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Home My WebLink About2021.01.12 Adopted Council Meeting Package COUNCIL MEETING AGENDA 1600-2nd Street NE Three Hills, AB T0M 2A0 January 12, 2021 8:30 a.m. CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of December 8, 2020 3.0 Appointments 3.1 Delegation- STARS Air Ambulance, Glenda Farnden @ 8:35 a.m. 3.2 Public Hearing- Bylaw 1828, Keivers Lake Road Closure @ 10:00 a.m. 4.0 Transportation 4.1 Project Amendment for the Torrington Gravel Pit 5.0 Community Services 5.1 Planning 5.1.1 Planning & Development Statistical Summary 5.1.2 Municipal Planning Commission - Meeting Cancellation for January 28, 2021 5.1.3 Road Closure at Keiver’s Lake- Public Hearing Postponement 5.2 Water/Wastewater/Environment No Report 5.3 Agricultural Service Board & Parks 5.3.1 Interim Agricultural Fieldman 5.4 Protective Services 5.4.1 Fire Ban Information 6.0 Corporate Services 6.1 Short-Term Borrowing Bylaw #1830 6.2 Investment Policy #16-7 7.0 Business Arising from Previous Minutes 7.1 1 2021.01.12 Adopted Council Meeting Package January 12, 2021 Council Meeting Agenda Page 2 of 2 8.0 New Business 8.1 Rural Community Hall Policy # 15-13 8.2 Rural Development Network (RDN) Rural Immigration Project – Central Alberta 8.3 Kneehill Regional Partnership – Partnership Exploration 8.4 Kneehill Regional Partnership – Training Partnerships 9.0 Disposition of Delegation & Public Hearing Business 9.1 STARS Air Ambulance 10.0 Council and Committee Reports 10.1 Kneehill Regional Family and Community Support Services 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 Intergovernmental Relations (FOIP, Section 21) 12.2 Third Party Business Interest (FOIP, Section 16 & 25) 12.3 Third Party Business Interest (FOIP, Section 16 &25) 12.4 Personnel (FOIP, Section 17) 13.0 Motions from Closed Session Adjournment 2 2021.01.12 Adopted Council Meeting Package 1 ________ Initials MINUTES OF THE DECEMBER 8, 2020 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ALSO PRESENT: Chief Administrative Officer Mike Haugen Director Community Services Laurie Watt Director Corporate Services Bill McKennan Director of Transportation Brad Buchert Economic Development Officer Jacqueline Buchanan Environmental Services Manager John McKiernan Manager of Planning and Development Barb Hazelton Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under Closed Session Council Check-in (Section 19) Additions under New Business 9.2 Letter of Support Additions under Council and Committee Reports 11.2 Drumheller Solid Waste Assoc. 11.3 Central Zone RMA Director Meeting ADOPTION OF AGENDA 1.2 Adoption of Agenda 521/2020 Councillor Christie moved approval of the agenda as amended. CARRIED 3 2021.01.12 Adopted Council Meeting Package COUNCIL MINUTES OF DECEMBER 8, 2020 2 _________ Initials MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of November 24, 2020 522/2020 Councillor King moved approval of the November 24, 2020 Council Meeting minutes as presented. CARRIED COMMUNITY SERVICES 6.0 Community Services PLANNING 6.1Planning 6.1.1 Proposed Amendments to the Municipal Development Plan 523/2020 Councillor King moved that Council provide first reading to proposed Bylaw 1829 for the purpose of amending the Municipal Development Plan. CARRIED UNANIMOUSLY 524/2020 Councillor Penner moved to schedule the Public Hearing for Bylaw 1829, as per Section 692 of the Municipal Government Act, on February 23, 2021 at 10:00 a.m. CARRIED UNANIMOUSLY WATER 6.2 Water/Wastewater/Environment 6.2.1 Water Service Connection Request Outside Municipal Boundary- Village of Carbon 525/2020 Councillor Penner moved that Council approve non-resident water service connection to the Grainger rural water system as requested by the Village of Carbon and as per Policy 14-17. CARRIED UNANIMOUSLY CORPORATE SERV 7.0 Corporate Services 7.1 Interim Operating Budget 2021 526/2020 Councillor King moved that Council approve the 2021 Interim Operating Budget as detailed in Appendix I. CARRIED UNANIMOUSLY NEW BUSINESS 9.0 New Business 9.1 Kneehill County Green Space 527/2020 Deputy Reeve McGhee moved that Council thanks all of the participating organizations for their feedback and tables the Kneehill County Green Space conversation until such a time as if/when a suggested use is presented that meets the recommended criteria. CARRIED UNANIMOUSLY 4 2021.01.12 Adopted Council Meeting Package COUNCIL MINUTES OF DECEMBER 8, 2020 3 _________ Initials 9.2 Letter of Support 528/2020 Councillor Penner moved that Council direct administration to create a letter of support to Sunterra Farms as they apply for a grant to the Canadian Agricultural Partnership’s Emerging Opportunities Program. CARRIED COUNCIL REPORTS 11.0 Council and Committee Reports 11.1 Kneehill County Committee of the Whole Minutes- November 17, 2020- Minutes were provided from the November 17th meeting. 11.2 Drumheller Solid Waste Assoc.- Councillor Penner provided a verbal report on the meeting she attended. The Annual General Meeting is on December 17th. 11.3 Central Zone RMA Director Meeting- Reeve Wittstock provided a verbal report on the meeting he attended on Friday, December 4th, 2020. 529/2020 Councillor King moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 12.0 Council Follow-Up Action List 530/2020 Councillor Christie moved that Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY The Chair called for a recess at 9:00 a.m. and called the meeting back to order at 9:12 a.m. with all previously mentioned members present. CLOSED SESSION 13.0 Closed Session 531/2020 Councillor Christie moved that Council convene in Closed Session to discuss business interests of a third party pursuant to Section 16 & 25 of the Freedom of Information and Protection of Privacy Act and Council Check-in pursuant to Section 19 of the Freedom of Information and Protection of Privacy Act, at 9:12 a.m. CARRIED The following people were in attendance of the Closed Session to provide a report and advise Council: Mike Haugen, CAO Laurie Watt, Director of Municipal Services Bill McKennan, Director of Corporate Services Brad Buchert, Director of Transportation Carolyn Van der Kuil, Recording Secretary 5 2021.01.12 Adopted Council Meeting Package COUNCIL MINUTES OF DECEMBER 8, 2020 4 _________ Initials 532/2020 Councillor Penner moved that Council return to open meeting at 12:26 p.m. CARRIED 12:27 p.m. – meeting recessed to allow return of public. 12:27 p.m. - meeting resumed. Councillor Hugo and Councillor McGhee were not present when the meeting resumed. 14.0 Motions from Closed Session 533/2020 Councillor King moved that Council authorize administration to enter into a gravel extraction agreement with the Valleyview Hutterian Brethren Church for extraction on SE 16-32-26 W4 based on a rate of $1.75 per cubic meter aggregate and revenue sharing of water access. CARRIED UNANIMOUSLY 534/2020 Councillor King moved that Council direct administration to prepare a draft policy proposal regarding Councillor remuneration for further public debate. CARRIED UNANIMOUSLY ADJOURNMENT Adjournment The meeting adjourned at 12:33 p.m. ________________________ Jerry Wittstock Reeve _______________________ Mike Haugen CAO 6 2021.01.12 Adopted Council Meeting Package COUNCIL MINUTES OF DECEMBER 8, 2020 5 _________ Initials Appendix 1 7 2021.01.12 Adopted Council Meeting Package Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collectio n of this information, please contact the FOIP Coordinator at 403-443-5541. Regular Council Meeting Date & Time: January 12th @ 8:30 a.m. GUIDELINES • Presentations are not to exceed 15 minutes, including questions, unless permitted by Council. • The Delegation Request Form and related documents will become part of the public record and will be released/published in the agenda and minutes and will be made available to the pubic in a variety of methods. • Persons interested in requesting a presentation to Kneehill County Council must supply all pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will become part of the public record. • The County’s Council meetings are video recorded and live-streamed on the County’s website. Please submit completed form to carolyn.vanderkuil@kneehillcounty.com PRESENTER DETAILS Name: (Person Making presentation) Glenda Farnden, Sr. Municipal Relations Liaison Company or Group Represented: STARS Air Ambulance Contact Number: (780) 512-6205 Email: gfarnden@stars.ca Mailing Address: 10911 – 123 St. Grande Prairie, AB T8V 7Z3 MEETING DETAILS 8 2021.01.12 Adopted Council Meeting Package Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collectio n of this information, please contact the FOIP Coordinator at 403-443-5541. PRESENTATION TOPIC Will the presentation require PowerPoint facilities? Yes X No  The topic of the discussion is (be specific, provide details, and attach additional information, if required so that all necessary details may be considered.): PowerPoint presentation via GotoMeeting. Presenter can share screen if preferred. Presentation to include annual STARS Update to Council, COVID-19 update, STARS mission statistics pertinent to Kneehill County, Fleet Renewal update, new H145 intensive care unit environment and thank Council for their continued support of STARS. PURPOSE OF PRESENTATION ☒ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other Desired Resolution (What is the decision you are asking to make?) Please Note: Regular Council Meetings are held the second and fourth Tuesday of every month unless otherwise posted. Please see Kneehill County Website or contact Administration for more information. 9 2021.01.12 Adopted Council Meeting Package Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collectio n of this information, please contact the FOIP Coordinator at 403-443-5541. • Have you included all attachments? • Does your summary contain all pertinent information? • Have you provided enough information to enable Council to make an informed decision? • Have you reviewed your presentation to ensure that it will fit within the specified timelines? 10 2021.01.12 Adopted Council Meeting Package Jan. 12, 2021 11 2021.01.12 Adopted Council Meeting Package COVID –19 PANDEMIC #1 Priority Maintain Unimpacted Operations ✱Enhanced PPE measures ✱Suspected /Confirmed COVID cases ✱Approx. 