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Home My WebLink About2021.03.23 Adopted Council Package COUNCIL MEETING AGENDA 1600-2nd Street NE Three Hills, AB T0M 2A0 March 23, 2021 8:30 a.m. CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of March 9, 2021 3.0 Appointments 3.1 Public Hearing- Bylaw 1832- Redesignation, SW 35-33-26 W4 Plan 5899 GW from Hamlet General District to Agriculture District at 10:00 a.m. 4.0 Transportation 4.1 Gravel Update 5.0 Community Services 5.1 Planning 5.1.1 New Policy #5-19, Naming of County Roads 5.2 Water/Wastewater/Environment No Report 5.3 Agricultural Service Board & Parks No Report 5.4 Protective Services 5.4.1 Mutual Aid Agreements with Red Deer County and Mountain View County 6.0 Corporate Services 6.1 Policy #16-16, Sale of Properties 7.0 Business Arising from Previous Minutes No Report 1 2021.03.23 Adopted Council Meeting Package March 23, 2021 Council Meeting Agenda Page 2 of 2 8.0 New Business 8.1 Economic Development Web Tools and Programs Update 8.2 Royal Canadian Legion Military Service Recognition Book 8.3 Kneehill Regional Partnership – Training Partnerships 9.0 Disposition of Delegation & Public Hearing Business 9.1 Bylaw 1832- Redesignation, SW 35-33-26 W4 Plan 5899 GW from Hamlet General District to Agriculture District 10.0 Council and Committee Reports 10.1 Community Futures Wildrose 10.2 Kneehill Regional Family and Community Support Services 10.3 Trochu Housing Corporation 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 Personnel (FOIP, Section 17) 13.0 Motions from Closed Session 2 2021.03.23 Adopted Council Meeting Package 1 ________ Initials MINUTES OF THE MARCH 9, 2021 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ABSENT: Division No. 5 Jim Hugo, Councillor ALSO PRESENT: Acting CAO & Director Community Services Laurie Watt Director Corporate Services Bill McKennan Director of Transportation Brad Buchert Transportation Project Supervisor Mike Conkin Manager of Planning and Development Barb Hazelton Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under Council and Committee Reports 10.1 Drumheller Solid Waste 10.2 Community Futures ADOPTION OF AGENDA 1.2 Adoption of Agenda 118/21 Councillor Christie moved approval of the agenda as amended. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of February 23, 2021 119/21 Councillor King moved approval of the February 23, 2021 Council Meeting minutes as presented. CARRIED UNANIMOUSLY 3 2021.03.23 Adopted Council Meeting Package COUNCIL MINUTES OF MARCH 9, 2021 2 _________ Initials TRANSPORTATION 4.0 Transportation 4.1 2020 Road Program Overview 120/21 Councillor King moved that Council receive the 2020 Road Program Overview presentation for information. CARRIED UNANIMOUSLY CORPORATE SERV 6.0 Corporate Services 6.1 Bylaw 1833, Borrowing Guarantee 121/21 Councillor Christie moved that Bylaw 1833 receive first reading, that being a bylaw to authorize the guarantee of a loan by the Town of Trochu. CARRIED UNANIMOUSLY 6.2 Tax Cancellation- Industrial Accounts 122/21 Councillor King moved that the amount of $9,451.37 in property taxes be expensed and cancelled on rolls 32222331300 & 34231420400. CARRIED UNANIMOUSLY 123/21 Deputy Reeve McGhee moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on these Oil & Gas Properties. CARRIED UNANIMOUSLY 124/21 Councillor Penner moved that administration is also directed to void any 2021 penalties currently attached to these rolls. CARRIED UNANIMOUSLY The Chair called for a recess at 9:31 a.m. and called the meeting back to order at 9:53 a.m. with all previously mentioned members present. 6.3 2021 Public Auction Tax Sale Date 125/21 Councillor Christie moved that the 2021 Tax Sale Public Auction be held on Thursday, May 27, 2021 at 2pm in the County Administration Office. CARRIED UNANIMOUSLY 4 2021.03.23 Adopted Council Meeting Package COUNCIL MINUTES OF MARCH 9, 2021 3 _________ Initials BUSINESS ARISING 7.0 Business Arising from Previous Minutes 7.1 Council Compensation and Expense Remuneration 126/21 Deputy Reeve McGhee moved that Council approve Policy #3-1, Council Compensation and Expense Remuneration, as presented with the amended salary and per diem rates to come in effect for the March 2021 timesheet and expense report. CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business 8.1 Policy Review- Rescission 127/21 Councillor King moved that the following policies be rescinded: • Policy 3-8, Automatically Approved Attendance • Policy 3-19, Reimbursement- Per Diem and Salary • Policy 3-19-1, Reimbursement- Mileage • Policy 3-19-2, Reimbursement- Meals • Policy 3-6, Convention Attendance/Overnight Allowance/Partner Program • Policy 3-9, Electronic Devices • Policy 3-18, Communications Allowance • Policy 3-5, Committee Pay Differential • Policy 3-4, Committee Member/Alternate Attending Meetings • Policy 3-15, Overnight Expenses • Policy 3-20, Group Health Plan and AD&D Insurance Coverage • Policy 3-14-1, Meetings- With Ratepayers • Policy 3-24, Promotional Clothing and Goods Program • Policy 3-19-5, Rental Vehicles CARRIED UNANIMOUSLY 8.2 Council Appointees Reimbursement Policy 128/21 Councillor Penner moved that Council approve Policy #3-19-3, Council Appointees Reimbursement Policy as presented, and to amend the policy number to Policy #3-3. CARRIED UNANIMOUSLY 8.3 Rural Municipalities of Alberta (RMA) Spring Resolutions 129/21 Councillor King moved that Council receives for information the 2021 Rural Municipalities of Alberta Spring Resolutions Listing. CARRIED UNANIMOUSLY 5 2021.03.23 Adopted Council Meeting Package COUNCIL MINUTES OF MARCH 9, 2021 4 _________ Initials 8.4 Motion to Support 988 Crisis Hotline 130/21 Deputy Reeve McGhee moved that WHEREAS the Federal government has passed a motion to adopt 988, a National three-digit suicide and crisis hotline; AND WHEREAS the ongoing COVID-19 pandemic has increased the demand for suicide prevention services by 200 per cent; AND WHEREAS existing suicide prevention hotlines require the user to remember a 10-digit number and go through directories or be placed on hold; AND WHEREAS in 2022 the United States will have in place a national 988 crisis hotline; AND WHEREAS Kneehill County Council recognizes that it is a significant and important initiative to ensure critical barriers are removed to those in a crisis and seeking help; NOW THEREFORE BE IT RESOLVED THAT Kneehill County Council endorses this 988 crisis line initiative; and that Staff be directed to send a letter indicating such support to the local MP, MLA, Federal Minister of Health, the CRTC to indicate our support. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Drumheller Solid Waste- A verbal report was provided by Councillor Penner. 10.2 Community Futures Wildrose- A verbal report was provided by Councillor Christie. 131/21 Councillor Christie moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 11.0 Council Follow-Up Action List 132/21 Councillor King moved that Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY 6 2021.03.23 Adopted Council Meeting Package COUNCIL MINUTES OF MARCH 9, 2021 5 _________ Initials CLOSED SESSION 12.0 Closed Session 133/21 Councillor Keiver moved that Council convene in Closed Session to discuss Third Party Business Interest pursuant to Section 16 & 25 of the Freedom of Information and Protection of Privacy Act, at 10:20 a.m. CARRIED UNANIMOUSLY The following people were in attendance of the Closed Session to provide a report and advise Council: Laurie Watt, Acting CAO & Director of Community Services Barb Hazelton, Planning and Development Manager Carolyn Van der Kuil, Recording Secretary 134/21 Councillor King moved that Council return to open meeting at 12:20 p.m. CARRIED UNANIMOUSLY 12:20 p.m. – meeting recessed to allow return of public. 12:21 p.m.- meeting resumed. 13.0 Motions from Closed Session 135/21 Councillor King moved that Council include the additional proposed wording in the Development Agreement satisfying the development permit requirement. CARRIED UNANIMOUSLY ADJOURNMENT Adjournment The meeting adjourned at 12:22 p.m. ________________________ Jerry Wittstock Reeve _______________________ Mike Haugen CAO 7 2021.03.23 Adopted Council Meeting Package PUBLIC HEARING REPORT AGENDA ITEM # 3.1 Page 1 of 2 Version: 2020-02 Subject: Bylaw 1832 Redesignation – Hamlet General to Agriculture District Meeting Date: Tuesday, March 23, 2021 Prepared By: Barb Hazelton, Manager of Planning & Development Presented By: Barb Hazelton Link to Strat Plan: Preserving Rural Way of Life Background/ Proposal Ian Robertson and Hong Ling Zhu have applied to redesignate a 4-acre portion of SW 35-33-26 W4 Plan 5899 GW from the Hamlet General District to the Agriculture District. Discussion/ Options/ Benefits/ Disadvantages: The subject parcel is the old Wimborne School site. It is accessed by Township Road 33-5 from the south side of the parcel. The parcel is approximately 1000 feet east of Highway 805. This is a 4-acre parcel. They are looking to rezone the entire property. This property was not part of the initial Hamlet of Wimborne and was not given hamlet zoning until 1981. This was done after the school was officially closed. This property is not contiguous to the other hamlet lots, and is not serviced by any of the hamlet services. Below are the uses that can potentially be introduced on the lands that have been redesignated to the Agriculture District. 8 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.1 Page 2 of 2 Version: 2020-01 See attachments 9 2021.03.23 Adopted Council Meeting Package BYLAW NO. 1832 REDESIGNATION FROM HAMLET GENERAL DISTRICT TO AGRICULTURE DISTRICT BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND LAND USE BYLAW NO. 1808 WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000, as amended, a Municipal Council has authority to govern and to pass bylaws respecting the municipality; and WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1808 in the manner hereinafter. NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, and under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26, and amendment thereto, enacts as follows: 1. THAT in PART XIV- LAND USE MAPS, the relevant 4-acres of SW 35-33-26 W4 Plan 5899 GW shown on the sketch below are to be redesignated from HG – Hamlet General District to A- Agriculture District. 10 2021.03.23 Adopted Council Meeting Package Bylaw No. 1832, Hamlet General District to Agriculture District Bylaw Page 2 of 2 2. EFFECTIVE DATE (1) This bylaw comes into effect upon third reading. READ a first time on this 23rd day of February, 2021. Public Hearing Date on this 23rd day of March, 2021. READ a second time on this _____ day of _______________, 2021. READ a third time and final time of this ______ day of _________________, 2021. Reeve Jerry Wittstock Date Bylaw Signed Chief Administrative Officer Mike Haugen 11 2021.03.23 Adopted Council Meeting Package 12 2021.03.23 Adopted Council Meeting Package 13 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 4.1 Page 1 of 2 Version: 2020-02 Subject: Gravel Update Meeting Date: Tuesday, March 23, 2021 Prepared By: Kylie Van der Kuil, Transportation Assistant Presented By: Brad Buchert, Director of Transportation Link to Strat Plan: Level of Service Recommended Motion: That Council direct administration to cancel the current agreement with R&D Pilot Truck Ltd for the hauling of gravel to the Hiller Stockpile and enter into an agreement to sell the remainder of gravel located at the Delia pit at a cost recovery. That Council direct administration to implement a “Gravel Blitz Days” to sell the remainder of the stockpiled gravel located at Trochu North, Three Hills Yard, Hiller Stockpile, and Redland Stockpile for a cost recovery rate of $19.00 per tonne. Background/ Proposal At the October 20, 2020, Committee of the Whole meeting, Administration provided Council a report on the Delia Gravel Stockpile. The report stated that in 2008 Kneehill County entered into a five-year agreement to purchase and stockpile gravel in the Delia area. In 2013 additional gravel was purchased utilizing the original 2008 contract. In 2019 Kneehill County entered into an agreement with R&D Pilot Truck Ltd as the original contract ended in 2013 for storage of the stockpile gravel. This agreement allowed Kneehill to remove the gravel thru the winter months while also allowing R&D Pilot Truck Ltd. to haul gravel to Hiller stockpile site for the next four years at 10,000 tonne per year, at a cost favorable to the County. Discussion/ Options/ Benefits/ Disadvantages: The gravel purchased in 2013 from the Delia area is