HomeMy WebLinkAbout2021.02.09 Council Meeting Package Adopted
COUNCIL MEETING AGENDA
1600-2nd Street NE
Three Hills, AB
T0M 2A0
February 9, 2021
8:30 a.m.
CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of January 26, 2021
3.0 Appointments
3.1 Public Hearing- Keiver’s Lake Road Closure, Bylaw 1828 @ 10:00 a.m.
3.2 Delegation- Great Plains MDF Production Inc., Brian McLeod, Wayne Wasylciw,
Gerry Moore at 1:00 p.m.
4.0 Transportation
4.1 Highway 27, Torrington Region Speed Reduction
5.0 Community Services
5.1 Planning
No Report
5.2 Water/Wastewater/Environment
5.2.1 Orkney Water Co-op
5.3 Agricultural Service Board & Parks
5.3.1 Campground Fees Adjustment
5.3.2 Horseshoe Canyon Pay Parking
5.4 Protective Services
5.4.1 Emergency Communications System Upgrade Project Change Request
6.0 Corporate Services
No Report
7.0 Business Arising from Previous Minutes
7.1 Master Rates Bylaw #1831
7.2 Town of Trochu/Trochu Housing Corporation Request
1 2021.02.09 Adopted Council Meeting Package
February 9, 2021 Council Meeting Agenda
Page 2 of 2
8.0 New Business
8.1 Doctor Retention and Recruitment Committee Terms of Reference
8.2 Xplornet Letter of Support Request
8.3 Cancellation of February 16, 2021, Committee of the Whole Meeting
8.4 RMA District 2 Questions
9.0 Disposition of Delegation & Public Hearing Business
9.1 Great Plains MDF Production
10.0 Council and Committee Reports
10.1 Community Futures Wildrose
11.0 Council Follow-up Action List
12.0 Closed Session
12.1 Third Party Business Interest (FOIP, Section 16 & 25)
13.0 Motions from Closed Session
2 2021.02.09 Adopted Council Meeting Package
1
________
Initials
MINUTES OF THE JANUARY 26, 2021 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor (Arrived @ 1:10 p.m.)
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor (Video Conf)
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ALSO PRESENT:
Chief Administrative Officer Mike Haugen
Director Community Services Laurie Watt
Director Corporate Services Bill McKennan
Director of Transportation Brad Buchert
Protective Services Manager Debra Grosfield
Kneehill County Fire Chief Dan Marcellus
Recording Secretary Carolyn Van der Kuil
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Delete from the Agenda
5.4.2 Emergency Communications System Upgrade Project Change
Request
ADOPTION OF
AGENDA
1.2 Adoption of Agenda
25/21 Councillor Christie moved approval of the agenda as amended.
CARRIED UNANIMOUSLY
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of January 12, 2021
26/21 Councillor King moved approval of the January 12, 2021 Council
Meeting minutes as presented.
CARRIED UNANIMOUSLY
3 2021.02.09 Adopted Council Meeting Package
COUNCIL MINUTES OF JANUARY 26, 2021
2
_________
Initials
APPOINTMENTS 3.0 Appointments
3.1 Trochu Housing Corporation
Sam Smalldon, President of the Trochu Housing Corporation, provided
Council information on their request from Kneehill County for financial
backing for the Trochu Seniors Supportive Living Facility Project
COMMUNITY
SERVICES
5.0 Community Services
PROTECTIVE SERV 5.4 Protective Services
5.4.1 Capital Replacements for Fire
The Chair called for a recess at 10:13 a.m. and called the meeting back
to order at 10:25 a.m. with all previously mentioned Council members
present.
27/21 Councillor Christie moved that Council increases the level of service of
Tender replacements to purchase a Tender with pump capability,
increasing the purchase from $475,000 to $575,000 on the Capital
Equipment Plan (CEP).
CARRIED
28/21 Councillor King moved that Council maintain the level of service for
Brush Truck replacements to purchase Brush Trucks increasing the
purchase from $100,000 to $120,000 on the Capital Equipment Plan.
CARRIED UNANIMOUSLY
29/21 Deputy Reeve McGhee moved that Council recommends the Capital
Equipment Plan annual contribution be increased by $35,336 in the
2021 proposed budget.
CARRIED UNANIMOUSLY
5.4.3 RCMP and Council’s Priorities
30/21 Councillor King moved that Council set their community priorities in
regards to RCMP services as follows:
Rural Crime Prevention
Presence in rural communities
Road safety
Reports on how many active on-duty staff members at each
detatchment
Working Cooperatively with Kneehill County Protective
Services Department
CARRIED UNANIMOUSLY
4 2021.02.09 Adopted Council Meeting Package
COUNCIL MINUTES OF JANUARY 26, 2021
3
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Initials
CORPORATE SERV 6.0 Corporate Services
6.1 Tax Cancellation- Industrial Account
31/21 Deputy Reeve McGhee moved that the amount of $12,599.19 in
property taxes be expensed and cancelled on rolls 32240810200 &
32252631410 and that administration also be directed to void any 2021
penalties currently attached to these rolls.
CARRIED UNANIMOUSLY
NEW BUSINESS 8.0 New Business
8.1 Master Rates Bylaw #1831
32/21 Councillor King moved that Council give first reading to Bylaw 1831,
that being a bylaw to establish rates, fees and charges for various
operations products, permits and services with the following
amendment; the elimination of the Dust Control rebate.
CARRIED
33/21 Councillor Christie moved that Council give second reading to Bylaw
1831.
CARRIED
8.2 Council Remuneration Review
The Chair called for a recess at 12:05 p.m. and called the meeting back
to order at 1:11 p.m. with all previously mentioned Council members
present including Councillor Penner. Councillor Hugo was not present
when the meeting reconvened.
34/21 Councillor King moved to table this agenda item until later in the
meeting when Councillor Hugo was in attendance.
CARRIED
COUNCIL REPORTS 10.0 Council and Committee Reports
10.1 Community Futures Wildrose- Minutes were provided from the
November 5th and December 3rd meetings.
10.2 December 1, 2020, Kneehill County Committee of the Whole
Minutes- Minutes were provided.
35/21 Deputy Reeve McGhee moved that Council receive the Council and
Committee reports as presented.
CARRIED UNANIMOUSLY
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COUNCIL MINUTES OF JANUARY 26, 2021
4
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Initials
8.2 Council Remuneration Review Cont’d
Councillor Hugo returned to the meeting at 1:30 p.m.
36/21 Councilor King moved to lift from the table Council Remuneration
Review.
CARRIED
37/21 Councillor King moved that Council direct administration to prepare
draft policies governing Council remuneration.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 11.0 Council Follow-Up Action List
38/21 Councillor Christie moved that Council receive for information the
Council Follow-Up Action List as presented.
CARRIED UNANIMOUSLY
The Chair called for a recess at 2:45 p.m. and called the meeting back
to order at 2:57 p.m. with all previously mentioned members present
except Councillor Hugo.
CLOSED SESSION 12.0 Closed Session
39/21 Councillor King moved that Council convene in Closed Session to
discuss Personnel Item pursuant to Section 17 of the Freedom of
Information and Protection of Privacy Act and Third Party Business
pursuant to Section 16 and 24 of the Freedom of Information and
Protection of Privacy Act, at 2:57 p.m.
CARRIED
The following people were in attendance of the Closed Session to
provide a report and advise Council:
Mike Haugen, CAO
Laurie Watt, Director of Municipal Services
Bill McKennan, Director of Corporate Services
Carolyn Van der Kuil, Recording Secretary
40/21 Councillor King moved that Council return to open meeting at
3:43 p.m.
CARRIED
3:43 p.m. – meeting recessed to allow return of public.
3:45 p.m. - meeting resumed.
6 2021.02.09 Adopted Council Meeting Package
COUNCIL MINUTES OF JANUARY 26, 2021
5
_________
Initials
DISPOSITION OF
DELEGATION
BUSINESS
9.0 Disposition of Delegation Business & Public Hearing Business
9.1 Trochu Housing Corporation
41/21 Deputy Reeve McGhee moved that Council provide unanimous
approval to extend the Council meeting past 4:30 p.m. as per
Procedural Bylaw #1821.
Time: 4:21 p.m.
CARRIED UNANIMOUSLY
The Chair called for a recess at 4:21 p.m. and called the meeting back
to order at 4:27 p.m. with all previously mentioned members present
except Councillor Hugo.
42/21 Councillor King moved that Council direct administration to prepare a
framework related to possible support of the Trochu Housing
Corporation Project prepared for the February 9th, 2021 Council
Meeting.
CARRIED
CLOSED SESSION 12.0 Closed Session
43/21 Councillor King moved that Council convene in Closed Session to
discuss Personnel Item pursuant to Section 17 of the Freedom of
Information and Protection of Privacy Act at 4:41
CARRIED
The following people were in attendance of the Closed Session to
provide a report and advise Council:
Mike Haugen, CAO
44/21 Councillor King moved that Council return to open meeting at
4:56 p.m.
CARRIED
4:58 p.m. – meeting recessed to allow return of public.
4:58 p.m. - meeting resumed.
13.0 Motions from Closed Session
45/21 Deputy Reeve McGhee moved that Council authorize the Reeve to sign
the amended Chief Administrative Officer Employment Agreement with
Mike Haugen on behalf of Kneehill County once amendments have been
made by legal counsel.
CARRIED UNANIMOUSLY
7 2021.02.09 Adopted Council Meeting Package
COUNCIL MINUTES OF JANUARY 26, 2021
6
_________
Initials
46/21 Councilor King moved that the Chief Administrative Officer
Employment Agreement between Mike Haugen and Kneehill County
remain confidential in accordance with FOIP Section 17 "disclosure
harmful to personal privacy".
CARRIED UNANIMOUSLY
ADJOURNMENT Adjournment
The meeting adjourned at 5:01 p.m.
________________________
Jerry Wittstock
Reeve
_______________________
Mike Haugen
CAO
8 2021.02.09 Adopted Council Meeting Package
Public Hearing Report AGENDA ITEM #
3.1
Page 1 of 1
Version: 2019-01
Subject: Keiver’s Lake Road Closure
Meeting Date: Tuesday, February 9, 2021
Presented By: Deanna Keiver, Development Officer
Link to Strat Plan: Providing Good Governance
Background/
Proposal
Currently Keiver’s Lake Campground is comprised of two separate titles those
being within SE 36-31-26 W4 Plan 8610545; Block 1 and a 6 acre parcel within the
NE 25-31-26 W 4. Improvements currently exist within the undeveloped road
allowance. Sexsmith Surveys has provided a Plan of Survey consolidating the
Closed Road Allowance with the two separate titles which comprise the Keiver’s
Lake Campground. Postponed on January 12, 2021, due to Covid-19 Provincial
Restrictions
,
Discussion/
Options/
Benefits/
Disadvantages:
In April 2020, Council moved to direct Administration to pursue the road closure and
consolidation of the undeveloped road allowance with the Keiver’s Lake
Campground.
Due to Covid-19 and the length of time required for the surveyor to get a copy of the
original 1889 Lake Traverse from Ottawa, this is coming before Council today.
Land Titles did require a new survey of the current Keiver’s Lake shoreline in order
to complete the Plan of Survey.
Consolidating the road allowance and the two separate titles for the campground,
will bring the size of the campground to 7.14 hectares (17.64 acres). A Real
Property Report has been completed. The measurements confirm the Campground
Office will not meet side and front property line setbacks. Once the road closure is
completed, an application will be presented to the Municipal Planning Commission
for a variance to Land Use Bylaw 1808.
Director Approval:
Laurie Watt, Director Community Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
9 2021.02.09 Adopted Council Meeting Package
BYLAW NO 1828
ROAD CLOSURE BYLAW – KEIVER LAKE
BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF
ALBERTA, FOR THE PURPOSE OF CLOSING TO PUBLIC TRAVEL IN ACCORDANCE
WITH SECTION 22 OF THE MUNICIPAL GOVERNMENT ACT, CHAPTER M26.1, REVISED
STATUTUES OF ALBERTA 2000, AS AMENDED
WHEREAS the lands hereafter described are no longer required for public travel, and
WHEREAS application has been made to Council to have the road allowance closed, and
WHEREAS the Council of Kneehill County deems it expedient to provide for a bylaw for the
purpose of closing to public travel certain roads, or portions thereof, situated in the said
municipality, and therefore disposing of same, and
WHEREAS notice of the intention of Council to pass a bylaw has been given in accordance with
Section 606 of the Municipal Government Act, and
WHEREAS Council was not petitioned for an opportunity to be heard by any person claiming to
be prejudicially affected by the bylaw
NOW THEREFORE BE IT RESOLVED that the Council of Kneehill County, in the Province of
Alberta does hereby close to public travel for the purpose of creating title to the following
described road allowance, subject to right of access granted by other legislation:
1. All that portion of the government road allowance lying between the North West Quarter
Section 30 Township 31 Range 25 West 4th Meridian and North East Quarter Section 25
Township 31 Range 26 West 4th Meridian lying North Lake No. 2 (Keiver Lake) as shown
on Plan 211 _ _ _ _ .
10 2021.02.09 Adopted Council Meeting Package
READ a first time on this 24th day of November, 2020.
PUBLIC HEARING was held on the 9th day of February, 2021.
APPROVED this day of , 2021.
Minister of Transportation
READ a second time on this _____ day of ______, 202_.
READ a third time and final time of this day of , 202 .
Reeve
Jerry Wittstock
Date Bylaw Signed
Chief Administrative Officer
Mike Haugen
11 2021.02.09 Adopted Council Meeting Package
11/3/2020 Print Preview
https://app.munisight.com/KneehillCounty/Content/Site/PrintMapPage.aspx?siteId=1 1/1
Kneehill County
100 yd
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Scale 1: 4,277
The municipality makes no representation or warranties regarding the information contained in this
document, including without limitation, whether said information is accurate or complete. Persons
using this document do so solely at their own risk, and the municipality shall have no liability to such
person for any loss or damage whatsoever. This document shall not be copied or distributed to any
person without the express written consent of the municipality. Copyright Kneehill County. All Rights
Reserved.
Kneehill County Date Created: 11/3/2020
12 2021.02.09 Adopted Council Meeting Package
Delegation Request Form
Please submit completed form to
carolyn.vanderkuil@kneehillcounty.com
This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of
Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of
this information, please contact the FOIP Coordinator at 403-443-5541.
Regular Council Meeting Date & Time:
GUIDELINES
• Presentations are not to exceed 15 minutes, including questions, unless permitted by Council.
• The Delegation Request Form and related documents will become part of the public record and
will be released/published in the agenda and minutes and will be made available to the pubic in
a variety of methods.
• Persons interested in requesting a presentation to Kneehill County Council must supply all
pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on
the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the
agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will
become part of the public record.
• The County’s Council meetings are video recorded and live-streamed on the County’s website.
Please submit completed form to carolyn.vanderkuil@kneehillcounty.com
PRESENTER DETAILS
Name: (Person Making
presentation)
Company or Group Represented:
Contact Number:
Email:
Mailing Address:
MEETING DETAILS
Please Note:
Regular Council Meetings are held the second and fourth Tuesday of every month unless otherwise
posted. Please see Kneehill County Website or contact Administration for more information.
13 2021.02.09 Adopted Council Meeting Package
Delegation Request Form
Please submit completed form to
carolyn.vanderkuil@kneehillcounty.com
This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of
Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of
this information, please contact the FOIP Coordinator at 403-443-5541.
PRESENTATION TOPIC
Will the presentation require PowerPoint facilities? Yes No
The topic of the discussion is (be specific, provide details, and attach additional information, if
required so that all necessary details may be considered.):
PURPOSE OF PRESENTATION
☐ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other
Desired Resolution (What is the decision you are asking to make?)
• Have you included all attachments?
• Does your summary contain all pertinent information?
• Have you provided enough information to enable Council to make an informed decision?
• Have you reviewed your presentation to ensure that it will fit within the specified timelines?
14 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
4.1
Page 1 of 1
Version: 2020-02
Subject: Highway 27, Torrington Region Speed Reduction
Meeting Date: Wednesday, February 9, 2022
Prepared By: Kylie Van der Kuil, Transportation Administrative Assistant
Presented By: Brad Buchert, Director of Transportation
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council write a letter of support to Alberta Transportation to reduce the speed
limit on Hwy 27 in the Torrington region.
Background/
Proposal
Administration received an email from Alberta Transportation requesting a letter of
support from Kneehill County for the speed limit to be reduced. The current speed
limit on Highway 27 through Torrington is 50 km /hr. Upon the review it was found
that there is no transition zone of 70 km/hr at this section of the highway.
Discussion/
Options/
Benefits/
Disadvantages:
According to Alberta Transportation Guidelines, Transition Zones are recommended
when there is a roadway speed reduction of more than 40 km/hr. Adding transition
zone of 70 km/hr would help in reducing the speed of the motorists before entering
the corporate limits of 50 km/hr zone.
Administration is proposing that Council send a letter of support to Alberta
Transportation regarding the speed limit changes for Hwy 27, located in the
Torrington region.
Financial
Implications:
Council Options:
1. That Council create a letter of support
2. That Council direct administration to provide further information.
3. That Council receives as for information.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
• Engineered drawing of proposed speed limits. (100 km/hr to 70 km/hr to 50
km/hr in each direction)
• E-mail from Alberta Transportation
Follow-up
Actions:
Director Approval:
Name, Title
CAO Approval:
Mike Haugen, Chief Administrative Officer
15 2021.02.09 Adopted Council Meeting Package
2 Street
805
805
Second Street2 Avenue3 Avenue1 Avenue1 Avenue2 Avenue2 Avenue1 Avenue1 Street 1 Street 1 Street
Centre Street
Arena
Memoroal
Ron Gorr
Site
Camp
Torringston
Torrington
70 km/h
PROPOSED
100 km/h
EXISTING
50 km/h
EXISTING
70 km/h
PROPOSED
100 km/h
EXISTING
27 27
Schedule
Section
Subsection
Drawn By: S.P.
PROPOSED SPEED LIMITS
TORRINGTON
HIGHWAY 27:08
Ministerial Order No.
KM 28.161 KM 28.711 KM 29.342 KM 29.892
Ra
i
l
wa
y AvenueTownship Road 325ARai
l
wa
y AvenueRa
i
l
way Ave
nueDate: December 02, 2020
50 km/h
PROPOSED
KM 28.771
16 2021.02.09 Adopted Council Meeting Package
17 2021.02.09 Adopted Council Meeting Package
February 09, 2021
Azhar Bangash, MEng., P.Eng.