13% of call volume ✱As high as 18% of call volume ✱STARS Transport Physicians ✱International consortium ✱Developed online portal for medical personnel ✱Enhanced airway management protocols ✱Advise medical personnel ✱Oxygenation and ventilation procedures ✱Maintain Physician-driven strategy COVID -19 12 2021.01.12 Adopted Council Meeting Package Funding in Thousands AB Government Funding 7,354$ Total Operating Costs /Capital Expenditures **36,700$ AB Government Funding as a Percent of Costs 20% STARS Gross Fundraising 7,321$ AB Lottery 10,358$ Calendar 381$ Site Registration / Emergency Contact Centre 3,077$ Other Revenue 664$ ** Excludes capital expenditures for fleet renewal 13 2021.01.12 Adopted Council Meeting Package Kneehill County @ December 10, 2020 2016 2017 2018 2019 2020 TOTAL Near Acme 2 2 Near Carbon 2 2 Near Linden 3 3 2 8 Near Munson 1 1 Three Hills Hospital inter-facility transfers 7 11 12 2 7 39 Near Three Hills scene 2 4 3 1 4 14 Near Torrington 2 2 Near Trochu 1 1 TOTAL 11 16 18 11 13 69 14 2021.01.12 Adopted Council Meeting Package AIRBUS H145 H145 –FLEET STATUS July 2019 –(3) Operational Dec. 2020 –Arrival #4 and #5 *New 5-bladed system *Increased lift / load capacities Spring 2021 –Arrival #6 and #7 (5-bladed) 2022 –Final delivery (9) H145 Designated Fleet Western Canada *All Helicopters identically equipped Intensive Care Unit environment 15 2021.01.12 Adopted Council Meeting Package AIRBUS H145 –AIRBORNE INTENSIVE CARE UNIT (ICU)16 2021.01.12 Adopted Council Meeting Package H145 FLEET CAMPAIGN CONTINUES H145 FLEET CAMPAIGN $117M Helicopters only ($13M per helicopter) + $18M Associated costs * Intensive Pilot & mechanic training * Required Pool Pilot coverage * Specialized tools/ground control equipment $135M Fleet Campaign -$13M Saskatchewan Government (1) -$13M Alberta Government (1) -$65M Federal Government (5 helicopters) -$13M Corporate/Individual (pre-COVID) -$ 1M Municipal Fleet Gifts $30M Funds Raised To-date -$15M Possible sale proceeds $15M Campaign Remaining 17 2021.01.12 Adopted Council Meeting Package TIME / TOOLS / TALENT HANDHELD PORTABLE ULTRASOUND Collapsed lungs Trauma-related Internal Hemorrhage Heart abnormalities Suspect heart failure 18 2021.01.12 Adopted Council Meeting Package YOU ARE OUR REASON FOR BEING. Current Pledge of Support $3,000.00 / per year 2021, 2020, 2023, 2024, 2025 Thank you for your continued support of STARS 19 2021.01.12 Adopted Council Meeting Package Public Hearing Report AGENDA ITEM # 3.2 Page 1 of 1 Version: 2019-01 Subject: Keiver’s Lake Road Closure Meeting Date: Tuesday, January 12, 2021 Presented By: Deanna Keiver, Development Officer Link to Strat Plan: Providing Good Governance Background/ Proposal Currently Keiver’s Lake Campground is comprised of two separate titles those being within SE 36-31-26 W4 Plan 8610545; Block 1 and a 6 acre parcel within the NE 25-31-26 W 4. Improvements currently exist within the undeveloped road allowance. Sexsmith Surveys has provided a Plan of Survey consolidating the Closed Road Allowance with the two separate titles which comprise the Keiver’s Lake Campground. Discussion/ Options/ Benefits/ Disadvantages: In April 2020, Council moved to direct Administration to pursue the road closure and consolidation of the undeveloped road allowance with the Keiver’s Lake Campground. Due to Covid-19 and the length of time required for the surveyor to get a copy of the original 1889 Lake Traverse from Ottawa, this is coming before Council today. Land Titles did require a new survey of the current Keiver’s Lake shoreline in order to complete the Plan of Survey. Consolidating the road allowance and the two separate titles for the campground, will bring the size of the campground to 7.14 hectares (17.64 acres). A Real Property Report has been completed. The measurements confirm the Campground Office will not meet side and front property line setbacks. Once the road closure is completed, an application will be presented to the Municipal Planning Commission for a variance to Land Use Bylaw 1808. Director Approval: Laurie Watt, Director Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 20 2021.01.12 Adopted Council Meeting Package BYLAW NO 1828 ROAD CLOSURE BYLAW – KEIVER LAKE BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, FOR THE PURPOSE OF CLOSING TO PUBLIC TRAVEL IN ACCORDANCE WITH SECTION 22 OF THE MUNICIPAL GOVERNMENT ACT, CHAPTER M26.1, REVISED STATUTUES OF ALBERTA 2000, AS AMENDED WHEREAS the lands hereafter described are no longer required for public travel, and WHEREAS application has been made to Council to have the road allowance closed, and WHEREAS the Council of Kneehill County deems it expedient to provide for a bylaw for the purpose of closing to public travel certain roads, or portions thereof, situated in the said municipality, and therefore disposing of same, and WHEREAS notice of the intention of Council to pass a bylaw has been given in accordance with Section 606 of the Municipal Government Act, and WHEREAS Council was not petitioned for an opportunity to be heard by any person claiming to be prejudicially affected by the bylaw NOW THEREFORE BE IT RESOLVED that the Council of Kneehill County, in the Province of Alberta does hereby close to public travel for the purpose of creating title to the following described road allowance, subject to right of access granted by other legislation: 1. All that portion of the government road allowance lying between the North West Quarter Section 30 Township 31 Range 25 West 4th Meridian and North East Quarter Section 25 Township 31 Range 26 West 4th Meridian lying North Lake No. 2 (Keiver Lake) as shown on Plan 211 _ _ _ _ . 21 2021.01.12 Adopted Council Meeting Package READ a first time on this 24th day of November, 2020. PUBLIC HEARING was held on the 12th day of January, 2021. APPROVED this day of , 2021. Minister of Transportation READ a second time on this _____ day of ______, 202_. READ a third time and final time of this day of , 202 . Reeve Jerry Wittstock Date Bylaw Signed Chief Administrative Officer Mike Haugen 22 2021.01.12 Adopted Council Meeting Package 11/3/2020 Print Preview https://app.munisight.com/KneehillCounty/Content/Site/PrintMapPage.aspx?siteId=1 1/1 Kneehill County 100 yd 100 m Scale 1: 4,277 The municipality makes no representation or warranties regarding the information contained in this document, including without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and the municipality shall have no liability to such person for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of the municipality. Copyright Kneehill County. All Rights Reserved. Kneehill County Date Created: 11/3/2020 23 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.1 Page 1 of 2 Version: 2020-02 Subject: Project Amendment For The Torrington Gravel Pit Meeting Date: Tuesday, January 12, 2021 Prepared By: Kylie Van der Kuil, Transportation Administrative Assistant Presented By: Brad Buchert, Director of Transportation Link to Strat Plan: Improving Fiscal Sustainability Recommended Motion: That Council authorizes a budget amendment for the original amount of $5,250,000.00 to $6,500,000, to the Torrington Gravel Pit, for the purpose of extracting additional Pit-Run. $650,000, will be funded through the Gravel Reserve and the additional $600,000, will be funded through the Roads Reserve. Background/ Proposal As contracted crews broke ground on the Torrington Gravel Pit (that council approved in the 2020 budget) it was noticed that there was more gravel than anticipated than the original estimate. WSP prepared a new assessment and estimated that there is an additional 600,000 tonnes of gravel, for a total of 2,200,000 tonnes. This would supply Kneehill County 15 years of material to crush annually. Discussion/ Options/ Benefits/ Disadvantages: Currently Kneehill County has $650,000, in Gravel reserves and $12,252,894, in Road reserves. Administration is proposing to allocate an additional $650,000, from the Gravel Reserve and the additional $600,000, will be funded through the Roads Reserve. The additional cost will cover extraction (overburden and stockpile), reclamation, and gravel agreement fees to the adjacent Valleyview Hutterite Colony. The Contractor (WSP) is willing to extract the gravel at the original tender cost and the purchase agreement with the adjacent Valleyview Hutterite Colony for gravel rights on their lands. Financial Implications: Funding from the Gravel Reserves of $650,000, for the Torrington Gravel Pit. The current balance in the reserve of $650,000. This would clear out the Gravel Reserve. Funding from the Roads Reserves of $600,000, for the Torrington Gravel Pit. The current balance in the reserve of $12,252,894, would be reduce to $11,652,894. Additional Council Options: 1.That Council authorizes a budget amendment in the amount of $6,500,000, to extract additional Pit-Run; to be funded through the Gravel Reserve in the amount of $650,000, and the Road Reserve in the amount of $600,000. 2.That Council Receives as information and not fund the additional extraction of the Pit-Run. 3.That Council direct administration to provide further information. 24 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.1 Page 2 of 2 Version: 2020-01 Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Follow-up Actions: Director of Transportation Brad Buchert CAO Approval: Mike Haugen, Chief Administrative Officer 25 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 5.1.1 Page 1 of 1 Version: 2020-02 Subject: Planning & Development Statistical Summary Meeting Date: Tuesday, January 12, 2021 Prepared By: Barb Hazelton, Manager of Planning & Development Presented By: Barb Hazelton, Manager of Planning & Development Link to Strat Plan: Level of Service Recommended Motion: Council move to accept the Planning & Development statistical summary as information. Background/ Proposal For the last few years, administration has been capturing a variety of statistical information relating to development within Kneehill County. Discussion/ Options/ Benefits/ Disadvantages: We wanted to offer a year in review, however, several years were included to provide context. This was deemed necessary to show how COVID may have influenced current year numbers. As we continue to collect this information, it will enable us to see trends in development. It also allows us to focus greater attention to the areas where we see little growth. Please refer to the attached summary sheet. Financial Implications: No financial implications. This data has been collected in-house within our current operating budget. No additional costs have been incurred. Council Options: 1. Council move to accept the Planning & Development statistical summary as information. 2. Council direct administration to provide additional information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Planning & Development Summary Follow-up Actions: Administration will continue to capture key information in the Planning Department. We will make sure this information is communicated to our ratepayers through the website. Director Approval: Laurie Watt, Director of Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 26 2021.01.12 Adopted Council Meeting Package Planning & Development 2020 Year in Review Combined Numbers Subdivisions, Developments & Redesignations What a year this has been. I have an amazing team that has stepped up and continued to provide full services to the public in spite of the office being closed or having to reduce our employee numbers within the building. It was not without some glitches, but overall it went very well. This was a good thing as our develop- ment permit numbers almost doubled last year. Other Projects Land Use Bylaw This year also saw a complete review of our Land Use Bylaw. This started back in February of 2020. After several meetings with Council and having to resort to other methods for public feedback, the new Land Use Bylaw 1808 was adopted September 22, 2020. We also completed nine (9) Inter- municipal Development Plans using in-house resources. Each plan required a public consultation process as well as a public hearing. There was a 48% increase in our combined workload for developments, subdivision and redesignation files in 2020 over 2019. Site inspections are carried out by the development officers for all discretionary use developments, subdivisions and redesignation. This year there would have been 51 site inspections completed prior to the applications being presented to Council or the Municipal Planning Commission. 