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HomeMy WebLinkAbout2021.05.25 Council Package adopted COUNCIL MEETING AGENDA 1600-2nd Street NE Three Hills, AB T0M 2A0 May 25, 2021 8:30 a.m. CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of May 11, 2021 3.0 Appointments 3.1 Delegation – Capstone Infrastructure, Luas Reindler, Andrea Kausel, Megan Hunter @ 8:35 a.m. 4.0 Transportation No Report 5.0 Community Services 5.1 Planning 5.1.1 Policy 5-1, Subdivision & Development Fees & Refunds Policy Review 5.1.2 Policy 5-8, Subdivision – General Conditions Review 5.1.3 Policy 5-2, Development Agreement Requirements Policy 5.2 Water/Wastewater/Environment No Report 5.3 Agricultural Service Board & Parks 5.3.1 Horseshoe Canyon Focus Group Recommendations from April 20th Committee of the Whole Meeting 5.4 Protective Services No Report 6.0 Corporate Services No Report 7.0 Business Arising from Previous Minutes No Report 1 2021.05.25 Council Meeting Package Adopted May 25, 2021 Council Meeting Agenda Page 2 of 2 8.0 New Business 8.1 Salary Disclosure List 8.2 Council Tender Review 9.0 Disposition of Delegation & Public Hearing Business 9.1 Capstone Infrastructure 10.0 Council and Committee Reports 10.1 Community Futures Wildrose 10.2 Kneehill Regional Family & Community Support Services 10.3 AQUA 7 10.4 April 20, 2021 Kneehill County Committee of the Whole Meeting Minutes 10.5 Drumheller Solid Waste Association 10.6 Kneehill Regional Partnership 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 Third Party Business Interest (FOIP, Section 16 & 25) 12.2 Third Party Business Interest (FOIP, Section 16 & 25) 13.0 Motions from Closed Session 2 2021.05.25 Council Meeting Package Adopted 1 ________ Initials MINUTES OF THE MAY 11, 2021 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve (Video Conf) Division No. 4 Glen Keiver, Councillor (Video Conf) Division No. 5 Jim Hugo, Councillor (Video Conf) Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ALSO PRESENT: Chief Administrative Officer Mike Haugen Director Community Services Laurie Watt Director Corporate Services Bill McKennan Director of Transportation Brad Buchert Protective Services Manager Debra Grosfield Recording Secretary Carolyn Van der Kuil Peace Officer Natalie Chubala CALL TO ORDER Deputy Reeve McGhee in the Chair Deputy Reeve McGhee called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under Council and Committee Reports 12.1 Land (Section 17 & 24 FOIP Act) ADOPTION OF AGENDA 1.2 Adoption of Agenda 218/21 Councillor Christie moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of April 27, 2021 219/21 Councillor King moved approval of the April 27, 2021 Council Meeting minutes as presented. CARRIED 3 2021.05.25 Council Meeting Package Adopted COUNCIL MINUTES OF MAY 11, 2021 2 _________ Initials COMMUNITY SERVICES 5.0 Community Services PLANNING 5.1 Planning 5.1.1 Road Closure at Horseshoe Canyon Bylaw #1823 220/21 Councillor King moved that second reading of Bylaw 1823 to pursue the road closure and consolidation of a portion of Township Road 28-4, which is an undeveloped road allowance adjacent to the south end of Horseshoe Canyon (more specifically the SW-27-28-21-W4), and road plan 834 LK into descriptive plan 091 0342, Block 1, Lot 2. CARRIED UNANIMOUSLY 221/21 Councillor Christie moved that third and final reading be given to Bylaw 1823. CARRIED UNANIMOUSLY 5.1.2 Cancellation of the May Municipal Planning Commission Meeting 222/21 Councillor Penner moved to cancel the Municipal Planning Commission Meeting, scheduled for May 27, 2021. CARRIED UNANIMOUSLY PROTECTIVE SERV 5.4 Protective Services 5.4.1 Proposed Animal Control Bylaw #1840 223/21 Councillor King moved that Council table the proposed Animal Control Bylaw and direct administration to make changes to the proposed bylaw and bring back to a future Council meeting. CARRIED UNANIMOUSLY CORPORATE SERV 6.0 Corporate Services 6.1 Canada Revenue Agency Authorization 224/21 Reeve Wittstock moved that the following administrative staff are authorized to conduct the affairs of Kneehill County with the Canada Revenue Agency on behalf of Kneehill County Council; Mike Haugen, CAO, Bill McKennan, Director of Corporate Services and Marika von Mirbach, Financial Planning Coordinator. CARRIED UNANIMOUSLY 6.2 Disposition of Surplus Lands Policy #16-16 225/21 Councillor King moved that Council approve the Disposition of Surplus Lands Policy #16-16, as presented CARRIED UNANIMOUSLY The Chair called for a recess at 9:28 a.m. and called the meeting back to order at 9:44 a.m. with all previously mentioned members present. 4 2021.05.25 Council Meeting Package Adopted COUNCIL MINUTES OF MAY 11, 2021 3 _________ Initials BUSINESS ARISING 7.0 Business Arising from Previous Minutes 7.1 2021 Tax Rate Bylaw #1834 226/21 Councillor Penner moved that Council give third and final reading to Bylaw #1834, that being a bylaw for the 2021 tax rates. CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business 8.1 Municipal Election Councillor Hugo left the meeting at 9:48 a.m. 227/21 Councillor Penner moved that Council authorizes the Returning Officer to divide the local jurisdiction into voting subdivisions and may alter the boundaries, but may not alter them between the time of the giving of notice of an election and the election day. In the event that the Returning Officer does not divide the local jurisdiction into alternative voting subdivisions, each municipal division shall be considered an individual voting subdivision. CARRIED UNANIMOUSLY 228/21 Councillor King moved that Council allow for Special Ballot to electors who meet the requirements under the Local Authorities Election Act. An application for Special Ballot may be made to the Returning Officer in writing by telephone, in person, or by email. Applications for Special Ballots shall be submitted between August 3, 2021 and 4:00 p.m. on Friday, October 15, 2021. Completed Special Ballots shall be received by the Returning Officer no later than 4:00 p.m. on Election Day. The procedures to be followed for voting by Special Ballot are those procedures set out in the Local Authorities Election Act. CARRIED UNANIMOUSLY 8.2 Kneehill County Scholarship Policy #15-5 229/21 Reeve Wittstock moved that Council approve Policy #15-5, Scholarship Policy as presented. CARRIED UNANIMOUSLY 8.3 Seasonal Road Bans 230/21 Councillor Christie moved that Council direct administration to come back to a future Council meeting and present options for agricultural exemptions for Road Bans. CARRIED 5 2021.05.25 Council Meeting Package Adopted COUNCIL MINUTES OF MAY 11, 2021 4 _________ Initials COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 January 19, 2021 Kneehill County Committee of the Whole Meeting Minutes- Minutes were provided from that meeting. 231/21 Councillor King moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 11.0 Council Follow-Up Action List 232/21 Reeve Wittstock moved that Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY CLOSED SESSION 12.0 Closed Session 233/21 Councillor King moved that Council convene in Closed Session to discuss a land issue pursuant to section 17 & 24 of the Freedom of Information and Protection of Privacy Act, at 10:34 a.m. CARRIED UNANIMOUSLY The following people were in attendance of the Closed Session to provide a report and advise Council: Mike Haugen, CAO Laurie Watt, Director of Municipal Services Bill McKennan, Director of Corporate Services Brad Buchert, Director of Transportation Carolyn Van der Kuil, Recording Secretary 234/21 Councillor King moved that Council return to open meeting at 10:45 a.m. CARRIED UNANIMOUSLY 10:48 a.m. – meeting recessed to allow return of public. 10:48 a.m. - meeting resumed. Councillor Keiver was not present when the meeting resumed. ADJOURNMENT Adjournment The meeting adjourned at 10:49 a.m. ________________________ Faye McGhee Deputy Reeve _______________________ Mike Haugen CAO 6 2021.05.25 Council Meeting Package Adopted 7 2021.05.25 Council Meeting Package Adopted 8 2021.05.25 Council Meeting Package Adopted Kneehill Solar –Project Update Presentation to Kneehill County Council May 25, 2021 9 2021.05.25 Council Meeting Package Adopted Capstone at a Glance 2 Canadian developer and long-term owner- operator of wind, solar, run-of-river hydro, biomass & natural gas co-generation. PROFILE KEY STATS RECENT ACTIVITY Gross installed capacity across Canada 766 MW 1.7 GW Current development project pipeline in Canada & US 29 Facilities Proven track record of Operational and HSE Excellence ►132 MW Claresholm Solar Project completed April 2021 ►60 MW Buffalo Atlee Wind Farm (AB) in late -stage development ►10 MW Riverhurst Wind Farm (SK) under construction ►Acquired Genalta Power in late 2020, growing AB presence 10 2021.05.25 Council Meeting Package Adopted Development Success 3 A DECADE OF PROJECT DELIVERY SUCCESS SPOTLIGHT ON CLARESHOLM SOLAR ►132 MWac –Canada's largest solar facility ►Power Purchase Agreement for electricity with TC Energy ►Completed on-time and on-budget during pandemic ►Commercial operation in April 2021 ►Proximo's North America Solar Deal of the Year 2020 ►11 renewable projects brought into operation •250 MW Wind (Ontario, Quebec and Nova Scotia) •150 MW Solar (Alberta and Ontario) ►Building value through strong partnerships •First Nations, local communities, municipalities, commercial and financial partners 11 2021.05.25 Council Meeting Package Adopted Kneehill Solar –Project Update 4 Project Status ►Acquired project from Samsung Renewables in March 2021; change of ownership notice filed with AUC ►Newsletter sent to residents in May and initial engagement initiated with landowners closest to site ►Detailed engineering, equipment selection and procurement planning is currently ongoing ►No change in overall capacity (25 MW) or total project footprint ►Site to go into construction this fall Next Steps ►Finalize equipment design and update AUC (May/June) ►Continue engagement with landowners and county to ensure understanding of proposed changes ►Issue tender for construction, and execute module supply contract ►Update county development permit and initiate construction122021.05.25 Council Meeting Package Adopted Questions & Contacts Andrea Kausel VP, Development akausel@capstoneinfra.com (416) 649-5003 Lucas Reindler Development Consultant lucas.reindler@bright-diamond.net (514) 346-3132 Megan Hunter Communications Manager mhunter@capstoneinfra.com (416) 649-1325 Project Website: www.kneehillsolarproject.com 5 13 2021.05.25 Council Meeting Package Adopted REQUEST FOR DECISION AGENDA ITEM # 5.1.1 Page 1 of 2 Version: 2020-02 Subject: Policy 5-1 Subdivision & Development Fees & Refunds Policy Review Meeting Date: Tuesday, May 25, 2021 Prepared By: Barb Hazelton, Manager of Planning & Development Presented By: Barb Hazelton, Manager of Planning & Development Link to Strat Plan: Providing Good Governance Recommended Motion: That Council approve Policy 5-1, Subdivision & Development Fees & Refunds Policy, as presented. Background/ Proposal As part of Council’s ongoing review of current policies and in particular policies that have not been reviewed for a period of time exceeding four years, Council Policy 5-1, Subdivision and Development Fees and Refunds Policy is presented for Council review. Discussion/ Options/ Benefits/ Disadvantages: Administration has substantially changed this policy, so what you see in the draft is a new policy. The existing policy is missing some of the key requirements relating to policies. There was no Purpose, Guidelines or Procedures which are a critical piece of any policy. It provides a standard that will ensure consistency in how Applicants/Developers are treated. Administration also did not have any direction for application refunds which has now been included in this draft. As noted, the Planning Department will not process any application that has not been deemed complete or has not submitted the required fee. Any requests by an Applicant/Developer to waive applicable fees will be through an application to Council. Administration has also included a section specific to refunds. Refunds are based on the amount of internal work that has been completed prior to the request. This gives specific guidance to the Planning Department to ensure any refunds or partial refunds are consistently applied to all applicants. Financial Implications: Approval of this policy will have no financial implications to the budget. Council Options: 1. Council approve Policy 5-1 as presented. 