not meeting Kneehill County’s specification of a 4-20 road crush, that we provide for County gravel roads. Council instructed administration to bring back recommendations to dispose of the gravel at a cost recovery rate. Kneehill County currently has the Delia gravel stockpiled at the following locations: • Trochu North; • Three Hills Shop Yard; • Hiller Stockpile; • Redland Stockpile; and • Delia gravel pit site. Administration is recommending to hold a “Gravel Blitz Days” at the Trochu North Stockpile, Three Hills Shop Yard, Hiller Stockpile and Redland Stockpile sites. This initiative would see gravel sold to local area residents and or possible other government agencies at a cost recovery of $19.00 per tonne. Administration also recommends that the County cancels the current agreement with R&D Pilot Truck Ltd for the hauling of gravel to the Hiller Stockpile and enter into an agreement to sell the remainder of gravel located at the Delia pit at cost recovery. Approximately 40,000 tonnes remains at this site. 14 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 4.1 Page 2 of 2 Version: 2020-01 Financial Implications: Gravel would be sold at a cost recovery rate of $19.00 per tonne. There is no penalty for cancelling the current contract with R&D Pilot Truck Ltd and by doing so will reduce the cost of hauling gravel in 2022 operating year from the Delia pit to Hiller Stockpile. A new contract with R&D Pilot Truck Ltd. will be entered into to sell the remainder of the gravel located at the Delis pit at cost recovery. Council Options: 1. That Council cancel the current agreement with R&D Pilot Truck Ltd for the hauling of gravel to the Hiller Stockpile and enter into an agreement to sell the remainder of gravel located at the Delia pit at a cost recovery. And Council also approves the holding of a “Gravel Blitz Days” to sell the remainder of the stockpiled gravel located at Trochu North stockpile, Three Hills Shop Yard, Hiller Stockpile, and Redland Stockpile sites for a cost recovery rate of $19.00 per tonne. 2. That Council direct administration to bring back further information. 3. That Council receive for information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Berlando’s Gravel Testing Follow-up Actions: Notification to R&D Pilot Truck Ltd., development of ‘Gravel Blitz Day’ program. Director Approval: Brad Buchert, Director of Transportation CAO Approval: Laurie Watt, Acting Chief Administrative Officer 15 2021.03.23 Adopted Council Meeting Package 16 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 5.1.1 Page 1 of 2 Version: 2020-02 Subject: New Policy #5-19, Naming of County Roads Meeting Date: Tuesday, March 23, 2021 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Barb Hazelton and Brad Buchert Link to Strat Plan: Level of Service Recommended Motion: That Council approve Policy #5-19, Naming of County Roads, as presented. Background/ Proposal Administration brought this draft policy to the January 19th, 2021 Committee of the Whole meeting. Administration received a request from a ratepayer asking to name the service road on their Country Residential development property south of Linden. They were having difficulties receiving packages to their home as there is no clear signage for delivery trucks. Administration realized that we need to have a policy in place to ensure all requests like this are dealt with in a consistent manner. Discussion/ Options/ Benefit Disadvantages: Administration wants to reiterate that this policy only applies to roads that are not part of the existing Township, Range Road grid. Roads that are part of the existing Township, Range Road grid will be provided a number using the rural addressing system. The benefits of this policy is that residents who currently live on an unnamed road will have better servicing to their property which could include emergency vehicles and delivery services. The process for these applications will be as follows: 1. Receive application 2. Application will be circulated throughout organization for comment. 3. A letter to adjacent land owners will be sent out for comment. 4. Application will be advertised in local newspaper for comment. 5. Administration will prepare a report for Council with all comments 6. Council will then review application and make decision 7. Transportation will then purchase and install signs and work with Alberta Transportation for signs along primary highways 8. Designated road names will be included in future editions of the County map. 9. Appendix “B” will be updated in Policy 5-19. Administration has identified at least 14 unnamed roads and will bring them to Council one at a time for approval. Financial Implications: This policy should have no impact on the operating budget, as road signs are already budgeted in the operating budget annually. Council Options: 1. Approve presented policy 2. Refer decision on the proposed policy for further revision. 17 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 5.1.1 Page 2 of 2 Version: 2020-02 Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Policy #5-19, Naming of County Roads Naming of County Roads Application Follow-up Actions: Any new road names or address signs will be updated in Altalis for emergency services purposes by our GIS Technician. CAO Approval: Laurie Watt, Acting Chief Administrative Officer 18 2021.03.23 Adopted Council Meeting Package POLICY Section Policy No. Page Development Control 5-19 1 of 4 Policy Title Date: Motion No. Naming of County Roads 34T34T 34T34T Purpose: To provide a policy for administering applications requesting the naming of County roads that are not part of the existing Township, Range Road grid or are previously unnamed roads due to road diversions and service roads formed on approved developments. Policy Guidelines: 1. All County roads that are part of the Township, Range Road grid will be provided a number using a rural addressing system. This will be their identifier and will not be considered to be renamed. 2. Applications will be considered for roadways that are: a. Not part of the existing Township, Range Road grid b. Unnamed roads due to road diversions c. Approved development projects where a service road is required 3. Applications will be submitted on the prescribed form and directed to the Chief Administration Officer or designate. 4. Names proposed for the above mentioned roadways shall meet one (1) or more of the following criteria: a. be positive in nature; b. descriptive of an area; c. in common use, and; d. of regional significance or theme; e. Use of family names might be restricted 5. The name of the road cannot be duplicated within the County. 6. All requests, in any case, will be subject to the approval of Council. 7. Proposed names will be circulated to internal County departments for comments or concerns. Administration will work with the applicant to address any comments or concerns identified during the referral process and to ensure that proper road name suffixes are applied (Appendix A). 8. Prior to proceeding with road naming, an advertisement shall be published in the local newspaper and website to notify the public of the proposal. 9. Alberta Transportation shall be contacted regarding the supply and installation of road signs that are to be placed adjacent to primary highways. All other road signs will be supplied and purchased by Kneehill County. 10. Current approved Road Names are contained within “Appendix B”. 11. Council may alter, modify, change or cancel names of roads and remove the signs whenever it is deemed necessary. Responsibilities: 1. Council a. The authority for naming a road. 19 2021.03.23 Adopted Council Meeting Package POLICY Section Policy No. Page Development Control 5-19 2 of 4 Policy Title Date: Motion No. Naming of County Roads 34T34T 34T34T 2. Administration a. Receive, review and circulate all naming proposals for roads and will prepare a report for recommendation to Council for decision. b. Maintain and update “Schedule A” attached to this policy. c. Purchase and install signs and work with Alberta Transportation for signs that are to be placed adjacent to primary highways. d. Include officially designated road names on future editions of the County map. Jerry Wittstock, Reeve Mike Haugen, CAO Approved: Review Date: Date four years from last approval date 20 2021.03.23 Adopted Council Meeting Package POLICY Section Policy No. Page Development Control 5-19 3 of 4 Policy Title Date: Motion No. Naming of County Roads 34T34T 34T34T Appendix A: Common Road Suffix Definitions for Reference Wherever possible, Administration will ensure that appropriate road name suffixes are applied and upheld during the naming process. Avenue AV A main road or thoroughfare predominantly running in an east- west direction Close CL A road of relatively short length closed on one end created by six or more lot fronts Crescent CRES A curved road connecting to an adjacent road at both ends Drive DR A meandering main road or thoroughfare Lane LN A road providing access or located adjacent to a particular location. Loop LOOP A road beginning and ending in the same location. Road RD A public or private thoroughfare running in any direction as defined in this document. Street ST A main road or thoroughfare predominately running in an north-south direction Trail TR A road indicating a heritage or historical connection Way WY A road which may change direction beginning or ending at the same location 21 2021.03.23 Adopted Council Meeting Package POLICY Section Policy No. Page Development Control 5-19 4 of 4 Policy Title Date: Motion No. Naming of County Roads 34T34T 34T34T Appendix B: No roads have been approved by Council. 22 2021.03.23 Adopted Council Meeting Package Naming Road Application Policy #5-19 Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used for proposing a road name change to Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. Date: Applicant Name: Address: Street and Number City Province Postal Code Contact Phone Number: Email Address: PROPOSED ROAD NAME CHANGE Applications will only be considered for roads that are not part of the existing Township, Range Road grid or are previously unnamed roads due to road diversions or service roads on approved development projects. Quarter Section Township Range Meridian W4 Other location Identifiers: Proposed Name(s) Applicant recommended to submit three different names with most favorable name listed as number one. #1 #2 #3 Reason for that Name: APPLICANT INFORMATION 23 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 5.4.1 Page 1 of 2 Version: 2020-02 Subject: Mutual Aid Agreements with Red Deer County and Mountain View County Meeting Date: Tuesday, March 23, 2021 Prepared By: Debra Grosfield, Protective Services Manager Presented By: Debra Grosfield, Protective Services Manager Link to Strat Plan: Level of Service Recommended Motion: Council approves the Emergency Services Mutual Aid Agreement with Red Deer County as presented. Council approves the Emergency Services Mutual Aid Agreement with Mountain View County as presented. Background/ Proposal Historically, we have worked with other County’s and surrounding fire and emergency departments in responding to emergency calls outside our jurisdictional borders. The existing Mountain View County Mutual Aid Agreement is from 2004, and we do not have one with Red Deer County. The proposed agreements have language that included updated legislation (such as Disaster compared to Emergency). The proposed agreements also incorporate fire, emergency management and peace officer mutual aid responses. Within Policy #11-19 Signing of Agreements, Council is to approve non-operational agreements, such as joint agreements with municipalities. Discussion/ Options/ Benefits/ Disadvantages: The purpose of entering into these mutual aid agreements is to set the obligations of the parties and to work together should local resources be inadequate to cope with the emergency. Within our individual fire sub agreements with Acme, Carbon, Linden, Trochu and Three Hills, Section 7 allows us to enter into other mutual aid agreements Council deems necessary. Response to any request is at the discretion of the Authorized Official of the Responding Party. Financial Implications: No further costs associated with these Mutual Aid Agreements, as the Requesting Party will reimburse any out of pocket expenses the Responding Party expends. Council Options: 1. To approve the Recommend Motions as presented. 2. To send back to Administration for further information with direction for change. 