27 2021.01.12 Adopted Council Meeting Package Development Trends Grouped by type Within Planning and Development, we have started to capture the numbers of specific developments within the County which will help highlight the trends we see occurring. It will also help us focus our efforts in areas that have not seen as much growth, but would fall into the categories of businesses that Council would like to attract. As you can see residential developments (which include 2nd residences and garden suites) have increased substantially. Accessory buildings have also seen an increase. These include barns, and shops, etc. Home occupations have stayed pretty steady. Construction Costs In 2018 we had a huge jump in construction costs. This included GrainsConnect, the large grain elevator by Huxley which was up and operational in the fall of 2019 ($36.8 million). The costs in 2018 also included a development permit for a solar generation facility. Construction has not started on this facility yet but is planned for May 2021 (26.6 million). 2019 saw the approval of a $6.1 million industrial development, and a $13 million water treatment plant. 2020 added a $16 million commercial greenhouse. Days to Decision This is something we are adding to our regular statistics as we will need to be reporting this in some form to the province going forward. Our average turn around time for permitted uses is just over 3 days. Discretionary uses are a bit more problematic since we only have one MPC meeting a month and adjacent landowners have to be notified. Our average is 40-days (2020) which is our legislated requirement. 28 2021.01.12 Adopted Council Meeting Package Enforcement 2020 has seen an 11% increase over last years totals in safety code permits issued, with a slight increase over our previous years high in 2017. These numbers include Building, Electric, Gas, Plumbing and Private Sewage and Disposal permits. Another key component of our work is enforcement activities. Regulatory systems require both education and an effective enforcement component. It must be clear that when necessary, enforcement actions will be taken. Education and prevention will continue to be our primary emphasis. This is not a statistic that we have previously reported, but is something that does take considerable time and can be quite costly depending on the file and how cooperative the landowner is. We take a multi-level approach when dealing with these. Safety Codes Subdivisions Days to Decision Legislation requires us to issue a decision on a subdivision within 60 days. If we haven’t done so, it is deemed to be refused, and may be appealed by the applicant. As you will note in the chart below, we are well within our legislated timelines for subdivisions. MISC. INFO Some of the businesses we’ve approved in the last 4 years include kennels, a commercial riding arena, a gravel pit, radio towers, a grain elevator and some industrial sites. 29 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 5.1.2 Page 1 of 2 Version: 2020-02 Subject: Municipal Planning Commission Meeting Cancellation for January 28, 2021 Meeting Date: Tuesday, January 12, 2021 Prepared By: Barb Hazelton, Manager of Planning & Development Presented By: Barb Hazelton, Manager of Planning & Development Link to Strat Plan: Providing Good Governance Recommended Motion: Council move to cancel the January 28, 2021 Municipal Planning Commission meeting. Background/ Proposal Bylaw 1721- Municipal Planning Commission Bylaw states under “Conduct of Business” that the Commission shall hold such meetings as are necessary to fulfill the Commission’s responsibilities. The Municipal Planning Commission currently holds their meetings on the fourth Thursday of every month. Council sets the dates and times the Municipal Planning Commission will meet during the annual organizational meeting. The next meeting is scheduled for Thursday, January 28, 2021. Discussion/ Options/ Benefits/ Disadvantages: No applications for a discretionary use development permit or a subdivision were received in time to be considered by the Commission for this January date. No other applications can be considered for the January meeting as the deadline for review and circulation has expired, and there are no other agenda items for discussion. Financial Implications: The per diem fees typically charged for this meeting will not be coming out of the operating budget. Council Options: 1. Council move to cancel the January 28, 2021 Municipal Planning Commission meeting. 2. Council move to continue with the January 29, 2021 Municipal Planning Commission meeting. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: N/A Follow-up Actions: Administration will ensure that all board members are notified, and the cancellation will be posted on the website to notify the public. 30 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 5.1.2 Page 2 of 2 Version: 2020-01 Laurie Watt, Director of Community Services Name, Title Mike Haugen, CAO Mike Haugen, Chief Administrative Officer 31 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 5.1.3 Page 1 of 2 Version: 2020-01 Subject: Road Closure at Keiver’s Lake – Public Hearing Postponement Meeting Date: Tuesday, January 12, 2021 Prepared By: Deanna Keiver, Planning and Development Officer Presented By: Barb Hazelton, Manager, Planning & Development Link to Strat Plan: Providing Good Governance Recommended Motion: 1. Council move to reschedule the public hearing originally scheduled for January 12, 2021 at 10:00 a.m. as per Section 22 and 230 of the Municipal Government Act to February 9, 2021 at 10:00 a.m. -- Background/ Proposal Currently Keiver’s Lake Campground is comprised of two separate titles, and some improvements which are located within the undeveloped road allowance. Sexsmith Surveys has provided a Plan of Survey consolidating the Closed Road Allowance with the two separate titles which comprise the Keiver’s Lake Campground. The Public Hearing to close the road allowance was scheduled for January 12, 2021. Discussion/ Options/ Benefits/ Disadvantages: Due to the recent extended length of time of current Covid-19 Provincial Restrictions, Kneehill County Office remains closed to the Public. Financial Implications: None other than the cost of advertising to meet MGA requirements for a road closure. Council Options: 1. Council move to reschedule the public hearing originally scheduled for January 12, 2021 at 10:00 a.m. as per Section 22 and 230 of the Municipal Government Act to February 9, 2021 at 10:00 a.m. 2. Council provide an alternate date or time for the public hearing. 3. Council continue with the previously scheduled public hearing. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☒ Public Notification ☒ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☒ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Bylaw 1827 Site Plan Follow-up Actions: Administration will ensure that the required notifications and advertisements are done in preparation for the Public Hearing as per Section 22 and 230 of the Municipal Government Act. 32 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 5.1.3 Page 2 of 2 Version: 2020-01 Director Approval: Laurie Watt, Director of Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 33 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 5.3.1 Page 1 of 2 Version: 2020-02 Subject: Interim Agricultural Fieldman Meeting Date: Tuesday, January 12, 2021 Prepared By: Bowen Claūsen - Manager of Parks & Agriculture Services Presented By: Laurie Watt – Director of Community Services Link to Strat Plan: Providing Good Governance Recommended Motion: Council appoints Fallon Sherlock as interim Agricultural Fieldman for Kneehill County. Background/ Proposal In compliance with the Alberta Agricultural Service Board Act Section 8 and subsection (1), (2), & (3) below, the Fieldman must be made a Designated Officer through Council. 8(1) If a council has established a board, the council, in consultation with the board, must appoint a qualified person as agricultural fieldman to implement agricultural policies and programs and to manage the agricultural resources of the municipality. (2) The agricultural fieldman shall act as a designated officer of the municipality (a) in carrying out the functions, duties and powers of the municipality under any Act relating to agriculture, and (b) in implementing projects respecting agriculture agreed on between the council and the Minister. (3) An agricultural fieldman is, in the municipality employing that fieldman, (a) a municipal inspector under the Weed Control Act, (b) an inspector of the municipality under the Agricultural Pests Act, and (c) a soil conservation officer of the municipality under the Soil Conservation Act. RSA 1980 cA-11 s12;1997 c1 s11 Discussion/ Options/ Benefits/ Disadvantages: The Agricultural Fieldman is a required position under the Agricultural Service Board (ASB) Act, if a municipality has an ASB and subsequent ASB grant agreement in place between itself and the Province. In the past, the incumbent to the Manager Parks and Ag Services position has been appointed by Council, however this position is vacant at this time. Once the position is filled, Council may consider a permanent appointment. Fallon has recently achieved her Certified Agricultural Fieldman and has been working in the Ag Services Department for over 8 years. She bring a strong understanding of the Provincial Acts and legislated requirements for this interim appointment. Financial Implications: N/A Council Options: 1. Council appoints Fallon Sherlock as Interim Agricultural Fieldman. 34 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 5.3.1 Page 2 of 2 Version: 2020-01 2. Council appoints another County staff member. 3. Council appoints no one. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☐ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Follow-up Actions: Notify appointed staff member Director Approval: Laurie Watt, Director Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 35 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 5.4.1 Page 1 of 2 Version: 2020-01 Subject: Fire Ban Information Meeting Date: Tuesday, January 12, 2021 Presented By: Deb Grosfield, Manager of Protective Services Link to Strat Plan: Providing Good Governance Recommended Motion: That Council receive the report on Fire Ban processes as information. Background/ Proposal A ratepayer question in regards to the ability to set a fire ban on certain lands within the County was brought to Council in November. During discussion, a second question in regards to setting fall fire bans seasonally was put forward for future discussion. Discussion/ Options/ Benefits/ Disadvantages: The direction for fire bans comes through our Fire Protection Bylaw 1770, as per Section 13. Fire bans have also been historically set in consultation with the fire chiefs in our area. We have not pursued bans in individual parts of the County. We have kept it as a whole County ban for ease of public notifications (signage, Albertafirebans.ca). In consultation with the Fire Chiefs Committee on November 25th, there is agreement that this process works well. Through the fire permitting process year round, each fire district guardian is able to control the conditions specific to their area. They are able to deny based on dry conditions specific to their area, with or without a fire ban in place. We also have a Mutual Aid Agreement with Alberta Forestry. Clarification was received on fire bans on Crown Land, and Kneehill County does have jurisdiction to include Crown Land in our fire ban, however does not have the authority to issue a fire ban at Provincial Parks. Financial Implications: None, legislative requirement. Council Options: 1. Receive as information. 