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HomeMy WebLinkAbout2020.11.24 adopted PackageCOUNCIL MEETING AGENDA 1600-2nd Street NE Three Hills, AB T0M 2A0 November 24, 2020 8:30 a.m. CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of November 10, 2020 3.0 Delegations 3.1 Junior Achievement, Melanie Willerth @10:00 a.m. 4.0 Public Hearings No Public Hearings Scheduled 5.0 Transportation No Report 6.0 Community Services 6.1 Planning 6.1.1 Bylaw 1828- Road Closure at Keiver’s Lake 6.2 Water/Wastewater/Environment 6.2.1 Policy 14-9, Utility Placement Within Municipal Road Allowances 6.2.2 Policy 14-15, Increased Water Volume 6.3 Agricultural Service Board & Parks No report 6.4 Protective Services 6.4.1 Appointment of Fire Chief and Deputy Fire Chief of Torrington Fire 7.0 Corporate Services No Report 8.0 Business Arising from Previous Minutes No Report 1 2020.11.24 Adopted Council Meeting Package November 24, 2020 Council Meeting Agenda Page 2 of 2 9.0 New Business 9.1 2020 Christmas Closure 9.2 Policy 18-3, Social Media Policy 10.0 Disposition of Delegation & Public Hearing Business 10.1 Junior Achievement 11.0 Council and Committee Reports 11.1 Community Futures Wildrose 11.2 Drumheller Solid Waste Association 11.3 October 20, 2020, Kneehill County Committee of the Whole Minutes 11.4 Kneehill Housing Corporation 11.5 Horseshoe Canyon Focus Group Meeting 11.6 AQUA 7 12.0 Council Follow-up Action List 13.0 Closed Session No Report 14.0 Motions from Closed Session Adjournment 2 2020.11.24 Adopted Council Meeting Package 1 ________ Initials MINUTES OF THE NOVEMBER 10, 2020 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ABSENT: Division No. 2 Debbie Penner, Councillor ALSO PRESENT: Chief Administrative Officer Mike Haugen Director Community Services Laurie Watt Director Corporate Services Bill McKennan Director of Transportation Brad Buchert Manager of ASB and Parks Bowen Clausen Manager of Planning and Development Barb Hazelton Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under Council and Committee Reports 9.3 Fire Ban ADOPTION OF AGENDA 1.2 Adoption of Agenda 487/2020 Councillor Christie moved approval of the agenda as amended. CARRIED DELEGATIONS 3.0 Delegations 3.1 Drumheller RCMP, Sgt. Bourque @ 8:35 a.m Sgt. Bourque presented Council with the Drumheller RCMP Detachment Statistics. 3 2020.11.24 Adopted Council Meeting Package COUNCIL MINUTES OF NOVEMBER 10, 2020 2 _________ Initials MINUTES 2.0 Minutes 2.1 Organizational Meeting Minutes of October 27, 2020 488/2020 Councillor King moved approval of the October 27, 2020 Organizational Meeting minutes as presented. CARRIED UNANIMOUSLY 2.2 Regular Council Meeting Minutes of October 27, 2020 489/2020 Deputy Reeve McGhee moved approval of the October 27, 2020 Council Meeting minutes as presented. CARRIED UNANIMOUSLY TRANSPORTATION 5.0 Transportation 5.1 Torrington Gravel Update 490/2020 Councillor King moved that Council accept the update on the Torrington Gravel project for information, as presented. CARRIED UNANIMOUSLY COMMUNITY SERVICES 6.0 Community Services ASB & PARKS 6.3 Agricultural Service Board & Parks 6.3.1 Policy 1-32 ASB Administrative – Pesticide Container Collection 491/2020 Councillor Christie moved that Council confirms Policy 1-32, ASB Administrative – Pesticide Container Collection, as recommended by the Agricultural Service Board. CARRIED UNANIMOUSLY 6.3.2 Policy 1-32 -1 ASB Administrative – Haying County Road Allowances 492/2020 Deputy Reeve McGhee moved that Council approves Policy 1-32 -1, ASB Administrative – Haying County Road Allowances, as recommended by the Agricultural Service Board. CARRIED UNANIMOUSLY 6.3.3 Policy 1-32-2 ASB Administrative – Public Land Mowing 493/2020 Councillor King moved that Council approves Policy 1-32-2, ASB Administrative – Public Land Mowing, as recommended by the Agricultural Service Board and amended. CARRIED UNANIMOUSLY 4 2020.11.24 Adopted Council Meeting Package COUNCIL MINUTES OF NOVEMBER 10, 2020 3 _________ Initials 6.3.4 Policy 1-32-3 ASB Administrative - Stampede Farm Family Award 494/2020 Councillor Christie moved that Council approves Policy 1-32-3, ASB Administrative - Stampede Farm Family Award, as recommended by the Agricultural Service Board. CARRIED UNANIMOUSLY BUSINESS ARISING 8.0 Business Arising from Previous Minutes 8.1 Kneehill Adult Learning Request 495/2020 Councillor Christie moved that Council donate $1,530.00 under the Recreation, Community, Arts and Cultural Events Grant to Kneehill Adult Learning to assist with the costs associated with hosting a Suicide Prevention Safe Talk Workshop. CARRIED UNANIMOUSLY NEW BUSINESS 9.0 New Business 9.1 Investment Growth Strategy 496/2020 Councillor King moved that Council accepts the Selling Alberta to the World, Investment Growth Strategy for information and request further information on the state of Kneehill County’s “Investment Readiness,” to start proactively working on aligning their strategies with the Alberta Government’s. CARRIED UNANIMOUSLY The Chair called for a recess at 9:47 a.m. and called the meeting back to order at 10:03 a.m. with all previously mentioned members present. PUBLIC HEARINGS 4.0 Public Hearings 4.1 Bylaw 1827 Redesignation – Agriculture to Agriculture Business District 497/2020 Councillor Kingmoved that the Public Hearing for Bylaw #1827 be opened at 10:03 a.m. CARRIED UNANIMOUSLY Person(s) who presented: Deanna Keiver, Planning and Development Officer Person(s) who spoke in favour: None Person(s) who spoke in opposition: None Person(s) who spoke in rebuttal: None 498/2020 Deputy Reeve McGhee moved that the Public Hearing for Bylaw #1827 be closed at 10:16 a.m. CARRIED UNANIMOUSLY 5 2020.11.24 Adopted Council Meeting Package COUNCIL MINUTES OF NOVEMBER 10, 2020 4 _________ Initials 9.2 Election 2021 499/2020 Councillor Christie moved that Council appoint Carolyn Van der Kuil as the Returning Officer for the 2021 Municipal Election. CARRIED UNANIMOUSLY 500/2020 Councillor King moved that Council appoint Mary Lou Willis as the Substitute Returning Officer for the 2021 Municipal Election. CARRIED UNANIMOUSLY 501/2020 Deputy Reeve McGhee moved that Council receive for information the Election 2021 Report as presented. CARRIED UNANIMOUSLY 9.3 Fire Ban 502/2020 Deputy Reeve McGhee moved that Council direct administration to bring back further information regarding fire risk management solutions and fire bans to a future Council meeting. CARRIED UNANIMOUSLY DISPOSITION OF DELEGATION BUSINESS 10.0 Disposition of Delegation Business & Public Hearing Business 10.1 Drumheller RCMP 503/2020 Councillor Keiver moved that Council receive for information the Drumheller RCMP Report. CARRIED UNANIMOUSLY 10.2 Redesignation Bylaw 1827 504/2020 Councillor King moved that Council give second reading to Bylaw 1827 for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SW 27-30-25 W4 Plan 121 0619 Block 1 Lot 2 from the Agriculture District to the Agriculture Business District. CARRIED UNANIMOUSLY 505/2020 Councillor Christie moved that Council provide third reading to Bylaw 1827. CARRIED UNANIMOUSLY