HomeMy WebLinkAbout2021.02.23 Council Meeting Minutes,Xnahi Z Z
COUNTY
1600-2nd Street NE
Three Hills, AB
TOM 2AO
CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of February 9, 2021
3.0 Appointments
3.1 Delegation- Don Ferguson @ 8:35 a.m.
3.2 Public Hearing- Bylaw 1829- Municipal Development Plan @ 10:00 a.m.
3.3 Delegation- Three Hills RCMP, Sgt. Jamie Day @ 11:00 a.m.
4.0 Transportation
No Report
5.0 Community Services
5.1 Planning
5.1.1 Bylaw 1832- Redesigriation, SW 35-33-26 W4 Plan 5899 GW from Hamlet
General District to Agriculture District
5.2 Water/Wastewater/Environment
No Report
5.3 Agricultural Service Board &-Parks
5;3 1 Tolman West Campground
5.4 Protective Services
No Report��
6.0 Corporate Services
6.1 Fiscal 'Update
6.2 2020 Project Status Report
6.3 2020 Preliminary Operating Budget Results
6.4 2021 Operating and Capital Budget Approval
7.0 Business Arising from Previous Minutes
7.1 Council Compensation and Expense Remuneration
8.0 New Business
8.1
Policy #3-27, Council Correspondence
8.2
Policy #11-1, Handling Public Concerns
8.3
Kneehill 4-H District Request
8.4
David Price Induction into the Alberta Agriculture Hall of Fame
8.5
TELUS Letter of Support Request
8.6
Board Member Appointment to the Trochu Housing Corporation
8.7
Newspaper Delivery Program
8.8
New Council Orientation
CN Rail and Grain Corp.
9.0 Disposition of Delegation & Public Hearing Business
9.1 Don Ferguson Request
9.2 Bylaw 1829- Municipal Development Plan
9.3 Three Hills RCMP
10.0 Council and Committee Reports
10.1 Community Futures Wildrose ,
10.2 Kneehill Regional Doctor Recruitment and Retention Committee
10.3 Kneehill Regional Parnership
11.0 Council Follow-up Action List
12.0 Closed Session
No Report
13.0 Motions from Closed Session
MINUTES OF THE FEBRUARY 23, 2021 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1
Faye McGhee, Deputy Reeve
Division No. 2
Debbie Penner, Councillor
Division No. 3
Jerry Wittstock, Reeve
Division No. 4
Glen Keiver, Councillor
Division No. 5
Jim Hugo, Councillor (Video Conf)
Division No. 6
Wade Christie, Councillor
Division No. 7
Kenneth King, Councillor
ALSO PRESENT:
Chief Administrative Officer
Director Community Services
Director Corporate Services
Director of Transportation
ASB & Parks Manager
Financial Planning Coordinator
Mike Haugen
Laurie Watt
Bill McKennan
Brad Buchert
Shelby Sherwick
Marika Von Mirbach
Manager of Planning and Development Barb Hazelton
Recording Secretary Carolyn Van der Kuil
Communications Officer Christine Anderson
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Aaenda
1.1 Additions to the Affenda
Additions under New Business
8.9 CN Rail and Grain Corp
Additions under Council and Committee Reports
10.3 Kneehill Regional Partnership
ADOPTION OF 1.2 Adoption of Agenda
AGENDA
70/21 Councillor Christie moved approval of the agenda as amended.
CARRIED
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COUNCIL MINUTES OF FEBRUARY 23, 2021
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of February 9.2021
71/21 Councillor King moved approval of the February 9, 2021 Council
Meeting minutes as presented.
CARRIED
APPOINTMENTS 3.0 Appointments
3.1 Delegation- Don Ferguson Cad 8:35 a.m.
Don Ferguson requested from Council to provide access to his property
located at SW 19-29-22-W4 and NW 18-29-22-W4.
COMMUNITY 5.0 Community Services
SERVICES
PLANNING 5.1Planning
5.1.1 Bylaw 1832- Redeshmation, SW 35-33-26 W4 Plan 5899 GW
from Hamlet General District to Agriculture District
72/21 Deputy Reeve McGhee moved first reading of proposed Bylaw 1832
for the purpose of amending Land Use Bylaw 1808 by redesignating a
portion of SW 35-33-26 W4 Plan 5899 GW from the Hamlet General
District to the Agriculture District.