2. Council amend Policy 5-1. 3. Council receive for information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Proposed draft policy Existing policy 14 2021.05.25 Council Meeting Package Adopted REQUEST FOR DECISION AGENDA ITEM # 5.1.1 Page 2 of 2 Version: 2020-02 Follow-up Actions: Administration will ensure that Council’s decision is communicated to the Planning Department to ensure the appropriate policy is followed. Director Approval: Laurie Watt, Director of Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 15 2021.05.25 Council Meeting Package Adopted POLICY Section Policy No. Page Development Control 5-1 1 of 2 Policy Title Date: Motion No. Subdivision & Development Fees & Refunds Policy 35T35T 35T35T Purpose: The purpose of this policy is to ensure consistency between the payment of required fees and the processing of applications received by the Subdivision and Development Authority. Policy Guidelines: 1. To recognize that there is a cost for the service of processing applications for planning purposes. 2. To promote the delivery of service in a manner that is fair and consistent. 3. To ensure that the Master Rates Bylaw includes the processing fees for Development Applications, Subdivisions, Redesignation, Compliance Certificates, Area Structure Plans, Outline Plans and copies of all planning documents. Policy Procedure: 4. Any planning fees or fees required to process any planning applications must be paid in full at the time of the application. No applications will be processed until the applicable fees are paid in full. 5. Fees will be charged as per the Master Rates Bylaw. Any requests to waive development, subdivision and/or endorsement fees shall be dealt with through an application to Council. Refunds: 6. Discretionary use development or subdivision applications that are withdrawn prior to any required notification and before the report for the Municipal Planning Commission is written will receive a full refund. 7. Discretionary use development or subdivision applications that are withdrawn after the required notification but before the report for the Municipal Planning Commission is written will receive a 50 percent refund. 8. Discretionary use development or subdivision applications that are withdrawn after the required notification and after the report for the Municipal Planning Commission is written will receive no refund. 9. Permitted use development permits that are withdrawn before the permit is issued will receive a full refund. 10. Fees for Safety Code permits may receive a full refund prior to any inspections and/or any payments being made to the Safety Code Council and the contracted inspection agency. 11. Applications that are Denied will receive no refund. 16 2021.05.25 Council Meeting Package Adopted POLICY Section Policy No. Page Development Control 5-1 2 of 2 Policy Title Date: Motion No. Subdivision & Development Fees & Refunds Policy 35T35T 35T35T Jerry Wittstock, Reeve Mike Haugen, CAO Approved: Review Date: Date four years from last approval date 17 2021.05.25 Council Meeting Package Adopted 18 2021.05.25 Council Meeting Package Adopted REQUEST FOR DECISION AGENDA ITEM # 5.1.2 Page 1 of 2 Version: 2020-02 Subject: Policy 5-8 Subdivision – General Conditions Review Meeting Date: Tuesday, May 25, 2021 Prepared By: Barb Hazelton, Manager of Planning & Development Presented By: Barb Hazelton, Manager of Planning & Development Link to Strat Plan: Providing Good Governance Recommended Motion: That Council approve Policy 5-8, Subdivision – General Conditions, as presented. Background/ Proposal As part of Council’s ongoing review of current policies and in particular policies that have not been reviewed for a period of time exceeding four years, Council Policy 5-8, Subdivision-General Conditions is presented for Council review. Discussion/ Options/ Benefits/ Disadvantages: Administration has separated the policy into two sections for ease of use. Standard conditions which are applied to all subdivision approvals, and a list of other conditions that are only included if applicable. Administration has also included several other conditions specifically relating to reserves. We are required to be very specific at the time of approval when it comes to Municipal Reserves. We also included some conditions relating to Environmental Reserves, Reserve Easements and/or Conservation Reserves as we have utilized a couple of these conditions since this policy was previously reviewed. Administration has removed a couple of conditions that would be more applicable for development. It should be noted that this list does not need to be exhaustive. The Municipal Planning Commission can always add a condition(s) that would be unique for a specific application. This does, however, allow us to be consistent in the conditions that we typically use. Financial Implications: Approval of this policy will have no financial implications to the budget. Council Options: 1. Council approve Policy 5-8 as presented. 2. Council amend Policy 5-8. 3. Council receive for information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Proposed draft policy Existing policy Follow-up Actions: Administration will ensure that Council’s decision is communicated to the Planning Department to ensure the appropriate policy is followed. 19 2021.05.25 Council Meeting Package Adopted REQUEST FOR DECISION AGENDA ITEM # 5.1.2 Page 2 of 2 Version: 2020-02 Director Approval: Laurie Watt, Director of Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 20 2021.05.25 Council Meeting Package Adopted POLICY Section Policy No. Page Development Control 5-8 1 of 5 Policy Title Date: Motion No. Subdivision Standard Conditions 36T36T 36T36T Purpose: When a subdivision is approved there are conditions that are attached to the approval. These conditions are required to be met by the applicant prior to endorsement and registration of the subdivision. This policy is established to provide Administration and the Subdivision Approving Authority procedures and general standard conditions for subdivision approval. Policy Guidelines: 1. This policy will ensure that all subdivisions maintain a minimum standard throughout the County. 1.2. All subdivision applications approved by the Subdivision Authority may contain all or some of the conditions as listed within the GeneralStandard Subdivision Conditions or Other Subdivision Conditions if applicable., as necessary. 2.3. The standard conditions may only be amended by County Council on the recommendations of Administration and the Subdivision Authority. 3. The Municipal Planning Commission and Administrative Subdivision and Development Approving Authority may approve Aadditional conditions which may be necessary attached tofor a subdivision approval as necessary. Standard Conditions: 1. The subdivision must be registered in accordance with the tentative plan submitted and by a way suitable to Alberta Land Titles in accordance with the Land Titles Act. 2. Each developed parcel must be served by its own water source and private sewage treatment system. 3. Confirmation of compliance with the requirements of the Alberta Private Sewage Disposal Regulation and Safety Codes Act for the private sewage disposal system located upon the proposed lot either by a letter from a certified Safety Codes Officer, a permit application, or a recent approval not more than five years old. 4. All services (water, sewer, power etc.) are to be provided by the landowner at their expense and they must conform to the utility provider conditions. 5. Access is to be provided to the approved subdivided parcel and remnant parcel. Confirmation that all existing and proposed accesses have been located and constructed in accordance with Kneehill County Approach Construction Guidelines Policy 13-15 and amendments thereto is required. 6. All outstanding taxes on the land involved (current and arrears if any) are to be paid in full to the municipality before the subdivision may be endorsed. 21 2021.05.25 Council Meeting Package Adopted POLICY Section Policy No. Page Development Control 5-8 2 of 5 Policy Title Date: Motion No. Subdivision Standard Conditions 36T36T 36T36T 6.7. All future site development will require the appropriate development and safety codes permits and approvals. 7.8. Approval by the approving authority does not exclude the need and/or requirements of the applicants to obtain any and all permits as may be necessary under this or any other legislation, bylaws or regulations. 8.9. Concurrent registrations of utility easements, rights-of-ways and/or crossing agreements, as required by service providers. Other Conditions if Applicable 9.10. Compliance with Kneehill County Land Use Bylaw setback requirements as demonstrated by an Alberta Land Surveyor either through a Real Property Report showing the location of all improvements on both of the parcels or written confirmation from the surveyor. The location of the water wells, municipal risers, and sewage disposal systems are also to be located and be shown to conform with provincial setback requirements. 10.11. The Owner/Developer shall enter into an agreement with regard to road right-of-way widening when required as follows: a. Agree to sell a minimum of a 5m (16.5ft) strip of land for road widening to the County at such time as the County deems it necessary to widen the road adjacent to the quarter section, with the price of land to be in accordance with existing County policy at that time, and the survey for the road widening to be undertaken by the County at cost. b. The County will file a caveat against the land to protect its interest in the land. 12. If necessary, the Owner/Developer will be responsible for the construction of roads to provide access to the proposed subdivision and if required by the Municipality, roads must be constructed at the owner/developer’s expense to the municipal standards, subject to Development Control Policy 5-13 and 5-13A and amendments thereto. 13. The applicant shall enter into a development agreement(s) with Kneehill County in accordance with Section 655 of the Municipal Government Act. The development agreement(s) may be registered via caveat on the affected land that provides the nature and intent of the agreement(s). The development agreement(s) shall address such matters including but not limited to the following: a. the construction of municipal improvements; b. the provision of necessary utilities, easements, and right of ways; c. water and sewage treatment requirements; d. storm water management; 22 2021.05.25 Council Meeting Package Adopted POLICY Section Policy No. Page Development Control 5-8 3 of 5 Policy Title Date: Motion No. Subdivision Standard Conditions 36T36T 36T36T e. security requirements; f. inspection provisions. 14. An application must be made to Alberta Transportation for an approach along a primary or secondary highway. 