COUNCIL ACT LIST 12.0 Council Follow-Up Action List 506/2020 Deputy Reeve McGhee moved that Council receive for information the Council Follow-Up Action List as presented. CARRIED UNANIMOUSLY 6 2020.11.24 Adopted Council Meeting Package COUNCIL MINUTES OF NOVEMBER 10, 2020 5 _________ Initials The Chair called for a recess at 10:47 a.m. and called the meeting back to order at 10:54 a.m. with all previously mentioned members present. CLOSED SESSION 13.0 Closed Session 507/2020 Councillor Christie moved that Council convene in Closed Session to discuss intergovernmental relations pursuant to Section 21 of the Freedom of Information and Protection of Privacy Act, at 10:54 a.m. CARRIED UNANIMOUSLY The following people were in attendance of the Closed Session to provide a report and advise Council: Mike Haugen, CAO Laurie Watt, Director of Municipal Services Bill McKennan, Director of Corporate Services Carolyn Van der Kuil, Recording Secretary 508/2020 Councillor Hugo moved that Council return to open meeting at 12:07 p.m. CARRIED 12:07 p.m. – meeting recessed to allow return of public. 12:08 p.m. - meeting resumed. ADJOURNMENT Adjournment The meeting adjourned at 12:08 p.m. ________________________ Jerry Wittstock Reeve _______________________ Mike Haugen CAO 7 2020.11.24 Adopted Council Meeting Package Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. Regular Council Meeting Date & Time: November 24, 2020 @ 10:00 a.m. GUIDELINES • Presentations are not to exceed 15 minutes, including questions, unless permitted by Council. • The Delegation Request Form and related documents will become part of the public record and will be released/published in the agenda and minutes and will be made available to the public in a variety of methods. • Persons interested in requesting a presentation to Kneehill County Council must supply all pertinent information, including handout and/or PowerPoint Presentations no later than 4:00 p.m. on the Wednesday prior to the scheduled Tuesday meeting. If your material is not published in the agenda, bring ten (10) copies with you to the meeting. Note: distributed documents will become part of the public record. • The County’s Council meetings are video recorded and live-streamed on the County’s website. Please submit completed form to carolyn.vanderkuil@kneehillcounty.com PRESENTER DETAILS Name: (Person making presentation) Melanie Willerth Company or Group Represented: Junior Achievement Contact Number: 403-392-7888 Email: mwillerth@jasouthalberta.org Mailing Address: 870, 105 12 ave SE Calgary AB T2G 1A1 MEETING DETAILS 8 2020.11.24 Adopted Council Meeting Package Delegation Request Form Please submit completed form to carolyn.vanderkuil@kneehillcounty.com This personal information is being collected under the authority of Section (c) of the Freedom of Information and Protection of Privacy Act and will be used in scheduling you as a delegation before Council. If you have any questions about the collection of this information, please contact the FOIP Coordinator at 403-443-5541. PRESENTATION TOPIC Will the presentation require PowerPoint facilities? Yes X No  The topic of the discussion is? (be specific, provide details, and attach additional information, if required so that all necessary details may be considered.): The programs that Junior Achievement runs in Kneehill County, and how the county can support us. I will attach a copy of all programs that are currently being run in Kneehill County. PURPOSE OF PRESENTATION ☒ Information Only ☒ Request Action/Support ☒ Request Funds ☐ Other Desired Resolution (What is the decision you are asking to make?) Information awareness and financial support of Junior Achievement Programs • Have you included all attachments? • Does your summary contain all pertinent information? • Have you provided enough information to enable Council to make an informed decision? • Have you reviewed your presentation to ensure that it will fit within the specified timelines? Please Note: Regular Council Meetings are held the second and fourth Tuesday of every month unless otherwise posted. Please see Kneehill County website or contact Administration for more information. 9 2020.11.24 Adopted Council Meeting Package World of Choices Grades 10-12 Students will be exposed to a variety of career possibi- liies and will have the opportunity to learn about the education and qualifica- tions necessary to fulfill their chosen career path. Students leave the forum excited about their future and better equipped to meet the challenges of today’s work world. East Central Programs Summary More than Money Grade 4 Allows students to under- stand how money manage- ment improves their lives and how their financial choices impact others. They’ll gain the confidence to apply this knowledge to their lives, enabling them to grow up making smart financial choices. A Business of Our Own Grade 6 Teaches students basic business concepts such as management, finance, production and marketing. Games and multimedia enable students to immerse themselves in the joys and challenges of running their own business. Our Business World Grade 5 Gets students exploring how businesses are created and what factors help them thrive. They learn about business needs and functions, and innovation with a focus on the power of the entrepre- neurial spirit in Canada. Dollars with Sense Grade 7 Encourages students to develop the financial literacy necessary to make informed decisions about their financial future. Students learn about budgeting, money manage- ment and investments. Economics for Success Grade 9 Encourages students to reflect on the advantages of remaining in school by understanding the financial constraints of independence, the importance of career planning, and goal setting. Stronger Together Grade 8 Teaches students the value of diversity and how it improves morale, creativity, teamwork and productivity. Students understand how inclusivity can solve real-world challenges while welcoming perspectives different from their own. For more information on programs available in your region, please contact Melanie Willerth at mwillerth@jasouthalberta.org or visit our website at www.jasab.ca Investment Strategies Grades 8-12 Investment Strategies is a series of lessons that prepare students for an online stock simulation. Activities help students research stocks, build a portfolio, learn about investment terms, ethics and more. Middle School ProgramsElementary Programs High School Programs 10 2020.11.24 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 6.1.1 Page 1 of 2 Version: 2020-01 Subject: Bylaw 1828- Road Closure at Keiver’s Lake Meeting Date: Tuesday, November 24, 2020 Prepared By: Deanna Keiver, Planning and Development Officer Presented By: Deanna Keiver, Planning and Development Officer Link to Strat Plan: Providing Good Governance Recommended Motion: 1. That Council give first reading to Bylaw 1828 that being a bylaw for the road closure of the road allowance between the NW 30-31-25 W4 and the NE 25-31-26 W4 lying North of Keiver’s Lake. (Legally known as Lake No. 2) 