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Home My WebLink About2021.01.26 Council Meeting Minutes�1' � �.Wneehill COUNTY 1600-2n6 Street NE Three Hills, AB TOM 2A0 CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of January 12, 2021 3.0 Appointments 3.1 Delegation- Trochu Housing Corporation, Sam Smalldon and Mayor Barry Kletke @ 8:35 a.m. 4.0 Transportation 4.1 No Report 5.0 Community Services 5.1 Planning 5.1.1 No Report 5.2 Water/WastewaterlEnvironment 5.2.1 No Report 5.3 Agricultural Service Board & Parks 5.3.1 No Report 5.4 Protective Services 5.4.1 Capital Replacements for Fire 5-4 2 —Eger �"y C isat+�rr}s- yst na Upgrade eject- 4asge-Re-q�t 5.4.3 RCMP and Council's Priorities 6.0 Corporate Services 6.1 Tax Cancellation- Industrial Accounts 7.0 Business Arising from Previous Minutes 7.1 8.0 New Business 8.1 Master Rates Bylaw #1831 8.2 Council Remuneration Review 9.0 Disposition of Delegation & Public Hearing Business 9.1 Trochu Housing Corporation 10.0 Council and Committee Reports 10.1 Community Future Wildrose 10.2 ❑ecember 1, 2020, Kneehill County Committee of the Whole Minutes 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 Personnel Matter (FOIP, Section 17) 13.0 Motions from Closed Session Adjournment MINUTES OF THE JANUARY 26, 2021 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor (Arrived @ ]:10 p.m.) Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor (video Confl Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ALSO PRESENT: Chief Administrative Officer Director Community Services Director Corporate Services Director of Transportation Protective Services Manager Kneehill County Fire Chief Recording Secretary Mike Haugen Laurie Watt Bill McKennan Brad Buchert Debra Grosfield Dan Marcellus Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda nda 1.1 Additions to the Agenda Delete from the AA,enda 5.4.2 Emergency Communications System Upgrade Project Change Request ADOPTION OF 1.2 Adoption of Aizenda AGENDA 25/21 Councillor Christie moved approval of the agenda as amended. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 221 Regular Council Meeting Minutes of January 12, 2021 26/21 Councillor King moved approval of the January 12, 2021 Council Meeting minutes as presented. CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF JANUARY 26, 2021 APPOINTMENTS 3.0 Annointments 3.1 Trochu-Housing Corporation Sam Smalldon, President of the Trochu Housing Corporation, provided Council information on their request from Kneehill County for financial backing for the Trochu Seniors Supportive Living Facility Project COMMUNITY 5.0 Community Services SERVICES PROTECTIVE SERV 5.4 Protective Services 5.4.1 Ca ital Re lacements for Fire The Chair called for a recess at 10:13 a.m. and called the meeting back to order at 10:25 a.m. with all previously mentioned Council members present. 27/21 Councillor Christie moved that Council increases the level of service of Tender replacements to purchase a Tender with pump capability, increasing the purchase from $475,000 to $575,000 on the Capital Equipment Plan (CEP). CARRIED 28/21 Councillor King moved that Council maintain the level of service for Brush Truck replacements to purchase Brush Trucks increasing the purchase from $100,000 to $120,000 on the Capital Equipment Plan. CARRIED UNANIMOUSLY 29/21 Deputy Reeve McGhee moved that Council recommends the Capital Equipment Plan annual contribution be increased by $35,336 in the 2021 proposed budget. CARRIED UNANIMOUSLY 5.4.3 RCMP and Council's Priorities 30/21 Councillor King moved that Council set their community priorities in regards to RCMP services as follows: • Rural Crime Prevention • Presence in rural communities • Road safety + Reports on how many active on -duty staff members at each detatchment • Working Cooperatively with Kneehill County Protective Services Department CARRIED UNANIMOUSLY 2 .9 Initials COUNCIL MINUTES OF JANUARY 26, 2021 CORPORATE SERV 6.0 Cornorate Services 6.1 Tax Cancellation- Industrial Account 31/21 Deputy Reeve McGhee moved that the amount of $12,599.19 in property taxes be expensed and cancelled on rolls 32240810200 & 32252631410 and that administration also be directed to void any 2021 penalties currently attached to these rolls. CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business 8.1 Master Rates Bylaw #1831 32/21 Councillor King moved that Council give first reading to Bylaw 1831, that being a bylaw to establish rates, fees and charges for various operations products, permits and services with the following amendment; the elimination of the Dust Control rebate. CARRIED 33/21 Councillor Christie moved that Council give second reading to Bylaw 1831. CARRIED 8.2 Council Remuneration Review The Chair called for a recess at 12:05 p.m. and called the meeting back to order at 1:11 p.m. with all previously mentioned Council members present including Councillor Penner. Councillor Hugo was not present when the meeting reconvened. 