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Home My WebLink About2021.04.27 Council Minute Signed['Xneeh. cou� 1600-2nd Street Three Hills, A TOM 2A0 CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of April 13, 2021 3.0 Appointments 3.1 Delegation- BDO Canada LLP, Alan Litster and Mitchell Kennedy @ 8:35 a.m.- 2020 Financial Statements 4.0 Transportation 4.1 Municipal Energy Champions Program 4.2 Gravel Crushing Report 4.3 Cost Sharing for The Development of Undeveloped Road Allowance Range Road Rd 22-4 5.0 Community Services 5.1 Planning No Report 5.2 WatorfWastewater1Environment &2.1 Resident Engagement Results — Three Hills East Water 5.2.2 Orkney Water Co-op 5.2.3 Policy 14-1, Compensation for Crop and Land Damages 5.3 Agricultural Service Board & Parks No Report 5A Protective Services No Report 6.0 Corporate Services 6.1 2020 Audited Financial Statements 6.2 Quarterly Financial Report 6.3 Local Improvement Amendments 6.4 Water Service Area Special Tax Bylaw #1835 6.5 2021 Trochu Recreation Area Special Tax Bylaw #1836 6.6 2021 Tax Bylaw #1834 6.7 Policy #3-16, Organizational Chart 7.0 Business Arising from Previous Minutes No Report 8.0 New Business 8.1 Community Grants to Non -Profit Organizations Policy #15-3, Round One 8.2 Road Ban Exemption Request 9.0 ❑isposition of delegation & Public Hearing Business No Report 10.0 Council and Committee Reports 10.1 Community FUtUres Wildrose 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 13.0 Motions from Closed Session MINUTES OF THE APRIL 27, 2021 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PREWNT_ Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor (Video Conf) Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor (Video Conf) Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ALSO PRESENT: Chief Administrative Officer Director Community Services Director Corporate Services Director of Transportation Environmental Services Manager Recording Secretary Facilities Maintenance Technician Mike Haugen Laurie Watt Bill McKennan Brad Buchert John McKiernan Carolyn Van der Kuil Jason Fehr CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda No additions/deletions were made to the agenda. ADOPTION OF 1.2 Adoption of Agenda AGENDA 177/21 Councillor Christie moved approval of the agenda as presented. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of April 13, 2021 178/21 Councillor King moved approval of the April 13, 2021 Council Meeting minutes as presented. CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF APRIL 27, 2021 APPOINTMENTS 3.0 Appointments 3.1 BDO Canada LLP Alan Litster and Mitch Kennedy reviewed with Council the Draft 2020 Audited Financial Statements. TRANSPORTATION 4.0 Transportation 4.1 Municipal Enemy Champions Program 179/21 Councillor King moved that Council accept the Municipal Energy Champions Program participation report as information. CARRIED UNANIMOUSLY 4.2 Gravel Crushigg i2enort 180/21 Deputy Reeve McGhee moved that Council receives for information the transportation report regarding gravel crushing operations. CARRIED UNANIMOUSLY 4.3 Cost Sharing for the Develonment of Undeveloped Road Allowance Range Road 22-4 181/21 Deputy Reeve McGhee moved that Council approve 50% cost sharing with owner/developer Ryan Furst in the amount of $6,500 for the development of the undeveloped road allowance on Range Road 22-4 to access a sub -divided parcel situated out of NW-16-28-22-W4, with funds coming from the operating budget. CARRIED UNANIMOUSLY The Chair called for a recess at 9:25 a.m. and called the meeting back to order at 9:51 a.m. with all previously mentioned members present. COMMUNITY 5.0 Community Services SERVICES WATER 5.2 Water/Wastewater/Environment 5.2.1 Resident Engagement Results- Three Hills East Water 182/21 Councillor King moved that Council convene in Closed Session to discuss the 2021 Water Survey Results pursuant to section 17 of the Freedom of Information and Protection of Privacy Act, at 10:17 a.m. CARRIED The following people were in attendance of the Closed Session to provide a report and advise Council: Mike Haugen, CAO Laurie Watt, Director of Municipal Services Bill McKennan, Director of Corporate Services John McKiernan, Manager of Environmental Services Brad Buchert, Director of Transportation Carolyn Van der Kuil, Recording Secretary 2 Initials COUNCIL MINUTES OF APRIL 27, 2021 183/21 Councillor King moved that Council return to open meeting at 10:34 a.m. CARRIED UNANIMOUSLY 10:34 a.m. — meeting recessed to allow return of public. 