2. That Council set a public hearing date for January 12, 2021 at 10:00 a.m. for Bylaw 1828 as per Section 22 and 230 of the Municipal Government Act. -- Background/ Proposal Currently Keiver’s Lake Campground is comprised of two separate titles, and some improvements which are located within the undeveloped road allowance. Sexsmith Surveys has provided a Plan of Survey consolidating the Closed Road Allowance with the two separate titles which comprise the Keiver’s Lake Campground. Discussion/ Options/ Benefits/ Disadvantages: In April 2020, Council moved to direct Administration to pursue the road closure and consolidation of the undeveloped road allowance with the Keiver’s Lake Campground. Due to Covid-19 and the length of time required for the surveyor to get a copy of the original 1889 Lake Traverse from Ottawa, this is coming before Council today. Land Titles did require a new survey of the current Keiver’s Lake shoreline in order to complete the Plan of Survey. Consolidating the road allowance and the two separate titles for the campground, will bring the size of the campground to 7.14 hectares (17.64 acres). A Real Property Report has been completed. The measurements confirm the Campground Office will not meet side and front property line setbacks. Once the road closure is completed, an application will be presented to the Municipal Planning Commission for a variance to Land Use Bylaw 1808. Financial Implications: Plan of survey $5000 plus GST (An increase of $1500 due to Rejection of the 1889 Lake Traverse) Registration at Land Titles $400 Real Property Report $750 These charges can be accommodated in the existing 2020 operating budget for planning so there will be no long-term implications to the budget. The potential increase was factored into the initial proposed cost. Council Options: 1. Council move First Reading of Bylaw 1828 to pursue the road closure of the road allowance between the NW 30-31-25 W4 and the NE 25-31-26 W4 lying North of Keiver’s Lake. (Legally known as Lake No. 2) 2. Council move a public hearing be set for January 12, 2021 at 10:00 a.m. as per Section 22 and 230 of the Municipal Government Act. 3. Council provide an alternate date or time for the public hearing. 4. Council request more information prior to scheduling the public hearing. 11 2020.11.24 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 6.1.1 Page 2 of 2 Version: 2020-01 Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☒ Public Notification ☒ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☒ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Bylaw 1827 Site Plan Follow-up Actions: Administration will ensure that the required notifications and advertisements are done in preparation for the Public Hearing as per Section 22 and 230 of the Municipal Government Act. Director Approval: Laurie Watt, Director of Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 12 2020.11.24 Adopted Council Meeting Package BYLAW NO 1828 ROAD CLOSURE BYLAW – KEIVER LAKE BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, FOR THE PURPOSE OF CLOSING TO PUBLIC TRAVEL IN ACCORDANCE WITH SECTION 22 OF THE MUNICIPAL GOVERNMENT ACT, CHAPTER M26.1, REVISED STATUTUES OF ALBERTA 2000, AS AMENDED WHEREAS the lands hereafter described are no longer required for public travel, and WHEREAS application has been made to Council to have the road allowance closed, and WHEREAS the Council of Kneehill County deems it expedient to provide for a bylaw for the purpose of closing to public travel certain roads, or portions thereof, situated in the said municipality, and therefore disposing of same, and WHEREAS notice of the intention of Council to pass a bylaw has been given in accordance with Section 606 of the Municipal Government Act, and WHEREAS Council was not petitioned for an opportunity to be heard by any person claiming to be prejudicially affected by the bylaw NOW THEREFORE BE IT RESOLVED that the Council of Kneehill County, in the Province of Alberta does hereby close to public travel for the purpose of creating title to the following described road allowance, subject to right of access granted by other legislation: 1. All that portion of the government road allowance lying between the North West Quarter Section 30 Township 31 Range 25 West 4th Meridian and North East Quarter Section 25 Township 31 Range 26 West 4th Meridian lying North Lake No. 2 (Keiver Lake) as shown on Plan 201 _ _ _ _ . 13 2020.11.24 Adopted Council Meeting Package READ a first time on this _____ day of ______, 2020. READ a second time on this _____ day of ______, 202_. READ a third time and final time of this _____ day of ______________, 202_. Reeve Jerry Wittstock Date Bylaw Signed Chief Administrative Officer Mike Haugen 14 2020.11.24 Adopted Council Meeting Package 11/3/2020 Print Preview https://app.munisight.com/KneehillCounty/Content/Site/PrintMapPage.aspx?siteId=1 1/1 Kneehill County 100 yd 100 m Scale 1: 4,277 The municipality makes no representation or warranties regarding the information contained in this document, including without limitation, whether said information is accurate or complete. Persons using this document do so solely at their own risk, and the municipality shall have no liability to such person for any loss or damage whatsoever. This document shall not be copied or distributed to any person without the express written consent of the municipality. Copyright Kneehill County. All Rights Reserved. Kneehill County Date Created: 11/3/2020 15 2020.11.24 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 6.2.1 Page 1 of 1 Version: 2020-02 Subject: Policy 14-9, Utility Placement Within Municipal Road Allowances Meeting Date: Tuesday, November 24, 2020 Prepared By: John McKiernan, Manager of Environmental Services Presented By: John McKiernan, Manager of Environmental Services Link to Strat Plan: Level of Service Recommended Motion: That Council rescind Policy 14-9, Utility Placement Within Municipal Road Allowances. Background/ Proposal As part of Administration’s commitment to bring current policies to Council for review and approval, Policy 14-9 – Utility Placement Within Municipal Road Allowances is being presented. Discussion/ Options/ Benefits/ Disadvantages: Policy 14-9 – Utility Placement Within Municipal Road Allowances is a policy that is in contradiction with a policy within the Transportation department. Policy 13-37- Road Crossings outlines the placement of such infrastructure from Oil and gas and utilities. Allowance of such utility placement should be administered through the Transportation department and not the Environmental Services department Financial Implications: Council Options: 1. Delete Policy 14-9 – Utility Placement Within Municipal Road Allowances 2. Instruct administration to amend policy 3. Council Maintain Policy 14-9 – Utility Placement Within Municipal Road Allowances Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Policy 14-9 – Utility Placement Within Municipal Road Allowances Follow-up Actions: Director Approval: Laurie Watt, Director Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 