HomeMy WebLinkAbout2021.05.25 Council Package adopted
COUNCIL MEETING AGENDA
1600-2nd Street NE
Three Hills, AB
T0M 2A0
May 25, 2021
8:30 a.m.
CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of May 11, 2021
3.0 Appointments
3.1 Delegation – Capstone Infrastructure, Luas Reindler, Andrea Kausel, Megan Hunter @
8:35 a.m.
4.0 Transportation
No Report
5.0 Community Services
5.1 Planning
5.1.1 Policy 5-1, Subdivision & Development Fees & Refunds Policy Review
5.1.2 Policy 5-8, Subdivision – General Conditions Review
5.1.3 Policy 5-2, Development Agreement Requirements Policy
5.2 Water/Wastewater/Environment
No Report
5.3 Agricultural Service Board & Parks
5.3.1 Horseshoe Canyon Focus Group Recommendations from April 20th
Committee of the Whole Meeting
5.4 Protective Services
No Report
6.0 Corporate Services
No Report
7.0 Business Arising from Previous Minutes
No Report
1 2021.05.25 Council Meeting Package Adopted
May 25, 2021 Council Meeting Agenda
Page 2 of 2
8.0 New Business
8.1 Salary Disclosure List
8.2 Council Tender Review
9.0 Disposition of Delegation & Public Hearing Business
9.1 Capstone Infrastructure
10.0 Council and Committee Reports
10.1 Community Futures Wildrose
10.2 Kneehill Regional Family & Community Support Services
10.3 AQUA 7
10.4 April 20, 2021 Kneehill County Committee of the Whole Meeting Minutes
10.5 Drumheller Solid Waste Association
10.6 Kneehill Regional Partnership
11.0 Council Follow-up Action List
12.0 Closed Session
12.1 Third Party Business Interest (FOIP, Section 16 & 25)
12.2 Third Party Business Interest (FOIP, Section 16 & 25)
13.0 Motions from Closed Session
2 2021.05.25 Council Meeting Package Adopted
1
________
Initials
MINUTES OF THE MAY 11, 2021 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve (Video Conf)
Division No. 4 Glen Keiver, Councillor (Video Conf)
Division No. 5 Jim Hugo, Councillor (Video Conf)
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ALSO PRESENT:
Chief Administrative Officer Mike Haugen
Director Community Services Laurie Watt
Director Corporate Services Bill McKennan
Director of Transportation Brad Buchert
Protective Services Manager Debra Grosfield
Recording Secretary Carolyn Van der Kuil
Peace Officer Natalie Chubala
CALL TO ORDER Deputy Reeve McGhee in the Chair
Deputy Reeve McGhee called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Additions under Council and Committee Reports
12.1 Land (Section 17 & 24 FOIP Act)
ADOPTION OF
AGENDA 1.2 Adoption of Agenda
218/21 Councillor Christie moved approval of the agenda as amended.
CARRIED
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of April 27, 2021
219/21 Councillor King moved approval of the April 27, 2021 Council
Meeting minutes as presented.
CARRIED
3 2021.05.25 Council Meeting Package Adopted
COUNCIL MINUTES OF MAY 11, 2021
2
_________
Initials
COMMUNITY
SERVICES 5.0 Community Services
PLANNING 5.1 Planning
5.1.1 Road Closure at Horseshoe Canyon Bylaw #1823
220/21 Councillor King moved that second reading of Bylaw 1823 to pursue
the road closure and consolidation of a portion of Township Road 28-4,
which is an undeveloped road allowance adjacent to the south end of
Horseshoe Canyon (more specifically the SW-27-28-21-W4), and road
plan 834 LK into descriptive plan 091 0342, Block 1, Lot 2.
CARRIED UNANIMOUSLY
221/21 Councillor Christie moved that third and final reading be given to
Bylaw 1823.
CARRIED UNANIMOUSLY
5.1.2 Cancellation of the May Municipal Planning Commission
Meeting
222/21 Councillor Penner moved to cancel the Municipal Planning
Commission Meeting, scheduled for May 27, 2021.
CARRIED UNANIMOUSLY
PROTECTIVE SERV 5.4 Protective Services
5.4.1 Proposed Animal Control Bylaw #1840
223/21 Councillor King moved that Council table the proposed Animal
Control Bylaw and direct administration to make changes to the
proposed bylaw and bring back to a future Council meeting.
CARRIED UNANIMOUSLY
CORPORATE SERV 6.0 Corporate Services
6.1 Canada Revenue Agency Authorization
224/21 Reeve Wittstock moved that the following administrative staff are
authorized to conduct the affairs of Kneehill County with the Canada
Revenue Agency on behalf of Kneehill County Council; Mike Haugen,
CAO, Bill McKennan, Director of Corporate Services and Marika von
Mirbach, Financial Planning Coordinator.
CARRIED UNANIMOUSLY
6.2 Disposition of Surplus Lands Policy #16-16
225/21 Councillor King moved that Council approve the Disposition of
Surplus Lands Policy #16-16, as presented
CARRIED UNANIMOUSLY
The Chair called for a recess at 9:28 a.m. and called the meeting back
to order at 9:44 a.m. with all previously mentioned members present.
4 2021.05.25 Council Meeting Package Adopted
COUNCIL MINUTES OF MAY 11, 2021
3
_________
Initials
BUSINESS ARISING 7.0 Business Arising from Previous Minutes 7.1 2021 Tax Rate Bylaw #1834
226/21 Councillor Penner moved that Council give third and final reading to
Bylaw #1834, that being a bylaw for the 2021 tax rates.
CARRIED UNANIMOUSLY
NEW BUSINESS 8.0 New Business
8.1 Municipal Election
Councillor Hugo left the meeting at 9:48 a.m.
227/21 Councillor Penner moved that Council authorizes the Returning Officer
to divide the local jurisdiction into voting subdivisions and may alter
the boundaries, but may not alter them between the time of the giving
of notice of an election and the election day. In the event that the
Returning Officer does not divide the local jurisdiction into alternative
voting subdivisions, each municipal division shall be considered an
individual voting subdivision.
CARRIED UNANIMOUSLY
228/21 Councillor King moved that Council allow for Special Ballot to
electors who meet the requirements under the Local Authorities
Election Act. An application for Special Ballot may be made to the
Returning Officer in writing by telephone, in person, or by email.
Applications for Special Ballots shall be submitted between August 3,
2021 and 4:00 p.m. on Friday, October 15, 2021. Completed Special
Ballots shall be received by the Returning Officer no later than 4:00
p.m. on Election Day. The procedures to be followed for voting by
Special Ballot are those procedures set out in the Local Authorities
Election Act.
CARRIED UNANIMOUSLY
8.2 Kneehill County Scholarship Policy #15-5
229/21 Reeve Wittstock moved that Council approve Policy #15-5,
Scholarship Policy as presented.
CARRIED UNANIMOUSLY
8.3 Seasonal Road Bans
230/21 Councillor Christie moved that Council direct administration to come
back to a future Council meeting and present options for agricultural
exemptions for Road Bans.
CARRIED
5 2021.05.25 Council Meeting Package Adopted
COUNCIL MINUTES OF MAY 11, 2021
4
_________
Initials
COUNCIL REPORTS 10.0 Council and Committee Reports
10.1 January 19, 2021 Kneehill County Committee of the Whole
Meeting Minutes- Minutes were provided from that meeting.
231/21 Councillor King moved that Council receive the Council and
Committee reports as presented.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 11.0 Council Follow-Up Action List
232/21 Reeve Wittstock moved that Council receive for information the
Council Follow-Up Action List as presented.
CARRIED UNANIMOUSLY
CLOSED SESSION 12.0 Closed Session
233/21 Councillor King moved that Council convene in Closed Session to
discuss a land issue pursuant to section 17 & 24 of the Freedom of
Information and Protection of Privacy Act, at 10:34 a.m.
CARRIED UNANIMOUSLY
The following people were in attendance of the Closed Session to
provide a report and advise Council:
Mike Haugen, CAO
Laurie Watt, Director of Municipal Services
Bill McKennan, Director of Corporate Services
Brad Buchert, Director of Transportation
Carolyn Van der Kuil, Recording Secretary
234/21 Councillor King moved that Council return to open meeting at
10:45 a.m.
CARRIED UNANIMOUSLY
10:48 a.m. – meeting recessed to allow return of public.
10:48 a.m. - meeting resumed.
Councillor Keiver was not present when the meeting resumed.
ADJOURNMENT Adjournment
The meeting adjourned at 10:49 a.m.
________________________
Faye McGhee
Deputy Reeve
_______________________
Mike Haugen
CAO
6 2021.05.25 Council Meeting Package Adopted
7 2021.05.25 Council Meeting Package Adopted
8 2021.05.25 Council Meeting Package Adopted
Kneehill Solar –Project Update
Presentation to Kneehill County Council
May 25, 2021 9 2021.05.25 Council Meeting Package Adopted
Capstone at a Glance
2
Canadian developer and long-term owner-
operator of wind, solar, run-of-river hydro,
biomass & natural gas co-generation.
PROFILE KEY STATS
RECENT ACTIVITY
Gross installed
capacity across
Canada
766 MW 1.7 GW
Current development
project pipeline in
Canada & US
29 Facilities
Proven track record
of Operational and
HSE Excellence
►132 MW Claresholm Solar Project completed April 2021
►60 MW Buffalo Atlee Wind Farm (AB) in late -stage development
►10 MW Riverhurst Wind Farm (SK) under construction
►Acquired Genalta Power in late 2020, growing AB presence
10 2021.05.25 Council Meeting Package Adopted
Development Success
3
A DECADE OF PROJECT DELIVERY SUCCESS
SPOTLIGHT ON CLARESHOLM SOLAR
►132 MWac –Canada's largest solar facility
►Power Purchase Agreement for electricity with
TC Energy
►Completed on-time and on-budget during pandemic
►Commercial operation in April 2021
►Proximo's North America Solar Deal of the Year 2020
►11 renewable projects brought into operation
•250 MW Wind (Ontario, Quebec and Nova Scotia)
•150 MW Solar (Alberta and Ontario)
►Building value through strong partnerships
•First Nations, local communities, municipalities,
commercial and financial partners
11 2021.05.25 Council Meeting Package Adopted
Kneehill Solar –Project Update
4
Project Status
►Acquired project from Samsung Renewables in March 2021;
change of ownership notice filed with AUC
►Newsletter sent to residents in May and initial engagement
initiated with landowners closest to site
►Detailed engineering, equipment selection and procurement
planning is currently ongoing
►No change in overall capacity (25 MW) or total project footprint
►Site to go into construction this fall
Next Steps
►Finalize equipment design and update AUC (May/June)
►Continue engagement with landowners and county to ensure
understanding of proposed changes
►Issue tender for construction, and execute module supply
contract
►Update county development permit and initiate construction122021.05.25 Council Meeting Package Adopted
Questions & Contacts
Andrea Kausel
VP, Development
akausel@capstoneinfra.com
(416) 649-5003
Lucas Reindler
Development Consultant
lucas.reindler@bright-diamond.net
(514) 346-3132
Megan Hunter
Communications Manager
mhunter@capstoneinfra.com
(416) 649-1325
Project Website:
www.kneehillsolarproject.com
5
13 2021.05.25 Council Meeting Package Adopted
REQUEST FOR DECISION
AGENDA ITEM #
5.1.1
Page 1 of 2
Version: 2020-02
Subject: Policy 5-1 Subdivision & Development Fees & Refunds Policy Review
Meeting Date: Tuesday, May 25, 2021
Prepared By: Barb Hazelton, Manager of Planning & Development
Presented By: Barb Hazelton, Manager of Planning & Development
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
That Council approve Policy 5-1, Subdivision & Development Fees & Refunds
Policy, as presented.