2. Direct administration to further research other options for fire bans. 36 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 5.4.1 Page 2 of 2 Version: 2019-01 Recommended Engagement: ☐ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☐ Public Notification ☒ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☒ Other- Fire Chiefs Committee reviewed information at November 25th meeting. ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Follow-up Actions: Notification to Fire Chiefs Committee. Director Approval: Laurie Watt, Director Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 37 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 6.1 Page 1 of 2 Version: 2020-02 Subject: Short-Term Borrowing Bylaw #1830 Meeting Date: Tuesday, January 12, 2021 Prepared By: Bill McKennan, Director of Corporate Services Presented By: Bill McKennan Link to Strat Plan: Level of Service Recommended Motion: That Council give first reading to Bylaw #1830, that being a bylaw to authorize the short-term borrowing of funds, from time to time, as may be necessary to meet the financial obligations of Kneehill County. That Council give second reading to Bylaw #1830. That Council give unanimous consent for third and final reading to Bylaw # 1830. That Council give third reading to Bylaw #1830. Background/ Proposal Section 251 of the Municipal Government Act requires that all borrowing must be done through by-law. Sections 256 and 257 set out the requirements for short-term borrowing related to operating and capital expenditures. Discussion/ Options/ Benefits/ Disadvantages: The County has banking arrangements through Servus Credit Union which provide for temporary short-term borrowing. The main purpose of this line of credit is to ensure cash is available to meet the County’s financial obligations. The County has not in recent years (10+) utilized its temporary borrowing capacity and it is not anticipated that it will be utilized during 2021, however it is good financial planning to have it in place if required. Finance prepares monthly investment reports to monitor levels of cash, near-cash (T-bills), short and long-term investments. In turn, this report assists our projection of cash flows in the near and intermediate term. Cash flow projections are prepared in order to determine the estimated levels of funds required on a monthly basis to meet the County’s financial obligations and invest the estimated available funds in order to maximize the County’s investment income. Review of the internally prepared projected cash flow reports indicates that the County has adequate cash flow. It is recommended that Council approve a short- term borrowing bylaw for $2,500,000 should additional funds be needed in the future. The proposed bylaw is attached to this report. Under the Municipal Government Act there is no requirement for advertising of the bylaw since the term is under one-year. Financial Implications: The 2021 Operating Budget does not anticipate the need for any borrowing costs. If any short-term borrowing is required these unplanned costs will be managed within the overall 2021 operating budget. Council Options: 1. That Council give all three readings to Bylaw #1830. 2. That Council give first and second reading to Bylaw #1830. 3. That Council receives this report for information. 38 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 6.1 Page 2 of 2 Version: 2020-01 Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: 1. Bylaw #1830 Follow-up Actions: Provide financial institution copy of Bylaw. Bill McKennan Director Approval: Bill McKennan, Director of Corporate Services CAO Approval: Mike Haugen, Chief Administrative Officer 39 2021.01.12 Adopted Council Meeting Package BYLAW NO 1830 SHORT-TERM BORROWING BEING A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AUTHORIZE THE SHORT-TERM BORROWING OF FUNDS, FROM TIME TO TIME, AS MAY BE NECESSARY TO MEET THE FINANCIAL OBLIGATIONS OF KNEEHILL COUNTY WHEREAS, under the authority and pursuant to the provisions of the Municipal Government Act, Revised Statutes of Alberta, 2000, Chapter M-26, the Council may pass a bylaw to borrow money on a short-term basis for the financing of an operating expenditure and/or capital property expenditure; and WHEREAS, it is deemed proper and expedient for the Council of Kneehill County to authorize the Reeve and Chief Administrative Officer or designate to borrow sums considered necessary to meet the current operating expenditures and capital obligations of the Corporation as per the approved annual budgets. NOW THEREFORE, the Council of Kneehill County, hereinafter called the “Corporation”, in the Province of Alberta, duly assembled, enacts as follows: 1. That the Council of the Corporation does authorize borrowing from Servus Credit Union a sum or sums not exceeding Two Million ($2,500,000.00) Dollars, which the Council deems necessary to expend to meet the current operating expenditures and capital obligations of the Corporation, until such time taxes levied or to be levied therefore can be collected, or as grants can be received from the Province of Alberta or Government of Canada, and as the Corporation applies for and receives funds by way of issuance of long- term debenture, and to pay or agree to pay interest on the sum or sums so borrowed either in advance or at maturity, and in either case after maturity, at such rate as may be agreed upon from time to time between Council and Servus Credit Union. 2. That the sum or sums so borrowed be evidenced and secured by the promissory note or notes of the Reeve or Deputy Reeve and Chief Administrative Officer or designate of the Corporation given on its behalf, and the said Reeve or Deputy Reeve and Chief Administrative Officer or designate are hereby authorized and empowered to execute and give such promissory note or notes as may be required by Servus Credit Union and to determine and agree upon from time to time the rate of interest applicable to the amount of same borrowed hereunder, remaining from time to time outstanding. 3. That the Council of the Corporation does hereby pledge to Servus Credit Union security for the money borrowed hereunder, unpaid taxes and penalties on taxes assessed and/or levied by the Corporation in previous years together with penalties thereon and taxes assessed or to be assessed and/or to be levied for the current year and the following year, 40 2021.01.12 Adopted Council Meeting Package Bylaw No. 1830, Short-Term Borrowing Page 2 of 2 equal only to the amount of used promissory note or notes including interest but not to exceed the sum of Two Million ($2,500,000.00) Dollars. 4. The Corporation shall deposit in an account with the said Servus Credit Union the amount of said taxes, penalties and other designated revenues as collateral security for the money to be borrowed hereunder and interest thereon, and the sum shall be applied as necessary in payment of monies borrowed hereunder and interest thereon. 5. That the said Servus Credit Union shall not be restricted to the said taxes, penalties and other designated revenues for the payment of the monies borrowed as aforesaid, or to be bound to wait until such taxes, penalties and other designated revenues can be collected, or be required to see that the said taxes, penalties and other designated revenues are deposited as aforesaid. 6. That nothing herein contained shall waive, prejudicially affect or exclude any right, power, benefit or security by statute, common law or otherwise given to or implied in favour of the said Servus Credit Union. 7. This Bylaw shall come in effect upon third reading. READ a first time on this 12th day of January, 2021. READ a second time on this 12th day of January, 2021. UNANMOUS permission for third reading given in Council on the 12th day of January, 2021. READ a third time and final time of this 12th day of January, 2021. Reeve Jerry Wittstock Date Bylaw Signed Chief Administrative Officer Mike Haugen 41 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 6.2 Page 1 of 2 Version: 2020-02 Subject: Investment Policy 16-7 (Update) Meeting Date: Tuesday, January 12, 2021 Prepared By: Bill McKennan, Director of Corporate Services Presented By: Bill McKennan Link to Strat Plan: Level of Service Recommended Motion: That the current policy 16-7 titled “Investments” dated June 27, 2017 be deleted and the updated Investment Policy 16-7 dated January 12, 2021 be adopted. Background/ Proposal The County has a review cycle for all of its policies to ensure they are relevant and reflect current best practices, Council direction and governing legislative requirements and changes. Discussion/ Options/ Benefits/ Disadvantages: At its meeting held on November 17, 2020 Administration provided an overview of proposed updates to the County’s Investment Policy to the Committee of the Whole. During this meeting Administration also provided an update regarding the workplan to enhance overall cash management and investment opportunities for the County especially given the historical low rates of return available in the market place. The updated Policy dated January 12, 2021 is attached as well as the existing Policy dated June 27, 2017. As detailed during the presentation at the Committee of the Whole the updated policy has been modelled on the Government Finance Officers Associations Best Practices. The updated policy is in full compliance with the MGA and incorporates features utilized by other municipalities with similar investment opportunities that would enhance the investment returns of the County. The Committee of the Whole recommended that the new policy be presented to Council for approval. Financial Implications: The updated investment policy will enhance the reporting and compliance practices of the municipality related to investment activities. Reporting will occur quarterly to Council and an annual investment performance report will also be presented to Council. It is expected that the annual return (adjusted for market conditions) will out preform the municipalities past return performance. The annual operating budget will be adjusted based on these factors. Council Options: 1. Adopt the updated policy as presented. 2. Provide additional direction to administration. 42 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 6.2 Page 2 of 2 Version: 2020-01 Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: 1. Investment Policy 16-7 (Dated January 12, 2021). 