HomeMy WebLinkAbout2021.01.12 Council Meeting Minutes3(nechill
I COUNTY
1600-2"d Street NE
Three Hills, AB
TOM 2AO
CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of December 8;;2020
3.0 Appointments
3.1 Delegation- STARS Air Ambulance, Glenda Farnden @ 8:35 a.m.
55.
4.0 Transportation
4.1 Project Amendment for the Torrington Gravel Pit
5.0 Community Services
5.1 Planning
5.1.1 Planning & Development Statistical Summary
5.1.2 Municipal Planning Commission - Meeting Cancellation for January 28,
2021
5.1.3 Road Closure at Ke ver-s Lake- Public Hearing Postponement
5.2 WaterlWastewater/Environment
No Report
5.3 Agricultural Service Board & Parks
5.3.1 Interim Agricultural Fieldman
5.4 Protective Services
5.4.1 Fire Ban Information
6.0 Corporate Services
6.1 Short -Term Borrowing Bylaw #1830
6.2 Investment Policy #16-7
7.0 Business Arising from Previous Minutes
7.1
8.0 New Business
8.1 Rural Community Hall Policy # 15-13
8.2 Rural Development Network (RDN) Rural Immigration Project — Central Alberta
8.3 Kneehill Regional Partnership — Partnership Exploration
8.4 Kneehill Regional Partnership — Training Partnerships
9.0 Disposition of Delegation & Public Hearing Business
9.1 STARS Air Ambulance
10.0 Council and Committee Reports
10.1 Kneehill Regional Family and Community Support Services
11.0 Council Follow-up Action List
12.0 Closed Session
12.1 Intergovernmental Relations (FOIP, Section 21)
12.2 Third Party Business Interest (FOIP, Section 15 & 25)
12.3 Third Party Business Interest (FOIP, Section 16 &25)
12.4 Personnel (FO1P, Section 17)
13.0 Motions from Closed Session
Adjournment
MINUTES OF THE JANUARY 12, 2021 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1
Faye McGhee, Deputy Reeve (Video Conf)
Division No. 2
Debbie Penner, Councillor (Video Conf)
Division No. 3
Jerry Wittstock, Reeve
Division No. 4
Glen Keiver, Councillor
Division No. 5
Jim Hugo, Councillor (Video Conf)
Division No. 6
Wade Christie, Councillor
Division No. 7
Kenneth King, Councillor
ALSO PRESENT:
Chief Administrative Officer
Mike Haugen
Director Community Services
Laurie Watt
Director Corporate Services
Bill McKennan
Director of Transportation
Brad Buchert
Protective Services Manager
Debra Grosfield
Kneehill County Fire Chief
Dan Marcellus
Manager of Planning and Development
Barb Hazelton
Economic and Development Officer
Jacqueline Buchanan
Recording Secretary
Carolyn Van der Kuil
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:32 a.m.
AGENDA 1.4 Aunda
1.1 Additions to the Azenda
Deletions
3.2 Public Hearing- Bylaw #1828
Additions under Community Services
5.1.3 Road Closure at Keiver's Lake — Public Hearing Postponement
ADOPTION OF 1.2 Adoption of Agenda
AGENDA
1/21 Councillor Christie moved approval of the agenda as amended.
CARRIED UNANIMOUSLY
Initials
COUNCIL MINUTES OF JANUARY 12, 2021
MINUTES 2.0 Minutes
2.1 Reeular Council Meeting Minutes of December 8, 2020
2/21 Councillor King moved approval of the December 8, 2020 Council
Meeting minutes as presented.
CARRIED UNANIMOUSLY
APPOINTMENTS 3.0 Annointments
3.1 STARS Air Ambulance (&8:35 A.M.
Glenda Farnden, STARS Air Ambulance, Sr. Municipal Relations
Liaison, provided an update to Council on how COVID-19 has affected
the program, Kneehill County mission statistics, fleet renewal update
and an update on the H145 intensive care unit.
3/21 Deputy Reeve McGhee moved that Council receive the presentation
from STARS Air Ambulance for information, as presented.