3. To accept as information only. 24 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 5.4.1 Page 2 of 2 Version: 2020-02 Recommended Engagement: ☐ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☒ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☒ Inter-Municipal Agreement ☐ Other- Attachments: Red Deer County/Kneehill County Mutual Aid Agreement Mountain View County/Kneehill County Mutual Aid Agreement 2004 Mountain View County/Kneehill County Mutual Aid Agreement Follow-up Actions: Notify municipalities and fire departments in the areas affected by these Mutual Aid Agreements. Director Approval: Laurie Watt, Director Community Services CAO Approval: Laurie Watt, Acting Chief Administrative Officer 25 2021.03.23 Adopted Council Meeting Package 2021 Emergency Services Mutual Aid Agreement Page 1 of 5 Initials THIS AGREEMENT ENTERED INTO THIS DAY OF , 2021 BETWEEN: KNEEHILL COUNTY AND MOUNTAIN VIEW COUNTY Collectively referred to as the “Parties” WHEREAS the Parties hereto wish to enter into this Agreement (also known as the “Emergency Services Mutual Aid Agreement”) to set forth their respective obligations regarding the provision of Emergency Mutual Aid within the geographic boundaries of either Party; NOW THEREFORE IN CONSIDERATION OF MUTUAL COVENANTS AND AGREEMENTS HEREIN CONTAINED, THE PARTIES MUTUALLY COVENANT AND AGREE AS FOLLOWS: ARTICLE I INTRODUCTION 1. Kneehill County and Mountain View County are neighboring authorities. 1.1 Each of the Parties has appointed a Director of Emergency Management pursuant to the provisions set out in Section 11 of the Emergency Management Act R.S.A. 2000. 1.2 An Emergency could affect either of the Parties to such a degree that local resources may be inadequate to cope with the Emergency. ARTICLE II PURPOSE 2. The Parties agree to enter into an Agreement for the purpose of: (a) Identifying the nature of Mutual Aid resources which may be provided within the terms of this Agreement; (b) The manner in which a Mutual Aid request shall be made; and, (c) The conditions under which Mutual Aid may be provided. 26 2021.03.23 Adopted Council Meeting Package 2021 Emergency Services Mutual Aid Agreement Page 2 of 5 Initials ARTICLE III DEFINITIONS 3. In this Agreement: “Authorized Official” shall mean those individuals who are authorized by this Agreement to request or respond to Mutual Aid. “Emergency” means a present or imminent event that requires prompt coordination of action or special regulation of persons or property to protect the health, safety or welfare of people, or to limit damage to property or the environment. “Mutual Aid” means the provision of assistance by way of personnel or equipment, which may include, but are not necessarily limited to: (a) firefighting / rescue equipment and personnel (b) Community Peace Officers (c) municipal emergency management agency staff (d) municipal staff (e) municipal equipment “Partner Agency” means another municipality that through separate agreement provides Fire Services on behalf of either the Responding Party or Requesting Party which shall be permitted to undertake those duties or responsibilities as outlined through this agreement “Requesting Party” means the Party, or their respective Partner Agency acting on behalf of the Party, requesting the Mutual Aid. “Responding Party” means the Party, or their respective Partner Agency acting on behalf of the Party, supplying the Mutual Aid. ARTICLE IV PROCEDURE FOR INVOKING MUTUTAL AID 4. The Parties agree that: (a) A State of Local Emergency need not be declared for either Party to request or provide Mutual Aid. (b) Senior fire officers of either Party, or a Senior fire officer from a Partner Agency, are hereby considered Authorized Officials for the purposes of requesting or responding to requests for firefighting equipment, firefighting personnel or Community Peace Officers in support of a fire suppression or rescue response. (c) Community Peace Officers of either Party are hereby considered Authorized Officials for the purposes of requesting or responding to requests for Community Peace Officers in support of municipal enforcement, incident traffic control, officer safety backup or Joint Force Operations, within authorized parameters of the Peace Officer Program or either Party. 27 2021.03.23 Adopted Council Meeting Package 2021 Emergency Services Mutual Aid Agreement Page 3 of 5 Initials (d) All other requests and responses with respect to Mutual Aid shall only be provided by the following Authorized Officials for each Party: i. Chief Administrative Officer or designate, or ii. Director of Emergency Management or designate. (e) In the event the Responding Party receives a request for Mutual Aid from someone other than an Authorized Official listed above, the Responding Party shall confirm, by reasonable means, its response with an Authorized Official of the Requesting Party prior to making such response. In the event the request cannot be verified, the Responding Party shall decline to provide Mutual Aid. (f) Requests for firefighting equipment, firefighting personnel or Community Peace Officers may be transmitted through the dispatch provider for either Party. ARTICLE V COMMAND AND CONTROL OVER MUTUAL AID RESOURCES 5. Upon entering the municipal boundaries of the Requesting Party, Mutual Aid resources of the Responding Party shall be at all times under the command and control of the Requesting Party’s department officials(s). ARTICLE VI COST RECOVERY PROCEDURE 1. The Requesting Party shall be liable for the payment of all direct out of pocket costs incurred by the Responding Party for consumables used during the response to a Mutual Aid request including but not limited to foam, spill products, etc. ARTICLE VII LIMITATIONS ON ASSISTANCE PROVIDED 2. Mutual Aid for disaster or emergency assistance contemplated herein shall be provided solely and absolutely at the discretion of the Authorized Official of the Responding Party. In general, the Responding Party may provide one of the following responses: (a) no response; or (b) a full response; or (c) a limited response. 2.1 The Responding Party shall not be required to respond immediately to Mutual Aid requests. 2.2 In the sole and unfettered discretion of the Authorized Official of the Responding Party, only personnel and equipment which can reasonably be spared without impairing the Responding Party’s capacity to protect life, health, property, government infrastructure or environment within its own boundaries shall be provided. 28 2021.03.23 Adopted Council Meeting Package 2021 Emergency Services Mutual Aid Agreement Page 4 of 5 Initials 2.3 The Responding Party shall not be liable to the Requesting Party for any damage or injury for failing to respond to any call, or for a delay in responding to any call, or as a result of failure of the equipment or personnel in going to the scene of the Emergency. 2.4 The Responding Party shall advise the Requesting Party as soon as practically possible the level of response being provided. 2.5 The Responding Party’s equipment and/or personnel shall be entitled to leave a Mutual Aid Emergency scene should an Emergency arise within their own jurisdiction, provided they advise an official of the Requesting Party of the need to leave the scene. ARTICLE VIII INDEMNITY 3. The Requesting Party shall indemnify and save harmless the Responding Party, its employees, personnel and volunteers engaged in the performance of actions under this Agreement from and against all claims and demands, loss, costs, damages, actions, suits or other proceedings, including personal injury or death. 8.1. The Requesting Party shall indemnify the Responding Party against all loss or expense incurred by the Responding Party for damage to its equipment incurred by the performance of the services by the Responding Party pursuant to this Agreement, excluding damage or loss caused by negligence of the Responding Party in the performance of duty. ARTICLE IX BINDING AGREEMENT 4. This Agreement shall supersede any and all previous disaster and Emergency Mutual Aid Agreements, whether oral or written, between the Parties ARTICLE X INCEPTION AND TERMINATION 5. This Agreement shall come into force upon final signing and shall remain in effect until such time as either Party gives proper notice to terminate this Agreement. 10.1. Either Party may terminate this Agreement at any time for any reason by providing at least 60 days’ written notice to the other Party, delivered to the Parties as follows. Kneehill County or cao@kneehillcouny.ca Mountain View County 1408 – Twp Rd 320, Postal Bag 100 Didsbury, AB T0M 0W0 or cao@mvcounty.com 29 2021.03.23 Adopted Council Meeting Package 2021 Emergency Services Mutual Aid Agreement Page 5 of 5 IN WITNESS WHEREOF the parties have hereto affixed their names and seals at Mountain View County, in the Province of Alberta on the date first above written. KNEEHILL COUNTY Per: Title: Per: Title: MOUNTAIN VIEW COUNTY Per: Title: Per: Title: 30 2021.03.23 Adopted Council Meeting Package 2021 Emergency Services Mutual Aid Agreement Page 1 of 5 Initials THIS AGREEMENT ENTERED INTO THIS _______ DAY OF ____________________, 2021 BETWEEN: RED DEER COUNTY AND KNEEHILL COUNTY Collectively referred to as the “Parties” WHEREAS the Parties hereto wish to enter into this Agreement (also known as the “Emergency Services Mutual Aid Agreement”) to set forth their respective obligations regarding the provision of Emergency Mutual Aid within the geographic boundaries of either Party; NOW THEREFORE IN CONSIDERATION OF MUTUAL COVENANTS AND AGREEMENTS HEREIN CONTAINED, THE PARTIES MUTUALLY COVENANT AND AGREE AS FOLLOWS: ARTICLE I INTRODUCTION 1. Red Deer County and KneeHill County are neighboring authorities. 1.1 Each of the Parties has appointed a Director of Emergency Management pursuant to the provisions set out in Section 11 of the Emergency Management Act R.S.A. 2000. 1.2 An Emergency could affect either of the Parties to such a degree that local resources may be inadequate to cope with the Emergency. ARTICLE II PURPOSE 2. The Parties agree to enter into an Agreement for the purpose of: (a) Identifying the nature of Mutual Aid resources which may be provided within the terms of this Agreement; (b) The manner in which a Mutual Aid request shall be made; and, (c) The conditions under which Mutual Aid may be provided. 31 2021.03.23 Adopted Council Meeting Package 2021 Emergency Services Mutual Aid Agreement Page 2 of 5 Initials ARTICLE III DEFINITIONS 3. In this Agreement: “Authorized Official” shall mean those individuals who are authorized by this Agreement to request or respond to Mutual Aid. “Emergency” means a present or imminent event that requires prompt coordination of action or special regulation of persons or property to protect the health, safety or welfare of people, or to limit damage to property or the environment. “Mutual Aid” means the provision of assistance by way of personnel or equipment, which may include, but are not necessarily limited to: (a) firefighting / rescue equipment and personnel (b) Community Peace Officers (c) municipal emergency management agency staff (d) municipal staff (e) municipal equipment “Requesting Party” means the Party requesting the Mutual Aid. “Responding Party” means the Party supplying the Mutual Aid. ARTICLE IV PROCEDURE FOR INVOKING MUTUTAL AID 4. The Parties agree that: (a) A State of Local Emergency need not be declared for either Party to request or provide Mutual Aid. (b) Senior fire officers of either Party are hereby considered Authorized Officials for the purposes of requesting or responding to requests for firefighting equipment, firefighting personnel or Community Peace Officers in support of a fire suppression or rescue response. (c) Community Peace Officers of either Party are hereby considered Authorized Officials for the purposes of requesting or responding to requests for Community Peace Officers in support of municipal enforcement, incident traffic control, officer safety backup or Joint Force Operations, within authorized parameters of the Peace Officer Program or either Party. 