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HomeMy WebLinkAbout2021.01.12 Council Meeting Minutes3(nechill I COUNTY 1600-2"d Street NE Three Hills, AB TOM 2AO CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of December 8;;2020 3.0 Appointments 3.1 Delegation- STARS Air Ambulance, Glenda Farnden @ 8:35 a.m. 55. 4.0 Transportation 4.1 Project Amendment for the Torrington Gravel Pit 5.0 Community Services 5.1 Planning 5.1.1 Planning & Development Statistical Summary 5.1.2 Municipal Planning Commission - Meeting Cancellation for January 28, 2021 5.1.3 Road Closure at Ke ver-s Lake- Public Hearing Postponement 5.2 WaterlWastewater/Environment No Report 5.3 Agricultural Service Board & Parks 5.3.1 Interim Agricultural Fieldman 5.4 Protective Services 5.4.1 Fire Ban Information 6.0 Corporate Services 6.1 Short -Term Borrowing Bylaw #1830 6.2 Investment Policy #16-7 7.0 Business Arising from Previous Minutes 7.1 8.0 New Business 8.1 Rural Community Hall Policy # 15-13 8.2 Rural Development Network (RDN) Rural Immigration Project — Central Alberta 8.3 Kneehill Regional Partnership — Partnership Exploration 8.4 Kneehill Regional Partnership — Training Partnerships 9.0 Disposition of Delegation & Public Hearing Business 9.1 STARS Air Ambulance 10.0 Council and Committee Reports 10.1 Kneehill Regional Family and Community Support Services 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 Intergovernmental Relations (FOIP, Section 21) 12.2 Third Party Business Interest (FOIP, Section 15 & 25) 12.3 Third Party Business Interest (FOIP, Section 16 &25) 12.4 Personnel (FO1P, Section 17) 13.0 Motions from Closed Session Adjournment MINUTES OF THE JANUARY 12, 2021 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve (Video Conf) Division No. 2 Debbie Penner, Councillor (Video Conf) Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor (Video Conf) Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ALSO PRESENT: Chief Administrative Officer Mike Haugen Director Community Services Laurie Watt Director Corporate Services Bill McKennan Director of Transportation Brad Buchert Protective Services Manager Debra Grosfield Kneehill County Fire Chief Dan Marcellus Manager of Planning and Development Barb Hazelton Economic and Development Officer Jacqueline Buchanan Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:32 a.m. AGENDA 1.4 Aunda 1.1 Additions to the Azenda Deletions 3.2 Public Hearing- Bylaw #1828 Additions under Community Services 5.1.3 Road Closure at Keiver's Lake — Public Hearing Postponement ADOPTION OF 1.2 Adoption of Agenda AGENDA 1/21 Councillor Christie moved approval of the agenda as amended. CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF JANUARY 12, 2021 MINUTES 2.0 Minutes 2.1 Reeular Council Meeting Minutes of December 8, 2020 2/21 Councillor King moved approval of the December 8, 2020 Council Meeting minutes as presented. CARRIED UNANIMOUSLY APPOINTMENTS 3.0 Annointments 3.1 STARS Air Ambulance (&8:35 A.M. Glenda Farnden, STARS Air Ambulance, Sr. Municipal Relations Liaison, provided an update to Council on how COVID-19 has affected the program, Kneehill County mission statistics, fleet renewal update and an update on the H145 intensive care unit. 3/21 Deputy Reeve McGhee moved that Council receive the presentation from STARS Air Ambulance for information, as presented. CARRIED UNANIMOUSLY TRANSPORTATION 4.0 Transportation 4.1 Proiect Amendment for the Torrington Gravel Pit 4/21 Councillor King moved to authorize a budget amendment for the original amount of $5,250,000.00 to $6,500,000, to the Torrington Gravel Pit, for the purpose of extracting additional Pit -Run. $650,000, will be funded through the Gravel Reserve and the additional $600,000 will be funded through the Roads Reserve. CARRIED