Background/
Proposal
As part of Council’s ongoing review of current policies and in particular policies that
have not been reviewed for a period of time exceeding four years, Council Policy
5-1, Subdivision and Development Fees and Refunds Policy is presented for
Council review.
Discussion/
Options/
Benefits/
Disadvantages:
Administration has substantially changed this policy, so what you see in the draft is
a new policy. The existing policy is missing some of the key requirements relating
to policies. There was no Purpose, Guidelines or Procedures which are a critical
piece of any policy. It provides a standard that will ensure consistency in how
Applicants/Developers are treated. Administration also did not have any direction
for application refunds which has now been included in this draft.
As noted, the Planning Department will not process any application that has not
been deemed complete or has not submitted the required fee. Any requests by an
Applicant/Developer to waive applicable fees will be through an application to
Council.
Administration has also included a section specific to refunds. Refunds are based
on the amount of internal work that has been completed prior to the request. This
gives specific guidance to the Planning Department to ensure any refunds or partial
refunds are consistently applied to all applicants.
Financial
Implications:
Approval of this policy will have no financial implications to the budget.
Council Options:
1. Council approve Policy 5-1 as presented.
2. Council amend Policy 5-1.
3. Council receive for information.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Proposed draft policy
Existing policy
14 2021.05.25 Council Meeting Package Adopted
REQUEST FOR DECISION AGENDA ITEM #
5.1.1
Page 2 of 2
Version: 2020-02
Follow-up
Actions:
Administration will ensure that Council’s decision is communicated to the Planning
Department to ensure the appropriate policy is followed.
Director Approval:
Laurie Watt, Director of Community Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
15 2021.05.25 Council Meeting Package Adopted
POLICY
Section Policy No. Page
Development Control 5-1 1 of 2
Policy Title Date: Motion No.
Subdivision & Development Fees &
Refunds Policy
35T35T 35T35T
Purpose:
The purpose of this policy is to ensure consistency between the payment of required fees and the processing
of applications received by the Subdivision and Development Authority.
Policy Guidelines:
1. To recognize that there is a cost for the service of processing applications for planning purposes.
2. To promote the delivery of service in a manner that is fair and consistent.
3. To ensure that the Master Rates Bylaw includes the processing fees for Development Applications,
Subdivisions, Redesignation, Compliance Certificates, Area Structure Plans, Outline Plans and copies of all
planning documents.
Policy Procedure:
4. Any planning fees or fees required to process any planning applications must be paid in full at the time of
the application. No applications will be processed until the applicable fees are paid in full.
5. Fees will be charged as per the Master Rates Bylaw. Any requests to waive development, subdivision
and/or endorsement fees shall be dealt with through an application to Council.
Refunds:
6. Discretionary use development or subdivision applications that are withdrawn prior to any required
notification and before the report for the Municipal Planning Commission is written will receive a full
refund.
7. Discretionary use development or subdivision applications that are withdrawn after the required
notification but before the report for the Municipal Planning Commission is written will receive a 50
percent refund.
8. Discretionary use development or subdivision applications that are withdrawn after the required
notification and after the report for the Municipal Planning Commission is written will receive no refund.
9. Permitted use development permits that are withdrawn before the permit is issued will receive a full
refund.
10. Fees for Safety Code permits may receive a full refund prior to any inspections and/or any payments being
made to the Safety Code Council and the contracted inspection agency.
11. Applications that are Denied will receive no refund.
16 2021.05.25 Council Meeting Package Adopted
POLICY
Section Policy No. Page
Development Control 5-1 2 of 2
Policy Title Date: Motion No.
Subdivision & Development Fees & Refunds
Policy
35T35T 35T35T
Jerry Wittstock,
Reeve
Mike Haugen,
CAO
Approved:
Review Date: Date four years from last approval date
17 2021.05.25 Council Meeting Package Adopted
18 2021.05.25 Council Meeting Package Adopted
REQUEST FOR DECISION
AGENDA ITEM #
5.1.2
Page 1 of 2
Version: 2020-02
Subject: Policy 5-8 Subdivision – General Conditions Review
Meeting Date: Tuesday, May 25, 2021
Prepared By: Barb Hazelton, Manager of Planning & Development
Presented By: Barb Hazelton, Manager of Planning & Development
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
That Council approve Policy 5-8, Subdivision – General Conditions, as presented.
Background/
Proposal
As part of Council’s ongoing review of current policies and in particular policies that
have not been reviewed for a period of time exceeding four years, Council Policy
5-8, Subdivision-General Conditions is presented for Council review.
Discussion/
Options/
Benefits/
Disadvantages:
Administration has separated the policy into two sections for ease of use. Standard
conditions which are applied to all subdivision approvals, and a list of other
conditions that are only included if applicable.
Administration has also included several other conditions specifically relating to
reserves. We are required to be very specific at the time of approval when it comes
to Municipal Reserves. We also included some conditions relating to Environmental
Reserves, Reserve Easements and/or Conservation Reserves as we have utilized a
couple of these conditions since this policy was previously reviewed.
Administration has removed a couple of conditions that would be more applicable
for development. It should be noted that this list does not need to be exhaustive.
The Municipal Planning Commission can always add a condition(s) that would be
unique for a specific application. This does, however, allow us to be consistent in
the conditions that we typically use.
Financial
Implications:
Approval of this policy will have no financial implications to the budget.
Council Options:
1. Council approve Policy 5-8 as presented.
2. Council amend Policy 5-8.
3. Council receive for information.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Proposed draft policy
Existing policy
Follow-up
Actions:
Administration will ensure that Council’s decision is communicated to the Planning
Department to ensure the appropriate policy is followed.
19 2021.05.25 Council Meeting Package Adopted
REQUEST FOR DECISION AGENDA ITEM #
5.1.2
Page 2 of 2
Version: 2020-02
Director Approval:
Laurie Watt, Director of Community Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
20 2021.05.25 Council Meeting Package Adopted
POLICY
Section Policy No. Page
Development Control 5-8 1 of 5
Policy Title Date: Motion No.
Subdivision Standard Conditions 36T36T 36T36T
Purpose:
When a subdivision is approved there are conditions that are attached to the approval. These conditions are
required to be met by the applicant prior to endorsement and registration of the subdivision. This policy is
established to provide Administration and the Subdivision Approving Authority procedures and general
standard conditions for subdivision approval.
Policy Guidelines:
1. This policy will ensure that all subdivisions maintain a minimum standard throughout the County.
1.2. All subdivision applications approved by the Subdivision Authority may contain all or some of the
conditions as listed within the GeneralStandard Subdivision Conditions or Other Subdivision Conditions
if applicable., as necessary.
2.3. The standard conditions may only be amended by County Council on the recommendations of
Administration and the Subdivision Authority.
3. The Municipal Planning Commission and Administrative Subdivision and Development Approving
Authority may approve Aadditional conditions which may be necessary attached tofor a subdivision
approval as necessary.
Standard Conditions:
1. The subdivision must be registered in accordance with the tentative plan submitted and by a way
suitable to Alberta Land Titles in accordance with the Land Titles Act.
2. Each developed parcel must be served by its own water source and private sewage treatment system.
3. Confirmation of compliance with the requirements of the Alberta Private Sewage Disposal Regulation
and Safety Codes Act for the private sewage disposal system located upon the proposed lot either by a
letter from a certified Safety Codes Officer, a permit application, or a recent approval not more than
five years old.
4. All services (water, sewer, power etc.) are to be provided by the landowner at their expense and they
must conform to the utility provider conditions.
5. Access is to be provided to the approved subdivided parcel and remnant parcel. Confirmation that all
existing and proposed accesses have been located and constructed in accordance with Kneehill County
Approach Construction Guidelines Policy 13-15 and amendments thereto is required.
6. All outstanding taxes on the land involved (current and arrears if any) are to be paid in full to the
municipality before the subdivision may be endorsed.
21 2021.05.25 Council Meeting Package Adopted
POLICY
Section Policy No. Page
Development Control 5-8 2 of 5
Policy Title Date: Motion No.
Subdivision Standard Conditions 36T36T 36T36T
6.7. All future site development will require the appropriate development and safety codes permits and
approvals.
7.8. Approval by the approving authority does not exclude the need and/or requirements of the applicants
to obtain any and all permits as may be necessary under this or any other legislation, bylaws or
regulations.
8.9. Concurrent registrations of utility easements, rights-of-ways and/or crossing agreements, as required
by service providers.
Other Conditions if Applicable
9.10. Compliance with Kneehill County Land Use Bylaw setback requirements as
demonstrated by an Alberta Land Surveyor either through a Real Property Report showing the location
of all improvements on both of the parcels or written confirmation from the surveyor. The location of
the water wells, municipal risers, and sewage disposal systems are also to be located and be shown to
conform with provincial setback requirements.
10.11. The Owner/Developer shall enter into an agreement with regard to road right-of-way
widening when required as follows:
a. Agree to sell a minimum of a 5m (16.5ft) strip of land for road widening to the County at such
time as the County deems it necessary to widen the road adjacent to the quarter section, with
the price of land to be in accordance with existing County policy at that time, and the survey
for the road widening to be undertaken by the County at cost.
b. The County will file a caveat against the land to protect its interest in the land.
12. If necessary, the Owner/Developer will be responsible for the construction of roads to provide access
to the proposed subdivision and if required by the Municipality, roads must be constructed at the
owner/developer’s expense to the municipal standards, subject to Development Control Policy 5-13
and 5-13A and amendments thereto.
13. The applicant shall enter into a development agreement(s) with Kneehill County in accordance with
Section 655 of the Municipal Government Act. The development agreement(s) may be registered via
caveat on the affected land that provides the nature and intent of the agreement(s). The development
agreement(s) shall address such matters including but not limited to the following:
a. the construction of municipal improvements;
b. the provision of necessary utilities, easements, and right of ways;
c. water and sewage treatment requirements;
d. storm water management;
22 2021.05.25 Council Meeting Package Adopted
POLICY
Section Policy No. Page
Development Control 5-8 3 of 5
Policy Title Date: Motion No.