16 2020.11.24 Adopted Council Meeting Package 17 2020.11.24 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 6.2.2 Page 1 of 1 Version: 2020-02 Subject: Policy 14-15, Increased Water Volume Meeting Date: Tuesday, November 24, 2020 Prepared By: John McKiernan, Manager of Environmental Services Presented By: John McKiernan, Manager of Environmental Services Link to Strat Plan: Level of Service Recommended Motion: That Council approve Policy 14-15, Increased Water Volume as presented. Background/ Proposal As part of administration’s commitment to bring current policies to Council for review and approval, Policy 14-15 – Increased Water Volume is being presented. Discussion/ Options/ Benefits/ Disadvantages: Policy 14-15 – Increased Water Volume is a policy that is intended to allow the ratepayers of Kneehill County that have a water connection or the potential to have a water connection the ability to apply for a water service greater than the potential maximum of 4 igpm @ 40 psi. The policy has been reviewed by administration and no changes have been made to the Policy. The Policy is being recommended to stay unchanged. A few key purposes of the Policy: - Will allow for a potential flow of 8 igpm - Water model must be completed - Council approval after water model completed to proceed - Is stipulated that if the increased flows negatively impact the systems in the future, that the increased flow can be rescinded by the County Financial Implications: Council Options: 1. Approve Policy 14-15 – Increased Water Volume as presented 2. Instruct administration to amend policy 3. Council delete Policy 14-15 – Increased Water Volume Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Policy 14-15 – Increased Water Volume Follow-up Actions: Policy will be distributed to County staff Director Approval: Laurie Watt, Director Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 18 2020.11.24 Adopted Council Meeting Package POLICY Section Policy No. Page Environmental Services 14-15 1 of 2 Policy Title Date: Motion No. Increased Water Volume November 10, 2015 34T34T Purpose: To Establish guidelines for landowners/residents requesting a greater volume of water than what is defined as the potential maximum of 4 igpm @ 40 psi on a Kneehill County rural waterline. Policy Guidelines: 1. At the request of a landowner/resident for a greater volume of water, the County will undertake a water model study to determine if the request is possible. 2. The water modelling will be performed by an engineering firm contracted by the County and a fee to be charged to the applicant. The fee will be established by Council and will be placed in the Master Rates Bylaw and is non-refundable. No water modeling will commence until the application and subsequent fee is received by the County. The application form is attached as Schedule A. 3. Upon completion of the water model study the information will be presented to Kneehill County Council for approval. 4. If Council approves the connection for increased flow the landowner/resident shall pay as follows: a) If an existing curb stop is already in place and has been previously paid for or is currently being paid for, the fee to increase the volume shall be taken from the County’s Master Rates Bylaw. The landowner/resident will be required to submit full payment of the fees prior to an increase in volume is received. b) If no curb stop is in place, a curb stop will be placed at the property line of the parcel as identified in the water model application (Policy 14-12) to determine waterline connection). The fee (Connection Fee) will be as set out in the Master Rates Bylaw. A second fee to increase the volume shall be taken form the County’s Master Rates Bylaw. The landowner/resident will be required to submit payment of both fees prior to a connection being be made 5. A second curb stop will not be installed. The increased volume shall be accommodated through one curb stop and one meter. 6. The flow will still be restricted by a flow restrictor. The flow restrictor will be installed and sized to allow for the increased volume. 7. Although a water model may indicate a greater volume is available, the volume may not always be guaranteed to be constantly at this volume. 8. If, in the future, the County waterline becomes overburdened due to the increased volumes at these sites, Kneehill County reserves the right to decrease the volume of water to the original defined potential maximum of 4 igpm at 40 psi. This shall be done to preserve the integrity of the waterline intended to provide County residents with a source of potable water at their residences. 9. There shall be no refund of payment made or a pro-rated refund of any kind if the County deems it necessary to decrease the volume of water back to the original design before the volume increase. 19 2020.11.24 Adopted Council Meeting Package POLICY Section Policy No. Page Environmental Services 14-15 2 of 2 Policy Title Date: Motion No. Increased Water Volume November 10, 2015 34T34T Jerry Wittstock, Reeve Mike Haugen, CAO Approved: November 10, 2015 Review Date: November 10, 2018 November 24, 2020 20 2020.11.24 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 6.4.1 Page 1 of 2 Version: 2020-02 Subject: Appointment of Fire Chief and Deputy Fire Chief of Torrington Fire Meeting Date: Tuesday, November 24, 2020 Prepared By: Debra Grosfield, Protective Services Manager Presented By: Debra Grosfield, Protective Services Manager Link to Strat Plan: Providing Good Governance Recommended Motion: That Council appoints Jason Michielsen as Torrington Fire Chief and Derek Benedict as Torrington Deputy Fire Chief for a two-year term to December 31, 2022. Should either of these members leave the department, their position will be deemed vacant immediately. Background/ Proposal As per Fire Services Bylaw 1770, Kneehill County Council must appoint the Fire Chief and Deputy Fire Chief for our established District Fire Department (Torrington): Jason Michielsen has served in this capacity since August 2018. Derek Benedict has serviced in this capacity since September 2018. Discussion/ Options/ Benefits/ Disadvantages: As per Fire Services Bylaw 1770, the CAO recommends Jason Michielsen as Fire Chief and Derek Benedict as Deputy Fire Chief of Torrington Fire District. The Protective Services Manager and our Rural Fire Chief also support this recommendation. Financial Implications: The Torrington Fire Chief and Deputy Fire Chief receive an honorarium for their service under the budget code 23-000-00-21110. Council Options: 1. That Council appoints Jason Michielsen as Torrington Fire Chief and Derek Benedict as Torrington Deputy Fire Chief for a two-year term to December 31, 2022. Should either of these members leave the department, their position will be deemed vacant immediately. 