11.15. As per Kneehill County Water Policies the subject lands are considered as adjacent to the County waterline and as such any future residential development of the site will require the landowners to apply for water modeling. If the study finds the development suitable for hooking into the public waterline the owner must take a riser. Fees for said study and riser as per the Master Rates Bylaw. 16. The Subdivision Authority may require the proposed parcel to be consolidated with an existing parcel. The ___ ± acre subdivision is to be consolidated with Blk __ Plan _________ at the time of subdivision registration. 12. For Development within hamlet boundaries, as per Bylaw 1699 (and amendments thereto), the Developer must connect all development, current or future, to the hamlet’s water and sewer system separately for each created lot and will extend said lines, if required, at their own cost. 13. Parcels shall be graded so storm water does not drain on to adjoining property or affect neighbouring parcels. 14.17. As per Sections 661, 666, and 667 of the Municipal Government Act, the applicant must provide 10% Municipal Reserve and/or School Reserve to be taken as follows: a. The County will take cash in lieu of dedication of land when taking reserves is possible under the Municipal Government Act. b. The cash in lieu will be on the subdivided parcel. c. When required reserves have been deferred as per Council decision, a deferred reserve caveat will be attached to the balance of the parcel. d. In circumstances such as commercial or multi-lot residential subdivision, the County may, at the unfettered discretion, take land instead of cash. e. The Development Authority shall calculate the amount of the cash in lieu to be taken based on the current assess market value of the land without improvements, at the time of subdivision approval. If the developer and the municipality do not agree with an amount, the developer, at his own cost, can hire an appraiser to determine the value. (As per the MGA requirements). 18. As per Sections 661, 666 and 667 of the Municipal Government Act, the applicant must provide 10% Municipal Reserve and/ or School Reserve to be taken as cash in lieu of dedication of land. Based on the CLI Level, the average per acre value amounts to $2,824.28 (10% of the final proposed subdivision; approximately $2,824.28 for 1.0 acres). The final amount owing will be calculated upon receipt of the final survey plan using this value. 23 2021.05.25 Council Meeting Package Adopted POLICY Section Policy No. Page Development Control 5-8 4 of 5 Policy Title Date: Motion No. Subdivision Standard Conditions 36T36T 36T36T 19. As per Sections 661 and 664 of the Municipal Government Act, the applicant must provide environmental reserves. The applicant shall enter into an environmental reserve easement with Kneehill County affecting those lands identified on the conditionally approved tentative plan for the purposes of environmental protection. To ensure the development of this easement a plan of survey specifying the easement of lands is required in accordance with the requirements of the Land Titles Office. 15.20. As per Section 661 and 664 of the Municipal Government Act, the applicant shall dedicate those lands as identified on the conditionally approved tentative plan as environmental reserve or conservation reserve. A qualified land surveyor shall include the lands identified as environmental reserve or conservation reserve on the plan of survey. 21. The Developer is required to provide dust control as per Commercial & Industry Dust Suppression Policy 13-1 (and amendments thereto) at the following locations: _______________________. 22. For a multi-lot subdivision, the applicant shall review necessary off-site (primary and secondary) upgrades to the power distribution system with the power utility provider to service the subdivided lands. Where off-site upgrades are deemed necessary by the power utility provided, the applicant shall enter into an agreement to service the subdivided lands. Confirmation shall be provided to Kneehill County prior to endorsement of the subdivision. 23. The developer/ applicant must apply for a Rural Address Sign at the fee set out in the Master Rates Bylaw prior to or at the time of application for a Building Permit. The assigned rural address will be mounted at a location on the subject property to the satisfaction of Kneehill County. 24. A qualified surveyor shall prepare a Utility Right of Way (UROW) instrument acceptable to the Land Titles Office. The applicant shall enter into a General Utility Easement Agreement with Kneehill County. The UROW shall dedicate (insert direction and metres). 25. The applicant shall submit the following report(s), plans and specifications prepared by a qualified professional. These reports shall be to the satisfaction of Kneehill County and the findings shall guide and be incorporated within the drafting and execution of the development agreement(s). (Insert and list applicable requirements and timelines) Jerry Wittstock, Reeve Mike Haugen, CAO Approved: Review Date: Date four years from last approval date 24 2021.05.25 Council Meeting Package Adopted POLICY Section Policy No. Page Development Control 5-8 5 of 5 Policy Title Date: Motion No. Subdivision Standard Conditions 36T36T 36T36T 25 2021.05.25 Council Meeting Package Adopted 26 2021.05.25 Council Meeting Package Adopted 27 2021.05.25 Council Meeting Package Adopted 28 2021.05.25 Council Meeting Package Adopted REQUEST FOR DECISION AGENDA ITEM # 5.1.3 Page 1 of 2 Version: 2020-02 Subject: Policy 5- 2, Development Agreement Requirements Policy Meeting Date: Tuesday, May 25, 2021 Prepared By: Barb Hazelton, Manager of Planning & Development Presented By: Barb Hazelton, Manager of Planning & Development Link to Strat Plan: Providing Good Governance Recommended Motion: That Council provide further direction to assist Administration in drafting this policy. Background/ Proposal To develop a policy that provides a consistent approach for all developers required to upgrade or construct municipal infrastructure as part of their conditions of development. Discussion/ Options/ Benefits/ Disadvantages: Development Agreements may be a requirement of an Applicant/Developer as per the Municipal Government Act. Specifically, when an applicant is required to upgrade or construct any infrastructure that will be transferred to the County once complete. Typically, the agreements themselves are a function of administration, however, currently they are being brought to Council for consideration. This policy allows administration to draft and execute these agreements in a consistent manner which clarifies the process for all applicants/developers. Since this policy will have Council oversite, it will not be essential for administration to bring the agreements to Council in the future. This also ensures that the same rules apply to all developers, whether local or otherwise. Since Kneehill County does not currently have a policy specifically related to development agreements this has been drafted for discussion purposes. Council feedback will be incorporated into the policy which will be brought back to a future Council meeting for approval. Specific Feedback Requested The security required should be based on the level of risk that Council is comfortable with if the developer does not complete the construction as required. Administration is proposing a graduated scale for the percentage required for security as the risk level would be considerably lower for a small project vs. a large project. The numbers provided in the policy are a starting point for discussion purposes. To provide some context, someone that applies for a Country Residential development (5 lots or more) would be required to put in a service road. Under the current GMSS policy, the service road must be paved and has to meet a minimum standard. The paving requirement is new, and to date it has not been utilized. These projects are typically initiated by local landowners. Larger projects will carry a higher level of risk if not completed to the appropriate standard. It should be noted that any deficiencies in infrastructure must be addressed before a Final Acceptance Certificate is signed off on by our municipal engineer and the transfer is made to the municipality. Financial Implications: Taking security should reduce the potential for any impact to the operating budget, however, there would be a potential risk where the security taken is not 100%. 29 2021.05.25 Council Meeting Package Adopted REQUEST FOR DECISION AGENDA ITEM # 5.1.3 Page 2 of 2 Version: 2020-02 Council Options: 1. Provide further direction to assist administration in drafting this policy. 2. Council approve this policy as presented. 3. Council accepts for information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Draft policy Follow-up Actions: Administration will ensure that any feedback provided by Council will be incorporated into the draft policy. Director Approval: Laurie Watt, Director of Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 30 2021.05.25 Council Meeting Package Adopted POLICY Section Policy No. Page Development Control 5-2 1 of 4 Policy Title Date: Motion No. Development Agreement Requirements Policy May 25, 2021 36T36T Purpose: To establish standard requirements in the Municipality’s Development Agreement document with regards to security, servicing requirements and insurance against subdivision and development projects. This provides clarity and consistency for potential developers. Policy Guidelines: 1. The Municipality routinely enters into agreements in which the developer is required to provide a sum of money to ensure that financial security is available in the event that the developer is unable to meet their obligations under the agreement. 2. This policy strives to be fair, reasonable, and flexible with developers while providing adequate protection to the Municipality. Administration will draft and execute these agreements in accordance with this policy. Policy Procedure: 3. The Municipality may require an applicant/developer to enter into a development agreement as a condition of development or subdivision in order to outline the servicing standards required and to collect securities in accordance with section 650 and 655 of the Municipal Government Act. 4. The Municipality collects securities as part of a development agreement when an applicant/developer is required to: a) Construct or pay for the construction of a road required to give access to the subdivision/development. b) Construct or pay for the construction of a pedestrian walkway to serve the subdivision/development. c) Install or pay for the installation of a public utility as described in section 616(v)(i) to (ix) of the Municipal Government Act that is necessary to serve the subdivision/development. 5. Securities collected must be provided as stated in the conditions of the development or subdivision approval and in keeping with this policy. 6. The developer for a development permit that is the subject of a development agreement must not commence any construction activity until after the Municipality receives the appropriate security. 7. The Municipality may register a caveat under the Land Titles Act in respect of an agreement as per the Municipal Government Act against the certificate of title for the parcel of land that is the subject of the agreement. 