Operations Engineer
Delivery Services, Central Region
Alberta Transportation
Government of Alberta
401 Provincial Building
4920 - 51 Street
Red Deer, AB T4N 6K8
Dear Mr. Bangash;
Re: Letter of Support for the Speed Limit Reduction on Hwy 27, located in the Torrington Region
Over the past few years, concerns about the safety of this section of road and the need for
improvements, have been raised with Kneehill County Council.
Kneehill County is pleased to provide support to Alberta Transportation regarding adding a transition
zone from 100km/hr, to 70 km/hr, to 50 km/hr, each direction located in the Torrington region.
Regards,
KNEEHILL COUNTY
Jerry Wittstock,
Reeve
JW/kv
18 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
5.2.1
Page 1 of 2
Version: 2020-02
Subject: Orkney Water Co-op
Meeting Date: Tuesday, February 9, 2021
Prepared By: John McKiernan, Manager of Environmental Services
Presented By: John McKiernan, Manager of Environmental Services
Link to Strat Plan: Level of Service
Recommended
Motion:
Council direct Administration to discuss with the Orkney Water Co-op a plan for
Kneehill County to assume ownership and operation of the system.
Background/
Proposal
A representative of the Orkney Water Co-op has contacted Kneehill County in
regards to the County assuming the operation and ownership of the small water
system that services a small area of residences in the southeast of the County.
Discussion/
Options/
Benefits/
Disadvantages:
The current Orkney Water Co-op is a small water system that has:
- approximately 15 km of HDPE pipeline (7.25 km of 50mm and 1.5 km of 38 mm)
- 3 isolation valves on the 50mm lines
- 13 m3 underground concrete reservoir
- 10x10 pump house building
- 2 groundwater wells (1 constructed in 1988, 1 constructed in 2001)
- 1 distribution jet pump with 30-gallon pressure tank
- 9 metered customers (2 customers have secondary meters for larger volumes)
and are using cisterns
- Community Hall is an unmetered connection that uses a hydrant to fill a cistern as
needed.
- It is understood that there are chlorine residual/dosing issues and high THM’s
The co-op currently bills once per year to its members and charge:
- base rate of $30/month
- $5.00/1000 gallons (3.79 m3) for household
- $2.00/1000 gallons (3.79 m3) for livestock/spraying
If Kneehill County were to be owners of the system and operate, it is anticipated
there would be some immediate costs associated with this including the
requirement of an operator to visit the pumphouse on all work days due to the lack
of no continuous monitoring of the system. Below are some estimations of such
costs:
Utilities: $1,640 /year
Insurance: $2,000 /year
Water Testing: $800 /year (THM, Lead, Chemical analysis)
Sodium Hypochlorite: $150 /year
Department maintenance/supplies: $1,000 /year
From what we know of the system currently, Administration has identified some
high-level recommendations for upgrades to the water system to accommodate the
operation of the system as well as to facilitate the reading of water meters for billing:
Reservoir
Reconfigure the location of the water well inlet into the reservoir, consider a small
recirculation pump $2,000
19 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION AGENDA ITEM #
5.2.1
Page 2 of 2
Version: 2020-02
Pumphouse
On-line chlorine residual monitoring $7,450
Remote Alarms, intrusion alarms, door lock change $4,500
Distribution
Installation of sample/flush stations $1,800
Water meter replacement $5,500
(optional) meter lift stations $33,480
Operationally, it may be prudent to redefine the limits and flow rate of the system
and propose that the system only be a low flow system filling cisterns (.5 igpm). This
may not be ideal for the higher volume users and a decision or solution may be
required. The County would not be interested in taking the responsibility of
maintaining any of the individual cisterns.
Financial
Implications:
$5,590 annual operational costs (not including labour/truck)
$54,730 for recommended upgrades
$6,564 water sales (based off of 2019 total water usage x $2.00/m3 and monthly flat
fee)
Council Options:
1. Council direct Administration to discuss with the Orkney W ater Co-op a plan
for Kneehill County to assume ownership and operation of the total water
system.
2. Council direct Administration to respond to the Orkney Water Co-op that
they are not able to assume ownership or provide operational assistance at
this time.
3. Receive as information
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Map of Orkney Water Co-op
Follow-up
Actions:
After discussions with Orkney Water Co-op, Administration will bring back to
Council an agreement between the County and the Co-op for discussion and
decision should the Co-op be willing.
Director Approval: Laurie Watt, Director
Community Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
20 2021.02.09 Adopted Council Meeting Package
212021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
5.3.1
Page 1 of 2
Version: 2020-02
Subject: Master Rates Bylaw - Campground Fees Adjustment
Meeting Date: Tuesday, February 9, 2021
Prepared By: Shelby Sherwick, Public Lands Coordinator
Presented By: Shelby Sherwick, Public Lands Coordinator
Link to Strat Plan: Level of Service
Recommended
Motion:
Council approves recommended fee adjustments as presented for 2021
amendments to the Master Rates Bylaw 1831 prior to final reading.
Background/
Proposal
Kneehill County campground booking fees have not been adjusted in recent years,
and changes could be made to the fee structure for 2021 to continue aligning the
Kneehill County booking fees with campgrounds in the surrounding region based on
services currently offered at Kneehill County campgrounds.
Discussion/
Options/
Benefits/
Disadvantages:
Kneehill County campground fees have not been updated since 2018. There is
opportunity to adjust the campground booking fees in the 2021 amendments to the
Master Rates Bylaw while keeping fees in a similar range to other campgrounds in
the region.
For 2021, there will be a booking fee from the online booking system that will add a
fee in the range of $2 to $5 to the total booking cost, based on the total cost of the
booking ($2 for bookings under $50, $3 for bookings between $50-100, $5 for
bookings over $100).
Based on information available online, below is a comparison of Kneehill County
campgrounds along with others in the region:
Keiver’s
Lake
Swalwell,
Braconnier
Dam,
Torrington
Three
Hills Carbon Horseshoe
Canyon
Serviced
Sites
(Power
Only)
$20
Serviced
Sites
(Power,
Water)
$30 $35
Serviced
Sites
(Power,
Water,
Sewer)
$35
$37, $40
(30 Amp or
50 Amp)
$49, $54
(30 Amp or
50 Amp)
Unserviced
Sites $25 $20 $15
$20
(including
tenting
sites)
$35
Tenting
Sites $20 $15 $20 $35
22 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION AGENDA ITEM #
5.3.1
Page 2 of 2
Version: 2020-01
Below are the suggested changes to be reflected in the 2021 Master Rates Bylaw:
Proposed Campground Fee
Adjustments
2020 2021
Serviced Sites $30 $32
Unserviced
Sites – Keiver’s
Lake
$25 $25
Tenting Sites –
Keiver’s Lake $20 $25
Unserviced
Sites – Other
Campgrounds
$20 $25
Tenting Sites –
Other
Campgrounds
$15 $20
These changes would consolidate the fee structure for unserviced sites at Kneehill County
campgrounds and adjust the current fees to remain aligned with the local region.
Financial
Implications:
- Changes within Master Rates Bylaw 1831
- Campground revenue changes for 2021 will reflect these adjustments in
fees
Council Options:
1. Council approves recommended fee adjustments as presented for 2021
amendments to the Master Rates Bylaw 1831.
2. Council moves to keep campground fees the same as 2020 rates for the
2021 camping season.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
N/A
Follow-up
Actions:
Implement changes in Master Rates Bylaw 1831 final reading and in online
campground booking software
Director Approval:
Laurie Watt, Director Community Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
23 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
5.3.2
Page 1 of 2
Version: 2020-02
Subject: Master Rates Bylaw - Horseshoe Canyon Pay Parking
Meeting Date: Tuesday, February 9, 2021
Prepared By: Shelby Sherwick, Public Lands Coordinator
Presented By: Shelby Sherwick, Public Lands Coordinator
Link to Strat Plan: Improving Fiscal Sustainability
Recommended
Motion:
Council approves the inclusion of $2 / vehicle for pay parking fees at Horseshoe
Canyon in the 2021 amendments for Master Rates Bylaw 1831.
That Council direct Administration to include $40,000 in the 2021 Operating
Expense Budget and $40,000 in the 2021 Operating Revenue Budget for a pay
parking pilot project at Horseshoe Canyon
Background/
Proposal
The Town of Drumheller completed a pilot project for pay parking in 2019, and
continued the initiative in 2020 at the Hoodoos tourism site. Based on reports
regarding the Town of Drumheller’s pilot project, there may be potential to see
similar revenues at Horseshoe Canyon with the introduction of a similar model.
Onsite parking attendants could also serve as tourism ambassadors for the site and
provide information to visitors about the Canyon and about other tourism attractions
in Kneehill County and the surrounding region. There may also be opportunity for
partnerships as part of regional tourism initiatives.
Discussion/
Options/
Benefits/
Disadvantages:
Administration is recommending that Council consider a pilot project for 2021 before
a building and related infrastructure is introduced, similar to the Town of Drumheller
pilot project. This will provide for a trial season to assess any site-specific
challenges (ie. traffic flow, parking attendant location, safety concerns), before
moving forward with more permanent infrastructure onsite.
These revenue estimates are based on average traffic counts between May and
September and operating from Thursday to Monday, and based on comparable
values from Town of Drumheller reports.
Costs:
• $40,000 Annual operating costs (2 seasonal employee’s salaries, signage,
handout and marketing material, internet/phone).
Revenue
• $40,000 if same as Town of Drumheller fees of $2
2 seasonal employees are being recommended based on the Town of Drumheller
report and due to safety / security concerns and dealing with the potential volume of
traffic onsite.
There are potential disadvantages / impacts related to this initiative, including but
not lim ited to: potential traffic safety concerns around visitors parking on roadways,
visitors accessing the Canyon using informal access points that may pose safety
concerns, higher volumes of visitors parking on neighboring properties where
24 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION AGENDA ITEM #
5.3.2
Page 2 of 2
Version: 2020-01
parking is free, and concerns related to COVID-19 exposure while collecting
payment and working within close proximity to high volumes of people.
Additional costs due to enforcement around parking are not included in the
estimated costs, as these are unknown at this time.
Financial
Implications:
- Adjustment to 2021 budget
- Changes to 2021 amendment of Bylaw Master Rates Bylaw 1831 to include
pay parking fees
Council Options:
1. Council approves amendments for Master Rates Bylaw 1831 and inclusion
of $40,000 in operating budget on both the expense and revenue side for
2021 pay parking pilot project at Horseshoe Canyon,
2. Council receives as information
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
N/A
Follow-up
Actions:
Implement changes in Master Rates Bylaw 1831, amend 2021 Parks operating
budget for approval, initiate pilot project for 2021 season.
Assessment of pilot project following 2021 season.
Director Approval:
Laurie Watt, Director Community Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
25 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
5.4.1
Page 1 of 3
Version: 2020-01
Subject: Emergency Communications System Upgrade Project Change Request
Meeting Date: Tuesday, February 9, 2021
Presented By: Debra Grosfield, Manager of Protective Services &
Dan Marsellus, Rural Fire Chief
Link to Strat Plan: Improving Fiscal Sustainability
Recommended
Motion:
That Council change the scope of the emergency communications upgrade project
to AFRRCS instead of Digital System with AFRRCS, thus cancelling the existing
agreement with the project contractor.
Council move to amend Project B1943 in the 2021 Capital Budget from $960,250 to
$978,000, with additional funds of $17,750 to come from Contingency Funds.
Council move to have Administration review the ICF Fire Agreements to ensure
whether a clarification/MOU is needed with all contracted municipalities in regards
to the communications system.
Background/
Proposal
August 2019 COUNCIL: The RFP for Emergency Communications System
Upgrade was issued for an assessment on our current situation. The results had
shown areas of poor coverage in all of the fire districts, and countywide problems
with communications on fire scenes, potentially putting our first responders at risk.
The consoles in the tower buildings for 911 emergencies are from 2001 and 2008,
putting some long past their replacement life span of 12 years.
Following the assessment of the system, an RFD was taken to Council in March
2020 to move forward with Request for Proposals for a “Digital Emergency
Communications System with AFRRCS option”.
June 2020 COUNCIL: Results received from April 2020 RFP & Recommendation to
adjust the capital project from $310,000 to $960,250. In order to award the contract,
administration proposed to amend the Budget to purchase system and components
outright:
a) Base funding required $615,000 for our recommended proponent
b) Core Infrastructure Assessment (base stability and fall protection)
required $110,000
c) Repairs to grounding, electrical at all sites $110,000
d) Contingency 15% due to the variables in this system $125,250
TOTAL for Upgrade RFP (no new towers): $960,250
TOTAL in Project #B1943: $310,000 + 650,250 = $960,250
Council decision based on Phase 1 of Communications Upgrade RFP:
June 2020 MOTION: “Deputy Reeve McGhee moved that Council authorize a
budget amendment for Capital Project #B1943 from $310,000 to $960,250 with
funds to come from the Contingency Reserve with additional funding in the
amount of $300,000 to be placed in the 2021 Capital Budget for potential
purchase/replacement of the Trochu Tower.”
26 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
5.4.1
Page 2 of 3
Version: 2019-01
Discussion/
Options/
Benefits/
Disadvantages:
Impacts to the Digital with AFRRCS Project:
1. Sarcee and Linden tower twists – over-weighted, and unable to support
broadband options
2. Repairs to the tower system, and further impacts to capital replacement
3. Security and risk of operating our aging tower system
4. Trochu Tower – not able to co-locate with AFRRCS tower
5. Trochu Tower – not able to purchase RCMP tower on site currently used
6. Original report in Phase 1 did not show impact of the current state of
towers, further assessment now completed
7. Drumheller fire now has access to AFRRCS
8. Financial Sustainability – recognizing these impacts will now not support
financial efficiency
Full report as attached.
Financial
Implications:
2020 Capital Budget $960,000 Digital System with AFRRCS supplemental
2021 Capital Budget $300,000 Trochu Tower in 2021 (NOT YET APPROVED IN
2021 CAPITAL BUDGET)
OPTION 1: Current Digital Contract is $650,000
Plus, IMPACTS identified above = $1,130,800 to 1,294,000
(incl Trochu Tower Replacement 2021)
Plus, annual operating ($44,000)
Plus, capital replacement ($220,000/year to replace 4 towers within 5 yrs)
OPTION 2: AFRRCS Proposal is between $951,651 to 1,026,651
Plus, annual operating ($12,000)
Plus, operating old system for Operations in 2021 and 22 ($24,000)
Decommission and/or selling of tower system
Council Options:
1. Approve the recommendation as presented.
2. Leave the project scope as Digital with AFRRCS supplemental working
within the existing budget, plus Trochu Tower solution in 2021 Capital
Budget.
3. Administration to come back with other options.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☒ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☒ Other-
Fire Chiefs and CAO’s were consulted via phone in regards to the latest impact,
no decisions were made.
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
27 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
5.4.1
Page 3 of 3
Version: 2019-01
Attachments:
Impact report on Project B1943
Follow-up
Actions:
Administration to confirm the ICF sub agreement for fire reflects the decision made.
Director Approval:
Laurie Watt, Director of Community Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
28 2021.02.09 Adopted Council Meeting Package
pg. 1 Emergency Communications System Project B1943 Jan. 26, 2021
Report to Council on External Impacts to Project B1943
Prepared by Deb Grosfield and Dan Marsellus – February 2, 2021
1. RECOMMENDATION
1. Cancellation of Agreement with WestCan for a Digital with AFRRCS supplemented system.
2. Approval of AFRRCS system for Emergency Communications System (with handhelds to be decided,
OPTION 2 (Truck Seating with Officers Recommendation), increasing the Project Budget from $960,000 to
$978,000.
3. Administration to review the ICF Fire Agreements to ensure whether a clarification/MOU is needed with
all contracted municipalities in regards to the communications system.
2. IMPACTS TO THE ORIGINAL PROJECT
Issued Identified Evidence Impact to Project $ of Impact
1 Sarcee and Linden
Towers twisted
Tower Analysis
by Westcan
- alternative solution to no new towers… $10K
plus $400/month ongoing (Annually $4800)
+ 10K + 4800
annually
2 Repairs to tower system
(Carbon, Wimborne)
Tower Analysis
by Westcan
- maintenance: corrosion, grounding, re-
alignment, tensions
- not in compliance with CSA Standard S37-18
+ $60,000 –
100,000, & capital
replacement within
5 years
3 Security and Risk Tower Analysis
by Westcan &
Known Risk
- Anti-climb for all towers $10K each x 4
- Fencing at Wimborne, Sarcee and Linden
$30,000
- No as-built drawings; no engineer will sign
off on the foundation of any towers unless
further in-depth analysis completed. $0 (no)
+ $70,000
4 Trochu Tower unable to
co-locate with AFRRCS
tower
Emails & Calls
with AFRRCS
- No was received to co-locate on AFRRCS
tower, thus looking at alternative: purchasing
RCMP tower, lease option.
- New tower $300-400K
+ $300,000
(motion in Council
to bring back as a
Capital Budget 21
item)
5 Trochu Tower – RCMP
purchase option
Emails & Calls
with RCMP
- Not available as option - received no to
purchase as a possible solution, as the tower
is out of date.
6 Original report received
in Phase 1 of RFP
(project)
Bearcom
Consulting
- Original report did not identify these issues
with the existing tower system, other than
grounding work and maintenance on all
towers
- This report set us down the path of Digital
with supplemental AFRRCS
29 2021.02.09 Adopted Council Meeting Package
pg. 2 Emergency Communications System Project B1943 Jan. 26, 2021
7 Drumheller Fire now
has access to AFRRCS
(partially)
Drumheller
Protective
Services
- When originally taken to Council, a digital
recommendation was that we would not be
able to communicate with Drumheller Fire
Department if we went full AFRRCS, however
they have now set up AFRRCS and will be
moving towards this as well.
8 Financial Sustainability Assessment of
impacts
- Cost of Digital system upfront is now $1.2M
with building Trochu tower
- Cost of AFRRCS upfront is $700-780,000
- Long term impacts with capital replacement
of all towers is substantial at $150,000 each
for Sarcee and Linden, $400,000 each for
Carbon and Wimborne.
1.2M compared to
780,000
Capital needs to
replace 4 towers in
next 5 years =
$1.1M
Objective of Project: To ensure the safety of firefighters through a reliable radio communications system.
Objective of Project: AS IT RELATES TO OUR STRATEGIC PLAN: To ensure fiscal sustainability.
4. AFRRCS OVERVIEW
Following many discussions with the provincial body that manages AFRRCS, they want all first responders
on this provincial system to streamline communications throughout the province. Thus their reluctance
to co-locate equipment, even for just a short while (5-7 years until we transition).
Advantages Disadvantages
Provincial Tower and Repeater System owned and
maintained by Province.
Won’t have broadband capabilities, however may sell
towers to private business.