2. That Council recommends administration to complete more research on other options. Recommended Engagement: ☐ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☒ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- With Torrington Fire ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: N/A 21 2020.11.24 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 6.4.1 Page 2 of 2 Version: 2020-01 Follow-up Actions: Notification to Jason Michielsen and Derek Benedict of decision by Council. Director Approval: Laurie Watt, Director Community Services CAO Approval: Mike Haugen, Chief Administrative Officer 22 2020.11.24 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 9.1 Page 1 of 2 Version: 2019-02 Subject: 2020 Christmas Closure Meeting Date: Tuesday, November 24, 2020 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council approve closing the Kneehill County Office at noon on Thursday, December 24th and that Council receive for information the 2020 Christmas Closure Report as presented. Background/ Proposal According to Kneehill County’s Human Resource Policy: The office and shop shall close between Christmas Day and New Year’s Day. EMPLOYEES will be required to use their personal day, vacation, or banked overtime for this period and will be responsible for informing their SUPERVISOR of their choice. (These days are marked in pink on calendar) And The following days shall be recognized as GENERAL HOLIDAYS for the purpose of this policy and all PERMANENT AND PROBATIONARY EMPLOYEES shall be entitled to the holidays specified namely: New Year’s Day, Victoria Day, Thanks Giving Day, Family Day, Canada Day, Remembrance Day, Good Friday, Heritage Day, Christmas Day, Easter Monday, Labour Day, Boxing Day. (These days are marked in blue on calendar) Discussion/ Options/ Benefits/ Disadvantages: Christmas Dates: Friday, December 25, 2020- Christmas Day Saturday, December 26, 2020- Boxing Day (Monday, December 28th in lieu) Friday, January 1, 2020- New Year’s Day In following the guidelines of the Human Resources Policy, Kneehill County will be closed Friday, December 25, 2020 through to Monday, January 4, 2021 at 8:30 a.m. In the past we have also closed the office at noon on December 24th. Cost Source of Funding: 2020 Operating Budget 23 2020.11.24 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 9.1 Page 2 of 2 Version: 2019-01 Council Options: 1. Council approve closing Kneehill County office and shop at noon on December 24th and receive for information the 2020 Christmas Closure report as presented. 2. Council not approve closing Kneehill County office and Shop at noon on December 24th and receive for information the 2020 Christmas Closure Report as presented. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: N/A Follow-up Actions: Advertise Christmas Closure on website, social media and office. CAO Approval: Mike Haugen, Chief Administrative Officer 24 2020.11.24 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 9.2 Page 1 of 1 Version: 2020-02 Subject: Policy 18-3, Social Media Policy Meeting Date: Tuesday, November 24, 2020 Prepared By: Christine Anderson, Communications Officer Presented By: Christine Anderson, Communications Officer Link to Strat Plan: Ensuring Communications & Engagement Recommended Motion: That Council approve Policy 18-3, Social Media Policy, as presented. Background/ Proposal As part of Council’s ongoing review of current policies and in particular policies that have not been reviewed for a period of time exceeding four years, Council Policy #18-3 is presented for Council’s review. Discussion/ Options/ Benefits/ Disadvantages: Social media has become a widely accepted and important tool for communicating and engaging with Kneehill County residents. Policy 18-3 provides guidance for Kneehill County’s Designated Officers when posting, sharing, engaging with residents and disseminating information through a variety of online platforms, and outlines responsibilities for Kneehill County Council and staff when utilizing personal social media accounts. Changes to the policy better reflect current procedures for Social Media Use. Changes are outlined in red. Financial Implications: Decision will have no financial implication to budget. Council Options: 1. Approve Policy 18-3 as presented. 2. Amend Policy 18-3 3. Direct Administration to provide other options. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: Social Media Policy 18-3 Follow-up Actions: Communications will update the website and social media platforms with updated policy and terms-of-use. CAO Approval: Mike Haugen, Chief Administrative Officer 25 2020.11.24 Adopted Council Meeting Package POLICY Section Policy No. Page Communications 18-3 1 of 4 Policy Title Date: Motion No. Social Media November 24, 2020 34T34T Purpose: Council recognizes the importance of public consultation with stakeholders, prominently our residents, through various communications tools, including social media. The purpose of this policy is to set out direction and requirements which must be followed. Policy Guidelines: Kneehill County supports the use of social media as a communication tool for information sharing, and to achieve strategic communication goals. Social media can complement traditional communications and marketing mediums. Social Media refers to freely accessible, interactive web-based technologies used to produce, post and interact through text, images, video and audio to inform, promote, and collaborate. Policy Procedure: 1. Establishing Kneehill County’s Social Media Presence • All social media accounts will be created and removed through the CAO Communications Officer or designate, as determined by the CAO. • The accounts will adhere to organizational standards of municipal government professionalism in branding as well as simple, accurate information. • Social media accounts will include an introductory statement confirming the purpose and scope of the site as well as posting guidelines for use, and a legal statement providing a legal disclaimer. • Account access information will be housed with Communications as well as the Records Management. The CAO and designates must be able to access account information at all times. 2. Participation & Maintaining Social Media Accounts The scope of this policy encompasses all departments within Kneehill County including all employees, contractors, councillors, and community members. The CAO will authorize certain employees to represent our organization on social media accounts, including Kneehill County’s Communications Officer and Public Information Officer. Communications Officer, or Designate Responsibilities: • Implementing, monitoring and evaluating this policy and its use. • Managing the organization’s social media presence to ensure quality and effective efforts in supporting our organizations strategies and goals. 