31 2021.05.25 Council Meeting Package Adopted POLICY Section Policy No. Page Development Control 5-2 2 of 4 Policy Title Date: Motion No. Development Agreement Requirements Policy May 25, 2021 36T36T 8. Development Agreements are subject to FOIP. Acceptable forms of security include: a) An irrevocable letter of credit issued by a chartered bank that automatically renews for a minimum of 12 months; b) Security deposit of cash c) A certified cheque to a maximum of $50,000; or d) A bank draft to a maximum of $50,000. 9. For multi-phased developments, securities are required for each phase of the development. Securities must not be transferred to the subsequent phases of the development until the Municipality has deemed the previous phases complete with all final acceptance certificates issued by the Municipality. Amount of Security Required: 10. The following range will be used to determine the percentage of security required when there is a future transfer of the infrastructure to the County. These percentages will be adhered to unless otherwise approved by Council. a. For construction costs between $1 to $125,000 the required security will be 25%. b. For construction costs between $125,001 to $500,000 the required security will be 50%. c. For construction costs between $500,001 to $1,000,000 the required security will be 75%. d. For construction costs over $1,000,000 the required security will be 100%. 11. When there is no transfer of infrastructure, security will not be required. 12. The Municipality will work with the developer to determine the amount of security required. 13. The actual amount of security will be based on the estimated construction costs prepared by a professional engineer. Upon request by the developer, security may be reduced based on the actual construction tender prices submitted by the developer’s engineer. 14. At the Municipality’s discretion, construction estimates may be subject to a third-party review to ensure sound engineering judgements are followed and that industry prices and standards are utilized. 15. Interest accrued on deposited securities is retained by the Municipality and is not payable to the developer. Drawing on Securities: 16. If a developer does not fulfill their obligations identified in their development agreement or development permit or does not act on requests from the Municipality to remedy maintenance or safety concerns, then 32 2021.05.25 Council Meeting Package Adopted POLICY Section Policy No. Page Development Control 5-2 3 of 4 Policy Title Date: Motion No. Development Agreement Requirements Policy May 25, 2021 36T36T the Municipality may use the securities collected against the development to complete the outstanding obligations, maintenance, or address safety concerns to the satisfaction of the Municipality. Servicing Standards: 17. Construction of any infrastructure that will be transferred to the Municipality must meet the standards outlined in applicable Municipal policies and referenced in the development agreement. These standards and specifications are intended to serve as the “minimum” allowable levels to which the improvements discussed are to be built, and to enable standardization within the Municipality. 18. Once construction is complete, “As Built” drawings will be required to be submitted to the Municipality for any infrastructure that is being transferred to the Municipality. 19. The applicant may request 75% of any remaining securities to be refunded once the Construction Completion Certificate has been signed. 20. Once the Final Acceptance Certificate has been signed the remaining unused security will be refunded. Insurance Standards: 21. The Municipality requires proof that they have been added as an additional insured party to a vendor’s general liability policy. 22. The Developer shall indemnify the Municipality from all claims, demands, actions, causes of actions, suits, and costs (including legal fees and disbursements on a solicitor and own client full indemnity basis), which may be brought against or incurred by the Municipality by any person, for injury, loss, or damage whether to person or to property which may occur within the Development Site or otherwise and is caused by the Developer, its servants or agents. The Developer agrees that the Development Site or areas wherein the Developer are within the Developer’s care, custody and control, and the Developer shall indemnify and save harmless the Municipality from any injury, loss or damage occurring to any person or property which may result from any works or construction of the Developer from the date of this Agreement and is caused by the Developer, or its servants or agents. Timelines 23. The Construction Work shall be completed by the date specified in the agreement, subject to any of the following: (a.) weather related delays accepted by the Municipal Engineer; (b.) mutual written agreement by the parties to this Agreement; or (c.) in the event of an appeal or a legal challenge to any approvals issued by the Municipality or, the abeyance of the above dates pending final determination. 24. An extension may be granted based on Section 23. An extension for other reasons may be considered based on evidence provided by the Developer. 33 2021.05.25 Council Meeting Package Adopted POLICY Section Policy No. Page Development Control 5-2 4 of 4 Policy Title Date: Motion No. Development Agreement Requirements Policy May 25, 2021 36T36T 25. Construction timelines will be specified based on the size of the project and the amount of infrastructure required. Large projects should not exceed a three (3)-year construction completion timeframe. Smaller projects will be expected to be completed in two (2) years or less unless Section 23 is applicable. Jerry Wittstock, Reeve Mike Haugen, CAO Approved: May 25, 2021 Review Date: Date four years from last approval date 34 2021.05.25 Council Meeting Package Adopted REQUEST FOR DECISION AGENDA ITEM # 5.3.1 Page 1 of 2 Version: 2020-02 Subject: Horseshoe Canyon Focus Group Recommendations from April 20th Committee of the Whole Meeting Meeting Date: Tuesday, May 25, 2021 Prepared By: Shelby Sherwick, Manager of Parks & Agricultural Services Presented By: Shelby Sherwick, Manager of Parks & Agricultural Services Link to Strat Plan: Ensuring Communications & Engagement Recommended Motion: That Council approve the Horseshoe Canyon Focus Group report and presentation, as recommended at the April 20th Committee of the Whole Meeting Background/ Proposal At the April 20th Committee of the Whole Meeting, the final recommendations from the Horseshoe Canyon Focus Group were presented to Council. It was recommended that Council approve the Horseshoe Canyon Focus Group report and presentation. Discussion/ Options/ Benefits/ Disadvantages: The final recommendations of the Focus Group were presented at the April 20th Committee of the Whole Meeting by the Focus Group Facilitators and 2 Committee member co-presenters. The presentation outlined the recommendations from the Horseshoe Canyon Focus Group Recommendations report. The recommendations were finalized with the framework of the following key considerations: - Positive visitor experience - Economic benefit - Responsible management The group thoroughly reviewed and discussed the strategies as presented in the Horseshoe Canyon Master Plan, and recommended strategies from the Focus Group were organized into three categories: - Strategies to consider First - Strategies to consider Next - Strategies to consider Later, if at All The Focus Group also provided further considerations around each of these categories, as well as considerations that informed the timing of initiatives. From the focus group recommendations on the Horseshoe Canyon Master Plan, considerations for future initiatives will be brought forward to Council during budget deliberations by Administration. Financial Implications: Funds for the Horseshoe Canyon Focus Group were approved within the 2020 / 2021 budget. Council Options: 1. Council approves the report and the presentation from the Horseshoe Canyon Focus Group 2. Council provide direction to Administration for further public engagement and consultation. 35 2021.05.25 Council Meeting Package Adopted REQUEST FOR DECISION AGENDA ITEM # 5.3.1 Page 2 of 2 Version: 2020-01 Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☒ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☒ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Horseshoe Canyon Focus Group Recommendations Report Follow-up Actions: Administration brings forward information on future initiatives for budget considerations based on Focus Group recommendations Director Approval: Laurie Watt, Director Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 36 2021.05.25 Council Meeting Package Adopted 1 Horseshoe Canyon Focus Group Recommendations To Kneehill County Council (April 20, 2021) Mandate Between November 2020 and February 2021, Kneehill County convened a Focus Group Committee (Committee) “to assist with and make recommendations to Kneehill County Council on matters relating to Horseshoe Canyon, which will help guide future initiatives through the review of the Horseshoe Canyon Master Plan and its key recommendations as well as supporting documents and data.”1 The Terms of Reference mandated the Committee engage stakeholders’ opinions, develop an understanding of the current situation, and prioritize next steps and future initiatives at the Canyon. 2 Process Over the course of six half-day meetings, Committee members reviewed the Horseshoe Canyon Master Plan (Master Plan) content and held in-depth discussions regarding the future of Horseshoe Canyon. Throughout the process, Committee members intentionally and systematically considered the contributions of the Master Plan’s strategies to the desired outcomes for the Canyon. Drawing on their areas of expertise and understanding of local context, Committee members developed a nuanced understanding of the strategies. This in-depth understanding of the Master Plan content and the local context shaped the final recommendations. The recommendations in this document were agreed to by a majority of the Committee. Thank you to the Committee members for the contributions of their time and expertise. Kneehill County Administration ● Bowen Clausen3 ● Shelby Sherwick Council ● Faye McGhee ● Jerry Wittstock Community Members ● Dennis Dey ● Bob Long ● Kim Pliva ● Cathy Price ● Cathy Prohl Stakeholders ● Darryl Drohomerski ● Devan Dekeyser ● François Therrien 1 Horseshoe Canyon Focus Group, Terms of Reference. 2 Ibid. 3 Shelby Sherwick was Acting Manager after Bowen Clausen departed Kneehill County. 