Subdivision Standard Conditions 36T36T 36T36T
e. security requirements;
f. inspection provisions.
14. An application must be made to Alberta Transportation for an approach along a primary or secondary
highway.
11.15. As per Kneehill County Water Policies the subject lands are considered as adjacent to
the County waterline and as such any future residential development of the site will require the
landowners to apply for water modeling. If the study finds the development suitable for hooking into
the public waterline the owner must take a riser. Fees for said study and riser as per the Master Rates
Bylaw.
16. The Subdivision Authority may require the proposed parcel to be consolidated with an existing parcel.
The ___ ± acre subdivision is to be consolidated with Blk __ Plan _________ at the time of subdivision
registration.
12. For Development within hamlet boundaries, as per Bylaw 1699 (and amendments thereto), the
Developer must connect all development, current or future, to the hamlet’s water and sewer system
separately for each created lot and will extend said lines, if required, at their own cost.
13. Parcels shall be graded so storm water does not drain on to adjoining property or affect neighbouring
parcels.
14.17. As per Sections 661, 666, and 667 of the Municipal Government Act, the applicant must
provide 10% Municipal Reserve and/or School Reserve to be taken as follows:
a. The County will take cash in lieu of dedication of land when taking reserves is possible under
the Municipal Government Act.
b. The cash in lieu will be on the subdivided parcel.
c. When required reserves have been deferred as per Council decision, a deferred reserve caveat
will be attached to the balance of the parcel.
d. In circumstances such as commercial or multi-lot residential subdivision, the County may, at
the unfettered discretion, take land instead of cash.
e. The Development Authority shall calculate the amount of the cash in lieu to be taken based on
the current assess market value of the land without improvements, at the time of subdivision
approval. If the developer and the municipality do not agree with an amount, the developer,
at his own cost, can hire an appraiser to determine the value. (As per the MGA requirements).
18. As per Sections 661, 666 and 667 of the Municipal Government Act, the applicant must provide 10%
Municipal Reserve and/ or School Reserve to be taken as cash in lieu of dedication of land. Based on
the CLI Level, the average per acre value amounts to $2,824.28 (10% of the final proposed subdivision;
approximately $2,824.28 for 1.0 acres). The final amount owing will be calculated upon receipt of the
final survey plan using this value.
23 2021.05.25 Council Meeting Package Adopted
POLICY
Section Policy No. Page
Development Control 5-8 4 of 5
Policy Title Date: Motion No.
Subdivision Standard Conditions 36T36T 36T36T
19. As per Sections 661 and 664 of the Municipal Government Act, the applicant must provide
environmental reserves. The applicant shall enter into an environmental reserve easement with
Kneehill County affecting those lands identified on the conditionally approved tentative plan for the
purposes of environmental protection. To ensure the development of this easement a plan of survey
specifying the easement of lands is required in accordance with the requirements of the Land Titles
Office.
15.20. As per Section 661 and 664 of the Municipal Government Act, the applicant shall
dedicate those lands as identified on the conditionally approved tentative plan as environmental
reserve or conservation reserve. A qualified land surveyor shall include the lands identified as
environmental reserve or conservation reserve on the plan of survey.
21. The Developer is required to provide dust control as per Commercial & Industry Dust Suppression
Policy 13-1 (and amendments thereto) at the following locations: _______________________.
22. For a multi-lot subdivision, the applicant shall review necessary off-site (primary and secondary)
upgrades to the power distribution system with the power utility provider to service the subdivided
lands. Where off-site upgrades are deemed necessary by the power utility provided, the applicant
shall enter into an agreement to service the subdivided lands. Confirmation shall be provided to
Kneehill County prior to endorsement of the subdivision.
23. The developer/ applicant must apply for a Rural Address Sign at the fee set out in the Master Rates
Bylaw prior to or at the time of application for a Building Permit. The assigned rural address will be
mounted at a location on the subject property to the satisfaction of Kneehill County.
24. A qualified surveyor shall prepare a Utility Right of Way (UROW) instrument acceptable to the Land
Titles Office. The applicant shall enter into a General Utility Easement Agreement with Kneehill
County. The UROW shall dedicate (insert direction and metres).
25. The applicant shall submit the following report(s), plans and specifications prepared by a qualified
professional. These reports shall be to the satisfaction of Kneehill County and the findings shall guide
and be incorporated within the drafting and execution of the development agreement(s). (Insert and
list applicable requirements and timelines)
Jerry Wittstock,
Reeve
Mike Haugen,
CAO
Approved:
Review Date: Date four years from last approval date
24 2021.05.25 Council Meeting Package Adopted
POLICY
Section Policy No. Page
Development Control 5-8 5 of 5
Policy Title Date: Motion No.
Subdivision Standard Conditions 36T36T 36T36T
25 2021.05.25 Council Meeting Package Adopted
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REQUEST FOR DECISION
AGENDA ITEM #
5.1.3
Page 1 of 2
Version: 2020-02
Subject: Policy 5- 2, Development Agreement Requirements Policy
Meeting Date: Tuesday, May 25, 2021
Prepared By: Barb Hazelton, Manager of Planning & Development
Presented By: Barb Hazelton, Manager of Planning & Development
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
That Council provide further direction to assist Administration in drafting this policy.
Background/
Proposal
To develop a policy that provides a consistent approach for all developers required
to upgrade or construct municipal infrastructure as part of their conditions of
development.
Discussion/
Options/
Benefits/
Disadvantages:
Development Agreements may be a requirement of an Applicant/Developer as per
the Municipal Government Act. Specifically, when an applicant is required to
upgrade or construct any infrastructure that will be transferred to the County once
complete. Typically, the agreements themselves are a function of administration,
however, currently they are being brought to Council for consideration. This policy
allows administration to draft and execute these agreements in a consistent manner
which clarifies the process for all applicants/developers. Since this policy will have
Council oversite, it will not be essential for administration to bring the agreements to
Council in the future.
This also ensures that the same rules apply to all developers, whether local or
otherwise. Since Kneehill County does not currently have a policy specifically
related to development agreements this has been drafted for discussion purposes.
Council feedback will be incorporated into the policy which will be brought back to a
future Council meeting for approval.
Specific Feedback Requested
The security required should be based on the level of risk that Council is
comfortable with if the developer does not complete the construction as required.
Administration is proposing a graduated scale for the percentage required for
security as the risk level would be considerably lower for a small project vs. a large
project. The numbers provided in the policy are a starting point for discussion
purposes.
To provide some context, someone that applies for a Country Residential
development (5 lots or more) would be required to put in a service road. Under the
current GMSS policy, the service road must be paved and has to meet a minimum
standard. The paving requirement is new, and to date it has not been utilized.
These projects are typically initiated by local landowners. Larger projects will carry
a higher level of risk if not completed to the appropriate standard.
It should be noted that any deficiencies in infrastructure must be addressed before
a Final Acceptance Certificate is signed off on by our municipal engineer and the
transfer is made to the municipality.
Financial
Implications:
Taking security should reduce the potential for any impact to the operating budget,
however, there would be a potential risk where the security taken is not 100%.
29 2021.05.25 Council Meeting Package Adopted
REQUEST FOR DECISION AGENDA ITEM #
5.1.3
Page 2 of 2
Version: 2020-02
Council Options:
1. Provide further direction to assist administration in drafting this policy.
2. Council approve this policy as presented.
3. Council accepts for information.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Draft policy
Follow-up
Actions:
Administration will ensure that any feedback provided by Council will be
incorporated into the draft policy.
Director Approval:
Laurie Watt, Director of Community Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
30 2021.05.25 Council Meeting Package Adopted
POLICY
Section Policy No. Page
Development Control 5-2 1 of 4
Policy Title Date: Motion No.
Development Agreement Requirements
Policy
May 25, 2021 36T36T
Purpose:
To establish standard requirements in the Municipality’s Development Agreement document with regards to
security, servicing requirements and insurance against subdivision and development projects. This provides
clarity and consistency for potential developers.
Policy Guidelines:
1. The Municipality routinely enters into agreements in which the developer is required to provide a sum of
money to ensure that financial security is available in the event that the developer is unable to meet their
obligations under the agreement.
2. This policy strives to be fair, reasonable, and flexible with developers while providing adequate protection
to the Municipality. Administration will draft and execute these agreements in accordance with this policy.
Policy Procedure:
3. The Municipality may require an applicant/developer to enter into a development agreement as a
condition of development or subdivision in order to outline the servicing standards required and to collect
securities in accordance with section 650 and 655 of the Municipal Government Act.
4. The Municipality collects securities as part of a development agreement when an applicant/developer is
required to:
a) Construct or pay for the construction of a road required to give access to the
subdivision/development.
b) Construct or pay for the construction of a pedestrian walkway to serve the
subdivision/development.
c) Install or pay for the installation of a public utility as described in section 616(v)(i) to (ix) of the
Municipal Government Act that is necessary to serve the subdivision/development.
5. Securities collected must be provided as stated in the conditions of the development or subdivision
approval and in keeping with this policy.
6. The developer for a development permit that is the subject of a development agreement must not
commence any construction activity until after the Municipality receives the appropriate security.
7. The Municipality may register a caveat under the Land Titles Act in respect of an agreement as per the
Municipal Government Act against the certificate of title for the parcel of land that is the subject of the
agreement.
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POLICY
Section Policy No. Page
Development Control 5-2 2 of 4
Policy Title Date: Motion No.
Development Agreement Requirements
Policy
May 25, 2021 36T36T
8. Development Agreements are subject to FOIP.
Acceptable forms of security include:
a) An irrevocable letter of credit issued by a chartered bank that automatically renews for a minimum
of 12 months;
b) Security deposit of cash
c) A certified cheque to a maximum of $50,000; or
d) A bank draft to a maximum of $50,000.
9. For multi-phased developments, securities are required for each phase of the development. Securities
must not be transferred to the subsequent phases of the development until the Municipality has deemed
the previous phases complete with all final acceptance certificates issued by the Municipality.
Amount of Security Required:
10. The following range will be used to determine the percentage of security required when there is a future
transfer of the infrastructure to the County. These percentages will be adhered to unless otherwise
approved by Council.
a. For construction costs between $1 to $125,000 the required security will be 25%.
b. For construction costs between $125,001 to $500,000 the required security will be 50%.
c. For construction costs between $500,001 to $1,000,000 the required security will be 75%.
d. For construction costs over $1,000,000 the required security will be 100%.
11. When there is no transfer of infrastructure, security will not be required.
12. The Municipality will work with the developer to determine the amount of security required.
13. The actual amount of security will be based on the estimated construction costs prepared by a professional
engineer. Upon request by the developer, security may be reduced based on the actual construction
tender prices submitted by the developer’s engineer.