32 2021.03.23 Adopted Council Meeting Package 2021 Emergency Services Mutual Aid Agreement Page 3 of 5 Initials (d) All other requests and responses with respect to Mutual Aid shall only be provided by the following Authorized Officials for each Party: i. Chief Administrative Officer or designate, or ii. Director of Emergency Management or designate. (e) In the event the Responding Party receives a request for Mutual Aid from someone other than an Authorized Official listed above, the Responding Party shall confirm, by reasonable means, its response with an Authorized Official of the Requesting Party prior to making such response. In the event the request cannot be verified, the Responding Party shall decline to provide Mutual Aid. (f) Requests for firefighting equipment, firefighting personnel or Community Peace Officers may be transmitted through the dispatch provider for either Party. ARTICLE V COMMAND AND CONTROL OVER MUTUAL AID RESOURCES 5. Upon entering the municipal boundaries of the Requesting Party, Mutual Aid resources of the Responding Party shall be at all times under the command and control of the Requesting Party’s department officials(s). ARTICLE VI COST RECOVERY PROCEDURE 6. The Requesting Party shall be liable for the payment of all direct out of pocket costs incurred by the Responding Party in responding to a request for Mutual Aid. ARTICLE VII LIMITATIONS ON ASSISTANCE PROVIDED 7. Mutual Aid for disaster or emergency assistance contemplated herein shall be provided solely and absolutely at the discretion of the Authorized Official of the Responding Party. In general, the Responding Party may provide one of the following responses: (a) no response; or (b) a full response; or (c) a limited response. 7.1 The Responding Party shall not be required to respond immediately to Mutual Aid requests. 7.2 In the sole and unfettered discretion of the Authorized Official of the Responding Party, only personnel and equipment which can reasonably be spared without impairing the Responding Party’s capacity to protect life, health, property, government infrastructure or environment within its own boundaries shall be provided. 33 2021.03.23 Adopted Council Meeting Package 2021 Emergency Services Mutual Aid Agreement Page 4 of 5 Initials 7.3 The Responding Party shall not be liable to the Requesting Party for any damage or injury for failing to respond to any call, or for a delay in responding to any call, or as a result of failure of the equipment or personnel in going to the scene of the Emergency. 7.4 The Responding Party shall advise the Requesting Party as soon as practically possible the level of response being provided. 7.5 The Responding Party’s equipment and/or personnel shall be entitled to leave a Mutual Aid Emergency scene should an Emergency arise within their own jurisdiction, provided they advise an official of the Requesting Party of the need to leave the scene. ARTICLE VIII INDEMNITY 8. The Requesting Party shall indemnify and save harmless the Responding Party, its employees, personnel and volunteers engaged in the performance of actions under this Agreement from and against all claims and demands, loss, costs, damages, actions, suits or other proceedings, including personal injury or death. 8.1. The Requesting Party shall indemnify the Responding Party against all loss or expense incurred by the Responding Party for damage to its equipment incurred by the performance of the services by the Responding Party pursuant to this Agreement, excluding damage or loss caused by negligence of the Responding Party in the performance of duty. ARTICLE IX BINDING AGREEMENT 9. This Agreement shall supersede any and all previous disaster and Emergency Mutual Aid Agreements, whether oral or written, between the Parties ARTICLE X INCEPTION AND TERMINATION 10. This Agreement shall come into force upon final signing and shall remain in effect until such time as either Party gives proper notice to terminate this Agreement. 10.1. Either Party may terminate this Agreement at any time for any reason by providing at least 60 days’ written notice to the other Party, delivered to the Parties as follows. Red Deer County 38106 Range Road 275 Red Deer County, AB T4S 2L9 or cao@rdcounty.ca Kneehill County 1600, 2nd Street NE Three Hills, AB T0M 2A0 or office@kneehillcounty.com 34 2021.03.23 Adopted Council Meeting Package 2021 Emergency Services Mutual Aid Agreement Page 5 of 5 IN WITNESS WHEREOF the parties have hereto affixed their names and seals at Red Deer County, in the Province of Alberta on the date first above written. RED DEER COUNTY Per: Title: Per: Title: KNEEHILL COUNTY Per: Title: Per: Title: 35 2021.03.23 Adopted Council Meeting Package a a DJJg4 KNEEHILL COUNTY FIRE/DISASTER/EMS MUTUAL AID AGREEMENT MEMORANDUM OF AGREEMENT BETWEEN: KNEEHILL COUNTY, a Local Authority of the Province of Alberta; and- MOUNTAIN VIEW COUNTY, a Local Authority of the Province of Alberta; 1362021.03.23 Adopted Council Meeting Package INTRODUCTION 1. WHEREAS Section 7 of the Municipal Government Act, S.A. 2000,c.M-26.1, authorizes a Council to pass bylaws for municipal purposes respecting the safety, health and welfare of people and the protection of people and property; AND WHEREAS Section 7 of the Municipal Government Act, S.A. 2000, c. M- 26.1, authorizes a Council to pass bylaws for municipal purposes respecting services provided by or on behalf of the municipality; AND WHEREAS the Parties are geographically located adjacent to each other; AND WHEREAS a Disaster or Emergency could affect the Parties to such a degree that local resources could be inadequate to cope with the Disaster or Emergency; AND WHEREAS each of the Local Authorities have appointed a Director of the municipal Disaster Services Agency pursuant to the provisions set out in Section 8(f) of the Disaster Services Act, R.S.A. 1980 c. D-36; AND WHEREAS subject to the provisions set out in Section 8(h) of the Disaster Services Act, R.S.A. 1980 c. D-36 the Parties desire to enter into an agreement to pay for the Emergency or Disaster services to be provided pursuant to the terms, covenants and conditions set out in all relevant federal, provincial and municipal legislation and as hereinafter contained; NOW, THEREFORE,IN CONSIDERATION of the hereinbefore recited premises and the mutual covenants of the Parties hereto agree as follows: AIM 2. To form an agreement between the Parties for Assistance to be provided in the event of a Disaster or Emergency. DEFINITIONS 3. For the purpose of this agreement: a. "Assistance" includes, but shall not be limited to, the provision of fire suppression services, personnel, materials, and equipment; and services offered by a Local Authority's Disaster Service Agency 2372021.03.23 Adopted Council Meeting Package SIS b. "Authorized Official" means: i) an Elected Official of a Local Authority, or designate; ii) the Director of a Disaster Services Agency, or designate; iii) the Fire Chief, or designate, of a Private Organization, or Local Authority iv) the EMS Operations Manager or designate. c. "Disaster" means an event that results in serious harm to the safety, health or welfare of people, or in the widespread damage to property; d. "Emergency" means a present or imminent event that requires prompt coordination of action or special regulation of persons or property to protect the health, safety or welfare of people or to limit damage to property; e. "Local Authority" means a Local Authority as defined in the Municipal Government Act, S.A. 1994 c.M-26.1 f. "Private Organization" means the local fire protection associations under agreement to provide fire suppression services to the Local Authority PROCEDURE FOR INVOKING MUTUAL AID 4. From the effective date of this Agreement, any party hereto (herein called the Requesting Party") may request one or more of the other parties hereto(each hereinafter referred to as a "Responding Party") to provide Assistance to the Requesting Party. 5. Prior to requesting Assistance pursuant to this Agreement, a party affected or threatened by a Disaster or Emergency may, in its discretion, implement all or a portion of its Municipal Emergency Plan 6. All requests for Assistance shall be made in accordance with the following procedure: a. an Authorized Official of a Requesting Party may request Assistance from an Authorized Official of a Responding Party. Unless otherwise authorized by an elected official of a Local Authority, a Fire Chief(or designate) may only request Assistance from a Responding Party in the nature offire suppression services, equipment and personnel. 3382021.03.23 Adopted Council Meeting Package b. In the event that a Responding Party receives a request for Assistance from some person other than an Authorized Official of a Requesting Party,the Responding Party shall make a reasonable attempt to confirm the Requesting Party's request for Assistance with an Authorized Official of the Requesting Party prior to rendering Assistance. c. In the event that a Director of Disaster Services Agency (or designate) requests Assistance from a Responding Party,that Director(or designate) shall use his or her best efforts to promptly notify the Chief Elected Official(or designate) of the Requesting Party. d. In the event that an Emergency Medical Services Operations Manager or designate) requests Assistance from a Responding Party, that Director or designate) shall use his or her best efforts to promptly notify the Chief Elected Official(or designate) of the Requesting Party. COMMAND AND CONTROL OVER EMERGENCY RESPONSE PERSONNEL AND EQUIPMENT 7. Emergency response personnel and equipment are, at all times, under the direct command of their own respective departments. a. In general,Authorized Officials of the Requesting Party shall be responsible for directing the deployment of all personnel and equipment dispatched to their aid by a Responding Party b. Unless mutually agreed upon otherwise,where two or more fire departments are engaged in an Emergency response the overall operation shall be directed by the fire department in whose jurisdiction the Emergency is being conducted. c. Assistance to a Requesting Party from a Responding Party is to be provided for a period of time not longer than that deemed appropriate by the Requesting Party COST RECOVERY PROCEDURE 8. The Requesting Party shall, upon request, compensate a Responding Party for all labour supplied by such Responding Party in an amount not to exceed that specified in Appendix A 4392021.03.23 Adopted Council Meeting Package 9. The Requesting Party shall, upon request, pay all other reasonable costs incurred by a Responding Party, such reasonable costs shall include hourly rates for equipment use (in an amount not to exceed that specified in Appendix B) fuel, oil and specialized equipment. The Responding Party shall carry adequate insurance coverage on it's response equipment to cover any loss or damage to same. 10. Representatives of all Responding Parties shall meet as required to adjust those costs in Appendices A and B to adequately reflect the change in the cost of providing the service. 11. In the case of a dispute arising between a Requesting Party and Responding Party regarding costs or compensation whereby resolution between the Parties cannot be achieved, such dispute shall be determined by arbitration in accordance with the following conditions: a) the Party desiring to refer a dispute to arbitration shall notify the other Party in writing of the details of the nature and extent of the dispute. Within fifteen days (15) of receipt of notice,the other Party shall, by written notice, advise the Party Requesting the arbitration of all matters stated in the initial notice for which the Party admits responsibility and proposes to take remedial action. The terms for arbitration shall be those areas of dispute which remain in dispute; b) the Parties shall jointly appoint one(1)arbitrator within seven (7) working days of receipt of such notice by the opposite party; c) in the absence of an Agreement, a single arbitrator shall be appointed by the Alberta Arbitration and Mediation Society and the decision of that arbitrator shall be final and binding upon the parties; d) within seven (7)days of the appointment of the arbitrator, or such further period as may be agreed upon by the Parties,the arbitrator shall resolve all matters and disputes which are the subject of arbitration; e) the costs of the arbitrator shall be equally borne by each party; f) Except as hereby modified, the provisions of the Arbitration Act shall apply to the arbitrator procedure; 5402021.03.23 Adopted Council Meeting Package g) the arbitrator shall not alter, amend or otherwise change the terms and conditions of this Agreement LIMITATIONS ON ASSISTANCE PROVIDED 12. A Responding Party may, in its absolute discretion, refuse to render Assistance to a Requesting Party. In that event,the Requesting Party shall have no claim for damages or compensation against a Responding Party arising out of the refusal of that Responding Party to render Assistance. 