Licensing $9K/year instead of $20,000 for two systems
(digital with afrrcs), $9,000 currently.
Won’t have system for HAMM radio (current user),
broadband agreements to be terminated (2
companies), and public works would not have access
(grader operators).
Following decommission of tower system, no
insurance, power, security, maintenance, phone lines,
lease agreements (Approx per year $20,000).
Impact to municipalities for replacement of radios (or
additional radios depending on decisions).
NO further capital required for tower infrastructure. Cost of handheld radios increases. See table below.
30 2021.02.09 Adopted Council Meeting Package
pg. 3 Emergency Communications System Project B1943 Jan. 26, 2021
5. IMPACTS TO OTHER STAKEHOLDERS
Municipalities:
Fire Chiefs were consulted in spring of 2020 at a Fire Chiefs Committee Meeting where it was decided to recommend to
Council(s) to go ahead with a Digital System with AFRRCS supplemented to slowly transition in 5-7 years into AFRRCS. The
transition was to buy time for handheld radios to come down in price in regards to replacement of these for all members in
our service area.
A letter was sent to the CAO’s describing the project in detail on October 5, 2020, no questions followed.
Fire Chiefs and CAO’s were consulted via phone in December 2020 following the impact report we received in regards to the
tower system infrastructure assessment. The key message was that no decisions had been made, however it was to make
them aware that changes may need to occur in regards to the entire communications system.
Handhelds have historically been operating costs of each municipality, while the tower system and truck radios have been
under Kneehill County.
All Fire Departments involved in providing our fire service are using one of 2 response apps as another layer of notification for
response. Active 911 is used by 4 departments and I Am Responding is used by 2. These apps provide extra information to
the responders for mapping of the incident location and providing a quick view of where members are in relation to the fire
hall or incident. Active 911 has extra features that allow for pre-planning notes such as lock boxes for keys, hydrant locations
and other useful options that have yet to be fully utilized. Currently neither app allows for radio voice transmission to be
heard by responders. These apps allow first responders to be alerted to a call and prepare for quickest routes to the incident
but are still limited in their scope.
Kneehill County Operations:
• Parks & Utilities no longer use in-truck radios
• Utilities (Water) uses the towers for private internet service for wireless monitors on pumphouses and
reservoirs.
• Aqua 7 uses the towers for monitoring.
• Transportation installs radios in new equipment, however use is limited due to changing technologies (cell
phones and 2 way radios).
• Transportation preference would be to delete the radio use in units and look at 2 way radios for certain
equipment needs and/or cell phones (annual cost of approximately $10,000).
• Working Alone - We have Fleet Complete in our units that have GPS and it can be set up to alert
supervisors if communication is lost for certain amounts of time.
31 2021.02.09 Adopted Council Meeting Package
pg. 4 Emergency Communications System Project B1943 Jan. 26, 2021
6. FINANCIAL IMPACTS
2020 Capital Budget $960,000 Digital System with AFRRCS supplemental
2021 Capital Budget $300,000 Trochu Tower in 2021 (NOT YET APPROVED IN 2021 CAPITAL BUDGET)
OPTION 1: Current Digital Contract is $650,000
Plus IMPACTS identified above = $1,130,800 – 1,294,000 (incl Trochu Tower Replacement 2021)
Plus annual operating ($44,000)
Plus capital replacement ($220,000/year to replace 4 towers within 5 years)
OPTION 2: AFRRCS Proposal is between $951,651 to 1,026,651
Plus annual operating ($12,000)
Plus, operating old system in 2021 and 2022 ($24,000)
Decommission and/or selling of tower system
Re-evaluating Project following Tower Assessments
DIGITAL with AFRRCS capabilities AFRRCS
$100,000 Tower System maintenance in 2021
$ 70,000 Tower System security in 2021, 2022
$ 14,800 Tower System (Linden and Sarcee alternative
solution, leaving twists)
$660,000 Base cost of contract with WestCan
(incl handhelds and mobile repeaters)
$300,000 Trochu Tower replacement
$ 20,000 Annual costs for insurance, licensing
$ 6,000 Annual costs for AFRRCS licensing
$ 8,000 Annual maintenance costs
$1,178,800
$ 0 Tower System maintenance
$ 90,000 Mobile Repeaters to supplement system
$189,000 Truck radios (27x$7K)
$ 9,000 Annual licensing
$288,000
Handheld Option 1 ($498,750)
Handheld Option 2 ($450,000) *RECOMMENDED
Handheld Option 3 ($423,750)
= $738,000
$386,005 Costs incurred to date on Project
-60,000 AFRRCS radios to keep for either scope of project
-86,102 Credit on project **TIME SENSITIVE
= $239,903
Total Project = $977,903
$1,026,651 (with Option 1 on Handhelds*)
$951,651 (with Option 3 on Handhelds*)
ANNUAL OPERATING: DIGITAL ANNUAL OPERATING: AFRRCS
Annual costs include insurance (5K), licensing for Digital
(15K) and AFRRCS (6K), land rentals (8K), tower
maintenance (8K)
Capital replacement of towers (not currently budgeted for…
$220,000 per year to replace in 5 years).
Approx 42K annually
+ $220,000 for 5 years to replace towers by 2025
Annual costs include insurance (3K), licensing for AFRRCS
only (9K), and radio replacements (each municipality would
be responsible for this – we would have Torrington Fire Dept
expenses).
Approx 12K annually
Decommissioning (or selling) of towers in future operating
*Handheld Radio Options listed below.
32 2021.02.09 Adopted Council Meeting Package
pg. 5 Emergency Communications System Project B1943 Jan. 26, 2021
7. RADIO REQUIREMENTS/OPTIONS
Fire Department OPTION #1
Radios by Membership
OPTION #2 Truck Seating
plus Officers for Safety
OPTION #3
Radios by Truck Seating
Torrington 19 Handhelds, 4 Mobiles,
1 repeater
1 handheld radio per
member on scene and 1
mobile in each apparatus,
Command has 2 to monitor
dispatch and tactical
network. 1 x mobile
repeater needed for low
coverage areas
17 Handhelds, 4 Mobiles,
1 repeater
Trochu 24 Handhelds, 4 Mobiles,
1 repeater
Same as above 17 Handhelds, 4 Mobiles,
1 repeater
Three Hills 21 Handhelds, 6 Mobiles Same as above but no
repeater needed
21 Handheld, 6 Mobiles
Linden 32 Handhelds, 3 Mobiles Same as above but no
repeater needed
17 Handheld, 3 Mobiles
Acme 19 Handhelds, 5 Mobiles Same as above but no
repeater needed
22 Handhelds, 5 Mobiles
Carbon 16 Handhelds, 4 Mobiles,
1 repeater
Same as Trochu 17 Handhelds, 4 Mobiles,
1 repeater
Kneehill County FC
and DEM
2 Handhelds, 1 Mobile 2 Handhelds, 1 mobile 2 Handhelds, 1 Mobile
Totals 133 Handhelds,
27 Mobiles, 3 Repeaters
120 Handhelds, 27
Mobiles,
3 Repeaters
113 Handhelds, 27 Mobiles,
3 Repeaters
Hand held $3750
each (AFRRCS)
$498,750.00 $450,000.00 $423,750.00
Mobile $7000 $189,000.00 $189,000.00 $189,000.00
Repeater $30000 $90,000.00 $90,000.00 $90,000.00
AFRRCS $777,750.00 $729,000.00 $702,750.00
33 2021.02.09 Adopted Council Meeting Package
pg. 6 Emergency Communications System Project B1943 Jan. 26, 2021
8. COVERAGE MAPS
AFRRCS – Hwy 575
and Hwy 9 area
Digital – Carbon to
Drumheller area
34 2021.02.09 Adopted Council Meeting Package
pg. 7 Emergency Communications System Project B1943 Jan. 26, 2021
Digital – Torrington and
Wimborne Area
AFRRCS – Torrington and
Wimborne Area
35 2021.02.09 Adopted Council Meeting Package
pg. 8 Emergency Communications System Project B1943 Jan. 26, 2021
Digital – Trochu and Huxley
Area
AFRRCS – Trochu and Huxley
Area
36 2021.02.09 Adopted Council Meeting Package
pg. 9 Emergency Communications System Project B1943 Jan. 26, 2021
AFRRCS – Entire County
37 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
7.1
Page 1 of 2
Version: 2020-02
Subject: Master Rates Bylaw #1831
Meeting Date: Tuesday, February 9, 2021
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council provide third reading to Bylaw 1831, that being a bylaw to establish
rates, fees and charges for various Operations products, permits and services.
Background/
Proposal
Council passed first reading including dust control at full cost recovery and second
reading.
The Municipal Government Act allows Council to pass bylaws regarding municipal
services. Kneehill County has consolidated the fees it charges for providing goods
and services into a Master Rates Bylaw that will be reviewed and updated annually
as part of the County’s budgeting process. Administration has reviewed the rates
established in Bylaw 1795 and is proposing the changes summarized below.
• Dust Control at full cost recovery.
• Replacement Rural Sign .
• Planning fees are proposed to be added to align with the new Land Use
Bylaw.
• Non-County Residential Connection Rural Waterline water charge fee
added to align with Policy 14-17 that was newly adopted on June 23, 2020.
• Remove the Agricultural Service Board Rental Equipment. Council moved
to discontinue the rental equipment program at the April 9, 2019 Council
meeting.
• Special events fees are proposed to be added to align with the Special
Events Bylaw passed on May 26, 2020.
• Various textual amendments are proposed to better explain and clarify fees.
• Accessory Building fees amended to be more equitable in relation to the
size of the accessory building.
• FOIP charges to align with the maximum amounts that can be charged to
applicants listed in the Alberta Freedom of Information and Protection of
Privacy Regulation.
• Fire Inspection fees to align with recommendations following the provincial
audit by AB Safety Codes.
• Animal Control, capturing fee charge proposed to move towards full cost
recovery.
• Road permit fee adjusted to align with provincial regulated fees.
Discussion/
Options/
Benefits/
Disadvantages:
The proposed fee changes are outlined in more detail in Attachment ‘A’ of this
report. The fees in Attachment ‘A” that are highlighted in light green are fee
changes that Administration have not presented to Council, all the other fee
changes Council has reviewed prior.
Financial
Implications:
The proposed fee changes align with the proposed 2021 Operating and Capital
budget.
Council Options: 1. To provide third reading to Bylaw 1831.
38 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION AGENDA ITEM #
7.1
Page 2 of 2
Version: 2020-01
2. That Council provide alternate direction.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Attachment ‘A’- Breakdown of Proposed New Fees and Fee Changes
Bylaw 1831- New Proposed Master Rates Bylaw
Bylaw 1795- Old Master Rates Bylaw
Follow-up
Actions:
CAO Approval:
Mike Haugen, Chief Administrative Officer
39 2021.02.09 Adopted Council Meeting Package
Attachment “A”- Breakdown of Proposed New Fees and Fee Changes
Proposed New Fees
Fee 2020 Rate Proposed
2021 Rate
Rationale
Operations
Dust Control
Calcium Chloride (after
rebate deadline)
N/A (New Fee) $10.47/metre Policy 13-4 was amended on March
24, 2020 to offer dust control after
the rebate period at cost recovery.
Dust Control
Spec Crude (after rebate
deadline)
N/A (New Fee) $39.35/metre Policy 13-4 was amended on March
24, 2020 to offer dust control after
the rebate period at cost recovery.
Planning
General
Land Use Bylaw Amendment
N/A (New Fee)
$1500.00
New fees to align with the new Land
Use Bylaw, currently this was
included with ASP for $2,000.
Council approved this fee Motion
391/2020
General
Replacement Rural Sign
(Owner install)
N/A (New Fee $100.00 New fee to align with the cost of
recovery of the service if the owner
installs the sign.
Development Permits- Class
1- Minor Development
Hen License
N/A (New Fee) $30.00
One- time fee
New fee to align with new Land Use
Bylaw, Council approved this fee
Motion 391/2020
Development Permits- Class
2- Residential, Minor
Commercial
Stripping and Excavation
Permit
N/A (New Fee)
$200.00
New fee to align with new Land Use
Bylaw, Council approved this fee
Motion 391/2020
Development Permits- Class
3- Institutional, Commercial
and Light Industrial
RV/Storage
N/A (New Fee)
$300.00
New fee to align with new Land Use
Bylaw, Council approved this fee
Motion 391/2020
Health & Public Services
Uses not already considered
in fee schedule
N/A (New Fee) $400.00 New fee to align with new Land Use
Bylaw, Council approved this fee
Motion 391/2020
Cannabis, Micro-Cultivation,
Micro-Processing, Nursery
N/A (New Fee) $400.00 New fee to align with new Land Use
Bylaw, Council approved this fee
Motion 391/2020
Cannabis, Sale License
(Medical)
N/A (New Fee) $500.00 New fee to align with new Land Use
Bylaw, Council approved this fee
Motion 391/2020
40 2021.02.09 Adopted Council Meeting Package
Development Permits- Class
4- Major Commercial,
Industrial and Recreation
Cannabis, Sale License (Non-
Medical)
N/A (New Fee)
$500.00
New fee to align with new Land Use
Bylaw, Council approved this fee
Motion 391/2020
Cannabis, Retail Sales N/A (New Fee) $500.00 New fee to align with new Land Use
Bylaw, Council approved this fee
Motion 391/2020
Cannabis, Standard
Cultivation & Processing
N/A (New Fee) $500.00 New fee to align with new Land Use
Bylaw, Council approved this fee
Motion 391/2020
Development Permits- Class
5- Food Trucks and Mobile
Vendors- Keivers Lake
Campground, Orkney View
Point
Food
No Food
Season
Food- $500.00
No Food-
$350.00
N/A (New Fee)
Removed
$250.00
New fee structure to align with new
Land Use Bylaw, Council approved
this fee Motion 391/2020
Month N/A (New Fee) $100.00
Weekend N/A (New Fee) $50.00
Development Permits- Class
5- Food Trucks and Mobile
Vendors- Braconnier’s Dam
Campground, Swalwell Dam
Campground, Torrington
Campground
Food
No Food
Season
Food- $400.00
No Food-
$200.00
N/A (New Fee)
Removed
$150.00
New fee structure to align with new
Land Use Bylaw, Council approved
this fee Motion 391/2020
Month N/A (New Fee) $75.00
Weekend N/A (New Fee) $50.00
Development Permits- Class
5- Food Trucks and Mobile
Vendors- Horseshoe Canyon
Food
No Food
Season
Food- $1,250
No Food-
$1000.00
N/A (New Fee)
$625.00
New fee structure to align with new
Land Use Bylaw, council approved
this fee Motion 391/2020
Month N/A (New Fee) $150.00
Weekend N/A (New Fee) $50.00
41 2021.02.09 Adopted Council Meeting Package
Development Permits- Class
6- Exceptions
Public Events<= 150 people
N/A (New Fee) $100.00 New fee structure to align with new
Special Events Bylaw passed on May
26, 2020.
Public Events=> 150 people N/A (New Fee) $200.00 New fee structure to align with new
Special Events Bylaw passed on May
26, 2020.
Gas Installations
Grain Dryer Homeowner
N/A (New Fee) $200.00 New fee structure to align with new
Land Use Bylaw, council approved
this fee Motion 391/2020
Gas Installations
Grain Dryer Contractor
N/A (New Fee) $150.00 New fee structure to align with new
Land Use Bylaw, council approved
this fee Motion 391/2020
Utilities and Environmental Services
Water Charges
Non-County Residential
Connection Rural Waterline
N/A (New Fee) $15,000 To align with Policy #14-17, Non-
County Residential Connection Rural
Waterline that was passed on June
23, 2020.
Protective Services
Fire Safety Codes Inspection
Services
Inspection (Licensing, onsite
pre and during construction)
N/A (New Fee)
$100.00 per
hour
To align with recommendations
made following the provincial audit
by AB Safety Codes Council.
Occupancy Load Certificates
N/A (New Fee) $100.00 per
hour
To align with recommendations
made following the provincial audit
by AB Safety Codes Council.
Fire Code Plan Review
N/A (New Fee) $150.00 per
hour
To align with recommendations
made following the provincial audit
by AB Safety Codes Council.
Re-inspections N/A (New Fee) $175.00 per
hour
To align with recommendations
made following the provincial audit
by AB Safety Codes Council.
Mileage N/A (New Fee) $.75/km To align with recommendations
made following the provincial audit
by AB Safety Codes Council.
Special Events Floor Plan
Review and Inspection
N/A (New Fee) $150.00 per
hour
To align with recommendations
made following the provincial audit
by AB Safety Codes Council.
Inspections done by Third
Party Contractor
N/A (New Fee) At Cost To align with recommendations
made following the provincial audit
by AB Safety Codes Council. and to
move towards cost recovery.
Fire Safety Codes
Investigation Services
N/A (New Fee) $150.00 per
hour
To align with recommendations
made following the provincial audit
by AB Safety Codes Council.
42 2021.02.09 Adopted Council Meeting Package
Fire Investigation Services
(each officer)
Witness/Litigation Services
N/A (New Fee) $150.00 per
hour
To align with recommendations
made following the provincial audit
by AB Safety Codes Council.
Lab Reporting
Administrative, Imagery
N/A (New Fee) $150.00 per
hour
To align with recommendations
made following the provincial audit
by AB Safety Codes Council.
Investigations done by Third
Party Contractor
N/A (New Fee) At Cost To align with recommendations
made following the provincial audit
by AB Safety Codes Council. and to
move towards cost recovery.
Mileage N/A (New Fee) $.75/km To align with recommendations
made following the provincial audit
by AB Safety Codes Council.
Animal Control
Capturing Fee
N/A (New Fee) At Cost Move towards Cost Recovery.
Proposed Changes to Existing Fees
Fee 2020 Rate Proposed
2021 Rate
Rationale
Operations
Dust Control
Calcium Chloride (During
scheduled time for rebate)
$5.24/metre $10.47/metre Policy 13-4 was amended on March
24, 2020. No change to rate, but
change to title to show the
difference between rebate cost and
cost recovery rate.
Council at the January 26th, 2021
meeting requested to remove the
rebate.
Dust Control
Spec Crude (During
scheduled time for rebate)
$34.11/metre $39.95/metre Policy 13-4 was amended on March
24, 2020. No change to rate, but
change to title to show the
difference between rebate cost and
cost recovery rate.
Council at the January 26th, 2021
meeting requested to remove the
rebate.
Road Permit
Fixed Fee Road Permit
$25.00 $20.00 New fee structure to align with
provincial regulated fee.
Services to Other
Municipalities
Equipment/Services
Same Include “or as
per
agreement”
To align with the ICF agreements
with neighbouring municipalities
that were put in place in 2020.