14. At the Municipality’s discretion, construction estimates may be subject to a third-party review to ensure
sound engineering judgements are followed and that industry prices and standards are utilized.
15. Interest accrued on deposited securities is retained by the Municipality and is not payable to the
developer.
Drawing on Securities:
16. If a developer does not fulfill their obligations identified in their development agreement or development
permit or does not act on requests from the Municipality to remedy maintenance or safety concerns, then
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POLICY
Section Policy No. Page
Development Control 5-2 3 of 4
Policy Title Date: Motion No.
Development Agreement Requirements
Policy
May 25, 2021 36T36T
the Municipality may use the securities collected against the development to complete the outstanding
obligations, maintenance, or address safety concerns to the satisfaction of the Municipality.
Servicing Standards:
17. Construction of any infrastructure that will be transferred to the Municipality must meet the standards
outlined in applicable Municipal policies and referenced in the development agreement. These standards
and specifications are intended to serve as the “minimum” allowable levels to which the improvements
discussed are to be built, and to enable standardization within the Municipality.
18. Once construction is complete, “As Built” drawings will be required to be submitted to the Municipality for
any infrastructure that is being transferred to the Municipality.
19. The applicant may request 75% of any remaining securities to be refunded once the Construction
Completion Certificate has been signed.
20. Once the Final Acceptance Certificate has been signed the remaining unused security will be refunded.
Insurance Standards:
21. The Municipality requires proof that they have been added as an additional insured party to a vendor’s
general liability policy.
22. The Developer shall indemnify the Municipality from all claims, demands, actions, causes of actions, suits,
and costs (including legal fees and disbursements on a solicitor and own client full indemnity basis), which
may be brought against or incurred by the Municipality by any person, for injury, loss, or damage whether
to person or to property which may occur within the Development Site or otherwise and is caused by the
Developer, its servants or agents. The Developer agrees that the Development Site or areas wherein the
Developer are within the Developer’s care, custody and control, and the Developer shall indemnify and
save harmless the Municipality from any injury, loss or damage occurring to any person or property which
may result from any works or construction of the Developer from the date of this Agreement and is caused
by the Developer, or its servants or agents.
Timelines
23. The Construction Work shall be completed by the date specified in the agreement, subject to any of the
following:
(a.) weather related delays accepted by the Municipal Engineer;
(b.) mutual written agreement by the parties to this Agreement; or
(c.) in the event of an appeal or a legal challenge to any approvals issued by the Municipality or,
the abeyance of the above dates pending final determination.
24. An extension may be granted based on Section 23. An extension for other reasons may be considered
based on evidence provided by the Developer.
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POLICY
Section Policy No. Page
Development Control 5-2 4 of 4
Policy Title Date: Motion No.
Development Agreement Requirements
Policy
May 25, 2021 36T36T
25. Construction timelines will be specified based on the size of the project and the amount of infrastructure
required. Large projects should not exceed a three (3)-year construction completion timeframe. Smaller
projects will be expected to be completed in two (2) years or less unless Section 23 is applicable.
Jerry Wittstock,
Reeve
Mike Haugen,
CAO
Approved: May 25, 2021
Review Date: Date four years from last approval date
34 2021.05.25 Council Meeting Package Adopted
REQUEST FOR DECISION
AGENDA ITEM #
5.3.1
Page 1 of 2
Version: 2020-02
Subject: Horseshoe Canyon Focus Group Recommendations from April 20th
Committee of the Whole Meeting
Meeting Date: Tuesday, May 25, 2021
Prepared By: Shelby Sherwick, Manager of Parks & Agricultural Services
Presented By: Shelby Sherwick, Manager of Parks & Agricultural Services
Link to Strat Plan: Ensuring Communications & Engagement
Recommended
Motion:
That Council approve the Horseshoe Canyon Focus Group report and presentation,
as recommended at the April 20th Committee of the Whole Meeting
Background/
Proposal
At the April 20th Committee of the Whole Meeting, the final recommendations from
the Horseshoe Canyon Focus Group were presented to Council. It was
recommended that Council approve the Horseshoe Canyon Focus Group report
and presentation.
Discussion/
Options/
Benefits/
Disadvantages:
The final recommendations of the Focus Group were presented at the April 20th
Committee of the Whole Meeting by the Focus Group Facilitators and 2 Committee
member co-presenters.
The presentation outlined the recommendations from the Horseshoe Canyon
Focus Group Recommendations report. The recommendations were finalized with
the framework of the following key considerations:
- Positive visitor experience
- Economic benefit
- Responsible management
The group thoroughly reviewed and discussed the strategies as presented in the
Horseshoe Canyon Master Plan, and recommended strategies from the Focus
Group were organized into three categories:
- Strategies to consider First
- Strategies to consider Next
- Strategies to consider Later, if at All
The Focus Group also provided further considerations around each of these
categories, as well as considerations that informed the timing of initiatives.
From the focus group recommendations on the Horseshoe Canyon Master Plan,
considerations for future initiatives will be brought forward to Council during budget
deliberations by Administration.
Financial
Implications:
Funds for the Horseshoe Canyon Focus Group were approved within the 2020 /
2021 budget.
Council Options:
1. Council approves the report and the presentation from the Horseshoe
Canyon Focus Group
2. Council provide direction to Administration for further public engagement
and consultation.
35 2021.05.25 Council Meeting Package Adopted
REQUEST FOR DECISION AGENDA ITEM #
5.3.1
Page 2 of 2
Version: 2020-01
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☒ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☒ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Horseshoe Canyon Focus Group Recommendations Report
Follow-up
Actions:
Administration brings forward information on future initiatives for budget
considerations based on Focus Group recommendations
Director Approval:
Laurie Watt, Director Community Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
36 2021.05.25 Council Meeting Package Adopted
1
Horseshoe Canyon Focus Group
Recommendations
To Kneehill County Council (April 20, 2021)
Mandate
Between November 2020 and February 2021, Kneehill County convened a Focus Group Committee
(Committee) “to assist with and make recommendations to Kneehill County Council on matters relating to
Horseshoe Canyon, which will help guide future initiatives through the review of the Horseshoe Canyon
Master Plan and its key recommendations as well as supporting documents and data.”1
The Terms of Reference mandated the Committee engage stakeholders’ opinions, develop an
understanding of the current situation, and prioritize next steps and future initiatives at the Canyon. 2
Process
Over the course of six half-day meetings, Committee members reviewed the Horseshoe Canyon Master
Plan (Master Plan) content and held in-depth discussions regarding the future of Horseshoe Canyon.
Throughout the process, Committee members intentionally and systematically considered the
contributions of the Master Plan’s strategies to the desired outcomes for the Canyon. Drawing on their
areas of expertise and understanding of local context, Committee members developed a nuanced
understanding of the strategies. This in-depth understanding of the Master Plan content and the local
context shaped the final recommendations.
The recommendations in this document were agreed to by a majority of the Committee. Thank you to the
Committee members for the contributions of their time and expertise.
Kneehill County
Administration
● Bowen Clausen3
● Shelby Sherwick
Council
● Faye McGhee
● Jerry Wittstock
Community Members
● Dennis Dey
● Bob Long
● Kim Pliva
● Cathy Price
● Cathy Prohl
Stakeholders
● Darryl Drohomerski
● Devan Dekeyser
● François Therrien
1 Horseshoe Canyon Focus Group, Terms of Reference.
2 Ibid.
3 Shelby Sherwick was Acting Manager after Bowen Clausen departed Kneehill County.
37 2021.05.25 Council Meeting Package Adopted
2
Overarching Considerations
The Master Plan identifies three aspirational outcomes that will enable the Canyon to become a
“signature must-experience gateway to the Canadian Badlands” by 2029.4 Committee discussions
extended the Master Plan definitions to produce more context-sensitive descriptions of the key outcomes.
Positive visitor experience
• By providing infrastructure that supports people’s safety and well-being, the Canyon enables
visitors across all life stages to have a memorable visitor experience with the natural Canadian
Badlands landscape. Visitors’ personal responses to this immersive experience will vary across a
wide range of interests and preferences.
• When encountering this unique landscape, visitors’ perceptions can be either enhanced or
hindered through the management and development at the site.
Economic benefit
• The unique Badlands experience at the Canyon positions it to generate some revenue for the
County and its neighbours, but maintaining the Canyon and creating memorable visitor
experiences requires resources.
• Returns on Canyon investments encompass tensions between funding and revenues, monetized
and non-monetized returns, and impacts that are immediate versus those for future generations.
• Long-term stewardship of the Canyon requires immediate investments to ensure the preservation
of its unique spirit of place.
Responsible management
• Responsible management of Horseshoe Canyon is embodied through a stewardship approach.
• In the context of the Canyon, stewardship involves differentiating the types of development
allowed at the Top and Bottom, and minimizing negative impacts of development on the Canyon
and its neighbours.
• This recognizes the collective responsibility to preserve the site's history and ecology for future
generations through conservation approaches and visitor management.
The Master Plan strategies outline an interconnecting pathway to achieve the three Canyon outcomes.
The strategies’ contributions to the outcomes are in a state of tension and dynamic interplay that is
greater than a delicate balance or a hierarchy. In essence, action - or inaction – in one area may cause
ripple effects elsewhere. The committee intentionally considered these interactions and impacts, both
singly and holistically, when assessing the strategies’ contributions to the outcomes.
Action on the strategies will require the implementation of specific initiatives. While the operational level
is beyond the Committee’s scope, throughout the discussions it became clear that the Committee’s
expertise could provide valuable guidance for decisions about initiatives.
4 Horseshoe Canyon Master Plan, 2019, p. 10.
38 2021.05.25 Council Meeting Package Adopted
3
The Committee believes all decisions about initiatives should be assessed using the following questions:
● Does the initiative preserve the spirit of place at Horseshoe Canyon?
● Does the initiative sustain and protect the natural state of Horseshoe Canyon?
● Is the initiative economically and financially feasible and sustainable over time?5
These questions are grounded in the core values identified through Committee discussions, including
preserving the natural environment and historical resources for future generations; navigating the tension
between preservation and development; managing risk; and taking a broad view of return on investment
to include both tangible and intangible benefits. They also align with the aspirational outcomes for
Horseshoe Canyon. As a whole, the questions work as filters to ensure the implementation of feasible and
sustainable initiatives that maintain the spirit and natural state of the Canyon.
Recommended Strategies
Recognizing that the specific entry points for action (initiatives) will be determined by Kneehill County
Council and Administration, the Committee identified the strategies they saw as contributing most
strongly to the outcomes, and prioritized three categories of stratagems at Horseshoe Canyon6. The items
contained within each category (First, Next, Later) are not in priority or timeline order.
Time frames for each category and the specific initiatives that operationalize the strategies are to be
determined by Kneehill County Council and Administration, as feasible within the context at the time.
Strategies to Consider First
● Improve signage and wayfinding throughout the Canyon.