34/21 Councillor King moved to table this agenda item until later in the meeting when Councillor Hugo was in attendance. CARRIED COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Community Futures Wildrose- Minutes were provided from the November 51h and December 3rd meetings. 10.2 December 1 2020 Kneehill Countv Committee of the Whole Minutes- Minutes were provided. 35/21 Deputy Reeve McGhee moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF JANUARY 26, 2021 8.2 Council Remuneration Review Cont'd Councillor Hugo returned to the meeting at 1:30 p.m. 36/21 Councilor King moved to lift from the table Council Remuneration Review. NXIMMIluff 37/21 Councillor King moved that Council direct administration to prepare draft policies governing Council remuneration. CARRIED UNANIMOUSLY COUNCIL ACT LIST 1.1.0 Council Follow -Up Action List 38/21 Councillor Christie moved that Council receive for information the Council Follow -Up Action List as presented. CARRIED UNANIMOUSLY The Chair called for a recess at 2:45 p.m. and called the meeting back to order at 2:57 p.m. with all previously mentioned members present except Councillor Hugo. CLOSED SESSION 12.0 Closed Session 39/21 Councillor King moved that Council convene in Closed Session to discuss Personnel Item pursuant to Section 17 of the Freedom of Information and Protection of Privacy Act and Third Party Business pursuant to Section 16 and 24 of the Freedom of Information and Protection of Privacy Act, at 2:57 p.m. CARRIED The following people were in attendance of the Closed Session to provide a report and advise Council: Mike Haugen, CAO Laurie Watt, Director of Municipal Services Bill McKennan, Director of Corporate Services Carolyn Van der Kuil, Recording Secretary 40/21 Councillor King moved that Council return to open meeting at 3:43 p.m. CARRIED 3:43 p.m. — meeting recessed to allow return of public. 3:45 p.m. - meeting resumed. 4 Initials COUNCIL MINUTES OF JANUARY 26, 2021 DISPOSITION OF 9.0 Disnosition of Deleization Business & Public Hearine Business DELEGATION BUSINESS 9.1 Trochu Housing Corporation 41/21 Deputy Reeve McGhee moved that Council provide unanimous approval to extend the Council meeting past 4:30 p.m. as per Procedural Bylaw # 1821. Time: 4:21 p.m. CARRIED UNANIMOUSLY The Chair called for a recess at 4:21 p.m. and called the meeting back to order at 4:27 p.m. with all previously mentioned members present except Councillor Hugo. 42/21 Councillor King moved that Council direct administration to prepare a framework related to possible support of the Trochu Housing Corporation Project prepared for the February 91h, 2021 Council Meeting. CARRIED CLOSED SESSION 12.0 Closed Session 43/21 Councillor King moved that Council convene in Closed Session to discuss Personnel Item pursuant to Section 17 of the Freedom of Information and Protection of Privacy Act at 4:41 CARRIED The following people were in attendance of the Closed Session to provide a report and advise Council: Mike Haugen, CAO 44/21 Councillor King moved that Council return to open meeting at 4:56 p.m. CARRIED 4:58 p.m. — meeting recessed to allow return of public. 4:58 p.m. - meeting resumed. 13.0 Motions from Closed Session 45/21 Deputy Reeve McGhee moved that Council authorize the Reeve to sign the amended Chief Administrative Officer Employment Agreement with Mike Haugen on behalf of Kneehill County once amendments have been made by legal counsel. CARRIED UNANIMOUSLY 5 L- t Initials COUNCIL MINUTES OF JANUARY 26, 2021 46/21 Councilor King moved that the Chief Administrative Officer Employment Agreement between Mike Haugen and Kneehill County remain confidential in accordance with FOIP Section 17 "disclosure harmful to personal privacy". ADJOURNMENT Adiournment The meeting adjourned at 5:01 p.m. CARRIED UNANIMOUSLY Jerry Wittstock Reeve I/J4,47 Mike Haugen CAO 6 Initials