Road Product Kneehill County
Cost
Kneehill
County Cost
Policy #13-24-1 was deleted on
August 18, 2020. Rate didn’t
43 2021.02.09 Adopted Council Meeting Package
*Sand and Salt Mixture will
not be sold to private
individuals or businesses
change but the statement from the
deleted policy moved to Master
Rates.
Planning and Development
General
ASP/LUB Amendment
Review – ASP Review
$2000.00 $2000.00 To align with new Land Use Bylaw,
fee didn’t change just the title as
the Land Use Bylaw Amendment is
on its own now listed under new
fees.
Development Permits- Class
1- Minor Development
Alternative Energy
$100.00/each Removed Removed- captured through safety
codes. Council approved this
change 391/2020.
Accessory Buildings 200-499
Sq Ft
Accessory Buildings > 500 sq
ft
Accessory Buildings 200-
1000 sq ft
Accessory Buildings 1001-
2500 sq ft
Accessory Buildings > 2500
sq ft
$50.00/each
$100.00/each
Removed
Removed
$50.00/each
$100.00/each
$200.00/each
Due to the variety of sizes within
accessory buildings, the Planning
Department is recommending fees
that will be equitable in relation to
those sizes.
Development Permits- Class
4- Major Commercial,
Industrial and Recreation
Solar Farm Solar Generation
for Distribution
$500 +
$50/acre
$500 +
$50/acre
To align with new Land Use Bylaw,
fee didn’t change, just the title.
Council approved this change
391/2020.
Gas Installation
Propane Tank Sets
Propane Tank Set and Swap
Out (Includes Connection)
$100.00 $100.00 To align with new Land Use Bylaw,
fee didn’t change, just the title for
better clarification.
Agricultural Service Board
ASB Rental Equipment
Cattle Scale (free to 4-H)
$100.00 per
day
Removed April 9, 2019, Council moved to
discontinue the rental equipment
program. All equipment sold.
Brillion Grass Seeder $175.00 per
day
Removed April 9, 2019, Council moved to
discontinue the rental equipment
program. All equipment sold.
Hayland/Pasture Float $225.00 per
day
Removed April 9, 2019, Council moved to
discontinue the rental equipment
program. All equipment sold.
No Till Drill $20/acre-
$400/day
Removed April 9, 2019, Council moved to
discontinue the rental equipment
program. All equipment sold.
44 2021.02.09 Adopted Council Meeting Package
Pasture Sprayer $150.00 per
day
Removed April 9, 2019, Council moved to
discontinue the rental equipment
program. All equipment sold.
Portable Loading Chute $100 per day Removed April 9, 2019, Council moved to
discontinue the rental equipment
program. All equipment sold.
Solar Watering System $150.00 per
week
Removed April 9, 2019, Council moved to
discontinue the rental equipment
program. All equipment sold.
Spreaders $30.00 per day Removed April 9, 2019, Council moved to
discontinue the rental equipment
program. All equipment sold.
Hand Crank Spreader Free use
Agreement
Removed April 9, 2019, Council moved to
discontinue the rental equipment
program. All equipment sold.
Livestock Tag Reader Free- Use
Agreement
Removed April 9, 2019, Council moved to
discontinue the rental equipment
program. All equipment sold.
Ag Plastic Recycling Roller $50.00 per day Removed April 9, 2019, Council moved to
discontinue the rental equipment
program. All equipment sold.
Administration and Finance
FOIP Services
Searching for, locating and
retrieving a record
$7.50 per ¼
hour
$6.75 per ¼
hour
To align with the maximum
amounts that can be charged to
applicants listed in the Alberta
Freedom of Information and
Protection of Privacy Regulation.
Paper copies color up to 8
1/2” X 14”
$.50 per page $.50 per page Amended for better clarification
Paper copies, Black and
White up to 8 ½” X 14”
$.25 per page Added for better clarification
Preparing and handling a
record for disclosure
$7.50 per ¼
hour
$6.75 per ¼
hour
To align with the maximum
amounts that can be charged to
applicants listed in the Alberta
Freedom of Information and
Protection of Privacy Regulation.
Protective Services
Inspections for Licensing
and Insurance
Small Business
Multiple Occupancy
All Other Occupancies
$75.00
$150.00
$150.00
Plus travel @KC
Rates)
Removed
To align with recommendations
made following the provincial audit
by AB Safety Codes Council.
Occupant Load Calculation
Report
Small Business
$75.00
To align with recommendations
made following the provincial audit
by AB Safety Codes Council.
45 2021.02.09 Adopted Council Meeting Package
Multiple Occupancy
All Other Occupancies
$150.00
$150.00
Plus travel @KC
Rates)
Removed
46 2021.02.09 Adopted Council Meeting Package
BYLAW NO 1831
MASTER RATES BYLAW
BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO ESTABLISH
RATES, FEES, AND CHARGES FOR VARIOUS GOODS, LICENSES, PERMITS AND SERVICES.
WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000,
as amended, a Municipal Council has authority to govern and the authority to pass Bylaws respecting
the municipality, including services provided by or on behalf of the Municipality; and
WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000,
as amended, a Municipal Council has authority to govern and the authority to pass Bylaws respecting
the municipality, including establishing fees for licenses, permits and approvals that are higher for
persons or businesses who do not reside or maintain a place of business in the municipality; and
WHEREAS, the Municipal Council deems it appropriate to establish rates, fees and charges for the
various licenses, permits, goods and services, provided by Kneehill County; and
NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, enacts as
follows:
1. This bylaw shall be cited as the Master Rates Bylaw.
2. The annual rates, fees, and charges for various goods, licenses, permits and services shall be
established as per Schedule “A”, attached to and forming part of this Bylaw.
3. Master Rates Bylaw 1795 is hereby repealed
4. That this bylaw shall take effect at third reading.
READ a first time on this 26th day of January, 2021.
READ a second time on this 26th day of January, 2021.
READ a third time and final time of this Xth day of February, 2021.
Reeve
Jerry Wittstock
Date Bylaw Signed
Chief Administrative Officer
Mike Haugen
47 2021.02.09 Adopted Council Meeting Package
Bylaw No. 1831, Master Rates Bylaw Page 2 of 17
Schedule ‘A’
Master Rates
** MOST GOODS AND SERVICES LISTED ARE SUBJECT TO GST **
ADMINISTRATION & FINANCE
Aerial Photos
Description Fee
Land Owners No Fee
Others $0.25 each
Geo-Referenced Photos
Description Fee
Set up fee & first ¼ $50.00
Additional quarters $25.00
Kneehill County Maps
Description Fee
24 inch – regular $10.00 each
32 inch – regular $15.00 each
32 inch – laminated $35.00 each
42 inch – regular $20.00 each
42 inch – laminated $40.00 each
60 inch – regular $30.00 each
On CD $10.00 each
Map Book $25.00 each
Mailing Tube $10.00 each
Shipping Charges $10.00 each
Custom Plotter (Scanned)
Description Fee
24 inch $50.00 each
32 inch $75.00 each
42 inch $100.00 each
60 inch $150.00 each
Map scanned and put on CD $75.00 each
Fax Charges
Description Fee
Alberta(Local) $0.50 per page
Out of province $1 per page
48 2021.02.09 Adopted Council Meeting Package
Bylaw No. 1831, Master Rates Bylaw Page 3 of 17
Flags
Description Fee
County $70 each
Photocopies
Description Fee
Ratepayers/Non- staff $0.50 per page
Staff $0.10 per page
Late Penalty Charges
Description Fee
Account Receivable Billings 1.5% per month
NSF Returned Cheque
Description Fee
NSF Returned Cheque $30.00 each
Tax Certificates
Description Fee
Tax Certificate $20.00 each
Tax Registration $100.00/file
Well Drilling Equipment Tax
Description Fee
As per Municipal Government Act http://www.qp.alberta.ca
Assessment Sheets
Description Fee
Assessment Summary or Detail Sheet (Free to
Landowner) $5.00 each
Additional pages $1.00 each
Assessment Appeal Fees
Description Fee
Residential & Farm (Refundable if Successful) $50.00 each
Non-Residential (Refundable if Successful):
Assessment Value of $1.00 to $500,000 $100.00 each
Assessment value of $500,001 to $5,000,000 $200.00 each
Assessment value of $5,000,001 and above $500.00 each
Reports/Details/Photocopies $5.00 each
Election
Description Fee
Nomination Paper Filing Fee $100.00
FOIP Services
Description Fee
Searching for, locating and retrieving a record $7.50 $6.75 per 1/4 hour
Producing a copy of a record:
Paper copies color up to 8 ½” X 14” $0.50 per page
Paper copies Black & White
up to 8 ½” X 14” $0.25 per page
Electronic copies (i.e. USB) Cost
Large Format (i.e. maps) Cost
Preparing and handling a record for disclosure $7.50 $6.75 per 1/4 hour
49 2021.02.09 Adopted Council Meeting Package
Bylaw No. 1831, Master Rates Bylaw Page 4 of 17
Supervising the examination of a record $7.50 $6.75 per 1/4 hour
Shipping a record or a copy of a record Cost
AGRICULTURAL SERVICE BOARD
ASB Rental Equipment
General
Description Fee
Cattle Scale (Free to 4-H) $100.00 per day min.
Brillion Grass Seeder $175.00 per day min.
Hayland / Pasture Float $225.00 per day min.
No Till Drill - 15' $20/acre - $400/day min
Pasture Sprayer $150.00 per day min.
Portable 12" Loading Chute (Free to 4-H) $100.00 per day min.
Private Land Weed Control $75.00/acre plus chemicals
Solar Watering System (First Time Users; Free 2 Week
Trial) $150.00 per week min.
Spreaders (skid mount pneumatic, mechanical) $30.00 per day min.
Hand Crank Spreader Free- use agreement
Livestock Tag Reader Free- use agreement
AG. Plastic Recycling Roller $50.00 per day
Urban Weed & Pest Inspection Fee $30.00/hr + $0.55/km
Pasture Land Lease Tendered
* There will be an additional cleaning fee of $75 for any rental equipment returned
unclean subject to Management discretion
Gopher Poison
Description Fee
2% Liquid Strychnine Current market price plus 10%
OPERATIONS
Residential
Approaches
Description Fee
Residential/Farm No Fee
Grader
Description Fee
Grading Private Laneway/Snowplowing Services per half
hour $75.00 per half hour
Grading Private Laneway Snowplowing Services exceeding
½ hour $135.00 exceeding ½ hour
50 2021.02.09 Adopted Council Meeting Package
Bylaw No. 1831, Master Rates Bylaw Page 5 of 17
Dust Control
Description Fee
Calcium Chloride (During Scheduled Time for Rebate) $5.24/metre
Spec Crude (During Scheduled Time for Rebate) $34.11 /metre
Calcium Chloride $10.47/metre
Spec Crude $39.35 /metre
Road Development Assessment Fee
Description Fee
Road Development Assessment Fee $750
Industrial/Commercial
Road Bonds
Description Fee
Road Bonds As per Agreement
Temporary Right of Way Water Line Agreement
Description Fee
Temporary Right of Way Water Line Agreement $300.00
Approaches/Crossings
Description Fee
Pipeline Crossing Application $300.00 each
Approaches $300.00
Road Inspection/ Rig Moves
Description Fee
Inspections $300.00
Road Permit
Description Fee
Fixed Fee Road Permit $25.00 $20.00
Road Development Assessment Fee
Description Fee
Road Development Assessment Fee $750
Services to Other Municipalities
Equipment/Services
Description Fee
Equipment/Services 25% less of Alberta
Roadbuilders and Heavy
Construction Ass’n during
business hours any
Overtime required will be
subjected to 100% of ARHCA
fee applies,
Or as per agreement
Hydro Vac Fee $206.25 this includes two
staff members
Dust Control
Description Fee
Calcium Chloride $10.47/ meter
Spec Crude $39.35/ meter
51 2021.02.09 Adopted Council Meeting Package
Bylaw No. 1831, Master Rates Bylaw Page 6 of 17
Road Product
Description Fee
Road product Kneehill County Cost
*Sand and Salt Mixture will not be sold to private
individuals or businesses
PARKS & CEMETERIES
Braconnier Campground Fees
Tenting per night $15.00
RV/Trailer per night $20.00
Torrington Campground Fees
Tenting per night $15.00
RV/Trailer per night $20.00
Swalwell Campground Fees
Tenting per night $15.00
RV/Trailer per night $20.00
Keiver’s Lake Campground Fees
Tenting per unit per night (non-reservable stalls) $20.00
Un-serviced sites per unit per night (non-reservable stalls) $25.00
Serviced Sites per unit per night (non-reservable) $30.00
Serviced Site (reservable) $30.00
Group Site- RV/Trailer Group per night (minimum of 4 @
$25/unit per night) $25.00
Reservation Deposit for RV Group Site(minimum of 4 units
@ $25/unit per night) $100.00
Group Site- Tents per night (minimum of 4 units @
$20/unit per night) $20.00
Changes to campsite reservations (no charge for
address/name changes-non-refundable) $5.00
Reservation for Day Use Area (not including playground
area) $50.00
* Prepayments and deposits only refunded with 72 hours’ notice.
Firewood
Description Fee
Firewood per bundle $10.00
Mowing
Description Fee
Mowing (per unit per hour) Per Province of Alberta Rates
Commemorative Bench Fee
Description Fee
Commemorative Bench $2,000.00 per bench
Cemetery Plot (2 plot limit)
Description Fee
Resident, Property Owner, former County resident $500.00 each
Non-County Resident-Outside geographic area $1500.00 each
52 2021.02.09 Adopted Council Meeting Package
Bylaw No. 1831, Master Rates Bylaw Page 7 of 17
Cemetery Maintenance
Description Fee
Trochu Catholic $200.00 per year
Roman Catholic Cemetery $200.00 per year
Torrington Trinity Lutheran Cemetery $200.00 per year
Trochu St. John’s Lutheran $200.00 per year
PROTECTIVE SERVICES
Burn Permit
Description Fee
Burn Permit No Fee
Inspections for Licensing and Insurance
Description Fee
Small Business $75.00 (plus travel @KC rates)
Multiple Occupancy $150.00 (plus travel @KC rates)
All Other Occupancies $150.00 (plus travel @KC rates)
Occupant Load Calculation and Report
Description Fee
Small Business $75.00 (plus travel @KC rates)
Multiple Occupancy $150.00 (plus travel @KC rates)
All Other Occupancies $150.00 (plus travel @KC rates)
Fire Safety Codes Inspection Services
Description
Inspection (Licensing, onsite pre and during
construction) $100.00 per hour
Occupancy Load Certificates $100.00 her hour
Fire Code Plan Review $150.00 per hour
Re-inspections $175.00 per hour
Mileage $.75/Kilometre
Special Events Floor Plan Review and
Inspection $150.00 per hour
Inspections done by Third Party Contractor At Cost
Fire Safety Codes Investigation Services
Description
Fire Investigation Services (each officer) $150.00 per hour
Witness/Litigation Services $150.00 per hour
Lab Reporting, Administrative, Imagery $150.00 per hour
Investigations done by Third Party
Contractor At Cost
Mileage $.75/Kilometre
53 2021.02.09 Adopted Council Meeting Package
Bylaw No. 1831, Master Rates Bylaw Page 8 of 17
Fireworks
Description Fee
Fireworks Discharge Permit No Fee – In Burn Permit Process
Fire Investigation Services
Description Fee
Each Safety Codes Officer $75.00 per hour (plus travel @KC rates)
Witness Services- Each Safety Codes Officer $100.00 per hour (plus travel @KC rates)
Witness - Civil Litigation $100.00 per hour
Fire Services Fees
Motor Vehicle Collision Rate - Equipment
Charges
Current AB Infrastructure Rate Per unit
Per Hour
Fee for Service Recovery – Per Unit Per Hour AB Infrastructure Rates
Fee for Service Recovery- Materials Actual Expenses/Costs
Mutual Aid Responses- Equipment, Manpower or Other Resources
Description Fee
Mutual Aid Responses- Equipment,
Manpower or Other Resources Pursuant to Mutual Aid Agreements
Animal Control
Description Fee
Annual License Fee - Unaltered or Altered
Dog No Fee each
Replacement Tag $2.00 each
Impound Fee Cost
Boarding Fee Cost
Veterinarian Fee Cost
Kennel License Fee $100.00
Capturing Fee Cost
Peace Officer Bylaw Enforcement
Description Fee
Peace Officer Bylaw Enforcement As per Agreement
Unsightly Properties – Cost of Ordered
Clean-Up As per Municipal Government Act
Mowing Properties (per unit per hour) Per Province of Alberta Rates
PLANNING AND DEVELOPMENT
General
Description Fee
Appeal Fees- owners/adjacent $300.00 each
ASP - New Specific Proposal $5000.00 each
ASP/LUB Amendment /Review ASP Review $2000.00 each
Land Use Bylaw Amendment $1,500.00 each
54 2021.02.09 Adopted Council Meeting Package
Bylaw No. 1831, Master Rates Bylaw Page 9 of 17
Outline/Concept Plan $2500.00 each
Outline/Concept Plan Amendment $1000.00 each
Municipal Development Plan Amendment $2000.00 each
Inter-municipal Development Plan Amendment $2000.00 each
Caveat Discharge $100.00 each
Rural Address Sign $250.00 each
Replacement Rural Address Sign (owner install) $100.00 each
Request For File Search (1/2 hr. min.) $50.00 per hour
Land Use By-Law $20.00 each
Land Use By-Law Maps $25.00 each
Municipal Development Plan $15.00 each
Area Structure Plan - electronic copy $25.00 each
Area Structure Plan – supportive reports electronic $25.00 each
Certificate of Compliance- $100.00 each
Rezoning / Re-designation $900.00 each
Rezoning Direct Control $1,200.00 each
Road Closure Request Application $1,000.00 each
Contravention to Land Use By-Law $1600.00
Development Permits- Class 1 – Minor Development
Description Fee
Additions to Buildings <500 sq. ft $75.00 each
Additions to Buildings >500 sq. ft $100.00 each
Porches $75.00 each
Fences $40.00 each
Signs $75.00 each
Accessory Buildings 200 – 499 1000 sq. ft. $50.00 each
Accessory Buildings >500 sq. ft.1001-2500 sq. ft. $100.00 each
Accessory Buildings >2500 sq. ft. $200.00 each
Temporary Buildings $75.00 > 200 sq. ft. each
Minor Home Occupation $100.00 one-time
Portable Storage Container(s) per Application $50.00 each
Revision to Active DP (Discretionary use/already
permitted) $75.00 each
Alternative Energy Residential $50.00 each
Alternative Energy Non-Residential $100.00 each
Hen License $30.00 one-time fee
Unlisted Similar Use $75.00 each
Development Permits- Class 2- Residential, Minor Commercial and Change in Land Use
Description Fee
Major Home Occupations $200.00
Single Family Dwelling Unit $250.00 Discretionary
Single Family Dwelling Unit $150.00 Permitted
Duplex (2 dwelling units) $250.00 flat fee
Multi-Attached Dwelling (3 or more dwelling units)
$300.00 flat fee plus
$50.00/dwelling
Maximum $15,000.00
55 2021.02.09 Adopted Council Meeting Package
Bylaw No. 1831, Master Rates Bylaw Page 10 of 17
Bed and Breakfast $150.00 plus $50.00/unit
Change in use of land or intensity of use,
where a permit is required $150.00
Livestock Development Permit $100.00
Agricultural Business Use $200.00
Telecommunication towers $300.00
Single wind turbine $400.00
Kennels $300.00
Stripping and Excavation Permit $200.00
Unlisted Similar Use $200.00
Filming Fee – Minor $200.00
Filming Fee – Major $500.00
Development Permits- Class 3- Institutional, Commercial and Light Industrial
Description Fee
RV/Storage $300.00
Compressor Stations, Oilfield Buildings $400.00
Greenhouse (Not include cannabis production) $400.00
Private Schools and churches $400.00
Machinery repair and/or sales $400.00
Restaurants, service stations, hotels, retail and service $400.00
Health & Public Services Uses not already considered in
fee schedule $400.00
Cannabis, Micro-Cultivation, Micro-Processing, Nursery $400.00
Cannabis, Sale License (Medical) $500.00
Unlisted similar use: Refer to following range based on
construction cost (in $)
<500,000 $500.00
500,000 – 2,000,000 $1,000.00
2,000,001 – 5,000,000 $2,000.00
>5,000,000 $4,000.00
Development Permits- Class 4- Major Commercial, Industrial and Recreation
Description Fee
Cannabis, Sale License (Non-Medical) $500.00
Cannabis, Retail Sales (Medical & Non-Medical) $500.00
Cannabis, Standard Cultivation & Processing $500.00
Sand or gravel extraction $750.00 each
Wind Farm Towers $500.00 each
Golf Courses $500.00 each
Campsites (Campgrounds) $500.00 each
Work Camp $500.00 each
Alternative Energy $500.00 each
Unlisted Similar Use $500.00 each
Major Industrial or Processing $1000.00 each
Solar Farm Solar Generation for Distribution $500 + $50/acre
Unlisted similar use: Refer to following range based on
construction cost (in $)
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<500,000 $500.00
500,000 – 2,000,000 $1,500.00
2,000,001 – 5,000,000 $2,500.00
>5,000,000 $5,000.00
Development Permits- Class 5- Food Trucks & Mobile Vendors
Description Annual Fee
Keiver’s Lake Campground, Orkney Viewpoint
Food $500.00
No Food $350.00
Season $250.00
Month $100.00
Weekend $50.00
Braconnier’s Dam Campground, Swalwell Dam Campground, Torrington Campground
Food $400.00
No Food $200.00
Season $150.00
Month $75.00
Weekend $50.00
Horseshoe Canyon
Food $1,250.00
No Food $1,000.00
Season $625.00
Month $150.00
Weekend $50.00
Development Permits- Class 6- Exceptions
Description Fee
Non-profit public or community buildings No Fee
Public utility buildings No Fee
Fee For Development Permit After the Fact Double Permit Fee
Variance/Relaxation to Development Application $75.00
Mobile Business License - Resident $100.00
Mobile Business License – Non - Resident $150.00
Public Events <= 150 People $100.00
Public Events > 150 People $200.00
Subdivision Fees
Description Fee
One Parcel $650.00 for 1st parcel
Two Plus Parcels $250.00 Per ea. additional parcel
Time Extensions $250.00
Endorsement Fees
Description Fee
For Each Parcel Created $300.00 For each parcel
Additional Fees
Description Fee
Development Agreement Preparation $500.00
External Engineering Review $25/acre (max = $5000)
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SAFETY CODE FEES
General
Description Fee
Minimum Fee (Will be charged if not a specific fee
for permit) $100.00
Penalty for no Safety Code Permit Double applicable fee
Project Cancelled Prior To Inspections 75% Refund
Building Permit Fees
Description Fee
New Single Family Dwellings- Floor Area Sq. Ft.