● Develop a compelling brand and logo to use in all aspects of Canyon promotions and operations
and sell merchandise on-site.
● Provide washrooms at the top of the Canyon, which also requires the installation of associated
utilities.
● Collaborate with NCC and adjacent landowners.
● Implement furnishing, fixtures and amenities, including Wi-Fi, at the top of the Canyon.
● Enhance the day use area.
● Implement parking fees by donation.
● Operate site staffing with onsite ambassadors.
● Actively manage visitors and visitor use of the Canyon.
● Rent temporary hosting spaces for special occasions.
● Establish a voluntary Friends of Horseshoe Canyon group.
● Continue to provide regular and preventative maintenance.
5 Committee members’ insights from the meeting notes could inform further work related to benefit cost analysis
and financial feasibility of the strategies.
6 Meeting notes from the six sessions reflect the reasoning for various strategies that arose in co mmittee member
discussions, including potential opportunities and constraints.
39 2021.05.25 Council Meeting Package Adopted
4
Strategies to Consider Next
● Implement paid parking at the Canyon.
● Attract target markets to the Canyon.
● Develop trails around the Canyon rim.
● Ensure trail operations protect the Canyon bottom.
● Encourage private sector opportunities that ensure a reasonable return on investment for the
County.
● Collaborate with nearby, regional tourism locations.
● Strengthen the focus on Indigenous relationships and history.
Strategies to Consider Later, If at All
● Allow a diversity of overnight experiences to be operated by a third party.
● Collaboratively develop a paid parking passport with other sites in the region.
● Create a permanent visitor pavilion and hosting space.
● Enhance access to the bottom for visitors of all abilities.
● Implement furnishings, washrooms, fixtures and amenities at the bottom of the Canyon.
● Provide the necessary utilities at the bottom.
Further Considerations
The Committee processes were intentionally grounded in evidence-informed, outcome-focused decision
making. Building on this strong foundation, Committee members recognized that there are other
considerations that could be applied to the categories to further refine decisions about strategies and
related initiatives. They offered the following insights to Kneehill County Council and Administration.
Within each category, understanding of the strategies may be further refined as those that:
● Work together to generate complementary benefits or positive externalities.
● Require some manner of experimentation or further research.
● Connect with emerging opportunities in the economy.
Considerations that inform the timing of initiatives may include to what extent the action:
● Enhances maintenance that is already being implemented.
● Enhances existing systems that are in the process of being implemented in the management and
operation of the Canyon.
● Generates sufficient revenues to cover the costs of implementation.
● Increases options for grants and funding.
● Provides benefits to the County as a whole.
● Has a high benefit-cost assessment, where benefits are much more than transactional activities
(e.g., health benefits).
40 2021.05.25 Council Meeting Package Adopted
5
Continuous evidence-informed decision-making about development at the Canyon is important.
Committee members wondered:
● How can research opportunities contribute to a deeper understanding of the Canyon?
o For example, how can the determinants of a positive visitor experience be better
understood?
● How will implementation of initiatives be evaluated?
● How will success be defined? What indicators will be used to track success?
41 2021.05.25 Council Meeting Package Adopted
REQUEST FOR DECISION
AGENDA ITEM #
8.1
Page 1 of 1
Version: 2020-02
Subject: Salary Disclosure List
Meeting Date: Tuesday, May 25, 2021
Prepared By: Mike Haugen, CAO
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council accept the discussion for information, as presented.
Background/
Proposal
Councillor Hugo has requested that this item be placed on Council’s agenda for
discussion.
Councillor Hugo would like to put forward that the County issue a salary
disclosure list that would outline County employees earning over $100,000 per
year inclusive of benefits.
Discussion/
Options/
Benefits/
Disadvantages:
The County’s current compensation philosophy is to position the County at the
50th percentile of the market.
This means that amongst the County’s comparables, consisting of a group of
municipalities in the central Alberta region, the County is positioned at the
midpoint of the market. In general, half of the comparables compensate more
than the County and half of the comparables compensate less.
Administration does not believe that this is a common practice for municipalities
in Alberta. The few examples found from much larger municipalities that do some
version of this list tend to have higher thresholds and do not personalize the list
on an employee basis.
Financial
Implications:
NA
Council Options:
1. Council may accept the discussion for information, as presented.
2. Council may provide other direction to Administration.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments: NA
CAO Approval:
Mike Haugen, Chief Administrative Officer
42 2021.05.25 Council Meeting Package Adopted
REQUEST FOR DECISION
AGENDA ITEM #
8.2
Page 1 of 2
Version: 2020-02
Subject: Council Tender Review
Meeting Date: Tuesday, May 25, 2021
Prepared By: Mike Haugen, CAO
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council accept the discussion for information, as presented.
Background/
Proposal
Councillor Hugo has requested that this topic be placed on the Council Agenda.
Councillor Hugo is suggesting that the review of tenders over $500,000.00 no
longer be conducted by Administration and be conducted by Council.
Discussion/
Options/
Benefits/
Disadvantages:
Tendering/Purchasing law is the same regardless of the who conducts the review.
Kneehill County reviews and awards procurement administratively, within the
scope of the County’s procurement policy and other legislation such as the
Canadian Free Trade Agreement and the New West Partnership Trade Agreement.
There is a time savings to having these proposals reviewed by Administration as
review and award does not need to wait for the next Council Meeting. This also
helps to prevent the politicization of procurement.
Administration also notes that tender responses for infrastructure or large
quantity services are reviewed by engineering consultants. The recommendations
received from those consultants would not change whether Council or
Administration were conducting a review.
Financial
Implications:
NA
Council Options:
1. Council may accept the discussion for information, as presented.
2. Council may provide other direction to Administration.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
NA
43 2021.05.25 Council Meeting Package Adopted
REQUEST FOR DECISION AGENDA ITEM #
8.2
Page 2 of 2
Version: 2020-02
Follow-up
Actions:
NA
CAO Approval:
Mike Haugen, Chief Administrative Officer
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REQUEST FOR DECISION
AGENDA ITEM #
9.1
Page 1 of 1
Version: 2020-02
Subject: Capstone Delegation
Meeting Date: Tuesday, May 25, 2021
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council receive the presentation from Capstone Infrastructure for information,
as presented.
Background/
Proposal
Capstone Infrastructure was scheduled as a delegate at today’s meeting at 8:35
a.m.
Discussion/
Options/
Benefits/
Disadvantages:
The desired objective of their presentation is for information only.
Financial
Implications:
None
Council Options:
1. Receive for information.
2. Direct administration to provide further information.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Delegation Request Form
Follow-up
Actions:
CAO Approval:
Mike Haugen, Chief Administrative Officer
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Kneehill Regional Family and Community Support Services
March 09, 2021 Meeting Minutes
1
A Regular Meeting of the Kneehill Regional Family and Community
Support Services (FCSS) board was hosted out of the Kneehill Regional
FCSS Office in Three Hills, Alberta on March 9, 2021 via video
conference, commencing at 7:00 p.m.
PRESENT:
Kenneth King Kneehill County Councilor Representative
and Chairperson
Cheryl Lumley Town of Trochu Councilor Representative
and Vice Chairperson
Sonia Ens Village of Linden Councilor Representative
Jason Bates Village of Acme Councilor Representative
Dan Clow Village of Carbon Councilor Representative
Harold Leo Town of Three Hills Councilor
Representative
Shelley Jackson-Berry Kneehill Regional FCSS Director
Angie Stewart Recording Secretary
Board Package (attached and forming part of the minutes)
BOARD PACKAGE The following documentation has been distributed to the Board:
Agenda
January 12, 2021 regular meeting minutes
Director’s Report
KRFCSS YTD financials
FWW YTD financials
KRFCSS 2020 Year End
FWW 2020 Year End
Kneehill Family and Marriage Counselling 2020 Year End
CALL TO ORDER Mr. King called the meeting to order at 7:00 p.m.
AGENDA 1.0 Adoption of Agenda
08/21 Mr. Leo moved approval of the agenda as presented.
CARRIED
MINUTES 2.0 Approval of Minutes
09/21 Mrs. Lumley moved approval of the January 12, 2021 regular
meeting minutes.
CARRIED
BUSINESS 3.0 Business Pending from the Minutes
ARISING No Business Pending
62 2021.05.25 Council Meeting Package Adopted
Kneehill Regional Family and Community Support Services
March 09, 2021 Meeting Minutes
2
DIRECTOR’S 4.1 Director’s Report
REPORT FCSS
Written report attached.
FAMILY WELLNESS PROGRAM
Written report attached
SENIORS OUTREACH
Written report attached
10/21 Mr. Clow moved to receive the Director’s report.
CARRIED
FINANCIAL 5.0 Financial Reports
REPORTS The Board reviewed the financial reports.
11/21 Mr. Bates moved acceptance of the Year to Date financial
reports.
CARRIED
12/21 Mr. Clow moved to transfer the remaining municipal partner
surplus to FCSS reserves.
CARRIED
13/21 Mr. Leo moved that $1825.93 be transferred to KRFCSS
deferred.
CARRIED
14/21 Mrs. Ens moved that $5125.00 be transferred to KRFCSS
reserves.
CARRIED
15/21 Mrs. Lumley moved acceptance of the 2020 Year End KRFCSS
financials.
CARRIED
16/21 Mrs. Lumley moved that $30,000.00 GHSD funding be
transferred to FWW deferred, and $7000.00 GHSD funding be
transferred to reserves.
CARRIED
17/21 Mr. Bates moved to return the remaining surplus for FWW to
KRFCSS.
CARRIED
63 2021.05.25 Council Meeting Package Adopted
Kneehill Regional Family and Community Support Services
March 09, 2021 Meeting Minutes
3
18/21 Mrs. Ens moved acceptance of the 2020 Year End FWW
financials.
CARRIED
19/21 Mr. Clow moved that the $2970.00 Kneehill Family and
Marriage Counselling surplus be returned to KRFCSS
CARRIED
20/21 Mrs. Lumley moved acceptance of the 2020 Year End Kneehill
Family and Marriage Counselling financials.
CARRIED
NEW BUSINESS 6.0 New Business
No new business
NEXT MEETING 7.0 Next Meeting
The next meeting has been scheduled for Tuesday, May 11, 2021 at the
Kneehill Regional FCSS office in Three Hills, Alberta, commencing at
7:00 p.m.
ADJOURNMENT 8.0 Adjournment
The meeting adjourned at 7:48 p.m.
Kenneth King, Chairperson
Angie Stewart, Recording Secretary
64 2021.05.25 Council Meeting Package Adopted
Kneehill Regional Family and Community Support Services
January 12, 2021 Meeting Minutes
1
A Regular Meeting of the Kneehill Regional Family and Community Support
Services (FCSS) board was hosted out of the Kneehill Regional FCSS Office in
Three Hills, Alberta on January 12, 2021 via video conference, commencing at
7:00 p.m.