13. If a Responding Party decides to render Assistance,the Responding Party may render the full level of Assistance requested by the Requesting Party, or a portion thereof. In the event that the Responding Party decides to provide a portion of the Assistance requested by the Requesting Party,the Requesting Party shall have no claim for damages or compensation against the Responding Party arising out of the refusal of that Responding Party to render the full level of Assistance required. 14. The Responding Party shall not be liable to the Requesting Party or any other party hereto for any failure of or delay in rendering Assistance nor be deemed to be in breach of this Agreement, regardless of the cause of such failure or delay. Where the Responding Party is delayed or prevented from rendering Assistance, the Responding Party shall, as soon as possible, give notice of such to the Requesting Party. 15. Any Requesting Party does hereby remise, release and forever discharge each Responding Party (as the case may be), its elected officials, administrators, designated officers, employees,volunteers, servants, agents, insurers, successors and assigns of and from all claims which the Requesting Party may have against each Responding Party arising out of the rendering of Assistance. 6412021.03.23 Adopted Council Meeting Package INDEMNITY 16. The Requesting Party shall indemnify and save harmless the Responding Party, its elected officials, designated officers, employees, personnel, volunteers, agents, assigns and insurers from and against all claims and demands, losses, costs (including legal costs on a solicitor and his own client basis), damages, actions, suits or other proceedings brought by a Third Party, including claims for personal injury or death, arising out of or in any way related to the rendering of Assistance by the Responding Party BINDING AGREEMENT 17. This agreement embodies the entire agreement between the Parties. The Parties shall not be bound by or liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein. a. The Fire Chiefs of the fire departments of the Parties hereto may,from time to time, develop and agree upon operational strategy for the most efficient deployment of their personnel and equipment in an Emergency Response 18. This agreement shall supersede any and all previous Disaster and Emergency mutual aid agreements,whether oral or written, among the Parties. 19. This agreement shall enure to the benefit of and be binding upon the Parties hereto,their heirs, executors, successors, and assigns. INCEPTION AND TERMINATION 20. A Party shall be bound by this Agreement as of the date that the Party duly executes this Agreement. Further, a Party shall be bound by this Agreement until that Party provides One Hundred Eighty (180) days written notice to all other Parties that it wishes to terminate it participation under this Agreement. 7422021.03.23 Adopted Council Meeting Package APPENDIX A HEAVY EQUIPMENT RESPONSE RATES ALL RATES ARE BASED UPON A MINIMUM OF ONE (1)HOUR RESPONSE TIME AND ALBERTA TRANSPORTATION RATES Rates for all municipal heavy equipment used for mutual aid shall not exceed those in the current ARHCA (Alberta Roadbuilders & Heavy Construction Association) guide. BILLING IS MADE TO THE NEAREST HOUR AND INCLUDES PERSONNEL 8432021.03.23 Adopted Council Meeting Package r IN WITNESS WHEREOF THIS AGREEMENT IS EXECUTED ON BEHALF OF THE PARTICIPATING MUNICIPALITIES,BY THE HANDS OF'THEIR OFFICERS DULY AUTHORIZED IN THAT BEHALF AND UNDER EACH MUNICIPAL SEAL AFFIXED 1. K EEHILL COUNTY orReeveate: V q 4.- ir Municipal Administrator 1 14)Date: J A h.. I.66 2. MOUNTAIN VIEW COUNTY Reeve 11 Date: Cc 4 06" Municipal Administrator _`- Vilk Date: N`0.x c-c:::. 9442021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 6.1 Page 1 of 2 Version: 2020-02 Subject: Sale of Properties Policy Meeting Date: Tuesday, March 23, 2021 Prepared By: Caroline Siverson, Tax/Assessment & Utilities Administrator Presented By: Caroline Siverson, Tax/Assessment & Utilities Administrator Link to Strat Plan: Providing Good Governance Recommended Motion: Council approve the amendments to the Sale of Properties Policy #16-16, as presented. Background/ Proposal As part of Council’s ongoing review of current policies and in particular policies that have not been reviewed for a period of time exceeding four years, Policy #16-16 is presented for Council review. Discussion/ Options/ Benefits/ Disadvantages: Policy #16-16 was originally brought forward for Council approval in December 2014 to ensure that Administration had clear guidelines as to the process of dealing with unsold tax sale properties and general municipally owned lands. There are a few amendments requested under the Marketing Section in order to save some municipal dollars as advertising in the local paper does not garner any additional interest. Having the list on our website is transparent and is available to all parties that may be looking, including real estate firms. Under the Terms of Sale we have removed 5(e) as the provincial legislation, Section 429 of the MGA, covers the inability for County employees or officers from purchasing lands through a tax sale. Financial Implications: Not applicable Council Options: 1. To approve amendments to the Sale of Properties Policy 2. To accept this report as information Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Policy #16-16, Sale of Properties Follow-up Actions: 45 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 6.1 Page 2 of 2 Version: 2020-01 Bill McKennan Director Approval: Bill McKennan, Director of Corporate Services CAO Approval: Laurie Watt, Acting Chief Administrative Officer 46 2021.03.23 Adopted Council Meeting Package POLICY Section Policy No. Page Financial 16-16 1 of 2 Policy Title Date: Motion No. Sale of Properties [Keywords] 34T34T Purpose: To provide guidelines for the selling of County owned properties and tax recovery parcels. Policy Guidelines: Kneehill County may market properties to which title is vested in the name of Kneehill County and same have been deemed by administration as saleable in accordance with the applicable Acts, including Tax Recovery Properties. Tax Recovery Properties are properties that have been acquired by the County for non-payment of taxes and have been processed through all the steps necessary under the Municipal Government Act, including a public auction. Private written offers to purchase properties may be considered at any time as received. Policy Procedure: 1. Municipal Acquisition a) After the tax sale has been held in October, any lands not sold at Public Auction will be brought to Council for review. Council will provide direction as to whether the County should acquire the lands. Following Council’s direction, Administration will follow the requirements of the current Municipal Government Act legislation. 2. Municipally Owned Lands a) If the County owns land and the property that is of no value/use to the County, the property will be brought to Council for review and discussion of options. 3. Marketing Properties a) Administration will forward to the Assessor those properties to be listed, for determination of an appropriate sale price of each property. b) All properties which Council determines to be available for sale will be posted on a land sale list, including the market value price which will apply. This list will be available at the administration office during normal business hours. c) This list will also be published in a newspaper that is distributed at least weekly in the municipality once each week for two consecutive weeks in January and July of each year. d) The list will be distributed to all local real estate firms in January each year, with updates as properties are sold. e) The list will be made available on the County’s web page. 4. Private Written Offers 47 2021.03.23 Adopted Council Meeting Package POLICY Section Policy No. Page Financial 16-16 2 of 2 Policy Title Date: Motion No. Sale of Properties [Keywords] 34T34T a) Administration, either through the Assessor or outside market evaluation, will determine a fair market value for the property and if the offer to purchase is of an acceptable value, the same will be submitted to Council for approval. 5. Terms of Sale a) All offers to purchase are subject to final approval by County Council. b) Kneehill County will accept a minimum of 10% deposit of the full purchase price on property posted on the land sale list. The deposit will hold the property for a period of 10 days to allow the potential purchaser to make arrangements for the full payment. After the 10 day waiting period the property will revert back to the Land Sale List and become available for purchase or will be brought to Council for approval of purchase. The 10% deposit will be returned if the sale falls through. c) The Purchaser shall pay all costs associated with transferring the title. d) Cash payment in full must be received before transfer of title to the purchaser. e) County Councillors, employees and immediate family members to Council and staff are prohibited from buying County properties unless the property is sold by public auction. The signatures on all listings and offers to purchase agreements are as per the Signing Authorities Policy (#16- 9). Jerry Wittstock, Reeve Mike Haugen, CAO Approved: December 16, 2014 444/14 Review Date: 48 2021.03.23 Adopted Council Meeting Package 492021.03.23 Adopted Council Meeting Package 502021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.1 Page 1 of 2 Version: 2020-02 Subject: Economic Development Web Tools and Programs Update Meeting Date: Tuesday, March 23, 2021 Prepared By: Jacqueline Buchanan, Economic Development Officer Presented By: Jacqueline Buchanan, Economic Development Officer Link to Strat Plan: Level of Service Recommended Motion: That council accepts the Economic Development Web Tools and Programs Update for information. Background/ Proposal Kneehill County Economic Development has created a number of web tools and programs over the last year to assist business development and residential attraction in the region. Discussion/ Options/ Benefits/ Disadvantages: This RFD is being presented to Council as an update on the tools and programs available to residential and non-residential rate payers. The new Economic Development web tools include: • COVID-19 Supports for Business • Business Satisfaction Survey • Business Services Directory • Interactive Municipal Map • Agripreneur Business Spotlight • Economic Profile • Interactive Business Guide • Business Training Calendar • Tourism Directory • Residential Business and Service Directory Please see the attached document for a detail explanation of each tool. Financial Implications: The majority of the tools have been developed and are updated in house with no additional cost to the municipality. The two exceptions are: Townfolio Economic Profile: $2600.00 / year MuniSite Interactive Map: The cost of the public access to this portal is included in the municipal subscription and is being offered at no additional cost to the municipality. This program is also used by Planning & Development, Assessments & Operations Council Options: 1. To accept the Economic Development Web Tools and Programs Update for information 2. To accept the Economic Development Web Tools and Programs Update for information and provide additional feedback and recommendations. 