CARRIED UNANIMOUSLY
73/21 Councillor Christie moved that Council schedule the Public Hearing, as
per Section 230 & 692 of the Municipal Government Act, to be held on
March 23, 2021 at 10:00 a.m.
CARRIED UNANIMOUSLY
ASB & PARKS 5.3 Agricultural Service Board and Parks
5.3.1 Tolman West Campground
74/21 Councillor King moved that Council moves to withdraw interest in
assuming operation of Tolman West Campground.
CARRIED UNANIMOUSLY
75/21 Councillor Christie moved that Council approves that Starland County
be permitted to operate Tolman West Campground within the
boundary of Kneehill County and making sure if they withdraw
Kneehill County is notified.
CARRIED UNANIMOUSLY
CORPORATE SERV 6.0 Corporate Services
6.1 Fiscal Update
76/21 Councillor King moved that the Fiscal Update report be received for
information, as presented.
CARRIED UNANIMOUSLY
2��
0—Initials
COUNCIL MINUTES OF FEBRUARY 23, 2021
The Chair called for a recess at 9:53 a.m. and called the meeting back
to order at 10:00 a.m. with all previously mentioned members present
except Councillor Hugo.
Councillor Hugo arrived at 10:08 a.m.
APPOINTMENTS 3.0 Appointments Cont'd
3.2 Bylaw #1829- Municipal Development Plan Cad 10:00 a.m.
77/21 Councillor King moved that the Public Hearing for Bylaw #1829 be
opened at 10:03a.m.
CARRIED
Person(s) who presented:
Person(s) who spoke in favour:
Person(s) who spoke in opposition:
Additional Written Comments:
Person(s) who spoke in rebuttal:
Barb Hazelton, Planning and
Development Manager
None
None
NRCB
Village of Carbon
TC Energy
ATCO Gas and Pipelines
None
78/21 Councillor Christie moved that the Public Hearing for Bylaw #1829 be
closed at 10:29 a.m.
M
CORPORATE SERV 6.0 Cornorate Services
6.2 2020 Proiect Status Report
79/21 Deputy Reeve McGhee moved that Council approve the budget
amendments for Capital Projects which are over -spent by funding these
from the projects that were under -spent and which had the same
original funding source as detailed in Appendix A — Capital Projects.
CARRIED
80/21 Councillor Christie moved that Council approve $20,000 in carry -
forward funding for the RR24 project funded through the Roads
Reserve.
:IR 1
81/21 Councillor Penner moved that Council approve $25,000 in carry -
forward funding for the Churchill project funded through the Water
Service Area Reserve.
CARRIED
3 o k) C4_40
COUNCIL MINUTES OF FEBRUARY 23, 2021
82/21 Councillor King moved that Council approve $25,000 in carry -forward
funding for the Wimborne Environmental project funded through the
Environmental Reserve.
CARRIED
83/21 Councillor King moved that Council approve funds in the amount of
$2,051,916 relating to completed projects which are currently in the
Transitional Reserve be transferred to the Roads Reserve.
CARRIED
84/21 Councillor Christie moved that Council approve the carry -forward
projects and funding sources as detailed in Appendix B — 2020 Carry
Forward Projects.
CARRIED
85/21 Councillor Keiver moved that Council approve the budget amendments
for Capital Equipment Plan purchases which are over -spent by funding
these from the projects that were under -spent as detailed in Appendix C
— Capital Equipment Plan Projects.
CARRIED
86/21 Deputy Reeve McGhee moved that Council approve the carry -forward
CEP project, funded through the Capital Equipment Plan Reserve as
detailed in Appendix C.
CARRIED
87/21 Councillor Keiver moved that the 2020 Project Status Report be
received for information.
,41_�.�.�1�1
6.3 2020 Preliminary Operating Budget Results
The Chair tabled this agenda item to hear delegation at 10:54 a.m.
APPOINTMENTS 3.0 Appointments Cont'd
3.3 Delegation- Three Hills & Beiseker RCMP
Sgt. Jamie Day and Cpl. Leif Svendsen from the Three Hills and
Beiseker detachments provided Council an update on the rural crime
statistics in the area and the Annual Performance Plan Consultation.