2. Investments Policy 16-7 (Dated June 27, 2017). Follow-up Actions: N/A Bill McKennan Director Approval: Bill McKennan, Director of Corporate Services CAO Approval: Mike Haugen, Chief Administrative Officer 43 2021.01.12 Adopted Council Meeting Package POLICY Section Policy No. Page Financial 16-7 1 of 6 Policy Title Date: Motion No. Investment Policy January 12, 2021 35T35T Purpose: The purpose of this Policy is to document a governance framework for the prudent management of the Kneehill County’s investment portfolio “Fund” within an acceptable investment risk tolerance level. Policy Considerations and Requirements: SECTION I: POLICY CONSIDERATIONS It is the policy of the Kneehill County to invest public funds in a manner which will provide the optimal blend of investment returns and principal protection while meeting the daily cash flow and liquidity demands of the Kneehill County and complying with statutory requirements of the Municipal Government Act. 1. SCOPE This Policy applies to the investment of all cash, short-term and long-term assets of the Kneehill County. 2. OBJECTIVES Capital Preservation Preservation of capital is the foremost objective of the Fund. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall Fund whilst managing credit risk and interest rate risk. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. The portfolio structure should be such that maturities coincide with cash requirements, as much as reasonably possible. Since all possible cash requirements cannot reasonably be anticipated, the Fund should consist largely of securities with active secondary markets or immediate liquidity features for non-market traded securities. Return on Investment The Fund shall be constructed with the objective of attaining, at minimum, a benchmark rate of return throughout varying budgetary and economic cycles, taking into account investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the preservation of capital and liquidity objectives. 3. STANDARD OF CARE Prudence Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, considering the probable safety of their capital as well as the probable income to be derived. 44 2021.01.12 Adopted Council Meeting Package POLICY Section Policy No. Page Financial 16-7 2 of 6 Policy Title Date: Motion No. Investment Policy January 12, 2021 35T35T Internal Controls Administration shall establish a system of internal controls, which shall be documented in writing. The internal controls shall be reviewed by the independent auditor. The controls shall be designed to prevent the loss of public funds arising from fraud, employee error, and misrepresentation by third parties. 4. ETHICS & CONFLICT OF INTEREST Officers and employees involved in the investment process shall refrain from personal business activity with the same individual(s) with whom business is conducted on behalf of the Kneehill County. Individuals involved with the investment process shall refrain from personal business activity that could conflict with proper execution and management of the investment program or impair their ability to make impartial decisions. SECTION II: INDIVIDUAL RESPONSIBILITIES 1. DELEGATION OF AUTHORITY Authority to manage the Kneehill County’s investment program is derived from Section 250 of the Municipal Government Act (Appendix B). Kneehill County delegates the management of the Fund to the Chief Administrative Officer or delegate. Fund Management responsibilities have been allocated as follows: Council • Receive quarterly reports from Administration on the performance of the portfolio during the reporting period. Administration Responsibilities • Calculate the rates of return on the entire Fund, based on book and market value. • Review the Policy periodically and if appropriate make recommendations to Council for changes. • Select investment dealers and institutions (the “Brokers”) to assist in meeting performance objectives for the Fund. • Review the Fund’s performance on a regular basis and report to Council on the performance. • To be responsible for the delegation of any responsibility not specifically mentioned in this Policy. • Select specific investments for the Fund, recognizing the quality and diversification requirements established in this Policy, and subject to approved signing authority. • Ensure that the sum of all cash, the current account, money market securities, and coupon income expected from the fixed income instruments (i.e. bonds, GICs etc.) in a year are sufficient to cover the disbursements expected to be paid from the Fund in that year. • Seek to maximize and preserve the investment return on the Fund, after ensuring that the foregoing liquidity, quality and diversification requirements have been satisfied. • Manage the securities held by the Fund in accordance with this Policy and applicable legislation. The Administration Kneehill County may from time to time engage consultants or other advisors to assist them in fulfilling their responsibilities. 45 2021.01.12 Adopted Council Meeting Package POLICY Section Policy No. Page Financial 16-7 3 of 6 Policy Title Date: Motion No. Investment Policy January 12, 2021 35T35T 2. AUTHORIZED INVESTMENT DEALERS AND FINANCIAL INSTITUTIONS A list will be maintained by Administration of approved investment dealers and financial institutions authorized to provide investment services. Preference will be given to investment dealers and financial institutions who are members of the Responsible Investment Association (“RIA”). Investment dealers and financial institutions that provide the Kneehill County with the broadest range of investment instruments will be viewed as front runners in the qualifying bidder’s process. SECTION III: INVESTMENT OPPORTUNITIES The following are the investments permitted. All investments must be made in accordance with sections 250(1) and (2)(a)-(d) of the Municipal Government Act (MGA) RSA 2000 Chapter M-26 (as amended). The allowable investments are as follows: a) Securities issued or guaranteed by either i. the Crown in right of Canada or an agent of the Crown, or ii. the Crown in right of a Province or Territory or an agent of a province or territory (Section 250(2)(a) MGA) b) Securities of a Canadian municipality, school division, school district, hospital district, health region under the Regional Health Authorities Act or regional services commission in Alberta (Section 250(2)(b) MGA) c) Securities that are issued or guaranteed by a Canadian bank, treasury branch, credit union or trust corporation (Section 250(2)(c) MGA) d) Units in pooled funds of all or any of the investments described in (a-c) above (Section 250(2)(d) MGA) All investments must be denominated in Canadian dollars or U.S. dollars. U.S. dollar investments are not to exceed 5% of the total portfolio. Investments in shares, warrants, or other equities, convertible debt securities, derivatives, swaps, options or futures are prohibited, and all investment categories that are not explicitly permitted are prohibited. SECTION IV: RATINGS AND CONSTRAINTS 1. RISK TOLERANCE All securities must be readily marketable. Investment held in the Fund must be rated by at least one rating agency, namely Moody’s, Standard & Poor’s (S&P) or Dominion Bond Rating Service (DBRS). All investments must be Investment Grade (at least BBB by S&P, or equivalent by DBRS or Moody’s.), as classified in Appendix A. In the case where a security is rated by more than one agency listed, the higher ratings will apply. 46 2021.01.12 Adopted Council Meeting Package POLICY Section Policy No. Page Financial 16-7 4 of 6 Policy Title Date: Motion No. Investment Policy January 12, 2021 35T35T Cash: The deemed rating for cash, including the current account and any High Interest Savings Accounts, will be equal to the rating of the institution it is being held in. Credit Unions: The rating for securities issued by a Credit Union that is not rated shall be deemed equal to the rating of the province within which the credit union resides. Bank Deposits: The deemed rating for securities issued by a bank will be equal to the credit rating of that bank. Securities issued by a Government entity: The deemed rating for securities issued by a Government entity will be equal to the credit rating of that government entity, province, country or equivalent. 2. PORTFOLIO CONSTRAINTS These primary constraints relate to safety of invested capital and maintaining the liquidity of the portfolio. All placements of investments must be in compliance with the MGA. • Overall Credit Rating: The total Fund will target only investment grade securities allowable under the MGA. The ratings related to these investment grade securities are detailed in Appendix A. Note: Due to market fluctuations, maximum percentages may be exceeded at a point in time. Securities need not be liquidated to rebalance the portfolio; however, consideration should be given to this matter when future purchases are made to ensure that appropriate diversification is maintained. 3. OTHER CONSTRAINTS • The Fund shall not borrow funds to acquire securities or otherwise deal in margin trading. • All investments will be made in accordance with the Code of Ethics and the Chartered Financial Analyst standards (http://www.cfapubs.org/doi/pdf/10.2469/ccb.v2014.n4.1). SECTION V: REPORTING 1. REPORTING In addition to the quarterly reporting Administration will provide an annual report to Council on the performance of the portfolio during the first quarter of the following year. 2. POLICY ADOPTION AND UPDATING The policy shall be reviewed periodically as required due to changes in the economy or the Kneehill County’s requirements and any modifications made thereto must be approved by Council. 47 2021.01.12 Adopted Council Meeting Package POLICY Section Policy No. Page Financial 16-7 5 of 6 Policy Title Date: Motion No. Investment Policy January 12, 2021 35T35T SECTION VI: APPENDICES APPENDIX A – CREDIT RATINGS APPENDIX B – MUNICIPAL GOVERNMENT ACT (SECTION 250) (1) In this section, “securities” includes bonds, debentures, trust certificates, guaranteed investment certificates or receipts, certificates of deposit, deposit receipts, bills, notes and mortgages of real estate or leaseholds and rights or interests in respect of a security. (2) A Kneehill County may only invest its money in the following: (a) securities issued or guaranteed by 48 2021.01.12 Adopted Council Meeting Package POLICY Section Policy No. Page Financial 16-7 6 of 6 Policy Title Date: Motion No. Investment Policy January 12, 2021 35T35T (i) the Crown in right of Canada or an agent of the Crown, or (ii) the Crown in right of a province or territory or an agent of a province or territory; (b) securities of a Kneehill County, school division, school district, hospital district, health region under the Regional Health Authorities Act or regional services commission in Alberta; (c) securities that are issued or guaranteed by a bank, treasury branch, credit union or trust corporation; (d) units in pooled funds of all or any of the investments described in clauses (a) to (c); (e) shares of a corporation incorporated or continued under the Canada Business Corporations Act (Canada) or RSA 2000 Section 251 Chapter M-26 MUNICIPAL GOVERNMENT ACT 135 incorporated, continued or registered under the Business Corporations Act if the investment is approved by the Minister. (3) The approval of the Minister under subsection (2)(e) may contain conditions and a Kneehill County may not acquire shares of a corporation under subsection (2)(e) if the acquisition would allow the Kneehill County to control the corporation. (4) In addition to the investments referred to in subsection (2), the Minister may by