37 2021.05.25 Council Meeting Package Adopted 2 Overarching Considerations The Master Plan identifies three aspirational outcomes that will enable the Canyon to become a “signature must-experience gateway to the Canadian Badlands” by 2029.4 Committee discussions extended the Master Plan definitions to produce more context-sensitive descriptions of the key outcomes. Positive visitor experience • By providing infrastructure that supports people’s safety and well-being, the Canyon enables visitors across all life stages to have a memorable visitor experience with the natural Canadian Badlands landscape. Visitors’ personal responses to this immersive experience will vary across a wide range of interests and preferences. • When encountering this unique landscape, visitors’ perceptions can be either enhanced or hindered through the management and development at the site. Economic benefit • The unique Badlands experience at the Canyon positions it to generate some revenue for the County and its neighbours, but maintaining the Canyon and creating memorable visitor experiences requires resources. • Returns on Canyon investments encompass tensions between funding and revenues, monetized and non-monetized returns, and impacts that are immediate versus those for future generations. • Long-term stewardship of the Canyon requires immediate investments to ensure the preservation of its unique spirit of place. Responsible management • Responsible management of Horseshoe Canyon is embodied through a stewardship approach. • In the context of the Canyon, stewardship involves differentiating the types of development allowed at the Top and Bottom, and minimizing negative impacts of development on the Canyon and its neighbours. • This recognizes the collective responsibility to preserve the site's history and ecology for future generations through conservation approaches and visitor management. The Master Plan strategies outline an interconnecting pathway to achieve the three Canyon outcomes. The strategies’ contributions to the outcomes are in a state of tension and dynamic interplay that is greater than a delicate balance or a hierarchy. In essence, action - or inaction – in one area may cause ripple effects elsewhere. The committee intentionally considered these interactions and impacts, both singly and holistically, when assessing the strategies’ contributions to the outcomes. Action on the strategies will require the implementation of specific initiatives. While the operational level is beyond the Committee’s scope, throughout the discussions it became clear that the Committee’s expertise could provide valuable guidance for decisions about initiatives. 4 Horseshoe Canyon Master Plan, 2019, p. 10. 38 2021.05.25 Council Meeting Package Adopted 3 The Committee believes all decisions about initiatives should be assessed using the following questions: ● Does the initiative preserve the spirit of place at Horseshoe Canyon? ● Does the initiative sustain and protect the natural state of Horseshoe Canyon? ● Is the initiative economically and financially feasible and sustainable over time?5 These questions are grounded in the core values identified through Committee discussions, including preserving the natural environment and historical resources for future generations; navigating the tension between preservation and development; managing risk; and taking a broad view of return on investment to include both tangible and intangible benefits. They also align with the aspirational outcomes for Horseshoe Canyon. As a whole, the questions work as filters to ensure the implementation of feasible and sustainable initiatives that maintain the spirit and natural state of the Canyon. Recommended Strategies Recognizing that the specific entry points for action (initiatives) will be determined by Kneehill County Council and Administration, the Committee identified the strategies they saw as contributing most strongly to the outcomes, and prioritized three categories of stratagems at Horseshoe Canyon6. The items contained within each category (First, Next, Later) are not in priority or timeline order. Time frames for each category and the specific initiatives that operationalize the strategies are to be determined by Kneehill County Council and Administration, as feasible within the context at the time. Strategies to Consider First ● Improve signage and wayfinding throughout the Canyon. ● Develop a compelling brand and logo to use in all aspects of Canyon promotions and operations and sell merchandise on-site. ● Provide washrooms at the top of the Canyon, which also requires the installation of associated utilities. ● Collaborate with NCC and adjacent landowners. ● Implement furnishing, fixtures and amenities, including Wi-Fi, at the top of the Canyon. ● Enhance the day use area. ● Implement parking fees by donation. ● Operate site staffing with onsite ambassadors. ● Actively manage visitors and visitor use of the Canyon. ● Rent temporary hosting spaces for special occasions. ● Establish a voluntary Friends of Horseshoe Canyon group. ● Continue to provide regular and preventative maintenance. 5 Committee members’ insights from the meeting notes could inform further work related to benefit cost analysis and financial feasibility of the strategies. 6 Meeting notes from the six sessions reflect the reasoning for various strategies that arose in co mmittee member discussions, including potential opportunities and constraints. 39 2021.05.25 Council Meeting Package Adopted 4 Strategies to Consider Next ● Implement paid parking at the Canyon. ● Attract target markets to the Canyon. ● Develop trails around the Canyon rim. ● Ensure trail operations protect the Canyon bottom. ● Encourage private sector opportunities that ensure a reasonable return on investment for the County. ● Collaborate with nearby, regional tourism locations. ● Strengthen the focus on Indigenous relationships and history. Strategies to Consider Later, If at All ● Allow a diversity of overnight experiences to be operated by a third party. ● Collaboratively develop a paid parking passport with other sites in the region. ● Create a permanent visitor pavilion and hosting space. ● Enhance access to the bottom for visitors of all abilities. ● Implement furnishings, washrooms, fixtures and amenities at the bottom of the Canyon. ● Provide the necessary utilities at the bottom. Further Considerations The Committee processes were intentionally grounded in evidence-informed, outcome-focused decision making. Building on this strong foundation, Committee members recognized that there are other considerations that could be applied to the categories to further refine decisions about strategies and related initiatives. They offered the following insights to Kneehill County Council and Administration. Within each category, understanding of the strategies may be further refined as those that: ● Work together to generate complementary benefits or positive externalities. ● Require some manner of experimentation or further research. ● Connect with emerging opportunities in the economy. Considerations that inform the timing of initiatives may include to what extent the action: ● Enhances maintenance that is already being implemented. ● Enhances existing systems that are in the process of being implemented in the management and operation of the Canyon. ● Generates sufficient revenues to cover the costs of implementation. ● Increases options for grants and funding. ● Provides benefits to the County as a whole. ● Has a high benefit-cost assessment, where benefits are much more than transactional activities (e.g., health benefits). 40 2021.05.25 Council Meeting Package Adopted 5 Continuous evidence-informed decision-making about development at the Canyon is important. Committee members wondered: ● How can research opportunities contribute to a deeper understanding of the Canyon? o For example, how can the determinants of a positive visitor experience be better understood? ● How will implementation of initiatives be evaluated? ● How will success be defined? What indicators will be used to track success? 41 2021.05.25 Council Meeting Package Adopted REQUEST FOR DECISION AGENDA ITEM # 8.1 Page 1 of 1 Version: 2020-02 Subject: Salary Disclosure List Meeting Date: Tuesday, May 25, 2021 Prepared By: Mike Haugen, CAO Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council accept the discussion for information, as presented. Background/ Proposal Councillor Hugo has requested that this item be placed on Council’s agenda for discussion. Councillor Hugo would like to put forward that the County issue a salary disclosure list that would outline County employees earning over $100,000 per year inclusive of benefits. Discussion/ Options/ Benefits/ Disadvantages: The County’s current compensation philosophy is to position the County at the 50th percentile of the market. This means that amongst the County’s comparables, consisting of a group of municipalities in the central Alberta region, the County is positioned at the midpoint of the market. In general, half of the comparables compensate more than the County and half of the comparables compensate less. Administration does not believe that this is a common practice for municipalities in Alberta. The few examples found from much larger municipalities that do some version of this list tend to have higher thresholds and do not personalize the list on an employee basis. Financial Implications: NA Council Options: 1. Council may accept the discussion for information, as presented. 2. Council may provide other direction to Administration. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: NA CAO Approval: Mike Haugen, Chief Administrative Officer 42 2021.05.25 Council Meeting Package Adopted REQUEST FOR DECISION AGENDA ITEM # 8.2 Page 1 of 2 Version: 2020-02 Subject: Council Tender Review Meeting Date: Tuesday, May 25, 2021 Prepared By: Mike Haugen, CAO Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council accept the discussion for information, as presented. Background/ Proposal Councillor Hugo has requested that this topic be placed on the Council Agenda. Councillor Hugo is suggesting that the review of tenders over $500,000.00 no longer be conducted by Administration and be conducted by Council. Discussion/ Options/ Benefits/ Disadvantages: Tendering/Purchasing law is the same regardless of the who conducts the review. Kneehill County reviews and awards procurement administratively, within the scope of the County’s procurement policy and other legislation such as the Canadian Free Trade Agreement and the New West Partnership Trade Agreement. There is a time savings to having these proposals reviewed by Administration as review and award does not need to wait for the next Council Meeting. This also helps to prevent the politicization of procurement. Administration also notes that tender responses for infrastructure or large quantity services are reviewed by engineering consultants. The recommendations received from those consultants would not change whether Council or Administration were conducting a review. Financial Implications: NA Council Options: 1. Council may accept the discussion for information, as presented. 2. Council may provide other direction to Administration. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: NA 43 2021.05.25 Council Meeting Package Adopted REQUEST FOR DECISION AGENDA ITEM # 8.2 Page 2 of 2 Version: 2020-02 Follow-up Actions: NA CAO Approval: Mike Haugen, Chief Administrative Officer 44 2021.05.25 Council Meeting Package Adopted REQUEST FOR DECISION AGENDA ITEM # 9.1 Page 1 of 1 Version: 2020-02 Subject: Capstone Delegation Meeting Date: Tuesday, May 25, 2021 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council receive the presentation from Capstone Infrastructure for information, as presented. Background/ Proposal Capstone Infrastructure was scheduled as a delegate at today’s meeting at 8:35 a.m. Discussion/ Options/ Benefits/ Disadvantages: The desired objective of their presentation is for information only. Financial Implications: None Council Options: 1. Receive for information. 