51 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.1 Page 2 of 2 Version: 2020-02 Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: EcDev – Web Update – 23 March 2021 Follow-up Actions: Update tools and information as/if requested by Council Director Approval: Laurie Watt, Director Community Services CAO Approval: Laurie Watt, Acting Chief Administrative Officer 52 2021.03.23 Adopted Council Meeting Package Economic Development: Web Tools & Programs https://www.kneehillcounty.com/2276/Economic-Development COVID-19 Support for Business: Posted on website and updated regularly on social media. • COVID-19 information specific to business • Support programs • Funding and Grants • Re-opening guidelines • Employee Safety • Virtual training and webinars Target: Local Businesses Business Satisfaction Survey: Posted on website and promoted through social media, email and in the Three Hills Capital. Data from this and subsequent surveys will: • Gauge business satisfaction with municipal, provincial, and federal services • Provide us with important information about the sector, size, and structure of businesses in our County • Inform strategy and plan development • Establish performance measures • Identify the needs of Kneehill County business and allocate services accordingly * poor response to date Target: Non-residential Rate Payers Business Support Services Directory: Posted on website and promoted on social media. Contact information for a multitude of organizations that assist businesses development. • Agriculture Services • Grants and Funding • Youth Entrepreneurship • Succession Planning • Tourism • Foreign Investment • Education, etc. Target: Local Businesses, Entrepreneurs and Future Investors 53 2021.03.23 Adopted Council Meeting Package 22 February 2022 Kneehill County Maps: Posted online and promoted through social media. A variety of maps have been uploaded to provide businesses with information required for project planning, including the Kneehill County Interactive Map. • Energy Maps • General Maps • Regional Maps • Land Use Maps • Public Safety Maps • Transportation Maps • Utilities & Services Maps Target: Residents, Businesses, and Future Investors Agripreneur & Business Spotlight: Posted on the website, social, Three Hills Capital and Rate Payer newsletter. The article highlights the individuals and business that make our region great. • January - Benedict Beef (over 1000 ppl read this on Facebook) • February - St Ann Ranch • March - Alect Seeds (pending) • April - Good Knights Ent. (pending) Target: Local Businesses and Entrepreneurs Kneehill County Economic Profile: Posted on the website and townfolio.co, promoted on social media. Data on Kneehill County to assist businesses and investors make decisions on development, expansion, markets etc. • Labour Force • Taxation • Real Estate • Transportation • Agriculture • Quality of Life etc. Target: Local businesses and Future Investors Interactive Business Guide: Posted on the website and promoted through social media. This printable or digital interactive guide encompasses all the information that investors need to do business in Kneehill County. The guide summarizes: • Kneehill County Data • Important contacts • Development process • Business Development Team Target: Local businesses and Future Investors 54 2021.03.23 Adopted Council Meeting Package 22 February 2022 Visitor Section Revamp & Tourism Directory: Posted on the website and promoted through social media. An asset inventory was completed to develop an online, regional tourism directory. The directory includes: • Accommodations • Adventure and Torus • Camping • Coffee Shops • Conference facilities • Recreation Facilities etc. Target: Out of town travellers and local explorers Business Training Calendar: Posted on the website and monthly calendars promoted through social media. A compilation of all the free and inexpensive business training available in our area. The programs are primarily (but not exclusively) offered by: • Community Futures • Business Link • CAEP • Travel Alberta • Alberta Agriculture and Forestry Target: Local Business Local Foods Directory: Posted on the website and on the GOA Alberta Food Directories, promoted through social media. Updated regularly, the directory contains: • Farm to Plate Producers • Unique Restaurants • Growers and Green Houses • Roasters • Breweries etc. Target: Residents and Culinary Tourists Residential Business & Services Directory: Posted on the website. A listing of all the essential services that Kneehill County residents and future residents may require. • Medical Centres and Offices • Recreational Facilities • Schools and Educational Institutes • Libraries • Churches etc. Target: Local and Future Residents 55 2021.03.23 Adopted Council Meeting Package 22 February 2022 Web Tools & Programs: Analytics https://www.kneehillcounty.com/2276/Economic-Development Website: September 1, 2020 – February 1, 2021 (6 months) 2019-2020 Page Views 2020-2021 Page Views Agriculture Spotlights NA 90 COVID-19 for Business NA 232 Economic Development NA 140 Economic Profile NA 113 Local Foods No Registerable Data 99 Maps 2256 3043 Things-To-Do 957 1188 Facebook: September 1, 2020 - Present Post Date Reach (Feed Views) Engagement (Clicks & Likes) Agriculture Spotlights 2 Posts* 8 K 1078 Business Calendar 4 Posts 2.1 K 52 Business Guide 10/21/2020 522 2 Business Tools 10/14/2020 401 11 COVID-19 Relaunch Assessment 09/29/2020 1.9 K 245 COVID-19 for Business 7 Posts 3.5 K 109 Economic Profile 10/23/2020 312 6 Interactive Map 10/19/2020 348 14 Local Foods 10/21/2020 751 52 Service Directory 10/23/2020 233 3 Things-To-Do 11/17/2020 278 26 * Agripreneur & Business Spotlight: Benedict Beef 1/20/2021 7.5 K reach, 1078 enjoyments 56 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.2 Page 1 of 2 Version: 2020-02 Subject: Royal Canadian Legion Military Service Recognition Book Meeting Date: Tuesday, March 23, 2021 Prepared By: Carolyn Van der Kuil Presented By: Laurie Watt, Director Community Services and Acting CAO Link to Strat Plan: Level of Service Recommended Motion: That Council provide support to the Annual Alberta/Northwest Territory Royal Canadian Legion “Military Service Recognition Book” with the purchase of a business card size advertisement at a cost of $285.00 with funds to come from the Operating Budget. Background/ Proposal A request was made from the Alberta/Northwest Territory Command of the Royal Canadian Legion for Kneehill County to assist with their Annual Military Service Recognition Book with an Advertisement/Support Message. Discussion/ Options/ Benefits/ Disadvantages: Council has provided support every year since 2008, through the purchase of a business card size advertisement/support message. Kneehill County paid $285.00 last year for a 1/10 page business card advertisement. Financial Implications: Cost ranges this year are from $285 (Business Card size) to $2,410 for full color outside page. Source of Funding: 97-000-00-27740 Rec Community Arts Culture, Policy #15-7 Council Options: 1. That Council provide support to the Royal Canadian Legion, Military Service Recognition Book, with the purchase of a business card size advertisement. 2. That Council provide support in a different amount. 3. That Council receive for information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☐ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Letter of Request & Rate Sheet Policy #15-7, Recreation, Community, Arts and Culture 57 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.2 Page 2 of 2 Version: 2020-01 Follow-up Actions: Let Canadian Legion know of Council’s decision. Have Communications provide messaging with new logo if purchase approved CAO Approval: Laurie Watt, Acting Chief Administrative Officer 58 2021.03.23 Adopted Council Meeting Package Alberta-Northwest Territories Command The Royal Canadian Legion “Military Service Recognition Book” Dear Sir/Madam: Thank you for your interest in the Alberta-Northwest Territories Command of The Royal Canadian Legion, representing Veterans in Alberta and the NWT. Please accept this written request for your support, as per our recent telephone conversation. The Alberta-NWT Command is very proud to be printing another 5,000 copies of our 15th Annual “Military Service Recognition Book” that helps recognize and honour many of our brave Veterans who served our Country so well during times of great conflict. This annual publication goes a long way to help the Legion in our job as the “Keepers of Remembrance”, so that none of us forget the selfless contributions made by our Veterans. We would like to have your organization’s support for this Remembrance project by sponsoring an advertisement space in our “Military Service Recognition Book.” Proceeds raised from this important project will allow us to fund the printing of this unique publication and also help our Command to improve our services to Veterans and the more than 170 communities that we serve throughout Alberta and the NWT. The Legion is recognized as one of Canada’s largest “Community Service” organizations and we are an integral part of all the communities we serve. This project ensures the Legion’s continued success in providing very worthwhile services. Enclosed, please find a rate sheet for your review. Whatever you are able to contribute to this worthwhile endeavor would be greatly appreciated. For further information please contact the Alberta-NWT Command Campaign Office toll free at 1-888-404-1877. Thank you for your consideration and or support. Sincerely, John Mahon President 59 2021.03.23 Adopted Council Meeting Package Visa/Mastercard Accepted adcopy can be emailed to: abcl@fenety.com Alberta-Northwest Territory Command The Royal Canadian Legion “Military Service Recognition Book” Advertising Prices Ad Size Cost GST Total Full Colour Outside Back Cover $2,295.24 + $114.76 = $2,410.00 Inside Front/Back Cover (Full Colour) $1,995.24 + $99.76 = $2,095.00 Full Colour 2 Page Spread $3,190.48 + $159.52 = $3,350.00 Full Page (Full Colour) $1,595.24 + $79.76 = $1,675.00 Full Page $1,195.24 + $59.76 = $1,255.00 ½ Page (Full Colour) $895.24 + $44.76 = $940.00 ½ Page $695.24 + $34.76 = $730.00 ¼ Page (Full Colour) $542.86 + $27.14 = $570.00 ¼ Page $442.86 + $22.14 = $465.00 1/10 Page (Full Colour) $323.81 + $16.19 = $340.00 1/10 Page (Business Card) $271.43 + $13.57 = $285.00 G.S.T. Registration # R12 397 0410 All typesetting and layout charges are included in the above prices. A complimentary copy of this year’s publication will be received by all advertisers purchasing space of 1/10 page and up, along with a Certificate o f Appreciation from the Alberta-NWT Command. PLEASE MAKE CHEQUE PAYABLE TO: Alberta-NWT Command The Royal Canadian Legion (AB-NWT RCL) (Campaign Office) P O Box 2275, Stn. M Calgary, AB T2P 2M6 60 2021.03.23 Adopted Council Meeting Package 61 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.3 Page 1 of 2 Version: 2020-02 Subject: Kneehill Regional Partnership – Training Partnerships Meeting Date: Tuesday, March 23, 2021 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Laurie Watt, Director of Community Services and Acting CAO Link to Strat Plan: Level of Service Recommended Motion: That Council submit the following initiatives to the Kneehill Regional Partnership as options for exploring regionalization or regional partnerships: 1. Media Training for Councillors Background/ Proposal The Kneehill Regional Partnership is a group composed of representatives from Kneehill County, Town of Three Hills, Town of Trochu, Village of Linden, Village of Acme, and Village of Carbon. The Kneehill Regional Partnership exists to explore ways in with the members can provide services or programs jointly with the intent of providing services within the region more efficiently and economically. The Partnership also provides another forum for sharing ideas and creating the ability to pursue opportunities regionally that may not be feasible for a single party to pursue alone. The third focus of the Partnership is to provide training opportunities for its membership. The Partnership has contacted member municipalities and has asked for ideas that the members would like the Partnership to organize for training. Ideas forwarded to the membership must be backed by a Council resolution from that member. Discussion/ Options/ Benefits/ Disadvantages: Administration is recommending that Kneehill County submit the following ideas for partnership review/exploration to the Kneehill Regional Partnership: 1. Media Training for Councillors Financial Implications: NA Council Options: 1. Council may add or remove items from the list as they see fit. 2. Council receive for information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: NA 62 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.3 Page 2 of 2 Version: 2020-01 Follow-up Actions: Administration will respond to the Kneehill Regional Partnership Accordingly. CAO Approval: Laurie Watt, Director Community Services and Acting Chief Administrative Officer 63 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 9.1 Page 1 of 2 Version: 2020-02 Subject: Redesignation Bylaw 1832 Meeting Date: Tuesday, March 23, 2021 Prepared By: Barb Hazelton, Manager, Planning & Development Presented By: Barb Hazelton, Manager, Planning & Development Link to Strat Plan: Preserving Rural Way of Life Recommended Motion: 1. Council move second reading of proposed Bylaw 1832 for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SW 35-33-26 W4 Plan 5899 GW from Hamlet General District to the Agriculture District. 