PRESENT:
Kenneth King Kneehill County Councilor Representative and
Chairperson
Cheryl Lumley Town of Trochu Councilor Representative and Vice
Chairperson
Sonia Ens Village of Linden Councilor Representative
Dan Clow Village of Carbon Councilor Representative
Harold Leo Town of Three Hills Councilor Representative
Shelley Jackson Berry Kneehill Regional FCSS Director
Angie Stewart Recording Secretary
ABSENT:
Jason Bates Village of Acme Councilor Representative
Board Package (attached and forming part of the minutes)
BOARD PACKAGE The following documentation has been distributed to the Board:
Agenda
November 24, 2020 organization meeting minutes
November 24, 2020 regular meeting minutes
Kneehill Regional FCSS Director’s Report
2020 Family Violence Prevention Month Final Report
Seniors Outreach Letter
KRFCSS 2020 financials
FWW 2020 financials
KKRFCSS Policy Updates
2021 Service Capacity Review
CALL TO ORDER Mr. King called the meeting to order at 7:00 p.m.
AGENDA 1.0 Adoption of Agenda
01/21 Mrs. Ens moved approval of the agenda as presented.
CARRIED
MINUTES 2.0 Approval of Minutes
02/21 Mrs. Lumley moved approval of the November 24, 2020 organizational
meeting minutes.
CARRIED
03/21 Mrs. Lumley moved approval of the November 24, 2020 regular
meeting minutes.
CARRIED
65 2021.05.25 Council Meeting Package Adopted
Kneehill Regional Family and Community Support Services
January 12, 2021 Meeting Minutes
2
BUSINESS 3.0 Business Pending from the Minutes
ARISING No business pending.
DIRECTOR’S 4.1 Director’s Report
REPORT FCSS
Written report attached.
FAMILY WELLNESS PROGRAM
Written report attached
SENIORS OUTREACH
Written report attached
Letter from Seniors Outreach Chair attached.
04/21 Mr. Clow moved to receive the Director’s report.
CARRIED
FIN REPORTS 5.0 Financial Reports
The Board reviewed the financial reports.
05/21 Mr. Leo moved acceptance of the financial reports.
CARRIED
NEW BUSINESS 6.0 New Business
6.1 Human Resources Policy Updates
06/21 Mrs. Ens moved approval of the KRFCSS policy changes as presented.
CARRIED
6.2 Kneehill Regional FCSS Service Capacity Review
07/21 Mr. Clow accepted the service capacity review as information
CARRIED
NEXT MEETING 7.0 Next Meeting
The next meeting has been scheduled for Tuesday, March 9, 2021 at the Kneehill
Regional FCSS office in Three Hills, Alberta, commencing at 7:00 p.m.
ADJOURNMENT 9.0 Adjournment
The meeting adjourned at 7:33 p.m.
Kenneth King, Chairperson
Angie Stewart, Recording Secretary
66 2021.05.25 Council Meeting Package Adopted
1
AQUA 7 REGIONAL WATER COMMISSION
MINUTES OF THE APRIL 27, 2021, REGULAR MEETING OF THE BOARD OF
AQUA 7 REGIONAL WATER COMMISSION HELD ONLINE VIA GOTO
MEETING
PRESENT
BEISEKER DIRECTOR AL HENUSET
PRESENT LINDEN DIRECTOR DARWYN MOON
KNEEHILL COUNTY DIRECTOR JERRY WITTSTOCK
ROCKY VIEW CNTY DIRECTOR GREG BOEHLKE
ACME DIRECTOR BRUCE MCLEOD
IRRICANA DIRECTOR JIM BRYSON
CARBON DIRECTOR RENEE O’BRIEN
ADMINISTRATION PRESENT
MANAGER MIKE HAUGEN
SECRETARY/TREASURER DEANNA KEIVER
1.0 ORDER Chairman, Jerry Wittstock, called the meeting to order at 6:03 p.m.
2.0 AGENDA Adoption of Agenda
01/21 Bruce McLeod moved the agenda be adopted as presented.
CARRIED
3.0 DEC 17/20 Adoption of December 17, 2020 Regular Meeting Minutes
REG MTG MIN
02/21 Darwyn Moon moved that the minutes of the December 17, 2020, Regular Meeting
be adopted as presented.
CARRIED
4.0 AUDITORS Presentation – RSM Canada, 2020 Financial Statements
Leon Pfeiffer and Rae-Lee Doll from RSM Canada presented the 2020 Financial
Statements to the Commission.
03/21 Al Henuset moved to approve the 2020 Financial Statements as presented.
CARRIED
Leon Pfeiffer and Rae-Lee Doll left the GoTo Meeting at 6:26 p.m.
5.0 FINANCIALS Financials
a) March Bank Reconciliation
b) Expense Table
c) Revenue Table
d) Payment Register (chq#3419 to #3464; Ref#1137270650 –
December 9, 2020 to Ref#1176340292 – April 9, 2021)
67 2021.05.25 Council Meeting Package Adopted
A7RWC Board Meeting
April 27, 2021
2
04/21 Renee O’Brien moved the Financial Reports be accepted as information.
CARRIED
6.THM LEVELS THM Levels
Mike Haugen reported THM levels continue to be high throughout the waterline. At
this point in time, operators are looking into whether this is something which could
be fixed at the Kirkpatrick Reservoir, or whether equipment would be required to be
installed at each municipality. If it is something which may be able to be fixed at
each municipality’s reservoir/pumphouse site, there is a question as to who would
bear the cost of this. The total cost could be up to $200,000 to $300,000.
05/21 Bruce McLeod moved to direct administration to present back to the Commission
proposals for lowering the THM levels within the Aqua 7 waterline at the June
meeting.
CARRIED
7.0 REPORTS Reports
a) Chairman Update – No information to report.
b) Manager Update – Mike Haugen reported the following:
i) Upgrades are currently being completed on the Kirkpatrick Reservoir.
About $200,000 was budgeted for this upgrade, and at this point it looks
like it will be under half the amount.
06/21 Greg Boehlke moved to accept the Manager’s Update as information.
CARRIED
8.0 NEXT MTG The next Regular Meeting will be on Thursday, June 24, 2021, unless called by the
Chair for an earlier date.
9.0 ADJOURN Chairman Jerry Wittstock adjourned the meeting at 6:56 p.m.
________________________________
Chairman
________________________________
Secretary/Treasurer
68 2021.05.25 Council Meeting Package Adopted
Committee of the Whole Minutes
1600- 2ND Street NE
Three Hills, AB T0M 2A0 April 20, 2021 8:30 a.m.
COUNCIL PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor (Video Conference)
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Glen Keiver, Councillor (Absent)
Division No. 5 Jim Hugo, Councillor (Video Conference)
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ADMINISTRATION PRESENT:
Chief Administrative Officer Mike Haugen
Director of Community Services Laurie Watt
Manager of ASB & Parks Shelby Sherlock
Economic Development Officer Jacqueline Buchanan
Manager of Planning & Development Barb Hazelton
Communications Officer Christine Anderson
Recording Secretary Mary Lou Willis
HORSESHOE CANYON FOCUS GROUP ATTENDEES (VIA VIDEO CONFERENCE):
Kim Pliva Dennis Dey
Cathy Price Devan Dekeyser
Sharlene Wolbeck Minke Cathy Prohl
François Therrian
CALL TO ORDER
Reeve Wittstock called the meeting to order at 8:30 a.m.
1.0 AGENDA
Addition to Agenda:
10.0 Closed Session (FOIP- Section 16)
CW055 Councillor King moved approval of the agenda as amended
CARRIED
2.0 APPROVAL OF THE JANUARY 19, 2021 COW MEETING MINUTES
CW056 Councillor King moved approval of the January 19, 2021 Committee of the Whole minutes
as presented.
CARRIED
69 2021.05.25 Council Meeting Package Adopted
April 20, 2021 Committee of the Whole Meeting P a g e | 2
3.0 HORSESHOE CANYON FOCUS GROUP REPORT
Horseshoe Canyon Focus Group presented recommendations regarding the development
of Horseshoe Canyon.
Chairperson Wittstock called a five minute break at 9:18 am. Meeting reconvened at 9:23
am.
CW057 Councillor King moved that the Committee of the Whole recommends to Council the
approval of the Horseshoe Canyon Focus Group Report and Presentation.
CARRIED
4.0 INVESTMENT READINESS ASSESSMENT
Jacqueline Buchanan presented information on the methodology used in the Investment
Readiness Review and resulting consideratons.
CW058 Deputy Reeve McGhee moved that the Committee of the Whole recommends to Council
to accept for information the Investment Readiness Assessment Report.
CARRIED
5.0 2021 ROUND ONE- COMMUNITY GRANTS
Mike Haugen presented information on the eligible applicants for the first round of
community grants.
CW059 Deputy Reeve McGhee moved that the Committee of the Whole recommend to Council to
approve the following Round One Community Grants to Non-Profit Organizations funding
to the following organizations:
• Parkview Lodge of Carbon- $6,000.00
CARRIED
CW060
Deputy Reeve McGhee moved that the Committee of the Whole recommend that Council
confirm ownership of the Acme Golf Course prior to consideration of providing a
community grant.
CARRIED
6.0 KNEEHILL COUNTY SCHOLARSHIP POLICY REVIEW
Mike Haugen presented information on the Kneehill County Scholarship Policy and
inquired if Council desired any amendments.
CW061 Deputy Reeve McGhee moved that the Committee of the Whole recommends to Council
to make the changes to the Policy 15-5 as discussed.
CARRIED
Chairperson Wittstock recessed the meeting at 10:22 am. Meeting reconvened at 10:39
am with all previously mentioned Councillors.
70 2021.05.25 Council Meeting Package Adopted
April 20, 2021 Committee of the Whole Meeting P a g e | 3
7.0 CITIZEN SURVEY
Christine Anderson presented information regarding the Citizen Satisfaction Survey.
CW062 Councillor King moved that the Committee of the Whole recommends to Council to
receive the Citizen Survey Report for information.
CARRIED UNANIMOUSLY
8.0 COUNCIL ORIENTATION
Mike Haugen presented information regarding Council orientation and welcomed
feedback for improvements.
CW063 Councillor King moved that the Committee of the Whole recommends to Council to
receive the Council Orientation Report for information.
CARRIED UNANIMOUSLY
9.0 PROVINCIAL POLICING DISCUSSION
Mike Haugen provided information regarding the Provincial Police Force proposal.
CW064 Councillor King moved that the Committee of the Whole recommends to Council to
accept the Provincial Policing discussion as information.
CARRIED UNANIMOUSLY
10.0 CLOSED SESSION
CW065 Councillor Christie moved that Council convene in closed session to discuss Third Party
Business Interest pursuant to Section 16(b) of the Freedom of Information and Protection
of Privacy Act, at 11:53 am.