2. Direct administration to provide further information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Delegation Request Form Follow-up Actions: CAO Approval: Mike Haugen, Chief Administrative Officer 45 2021.05.25 Council Meeting Package Adopted 46 2021.05.25 Council Meeting Package Adopted 47 2021.05.25 Council Meeting Package Adopted 48 2021.05.25 Council Meeting Package Adopted 49 2021.05.25 Council Meeting Package Adopted 50 2021.05.25 Council Meeting Package Adopted 51 2021.05.25 Council Meeting Package Adopted 52 2021.05.25 Council Meeting Package Adopted 53 2021.05.25 Council Meeting Package Adopted 54 2021.05.25 Council Meeting Package Adopted 55 2021.05.25 Council Meeting Package Adopted 56 2021.05.25 Council Meeting Package Adopted 57 2021.05.25 Council Meeting Package Adopted 58 2021.05.25 Council Meeting Package Adopted 59 2021.05.25 Council Meeting Package Adopted 60 2021.05.25 Council Meeting Package Adopted 61 2021.05.25 Council Meeting Package Adopted Kneehill Regional Family and Community Support Services March 09, 2021 Meeting Minutes 1 A Regular Meeting of the Kneehill Regional Family and Community Support Services (FCSS) board was hosted out of the Kneehill Regional FCSS Office in Three Hills, Alberta on March 9, 2021 via video conference, commencing at 7:00 p.m. PRESENT: Kenneth King Kneehill County Councilor Representative and Chairperson Cheryl Lumley Town of Trochu Councilor Representative and Vice Chairperson Sonia Ens Village of Linden Councilor Representative Jason Bates Village of Acme Councilor Representative Dan Clow Village of Carbon Councilor Representative Harold Leo Town of Three Hills Councilor Representative Shelley Jackson-Berry Kneehill Regional FCSS Director Angie Stewart Recording Secretary Board Package (attached and forming part of the minutes) BOARD PACKAGE The following documentation has been distributed to the Board:  Agenda  January 12, 2021 regular meeting minutes  Director’s Report  KRFCSS YTD financials  FWW YTD financials  KRFCSS 2020 Year End  FWW 2020 Year End  Kneehill Family and Marriage Counselling 2020 Year End CALL TO ORDER Mr. King called the meeting to order at 7:00 p.m. AGENDA 1.0 Adoption of Agenda 08/21 Mr. Leo moved approval of the agenda as presented. CARRIED MINUTES 2.0 Approval of Minutes 09/21 Mrs. Lumley moved approval of the January 12, 2021 regular meeting minutes. CARRIED BUSINESS 3.0 Business Pending from the Minutes ARISING No Business Pending 62 2021.05.25 Council Meeting Package Adopted Kneehill Regional Family and Community Support Services March 09, 2021 Meeting Minutes 2 DIRECTOR’S 4.1 Director’s Report REPORT FCSS  Written report attached. FAMILY WELLNESS PROGRAM  Written report attached SENIORS OUTREACH  Written report attached 10/21 Mr. Clow moved to receive the Director’s report. CARRIED FINANCIAL 5.0 Financial Reports REPORTS The Board reviewed the financial reports. 11/21 Mr. Bates moved acceptance of the Year to Date financial reports. CARRIED 12/21 Mr. Clow moved to transfer the remaining municipal partner surplus to FCSS reserves. CARRIED 13/21 Mr. Leo moved that $1825.93 be transferred to KRFCSS deferred. CARRIED 14/21 Mrs. Ens moved that $5125.00 be transferred to KRFCSS reserves. CARRIED 15/21 Mrs. Lumley moved acceptance of the 2020 Year End KRFCSS financials. CARRIED 16/21 Mrs. Lumley moved that $30,000.00 GHSD funding be transferred to FWW deferred, and $7000.00 GHSD funding be transferred to reserves. CARRIED 17/21 Mr. Bates moved to return the remaining surplus for FWW to KRFCSS. CARRIED 63 2021.05.25 Council Meeting Package Adopted Kneehill Regional Family and Community Support Services March 09, 2021 Meeting Minutes 3 18/21 Mrs. Ens moved acceptance of the 2020 Year End FWW financials. CARRIED 19/21 Mr. Clow moved that the $2970.00 Kneehill Family and Marriage Counselling surplus be returned to KRFCSS CARRIED 20/21 Mrs. Lumley moved acceptance of the 2020 Year End Kneehill Family and Marriage Counselling financials. CARRIED NEW BUSINESS 6.0 New Business No new business NEXT MEETING 7.0 Next Meeting The next meeting has been scheduled for Tuesday, May 11, 2021 at the Kneehill Regional FCSS office in Three Hills, Alberta, commencing at 7:00 p.m. ADJOURNMENT 8.0 Adjournment The meeting adjourned at 7:48 p.m. Kenneth King, Chairperson Angie Stewart, Recording Secretary 64 2021.05.25 Council Meeting Package Adopted Kneehill Regional Family and Community Support Services January 12, 2021 Meeting Minutes 1 A Regular Meeting of the Kneehill Regional Family and Community Support Services (FCSS) board was hosted out of the Kneehill Regional FCSS Office in Three Hills, Alberta on January 12, 2021 via video conference, commencing at 7:00 p.m. PRESENT: Kenneth King Kneehill County Councilor Representative and Chairperson Cheryl Lumley Town of Trochu Councilor Representative and Vice Chairperson Sonia Ens Village of Linden Councilor Representative Dan Clow Village of Carbon Councilor Representative Harold Leo Town of Three Hills Councilor Representative Shelley Jackson Berry Kneehill Regional FCSS Director Angie Stewart Recording Secretary ABSENT: Jason Bates Village of Acme Councilor Representative Board Package (attached and forming part of the minutes) BOARD PACKAGE The following documentation has been distributed to the Board:  Agenda  November 24, 2020 organization meeting minutes  November 24, 2020 regular meeting minutes  Kneehill Regional FCSS Director’s Report  2020 Family Violence Prevention Month Final Report  Seniors Outreach Letter  KRFCSS 2020 financials  FWW 2020 financials  KKRFCSS Policy Updates  2021 Service Capacity Review CALL TO ORDER Mr. King called the meeting to order at 7:00 p.m. AGENDA 1.0 Adoption of Agenda 01/21 Mrs. Ens moved approval of the agenda as presented. CARRIED MINUTES 2.0 Approval of Minutes 02/21 Mrs. Lumley moved approval of the November 24, 2020 organizational meeting minutes. CARRIED 03/21 Mrs. Lumley moved approval of the November 24, 2020 regular meeting minutes. CARRIED 65 2021.05.25 Council Meeting Package Adopted Kneehill Regional Family and Community Support Services January 12, 2021 Meeting Minutes 2 BUSINESS 3.0 Business Pending from the Minutes ARISING No business pending. DIRECTOR’S 4.1 Director’s Report REPORT FCSS  Written report attached. FAMILY WELLNESS PROGRAM  Written report attached SENIORS OUTREACH  Written report attached  Letter from Seniors Outreach Chair attached. 04/21 Mr. Clow moved to receive the Director’s report. CARRIED FIN REPORTS 5.0 Financial Reports The Board reviewed the financial reports. 05/21 Mr. Leo moved acceptance of the financial reports. CARRIED NEW BUSINESS 6.0 New Business 6.1 Human Resources Policy Updates 06/21 Mrs. Ens moved approval of the KRFCSS policy changes as presented. CARRIED 6.2 Kneehill Regional FCSS Service Capacity Review 07/21 Mr. Clow accepted the service capacity review as information CARRIED NEXT MEETING 7.0 Next Meeting The next meeting has been scheduled for Tuesday, March 9, 2021 at the Kneehill Regional FCSS office in Three Hills, Alberta, commencing at 7:00 p.m. ADJOURNMENT 9.0 Adjournment The meeting adjourned at 7:33 p.m. Kenneth King, Chairperson Angie Stewart, Recording Secretary 66 2021.05.25 Council Meeting Package Adopted 1 AQUA 7 REGIONAL WATER COMMISSION MINUTES OF THE APRIL 27, 2021, REGULAR MEETING OF THE BOARD OF AQUA 7 REGIONAL WATER COMMISSION HELD ONLINE VIA GOTO MEETING PRESENT BEISEKER DIRECTOR AL HENUSET PRESENT LINDEN DIRECTOR DARWYN MOON KNEEHILL COUNTY DIRECTOR JERRY WITTSTOCK ROCKY VIEW CNTY DIRECTOR GREG BOEHLKE ACME DIRECTOR BRUCE MCLEOD IRRICANA DIRECTOR JIM BRYSON CARBON DIRECTOR RENEE O’BRIEN ADMINISTRATION PRESENT MANAGER MIKE HAUGEN SECRETARY/TREASURER DEANNA KEIVER 1.0 ORDER Chairman, Jerry Wittstock, called the meeting to order at 6:03 p.m. 2.0 AGENDA Adoption of Agenda 01/21 Bruce McLeod moved the agenda be adopted as presented. CARRIED 3.0 DEC 17/20 Adoption of December 17, 2020 Regular Meeting Minutes REG MTG MIN 02/21 Darwyn Moon moved that the minutes of the December 17, 2020, Regular Meeting be adopted as presented. CARRIED 4.0 AUDITORS Presentation – RSM Canada, 2020 Financial Statements Leon Pfeiffer and Rae-Lee Doll from RSM Canada presented the 2020 Financial Statements to the Commission. 03/21 Al Henuset moved to approve the 2020 Financial Statements as presented. CARRIED Leon Pfeiffer and Rae-Lee Doll left the GoTo Meeting at 6:26 p.m. 5.0 FINANCIALS Financials a) March Bank Reconciliation b) Expense Table c) Revenue Table d) Payment Register (chq#3419 to #3464; Ref#1137270650 – December 9, 2020 to Ref#1176340292 – April 9, 2021) 67 2021.05.25 Council Meeting Package Adopted A7RWC Board Meeting April 27, 2021 2 04/21 Renee O’Brien moved the Financial Reports be accepted as information. CARRIED 6.THM LEVELS THM Levels Mike Haugen reported THM levels continue to be high throughout the waterline. At this point in time, operators are looking into whether this is something which could be fixed at the Kirkpatrick Reservoir, or whether equipment would be required to be installed at each municipality. If it is something which may be able to be fixed at each municipality’s reservoir/pumphouse site, there is a question as to who would bear the cost of this. The total cost could be up to $200,000 to $300,000. 05/21 Bruce McLeod moved to direct administration to present back to the Commission proposals for lowering the THM levels within the Aqua 7 waterline at the June meeting. CARRIED 7.0 REPORTS Reports a) Chairman Update – No information to report. b) Manager Update – Mike Haugen reported the following: i) Upgrades are currently being completed on the Kirkpatrick Reservoir. About $200,000 was budgeted for this upgrade, and at this point it looks like it will be under half the amount. 06/21 Greg Boehlke moved to accept the Manager’s Update as information. CARRIED 8.0 NEXT MTG The next Regular Meeting will be on Thursday, June 24, 2021, unless called by the Chair for an earlier date. 9.0 ADJOURN Chairman Jerry Wittstock adjourned the meeting at 6:56 p.m. ________________________________ Chairman ________________________________ Secretary/Treasurer 68 2021.05.25 Council Meeting Package Adopted Committee of the Whole Minutes 1600- 2ND Street NE Three Hills, AB T0M 2A0 April 20, 2021 8:30 a.m. COUNCIL PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor (Video Conference) Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor (Absent) Division No. 5 Jim Hugo, Councillor (Video Conference) Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ADMINISTRATION PRESENT: Chief Administrative Officer Mike Haugen Director of Community Services Laurie Watt Manager of ASB & Parks Shelby Sherlock Economic Development Officer Jacqueline Buchanan Manager of Planning & Development Barb Hazelton Communications Officer Christine Anderson Recording Secretary Mary Lou Willis HORSESHOE CANYON FOCUS GROUP ATTENDEES (VIA VIDEO CONFERENCE): Kim Pliva Dennis Dey Cathy Price Devan Dekeyser Sharlene Wolbeck Minke Cathy Prohl François Therrian CALL TO ORDER Reeve Wittstock called the meeting to order at 8:30 a.m. 1.0 AGENDA Addition to Agenda: 10.0 Closed Session (FOIP- Section 16) CW055 Councillor King moved approval of the agenda as amended CARRIED 2.0 APPROVAL OF THE JANUARY 19, 2021 COW MEETING MINUTES CW056 Councillor King moved approval of the January 19, 2021 Committee of the Whole minutes as presented. CARRIED 69 2021.05.25 Council Meeting Package Adopted April 20, 2021 Committee of the Whole Meeting P a g e | 2 3.0 HORSESHOE CANYON FOCUS GROUP REPORT Horseshoe Canyon Focus Group presented recommendations regarding the development of Horseshoe Canyon. Chairperson Wittstock called a five minute break at 9:18 am. Meeting reconvened at 9:23 am. CW057 Councillor King moved that the Committee of the Whole recommends to Council the approval of the Horseshoe Canyon Focus Group Report and Presentation. CARRIED 4.0 INVESTMENT READINESS ASSESSMENT Jacqueline Buchanan presented information on the methodology used in the Investment Readiness Review and resulting consideratons. CW058 Deputy Reeve McGhee moved that the Committee of the Whole recommends to Council to accept for information the Investment Readiness Assessment Report. CARRIED 5.0 2021 ROUND ONE- COMMUNITY GRANTS Mike Haugen presented information on the eligible applicants for the first round of community grants. CW059 Deputy Reeve McGhee moved that the Committee of the Whole recommend to Council to approve the following Round One Community Grants to Non-Profit Organizations funding to the following organizations: • Parkview Lodge of Carbon- $6,000.00 CARRIED CW060 Deputy Reeve McGhee moved that the Committee of the Whole recommend that Council confirm ownership of the Acme Golf Course prior to consideration of providing a community grant. CARRIED 6.0 KNEEHILL COUNTY SCHOLARSHIP POLICY REVIEW Mike Haugen presented information on the Kneehill County Scholarship Policy and inquired if Council desired any amendments. CW061 Deputy Reeve McGhee moved that the Committee of the Whole recommends to Council to make the changes to the Policy 15-5 as discussed. CARRIED Chairperson Wittstock recessed the meeting at 10:22 am. Meeting reconvened at 10:39 am with all previously mentioned Councillors. 