2. Council move third reading of proposed Bylaw 1832 for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SW 35-33-26 W4 Plan 5899 GW from Hamlet General District to the Agriculture District. Background/ Proposal Ian Robertson and Hong Ling Zhu have applied to redesignate a 4-acre portion of SW 35-33-26 W4 Plan 5899 GW from the Hamlet General District to the Agriculture District. Discussion/ Options/ Benefits/ Disadvantages: The subject parcel is the old Wimborne School site. It is accessed by Township Road 33-5 from the south side of the parcel. The parcel is approximately 1000 feet east of Highway 805. This is a 4-acre parcel. They are looking to rezone the entire property. The public hearing was held today as required by the Municipal Government Act. Below are the uses that can potentially be introduced on the lands that have been redesignated to the Agriculture Business District. 64 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 9.1 Page 2 of 2 Version: 2020-01 Financial Implications: $900.00 is the fee for the ratepayer to Redesignate, as per Master Rates Bylaw. Council Options: 1. Council move second reading of proposed Bylaw 1832. 2. Council move third reading of proposed Bylaw 1832. 3. Council request more information prior to proceeding to second and third reading. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☒ Public Notification ☒ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☒ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Proposed Bylaw 1832 Letter of Intent Follow-up Actions: Administration will ensure the applicant is notified of Council’s decision. Director Approval: Laurie Watt, Director Community Services CAO Approval: Laurie Watt, Acting Chief Administrative Officer 65 2021.03.23 Adopted Council Meeting Package BYLAW NO. 1832 REDESIGNATION FROM HAMLET GENERAL DISTRICT TO AGRICULTURE DISTRICT BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND LAND USE BYLAW NO. 1808 WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000, as amended, a Municipal Council has authority to govern and to pass bylaws respecting the municipality; and WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1808 in the manner hereinafter. NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, and under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26, and amendment thereto, enacts as follows: 1. THAT in PART XIV- LAND USE MAPS, the relevant 4-acres of SW 35-33-26 W4 Plan 5899 GW shown on the sketch below are to be redesignated from HG – Hamlet General District to A- Agriculture District. 66 2021.03.23 Adopted Council Meeting Package Bylaw No. 1832, Hamlet General District to Agriculture District Bylaw Page 2 of 2 2. EFFECTIVE DATE (1) This bylaw comes into effect upon third reading. READ a first time on this 23rd day of February, 2021. Public Hearing Date on this 23rd day of March, 2021. READ a second time on this _____ day of _______________, 2021. READ a third time and final time of this ______ day of _________________, 2021. Reeve Jerry Wittstock Date Bylaw Signed Chief Administrative Officer Mike Haugen 67 2021.03.23 Adopted Council Meeting Package 68 2021.03.23 Adopted Council Meeting Package 69 2021.03.23 Adopted Council Meeting Package 70 2021.03.23 Adopted Council Meeting Package 71 2021.03.23 Adopted Council Meeting Package 72 2021.03.23 Adopted Council Meeting Package 73 2021.03.23 Adopted Council Meeting Package Kneehill Regional Family and Community Support Services January 12, 2021 Meeting Minutes 1 A Regular Meeting of the Kneehill Regional Family and Community Support Services (FCSS) board was hosted out of the Kneehill Regional FCSS Office in Three Hills, Alberta on January 12, 2021 via video conference, commencing at 7:00 p.m. PRESENT: Kenneth King Kneehill County Councilor Representative and Chairperson Cheryl Lumley Town of Trochu Councilor Representative and Vice Chairperson Sonia Ens Village of Linden Councilor Representative Dan Clow Village of Carbon Councilor Representative Harold Leo Town of Three Hills Councilor Representative Shelley Jackson Berry Kneehill Regional FCSS Director Angie Stewart Recording Secretary ABSENT: Jason Bates Village of Acme Councilor Representative Board Package (attached and forming part of the minutes) BOARD PACKAGE The following documentation has been distributed to the Board:  Agenda  November 24, 2020 organization meeting minutes  November 24, 2020 regular meeting minutes  Kneehill Regional FCSS Director’s Report  2020 Family Violence Prevention Month Final Report  Seniors Outreach Letter  KRFCSS 2020 financials  FWW 2020 financials  KKRFCSS Policy Updates  2021 Service Capacity Review CALL TO ORDER Mr. King called the meeting to order at 7:00 p.m. AGENDA 1.0 Adoption of Agenda 01/21 Mrs. Ens moved approval of the agenda as presented. CARRIED MINUTES 2.0 Approval of Minutes 02/21 Mrs. Lumley moved approval of the November 24, 2020 organizational meeting minutes. CARRIED 03/21 Mrs. Lumley moved approval of the November 24, 2020 regular meeting minutes. CARRIED 74 2021.03.23 Adopted Council Meeting Package Kneehill Regional Family and Community Support Services January 12, 2021 Meeting Minutes 2 BUSINESS 3.0 Business Pending from the Minutes ARISING No business pending. DIRECTOR’S 4.1 Director’s Report REPORT FCSS  Written report attached. FAMILY WELLNESS PROGRAM  Written report attached SENIORS OUTREACH  Written report attached  Letter from Seniors Outreach Chair attached. 04/21 Mr. Clow moved to receive the Director’s report. CARRIED FIN REPORTS 5.0 Financial Reports The Board reviewed the financial reports. 05/21 Mr. Leo moved acceptance of the financial reports. CARRIED NEW BUSINESS 6.0 New Business 6.1 Human Resources Policy Updates 06/21 Mrs. Ens moved approval of the KRFCSS policy changes as presented. CARRIED 6.2 Kneehill Regional FCSS Service Capacity Review 07/21 Mr. Clow accepted the service capacity review as information CARRIED NEXT MEETING 7.0 Next Meeting The next meeting has been scheduled for Tuesday, March 9, 2021 at the Kneehill Regional FCSS office in Three Hills, Alberta, commencing at 7:00 p.m. ADJOURNMENT 9.0 Adjournment The meeting adjourned at 7:33 p.m. Kenneth King, Chairperson Angie Stewart, Recording Secretary 75 2021.03.23 Adopted Council Meeting Package Kneehill Regional Family and Community Support Services March 09, 2021 Meeting Minutes 1 A Regular Meeting of the Kneehill Regional Family and Community Support Services (FCSS) board was hosted out of the Kneehill Regional FCSS Office in Three Hills, Alberta on March 9, 2021 via video conference, commencing at 7:00 p.m. PRESENT: Kenneth King Kneehill County Councilor Representative and Chairperson Cheryl Lumley Town of Trochu Councilor Representative and Vice Chairperson Sonia Ens Village of Linden Councilor Representative Jason Bates Village of Acme Councilor Representative Dan Clow Village of Carbon Councilor Representative Harold Leo Town of Three Hills Councilor Representative Shelley Jackson-Berry Kneehill Regional FCSS Director Angie Stewart Recording Secretary Board Package (attached and forming part of the minutes) BOARD PACKAGE The following documentation has been distributed to the Board:  Agenda  January 12, 2021 regular meeting minutes  Director’s Report  KRFCSS YTD financials  FWW YTD financials  KRFCSS 2020 Year End  FWW 2020 Year End  Kneehill Family and Marriage Counselling 2020 Year End CALL TO ORDER Mr. King called the meeting to order at 7:00 p.m. AGENDA 1.0 Adoption of Agenda 08/21 Mr. Leo moved approval of the agenda as presented. CARRIED MINUTES 2.0 Approval of Minutes 09/21 Mrs. Lumley moved approval of the January 12, 2021 regular meeting minutes. CARRIED BUSINESS 3.0 Business Pending from the Minutes ARISING No Business Pending UNAPPROVED76 2021.03.23 Adopted Council Meeting Package Kneehill Regional Family and Community Support Services March 09, 2021 Meeting Minutes 2 DIRECTOR’S 4.1 Director’s Report REPORT FCSS  Written report attached. FAMILY WELLNESS PROGRAM  Written report attached SENIORS OUTREACH  Written report attached 10/21 Mr. Clow moved to receive the Director’s report. CARRIED FINANCIAL 5.0 Financial Reports REPORTS The Board reviewed the financial reports. 11/21 Mr. Bates moved acceptance of the Year to Date financial reports. CARRIED 12/21 Mr. Clow moved to transfer the remaining municipal partner surplus to FCSS reserves. CARRIED 13/21 Mr. Leo moved that $1825.93 be transferred to KRFCSS deferred. CARRIED 14/21 Mrs. Ens moved that $5125.00 be transferred to KRFCSS reserves. CARRIED 15/21 Mrs. Lumley moved acceptance of the 2020 Year End KRFCSS financials. CARRIED 16/21 Mrs. Lumley moved that $30,000.00 GHSD funding be transferred to FWW deferred, and $7000.00 GHSD funding be transferred to reserves. CARRIED 17/21 Mr. Bates moved to return the remaining surplus for FWW to KRFCSS. CARRIED UNAPPROVED77 2021.03.23 Adopted Council Meeting Package Kneehill Regional Family and Community Support Services March 09, 2021 Meeting Minutes 3 18/21 Mrs. Ens moved acceptance of the 2020 Year End FWW financials. CARRIED 19/21 Mr. Clow moved that the $2970.00 Kneehill Family and Marriage Counselling surplus be returned to KRFCSS CARRIED 20/21 Mrs. Lumley moved acceptance of the 2020 Year End Kneehill Family and Marriage Counselling financials. CARRIED NEW BUSINESS 6.0 New Business No new business NEXT MEETING 7.0 Next Meeting The next meeting has been scheduled for Tuesday, May 11, 2021 at the Kneehill Regional FCSS office in Three Hills, Alberta, commencing at 7:00 p.m. ADJOURNMENT 8.0 Adjournment The meeting adjourned at 7:48 p.m. Kenneth King, Chairperson Angie Stewart, Recording Secretary UNAPPROVED78 2021.03.23 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 11.0 Page 1 of 1 Version: 2020-01 Subject: Council Follow-up Action List Meeting Date: Tuesday, March 23, 2021 Presented By: Laurie Watt, Acting CAO Link to Strat Plan: Level of Service Recommended Motion: That Council receive for information the Council Follow-up Action List as presented. Background/ Proposal To request Council’s acceptance of the Council Follow-Up Action List. Discussion/ Options/ Benefits/ Disadvantages: Please find attached the Council Follow-Up Action List. The Council Follow-up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting. Financial Implications: N/A Council Options: 1. Receive the report regarding the Council Follow-up Action List for information. 2. Council provide further direction or required changes/amendments. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: March 9, 2021 Council Follow-Up Action List Follow-up Actions: Update Action List and provide updated Council Follow-Up Action List at the next Council meeting. CAO Approval: Laurie Watt, Acting Chief Administrative Officer 79 2021.03.23 Adopted Council Meeting Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 14-Jan-20 27/20 Deputy Reeve McGhee moved that Council authorize the funds realized from the sale of surplus equipment located on the property located at SE 15-28-22 W4M be transferred to the Building Reserve.Laurie Watt Obtaining quotes on removing the leg from the bins 24-Mar-20 169/2020 Deputy Reeve McGhee moved that Council direct administration to bring back the Procedural Bylaw for revision immediately following the conclusion of the COVID-19 event.Carolyn Van der Kuil On hold until COVID-19 is over 21-Jul-20 302/2020 Councillor Christie moved that Council move first reading of Bylaw 1823 to pursue the road closure and consolidation of a portion of Township Road 28-4, which is an undeveloped road allowance adjacent to the south end of Horseshoe Canyon (more specifically the SW-27-28-21-W4), and road plan 834 LK into descriptive plan 091 0342, Block 1, Lot 2.Barb Hazelton Waiting for Minister Approval; In Progress 08-Sep-20 353/2020 Councillor King moved to suspend the pay parking and the day use washroom facility projects at Horseshoe Canyon, and directs administration to work with the focus group to identify gaps that private industry may not be able to fill.Laurie Watt Pay Parking pilot project will proceed in during 2021 season opening. Focus Group will bring a report to the April COW Meeting. 13-Oct-20 395/2020 Councillor Penner moved that Council direct Administration to engage with the residents within the defined area east of Three Hills to gauge the interest in a municipal water supply system.John McKiernan Survey was released to the residents within the specified area with a response date of March 26. 27-Oct-20 479/2020 Deputy Reeve McGhee moved that Council direct Administration to take the necessary steps to transfer Lot: 1ER Block 2 Plan: 8210253 to the Province. Mike Haugen Offer to Sell Agreements have been signed. 