The Chair called for a recess at 11:15 a.m. and called the meeting back
to order at 11:20 a.m. with all previously mentioned members present.
4V'-J
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COUNCIL MINUTES OF FEBRUARY 23, 2021
CORPORATE SERV 6.0 Corporate Services
6.3 2020 Preliminary Operating Budget Results Cont'd
The Chair removed this agenda item from the table.
88/21 Councillor Christie moved that Council approve an additional
contribution of $78,001 to the Water Service Area Reserve.
CARRIED UNANIMOUSLY
89/21 Councillor King moved that Council approve a draw from the Revenue
Stabilization Reserve in the amount of $1,425,000 to fund the
allowance for uncollectable property taxes.
CARRIED UNANIMOUSLY
90/21 Councillor Penner moved that Council approve an additional
contribution of $59,863 to the Capital Equipment Plan Reserve.
CARRIED UNANIMOUSLY
91/21 Deputy Reeve McGhee moved that Council approve a contribution to
the Parks Reserve in the amount of $80,000 from the operating surplus
to provide contingency funding for the Road Spraying program.
CARRIED UNANIMOUSLY
92/21 Councillor Keiver moved that Council approve a reduction of $30,000
for the Horseshoe Canyon Capital Project to fund the Horseshoe
Canyon focus group, and that $18,000 be funded as a carry -forward
operating project funded from the Parks Reserve.
CARRIED UNANIMOUSLY
93/21 Deputy Reeve McGhee moved that Council approve the remaining
balance of the 2020 Operating Budget Surplus be allocated to the
Revenue Stabilization Reserve.
CARRIED UNANIMOUSLY
94/21 Councillor Christie moved that Council approve a contribution of
$240,000 to the Revenue Stabilization Reserve to fund carry -forward
initiatives as detailed in Appendix B.
CARRIED UNANIMOUSLY
95/21 Councillor Penner moved that the 2020 Preliminary Operating Budget
Results report be received for information.
CARRIED UNANIMOUSLY
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COUNCIL MINUTES OF FEBRUARY 23, 2021
6.42021 Operating and Capital Budget Approval
The Chair called for a recess at 12:16 p.m. and called the meeting back
to order at 1:10 p.m. with all previously mentioned members present.
96/21 Councillor King moved that the 2021 Operating Budget in the amount
of $29,947,902 as detailed in Appendix A be approved.
Councillor Hugo requested a recorded vote:
In Favour:
Reeve Wittstock, Deputy Reeve McGhee, Councillor Keiver,
Councillor King, Councillor Penner, Councillor Christie
Opposed:
Councillor Hugo
CARRIED
97/21 Councillor Keiver moved that the transfers from reserves and
contributions to reserves as detailed in Appendix B be approved.
CARRIED
98/21 Deputy Reeve McGhee moved that the 2021 Capital Budget and
funding sources in the amount of $12,870,182 as detailed in Appendix
E be approved.
CARRIED
99/21 Councillor Christie moved that the 2021 Operating and Capital Budget
Approval Report be received for information.
CARRIED UNANIMOUSLY
Councillor Hugo left the meeting at 1:40 p.m.
BUSINESS ARISING 7.0 Business Arising fi•oni Previous Minutes
7.1 Council Compensation and Expense Remuneration
100/21 Councillor King moved to table this agenda item until later in the
meeting.
CARRIED
NEW BUSINESS 8.0 New Business
8.1 Policy #3-27 Council Correspondence
101/21 Councillor Christie moved that Council approve Policy #3-27, Council
Correspondence, as presented.
CARRIED
6 '1
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COUNCIL MINUTES OF FEBRUARY 23, 2021
8.2 Policy #11-1, Handling _Public Concerns
102/21 Councillor Penner moved that Council approve Policy #11-1, Handling
Public Concerns, as presented.
CARRIED
8.3 Kneehill 4-H District Reg gest
103/21 Deputy Reeve McGhee moved that Council approve sponsorship in the
amount of $800.00 to the Kneehill 4-H District to help with the cost
associated with the 2021 District Show/Sale.
CARRIED
Councillor Hugo returned to the meeting at 1:58 p.m.