70 2021.05.25 Council Meeting Package Adopted April 20, 2021 Committee of the Whole Meeting P a g e | 3 7.0 CITIZEN SURVEY Christine Anderson presented information regarding the Citizen Satisfaction Survey. CW062 Councillor King moved that the Committee of the Whole recommends to Council to receive the Citizen Survey Report for information. CARRIED UNANIMOUSLY 8.0 COUNCIL ORIENTATION Mike Haugen presented information regarding Council orientation and welcomed feedback for improvements. CW063 Councillor King moved that the Committee of the Whole recommends to Council to receive the Council Orientation Report for information. CARRIED UNANIMOUSLY 9.0 PROVINCIAL POLICING DISCUSSION Mike Haugen provided information regarding the Provincial Police Force proposal. CW064 Councillor King moved that the Committee of the Whole recommends to Council to accept the Provincial Policing discussion as information. CARRIED UNANIMOUSLY 10.0 CLOSED SESSION CW065 Councillor Christie moved that Council convene in closed session to discuss Third Party Business Interest pursuant to Section 16(b) of the Freedom of Information and Protection of Privacy Act, at 11:53 am. CARRIED The following people were in attendance of the closed session to provide a report and advise Council: Mike Haugen, CAO Laurie Watt, Director of Community Services Mary Lou Willis, Recording Secretary CW066 Councillor King moved that Council return to open meeting at 11:58 pm. CARRIED 11:58 pm - Meeting recessed to allow return of public. 11:58 pm - Meeting resumed. ADJOURNMENT The meeting adjourned at 11:59 pm. 71 2021.05.25 Council Meeting Package Adopted DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION REGULAR MEETING APRIL 15, 2021 1:30 pm VIA TEAMS VIDEOCONFERENCE PRESENT: B. ARMSTRONG, CHAIR WHEATLAND COUNTY D. DROHOMERSKI, SECRETARY-TREASURER TOWN OF DRUMHELLER T. FRANK, MEMBER AT LARGE VILLAGE OF HUSSAR D. PENNER, MEMBER AT LARGE KNEEHILL COUNTY B. PEEVER VILLAGE OF CARBON D. SISLEY VILLAGE OF DELIA T. ZARISKI TOWN OF DRUMHELLER J. BATES VILLAGE OF ACME W. WISE VILLAGE OF BEISEKER D. MOON VILLAGE OF LINDEN A. PLACHNER VILLAGE OF MORRIN B. GOODFELLOW VILLAGE OF ROCKYFORD E. MACDONALD VILLAGE OF ROCKYFORD B. DUFFALA VILLAGE OF STANDARD J. WATTS STARLAND COUNTY B. MUNRO TOWN OF TROCHU T. NYGAARD EXEC. DIRECTOR OPERATIONS L. VANT RECORDING SECRETARY ABSENT: S. HAYES VILLAGE OF MUNSON 1.0 CALL TO ORDER Chair B. Armstrong called the meeting to order at 1:32 pm. 2.0 AGENDA APPROVAL MOTION: B. Armstrong moved to approve the Agenda as presented. Carried. 3.0 MINUTES 3.1 Regular Meeting of February 25, 2021 MOTION: D. Drohomerski moved to approve the minutes of the Regular Meeting of February 25, 2021 as presented. Carried. 4.0 DISCUSSION ARISING FROM THE MINUTES 4.1 None. 5.0 UNFINISHED BUSINESS 5.1 Household Hazardous Waste Program T. Nygaard provided an update on the Household Hazardous Waste program and explained how the disposal costs for this program will be the responsibility of the municipalities. The Alberta Government has ceased funding the disposal costs for the HHW Program and the Swan Hills treatment facility will no longer accept any HHW from Municipalities after May 31, 2021. The Alberta Government has plans to include the management of HHW in their new EPR Program which is intended to be in operation within the next 2 -3 years. T. Nygaard presented letters that she had prepared to send to Alberta Environment & Parks and Alberta Infrastructure. She encouraged the members to discuss this with their Councils and to participate in the letter writing campaign. Discussion took place on this matter. MOTION: T. Frank moved that T. Nygaard submit the letters of concern on the Household Hazardous Waste Program to the Minister of Infrastructure and the Minister of Environment and Parks as presented. Carried. 72 2021.05.25 Council Meeting Package Adopted DDSWMA Regular Meeting April 15, 2021 Page 2. Friendly amendment: The letter shall be sent to all the member Administrators within the DDSWMA region. Carried. T. Nygaard inquired if the members had any objections to continuing with the HHW program moving forward. Discussion took place on this matter. Currently, there are no objections from the members for the continuation of the Household Hazardous Waste program. 5.2 Transtor Capital Replacement Update T. Nygaard provided a Transtor Capital Replacement update explaining that Haul All had supplied a notice of increase to steel prices that will have an impact on the purchase price for replacing Transtors in 2021. She advised that the Executive had met on March 30, 2021 and determined that four (4) Transtor bins would be purchased to avoid the increase in price. T. Nygaard provided a purchase order for the four bins to Haul All. The Transtor bins would be located at Craigmyle, Linden, Michichi and Hussar once completed. T. Nygaard further advised that she would be working with Bill Wulff Accounting to generate a Capital Financing Strategy as directed at the previous meeting, which will be presented at the July 17, 2021 meeting for the board’s review. Discussion took place on this matter. • J. Watts joined the meeting at 1:55 pm MOTION: D. Penner moved to conduct an inspection of the four (4) Transtor bins, identified as marginal in the former Haul All Inspection Report, to determine the condition of each. T. Nygaard to provide the inspection information at the June 17, 2021 meeting. Carried. Friendly amendment: A third party will conduct the inspections. Carried. 6.0 NEW BUSINESS 6.1 2020 Year End Financial Statement T. Nygaard presented the unaudited 2020 Year End Financial Statement and highlighted the following: Total 2020 Landfill Revenues - 168.8% of the budgeted amount. Total 2020 Recycling Revenues - 141.1 % of the budgeted amount. Total 2020 Administration Expenses - 1,093.8% of budgeted amount Total 2020 Landfill Expenses -121.3% of the budgeted amount Total 2020 Recycling Expenses - 143.3% of budgeted amount Total 2020 Scale House Expenses - 110.9% of budgeted amount Total 2020 Transportation Expenses - 258.7% of budgeted amount MOTION: D. Drohomerski moved to accept the unaudited 2020 Year End Financial Statement as presented. Carried. 6.2 2021 Financial Statement T. Nygaard presented an overview of the 2021 Financial Statement, explaining that all revenues and expenses are in line with the 2021 budget. MOTION: D. Moon moved to accept the 2021 Financial Statement as presented. Carried. 73 2021.05.25 Council Meeting Package Adopted DDSWMA Regular Meeting April 15, 2021 Page 3. 6.3 2021 Capital Budget T. Nygaard requested the following 2021 Landfill & Recycling Capital Budget items be approved. Landfill: Xerox Photocopier Transfer of 10,000 m3 of soil from the interim area Recycling Department: Repair E-waste Recycling Tent 1 -Recycle Trailer (Weld, Sandblast & Paint) 10 – 6 yd Recycle bins (Sandblast & Paint) Security Camera at 7-11 depot T. Nygaard further requested ratification for the purchase of 19 Acceptable Materials signs for the Transfer Stations within the region. MOTION: B. Munro moved to accept the purchase price for the 19 Acceptable Materials signs as presented. Carried. MOTION: D. Drohomerski moved to approve the 2021 Capital Budget as presented. Carried. 7.0 INFORMATIONAL ITEMS 7.1 Alberta Environment Amended Approval T. Nygaard advised that there were no public concerns regarding the change of slope design that was advertised in the Drumheller Mail and that Alberta Environment had approved the amended approval for the Landfill. 7.2 February & March 2021 Monies & Tonnage Report T. Nygaard presented an overview of the February & March 2021 Monies & Tonnage Report. 7.3 Landfill Monies and Tonnage Report January 2021 T. Nygaard presented the January 2021 Landfill Monies and Tonnage Report. 7.4 February & March 2021 Recycling Volumes T. Nygaard presented the February and March 2021 Recycling volumes. 7.5 Cardboard and Newsprint Volumes from Region 2021 T. Nygaard presented the Cardboard and Newsprint Volumes from the region for 2021. 7.6 Commodities Pricing for April 2021 T. Nygaard presented the Commodities pricing for April 2021. 7.7 SECOR Certification T. Nygaard advised the board that the DDSWMA has successfully obtained its Small Employer Certificate of Recognition (SECOR) certification. 74 2021.05.25 Council Meeting Package Adopted DDSWMA Regular Meeting April 15, 2021 Page 4. 7.8 Siksika Nation Agreement T. Nygaard advised that Siksika Nation had signed the waste hauling agreement and they are delivering waste on a regular basis. 7.9 Bill C-204 Prohibit the Final Disposal of Plastic Waste T. Nygaard advised that her concern with this bill is that it may result in bans to transport plastic recyclables to the US. Discussion took place on this matter. MOTION: B. Duffala moved to accept Items 7.1 to 7.9 as information. Carried. 8.0 DATE FOR NEXT MEETING – 8.1 Annual General Meeting: June 17, 2021 AT 1:30 PM Via Teams Virtual Meeting 9.0 ADJOURNMENT MOTION: B. Armstrong moved to adjourn the meeting at 2:51 pm. Carried. __________________________ _____________________________ Chairman Executive Director of Operations 75 2021.05.25 Council Meeting Package Adopted Kneehill Regional Partnership Meeting May 19, 2021 – 6:00 pm Elected Officials Present Deputy Reeve Faye McGhee – Kneehill County, Chairperson Mayor Bruce McLeod – Village of Acme (Attended by Video Conf) Councillor Marilyn Sept – Town of Three Hills (Attended by Video Conf) Councillor Cheryl Lumley- Town of Trochu (Attended by Video Conf) Mayor Kelly Klassen – Village of Linden, Vice Chairperson (Attended by Video Conf) Councillor Michelle Lomond – Village of Carbon (Attended by Video Conf) Administration Present Mike Haugen – CAO Kneehill County Gary Sawatzky – CAO Village of Acme (Attended by Video Conf) Lynda VanderWoerd – CAO Village of Linden (Attended by Video Conf) Ryan Leuzinger – CAO Town of Three Hills (Attended by Video Conf) Carl Peterson – CAO Town of Trochu (Attended by Video Conf) Carolyn Van der Kuil – Recording Secretary Absent: Vanessa Vander Meer- CAO Village of Carbon Others in Attendance Jacqueline Buchanan, Kneehill County Economic Development Officer Jerritt Cloney, Town of Three Hills Intern Al Campbell, Town of Three Hills (Alternate) MINUTES FROM MEETING 1.0 CALL TO ORDER Faye McGhee, Kneehill Regional Partnership Chairperson, called the meeting to order at 6:01p.m. 2.0 ADOPTION OF THE AGENDA Kelly Klassen moved approval of the agenda, as presented. CARRIED 3.0 APPROVAL OF MINUTES Michelle Lomond moved approval of the March 31, 2021 Kneehill Regional Partnership Meeting minutes, as presented. CARRIED 76 2021.05.25 Council Meeting Package Adopted 4.0 MEETING BUSINESS AND PROJECT UPDATES 4.1 Regional Tourism Development Project Marilyn Sept moved that the Kneehill Regional Partnership accept the Regional Tourism Initiative update for information, as presented. CARRIED Jacqueline Buchanan left the meeting at 6:32 