(Does not include attached garages)
$0.40 per sq. ft.- total of main, 2nd
and additional floors does not
include basement.
Garage - detached/attached Less than 800 sq. ft. $120.00
Garage - detached/attached Greater than 800 sq.
ft. $160.00
Mobile/Manufactured Homes includes Move-on
and RTM's $100.00
Homes With Basement $0.25/ft2- min $100
Basement Development .20¢/ft² - min $95.00
Additions .40¢/ft² - min $100.00
Decks greater than 2 ft. above grade or 100 ft² $100 flat fee
Fire places/Wood Burning Stove $100.00
Small Accessory Building 100 – 200 ft² $90.00
Non-Ag. Building <2500 ft² $250.00
Non-Ag. Building >2500 ft² $500.00
Commercial/Industrial
Commercial - hotels, warehouses, stores, etc.
Industrial - waste transfer buildings, water
treatment plants, etc.
Description Fee
$1 - $1 million project value $5.00 /$1,000 - min $150.00
Over $1 million project value
$4.00/$1,000 project value
Portion over $1 million project
value $4/$1000
Oilfield - compressor stations, dehydrator,
separator $5.00/$1000
bldgs., motor control center office/bldg. min. $250.00 max SCC fee $500.00
Demolition Permit - use building permit (not
needed if replacing) $95.00
SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00
Electrical-Plumbing-Gas-PSDS Permit Fees- Homeowner Fee Schedule
Electrical Installations- New Residential Installations Only
Description Fee
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Less than 1500 sq. ft. $190.00
1501-3000 sq. ft. $215.00
3001-5000 sq. ft. $230.00
5001+ sq. ft. $250.00
with attached garage add $50.00
Detached garage $150.00
Mobile Home Connection $105.00
Temporary Service $90.00
Electrical Installations- Small Electrical Installations- Value of Material
Description Fee
$0 - $250 $90.00
$251 - $500 $150.00
$501 - $1000 $175.00
$1001 - $2000 $190.00
$2001 - $3000 $210.00
$3001 - $4000 $230.00
$4001 - $5000 $240.00
$5001 - $6000 $250.00
$6001 - $7000 $260.00
$7001 - $8000 $270.00
$8001 - $9000 $280.00
Add $5 fee for every $1000 installation cost over $9000
Sewer Systems- Private Sewer Disposal System
Description – Homeowner Fees Fee
Open Discharge $300.00
Disposal Field $300.00
Treatment Mound $300.00
Septic Tank Only $200.00
Holding Tank or modification to system $150.00
Plumbing Installations
Description Permit Fee
1-6 fixtures $100.00
7-12 fixtures $175.00
13-20 fixtures $250.00
20+ fixtures $250.00 + $10/fixture over 20
Gas Installations
Description Permit Fee
1 Outlet $110.00
2 Outlet $110.00
3 Outlet $120.00
4 Outlet $130.00
5 Outlet $140.00
$10 per additional outlet
Propane Tank Sets (includes connection)
Propane Tank Set & Swap Out (includes connection) $100.00
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Gas Furnace Replacement- No Permit unless
Replacing Meter then $90.00
Gas Fire Place- Permit needed if venting & piping
has changed
Grain Dryer Homeowner $200.00
Grain Dryer Contractor $150.00
Contractor Fee Schedule
Electrical Permit Fees
Installation Costs Permit Fee
$0-$1000 $80.00
$1001 - $2000 $100.00
$2001 - $3000 $120.00
$3001 - $4000 $140.00
$4001 - $5000 $160.00
$5001 - $6000 $170.00
$6001 - $7000 $180.00
$7001 - $8000 $190.00
$8001 - $9000 $200.00
$9001 - $10000 $210.00
$10001 - $11000 $220.00
$11001 - $12000 $230.00
$12001 - $13000 $240.00
$13001 - $14000 $250.00
$14001 - $15000 $260.00
$15001 - $16000 $270.00
$16001 - $17000 $280.00
$17001 - $18000 $290.00
$18001 - $19000 $300.00
$19001 - $20000 $310.00
$20,000 + Add $5 fee for every additional $1000 installation cost (Example $100,000 cost
fee= $310+400=$710.00
Mobile Home Connection $80.00
Temporary Service $70.00
Annual Electric Permit and $10.50 SCC levy on each
application $300.00
SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00
Plumbing Installations
1-10 fixtures $100.00
11-20 fixtures $150.00
20+ fixtures $150.00 + $5.00/fixture over 20
Gas Installations
Description Permit Fee
1 Outlet $90.00
2 Outlet $90.00
3 Outlet $100.00
4 Outlet $110.00
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5 Outlet $120.00
BTU Input Permit Fee
10,000 -150,000 $75.00
160,000 - 190,000 $85.00
200,000 - 300,000 $95.00
350,000 $105.00
400,000 $110.00
450,000 $115.00
500,000 $120.00
550,000 $125.00
600,000 $130.00
650,000 $135.00
700,000 $140.00
750,000 $145.00
800,000 $150.00
850,000 $155.00
900,000 $160.00
1,000,000 $165.00
Add $6 /100,000 BTU over 1,000,000
Other Gas Installations
Description Permit Fee
Man. Home on Basement $130.00
Man. Home w/o Basement $100.00
Propane Tank Set (includes connection) $80.00
Temporary $100.00
Gas Line (Gas Provider) $80.00
Gas line Retest $75.00
Alternative Energy
Residential $3.50 per $1000 construction cost
Industrial/Commercial $5.00 per $1000 construction cost
Private Sewage Disposal Fees
Description Fee
Open Discharge (includes tank) $250.00
Disposal Field/Treatment Mound (includes tank) $250.00
Septic Tank Only $150.00
Holding Tank or modification to system $100.00
SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00
UTILITIES AND ENVIRONMENTAL SERVICES
Service Charges & Installation
Description Fee
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Meter Installation: More than one meter Meter Cost plus $40.00
Meter Accuracy Test $40.00 per meter
Additional Meter Read $20.00
Service Charge to Attend a Premise $40.00
After Hours Call $40.00/hr with 3 hr min
Disconnection Service Charge - Customer Request $30.00
Reconnection Service Charge - Customer Request $30.00
Disconnection Service Charge - Breach $30.00
Reconnection Service Charge - Breach $30.00
Transfer From Utility to Tax Account $30.00
Damaged Meter Replacement Meter Cost plus $40.00
Late Payment Penalty 1.50% monthly
Temporary Service Meter Cost plus $40.00
Contractor Operator Call Out Rates and Mileage As per agreement
Water Charges
Description Fee
Flat Maintenance Rate – All Service/Future Connections $50.00 bimonthly
Bulk Water Stations $4.50 / cubic meter
minimum $10 fee per
monthly bill
Base Rate for Hydrant Service/ Maintenance $ 9.75 per month
Account Administration Reactivation Fee (Bulk Water) $25.00
Riser Fee $10,000.00 / riser
Approved Increase For Rural Water Volume $10,000.00 / riser
Non-County Residential Connection Rural Waterline $15,000.00
Hamlet Utility Service For Un-serviced Lots $2,500.00
"Hamlet" means the communities of Huxley, Swalwell, Torrington and Wimborne
Water Modeling
Description Fee
Adjacent to Line $750.00
Non-Adjacent to Line $1,000.00
Non-Adjacent to Line for Multiple Developments $1,000.00 per request
Water Rates
Description Fee
Huxley $2.00 per cubic metre
Swalwell $3.50 per cubic metre
Torrington $3.50 per cubic metre
Wimborne $2.00 per cubic metre
Sunnyslope WSA $3.50 per cubic metre
Churchill Water Co-op $3.50 per cubic metre
Equity WSA $3.50 per cubic metre
Gamble WSA $3.50 per cubic metre
Grainger/Hesketh $3.50 per cubic metre
Kirkpatrick WSA $3.50 per cubic metre
Mt. Vernon Co-op $3.50 per cubic metre
Selkirk WSA $3.50 per cubic metre
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Sewage Charges
Description Fee
Huxley $2.33 per house/month
Swalwell $6.12 per house/month
Torrington $3.45 per house/month
Mobile Home Parks
$3.45 per occupied
lot/month
Wimborne $14.54 per house/month
Garbage
Description Fee
Residents – Waste Disposal Site Drop-Offs No Charge
Non-Resident/Commercial Tipping Fee -1/2 Ton Truck $20.00 each
Non-Resident/Commercial Tipping Fee -1 Ton Truck $40.00 each
Non-Resident/Commercial Tipping Fee- Trailer 8-20 feet $50.00 each
Non-Resident/Commercial Tipping Fee -Loads larger than
specified $80.00 each
All Users - Freon Appliance $15.00 each
Hamlet Residential Pick Up
$50.00/bimonthly per
residence
"Hamlet" means the communities of Huxley, Swalwell,
Torrington, Wimborne & Sunnyslope
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** MOST GOODS AND SERVICES LISTED ARE SUBJECT TO GST **
ADMINISTRATION & FINANCE
Aerial Photos
Description Fee
Land Owners No Fee
Others $0.25 each
Geo-Referenced Photos
Description Fee
Set up fee & first 1/4 $50.00
Additional quarters $25.00
Kneehill County Maps
Description Fee
24 inch - regular $10.00 each
32 inch - regular $15.00 each
32 inch - laminated $35.00 each
42 inch - regular $20.00 each
42 inch - laminated $40.00 each
60 inch - regular $30.00 each
On CD $10.00 each
Map Book $25.00 each
Mailing Tube $10.00 each
Shipping Charges $10.00 each
Custom Plotter (Scanned)
Description Fee
24 inch $50.00 each
32 inch $75.00 each
42 inch $100.00 each
60 inch $150.00 each
Map scanned and put on CD $75.00 each
Fax Charges
Description Fee
Alberta(Local) $0.50 per page
Out of province $1 per page
MASTER RATES BYLAW #1795
SCHEDULE “A”
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Flags
Description Fee
County $70 each
Photocopies
Description Fee
Ratepayers/Non- staff $0.50 per page
Staff $0.10 per page
Late Penalty Charges
Description Fee
Account Receivable Billings 1.5% per month
NSF Returned Cheque
Description Fee
NSF Returned Cheque $30.00 each
Tax Certificates
Description Fee
Tax Certificate $20.00 each
Tax Registration $100.00/file
Well Drilling Equipment Tax
Description Fee
As per Municipal Government Act http://www.qp.alberta.ca
Assessment Sheets
Description Fee
Assessment Summary or Detail Sheet (Free to
Landowner) $5.00 each
Additional pages $1.00 each
Assessment Appeal Fees
Description Fee
Residential & Farm (Refundable if Successful) $50.00 each
Non-Residential (Refundable if Successful):
Assessment Value of $1.00 to $500,000 $100.00 each
Assessment value of $500,001 to $5,000,000 $200.00 each
Assessment value of $5,000,001 and above $500.00 each
Reports/Details/Photocopies $5.00 each
Election
Description Fee
Nomination Paper Filing Fee $100.00
FOIP Services
Description Fee
Searching for, locating and retrieving a record $7.50 per 1/4 hour
Producing a copy of a record:
i) Paper copies $0.50 per page
ii) Electronic copies (i.e. USB) Cost
iii) Large Format (i.e. maps) Cost
Preparing and handling a record for disclosure $7.50 per 1/4 hour
Supervising the examination of a record $7.50 per 1/4 hour
Shipping a record or a copy of a record Cost
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AGRICULTURAL SERVICE BOARD
ASB Rental Equipment
Description Fee
Cattle Scale (Free to 4-H) $100.00 per day min.
Brillion Grass Seeder $175.00 per day min.
Hayland / Pasture Float $225.00 per day min.
No Till Drill - 15' $20/acre - $400/day min
Pasture Sprayer $150.00 per day min.
Portable 12" Loading Chute (Free to 4-H) $100.00 per day min.
Private Land Weed Control $75.00/acre plus chemicals
Solar Watering System (First Time Users; Free 2 Week
Trial) $150.00 per week min.
Spreaders (skid mount pneumatic, mechanical) $30.00 per day min.
Hand Crank Spreader Free- use agreement
Livestock Tag Reader Free- use agreement
AG. Plastic Recycling Roller $50.00 per day
Urban Weed & Pest Inspection Fee $30.00/hr + $0.55/km
Pasture Land Lease Tendered
* There will be an additional cleaning fee of $75 for any rental equipment returned
unclean subject to Management discretion
Gopher Poison
Description Fee
2% Liquid Strychnine Current market price plus 10%
OPERATIONS
Residential
Approaches
Description Fee
Residential/Farm No Fee
Grader
Description Fee
Grading Private Laneway/Snowplowing Services per half
hour $75.00 per half hour
Grading Private Laneway Snowplowing Services exceeding
½ hour $135.00 exceeding ½ hour
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Dust Control
Description Fee
Calcium Chloride $5.24/metre
Spec Crude $34.11 /metre
Road Development Assessment Fee
Description Fee
Road Development Assessment Fee $750
Industrial/Commercial
Road Bonds
Description Fee
Road Bonds As per Agreement
Temporary Right of Way Water Line Agreement
Description Fee
Temporary Right of Way Water Line Agreement $300.00
Approaches/Crossings
Description Fee
Pipeline Crossing Application $300.00 each
Approaches $300.00
Road Inspection/ Rig Moves
Description Fee
Inspections $300.00
Road Permit
Description Fee
Fixed Fee Road Permit $25.00
Road Development Assessment Fee
Description Fee
Road Development Assessment Fee $750
Services to Other Municipalities
Equipment/Services
Description Fee
Equipment/Services 25% less of Alberta
Roadbuilders and Heavy
Construction Ass’n during
business hours any
Overtime required will be
subjected to 100% of ARHCA
fee applies.
Hydro Vac Fee $206.25 this includes two
staff members
Dust Control
Description Fee
Calcium Chloride $10.47/ meter
Spec Crude $39.35/ meter
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Road Product
Description Fee
Road product Kneehill County Cost
PARKS & CEMETERIES
Braconnier Campground Fees
Tenting per night $15.00
RV/Trailer per night $20.00
Torrington Campground Fees
Tenting per night $15.00
RV/Trailer per night $20.00
Swalwell Campground Fees
Tenting per night $15.00
RV/Trailer per night $20.00
Keiver’s Lake Campground Fees
Tenting per unit per night (non-reservable stalls) $20.00
Un-serviced sites per unit per night (non-reservable stalls) $25.00
Serviced Sites per unit per night (non-reservable) $30.00
Serviced Site (reservable) $30.00
Group Site- RV/Trailer Group per night (minimum of 4 @
$25/unit per night) $25.00
Reservation Deposit for RV Group Site(minimum of 4 units
@ $25/unit per night) $100.00
Group Site- Tents per night (minimum of 4 units @
$20/unit per night) $20.00
Changes to campsite reservations (no charge for
address/name changes-non-refundable) $5.00
Reservation for Day Use Area (not including playground
area) $50.00
* Prepayments and deposits only refunded with 72 hours’ notice.