UNANIMOUSLY COMMUNITY 5.0 Community Services SERVICES PLANNING 5.01annin� 5.1.1 Plannina and Develnnmcnt Statistical Summary 5/21 Councillor Christie moved that Council accept the Planning & Development statistical summary as information. CARRIED UNANIMOUSLY 5.1.2 Municipal Planning Commission- Meeting Cancellation for January 28, 2021 6/21 Councillor King moved that Council approve the cancellation of the January 28, 2021 Municipal Planning Commission meeting. CARRIED UNANIMOUSLY 2 Initials COUNCIL MINUTES OF JANUARY 12, 2021 5.1.3 Road Closure at Keiver's Lake — Public Hearin Postponement 7/21 Deputy Reeve McGhee moved that Council reschedule the public hearing originally scheduled for January 12, 2021 at 10:00 a.m. as per Section 22 and 230 of the Municipal Government Act to February 9, 2021 at 10:00 a.m. CARRIED UNANIMOUSLY ASB & PARKS 5.3 Agricultural Service Board and Parks 5.3.1 Interim Agricultural Fieldman 8/21 Councillor Penner moved that Council appoint Fallon Sherlock as interim Agricultural Fieldman for Kneehill County. CARRIED UNANIMOUSLY PROTECTIVE SERV 5.4 Protective Services 5.4.1 Fire Ban Information 9/21 Councillor King moved that Council receive the report on Fire Ban processes as information. CARRIED UNANIMOUSLY CORPORATE SERV 6.0 Corporate Services 6.1 Bylaw 1830 Short -Term Borrowin 10/21 Councillor Christie moved that Council give first reading to Bylaw #1830, that being a bylaw to authorize the short-term borrowing of funds, from time to time, as may be necessary to meet the financial obligations of Kneehill County. CARRIED UNANIMOUSLY 11/21 Councillor Keiver moved that Council give second reading to Bylaw #1830. CARRIED UNANIMOUSLY 12/21 Deputy Reeve McGhee moved that Council give unanimous consent for third and final reading to Bylaw # 1830. CARRIED UNANIMOUSLY 13/21 Councillor King moved that Council give third reading to Bylaw #1830. CARRIED UNANIMOUSLY 6.2 Policy #16-7 Investment Policy 14/21 Councillor Christie moved that the current policy 16-7 titled "Investments" dated June 27, 2017 be deleted and the updated Investment Policy 16-7 dated January 12, 2021 be adopted. CARRIED UNANIMOUSLY 3 Initials COUNCIL MINUTES OF JANUARY 12, 2021 The Chair called for a recess at 9:24 a.m. and called the meeting back to order at 9:40 a.m. with all previously mentioned members present. NEW BUSINESS 8.0 New Business 8.1 Rural Community Hall Policy #15-13 15/21 Deputy Reeve McGhee moved that Council direct administration, for the 2021 budget year, to provide the same funding level that was provided to the Rural Community Halls listed in Policy #15-13, in 2020. CARRIED UNANIMOUSLY 8.2 Rural Development Network (RDN) Rural Immigration Project- Central Alberta 16/21 Deputy Reeve McGhee moved that Council directs Administration to sign a Letter of Support for use by the Rural Development Network in application of the Community Capacity for Newcomer Integration Grant. CARRIED 8.3 Kneehill Regional Partnership- Partnership Exploration 17/21 Councillor King moved that Council submit the following initiatives to the Kneehill Regional Partnership as options for exploring regionalization or regional partnerships: 1. Regional Marketing and Tourism Campaign 2. Review of Doctor Recruitment and Retention Task Force CARRIED UNANIMOUSLY 8.4 Kneehill Regional Partnership- Training Partnerships 18/21 Deputy Reeve McGhee moved that Council submit the following initiatives to the Kneehill Regional Partnership as options for exploring regionalization or regional partnerships: 1. Prospective Councillor Training 2. Purchasing Law CARRIED UNANIMOUSLY DISPOSITION OF 9.0 Disposition.of Delegation Business & Public Hearing Business DELEGATION BUSINESS 9.1 STARS Air Ambulance 19/21 Councillor King moved that Council receive the presentation from STARS Air Ambulance for information, as presented. CARRIED UNANIMOUSLY 4 0 � +Initials COUNCIL MINUTES OF JANUARY 12, 2021 COUNCIL REPORTS 10.0 Council and Committee Renor__ts 10.1 Kneehill Regional Family and Community Support Services - Minutes were provided from the September 15, 2020 meeting. 