regulation allow one or more municipalities to invest their money in other investments described in the regulation. (5) Nothing in this section prevents a Kneehill County from acquiring a share or membership in a non-profit organization. Jerry Wittstock, Reeve Mike Haugen, CAO Approved: Review Date: 49 2021.01.12 Adopted Council Meeting Package 50 2021.01.12 Adopted Council Meeting Package 51 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.1 Page 1 of 2 Version: 2020-02 Subject: Rural Community Hall Policy # 15-13 Meeting Date: Tuesday, January 12, 2021 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council direct administration, for the 2021 budget year, to provide the same funding level that was provided to the Rural Community Hall’s listed in Policy #15- 13, in 2020. Background/ Proposal The purpose of Policy #15-13, is to provide grant funding to hall boards, who operate a community hall within Kneehill County. Discussion/ Options/ Benefits/ Disadvantages: The amount provided to each community hall is determined by how many times the hall is rented out per year. Level A- 20 or more times per year Level B- 10-20 times per year Level C- Less than 10 times per year. Due to the COVID-19 pandemic in 2020, rural halls have not been able to rent out their facilities. This has had a major impact on these facilities. Most halls are struggling to keep afloat, as they have had to cancel fundraising annual events, which bring in a huge amount of money to pay for operating costs. Financial Implications: The 2021 draft budget includes funding the same as in 2020 with an October Consumer Price Index adjustment added. With most rural halls not being able to open their facilities, most rural halls listed would fall down to Level C funding. Council Options: 1. That Council, for 2021, keep the Rural Community Halls at the same level as they were in 2020. 2. That Council, provide an amended amount the Rural Community Halls 3. That Council, receive for information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- 52 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.1 Page 2 of 2 Version: 2020-01 Attachments: Policy 15-13 Follow-up Actions: Administration will inform the Rural Halls accordingly. CAO Approval: Mike Haugen, Chief Administrative Officer 53 2021.01.12 Adopted Council Meeting Package POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-13 1 of 2 Policy Title Date: Motion No. Rural Community Halls December 10, 2019 537/19 Purpose: To provide grant funding to Hall boards, who have been operating a Community Hall within Kneehill County. Policy Guidelines/Procedures: 1. Eligibility: 1.1 Rural Community Halls operating within Kneehill County including: a. Huxley Community Association b. Sunnyslope Community Association c. Wimborne Community Centre d. Torrington Community Centre e. Swalwell Community Association f. Three Hills Rural Community Association g. Orkney Athletic Association h. Mt. Vernon Community Association i. Hesketh Community Hall Association 2. Funding Allotment & Allocation: 2.1 The amount and availability of grants will be determined by Council at the annual budget deliberations and shall be counted for through General Ledger Account # 97-000-00-27710. 2.2 The amount the Hall is used per year determines the funding level. a. Level A- 20 or more times per year b. Level B- 10-20 times per year c. Level C- Less than 10 times per year 2.3 Funding level amendments need to be approved by Council. 2.4 Allocation Amounts will be indexed annually with the October Consumer Price Index. 54 2021.01.12 Adopted Council Meeting Package POLICY Section Policy No. Page Grants/Scholarships/Awards/Donation 15-13 2 of 2 Policy Title Date: Motion No. Rural Community Halls December 10, 2019 537/19 2.5 Funding Allocation is as follows: Level A Used year Round: 20 or more times per year 2021 Annual Rate: $3,049.94 2020-$3,016.75 X 1.1% Huxley Community Association Sunnyslope Community Association Wimborne Community Centre Torrington Community Centre Swalwell Community Association Three Hills Rural Community Association Orkney Athletic Association Level B Used Year round or seasonally: 10-20 times per year 2021 Annual Rate: $2,195.94 2020-$2,195.94 X 1.1% Level C Used Year Round or Season less than 10 times per year 2021 Annual Rate: $1,098.00 2020-$1,086.06 X 1.1% Hesketh Community Hall Association Mount Vernon Community Association 3. Disbursement of Funds 3.1 Accountability Form will be mailed to Rural Halls the first week of January. 3.2 The Rural Community Hall Grant funds will be disbursed in one lump sum by February 1 after the Rural Community Hall’s accountability form has been provided. Jerry Wittstock, Reeve Mike Haugen, CAO Approved: February 25, 2014 68/14 Amendment: November 25, 2014 422/14 Amendment: February 13, 2018 43/18 Approved: December 10, 2019 537/19 Review Date: December 10, 2023 55 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.2 Page 1 of 3 Version: 2020-02 Subject: Rural Development Network (RDN) Rural Immigration Project – Central Alberta Meeting Date: Tuesday, January 12, 2021 Prepared By: Jacqueline Buchanan, EDO Presented By: Jacqueline Buchanan, EDO Link to Strat Plan: Pursuing Focused Growth Recommended Motion: Council directs Administration to sign a joint Letter of Support with the Town of Trochu for use by the Rural Development Network in application of the Community Capacity for Newcomer Integration Grant.” Background/ Proposal On December 21, 2020, Kneehill County and the Town of Trochu received an invitation from CAEP, the Rural Development Network and ASSIST to participate in the “Rural Development Network (RDN) Rural Immigration Project” for Central Alberta. This program will be administered through the Rural Development Network and ASSIST; project partners do not need to be a CAEP member to participate. The program provides training for organizations and private industry in the region to better support newcomers, creating a healthier ecosystem for foreign workers. The program will: Objectives: • Increased capacity of rural Albertan communities to effectively support newcomers, immigrants, and refugees in their community. • Increased resources for the unique needs of rural organizations and newcomers • Connect with Edmonton-based settlement service providers to help fill gaps by offering support virtually • Provide information on local services Project Components: • Engage with local service providers to understand what successes and challenges they have faced supporting newcomers • Develop a series of live-training sessions on different priority areas (based on initial consultations) o E.g., understanding the newcomer experience in rural communities, supporting clients with PR renewal, sponsorship programs o Training sessions would be delivered for service providers and will be available for free • A free toolkit to mirror the content delivered in the training sessions, to support day to day work with clients The beneficiary groups of this project are primarily 2-3 communities that partner through this project. The frontline service providing organizations will build on their capacity to serve the newcomers. The long-term outcome of this project is that newcomers will be supported in their communities. Further details on this program are attached. 56 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.2 Page 2 of 3 Version: 2020-01 Discussion/ Options/ Benefits/ Disadvantages: • Kneehill County and the Town of Trochu have been working together with the RDN to potentially implement this program jointly. • RDN has requested a letter of support expressing interest in the program. Under the new Policy #11-2, Letter of Support, this request would need a motion from Council to approve. • EDO Jacqueline Buchanan has submitted a letter indicating interest in the program noting that Council will be presented on January 12th, if approved by motion of Council, a letter of support will follow. • The Town of Trochu has submitted a letter of support noting that they are in discussions with Kneehill County to potentially implement the project upon Kneehill County Council approval. • The letter will be utilized by the Rural Development Network to make an application for the Community Capacity for Newcomer Integration grant. • The Community Capacity for Newcomer Integration grant supports the capacity building of small centres/rural areas to attract, welcome and retain immigrant entrepreneurs and newcomers in rural Alberta. • As RDN is the grant applicant, there will be no commitment to participate, if, after funding is received, we determine the program is not a good fit for our Municipality. • This is a 100% funded grant. There will be no additional cost to Kneehill County or the Town of Trochu • Due to the short turn around on this request, if/when funding is received for this program, Kneehill County and the Town of Trochu will still have the opportunity to reach out to other regional municipalities to partner on the project. • Participating communities would have a representative sit on an advisory committee for this project to: o Attend advisory meetings, topics of discussion may include:  identifying key stakeholders and service provider organizations in the community  discussing the top gaps/needs in the community (e.g. language supports, demographics of newcomers, support with legal documents etc.) o Help promote the training sessions for service providers, members of the advisory committee are also welcome to attend all or some of the sessions. o Provide support in reviewing the toolkit creation and help with distribution within the community. 57 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.2 Page 3 of 3 Version: 2020-01 • If/when funding for this project is obtained, Kneehill County, the Town of Trochu and any other municipal partners will begin reaching out to applicable organizations and industry to participate in the training. • The grant deadline is January 31, 2021 however the applicant (RDN) intends to submit by January 8th to hold their space in the queue. Financial Implications: Nil Council Options: 1. Council can provide a letter of support to indicate their support of the Rural Development Network (RDN) Rural Immigration Project 2. Council can decline to provide support of the Rural Development Network (RDN) Rural Immigration Project at this time. Recommended Engagement: ☐ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☒ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☒ Other- Attachments: Follow-up Actions: Submit letter of support by end of day January 12, 2021 Director Approval: Laurie Watt, Director Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 58 2021.01.12 Adopted Council Meeting Package Community Capacity for Newcomer Integration grants Applying for: Stream 1: Small centre and rural capacity Deadline: January 31, 2021 (or when all funds have been allocated) Project duration: up to 24 months Partners: Rural Development Network and ASSIST Purpose: Many rural communities do not have a settlement agency or settlement worker, meaning that community-based organizations are often the main providers of services to newcomers in their region. Some organizations experience challenges with limited financial or human resources. Lack of specialized support and services may lead newcomers to access resources in larger