26 2020.11.24 Adopted Council Meeting Package POLICY Section Policy No. Page Communications 18-3 2 of 4 Policy Title Date: Motion No. Social Media November 24, 2020 34T34T • Communications will work with departments to initiate social media as part of the projects communication plan (to complement the Public Consultation Policy). CAO, or Designate Responsibilities: • Will authorize certain employees to represent our organization on social media accounts, including the organization’s Public Information Officers. • Will post information via the County’s social media sites to ensure that messages are simple and engaging, and where appropriate, link users to the County’s website for more information. • Will ensure all content posted on County social media sites is consistent with the promotional or informative initiative and is approved for publication or dissemination by the Communications Officer or designate. Employee Responsibilities: • Only those authorized by the CAO or designate may represent our organization on social media sites, with a clear need and purpose outlined. • County employees must not do anything to harm the reputation of Kneehill County, whether or not they are authorized users of our social media sites. • Personal opinions will not be posted. • In their capacity as private citizens, Kneehill County employees have the same rights of free speech as other citizens, however, they may not represent Kneehill County on their own personal social media sites, and they are reminded that they are bound by the Human Resources Policy in regards to professionalism and protection of privacy, and must not disclose any County information or content that they are not specifically authorized to disclose. • Acting as a private citizen, a Kneehill County employee must use a private email address and make every reasonable effort to make it clear that their contribution to social media sites is as a private individual, not a representative of the County. Council Responsibilities: • Kneehill County Councillors should consider the following when discussing, sharing or commenting on municipal business on any social media accounts, including personal accounts: o The Reeve speaks on behalf of the organization as Public Information Officer, and any posts must comply with the guidelines outlined in this policy. o Unless otherwise authorized by Council motion, Councillors should not discuss municipal business within their posts to personal social media sites. Maintenance of Social Media Accounts: • Kneehill County’s social media sites will be used mainly to promote and disseminate information. 27 2020.11.24 Adopted Council Meeting Package POLICY Section Policy No. Page Communications 18-3 3 of 4 Policy Title Date: Motion No. Social Media November 24, 2020 34T34T • The County cannot commit to reply to every communication received via social media, however, the Communications Officer or designate will make every effort to respond to posted comments within 2 business days. initially comment when possible and appropriate during regular business office hours. • County social media accounts will not be monitored outside regular business office hours. • Comments and conversations on social media sites will not be deemed as official correspondence. They are deemed public inquiries, therefore will not be recorded or managed in a formal manner. • Wherever possible, the Communications Officer will leave all user-created content unmodified, including those of complaints or criticism. Where user-created content is hateful, derogatory, abusive, inflammatory, offensive, or jeopardizes the privacy of others, the comment may be deleted or altered to fix the abuse. o Any post deemed inappropriate by the CAO Communications Officer or designate will be printed, stored and then deleted or removed from the account (when possible). A response will be made identifying that the content was modified or deleted. o The CAO Communications Officer or designate may block the offending user from the County’s social media account(s) if possible. If a user is blocked, the reasons for the decision and any background information must be documented and stored with Records Management. 3. Information Dissemination The Kneehill County website will remain as the primary web presence, social media is a tool to enhance the website usage through promotion and information dissemination. • Content will be communicated in a simple, timely and accurate fashion, following key messaging guidelines where possible. • Social media accounts may publicize the followings: a. Council meeting notices and referrals to website for minutes b. Upcoming Kneehill County events c. Notifications such as road closures/openings and fire ban issuances d. Regional or sponsored events, if deemed appropriate to post by Communications e. Emergency notifications, in consultation with Emergency Management & Communications • Messages from individuals and outside organizations directed to the County’s social media accounts will be forwarded to Administration or Department Managers during regular business hours. • Responses to messages, when deemed appropriate, will refer to the guiding principles in this policy and will refer the individual to the website for further information, if possible. • Debating is not advisable or appropriate. 28 2020.11.24 Adopted Council Meeting Package POLICY Section Policy No. Page Communications 18-3 4 of 4 Policy Title Date: Motion No. Social Media November 24, 2020 34T34T 4. Guiding Principles for Social Media These guiding principles express the qualities for social media use in Kneehill County. Transparency: to present the County in an open, accountable manner. Customer Service: information, promotion, engagement to improve public service. Quality: information and knowledge offered in a timely, accurate and professional way. Respect: the same professional and ethical conduct is required in social media interactions as in the workplace. Legislative: to adhere to applicable regulations, policies and plans to ensure professional and ethical conduct, including the Freedom of Information and Protection of Privacy Act. Jerry Wittstock, Reeve Mike Haugen, CAO Approved: November 24, 2020 Review Date: Date four years from last approval date 29 2020.11.24 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 10.1 Page 1 of 2 Version: 2020-02 Subject: Junior Achievement Meeting Date: Tuesday, November 24, 2020 Prepared By: Carolyn Van der Kuil, Legislative Services Coordinator Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council receive the presentation from Junior Achievement for information, as presented. Background/ Proposal At the February 12, 2019 Council Meeting, Council made the following motion. Motion 59/19 Council moved to approve a sponsorship to the Alberta Junior Achievement program, in the amount of $3,000 per year for a period of 3 years with funds to come from account 97-000-00-27700. This 3- year period covers sponsorship for 2019, 2020 and 2021. Discussion/ Options/ Benefits/ Disadvantages: Melanie Willerth was scheduled as a delegate at today’s meeting at 10:00 a.m. The desired resolution she wanted from Council was to provide them with Information awareness and have them provide financial support of Junior Achievement Programs. Council has provided funding to this organization in the past. • Motion 41/16 2016-2018 $3,000 per year. • Motion 46/12 2012-2014 $2,500 per year. Financial Implications: If Council were to continue funding this initiative, funds could come from the 97- 27700 account starting in 2022, as funding is already covered by motion 59/19 for the 2021 budget year. Council Options: 1. Continue funding the Junior Achievement Initative, in the amount of $3,000 per year for 3 years starting in 2022. 