CARRIED UNANIMOUSLY
TRANSPORTATION 4.0 Transportation
4.1 Proiect Amendment for the Torrington Gravel Pit
4/21 Councillor King moved to authorize a budget amendment for the
original amount of $5,250,000.00 to $6,500,000, to the Torrington
Gravel Pit, for the purpose of extracting additional Pit -Run. $650,000,
will be funded through the Gravel Reserve and the additional $600,000
will be funded through the Roads Reserve.
CARRIED UNANIMOUSLY
COMMUNITY 5.0 Community Services
SERVICES
PLANNING 5.01annin�
5.1.1 Plannina and Develnnmcnt Statistical Summary
5/21 Councillor Christie moved that Council accept the Planning &
Development statistical summary as information.
CARRIED UNANIMOUSLY
5.1.2 Municipal Planning Commission- Meeting Cancellation for
January 28, 2021
6/21 Councillor King moved that Council approve the cancellation of the
January 28, 2021 Municipal Planning Commission meeting.
CARRIED UNANIMOUSLY
2
Initials
COUNCIL MINUTES OF JANUARY 12, 2021
5.1.3 Road Closure at Keiver's Lake — Public Hearin
Postponement
7/21 Deputy Reeve McGhee moved that Council reschedule the public
hearing originally scheduled for January 12, 2021 at 10:00 a.m. as per
Section 22 and 230 of the Municipal Government Act to February 9,
2021 at 10:00 a.m.
CARRIED UNANIMOUSLY
ASB & PARKS 5.3 Agricultural Service Board and Parks
5.3.1 Interim Agricultural Fieldman
8/21 Councillor Penner moved that Council appoint Fallon Sherlock as
interim Agricultural Fieldman for Kneehill County.
CARRIED UNANIMOUSLY
PROTECTIVE SERV 5.4 Protective Services
5.4.1 Fire Ban Information
9/21 Councillor King moved that Council receive the report on Fire Ban
processes as information.
CARRIED UNANIMOUSLY
CORPORATE SERV 6.0 Corporate Services
6.1 Bylaw 1830 Short -Term Borrowin
10/21 Councillor Christie moved that Council give first reading to Bylaw
#1830, that being a bylaw to authorize the short-term borrowing of
funds, from time to time, as may be necessary to meet the financial
obligations of Kneehill County.
CARRIED UNANIMOUSLY
11/21 Councillor Keiver moved that Council give second reading to Bylaw
#1830.
CARRIED UNANIMOUSLY
12/21 Deputy Reeve McGhee moved that Council give unanimous consent
for third and final reading to Bylaw # 1830.
CARRIED UNANIMOUSLY
13/21 Councillor King moved that Council give third reading to Bylaw
#1830.
CARRIED UNANIMOUSLY
6.2 Policy #16-7 Investment Policy
14/21 Councillor Christie moved that the current policy 16-7 titled
"Investments" dated June 27, 2017 be deleted and the updated
Investment Policy 16-7 dated January 12, 2021 be adopted.
CARRIED UNANIMOUSLY
3
Initials
COUNCIL MINUTES OF JANUARY 12, 2021
The Chair called for a recess at 9:24 a.m. and called the meeting back
to order at 9:40 a.m. with all previously mentioned members present.
NEW BUSINESS 8.0 New Business
8.1 Rural Community Hall Policy #15-13
15/21 Deputy Reeve McGhee moved that Council direct administration, for
the 2021 budget year, to provide the same funding level that was
provided to the Rural Community Halls listed in Policy #15-13, in
2020.
CARRIED UNANIMOUSLY
8.2 Rural Development Network (RDN) Rural Immigration
Project- Central Alberta
16/21 Deputy Reeve McGhee moved that Council directs Administration to
sign a Letter of Support for use by the Rural Development Network in
application of the Community Capacity for Newcomer Integration
Grant.
CARRIED
8.3 Kneehill Regional Partnership- Partnership Exploration
17/21 Councillor King moved that Council submit the following initiatives to
the Kneehill Regional Partnership as options for exploring
regionalization or regional partnerships:
1. Regional Marketing and Tourism Campaign
2. Review of Doctor Recruitment and Retention Task Force
CARRIED UNANIMOUSLY
8.4 Kneehill Regional Partnership- Training Partnerships
18/21 Deputy Reeve McGhee moved that Council submit the following
initiatives to the Kneehill Regional Partnership as options for exploring
regionalization or regional partnerships:
1. Prospective Councillor Training
2. Purchasing Law
CARRIED UNANIMOUSLY
DISPOSITION OF 9.0 Disposition.of Delegation Business & Public Hearing Business
DELEGATION
BUSINESS
9.1 STARS Air Ambulance
19/21 Councillor King moved that Council receive the presentation from
STARS Air Ambulance for information, as presented.