cities, such as Edmonton or Calgary - where transportation and accessibility may create barriers. We know that lack of settlement support and services can be a push factor for newcomers to resettle in a larger city (from a rural community), and we see the need to build local capacity in these communities to support newcomer settlement, integration as well as retention. The purpose of this project is to leverage the expertise of ASSIST, a settlement agency based in Edmonton, to build capacity for service providers in rural communities to address the diverse needs of newcomers settling in rural communities. For this purpose, we will work with ASSIST to design and develop a capacity-building program that is tailored to the unique needs of rural communities. This will include live webinars and a comprehensive guide available to individuals who work with newcomers in the community. Objectives: ● Increased capacity of rural Albertan communities to effectively support newcomers, immigrants and refugees in their community. ● Increased resources for the unique needs of rural organizations and newcomers ● Connect with Edmonton-based settlement service providers to help fill gaps by offering support virtually Project Components: ● Engage with local service providers to understand what successes and challenges they have faced supporting newcomers ● Develop a series of live-training sessions on different priority areas (based on initial consultations) ○ E.g. understanding the newcomer experience in rural communities, supporting clients with PR renewal, sponsorship programs ○ Training sessions would be delivered for service providers and will be available for free ● A free toolkit to mirror the content delivered in the training sessions, to support day to day work with clients Commitment from participating communities: ● Connect with local service providers and help to organize an engagement session to understand what the top needs are in the community ● Attend free training sessions ● Support in the development of a toolkit by providing insights and expert advice ● Promote the toolkit in your community 59 2021.01.12 Adopted Council Meeting Package The beneficiary groups of this project are primarily 2-3 communities that partner through this project. The frontline service providing organizations will build on their capacity to serve the newcomers. The long-term outcome of this project is that newcomers will be supported in their communities. If you are interested in participating in the project, please contact Jayde Roche, Program Manager - Rural Immigration at jayder@ruraldevelopment.ca or at 780-242-1404. The deadline to respond is January 4. 60 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.3 Page 1 of 2 Version: 2020-02 Subject: Kneehill Regional Partnership – Partnership Exploration Meeting Date: Tuesday, January 12, 2021 Prepared By: Mike Haugen, CAO Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council submit the following initiatives to the Kneehill Regional Partnership as options for exploring regionalization or regional partnerships: 1. Regional Marketing and Tourism Campaign 2. Review of Doctor Recruitment and Retention Task Force Background/ Proposal The Kneehill Regional Partnership is a group composed of representatives from Kneehill County, Town of Three Hills, Town of Trochu, Village of Linden, Village of Acme, and Village of Carbon. The Kneehill Regional Partnership exists to explore ways in with the members can provide services or programs jointly with the intent of providing services within the region more efficiently and economically. The Partnership also provides another forum for sharing ideas and creating the ability to pursue opportunities regionally that may not be feasible for a single party to pursue alone. The third focus of the Partnership is to provide training opportunities for its membership. The Partnership has contacted member municipalities and has asked for ideas that the members would like the Partnership to explore. Ideas forwarded to the membership must be backed by a Council resolution from that member. Discussion/ Options/ Benefits/ Disadvantages: Administration is recommending that Kneehill County submit the following ideas for partnership review/exploration to the Kneehill Regional Partnership: 3. Regional Marketing and Tourism Campaign 4. Review of Doctor Recruitment and Retention Task Force Council is free to add additional items to the list to be submitted to the Kneehill Regional Partnership. Financial Implications: NA Council Options: 1. Council may add or remove items from the list as they see fit. 2. Council may submit the list to the Partnership as it. 61 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.3 Page 2 of 2 Version: 2020-01 Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: NA Follow-up Actions: Administration will respond to the Kneehill Regional Partnership Accordingly. CAO Approval: Mike Haugen, Chief Administrative Officer 62 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.4 Page 1 of 2 Version: 2020-02 Subject: Kneehill Regional Partnership – Training Partnerships Meeting Date: Tuesday, January 12, 2021 Prepared By: Mike Haugen, CAO Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council submit the following initiatives to the Kneehill Regional Partnership as options for exploring regionalization or regional partnerships: 1. Prospective Councillor Training 2. Purchasing Law Background/ Proposal The Kneehill Regional Partnership is a group composed of representatives from Kneehill County, Town of Three Hills, Town of Trochu, Village of Linden, Village of Acme, and Village of Carbon. The Kneehill Regional Partnership exists to explore ways in with the members can provide services or programs jointly with the intent of providing services within the region more efficiently and economically. The Partnership also provides another forum for sharing ideas and creating the ability to pursue opportunities regionally that may not be feasible for a single party to pursue alone. The third focus of the Partnership is to provide training opportunities for its membership. The Partnership has contacted member municipalities and has asked for ideas that the members would like the Partnership to organize for training. Ideas forwarded to the membership must be backed by a Council resolution from that member. Discussion/ Options/ Benefits/ Disadvantages: Administration is recommending that Kneehill County submit the following ideas for partnership review/exploration to the Kneehill Regional Partnership: 1. Prospective Councillor Training 2. Purchasing Law Council is free to add additional items to the list to be submitted to the Kneehill Regional Partnership. Financial Implications: NA Council Options: 1. Council may add or remove items from the list as they see fit. 2. Council may submit the list to the Partnership as it. 63 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 8.4 Page 2 of 2 Version: 2020-01 Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: NA Follow-up Actions: Administration will respond to the Kneehill Regional Partnership Accordingly. CAO Approval: Mike Haugen, Chief Administrative Officer 64 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 9.1 Page 1 of 1 Version: 2020-02 Subject: STARS Air Ambulance Meeting Date: Tuesday, January 12, 2021 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council receive the presentation from STARS Air Ambulance for information, as presented. Background/ Proposal Council at the June 25, 2019 Council Meeting, Council made the following motion. Motion 295/19 Council moved to approve an annual donation of $3,000 for a period of five years, commencing in 2021, to the Shock Trauma Air Rescue Society. . Discussion/ Options/ Benefits/ Disadvantages: Glenda Farnden was scheduled as a delegate at today’s meeting at 8:35 a.m. The desired objective of Ms. Farnden’s presentation was to provide information to Council. Financial Implications: Council Options: 1. Receive for information 2. Amend funding contributions Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Delegation Request Form Follow-up Actions: CAO Approval: Mike Haugen, Chief Administrative Officer 65 2021.01.12 Adopted Council Meeting Package Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collectio n of this information, please contact the FOIP Coordinator at 403-443-5541. Regular Council Meeting Date & Time: January 12th @ 8:30 a.m. GUIDELINES • Presentations are not to exceed 15 minutes, including questions, unless permitted by Council. • The Delegation Request Form and related documents will become part of the public record and will be released/published in the agenda and minutes and will be made available to the pubic in a variety of methods. • Persons interested in requesting a presentation to Kneehill County Council must supply all pertinent information including handouts, PowerPoint Presentations no later than 4:00 p.m. on the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will become part of the public record. • The County’s Council meetings are video recorded and live-streamed on the County’s website. Please submit completed form to carolyn.vanderkuil@kneehillcounty.com PRESENTER DETAILS Name: (Person Making presentation) Glenda Farnden, Sr. Municipal Relations Liaison Company or Group Represented: STARS Air Ambulance Contact Number: (780) 512-6205 Email: gfarnden@stars.ca Mailing Address: 10911 – 123 St. Grande Prairie, AB T8V 7Z3 MEETING DETAILS 66 2021.01.12 Adopted Council Meeting Package Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collectio n of this information, please contact the FOIP Coordinator at 403-443-5541. PRESENTATION TOPIC Will the presentation require PowerPoint facilities? Yes X No  The topic of the discussion is (be specific, provide details, and attach additional information, if required so that all necessary details may be considered.): PowerPoint presentation via GotoMeeting. Presenter can share screen if preferred. Presentation to include annual STARS Update to Council, COVID-19 update, STARS mission statistics pertinent to Kneehill County, Fleet Renewal update, new H145 intensive care unit environment and thank Council for their continued support of STARS. PURPOSE OF PRESENTATION ☒ Information Only ☐ Request Action/Support ☐ Request Funds ☐ Other Desired Resolution (What is the decision you are asking to make?) Please Note: Regular Council Meetings are held the second and fourth Tuesday of every month unless otherwise posted. Please see Kneehill County Website or contact Administration for more information. 67 2021.01.12 Adopted Council Meeting Package Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collectio n of this information, please contact the FOIP Coordinator at 403-443-5541. • Have you included all attachments? • Does your summary contain all pertinent information? • Have you provided enough information to enable Council to make an informed decision? • Have you reviewed your presentation to ensure that it will fit within the specified timelines? 