2. Continue funding in amended amount and time limit. 3. Receive for information. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- 30 2020.11.24 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 10.1 Page 2 of 2 Version: 2020-01 Attachments: Delegation Request Form Follow-up Actions: Notify Junior Achievement with Council’s decision. CAO Approval: Mike Haugen, Chief Administrative Officer 31 2020.11.24 Adopted Council Meeting Package MINUTES REGULAR MEETING OF THE DIRECTORS OF COMMUNITY FUTURES WILD ROSE held at 331 3rd Ave, Strathmore 7:00 P.M. October 1, 2020 Name   Position   Present   Absent   Amber Link   Chair – Wheatland County   x Corey Fisher  Vice-Chair - Hussar   x Tari Cockx   Secretary Treasurer - Strathmore   x Lucy Ann Daubert   Director – Acme   x Irvin Morey   Director – Bassano   x  Karen Ursu   Director – Beiseker  x Bryan Peever   Director - Carbon   x  Wade Christie   Director – Kneehill County   x Joe Pedersen   Director – Standard   x Chris Armstrong   Director – Trochu   x  Vanessa Van der Meer   Director – Linden   x Frank Friesen   Director – Irricana   x Dalia Cheshire   Director - Rockyford (virtual) x Marilyn Sept   Director – Three Hills   x Staff          Chantale Hache  Executive Director  x   Pat Grabo   Business Analyst   x Wendy Gerbrandt   CED Project Lead   x Chris Steeves Business Analyst  x 1. Call to Order 01-10-2020 Amber Link  Called the meeting to order at 7:00pm. Carried. 2. Approval of Agenda Additions: 5g – CARES Contract Amendment – Agritourism Cluster Innovation Challenge (Wendy) 5h - Factor 5 Contract Amendment – Agritourism Cluster Innovation Challenge (Wendy) 7c - CFNA Symposium Update 8b - Remove Personnel 02-10-2020 Bryan Peever Motion to approve the agenda as amended. Carried. 3. Minutes: a) Regular Meeting Minutes September 3, 2020 (see attached) 03-10-2020 Vanessa Van der Meer Motion to accept the minutes of the September 3, 2020 meeting as presented. Carried. 4. Reports: a) Financial Variance Report – August 2020 (see attached) Chantale mentioned no variances to be concerned. Year To Date illustrates there is a variance in revenue. The RRRF revenue $18,300 approximately will be moved from RRRF to other funding and grants revenue. Overall net income shows the organization is in a good financial position. 32 2020.11.24 Adopted Council Meeting Package 04-10-2020 Corey Fisher Motion to approve the August 2020 Financial Variance Reports as presented. Carried. 5. Business: a) Thank you to Exiting Board of Directors Amber thanked Vanessa Van der Meer for her commitment to the CFWR Board. Vanessa expressed her thanks for the opportunity to serve on the board. b) GIC decision (Chantale) Chantale explained the current situation of the GIC’s and we need to revisit the $108,000 in Corporate Services Account. Chantale spoke to Chinook and it currently earns 0.4% in the daily interest savings and in a one-year GIC it would 0.8%; 2 year would earn 1.31% and 3 year at 1.55%. Chantale explained that she feels it might be best to leave it in the daily interest savings, the amount earned is minimal. If we lock into a GIC it will be locked for one year and unable to access it. The Board expressed an interest to leave the $108,000 in the daily interest savings account for six months and revisit again in April 2021. 05-10-2020 Frank Friesen Motion to leave the $108,000 in the daily interest savings account for six months and revisit again in April 2021. Carried. a) Corporate services transfer (Chantale) We will be transferring approximately $18,300 from RRRF funding. Currently in 2021 budget the board approved a corporate services transfer of $34,647 and asking for a motion to decrease to $17,323.50. This reduction will provide us the ability to access additional funds in 2021 if needed. 06-10-2020 Joe Pedersen Motion to reduce the interest transfer in the amount of $17,323.50. Carried. b) New procedure for Auditor presentation to Board (see attached) (Chantale) At the close of the AGM, Phyllis talked to Chantale that the auditor should present the “draft” financials at the meeting prior to the AGM and then present the approved financial statements at the AGM. This will reduce the potential of questions and extending the time of the AGM meeting. Chantale is requesting that moving forward we review and accept the financial statements at the June meeting prior to the AGM. 07-10-2020 Vanessa Van der Meer Motion to have the auditor present the financials and letters to the management prior to the AGM for approval. Carried. c) CED Committee Terms of Reference (see attached) (Wendy) Wendy discussed that in November 2019, it was discussed the development and implementation of a CED Committee of the Board. The committee was delayed in developing because of COVID-19 and it was decided to bring forward the concept at the October 2020 meeting. Chantale has circulated a DRAFT/Proposed Terms of Reference and an application form for the Board to review and consider. 08-10-2020 Wade Christie Motion to accept the CED Committee terms of reference and application as presented. Carried. 33 2020.11.24 Adopted Council Meeting Package d) Monthly Loan Report with Arrears (Chris) Currently there is only one loan in arrears and are working with the client to receive payment, we are hoping to receive payment, however we feel their payment will continue to be in arrears for the following month. 09-10-2020 Dalia Cheshire Motion to accept the monthly loan report with arrears as presented. Carried. e) CARES Contract Amendment – Agritourism Cluster Innovation Challenge (Wendy) Wendy explained a Contract Amendment with CARES (Government of AB) for the Agritourism Cluster Innovation Challenge is required as a result of additional funds being brought into the project as a result in scope adjustment. COVID-19 has impacted some of the deliverables and we felt it necessary to enhance the training programs and marketing to achieve the desired outcomes. As a result, we felt it was necessary to reallocate the expenditures with the initial CARES proposal and grant without impacting their overall financial contribution to the project of $89,268. We are waiting for the amended CARES contract with hopes to have it next week. Upon receipt, we would like to distribute to the Board via email for a motion to accept the amended agreement, resign and return to CARES. At this time, no motion is required, but rather to accept as information with details to follow. This e-mail motion will be ratified at the next meeting. The total value of this project is now valued at $315,343.00. 