Firewood
Description Fee
Firewood per bundle $10.00
Mowing
Description Fee
Mowing (per unit per hour) Per Province of Alberta Rates
Commemorative Bench Fee
Description Fee
Commemorative Bench $2,000.00 per bench
Cemetery Plot (2 plot limit)
Description Fee
Resident, Property Owner, former County resident $500.00 each
Non-County Resident-Outside geographic area $1500.00 each
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Cemetery Maintenance
Description Fee
Trochu Catholic $200.00 per year
Roman Catholic Cemetery $200.00 per year
Torrington Trinity Lutheran Cemetery $200.00 per year
Trochu St. John’s Lutheran $200.00 per year
PROTECTIVE SERVICES
Burn Permit
Description Fee
Burn Permit No Fee
Inspections for Licensing and Insurance
Description Fee
Small Business $75.00 (plus travel @KC rates)
Multiple Occupancy $150.00 (plus travel @KC rates)
All Other Occupancies $150.00 (plus travel @KC rates)
Occupant Load Calculation and Report
Description Fee
Small Business $75.00 (plus travel @KC rates)
Multiple Occupancy $150.00 (plus travel @KC rates)
All Other Occupancies $150.00 (plus travel @KC rates)
Fireworks
Description Fee
Fireworks Discharge Permit No Fee – In Burn Permit Process
Fire Investigation Services
Description Fee
Each Safety Codes Officer $75.00 per hour (plus travel @KC rates)
Witness Services- Each Safety Codes Officer $100.00 per hour (plus travel @KC rates)
Witness - Civil Litigation $100.00 per hour
Fire Services Fees
Motor Vehicle Collision Rate - Equipment
Charges
Current AB Infrastructure Rate Per unit
Per Hour
Fee for Service Recovery – Per Unit Per Hour AB Infrastructure Rates
Fee for Service Recovery- Materials Actual Expenses/Costs
Mutual Aid Responses- Equipment, Manpower or Other Resources
Description Fee
Mutual Aid Responses- Equipment,
Manpower or Other Resources Pursuant to Mutual Aid Agreements
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Animal Control
Description Fee
Annual License Fee - Unaltered or Altered
Dog No Fee each
Replacement Tag $2.00 each
Impound Fee Cost
Boarding Fee Cost
Veterinarian Fee Cost
Kennel License Fee $100.00
Peace Officer Bylaw Enforcement
Description Fee
Peace Officer Bylaw Enforcement As per Agreement
Unsightly Properties – Cost of Ordered
Clean-Up As per Municipal Government Act
Mowing Properties (per unit per hour) Per Province of Alberta Rates
PLANNING AND DEVELOPMENT
General
Description Fee
Appeal Fees- owners/adjacent $300.00 each
ASP - New Specific Proposal $5000.00 each
ASP/LUB Amendment /Review $2000.00 each
Outline/Concept Plan $2500.00 each
Outline/Concept Plan Amendment $1000.00 each
Municipal Development Plan Amendment $2000.00 each
Inter-municipal Development Plan Amendment $2000.00 each
Caveat Discharge $100.00 each
Rural Address Sign $250.00 each
Request For File Search (1/2 hr. min.) $50.00 per hour
Land Use By-Law $20.00 each
Land Use By-Law Maps $25.00 each
Municipal Development Plan $15.00 each
Area Structure Plan - electronic copy $25.00 each
Area Structure Plan – supportive reports electronic $25.00 each
Certificate of Compliance- $100.00 each
Rezoning / Re-designation $900.00 each
Rezoning Direct Control $1,200.00 each
Road Closure Request Application $1,000.00 each
Contravention to Land Use By-Law $1600.00
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Development Permits- Class 1 – Minor Development
Description Fee
Additions to Buildings <500 sq. ft $75.00 each
Additions to Buildings >500 sq. ft $100.00 each
Porches $75.00 each
Fences $40.00 each
Signs $75.00 each
Accessory Buildings 200 – 499 sq. ft. $50.00 each
Accessory Buildings >500 sq. ft. $100.00 each
Temporary Buildings $75.00 > 200 sq. ft. each
Minor Home Occupation $100.00 one-time
Portable Storage Container(s) per Application $50.00 each
Revision to Active DP (Discretionary use/already
permitted) $75.00 each
Alternative Energy Residential $50.00 each
Alternative Energy Non-Residential $100.00 each
Unlisted Similar Use $75.00 each
Development Permits- Class 2- Residential, Minor Commercial and Change in Land Use
Description Fee
Major Home Occupations $200.00
Single Family Dwelling Unit $250.00 Discretionary
Single Family Dwelling Unit $150.00 Permitted
Duplex (2 dwelling units) $250.00 flat fee
Multi-Attached Dwelling (3 or more dwelling units)
$300.00 flat fee plus
$50.00/dwelling
Maximum $15,000.00
Bed and Breakfast $150.00 plus $50.00/unit
Change in use of land or intensity of use,
where a permit is required $150.00
Livestock Development Permit $100.00
Agricultural Business Use $200.00
Telecommunication towers $300.00
Single wind turbine $400.00
Kennels $300.00
Unlisted Similar Use $200.00
Filming Fee – Minor $200.00
Filming Fee – Major $500.00
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Development Permits- Class 3- Institutional, Commercial and Light Industrial
Description Fee
Compressor Stations, Oilfield Buildings $400.00
Greenhouse (Not include cannabis production) $400.00
Private Schools and churches $400.00
Machinery repair and/or sales $400.00
Restaurants, service stations, hotels, retail and service $400.00
Unlisted similar use: Refer to following range based on
construction cost (in $)
<500,000 $500.00
500,000 – 2,000,000 $1,000.00
2,000,001 – 5,000,000 $2,000.00
>5,000,000 $4,000.00
Development Permits- Class 4- Major Commercial, Industrial and Recreation
Description Fee
Sand or gravel extraction $750.00 each
Wind Farm Towers $500.00 each
Golf Courses $500.00 each
Campsites (Campgrounds) $500.00 each
Work Camp $500.00 each
Alternative Energy $500.00 each
Unlisted Similar Use $500.00 each
Major Industrial or Processing $1000.00 each
Solar Farm $500 + $50/acre
Unlisted similar use: Refer to following range based on
construction cost (in $)
<500,000 $500.00
500,000 – 2,000,000 $1,500.00
2,000,001 – 5,000,000 $2,500.00
>5,000,000 $5,000.00
Development Permits- Class 5- Food Trucks & Mobile Vendors
Description Annual Fee
Keiver’s Lake Campground, Orkney Viewpoint
Food $500.00
No Food $350.00
Braconnier’s Dam Campground, Swalwell Dam Campground, Torrington Campground
Food $400.00
No Food $200.00
Horseshoe Canyon
Food $1,250.00
No Food $1,000.00
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Development Permits- Class 6- Exceptions
Description Fee
Non-profit public or community buildings No Fee
Public utility buildings No Fee
Fee For Development Permit After the Fact Double Permit Fee
Variance/Relaxation to Development Application $75.00
Mobile Business License - Resident $100.00
Mobile Business License – Non - Resident $150.00
Subdivision Fees
Description Fee
One Parcel $650.00 for 1st parcel
Two Plus Parcels $250.00 Per ea. additional parcel
Time Extensions $250.00
Endorsement Fees
Description Fee
For Each Parcel Created $300.00 For each parcel
Additional Fees
Description Fee
Development Agreement Preparation $500.00
External Engineering Review $25/acre (max = $5000)
SAFETY CODE FEES
General
Description Fee
Minimum Fee (Will be charged if not a specific fee
for permit) $100.00
Penalty for no Safety Code Permit Double applicable fee
Project Cancelled Prior To Inspections 75% Refund
Building Permit Fees
Description Fee
New Single Family Dwellings- Floor Area Sq. Ft.
(Does not include attached garages)
$0.40 per sq. ft.- total of main, 2nd
and additional floors does not
include basement.
Garage - detached/attached Less than 800 sq. ft. $120.00
Garage - detached/attached Greater than 800 sq.
ft. $160.00
Mobile/Manufactured Homes includes Move-on
and RTM's $100.00
Homes With Basement $0.25/ft2- min $100
Basement Development .20¢/ft² - min $95.00
Additions .40¢/ft² - min $100.00
Decks greater than 2 ft. above grade or 100 ft² $100 flat fee
Fire places/Wood Burning Stove $100.00
Small Accessory Building 100 – 200 ft² $90.00
Non-Ag. Building <2500 ft² $250.00
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Bylaw No. 1795, Master Rates Bylaw Page 12 of 16
Non-Ag. Building >2500 ft² $500.00
Commercial/Industrial
Commercial - hotels, warehouses, stores, etc.
Industrial - waste transfer buildings, water
treatment plants, etc.
Description Fee
$1 - $1 million project value $5.00 /$1,000 - min $150.00
Over $1 million project value
$4.00/$1,000 project value
Portion over $1 million project
value $4/$1000
Oilfield - compressor stations, dehydrator,
separator $5.00/$1000
bldgs., motor control center office/bldg. min. $250.00 max SCC fee $500.00
Demolition Permit - use building permit (not
needed if replacing) $95.00
SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00
Electrical-Plumbing-Gas-PSDS Permit Fees- Homeowner Fee Schedule
Electrical Installations- New Residential Installations Only
Description Fee
Less than 1500 sq. ft. $190.00
1501-3000 sq. ft. $215.00
3001-5000 sq. ft. $230.00
5001+ sq. ft. $250.00
with attached garage add $50.00
Detached garage $150.00
Mobile Home Connection $105.00
Temporary Service $90.00
Electrical Installations- Small Electrical Installations- Value of Material
Description Fee
$0 - $250 $90.00
$251 - $500 $150.00
$501 - $1000 $175.00
$1001 - $2000 $190.00
$2001 - $3000 $210.00
$3001 - $4000 $230.00
$4001 - $5000 $240.00
$5001 - $6000 $250.00
$6001 - $7000 $260.00
$7001 - $8000 $270.00
$8001 - $9000 $280.00
Add $5 fee for every $1000 installation cost over $9000
Sewer Systems- Private Sewer Disposal System
Description – Homeowner Fees Fee
Open Discharge $300.00
Disposal Field $300.00
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Treatment Mound $300.00
Septic Tank Only $200.00
Holding Tank or modification to system $150.00
Plumbing Installations
Description Permit Fee
1-6 fixtures $100.00
7-12 fixtures $175.00
13-20 fixtures $250.00
20+ fixtures $250.00 + $10/fixture over 20
Gas Installations
Description Permit Fee
1 Outlet $110.00
2 Outlet $110.00
3 Outlet $120.00
4 Outlet $130.00
5 Outlet $140.00
$10 per additional outlet
Propane Tank Sets (includes connection) $100.00
Gas Furnace Replacement- No Permit unless
Replacing Meter then $90.00
Gas Fire Place- Permit needed if venting & piping
has changed
Contractor Fee Schedule
Electrical Permit Fees
Installation Costs Permit Fee
$0-$1000 $80.00
$1001 - $2000 $100.00
$2001 - $3000 $120.00
$3001 - $4000 $140.00
$4001 - $5000 $160.00
$5001 - $6000 $170.00
$6001 - $7000 $180.00
$7001 - $8000 $190.00
$8001 - $9000 $200.00
$9001 - $10000 $210.00
$10001 - $11000 $220.00
$11001 - $12000 $230.00
$12001 - $13000 $240.00
$13001 - $14000 $250.00
$14001 - $15000 $260.00
$15001 - $16000 $270.00
$16001 - $17000 $280.00
$17001 - $18000 $290.00
$18001 - $19000 $300.00
$19001 - $20000 $310.00
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$20,000 + Add $5 fee for every additional $1000 installation cost (Example $100,000 cost
fee= $310+400=$710.00
Mobile Home Connection $80.00
Temporary Service $70.00
Annual Electric Permit and $10.50 SCC levy on each
application $300.00
SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00
Plumbing Installations
1-10 fixtures $100.00
11-20 fixtures $150.00
20+ fixtures $150.00 + $5.00/fixture over 20
Gas Installations
Description Permit Fee
1 Outlet $90.00
2 Outlet $90.00
3 Outlet $100.00
4 Outlet $110.00
5 Outlet $120.00
BTU Input Permit Fee
10,000 -150,000 $75.00
160,000 - 190,000 $85.00
200,000 - 300,000 $95.00
350,000 $105.00
400,000 $110.00
450,000 $115.00
500,000 $120.00
550,000 $125.00
600,000 $130.00
650,000 $135.00
700,000 $140.00
750,000 $145.00
800,000 $150.00
850,000 $155.00
900,000 $160.00
1,000,000 $165.00
Add $6 /100,000 BTU over 1,000,000
Other Gas Installations
Description Permit Fee
Man. Home on Basement $130.00
Man. Home w/o Basement $100.00
Propane Tank Set (includes connection) $80.00
Temporary $100.00
Gas Line (Gas Provider) $80.00
Gas line Retest $75.00
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Alternative Energy
Residential $3.50 per $1000 construction cost
Industrial/Commercial $5.00 per $1000 construction cost
Private Sewage Disposal Fees
Description Fee
Open Discharge (includes tank) $250.00
Disposal Field/Treatment Mound (includes tank) $250.00
Septic Tank Only $150.00
Holding Tank or modification to system $100.00
SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00
UTILITIES AND ENVIRONMENTAL SERVICES
Service Charges & Installation
Description Fee
Meter Installation: More than one meter Meter Cost plus $40.00
Meter Accuracy Test $40.00 per meter
Additional Meter Read $20.00
Service Charge to Attend a Premise $40.00
After Hours Call $40.00/hr with 3 hr min
Disconnection Service Charge - Customer Request $30.00
Reconnection Service Charge - Customer Request $30.00
Disconnection Service Charge - Breach $30.00
Reconnection Service Charge - Breach $30.00
Transfer From Utility to Tax Account $30.00
Damaged Meter Replacement Meter Cost plus $40.00
Late Payment Penalty 1.50% monthly
Temporary Service Meter Cost plus $40.00
Contractor Operator Call Out Rates and Mileage As per agreement
Water Charges
Description Fee
Flat Maintenance Rate – All Service/Future Connections $50.00 bimonthly
Bulk Water Stations $4.50 / cubic meter
minimum $10 fee per
monthly bill
Base Rate for Hydrant Service/ Maintenance $ 9.75 per month
Account Administration Reactivation Fee (Bulk Water) $25.00
Riser Fee $10,000.00 / riser
Approved Increase For Rural Water Volume $10,000.00 / riser
Hamlet Utility Service For Un-serviced Lots $2,500.00
"Hamlet" means the communities of Huxley, Swalwell, Torrington and Wimborne
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Water Modeling
Description Fee
Adjacent to Line $750.00
Non-Adjacent to Line $1,000.00
Non-Adjacent to Line for Multiple Developments $1,000.00 per request
Water Rates
Description Fee
Huxley $2.00 per cubic metre
Swalwell $3.50 per cubic metre
Torrington $3.50 per cubic metre
Wimborne $2.00 per cubic metre
Sunnyslope WSA $3.50 per cubic metre
Churchill Water Co-op $3.50 per cubic metre
Equity WSA $3.50 per cubic metre
Gamble WSA $3.50 per cubic metre
Grainger/Hesketh $3.50 per cubic metre
Kirkpatrick WSA $3.50 per cubic metre
Mt. Vernon Co-op $3.50 per cubic metre
Selkirk WSA $3.50 per cubic metre
Sewage Charges
Description Fee
Huxley $2.33 per house/month
Swalwell $6.12 per house/month
Torrington $3.45 per house/month
Mobile Home Parks
$3.45 per occupied
lot/month
Wimborne $14.54 per house/month
Garbage
Description Fee
Residents – Waste Disposal Site Drop-Offs No Charge
Non-Resident/Commercial Tipping Fee -1/2 Ton Truck $20.00 each
Non-Resident/Commercial Tipping Fee -1 Ton Truck $40.00 each
Non-Resident/Commercial Tipping Fee- Trailer 8-20 feet $50.00 each
Non-Resident/Commercial Tipping Fee -Loads larger than
specified $80.00 each
All Users - Freon Appliance $15.00 each
Hamlet Residential Pick Up
$50.00/bimonthly per
residence
"Hamlet" means the communities of Huxley, Swalwell,
Torrington, Wimborne & Sunnyslope
79 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
7.2
Page 1 of 4
Version: 2020-02
Subject: Town of Trochu/Trochu Housing Corporation Request
Meeting Date: Tuesday, February 9, 2021
Prepared By: Mike Haugen, CAO
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council decline the Town of Trochu request to provide financial backing for the
Trochu Senior’s Supportive Living Facility.
Background/
Proposal
At the last Regular Council Meeting the Town of Trochu asked Council to consider
the following motion:
“That Kneehill County provide financial backing to the Town of Trochu
for borrowing $20 Million for up to 5 years as project financing for the
construction of the Trochu Senior’s Supportive Living Facility”
After debate on the topic, Council passed the following motion:
“Councillor King moved that Council direct administration to prepare a
framework related to possible support of the Trochu Housing
Corporation Project prepared for the February 9th, 2021 Council
Meeting.”
The Town of Trochu is proposing a Senior’s Living Complex be constructed
within the Town of Trochu. The proposed project represents a
$32,000,000.00 project with a variety of housing options contained within.
The project would be undertaken by the Trochu Housing Corporation (THC)
which is a municipally owned entity. The Town of Trochu is the sole owner
of the corporation.
The THC and Town of Trochu will be seeking to finance the project through
the combination of grant funding, life-lease sales, and financing. They are
anticipating a round of provincial grant funding to be released soon and
plan on making application for approximately $19 Million.
The Town does not have the capacity to finance this borrowing themselves
without ministerial approval, and have asked the County to provide financial
backing to allow financing to occur and provide cash flow during project
construction, should such be needed. It has been indicated that without
County support, there may not be the ability to submit a grant application.
The Town of Trochu has put forward that funding from the County would
only be required as a last resort.
If the County were to positively consider this request, the exact actions
undertaken would depend on how the County choose to provide backing.