20/21 Councillor King moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 1_1.0_Council Follow -Up Action List 21/21 Councillor Christie moved that Council receive for information the Council Follow -Up Action List as presented. CARRIED CLOSED SESSION 22/21 12.0 Closed Session Councillor King moved that Council convene in Closed Session to discuss the following listed below at 10:17 a.m.: • Intergovernmental Relations (FOIP, Section 21) • Third Party Business Interest (FOIP, Section 16 & 25) • Third Party Business Interest (FOIP, Section 16 & 25) • Personnel (FOIP, Section 17) CARRIED UNANIMOUSLY The following people were in attendance of the Closed Session to provide a report and advise Council: Mike Haugen, CAO Laurie Watt, Director of Municipal Services Bill McKennan, Director of Corporate Services Carolyn Van der Kuil, Recording Secretary Debra Grosfield, Protective Services Manager Dan Marcellus, Fire Chief 23/21 Councillor Christie moved that Council return to open meeting at 12:13 p.m. CARRIED UNANIMOUSLY 12:13 p.m. — meeting recessed to allow return of public. 12:13 p.m. - meeting resumed. 13.0 Motions from Closed Session Councillor Hugo excused himself from voting on motions from closed session as he could not hear the closed session conversation. 24/21 Councillor King moved that Council accept as information the Emergency Communications System Upgrade Project and direct administration to come back to January 261h Council meeting with options. CARRIED 5 � Initials COUNCIL MINUTES OF JANUARY 12, 2021 25/21 Deputy Reeve McGhee moved that Council agrees to entering into a Tax Agreement with Lynx Energy ULC for the payment of 2020 taxes over an 18- month payment plan, beginning January 31, 2021 and no penalties will be assessed and that the 2020 penalties be voided. CARRIED 26/21 Councillor King moved that Council agrees to entering into a Tax Agreement with Vantage Point Resources Inc. for the payment of tax arrears and 2020 taxes and that the agreement shall not exceed 27 months, no further penalties will be assessed, and the 2020 penalties be voided. CARRIED 27/21 Councillor Christie moved that Council agrees to entering into a Tax Agreement with Canstone Energy Ltd. for the payment of tax arrears and 2020 levies and that the agreement shall not exceed 36 months, no further penalties will be assessed, and the 2020 penalties be voided. CARRIED 28/21 Councillor King moved that Council agrees to entering into a Tax Agreement with Perisson Petroleum Corporation for the payment of tax arrears and 2020 taxes and that the agreement shall not exceed 12 months and no further penalties will be assessed, and the 2020 penalties be voided. CARRIED 29/21 Councillor King moved that Council agrees to entering into a Tax Agreement with High Point Oil Inc., for the payment of tax arrears and 2020 taxes and that the agreement shall not exceed 36 months, for full re -payment of the tax arrears and 2020 levies, no further penalties will be assessed, and the 2020 penalties be voided. CARRIED 30/21 Councillor Penner moved that Council moved to pay the Southern Alberta Energy for Waste Association invoice for the 2021 budget year. CARRIED 31/21 Deputy Reeve McGhee moved that Council direct administration to request a specific and precise request from the Trochu Housing Corporation. CARRIED 6 Initials COUNCIL MINUTES OF JANUARY 12, 2021 ADJOURNMENT Adjournment The meeting adjourned at 12:20 p.m. -A- Jerry stock Reeve Mike Haugen CAO Initials