CARRIED UNANIMOUSLY
4 0 �
+Initials
COUNCIL MINUTES OF JANUARY 12, 2021
COUNCIL REPORTS 10.0 Council and Committee Renor__ts
10.1 Kneehill Regional Family and Community Support Services -
Minutes were provided from the September 15, 2020 meeting.
20/21 Councillor King moved that Council receive the Council and
Committee reports as presented.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 1_1.0_Council Follow -Up Action List
21/21 Councillor Christie moved that Council receive for information the
Council Follow -Up Action List as presented.
CARRIED
CLOSED SESSION
22/21
12.0 Closed Session
Councillor King moved that Council convene in Closed Session to
discuss the following listed below at 10:17 a.m.:
• Intergovernmental Relations (FOIP, Section 21)
• Third Party Business Interest (FOIP, Section 16 & 25)
• Third Party Business Interest (FOIP, Section 16 & 25)
• Personnel (FOIP, Section 17)
CARRIED UNANIMOUSLY
The following people were in attendance of the Closed Session to
provide a report and advise Council:
Mike Haugen, CAO
Laurie Watt, Director of Municipal Services
Bill McKennan, Director of Corporate Services
Carolyn Van der Kuil, Recording Secretary
Debra Grosfield, Protective Services Manager
Dan Marcellus, Fire Chief
23/21 Councillor Christie moved that Council return to open meeting at 12:13
p.m.
CARRIED UNANIMOUSLY
12:13 p.m. — meeting recessed to allow return of public.
12:13 p.m. - meeting resumed.
13.0 Motions from Closed Session
Councillor Hugo excused himself from voting on motions from closed
session as he could not hear the closed session conversation.
24/21 Councillor King moved that Council accept as information the
Emergency Communications System Upgrade Project and direct
administration to come back to January 261h Council meeting with
options.
CARRIED
5 �
Initials
COUNCIL MINUTES OF JANUARY 12, 2021
25/21 Deputy Reeve McGhee moved that Council agrees to entering into a
Tax Agreement with Lynx Energy ULC for the payment of 2020 taxes
over an 18- month payment plan, beginning January 31, 2021 and no
penalties will be assessed and that the 2020 penalties be voided.
CARRIED
26/21 Councillor King moved that Council agrees to entering into a Tax
Agreement with Vantage Point Resources Inc. for the payment of tax
arrears and 2020 taxes and that the agreement shall not exceed 27
months, no further penalties will be assessed, and the 2020 penalties be
voided.
CARRIED
27/21 Councillor Christie moved that Council agrees to entering into a Tax
Agreement with Canstone Energy Ltd. for the payment of tax arrears
and 2020 levies and that the agreement shall not exceed 36 months, no
further penalties will be assessed, and the 2020 penalties be voided.
CARRIED
28/21 Councillor King moved that Council agrees to entering into a Tax
Agreement with Perisson Petroleum Corporation for the payment of tax
arrears and 2020 taxes and that the agreement shall not exceed 12
months and no further penalties will be assessed, and the 2020 penalties
be voided.
CARRIED
29/21 Councillor King moved that Council agrees to entering into a Tax
Agreement with High Point Oil Inc., for the payment of tax arrears and
2020 taxes and that the agreement shall not exceed 36 months, for full
re -payment of the tax arrears and 2020 levies, no further penalties will
be assessed, and the 2020 penalties be voided.
CARRIED
30/21 Councillor Penner moved that Council moved to pay the Southern
Alberta Energy for Waste Association invoice for the 2021 budget year.
CARRIED
31/21 Deputy Reeve McGhee moved that Council direct administration to
request a specific and precise request from the Trochu Housing
Corporation.
CARRIED
6
Initials
COUNCIL MINUTES OF JANUARY 12, 2021
ADJOURNMENT Adjournment
The meeting adjourned at 12:20 p.m.
-A-
Jerry stock
Reeve
Mike Haugen
CAO
Initials