This could be done through a borrowing, a loan, or a loan guarantee. All
three options are outlined in the Municipal Government Act and would
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Version: 2020-02
require passage of a Bylaw requiring public advertisement. Relevant
sections of the MGA include Sections 251, 264, 265, and 266. Bylaws of
this nature require advertisement allowing a public petition period to occur.
The County would also have to determine if funding would be provided in
the form of loaning the money from County reserves or through the County
conducting a borrowing (a debenture or line of credit type borrowing).
Depending upon the course of action, it is possible that multiple bylaws would
need to be passed.
Discussion/
Options/
Benefits/
Disadvantages:
Representatives of the Trochu Housing Corporation are planning to be in
attendance to answer any questions that Council may have.
Attached to this RFD are a number of information items that have formed part of
this discussion to date. As facilities in Olds and Sundre are being used as
comparables, a financial statement that includes these facilities is also attached.
Specific lodge operations can be found on page four of that statement.
Administration acknowledges that the facility would be of benefit to the Trochu
community if things go as planned and the overall business case is achieved.
Administration is also of the understanding that St. Mary’s is in need of repair or
replacement and that the proposed facility would provide that.
The location of such a facility in Trochu should allow individuals from the Trochu
community to remain in the Trochu community as they age and move through the
different levels of accommodation within the proposed facility.
The project proponents have maintained that the risk to the County (the need to use
the money and repay it) is low as the County’s backing is needed for application
and possibly cash flow purposes depending upon when the grant funding is
released to the Town.
Administration notes through AHS and other sources that there is a need for
SL4/SL4D accommodation in the area and that this facility would provide that. It is
understood by Administration that vacancies in other levels of accommodation also
exist in the area at facilities operated by Kneehill Regional Housing and through
private providers such as the Chateau in Three Hills. Care levels at these other
facilities may be different than that proposed in Trochu.
If the project were to move forward and the objectives of the business case were
not met, there may be negative consequences that threaten the viability of the Town
of Trochu. More data would need to be gathered to assess the level of concern.
Administration is not aware of other projects in the region that may seek financial
backing from the County, but does note that if backing is provided for this project,
other area municipalities may step forward seeking the same for their own projects
in the future.
It is unknown if private investment in the facility has been sought by the Trochu
Housing Corporation.
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Version: 2020-02
Administration and legal counsel agree that the motion as forwarded by the Town of
Trochu should not be passed as doing so may represent a violation of the Municipal
Government Act as it pertains to borrowings and guarantees.
Council may opt to decline financial support of the project. If this is the will of
Council, then possible conditions become a moot point.
Should Council opt to provide financial backing in whole or in part, Administration
suggests that Council move to explore options for the provision of financial backing
for the Trochu Senior’s Supportive Living Facility and that any option be subject to
the following conditions being met:
1. The Town of Trochu and Kneehill County must meet all legislated
requirements with respect to borrowing/extending debt limit/loan
guarantees;
2. Prior to any further project design or construction, the Town of Trochu and
Kneehill County must engage their residents/ratepayers on the project and
possible outcomes, and the response received must be favourable;
3. Public engagement by the Town shall be an Open House or Information
Forum and be open to County residents;
4. Financial backing from the County will only be available for three (3) years
from the date the County signs the necessary intermunicipal agreements;
5. Approval of $19 Million from provincial/federal partners must be received by
Trochu Housing Corporation and Town of Trochu;
6. 90% of life lease units must be pre sold prior to commencement of
construction;
7. Procurement of consultants and employees related to project management,
design, and construction will be done through open processes and in
compliance with relevant legislation such as the New West Partnership
Trade Agreement and the Canada Free Trade Agreement;
8. Kneehill County will have Board member representation for the period of
the build and any period after commissioning, loan guarantee or any other
financial commitment to the County has not been satisfied;
9. There will be no other one-off financial (or in kind) asks of THC or the Town
of Trochu for this project – i.e. donation of gravel or other materials for site,
dust control, etc.;
10. The Trochu Housing Corporation and Town of Trochu will reimburse the
County for any outstanding amounts within 3 years of project
commencement, consisting of the principal amount and an interest rate of
prime minus 1.45%;
11. The Town of Trochu would repay the County for any expenses or lost
revenue as a result of financial backing. This would include, but not be
limited to, lost investment earnings, debt financing, etc.;
12. Any costs associated with the project not moving forward (contract
cancellation, etc.) will be the responsibility of the Trochu Housing
Corporation and /or the Town of Trochu. Monies required from the County
during any progression of the project will be fully repaid to the County;
13. Should any project asset be required to change ownership or be liquidated,
the County will be reimbursed for any outstanding amounts prior to, as ar
part of the change;
14. The Town will ensure that necessary insurance coverage is in place during
all parts of construction and commissioning of the building;
15. The Town will indemnify the County for all aspects of the project; and,
16. Prior to public engagement, the Town of Trochu will provide formal
recognition that should the Town become unviable, any and all debts
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incurred by the Town will be the responsibility of the properties within the
current Town limits to repay.
Financial
Implications:
There are no financial implications associated with the recommended motion.
Should Council in some way support the provision of financial backing, the County
will need to ensure that capital projects and community investment/renewal can be
adequately financed and will potentially incur costs related to lost investment
revenue or debt-financing.
Council Options:
1. Council may decline to provide support.
2. Council may opt to provide support subject to conditions.
3. Council may table the item and request additional information.
4. Council may defer the decision to a later time.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
January 26th, 2021 RFD Package
Follow-up
Actions:
Administration will inform the Town of Trochu of Council’s decision.
CAO Approval:
Mike Haugen, Chief Administrative Officer
83 2021.02.09 Adopted Council Meeting Package
Trochu Housing Corporation Answers to County Questions
(copied from a November 22, 2020 email reply received from Sam Smalldon)
1. What is the plan to finance future replacement and life cycle costs? It appears that amortization
is being funded – is that accurate?
A reserve policy will be established by THC for both capital replacement and maintenance. Yes
Amortization is funded so these funds are available as free cash flow each year, with the first
use of these funds being for capital debenture debt principle repayment. Of the $640,000 in
year one principle of $246,621 will be repaid as shown in the details on Schedules E and G. The
risk for reserve for capital replacement and maintenance will be with THC, backed by the Town
of Trochu and not be any risk to the County of Kneehill since borrowing for the Project will be
completed and the Town will continue with risk management and debt coverage after opening.
2. How will the replacement reserves etc. be managed in relation to any operating or capital
funding agreements? What safeguards will be in place to ensure that these funds are used for
only their intended purpose?
Funding for reserves will come from either net operating results each year or from free cash
flow or both at the end of each fiscal year as appropriatied by the THC Board. The reserve policy
will protect and manage the risk for the THC Board as all transfers in and out of these reserves
will be by Board approval only. Therefore reserves will be managed separately from operations
as restricted net equity.
Capital funding agreements will be finalized at the end of the Project construction and will not
be any risk for operations. The only operating agreement for THC will be with Covenant Health
as the Master Services Agreement for AHS care will be with Covenant Care as the care provider.
The THC operating agreement with Covenant Health will be funded from operating revenues
and any excess or deficits will be managed through net assets of THC.
3. What actions would the Board take in the event of an annual operating deficit and how would
this be managed on a cash flow basis?
Net operating deficits, if they occur, will be managed through net assets. Each year a balanced
budget will be set and any variances will be managed within the fiscal year towards the
balanced budget. This should be cash flow neutral. In other words, if revenues have a negative
budget variance then the operating expenditure budget will have to constrained to balance the
operating budget by fiscal year end. If this is not achievable then obviously cash balances will
need to be used to carry the deficit until corrected in the budget process for the following year.
The goal will always be to keep a positive net assets for operating and unrestricted equity.
4. What is the protection to the parties should there be construction overruns?
Construction overruns will be risk managed by; 1) a fixed price “Maximum Guaranteed Price”
CCDC2 construction contract, 2) proper holdbacks during construction, 3) an independent cost
survey for each installment paid for work completed, 4) course of construction insurance for the
construction, and 5) a reasonable and appropriate standard construction contingency within the
construction contract. There are expected to be no change orders in using the contingency for
change of design only unforeseen changes required. Ultimately, the holdback account will be
held until substantial completion and only released if the fixed price is achieved.
84 2021.02.09 Adopted Council Meeting Package
5. Our understanding is that the Board is a legally distinct entity from the Town. Is this accurate?
Yes, The THC Board is a legally established and incorporated Canada Not for Profit and is a
Municipal Corporation but is wholly owned subsidiary of the Town of Trochu.
6. What is the governance structure of the THC (are there charter documents, Terms of Reference,
etc.) and can the County receive copies?
We have Corporate Bylaws established by the Board at incorporation. Certainly we can share
these at your request.
7. What is the current occupancy rate of like facilities such as Sundre and Olds.
Both Olds and Sundre have operated at close to 100% (95-102%) occupancy since opening. Over
100% is possible when couples reside in one housing unit.
8. Given that there are numerous like models of service delivery (i.e. similar housing operations)
what peer reviews have been completed or contemplated to:
a. Test both revenue and expense ratios.
b. Test occupancy assumptions.
c. Test cash flow and net operating position assumptions.
We know that the projects in Sundre and Olds are being used as models. Can we receive the
yearly financial statements from those facilities as well as the current budget? How do rates
between these facilities and the proposal compare?
Certainly, peer operators like Covenant Health and Bethany Care Society are operating using
similar industry standard financial models. Likewise, when new Projects open and operate
occupancy is much higher than for operators who have older and less desirable facilities. Each of
these operators have been able to run with balanced budgets as Not For Profits. Sundre and
Olds audited financials are available to the public at www.mvsh.ca under the Board financial
reports. Our THC Project model has provided you with the worst case financial business plan at
85% occupancy. We fully expect this to not be a concern to reach 95-100% occupancy after the
first year of operations. The demand is high and the supply is low. It has been proven in Central
Rural Alberta that new facilities have a fill factor which is faster than older facilities with the
same available housing options for seniors. Seniors chose the new facility first.
9. What specific accounting and/or financial policies would be adopted by the Trochu Housing
Corporation to protect the County? Ie – to ensure that no loss to the County occurred during the
structure or in the future?
Again, the only County of Kneehill risk will be during the construction phase of this Project, since
operating borrowing will be taken by THC and backed by the Town of Trochu without any
backing by the County. Standard financial policies will be developed for operations as with any
Lodge or Municipality for Seniors Housing in Alberta. An annual balanced budget will be set, an
annual audit will be performed, a professional accountant will be involved and THC Executive
and Board will manage the risk of the operations with Covenant Health as the Operator under
an operating agreement. The Town of Trochu will back the operations of THC if there are any
operating or capital issues going forward. The business case provides THC the opportunity to
sustain its own operations and capital requirements, so there should be no reason to have any
support from the Town of Trochu or the taxpayers and no requisition requirements.
85 2021.02.09 Adopted Council Meeting Package
10. Please describe the ongoing financial management structure and personnel the Housing
Corporation will be retaining to operate the facility?
As stated above, the Board and the Executive of THC will operate and manage the risk with a
professional accountant, an auditor and an operating agreement with Covenant Health.
Covenant Health will hire staff and handle their own Human Resources and Finances. THC will
have contractors for maintenance and for the management of the life lease independent senior
housing. There are not expected to be any employees for THC.
11. Has the THC chosen a project manager for this project? If so, who is taking on this responsibility?
The Project model will have an Owner’s Representative, a Project Manager, an Architect and a
Construction Firm as part of the primary contracts. A project manager will be named once the
Project is approved once all the sources of funding are confirmed and a Project Budget is
approved by the Board. The team of four (Owner’s Representative – Sam Smalldon, Project
Manager – Wayne Milaney Construction, Architect – IBI Group and Construction Firm – Shunda
Construction Management) will all be the same as in previous successful projects in Sundre and
Olds and in many projects at Olds College, in and around Olds and Red Deer Alberta. These
names will be forwarded to the Alberta Government in the ASLI Capital Grant Application as a
proven team.
12. What standards will the annual financial statements be prepared on?
The THC Audited Financial Statements will use the same accounting standards as the Town of
Trochu; in accordance with legislation and with Canadian public sector accounting standards
(PSAS).
13. Is the business plan compliant with the funding and program criteria of the provincial/federal
granting authorities?
Absolutely. This same financial model and business plan method has meet all criteria for funding
and program accountability with provincial/federal granting authorities. If an application for
ASLI., CMHC or any other source of funding then the same information is provided except it may
be in a different format. Each funding agency has a different funding format, but all the same
information is provided and aligned with this business plan.
14. How firm is the funding provided yearly by AHS? Can this funding be reduced on short notice?
AHS will provide Covenant Health with an initial startup grant of one month (1/12) of the first
year annual contract funding, then pay Covenant Health monthly to cover monthly Covenant
Health care delivery costs. This will have no impact on THC and will be a contact funding issue
for care delivery only between Covenant Health and AHS. Funding will not be reduced for health
care for seniors once the contract is provided. The Master Services Agreement for AHS Health
Care is a 30 year agreement for space to guarantee space for AHS placements. In Alberta there is
a 1,000 unit per year supply deficit and these 40 units under this contract will always be needed.
This commitment will always be filled by AHS before any new commitments are made by AHS
this area.
15. Is the THC or the Town of Trochu taking on the $8 Million dollar borrowing (our understanding is
that Town of Trochu is taking this on and receiving payments from the THC to cover this)?
Yes, the Town of Trochu will borrow the $8Million for operating debenture and THC will repay
by agreement with the Town as part of its annual balanced operating budget.
86 2021.02.09 Adopted Council Meeting Package
16. Will the Town or THC be willing to compensate the County for lost income that may result from
backing the loan (ie – lost investment income that would otherwise have been gained).
Any lost income will certainly be covered by the Town of Trochu, however, there should be
none. THC will make all principle payments in its balanced operating budgets each year. THC as
part of the borrowing agreements for the Project can agree to cover administrative costs for
both the Town of Trochu and the County of Kneehill.
17. Has the THC attempted to lobby the Provincial government to reduce red tape regarding ASLI
grants based on:
a. Minister Shandro is aware and supportive of the project;
b. The Provincial government is focused on cutting red tape and wasted time;
c. The Provincial government is looking at legislation to ensure prompt payment to
construction companies; and,
d. The Provincial government is asking municipalities to be part of restarting Alberta’s
economy through projects.
THC is currently lobbying the Provincial and Federal Governments through its constituent MPs
and MLAs, the Alberta Minister of Health and the Alberta Minister of Seniors and Housing for
Project support. The ASLI capital grant application has not yet been issued, but our hope is it will
be very similar to past ASLI grant applications and if so, these are basically very straight
forward. The THC Project will always use it business case and cash flow projections to ensure
payments to all contractors are done on time. The THC Project will generate at least 30 FTE jobs
in both Health Care and Services for the new Operations managed by Covenant Health. All
government relations indicate the Provincial and Federal Government will support this THC
Project as it is replacing an existing and aged facility at St. Mary’s in Trochu.
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REQUEST FOR DECISION
AGENDA ITEM #
8.1
Page 1 of 2
Version: 2020-02
Subject: Dr. Retention and Recruitment Committee Terms of Reference
Meeting Date: Tuesday, February 9, 2021
Prepared By: Mike Haugen, CAO
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council reaffirm its position that a redraft of the Doctor Recruitment and
Retention Task Force Terms of Reference be conducted by the Kneehill Regional
Partnership through the Partnership process.
Background/
Proposal
Council has previously submitted the redrafting of the Doctor Recruitment and
Retention Task Force Terms of Reference as a desired project to the Kneehill
Regional Partnership.
A proposed Terms of Reference was recently approved by the Town of Three Hills
in principle and has been forwarded to the Task Force for discussion at an
upcoming meeting. The proposed Terms of Reference are attached.
Discussion/
Options/
Benefits/
Disadvantages:
Administration suggests that there are at least two elements to this discussion:
1. Specific content and philosophies enshrined in the proposed Terms of
Reference; and,
2. Procedure re the Kneehill Regional Partnership
It may be beneficial for Council to cite any support or disagreement with the
proposed terms as this will allow the County’s representative to convey Council’s
thoughts to the Task Force when they meet (February 10th).
Administration notes the following regarding the Proposed Terms:
1. The size is large at 15+ people. Council may wish to consider if that size is
too large and whether or not the representation proposed is aligned with the
stated goals;
2. It is not stated who appoints any members at large to the group(s);
3. The terms outline a per capita source of funding which may be more
equitable than past cash calls;
4. The Terms leave the determination of funding to the Committee and is
unclear in stating Councils will need to pass a budget each year;
5. Does Council philosophically agree with the bonus payment structure
awarded to: Doctors, Physiotherapists, and Other Health Professionals
recruited to the Hospital of Clinic; and,
6. Does Council agree philosophically that the recruitment of staff to the
Medical Clinic (a private business) is the role of the group.
Feedback from the discussion can be provided to the Task Force when this
proposal is discussed.
Beyond the specifics of the proposed terms of reference, this is an item that Council
has forwarded to the Kneehill Regional Partnership already. Should the Partnership
undertake a review of the Task Force and its Terms of Reference, this would be
done through the Partnership’s exploration process. That may be a more suitable
134 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION AGENDA ITEM #
8.1
Page 2 of 2
Version: 2020-02
venue for discussion as each Partner Council will likely have their own views and
opinions regarding the Task Force and its goals.
Financial
Implications:
NA
Council Options:
1. Council can reaffirm its desire to discuss this through the Kneehill Regional
Partnership.
2. Council can provide direction to its committee representative.
3. Council can accept the proposed terms of reference for information as
presented.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Proposed Terms of Reference
Follow-up
Actions:
NA
CAO Approval:
Mike Haugen, Chief Administrative Officer
135 2021.02.09 Adopted Council Meeting Package
Attraction & Retention Committee Toolkit
Module 2: Additional Resource
Template Examples - Terms of Reference
Template 1
Kneehill Regional
Health Care Providers Attraction & Retention Committee (ARC)
Terms of Reference
March 1, 2021
Purpose:
The purpose of the Kneehill Regional ARC is to develop and support a sustainable system for health care
provider attraction and retention that will ensure ongoing health-care services to the community.
Objectives:
1. To provide support for health care providers' attraction and retention.
2. To enhance retention of health care providers by focusing on:
• Health care provider settling into the community,
• Family integration into the community,
• Family quality of life interests.
3. To facilitate community involvement in the attraction and retention process together with
health care providers, AHS and the Big Country PCN.
Outcomes:
• As a result of lower vacancies, access to healthcare is more consistent in rural Alberta.
• Health care providers want to come to the community to work.
• Health care provider families are happy, engaged in and connected to the community.
• All health care providers in the community feel welcomed, appreciated and valued.