CARRIED
The following people were in attendance of the closed session to provide a report and
advise Council:
Mike Haugen, CAO
Laurie Watt, Director of Community Services
Mary Lou Willis, Recording Secretary
CW066 Councillor King moved that Council return to open meeting at 11:58 pm.
CARRIED
11:58 pm - Meeting recessed to allow return of public.
11:58 pm - Meeting resumed.
ADJOURNMENT
The meeting adjourned at 11:59 pm.
71 2021.05.25 Council Meeting Package Adopted
DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION
REGULAR MEETING
APRIL 15, 2021 1:30 pm
VIA TEAMS VIDEOCONFERENCE
PRESENT: B. ARMSTRONG, CHAIR WHEATLAND COUNTY
D. DROHOMERSKI, SECRETARY-TREASURER TOWN OF DRUMHELLER
T. FRANK, MEMBER AT LARGE VILLAGE OF HUSSAR
D. PENNER, MEMBER AT LARGE KNEEHILL COUNTY
B. PEEVER VILLAGE OF CARBON
D. SISLEY VILLAGE OF DELIA
T. ZARISKI TOWN OF DRUMHELLER
J. BATES VILLAGE OF ACME
W. WISE VILLAGE OF BEISEKER
D. MOON VILLAGE OF LINDEN
A. PLACHNER VILLAGE OF MORRIN
B. GOODFELLOW VILLAGE OF ROCKYFORD
E. MACDONALD VILLAGE OF ROCKYFORD
B. DUFFALA VILLAGE OF STANDARD
J. WATTS STARLAND COUNTY
B. MUNRO TOWN OF TROCHU
T. NYGAARD EXEC. DIRECTOR OPERATIONS
L. VANT RECORDING SECRETARY
ABSENT: S. HAYES VILLAGE OF MUNSON
1.0 CALL TO ORDER
Chair B. Armstrong called the meeting to order at 1:32 pm.
2.0 AGENDA APPROVAL
MOTION: B. Armstrong moved to approve the Agenda as presented. Carried.
3.0 MINUTES
3.1 Regular Meeting of February 25, 2021
MOTION: D. Drohomerski moved to approve the minutes of the Regular Meeting of February
25, 2021 as presented. Carried.
4.0 DISCUSSION ARISING FROM THE MINUTES
4.1 None.
5.0 UNFINISHED BUSINESS
5.1 Household Hazardous Waste Program
T. Nygaard provided an update on the Household Hazardous Waste program and explained
how the disposal costs for this program will be the responsibility of the municipalities. The
Alberta Government has ceased funding the disposal costs for the HHW Program and the
Swan Hills treatment facility will no longer accept any HHW from Municipalities after May 31,
2021. The Alberta Government has plans to include the management of HHW in their new
EPR Program which is intended to be in operation within the next 2 -3 years. T. Nygaard
presented letters that she had prepared to send to Alberta Environment & Parks and Alberta
Infrastructure. She encouraged the members to discuss this with their Councils and to
participate in the letter writing campaign. Discussion took place on this matter.
MOTION: T. Frank moved that T. Nygaard submit the letters of concern on the Household
Hazardous Waste Program to the Minister of Infrastructure and the Minister of Environment
and Parks as presented. Carried.
72 2021.05.25 Council Meeting Package Adopted
DDSWMA Regular Meeting
April 15, 2021
Page 2.
Friendly amendment: The letter shall be sent to all the member Administrators within the
DDSWMA region. Carried.
T. Nygaard inquired if the members had any objections to continuing with the HHW program
moving forward. Discussion took place on this matter. Currently, there are no objections from
the members for the continuation of the Household Hazardous Waste program.
5.2 Transtor Capital Replacement Update
T. Nygaard provided a Transtor Capital Replacement update explaining that Haul All had
supplied a notice of increase to steel prices that will have an impact on the purchase price for
replacing Transtors in 2021. She advised that the Executive had met on March 30, 2021 and
determined that four (4) Transtor bins would be purchased to avoid the increase in price. T.
Nygaard provided a purchase order for the four bins to Haul All. The Transtor bins would be
located at Craigmyle, Linden, Michichi and Hussar once completed. T. Nygaard further
advised that she would be working with Bill Wulff Accounting to generate a Capital Financing
Strategy as directed at the previous meeting, which will be presented at the July 17, 2021
meeting for the board’s review. Discussion took place on this matter.
• J. Watts joined the meeting at 1:55 pm
MOTION: D. Penner moved to conduct an inspection of the four (4) Transtor bins, identified
as marginal in the former Haul All Inspection Report, to determine the condition of each. T.
Nygaard to provide the inspection information at the June 17, 2021 meeting. Carried.
Friendly amendment: A third party will conduct the inspections. Carried.
6.0 NEW BUSINESS
6.1 2020 Year End Financial Statement
T. Nygaard presented the unaudited 2020 Year End Financial Statement and highlighted the
following:
Total 2020 Landfill Revenues - 168.8% of the budgeted amount.
Total 2020 Recycling Revenues - 141.1 % of the budgeted amount.
Total 2020 Administration Expenses - 1,093.8% of budgeted amount
Total 2020 Landfill Expenses -121.3% of the budgeted amount
Total 2020 Recycling Expenses - 143.3% of budgeted amount
Total 2020 Scale House Expenses - 110.9% of budgeted amount
Total 2020 Transportation Expenses - 258.7% of budgeted amount
MOTION: D. Drohomerski moved to accept the unaudited 2020 Year End Financial
Statement as presented. Carried.
6.2 2021 Financial Statement
T. Nygaard presented an overview of the 2021 Financial Statement, explaining that all
revenues and expenses are in line with the 2021 budget.
MOTION: D. Moon moved to accept the 2021 Financial Statement as presented. Carried.
73 2021.05.25 Council Meeting Package Adopted
DDSWMA Regular Meeting
April 15, 2021
Page 3.
6.3 2021 Capital Budget
T. Nygaard requested the following 2021 Landfill & Recycling Capital Budget items be
approved.
Landfill:
Xerox Photocopier
Transfer of 10,000 m3 of soil from the interim area
Recycling Department:
Repair E-waste Recycling Tent
1 -Recycle Trailer (Weld, Sandblast & Paint)
10 – 6 yd Recycle bins (Sandblast & Paint)
Security Camera at 7-11 depot
T. Nygaard further requested ratification for the purchase of 19 Acceptable Materials signs for
the Transfer Stations within the region.
MOTION: B. Munro moved to accept the purchase price for the 19 Acceptable Materials
signs as presented. Carried.
MOTION: D. Drohomerski moved to approve the 2021 Capital Budget as presented. Carried.
7.0 INFORMATIONAL ITEMS
7.1 Alberta Environment Amended Approval
T. Nygaard advised that there were no public concerns regarding the change of slope design
that was advertised in the Drumheller Mail and that Alberta Environment had approved the
amended approval for the Landfill.
7.2 February & March 2021 Monies & Tonnage Report
T. Nygaard presented an overview of the February & March 2021 Monies & Tonnage Report.
7.3 Landfill Monies and Tonnage Report January 2021
T. Nygaard presented the January 2021 Landfill Monies and Tonnage Report.
7.4 February & March 2021 Recycling Volumes
T. Nygaard presented the February and March 2021 Recycling volumes.
7.5 Cardboard and Newsprint Volumes from Region 2021
T. Nygaard presented the Cardboard and Newsprint Volumes from the region for 2021.
7.6 Commodities Pricing for April 2021
T. Nygaard presented the Commodities pricing for April 2021.
7.7 SECOR Certification
T. Nygaard advised the board that the DDSWMA has successfully obtained its Small
Employer Certificate of Recognition (SECOR) certification.
74 2021.05.25 Council Meeting Package Adopted
DDSWMA Regular Meeting
April 15, 2021
Page 4.
7.8 Siksika Nation Agreement
T. Nygaard advised that Siksika Nation had signed the waste hauling agreement and they
are delivering waste on a regular basis.
7.9 Bill C-204 Prohibit the Final Disposal of Plastic Waste
T. Nygaard advised that her concern with this bill is that it may result in bans to transport
plastic recyclables to the US. Discussion took place on this matter.
MOTION: B. Duffala moved to accept Items 7.1 to 7.9 as information. Carried.
8.0 DATE FOR NEXT MEETING –
8.1 Annual General Meeting: June 17, 2021 AT 1:30 PM
Via Teams Virtual Meeting
9.0 ADJOURNMENT
MOTION: B. Armstrong moved to adjourn the meeting at 2:51 pm. Carried.
__________________________ _____________________________
Chairman Executive Director of Operations
75 2021.05.25 Council Meeting Package Adopted
Kneehill Regional Partnership Meeting
May 19, 2021 – 6:00 pm
Elected Officials Present
Deputy Reeve Faye McGhee – Kneehill County, Chairperson
Mayor Bruce McLeod – Village of Acme (Attended by Video Conf)
Councillor Marilyn Sept – Town of Three Hills (Attended by Video Conf)
Councillor Cheryl Lumley- Town of Trochu (Attended by Video Conf)
Mayor Kelly Klassen – Village of Linden, Vice Chairperson (Attended by Video Conf)
Councillor Michelle Lomond – Village of Carbon (Attended by Video Conf)
Administration Present
Mike Haugen – CAO Kneehill County
Gary Sawatzky – CAO Village of Acme (Attended by Video Conf)
Lynda VanderWoerd – CAO Village of Linden (Attended by Video Conf)
Ryan Leuzinger – CAO Town of Three Hills (Attended by Video Conf)
Carl Peterson – CAO Town of Trochu (Attended by Video Conf)
Carolyn Van der Kuil – Recording Secretary
Absent:
Vanessa Vander Meer- CAO Village of Carbon
Others in Attendance
Jacqueline Buchanan, Kneehill County Economic Development Officer
Jerritt Cloney, Town of Three Hills Intern
Al Campbell, Town of Three Hills (Alternate)
MINUTES FROM MEETING
1.0 CALL TO ORDER
Faye McGhee, Kneehill Regional Partnership Chairperson, called the meeting
to order at 6:01p.m.
2.0 ADOPTION OF THE AGENDA
Kelly Klassen moved approval of the agenda, as presented.
CARRIED
3.0 APPROVAL OF MINUTES
Michelle Lomond moved approval of the March 31, 2021 Kneehill Regional
Partnership Meeting minutes, as presented.
CARRIED
76 2021.05.25 Council Meeting Package Adopted
4.0 MEETING BUSINESS AND PROJECT UPDATES
4.1 Regional Tourism Development Project
Marilyn Sept moved that the Kneehill Regional Partnership accept the Regional
Tourism Initiative update for information, as presented.
CARRIED
Jacqueline Buchanan left the meeting at 6:32 p.m.