10:34 a.m. - meeting resumed. WATER 5.2 Water/Wastewater/Environment Cont'd 5.2.1 Resident Engagement Results- Three Hills East Water Cont'd 184/21 Councillor Keiver moved that Council direct administration to explore other water delivery options for the Three Hills East residents. CARRIED UNANIMOUSLY 5.2.2 Orkney Water Co -on Deputy Reeve McGhee recused herself from the Orkney Water Co-op conversation due to pecuniary interest and left the meeting at 11:00 a.m. 185/21 Councillor King moved that Council direct administration to continue the exploration of assuming ownership and operation of the Orkney - Water Co-op under the supported guidance of Council to restrict flow at all connections. CARRIED UNANIMOUSLY Deputy Reeve McGhee returned to the meeting at 11:32 a.m. 5.2.3 Policy, 14-1, Compensation for Cron and Land Damages 186/21 Councillor Christie moved that Council rescind Policy 14-1, Compensation for Crop and Land Damages. Policy 13-8 shall become the guiding policy in place. CARRIED UNANIMOUSLY CORPORATE SERV 6.0 Corporate Services 6.12020 Audited Financial Statements 187/21 Deputy Reeve McGhee moved that Council accept the 2020 Audited Financial Statements as presented. CARRIED 6.2!Quarterly Financial Reiparting 188/21 Councillor King moved that Council receive the Quarterly Financial Reporting for the period ending March 31, 2021 for information. CARRIED UNANIMOUSLY #f Initials COUNCIL MINUTES OF APRIL 27, 2021 6.3 Local Improvement Amendments 189/21 Councillor Christie moved that Council give first reading to Bylaw 1837, that being a bylaw for the Grainger-Hesketh Water Service Area Project, replacing Schedule B of Bylaw 1696 due to subdivision activity. CARRIED UNANIMOUSLY 190/21 Councillor Keiver moved that second reading be given to Bylaw 1837. CARRIED UNANIMOUSLY 191/21 Councillor King moved that consideration to hold third reading be given to Bylaw 1837. CARRIED UNANIMOUSLY 192/21 Councillor King moved that third reading be given to Bylaw 1837. CARRIED UNANIMOUSLY 193/21 Deputy Reeve McGhee moved that Council give first reading to Bylaw 1838, that being a bylaw for the Sunnyslope Pressure Water Service Area Project, replacing Schedule B of Bylaw 1689 due to subdivision activity. CARRIED UNANIMOUSLY 194/21 Councillor Christie moved that second reading be given to Bylaw 1838. CARRIED UNANIMOUSLY 195/21 Councillor Penner moved that consideration to hold third reading be given to Bylaw 1838. CARRIED UNANIMOUSLY 196/21 Councillor King moved that third reading be given to Bylaw 1838. CARRIED UNANIMOUSLY 197/21 Deputy Reeve McGhee moved that Council give first reading to Bylaw 1839, that being a bylaw for the Selkirk Water Service Area Project, replacing Schedule B of Bylaw 1682 due to subdivision activity. CARRIED UNANIMOUSLY 198/21 Councillor Keiver moved that second reading be given to Bylaw 1839. CARRIED UNANIMOUSLY 199/21 Councillor Christie moved that consideration to hold third reading be given to Bylaw 1839. CARRIED UNANIMOUSLY 4 Initials COUNCIL MINUTES OF APRIL 27, 2021 200/21 Councillor King moved that third reading be given to Bylaw 1839. CARRIED UNANIMOUSLY 6.4 Water Service Area Special Tax Bylaw #1835 201/21 Councillor Christie moved that Council give first reading to Bylaw 1835, that being a bylaw for the 2021 Water Service Area Special Tax. CARRIED UNANIMOUSLY 202/21 Councillor King moved that second reading be given to Bylaw 1835. CARRIED UNANIMOUSLY 203/21 Deputy Reeve McGhee moved that consideration to hold third reading be given to Bylaw 1835. CARRIED UNANIMOUSLY 204/21 Councillor King moved that third reading be given to Bylaw 1835. CARRIED UNANIMOUSLY The Chair called for a recess at 12:05 p.m. and called the meeting back to order at 1:00 p.m. with all previously mentioned members present except Councillor Keiver. 6.5 Trochu Recreation Area Special Tax Bylaw #1836 205/21 Councillor King moved that Council give first reading to Bylaw 1836, that being a bylaw for the 2020 Trochu Recreation Area Special Tax. CARRIED 206/21 Councillor Christie moved that second reading be given to Bylaw 1836. CARRIED UNANIMOUSLY 207/21 Councillor King moved that consideration to hold third reading be given to Bylaw 1836. CARRIED UNANIMOUSLY 208/21 Deputy Reeve McGhee moved that third reading be given to Bylaw 1836. CARRIED UNANIMOUSLY 6.6 2021 Tax 13vIa►v #1834 209/21 Deputy Reeve McGhee moved that Council give first reading to Bylaw 1834 that, being a bylaw for the 2021 Tax Rates. CARRIED 210/21 Councillor Christie moved that second reading be given to Bylaw 1834. CARRIED 5 Initials COUNCIL MINUTES OF APRIL 27, 2021 211/21 Councillor King moved that consideration to hold third reading be given to Bylaw 1834. DID NOT RECEIVE UNANIMOUS CONSENT 6.7 Policy #3-16, Organizational Chart 212/21 Deputy Reeve McGhee moved that Council accept the attached Organizational Chart for information. CARRIED UNANIMOUSLY 213/21 Councillor Christie moved that Council rescind Policy #3-16. CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business 8.1 Community Grants to Non -Profit Organizations Policy #15-3, Round One 214/21 Deputy Reeve McGhee moved that Council approve the Round One Community Grants to Non -Profit Organizations funding to the following organizations: • Acme & District Golf Course - $2,500.00 • Parkview Lodge of Carbon- $6,000.00 CARRIED UNANIMOUSLY 8.2 Road Ban Exemption Request 215/21 Deputy Reeve McGhee moved that Council receive the road ban exemption request for information. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Community Futures Wildrose- Minutes were provided from the February 41h meeting. 216/21 Councillor Christie moved that Council receive the Council and Committee reports as presented. CARRIED COUNCIL ACT LIST 11.0 Council Follow-Un Action List 217/21 Councillor King moved that Council receive for information the Council Follow -Up Action List as presented. CARRIED UNANIMOUSLY ADJOURNMENT Adjournment The meeting adjourned at 1:44 p.m. 6 Initials COUNCIL MINUTES OF APRIL 27, 2021 Jerry Wittstock Reeve �11L Mike Haugen CAO HIV Initials