Membership;
1.a The committee will consist of the following members:
• 1 Health-care Provider representative;
• 1 AHS representative (ie: Site Manager);
• up to 4 community representatives; including a cross-section of business, culture leisure,
social services and volunteers, not specific from any municipality;
• 1 Kneehill Medical Clinic Manager
• 1 County Council representative;
• 1 Town Council representative from each municipality with in the KneeHill County area; and
• RhPAP Rural Community Consultant.
• 1 representative of Seniors outreach
1.b The committee may also include the following members:
• Local PCN representative;
• Additional guests as invited by the committee.
2. The Committee will appoint from within its members, through consensus, the following
positions: Chair, Vice-Chair. Secretary and Treasurer. (delete Green as this is provided
by Kneehill County)
3. The committee will establish working groups to focus on specific functions such as attraction
activities, retention (appreciation) events, communication and marketing, site visits, skills
events, etc. Such working sub-committees shall be chaired by one member of the committee
and may include additional members outside the committee. All working sub-committees
should report back to the committee on a regular basis.
1
136 2021.02.09 Adopted Council Meeting Package
Attraction & Retention Committee Toolkit
Module 2: Additional Resource
Decision Making:
The committee will function on a collaborative/consensus committee process. This means that all
parties will participate equally, and that decision making will aim to have full agreement on the course
of action to be followed. Voting will occur only as a last option.
Term:
Members of the ARC shall be appointed for 2-yearterms, with appointments being staggered to allow
for continuity and stability of the committee.
Members representing the County, the Towns and villages and Alberta Health Services shall ensure that
alternate members are appointed. These members are responsible to ensure alternates are advised of
meetings if they are unable to attend.
Meetings:
• Meetings will be held as required for effective functioning of the Committee and at the call of
the Chair. Meetings will be held at least quarterly on the 3rd Wednesday of the month unless called by
the chair sooner. Meetings start at 6:30 PM in Kneehill County office.
• Meetings will follow an open and transparent process.
• An agenda will be developed and distributed one week prior to each meeting.
• A simple majority of regular members of the Committee will constitute a quorum.
• Minutes of each Committee meeting will be circulated to members within two weeks following
the meeting. They will not be made public until approved by the Committee at a subsequent
meeting.
• Meetings will endeavor to be held monthly, or as required.
• Recording Secretary Assistance to the Committee will be provided by Kneehill County.
Communication:
The Chair shall be the contact for the Committee, unless there is an alternate designate. The chair or
designate will ensure that approved messages and actions of the committee are communicated to
residents byway of newspaper, municipal websites, or other forms of communication.
Financial Administration and Authority of the Committee
• The initiatives of the Committee will be funded through a per capita charge to
municipalities within Kneehill County only when needed.
• Financial resources allocated to this Committee will provide for the following:
o Special appointments approved and arranged by the committee as a whole such as,
trips, meals, mileage, etc. will be paid by the committee. This may include
payment of incurred expenses to advisory members.
o Bonus to a doctor recruited to the Kneehill Medical Clinic not exceed $50,000 for a
Three year contract.
o Bonus to a doctor recruited to the Kneehill Medical Clinic not exceed $15,000 for a
one year contract, with option of signing an additional two year contract for
$35,000.
o Bonus to a Physiotherapist recruited to practice at the Three Hills Hospital not
exceed $20,000 for a Three (3) year contract.
o Bonus to other health related recruited professionals to practice in the Three Hills
Clinic or Hospital not to exceed $20,000 for a Three (3) year contract
• Kneehill County CAO will administer all funds for the committee free of charge.
• All expenses will be authorized by the Committee prior to being expended.
• Due to limitations on timing to seek committee approval, valid expenses specific to doctor
recruitment visits may be authorized by the Chairperson and Vice Chairperson. Examples
include meals, transportation, and accommodation.
137 2021.02.09 Adopted Council Meeting Package
2
Committee Remuneration
• Councilor per diems and mileage to regular meetings shall be the responsibility of the
appointing municipality.
• Mileage will be paid at $0.50 per kilometer.
• As previously stated, members in an advisory capacity will receive no remuneration for
serving on this committee. (Should Volunteers be paid for their meeting time?)
Reporting
• Approved minutes of all Committee meetings will be presented to each respective Council
for information.
138 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
8.2
Page 1 of 2
Version: 2020-02
Subject: Xplornet Letter of Support Request
Meeting Date: Tuesday, February 9, 2021
Prepared By: Mike Haugen, CAO
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council direct Administration to provide a letter of support for Xplornet
regarding their application to the Universal Broadband Fund.
Background/
Proposal
Administration has been contacted by Xplornet. Xplornet is an internet service
provider and is making application to the Universal Broadband Fund.
This item is being presented for Council’s consideration as per Council’s Letter of
Support Policy.
Discussion/
Options/
Benefits/
Disadvantages:
Xplornet has provided a proposed letter of support (attached) and the following
information:
“With respect to Kneehill County – we are looking at the addition of
significant backbone fibre to connect our tower in Linden running up 805
to potentially pick up Torrington, Wimborne and Sunnyslope for Fiber to
the Home where the business case supports. There will also be
significant 5G upgrades to all of our towers servicing the County. There
is absolutely no monetary ask of Kneehill County. Should our
application be approved it will mean upward of 200 Million in network
investment and that 96 % of Albertans will have access to a minimum of
50/10 service and in most cases 100/10 service or 1 Gig if a FTTH
connection in the next 3 years.”
The County is not making an application to the UBF and has not received
any other requests for support.
Administration recommends providing a letter of support for any company
making application to the UBF for purposes that would increase internet
capability within Kneehill County.
Financial
Implications:
NA
Council Options:
1. Council may direct Administration to supply a letter of support for Xplornet’s
UBF application.
2. Council may deny the request.
139 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION AGENDA ITEM #
8.2
Page 2 of 2
Version: 2020-02
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Proposed Letter of Support (supplied by Xplornet)
Follow-up
Actions:
Administration will inform Xplornet of Council’s decision and provide a letter of
support.
CAO Approval:
Mike Haugen, Chief Administrative Officer
140 2021.02.09 Adopted Council Meeting Package
PROPOSED LOS SUPPORT TEMPLATE
____________is very pleased to support Xplornet’s proposal to the Universal Broadband Fund.
Xplornet’s proposal for __________ region of Alberta will benefit the rate-payers of ___________ and
ensure that our rural residents are positioned to successfully participate in todays’ digital economy.
Xplornet is uniquely positioned with an application to serve our rate-payers with a combination of Fibre,
Fixed Wireless towers and Satellite coverage that will ensure effective and efficient achievement of a
minimum of the Universal Service Objective (50 down/10 up) and establish the backbone for 5G wireless
broadband services of up to 100 Mbps and 1 Gbps Fiber to the Home in more densely populated
hamlets and developments within our municipality.
The expansion of broadband access through Xplornet’s project will facilitate commercial and industrial
development in our community as Xplornet will be positioned to offer enhanced Enterprise Services.
The project will also enable local businesses to grow by providing improved connectivity to customers
beyond the region. Xplornet’s project will also provide improved services to support residents working
from home, engaging in online learning, and accessing telehealth services. The improved access will
benefit all residents of our region, including underrepresented groups, whose access to the digital
economy will be improved by the provision of fibre-based Internet services. This will assist the
Government of Canada in pursuing other strategies around poverty reduction, digital literacy, official
languages and women’s entrepreneurship.
The recent acquisition of CCI Wireless, which was built from grass-roots support of Alberta’s Natural Gas
Coops, Municipalities and rural communities, combined with Xplornet assets within ___________ area
of Alberta will ensure that the funds allocated from the UBF program benefit the intended recipients for
decades to come. ____________ looks forward to working with Xplornet in deploying the UBF project
thus ensuring that all residents, businesses, and institutions within ____________ have the connectivity
they require.
Should there be additional questions please contact my office at (contact information)
Best Regards,
141 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
8.3
Page 1 of 1
Version: 2020-01
Subject: Cancellation of the February 16, 2021, Committee of the Whole Meeting
Meeting Date: Tuesday, February 9, 2021
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council cancel the Committee of the Whole Meeting scheduled for February
16, 2021.
Background/
Proposal
At the 2020 Organizational Meeting, Council approved Tuesday, February 16, 2021
as a Committee of the Whole Meeting Date.
Discussion/
Options/
Benefits/
Disadvantages:
As there are no agenda topics for this meeting scheduled, Administration
recommends that this meeting date be cancelled.
Financial
Implications:
None
Council Options:
1. Cancel February 16th, 2021 Committee of the Whole Meeting Date
2. Receive for information
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
None
Follow-up
Actions:
Administration will update the internal calendar and also update the website.
CAO Approval:
Mike Haugen, Chief Administrative Officer
142 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
8.4
Page 1 of 1
Version: 2020-02
Subject: RMA District 2 Questions
Meeting Date: Tuesday, February 9, 2021
Prepared By: Mike Haugen, CAO
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council respond to the RMA outlining the top issues facing Kneehill County as:
Background/
Proposal
Amber Link, the RMA Director for District 2 has contacted member municipalities
seeking input on the top three to five issues that they are facing. These will likely be
used for guidance to inform RMA directions and decision making.
Discussion/
Options/
Benefits/
Disadvantages:
Council can determine the top issues facing the County. A few topics suggested by
Administration for Council’s consideration include:
1. Rural Crime
2. Non-payment of Oil and Gas industry taxes
3. A lack of enforcement mechanism to ensure payment of Oil and Gas taxes
4. Continued downloading of Provincial costs to municipalities
5. Lack of consultation from the Province regarding changes to municipalities
Council is free to make alternate suggestions.
Financial
Implications:
NA
Council Options:
1. Council may submit its top issues as presented.
2. Council may alter the submission list as they deem fit.
3. Council may choose not to respond at this time.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
NA
Follow-up
Actions:
Administration will respond to the RMA District 2 Director as appropriate.
Director Approval:
Name, Title
CAO Approval:
Mike Haugen, Chief Administrative Officer
143 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
9.1
Page 1 of 1
Version: 2020-02
Subject: Great Plains MDF Production Inc.
Meeting Date: Tuesday, February 9, 2021
Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council receive the presentation from Great Plains MDF Production for
information, as presented.
Background/
Proposal
Great Plains MDF Production Inc. was scheduled as a delegate at today’s meeting
at 1:00 p.m.
Discussion/
Options/
Benefits/
Disadvantages:
The desired objective of their presentation was for information only.
Financial
Implications:
None.
Council Options:
1. Receive for information
2. Direct administration to provide further information.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Delegation Request Form
Follow-up
Actions:
CAO Approval:
Mike Haugen, Chief Administrative Officer
144 2021.02.09 Adopted Council Meeting Package
32%
Regional Relief Recovery
Fund (RRRF) Outcomes
April 1 , 2020 (R 1 ) - January 31 ,2021 (R 2 )
Value Dispersed by Community
R1 - $909,000; R2 - $918,000
171
T o tal Jobs Preserved
W I L D R O S E . A L B E R T A C F . C O M
Building stronger communities by maintaining
businesses to provide access to employment to
support rural Albertans.
Tourism is one of Alberta's and
the Region's most significantly
impacted sectors by COVID-19.
Our goal is to allocate a minimum
of 25% of RRRF funds to
support the tourism sector. ADDITION TO AGENDA145 2021.02.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
11.0
Page 1 of 1
Version: 2020-01
Subject: Council Follow-up Action List
Meeting Date: Tuesday, February 9, 2021
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council receive for information the Council Follow-up Action List as presented.
Background/
Proposal
To request Council’s acceptance of the Council Follow-Up Action List.
Discussion/
Options/
Benefits/
Disadvantages:
Please find attached the Council Follow-Up Action List. The Council Follow-up
Action list is a list of items from Council meetings that require follow-up. This
document is regularly updated after each Council meeting.
Financial
Implications:
N/A
Council Options:
1. Receive the report regarding the Council Follow-up Action List for information.
2. Council provide further direction or required changes/amendments.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
February 9, 2021 Council Follow-Up Action List
Follow-up
Actions:
Update Action List and provide updated Council Follow-Up Action List at the next
Council meeting.
CAO Approval:
Mike Haugen, Chief Administrative Officer
146 2021.02.09 Adopted Council Meeting Package
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
14-Jan-20 27/20
Deputy Reeve McGhee moved that Council authorize the
funds realized from the sale of surplus equipment located on
the property located at SE 15-28-22 W4M be transferred to
the Building Reserve.Laurie Watt
Obtaining quotes on
removing the leg from the
bins
24-Mar-20 169/2020
Deputy Reeve McGhee moved that Council direct
administration to bring back the Procedural Bylaw for revision
immediately following the conclusion of the COVID-19 event.Carolyn Van der Kuil
On hold until COVID-19 is
over
23-Jun-20 280/2020
Councillor King moved that Council directs Administration to
actively pursue further details on a partnership opportunity
with the Province for Bleriot Ferry Campground and Tolman
West Campground.Laurie Watt
Waiting on announcement
from Province
21-Jul-20 302/2020
Councillor Christie moved that Council move first reading of
Bylaw 1823 to pursue the road closure and consolidation of a
portion of Township Road 28-4, which is an undeveloped road
allowance adjacent to the south end of Horseshoe Canyon
(more specifically the SW-27-28-21-W4), and road plan 834 LK
into descriptive plan 091 0342, Block 1, Lot 2.Barb Hazelton
Waiting for Minister
Approval; In Progress
08-Sep-20 353/2020
Councillor King moved to suspend the pay parking and the day
use washroom facility projects at Horseshoe Canyon, and
directs administration to work with the focus group to identify
gaps that private industry may not be able to fill.Laurie Watt
Pay parking discussion
coming to the February
9th, Council meeting.
13-Oct-20 395/2020
Councillor Penner moved that Council direct Administration to
engage with the residents within the defined area east of
Three Hills to gauge the interest in a municipal water supply
system.John McKiernan
Correspondence to the
ratepayers within the
specified area will be
drafted and sent with a
targeted date of the first
quarter in 2021
27-Oct-20 479/2020
Deputy Reeve McGhee moved that Council direct
Administration to take the necessary steps to transfer Lot: 1ER
Block 2 Plan: 8210253 to the Province. Mike Haugen
AB Transportation has
been notified. Waiting
reply!
08-Dec-20 524/2020
Councillor Penner moved to schedule the Public Hearing for
Bylaw 1829, as per Section 692 of the Municipal Government
Act, on February 23, 2021 at 10:00 a.m.Barb Hazelton
On the Council agenda for
February23, 2020
08-Dec-20 533/2020
Councillor King moved that Council authorize administration
to enter into a gravel extraction agreement with the
Valleyview Hutterian Brethren Church for extraction on SE 16-
32-26 W4 based on a rate of $1.75 per cubic meter aggregate
and revenue sharing of water access.Brad Buchert
Waiting final agreement
from lawyers.
12-Jan-21 7/21
Deputy Reeve McGhee moved that Council reschedule the
public hearing originally scheduled for January 12, 2021 at
10:00 a.m. as per Section 22 and 230 of the Municipal
Government Act to February 9, 2021 at 10:00 a.m.Barb Hazelton
On the February 9th, 2021
Agenda
12-Jan-21 17/21
Councillor King moved that Council submit the following
initiatives to the Kneehill Regional Partnership as options for
exploring regionalization or regional partnerships:
1. Regional Marketing and Tourism Campaign
2. Review of Doctor Recruitment and Retention Task Force Mike Haugen
Next meeting is scheduled
for February 17th
Council Action Items
147 2021.02.09 Adopted Council Meeting Package
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
12-Jan-21 18/21
Deputy Reeve McGhee moved that Council submit the
following initiatives to the Kneehill Regional Partnership as
options for exploring regionalization or regional partnerships:
Prospective Councillor Training
Purchasing Law Mike Haugen
Next meeting is scheduled
for February 17th
26-Jan-21 27/21
Councillor Christie moved that Council increases the level of
service of Tender replacements to purchase a Tender with
pump capability, increasing the purchase from $475,000 to
$575,000 on the Capital Equipment Plan (CEP).COMPLETED
26-Jan-21 28/21
Councillor King moved that Council maintain the level of
service for Brush Truck replacements to purchase Brush Trucks
increasing the purchase from $100,000 to $120,000 on the
Capital Equipment Plan.COMPLETED
26-Jan-21 29/21
Deputy Reeve McGhee moved that Council recommends the
Capital Equipment Plan annual contribution be increased by
$35,336 in the 2021 proposed budget.COMPLETED
26-Jan-21 30/21
Councillor King moved that Council set their community
priorities in regards to RCMP services as follows:Rural Crime
Prevention; Presence in rural communities; Road safety;
Active On-Duty Staff Reports; Working Cooperatively with
Kneehill County Protective Services Department
26-Jan-21 31/21
Deputy Reeve McGhee moved that the amount of $12,599.19
in property taxes be expensed and cancelled on rolls
32240810200 & 32252631410 and that administration also be
directed to void any 2021 penalties currently attached to
these rolls COMPLETED
26-Jan-21 32/33/21
Council moved first and second reading to Bylaw 1831, that
being a bylaw to establish rates, fees and charges for various
operations products, permits and services with the following
amendment; the elimination of the Dust Control rebate.COMPLETED
Third Reading to Bylaw
1831 will be on the
February 9th Ageda.
26-Jan-21 37/21
Councillor King moved that Council direct administration to
prepare draft policies governing Council remuneration.Carolyn Van der Kuil In Progress
26-Jan-21 42/21
Councillor King moved that Council direct administration to
prepare a framework related to possible support of the
Trochu Housing Corporation Project prepared for the February
9th, 2021 Council Meeting. Mike Haugen
On the February 9th, 2021
Agenda
26-Jan-21 45/21
Deputy Reeve McGhee moved that Council authorize the
Reeve to sign the amended Chief Administrative Officer
Employment Agreement with Mike Haugen on behalf of
Kneehill County once amendments have been made by legal
counsel. COMPLETED
26-Jan-21 46/21
Councilor King moved that the Chief Administrative Officer
Employment Agreement between Mike Haugen and Kneehill
County remain confidential in accordance with FOIP Section
17 "disclosure harmful to personal privacy".COMPLETED
148 2021.02.09 Adopted Council Meeting Package
AMENDMENT SUMMARY
Council Meeting Date: February 9, 2021
Purpose:
The purpose of the Amendment Summary is to explain the differences from the original package that
was presented at the Council meeting compared to the amended version.
Agenda:
8.4 RMA District 2 Questions
10.1 Community Futures Wildrose
Package:
8.4 RMA District 2 Questions RFD
10.1 Community Futures Wildrose Infogram
.
149 2021.02.09 Adopted Council Meeting Package