68 2021.01.12 Adopted Council Meeting Package Kneehill Regional Family and Community Support Services September 15, 2020 Meeting Minutes 1 A Regular Meeting of the Kneehill Regional Family and Community Support Services (FCSS) board was held at the Kneehill Regional FCSS Office in Three Hills, Alberta on September 15, 2020 commencing at 6:57 p.m. PRESENT: Kenneth King Kneehill County Councilor Representative and Chairperson Cheryl Lumley Town of Trochu Councilor Representative and Vice Chairperson Jason Bates Village of Acme Councilor Representative Dan Clow Village of Carbon Councilor Representative Harold Leo Town of Three Hills Councilor Representative Flo Robinson Village of Linden Councilor Alternate Representative Shelley Jackson Berry Kneehill Regional FCSS Director Angie Stewart Recording Secretary Board Package (attached and forming part of the minutes) BOARD PACKAGE The following documentation has been distributed to the Board:  Agenda  July 14, 2020 regular meeting minutes  Director’s Report  2020 Kneehill Tools For School final Report  2020 Summer Fun Program report  2019-2020 KCRP Final Report  Seniors Outreach 2nd Quarter Report  FCSSAA News  KRFCSS YTD financials  KCRP final financials  KRFCSS Program and Service summary  KRFCSS 2021 budget CALL TO ORDER Mr. King called the meeting to order at 6:57 p.m. AGENDA 1.0 Adoption of Agenda 37/20 Mr. Leo moved approval of the agenda as presented. CARRIED MINUTES 2.0 Approval of Minutes 38/20 Mrs. Lumley moved approval of the July 14, 2020 regular meeting minutes. CARRIED BUSINESS 3.0 Business Pending from the Minutes ARISING No new business DIRECTOR’S 4.1 Director’s Report REPORT FCSS  Written report attached. 69 2021.01.12 Adopted Council Meeting Package Kneehill Regional Family and Community Support Services September 15, 2020 Meeting Minutes 2 KNEEHILL FAMILY WELLNESS WORKER  Written report attached SENIORS OUTREACH  Written report attached 39/20 Mrs. Robinson moved to receive the Director’s report. CARRIED FIN REPORTS 5.0 Financial Reports 40/20 Mr. Bates moved to transfer $22,500 from KCRP reserves to account 51-030-00-17700 representing the GHSD 2020 contribution. CARRIED 41/20 Mr. Clow moved to transfer $18,583.60 from KCRP reserves to account 51-030-00-19000 to close the KCRP program, as per motion 28/20. CARRIED 42/20 Mr. Leo moved acceptance of the Year to Date and final KCRP financial reports. CARRIED NEW 6.0 New Business BUSINESS 6.1 KRFCSS Program and Service Summary 6.2 2021 Budget 43/20 Mr. Bates moved to accept 2021 Budget A, with the following amendments; Grants to Organizations be reduced to $245,500, Office Supplies be increased to $6500 to include work alone safety device and if possible reduce the amount of staff salary cut. CARRIED NEXT MEETING 7.0 Next Meeting The next regular meeting is scheduled for Tuesday, November 10, 2020 at the Kneehill Regional FCSS office in Three Hills, Alberta, commencing at 7:00 p.m. ADJOURNMENT 8.0 Adjournment The meeting adjourned at 8:21 p.m. Kenneth King, Chairperson Angie Stewart, Recording Secretary 70 2021.01.12 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 11.0 Page 1 of 1 Version: 2020-01 Subject: Council Follow-up Action List Meeting Date: Tuesday, January 12, 2021 Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council receive for information the Council Follow-up Action List as presented. Background/ Proposal To request Council’s acceptance of the Council Follow-Up Action List. Discussion/ Options/ Benefits/ Disadvantages: Please find attached the Council Follow-Up Action List. The Council Follow-up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting. Financial Implications: N/A Council Options: 1. Receive the report regarding the Council Follow-up Action List for information. 2. Council provide further direction or required changes/amendments. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: January 12, 2020 Council Follow-Up Action List Follow-up Actions: Update Action List and provide updated Council Follow-Up Action List at the next Council meeting. CAO Approval: Mike Haugen, Chief Administrative Officer 71 2021.01.12 Adopted Council Meeting Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 14-Jan-20 27/20 Deputy Reeve McGhee moved that Council authorize the funds realized from the sale of surplus equipment located on the property located at SE 15-28-22 W4M be transferred to the Building Reserve.Laurie Watt will be disposed of by first quarter 2021 11-Feb-20 49/2020 Deputy Reeve McGhee moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for Uncollectable Education Property Taxes on Oil and Gas Properties.COMPLETED Marika Von Mirbach In Progress; the application intake for this grant is not until January 2021. Complete at same time as motion 308/2020 & 355/2020 21-Jul-20 308/2020 Councillor King moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on these Oil & Gas Properties.COMPLETED Marika Von Mirbach In Progress; the application intake for this grant is not until January 2021. Complete at same time as motion 49/2020. 21-Jul-20 311/2020 Councillor Penner moved that administration submit an application under the Provincial Education Requisition Credit (PERC)for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on these Oil & Gas Properties.COMPLETED Marika Von Mirbach In Progress; the application intake for this grant is not until January 2021. 08-Sep-20 355/2020 Councillor Penner moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on these Oil & Gas Properties.COMPLETED Marika Von Mirbach In Progress; the application intake for this grant is not until January 2021. Complete at same time as motion 49/2020 & 308/2020 27-Oct-20 467/2020 Councillor Hugo moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on these Oil and Gas properties.COMPLETED Marika Von Mirbach In Progress; the application intake for this grant is not until January 2021. 24-Mar-20 169/2020 Deputy Reeve McGhee moved that Council direct administration to bring back the Procedural Bylaw for revision immediately following the conclusion of the COVID-19 event.Carolyn Van der Kuil On hold until COVID-19 is over 23-Jun-20 280/2020 Councillor King moved that Council directs Administration to actively pursue further details on a partnership opportunity with the Province for Bleriot Ferry Campground and Tolman West Campground.Laurie Watt Waiting on announcement from Province 21-Jul-20 302/2020 Councillor Christie moved that Council move first reading of Bylaw 1823 to pursue the road closure and consolidation of a portion of Township Road 28-4, which is an undeveloped road allowance adjacent to the south end of Horseshoe Canyon (more specifically the SW-27-28-21-W4), and road plan 834 LK into descriptive plan 091 0342, Block 1, Lot 2.Barb Hazelton Waiting for Minister Approval; In Progress 21-Jul-20 319/2020 Councillor Keiver moved that Council direct Administration to work with local groups for the purpose of utilizing the area behind the County Office for community benefit.COMPLETED Mike Haugen Bring to the December 8th Council Meeting Council Action Items 72 2021.01.12 Adopted Council Meeting Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 08-Sep-20 353/2020 Councillor King moved to suspend the pay parking and the day use washroom facility projects at Horseshoe Canyon, and directs administration to work with the focus group to identify gaps that private industry may not be able to fill.Laurie Watt In Progress 13-Oct-20 392/2020 Councillor Penner moved that Council direct Administration to include these fees in the next update of the Master Rates Bylaw.Carolyn Van der Kuil Master Rates Bylaw coming to Council in January 2021 13-Oct-20 395/2020 Councillor Penner moved that Council direct Administration to engage with the residents within the defined area east of Three Hills to gauge the interest in a municipal water supply system.John McKiernan Correspondence to the ratepayers within the specified area will be drafted and sent with a targeted date of the first quarter in 2021 27-Oct-20 475/2020 Deputy Reeve McGhee moved that Council authorize the Reeve and Chief Administrative Officer to sign the October 15th, 2020 Kneehill Regional Partnership Protocol once a final editing has been completed.COMPLETED Mike Haugen Protocol in circulation for signing 27-Oct-20 479/2020 Deputy Reeve McGhee moved that Council direct Administration to take the necessary steps to transfer Lot: 1ER Block 2 Plan: 8210253 to the Province. Mike Haugen AB Transportation has been notified. Waiting reply! 10-Nov-20 502/2020 Deputy Reeve McGhee moved that Council direct administration to bring back further information regarding fire risk management solutions and fire bans to a future Council meeting.Deb Grosfield RFD coming to Council January 12, 2021 24-Nov-20 512/2020 Councillor King moved that Council set a public hearing date for January 12, 2021 at 10:00 a.m. for Bylaw 1828 as per Section 22 and 230 of the Municipal Government Act.Barb Hazelton On the Council agenda for January 12, 2021 08-Dec-20 523/2020 Councillor King moved that Council provide first reading to proposed Bylaw 1829 for the purpose of amending the Municipal Development Plan.COMPLETED Barb Hazelton 08-Dec-20 524/2020 Councillor Penner moved to schedule the Public Hearing for Bylaw 1829, as per Section 692 of the Municipal Government Act, on February 23, 2021 at 10:00 a.m.Barb Hazelton On the Council agenda for February23, 2020 08-Dec-20 525/2020 Councillor Penner moved that Council approve non-resident water service connection to the Grainger rural water system as requested by the Village of Carbon and as per Policy 14-17.COMPLETED John McKiernan Connection fee has been received, Water Department currently working with landowner for service 08-Dec-20 526/2020 Councillor King moved that Council approve the 2021 Interim Operating Budget as detailed in Appendix I.COMPLETED 08-Dec-20 527/2020 Deputy Reeve McGhee moved that Council thanks all of the participating organizations for their feedback and tables the Kneehill County Green Space conversation until such a time as if/when a suggested use is presented that meets the recommended criteria COMPLETED 08-Dec-20 528/2020 Councillor Penner moved that Council direct administration to create a letter of support to Sunterra Farms as they apply for a grant to the Canadian Agricultural Partnership’s Emerging Opportunities Program.COMPLETED 08-Dec-20 533/2020 Councillor King moved that Council authorize administration to enter into a gravel extraction agreement with the Valleyview Hutterian Brethren Church for extraction on SE 16- 32-26 W4 based on a rate of $1.75 per cubic meter aggregate and revenue sharing of water access.Brad Buchert Waiting final agreement from lawyers. 73 2021.01.12 Adopted Council Meeting Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 08-Dec-20 534/2020 Councillor King moved that Council direct administration to prepare a draft policy proposal regarding Councillor remuneration for further public debate.Carolyn Van der Kuil In Progress 74 2021.01.12 Adopted Council Meeting Package AMENDMENT SUMMARY Council Meeting Date: January 12, 2021 Purpose: The purpose of the Amendment Summary is to explain the differences from the original package that was presented at the Council meeting compared to the amended version. Agenda: Deletions Removal of 3.2- Public Hearing for Bylaw 1828 Additions under Community Services 5.1.3 Road Closure at Keiver’s Lake – Public Hearing Postponement Package: Amended RFD 4.1 Project Amendment for the Torrington Gravel Pit New RFD 5.1.3 Road Closure at Keiver’s Lake- Public Heairng Postponement 75 2021.01.12 Adopted Council Meeting Package