p.m. 4.2 AUMA Energy Management Project Aggregation Cheryl Lumley moved that the Kneehill Regional Partnership accept the update on the Energy Aggregation Project for information, as presented. CARRIED 4.3 Business Customer Service Training Michelle Lomond moved that the Kneehill Regional Partnership cancel the Customer Service Training Initiative Project. CARRIED 4.4 Doctor Recruitment and Retention Task Force Cheryl Lumley moved that the Kneehill Regional Partnership direct Administration to prepare a first draft of a new Terms of Reference for the Doctor Recruitment and Retention Task Force based on the following principles: • Shouldn’t just be focused on doctors but other health care professionals • Committee shall not focus on work that is parallel with AHS • Welcome wagon for medical professionals • Recruitment for home grown doctors • Bonus (parking lot for now) • No funding will be provided to independent private businesses • Members should consist of elected municipal members but other members could be invited to attend as consultants as needed. • A doctor could be part of the committee but in a non-voting capacity • County provide administrative support • County provide financial management support • Exit process outlined in Terms of Reference • A budget needs to be submitted to the municipalities each year for resolution for funding on a per cap basis. CARRIED 4.5 Training Plan Update Bruce McLeod moved that the Kneehill Regional Partnership accept the Training Plan Update for information, as presented. CARRIED 5.0 ROUND TABLE Acme Village of Acme’s new administrative building will be opening on June 15, 2021. The Acme Hall now has internet. If you are looking to host an event that requires a large space and internet capabilities this would be a great place to rent. 77 2021.05.25 Council Meeting Package Adopted Linden June 5th would have been the date for Linden’s sports day but due to COVID there will be no parade or usual events planned. However, there will be fireworks in the evening. Carbon New Community Garden has been planted and a new playground is being built in June. The East Campground has received some Wi-Fi, water, and sewer upgrades and all the campgrounds in Carbon are booked for the May long weekend. Three Hills Water Treatment Plant is fully operational now. A grand opening is being planned for the near future. Trochu Doing some prep work for AB Street for some paving. A new grocery store should be opening on Sunday. Dance studio is now completed and will have to work with AHS restrictions before opening. The town has released a new YouTube “Why Trochu” video. The Trochu pool is opening this weekend but with restrictions. Canada Day events are being looked at, but it is hard to plan with the AHS regulations. The Trochu Arboretum is now open. Kneehill Horseshoe Canyon Taskforce provided Council an update. Started the Horseshoe Canyon parking fee. Keivers Lake and Braconnier are now open and bookings can be made online. Economic Development Officer busy promoting businesses in our region. 6.0 FOLLOW UP ACTION LIST The group reviewed the outstanding item(s) on the Action Item list. 7.0 NEXT MEETING The next meeting will be held on Wednesday August 18th, 2021, hosted by the Village of Acme. 7.0 ADJOURNMENT The Chairperson adjourned the meeting at 8:22 p.m. _______________________ Chairperson – Faye McGhee _______________________ Partnership Coordinator Kneehill County CAO – Mike Haugen 78 2021.05.25 Council Meeting Package Adopted REQUEST FOR DECISION AGENDA ITEM # 11.0 Page 1 of 1 Version: 2020-01 Subject: Council Follow-up Action List Meeting Date: Tuesday, May 25, 2021 Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council receive for information the Council Follow-up Action List as presented. Background/ Proposal To request Council’s acceptance of the Council Follow-Up Action List. Discussion/ Options/ Benefits/ Disadvantages: Please find attached the Council Follow-Up Action List. The Council Follow-up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting. Financial Implications: N/A Council Options: 1. Receive the report regarding the Council Follow-up Action List for information. 2. Council provide further direction or required changes/amendments. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: May 25, 2021 Council Follow-Up Action List Follow-up Actions: Update Action List and provide updated Council Follow-Up Action List at the next Council meeting. CAO Approval: Mike Haugen, Chief Administrative Officer 79 2021.05.25 Council Meeting Package Adopted Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 14-Jan-20 27/20 Deputy Reeve McGhee moved that Council authorize the funds realized from the sale of surplus equipment located on the property located at SE 15-28-22 W4M be transferred to the Building Reserve.Laurie Watt Project completion by the end of Summer 2021. 24-Mar-20 169/2020 Deputy Reeve McGhee moved that Council direct administration to bring back the Procedural Bylaw for revision immediately following the conclusion of the COVID-19 event.Carolyn Van der Kuil On hold until COVID-19 is over 21-Jul-20 302/2020 Councillor Christie moved that Council move first reading of Bylaw 1823 to pursue the road closure and consolidation of a portion of Township Road 28-4, which is an undeveloped road allowance adjacent to the south end of Horseshoe Canyon (more specifically the SW-27-28-21-W4), and road plan 834 LK into descriptive plan 091 0342, Block 1, Lot 2.Complete Barb Hazelton Will be coming back to Council for 2nd and 3rd reading at the May 11th meeting. 09-Feb-21 53/21 Councillor King moved that Kneehill County commit to proceed with the appropriate legislative steps prescribed in the MGA of Alberta that will allow for the implementation of the bylaw(s) required to be able to provide financial backing, in the form of Security, to the Town of Trochu for the borrowing of up to $20 Million, for a period of time not to exceed four (4) years. The understanding is that the provided Security, if appropriate bylaws are passed, will support the Town of Trochu in obtaining interim (bridge) project financing during the construction of the Trochu Senior’s Supportive Living Facility. Mike Haugen Bylaw has been approved. Draft agreement currently being reviewed by Trochu Housing Corporation. 23-Feb-21 109/21 Councillor Penner moved that Council continue the Capital Newspaper Delivery Program for 2021, and that staff be directed to develop a pay for service program to begin in 2022 offered to ratepayers who do not get the Three Hills Capital in the mail. Christine Anderson In Progress 09-Mar-21 123/21 Deputy Reeve McGhee moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on these Oil & Gas Properties.Marika Von Mirbach In Progress; the application intake for this grant is not until January 2022. 23-Mar-21 139/21 Councillor Penner moved that Council direct administration to cancel the current agreement with R&D Pilot Truck Ltd for the hauling of gravel to the Hiller Stockpile and enter into an agreement to sell the remainder of gravel located at the Delia pit at a cost recovery.Brad Buchert In Progress 13-Apr-21 166/21 Councillor King moved that Council direct Administration to initiate a conversation with RMA and FCM to lobby for more access to information relevant to cannabis production within municipalities.Mike Haugen In Progress 27-Apr-21 181/21 Deputy Reeve McGhee moved that Council approve 50% cost sharing with owner/developer Ryan Furst in the amount of $6,500 for the development of the undeveloped road allowance on Range Road 22-4 to access a sub-divided parcel situated out of NW-16-28-22-W4, with funds coming from the operating budget.Complete Brad Buchert 27-Apr-21 184/21 Councillor Keiver moved that Council direct administration to explore other water delivery options for the Three Hills East residents.John McKiernan In Progress Council Action Items 80 2021.05.25 Council Meeting Package Adopted Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 27-Apr-21 185/21 Councillor King moved that Council direct administration to continue the exploration of assuming ownership and operation of the Orkney Water Co-op under the supported guidance of Council to restrict flow at all connections.John McKiernan In Progress 27-Apr-21 209- 211/21 First and second reading were given to Bylaw 1834 that, being a bylaw for the 2021 Tax Rates.Complete Bill McKennan See motion 226/21 11-May-21 220/221/2 1 Council provided second and third reading to Bylaw 1823 to pursue the road closure and consolidation of a portion of Township Road 28-4, which is an undeveloped road allowance adjacent to the south end of Horseshoe Canyon (more specifically the SW-27-28-21-W4), and road plan 834 LK into descriptive plan 091 0342, Block 1, Lot 2.Complete 11-May-21 222/21 Councillor Penner moved to cancel the Municipal Planning Commission Meeting, scheduled for May 27, 2021.Complete 11-May-21 223/21 Councillor King moved that Council table the proposed Animal Control Bylaw and direct administration to make changes to proposed bylaw and bring back to a future Council meeting. Deb Grosfield In progress 11-May-21 224/21 Reeve Wittstock moved that the following administrative staff are authorized to conduct the affairs of Kneehill County with the Canada Revenue Agency on behalf of Kneehill County Council; Mike Haugen, CAO, Bill McKennan, Director of Corporate Services and Marika von Mirbach, Financial Planning Coordinator.Complete 11-May-21 225/21 Councillor King moved that Council approve the Disposition of Surplus Lands Policy #16-16, as presented Complete 11-May-21 226/21 Councillor Penner moved that Council give third and final reading to Bylaw #1834, that being a bylaw for the 2021 tax rates.Complete 11-May-21 227/21 Councillor Penner moved that Council authorizes the Returning Officer to divide the local jurisdiction into voting subdivisions and may alter the boundaries, but may not alter them between the time of the giving of notice of an election and the election day. In the event that the Returning Officer does not divide the local jurisdiction into alternative voting subdivisions, each municipal division shall be considered an individual voting subdivision.Complete 11-May-21 228/21 Councillor King moved that Council allow for Special Ballot to electors who meet the requirements under the Local Authorities Election Act. An application for Special Ballot may be made to the Returning Officer in writing by telephone, in person, or by email. Applications for Special Ballots shall be submitted between August 3, 2021 and 4:00 p.m. on Friday, October 15, 2021. Completed Special Ballots shall be received by the Returning Officer no later than 4:00 p.m. on Election Day. The procedures to be followed for voting by Special Ballot are those procedures set out in the Local Authorities Election Act. Complete 11-May-21 229/21 Reeve Wittstock moved that Council approve Policy #15-5, Scholarship Policy as presented.Complete 81 2021.05.25 Council Meeting Package Adopted Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 11-May-21 230/21 Councillor Christie moved that Council direct administration to come back to a future Council meeting and present options for agricultural exemptions for Road Bans.Brad Buchert In Progress 82 2021.05.25 Council Meeting Package Adopted AMENDMENT SUMMARY Council Meeting Date: May 25, 2021 Purpose: The purpose of the Amendment Summary is to explain the differences from the original package that was presented at the Council meeting compared to the amended version. Agenda: No additions were made to the agenda Package: No additions were made to the package 83 2021.05.25 Council Meeting Package Adopted