4.2 AUMA Energy Management Project Aggregation
Cheryl Lumley moved that the Kneehill Regional Partnership accept the update
on the Energy Aggregation Project for information, as presented.
CARRIED
4.3 Business Customer Service Training
Michelle Lomond moved that the Kneehill Regional Partnership cancel the
Customer Service Training Initiative Project.
CARRIED
4.4 Doctor Recruitment and Retention Task Force
Cheryl Lumley moved that the Kneehill Regional Partnership direct
Administration to prepare a first draft of a new Terms of Reference for the
Doctor Recruitment and Retention Task Force based on the following
principles:
• Shouldn’t just be focused on doctors but other health care professionals
• Committee shall not focus on work that is parallel with AHS
• Welcome wagon for medical professionals
• Recruitment for home grown doctors
• Bonus (parking lot for now)
• No funding will be provided to independent private businesses
• Members should consist of elected municipal members but other
members could be invited to attend as consultants as needed.
• A doctor could be part of the committee but in a non-voting capacity
• County provide administrative support
• County provide financial management support
• Exit process outlined in Terms of Reference
• A budget needs to be submitted to the municipalities each year for
resolution for funding on a per cap basis.
CARRIED
4.5 Training Plan Update
Bruce McLeod moved that the Kneehill Regional Partnership accept the
Training Plan Update for information, as presented.
CARRIED
5.0 ROUND TABLE
Acme Village of Acme’s new administrative building will be opening on June 15,
2021. The Acme Hall now has internet. If you are looking to host an
event that requires a large space and internet capabilities this would be a
great place to rent.
77 2021.05.25 Council Meeting Package Adopted
Linden June 5th would have been the date for Linden’s sports day but due to
COVID there will be no parade or usual events planned. However, there
will be fireworks in the evening.
Carbon New Community Garden has been planted and a new playground is being
built in June. The East Campground has received some Wi-Fi, water, and
sewer upgrades and all the campgrounds in Carbon are booked for the
May long weekend.
Three Hills
Water Treatment Plant is fully operational now. A grand opening is being
planned for the near future.
Trochu
Doing some prep work for AB Street for some paving. A new grocery
store should be opening on Sunday. Dance studio is now completed and
will have to work with AHS restrictions before opening. The town has
released a new YouTube “Why Trochu” video. The Trochu pool is
opening this weekend but with restrictions. Canada Day events are being
looked at, but it is hard to plan with the AHS regulations. The Trochu
Arboretum is now open.
Kneehill Horseshoe Canyon Taskforce provided Council an update. Started the
Horseshoe Canyon parking fee. Keivers Lake and Braconnier are now
open and bookings can be made online. Economic Development Officer
busy promoting businesses in our region.
6.0 FOLLOW UP ACTION LIST
The group reviewed the outstanding item(s) on the Action Item list.
7.0 NEXT MEETING
The next meeting will be held on Wednesday August 18th, 2021, hosted by the
Village of Acme.
7.0 ADJOURNMENT
The Chairperson adjourned the meeting at 8:22 p.m.
_______________________
Chairperson – Faye McGhee
_______________________
Partnership Coordinator
Kneehill County CAO – Mike Haugen
78 2021.05.25 Council Meeting Package Adopted
REQUEST FOR DECISION
AGENDA ITEM #
11.0
Page 1 of 1
Version: 2020-01
Subject: Council Follow-up Action List
Meeting Date: Tuesday, May 25, 2021
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council receive for information the Council Follow-up Action List as presented.
Background/
Proposal
To request Council’s acceptance of the Council Follow-Up Action List.
Discussion/
Options/
Benefits/
Disadvantages:
Please find attached the Council Follow-Up Action List. The Council Follow-up
Action list is a list of items from Council meetings that require follow-up. This
document is regularly updated after each Council meeting.
Financial
Implications:
N/A
Council Options:
1. Receive the report regarding the Council Follow-up Action List for information.
2. Council provide further direction or required changes/amendments.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
May 25, 2021 Council Follow-Up Action List
Follow-up
Actions:
Update Action List and provide updated Council Follow-Up Action List at the next
Council meeting.
CAO Approval:
Mike Haugen, Chief Administrative Officer
79 2021.05.25 Council Meeting Package Adopted
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
14-Jan-20 27/20
Deputy Reeve McGhee moved that Council authorize the
funds realized from the sale of surplus equipment located on
the property located at SE 15-28-22 W4M be transferred to
the Building Reserve.Laurie Watt
Project completion by the
end of Summer 2021.
24-Mar-20 169/2020
Deputy Reeve McGhee moved that Council direct
administration to bring back the Procedural Bylaw for revision
immediately following the conclusion of the COVID-19 event.Carolyn Van der Kuil
On hold until COVID-19 is
over
21-Jul-20 302/2020
Councillor Christie moved that Council move first reading of
Bylaw 1823 to pursue the road closure and consolidation of a
portion of Township Road 28-4, which is an undeveloped road
allowance adjacent to the south end of Horseshoe Canyon
(more specifically the SW-27-28-21-W4), and road plan 834 LK
into descriptive plan 091 0342, Block 1, Lot 2.Complete Barb Hazelton
Will be coming back to
Council for 2nd and 3rd
reading at the May 11th
meeting.
09-Feb-21 53/21
Councillor King moved that Kneehill County commit to
proceed with the appropriate legislative steps prescribed in
the MGA of Alberta that will allow for the implementation of
the bylaw(s) required to be able to provide financial backing,
in the form of Security, to the Town of Trochu for the
borrowing of up to $20 Million, for a period of time not to
exceed four (4) years.
The understanding is that the provided Security, if
appropriate bylaws are passed, will support the Town of
Trochu in obtaining interim (bridge) project financing during
the construction of the Trochu Senior’s Supportive Living
Facility. Mike Haugen
Bylaw has been approved.
Draft agreement currently
being reviewed by Trochu
Housing Corporation.
23-Feb-21 109/21
Councillor Penner moved that Council continue the Capital
Newspaper Delivery Program for 2021, and that staff be
directed to develop a pay for service program to begin in 2022
offered to ratepayers who do not get the Three Hills Capital in
the mail. Christine Anderson In Progress
09-Mar-21 123/21
Deputy Reeve McGhee moved that administration submit an
application under the Provincial Education Requisition Credit
(PERC) for the uncollectable Education Requisition and the
uncollectable Designated Industrial Property Requisition on
these Oil & Gas Properties.Marika Von Mirbach
In Progress; the
application intake for this
grant is not until January
2022.
23-Mar-21 139/21
Councillor Penner moved that Council direct administration to
cancel the current agreement with R&D Pilot Truck Ltd for the
hauling of gravel to the Hiller Stockpile and enter into an
agreement to sell the remainder of gravel located at the Delia
pit at a cost recovery.Brad Buchert In Progress
13-Apr-21 166/21
Councillor King moved that Council direct Administration to
initiate a conversation with RMA and FCM to lobby for more
access to information relevant to cannabis production within
municipalities.Mike Haugen In Progress
27-Apr-21 181/21
Deputy Reeve McGhee moved that Council approve 50% cost
sharing with owner/developer Ryan Furst in the amount of
$6,500 for the development of the undeveloped road
allowance on Range Road 22-4 to access a sub-divided parcel
situated out of NW-16-28-22-W4, with funds coming from the
operating budget.Complete Brad Buchert
27-Apr-21 184/21
Councillor Keiver moved that Council direct administration to
explore other water delivery options for the Three Hills East
residents.John McKiernan In Progress
Council Action Items
80 2021.05.25 Council Meeting Package Adopted
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
27-Apr-21 185/21
Councillor King moved that Council direct administration to
continue the exploration of assuming ownership and
operation of the Orkney Water Co-op under the supported
guidance of Council to restrict flow at all connections.John McKiernan In Progress
27-Apr-21 209-
211/21
First and second reading were given to Bylaw 1834 that, being
a bylaw for the 2021 Tax Rates.Complete Bill McKennan See motion 226/21
11-May-21 220/221/2
1
Council provided second and third reading to Bylaw 1823 to
pursue the road closure and consolidation of a portion of
Township Road 28-4, which is an undeveloped road allowance
adjacent to the south end of Horseshoe Canyon (more
specifically the SW-27-28-21-W4), and road plan 834 LK into
descriptive plan 091 0342, Block 1, Lot 2.Complete
11-May-21 222/21
Councillor Penner moved to cancel the Municipal Planning
Commission Meeting, scheduled for May 27, 2021.Complete
11-May-21 223/21
Councillor King moved that Council table the proposed Animal
Control Bylaw and direct administration to make changes to
proposed bylaw and bring back to a future Council meeting. Deb Grosfield In progress
11-May-21 224/21
Reeve Wittstock moved that the following administrative staff
are authorized to conduct the affairs of Kneehill County with
the Canada Revenue Agency on behalf of Kneehill County
Council; Mike Haugen, CAO, Bill McKennan, Director of
Corporate Services and Marika von Mirbach, Financial
Planning Coordinator.Complete
11-May-21 225/21
Councillor King moved that Council approve the Disposition of
Surplus Lands Policy #16-16, as presented Complete
11-May-21 226/21
Councillor Penner moved that Council give third and final
reading to Bylaw #1834, that being a bylaw for the 2021 tax
rates.Complete
11-May-21 227/21
Councillor Penner moved that Council authorizes the
Returning Officer to divide the local jurisdiction into voting
subdivisions and may alter the boundaries, but may not alter
them between the time of the giving of notice of an election
and the election day. In the event that the Returning Officer
does not divide the local jurisdiction into alternative voting
subdivisions, each municipal division shall be considered an
individual voting subdivision.Complete
11-May-21 228/21
Councillor King moved that Council allow for Special Ballot to
electors who meet the requirements under the Local
Authorities Election Act. An application for Special Ballot may
be made to the Returning Officer in writing by telephone, in
person, or by email. Applications for Special Ballots shall be
submitted between August 3, 2021 and 4:00 p.m. on Friday,
October 15, 2021. Completed Special Ballots shall be received
by the Returning Officer no later than 4:00 p.m. on Election
Day. The procedures to be followed for voting by Special
Ballot are those procedures set out in the Local Authorities
Election Act. Complete
11-May-21 229/21 Reeve Wittstock moved that Council approve Policy #15-5,
Scholarship Policy as presented.Complete
81 2021.05.25 Council Meeting Package Adopted
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
11-May-21 230/21
Councillor Christie moved that Council direct administration to
come back to a future Council meeting and present options
for agricultural exemptions for Road Bans.Brad Buchert In Progress
82 2021.05.25 Council Meeting Package Adopted
AMENDMENT SUMMARY
Council Meeting Date: May 25, 2021
Purpose:
The purpose of the Amendment Summary is to explain the differences from the original package that
was presented at the Council meeting compared to the amended version.
Agenda:
No additions were made to the agenda
Package:
No additions were made to the package
83 2021.05.25 Council Meeting Package Adopted