26-Jan-21 37/21 Councillor King moved that Council direct administration to prepare draft policies governing Council remuneration.COMPLETED Carolyn Van der Kuil Draft policy on March 9th Agenda 09-Feb-21 50/21 Councillor King moved that Council direct Administration to explore with the Orkney Water Co-op a plan for Kneehill County to assume ownership and operation of the system.John McKiernan Administration preparing option for Orkney Co-op. 09-Feb-21 53/21 Councillor King moved that Kneehill County commit to proceed with the appropriate legislative steps prescribed in the MGA of Alberta that will allow for the implementation of the bylaw(s) required to be able to provide financial backing, in the form of Security, to the Town of Trochu for the borrowing of up to $20 Million, for a period of time not to exceed four (4) years. The understanding is that the provided Security, if appropriate bylaws are passed, will support the Town of Trochu in obtaining interim (bridge) project financing during the construction of the Trochu Senior’s Supportive Living Facility. The following conditions apply: The Town of Trochu and Kneehill County must meet all legislated requirements with respect to borrowing and extending debt limits and provision of the Security. Capital grant funding of $19 Million must be approved. Trochu Housing Corporation is required to validate sales of a minimum of 90% of the 24 Life Lease Units prior to the commencement of construction. The Security provided by Kneehill County will be available for four (4) years from the date the Town of Trochu and Kneehill County sign the necessary intermunicipal agreements. The Town of Trochu shall be responsible for any costs incurred by Kneehill County associated with the development, implementation and maintenance of the Security. Guarantee by the Town of Trochu and Trochu Housing Corporation that no other financial or material commitments beyond the Security to be requested of Kneehill County. Commitment by the Town of Trochu and Trochu Housing Corporation that there will be no future request to Kneehill County for financial support or requisitions to operate the Trochu Senior’s Supportive Living Facility. Prior to any further project design or construction, the Town of Trochu must engage their residents/ratepayers in an Open House/Information Forum on the project and receive a favorable response. As part of the public engagement, the Town of Trochu will provide formal recognition that should the Town of Trochu become unviable, any and all debts incurred by the Town, will be the responsibility of the properties/ratepayers within the current Town of Trochu limits to repay. Town of Trochu will allow Kneehill County to appoint a Board Member to the Trochu Housing Corporation Board for the period of the build and during any time period that the Kneehill County Security is in effect. Should any project asset be required to change ownership or be liquidated, Kneehill County’s Security will terminate, and Kneehill County will be reimbursed for any outstanding amounts, prior to and as part of the change. The Town of Trochu will ensure that the necessary insurance coverage is in place during all parts of construction and commissioning of the building. The Town of Trochu will indemnify the County for all aspects of the project. If the Town of Trochu fails to meet the above conditions, and the required agreements between Kneehill County and the Town of Trochu are not finalized prior to the October 2021 municipal election, this agreement will then have to be reaffirmed by the Kneehill County Council elected at that time. Council Action Items 80 2021.03.23 Adopted Council Meeting Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 09-Feb-21 59/21 Councillor Penner moved that Council direct Administration to review the ICF Fire Agreements to ensure whether a clarification/MOU is needed with all contracted municipalities in regards to the communications system.Mike Haugen Advisory letter being drafted to CAOs regarding the scope of the project. Does not impact any terms of the current fire agreement. 23-Feb-21 73/21 Councillor Christie moved that Council schedule the Public Hearing, as per Section 230 & 692 of the Municipal Government Act, to be held on March 23, 2021 at 10:00 a.m. On the March 23rd Agenda 23-Feb-21 104/21 Deputy Reeve McGhee moved that Council direct administration to invite David Price to a future Council meeting, to formally congratulate Mr. Price on his achievement of being inducted into the Alberta Agriculture Hall of Fame and to create an article in the next Ratepayer Newsletter acknowledging this accomplishment.Carolyn Van der Kuil Mr. Price will be at the April 13th, 2021 meeting at 11:00 a.m. 23-Feb-21 106/21 Councillor King moved that Council direct administration to bring back the Council Compensation and Expense Reimbursement Policy for ratification to the next Council Meeting.Carolyn Van der Kuil On the March 9th Agenda Councillor King moved that Kneehill County commit to proceed with the appropriate legislative steps prescribed in the MGA of Alberta that will allow for the implementation of the bylaw(s) required to be able to provide financial backing, in the form of Security, to the Town of Trochu for the borrowing of up to $20 Million, for a period of time not to exceed four (4) years. The understanding is that the provided Security, if appropriate bylaws are passed, will support the Town of Trochu in obtaining interim (bridge) project financing during the construction of the Trochu Senior’s Supportive Living Facility. The following conditions apply: The Town of Trochu and Kneehill County must meet all legislated requirements with respect to borrowing and extending debt limits and provision of the Security. Capital grant funding of $19 Million must be approved. Trochu Housing Corporation is required to validate sales of a minimum of 90% of the 24 Life Lease Units prior to the commencement of construction. The Security provided by Kneehill County will be available for four (4) years from the date the Town of Trochu and Kneehill County sign the necessary intermunicipal agreements. The Town of Trochu shall be responsible for any costs incurred by Kneehill County associated with the development, implementation and maintenance of the Security. Guarantee by the Town of Trochu and Trochu Housing Corporation that no other financial or material commitments beyond the Security to be requested of Kneehill County. Commitment by the Town of Trochu and Trochu Housing Corporation that there will be no future request to Kneehill County for financial support or requisitions to operate the Trochu Senior’s Supportive Living Facility. Prior to any further project design or construction, the Town of Trochu must engage their residents/ratepayers in an Open House/Information Forum on the project and receive a favorable response. As part of the public engagement, the Town of Trochu will provide formal recognition that should the Town of Trochu become unviable, any and all debts incurred by the Town, will be the responsibility of the properties/ratepayers within the current Town of Trochu limits to repay. Town of Trochu will allow Kneehill County to appoint a Board Member to the Trochu Housing Corporation Board for the period of the build and during any time period that the Kneehill County Security is in effect. Should any project asset be required to change ownership or be liquidated, Kneehill County’s Security will terminate, and Kneehill County will be reimbursed for any outstanding amounts, prior to and as part of the change. The Town of Trochu will ensure that the necessary insurance coverage is in place during all parts of construction and commissioning of the building. The Town of Trochu will indemnify the County for all aspects of the project. If the Town of Trochu fails to meet the above conditions, and the required agreements between Kneehill County and the Town of Trochu are not finalized prior to the October 2021 municipal election, this agreement will then have to be reaffirmed by the Kneehill County Council elected at that time. 81 2021.03.23 Adopted Council Meeting Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 23-Feb-21 109/21 Councillor Penner moved that Council continue the Capital Newspaper Delivery Program for 2021, and that staff be directed to develop a pay for service program to begin in 2022 offered to ratepayers who do not get the Three Hills Capital in the mail. Christine Anderson 23-Feb-21 110/21 Councillor King moved that Council provide feedback to the Kneehill Regional Partnership that our preference would be to have a smaller regional orientation for member municipalities. COMPLETED Mike Haugen 09-Mar-21 120/21 Councillor King moved that Council receive the 2020 Road Program Overview presentation for information. COMPLETED Brad Buchert 09-Mar-21 121/21 Councillor Christie moved that Bylaw 1833 receive first reading, that being a bylaw to authorize the guarantee of a loan by the Town of Trochu.Bill McKennan 09-Mar-21 122/21 Councillor King moved that the amount of $9,451.37 in property taxes be expensed and cancelled on rolls 32222331300 & 34231420400.COMPLETED Marika Von Mirbach 09-Mar-21 123/21 Deputy Reeve McGhee moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on these Oil & Gas Properties.Marika Von Mirbach In Progress; the application intake for this grant is not until January 2022. 09-Mar-21 124/21 Councillor Penner moved that administration is also directed to void any 2021 penalties currently attached to these rolls.COMPLETED Marika Von Mirbach 09-Mar-21 125/21 Councillor Christie moved that the 2021 Tax Sale Public Auction be held on Thursday, May 27, 2021 at 2pm in the County Administration Office.COMPLETED Marika Von Mirbach 09-Mar-21 126/21 Deputy Reeve McGhee moved that Council approve Policy #3- 1, Council Compensation and Expense Remuneration, as presented with the amended salary and per diem rates to come in effect for the March 2021 timesheet and expense report. COMPLETED Carolyn Van der Kuil 09-Mar-21 127/21 Councillor King moved that the following policies be rescinded: Policy 3-8, Automatically Approved Attendance Policy 3-19, Reimbursement- Per Diem and Salary Policy 3-19-1, Reimbursement- Mileage Policy 3-19-2, Reimbursement- Meals Policy 3-6, Convention Attendance/Overnight Allowance/Partner Program Policy 3-9, Electronic Devices Policy 3-18, Communications Allowance Policy 3-5, Committee Pay Differential Policy 3-4, Committee Member/Alternate Attending Meetings Policy 3-15, Overnight Expenses Policy 3- 20, Group Health Plan and AD&D Insurance Coverage Policy 3- 14-1, Meetings- With Ratepayers Policy 3-24, Promotional Clothing and Goods Program Policy 3-19-5, Rental Vehicles COMPLETED Carolyn Van der Kuil 09-Mar-21 128/21 Councillor Penner moved that Council approve Policy #3-19-3, Council Appointees Reimbursement Policy as presented, and to amend the policy number to Policy #3-3.COMPLETED Carolyn Van der Kuil 09-Mar-21 129/21 Councillor King moved that Council receives for information the 2021 Rural Municipalities of Alberta Spring Resolutions Listing.COMPLETED Carolyn Van der Kuil 09-Mar-21 130/21 Deputy Reeve McGhee moved that WHEREAS the Federal government has passed a motion to adopt 988, a National three-digit suicide and crisis hotline; AND WHEREAS the ongoing COVID-19 pandemic has increased the demand for suicide prevention services by 200 per cent; AND WHEREAS existing suicide prevention hotlines require the user to remember a 10-digit number and go through directories or be placed on hold; AND WHEREAS in 2022 the United States will have in place a national 988 crisis hotline; AND WHEREAS Kneehill County Council recognizes that it is a significant and important initiative to ensure critical barriers are removed to those in a crisis and seeking help; NOW THEREFORE BE IT RESOLVED THAT Kneehill County Council endorses this 988 crisis line initiative; and that Staff be directed to send a letter indicating such support to the local MP, MLA, Federal Minister of Health, the CRTC to indicate our support.COMPLETED Carolyn Van der Kuil 09-Mar-21 135/21 Councillor King moved that Council include the additional proposed wording in the Development Agreement satisfying the development permit requirement.COMPLETED Barb Hazelton Forwarded to the applicant for signature 82 2021.03.23 Adopted Council Meeting Package AMENDMENT SUMMARY Council Meeting Date: March 23, 2021 Purpose: The purpose of the Amendment Summary is to explain the differences from the original package that was presented at the Council meeting compared to the amended version. Agenda: Deletions to Agenda 6.1 – Policy #16-16. Sale of Properties Addition to Agenda 10.3- Trochu Housing Corporation Package: No additions to the package 83 2021.03.23 Adopted Council Meeting Package