8.4 David Price Induction into the Alberta Agriculture Hall of
Fame
104/21 Deputy Reeve McGhee moved that Council direct administration to
invite David Price to a future Council meeting, to formally congratulate
Mr. Price on his achievement of being inducted into the Alberta
Agriculture Hall of Fame and to create an article in the next Ratepayer
Newsletter acknowledging this accomplishment.
CARRIED UNANIMOUSLY
BUSINESS ARISING 7.0_Business Arising from Previous Minutes Cont'd
7.1 Council Compensation and Expense Remuneration
105/21 Councillor King moved to remove this agenda item from the table.
CARRIED
106/21 Councillor King moved that Council direct administration to bring back
the Council Compensation and Expense Reimbursement Policy for
ratification to the next Council Meeting.
CARRIED
NEW BUSINESS 8.0 New Business Cont'd
8.5 TELUS Letter of Support Reauest
107/21 Deputy Reeve McGhee moved that Council direct administration to
provide a letter of support for TELUS regarding their application to the
Universal Broadband Fund.
CARRIED UNANIMOUSLY
8.6 Board. Member Appointment to the Trochu Housin
Corporation
108/21 Councillor Penner moved that Council move to appoint Councillor
King to the Trochu Housing Corporation Committee and Councillor
Christie as alternate.
CARRIED UNANIMOUSLY
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COUNCIL MINUTES OF FEBRUARY 23, 2021
8.7 Newspaper Delivery Program
109/21 Councillor Penner moved that Council continue the Capital Newspaper
Delivery Program for 2021, and that staff be directed to develop a pay
for service program to begin in 2022 offered to ratepayers who do not
get the Three Hills Capital in the mail.
CARRIED
8.8 New Council Orientation
110/21 Councillor King moved that Council provide feedback to the Kneehill
Regional Partnership that our preference would be to have a smaller
regional orientation for member municipalities.
CARRIED UNANIMOUSLY
8.9 C1i Rail and Graig Cora
111/21 Councillor Penner moved that Council direct administration to create a
letter to the CN Rail and Grain Corporation in regards to train
placement at the Grain Terminal located next to Huxley.
CARRIED UNANIMOUSLY
DISPOSITION OF 9.0 Disposition of Delegation Business & Public Hearing Business
DELEGATION
BUSINESS
9.1 Don Ferguson Request
112/21 Councillor Keiver moved that Council receive for information and
encourage Mr. Ferguson to work privately with the landowner for
easement.
CARRIED UNANIMOUSLY
9.2 BvlaH, 1829 Munici al Development Plan
113/21 Deputy Reeve McGhee moved second reading of proposed Bylaw 1829
for the purpose of adopting the Municipal Development Plan as
amended.
CARRIED UNANIMOUSLY
114/21 Councillor Christie moved third reading of proposed Bylaw 1829.
CARRIED UNANIMOUSLY
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COUNCIL MINUTES OF FEBRUARY 23, 2021
9.3 Three Hills & Beiseker RCMP
115/21 Councillor King moved that Council receive for information the Three
Hills and Beiseker RCMP report and provide the Three Hills
detachment a list of Council's community priorities as follows:
• Rural Crime Prevention
• Presence in rural communities
• Road safety
• Reports on how many active on -duty staff members are at each
detachment
• Working Coope ratively with Kneehill County Protective
Services Department
CARRIED UNANIMOUSLY
COUNCIL REPORTS 10.0 Council and Committee Reports
10.1 Community Futures Wildrose- Minutes were provided from the
January 7th, 2021 meeting.
10.2 Kneehill Regional Doctor Recruitment and Retention
Committee- Minutes were provided from the February 1 Oth,
Organizational meeting and Regular meeting.
10.3 Kneehill Regional Partnership- Deputy Reeve McGhee provided
a verbal report on the meeting she attended on Feb 17th, 2021.
116/21 Councillor King moved that Council receive the Council and
Committee reports as presented.
CARRIED
COUNCIL ACT LIST 11.0 Council Follow -Up Action List
117/21 Deputy Reeve McGhee moved that Council receive for information the
Council Follow -Up Action List as presented.
CARRIED
ADJOURNMENT Adjournment
The meeting adjourned at 3:24 p.m.
Jerry Wittstock
Reeve
Mike Haugen
CAO
9
Initials