10-10-2020 Corey Fisher Motion to accept as information. Carried. f) Factor 5 Contract Amendment – Agritourism Cluster Innovation Challenge (Wendy) As previously discussed with the Agritourism Cluster Innovation Challenges made, it is necessary for us to amend the original contract with Factor 5 Group, as the project manager for this initiative to include the additional funds leveraged and change in deliverables. The total fees with GST paid to Factor 5 Group will be $298,175 as he will be overseeing the project and its related expenses. A motion will be required to enter into an amended contact with Factor 5 Group for the total amount of $298,175 including GST to execute the Agritourism Innovation Challenge Project. 11-10-2020 Frank Friesen Motion to enter into an amended contract with Factor 5 Group in the total amount of $298,175.00. Carried. 6. Updates: a) Small Business Week (Wendy) Small Business Week begins October 18 through to the 24th. It was decided after consultation with the Chambers of Commerce across the region that CFWR would lead an initiative for the Chambers and other organizations to support and promote. We have been working diligently to bring forth an offering of presentations, webinars, roundtables and resources such as articles/videos/tools to support entrepreneurs in resiliency and recovery. This year’s theme is “Business Exists Here”. Marketing will begin this week to promote the initiative and are pleased to have the support of Economic Developers within our communities, municipalities, industry support organizations throughout the region and provincially and federally. Please stay tuned to our Facebook Page, Website and Email as we launch and encourage businesses to attend and support one another. 34 2020.11.24 Adopted Council Meeting Package 12-10-2020 Dalia Cheshire Motion to accept as information. Carried. b) 2019/2020 Corrected Financial Statements (Chantale) Chantale distributed the balanced financial statements that were corrected from the AGM. There was one additional change due to human error. Dorward corrected the financial statements. These will also need to be presented at a Special Meeting in November 13-10-2020 Marilyn Sept Motion to accept as information. Carried. 7. Other Business: a) Board Training https://www.eventbrite.ca/o/government-of-alberta-community-development-unit-30418656442 Chantale provided an overview the Board Development training modules available through the Government of Alberta that are available to non-profits. The link is provided to share amongst your groups and communities. b) CFNA Symposium Update (Amber) Amber share how well the meeting went given it was the first time the meeting was hosted virtual. Jon Close discussed the loan fund and how to govern it, he shared the difference between development lenders versus traditional lenders. Development lenders need to increase our risk over traditional lenders. He reviewed the 5’Cs and adjudicating loans based on our SWOT Analysis. He went into great length on character lending, capacity, capital, credit and collateral. Amber appreciated the in-depth analysis and explanation on the role of CF’s as developmental lenders. Joe explained the Health Bridges mental health sessions he attended and how the presenter drew from his personal experiences to dealing with people experiencing mental health issues. Joe attending the bankruptcy session on the procedures. c) SWOT Analysis – Chantale Chantale explained that she sat down with staff to review the SWOT Analysis and has compiled the data to present to the board for their SWOT Analysis Process. The items in red are dealt with or no longer relevant. Chantale asked if this is how the Board would like to proceed. Amber expressed that the Board should review and interested to hear what the Staff provided. Chantale will distribute the document to the Board for discussion in November. Vanessa also indicated to send to the CAO’s so the new board appointee’s receives the SWOT Analysis. 8. In Camera: 14-10-2020 Amber Link Motion to move in-camera at 7:59pm. Carried. a) Executive Director 6-month Performance Review 15-10-2020 xxxx Motion to move out of camera at 8:25pm. Carried. 9. Date of Next Meeting: November 5, 2020 at 7:00 pm at Community Futures Wild Rose Office after a Special Meeting of Shareholders to elect Directors, Executive and Committee members. 10. Adjournment 17-10-2020  Amber Link Move to adjourn the meeting at 8:26pm. Carried. 35 2020.11.24 Adopted Council Meeting Package __________________________________________ ____________________________________________ Amber Link, Chairperson Corey Fisher, Vice-Chairperson 36 2020.11.24 Adopted Council Meeting Package 1 DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION REGULAR MEETING OCTOBER 15, 2020, 1:30 pm COUNCIL CHAMBERS, TOWN HALL AND VIA TEAMS VIDEOCONFERENCE PRESENT IN PERSON: B. ARMSTRONG, CHAIR WHEATLAND COUNTY S. WANNSTROM, VICE CHAIR STARLAND COUNTY D. DROHOMERSKI, SEC./TREASURER TOWN OF DRUMHELLER T. FRANK, MEMBER AT LARGE VILLAGE OF HUSSAR D. PENNER, MEMBER AT LARGE KNEEHILL COUNTY D. SISLEY VILLAGE OF DELIA B. DUFFALA VILLAGE OF STANDARD T. NYGAARD EXEC. DIRECTOR OPERATIONS L.VANT RECORDING SECRETARY PRESENT VIA VIDEOCONFERENCE: F. MAKOWECKI TOWN OF DRUMHELLER D. MOON VILLAGE OF LINDEN B. GOODFELLOW VILLAGE OF ROCKYFORD B. MUNRO TOWN OF TROCHU ABSENT: J. BATES VILLAGE OF ACME H. HELTON VILLAGE OF MORRIN S. HAYES VILLAGE OF MUNSON B. PEEVER VILLAGE OF CARBON W. WISE VILLAGE OF BEISEKER ____________________________________________________________________________________________________ 1.0 CALL TO ORDER B. Armstrong called the Regular Meeting to order at 1:49 pm. 2.0 AGENDA APPROVAL MOTION: S. Wannstrom moved to accept the agenda as presented. Carried. 3.0 MINUTES 3.1 REGULAR MEETING OF AUGUST 20, 2020 MOTION: S. Wannstrom moved to approve the minutes of the August 20, 2020 Regular Meeting as presented. Carried. 4.0 DISCUSSION ARISING FROM THE MINUTES T. Nygaard advised that the Transtor repair and replacement program is on budget and on schedule. 5.0 UNFINISHED BUSINESS 5.1 ABUSIVE CUSTOMER/PATRONS POLICY T. Nygaard provided an overview of the revised Abusive Customer/Patrons Policy #10-15-2020 1C. In response to a question from a member, T. Nygaard advised that the policy is to be reviewed 37 2020.11.24 Adopted Council Meeting Package 2 annually by the Joint Health and Safety Committee to comply with provincial Occupational Health and Safety regulations. MOTION: D. Drohomerski moved to accept the Abusive Customer/Patrons Policy #10-15-2020 1C as presented by the Executive Director of Operations as information. Carried. 5.2 SLOPE STABILITY UPDATE T. Nygaard advised that the slope stability exploratory drilling was completed on September 24, 2020. One exploratory hole and one replacement groundwater piezometer were drilled: no bentonite was found at the first location; however, a 30 cm seam of bentonite was identified at the second drilling location. Due to the presence of bedrock in the drilling locations it took four (4) days and an additional $7,000.00 in cost to complete the project. T. Nygaard advised that the results of the drilling will be received on October 19, 2020, and a meeting with Alberta Transportation and Alberta Environment and Parks will be scheduled to determine the next steps. In response to a question from a member, T. Nygaard advised that, if the test results indicate instability of the slope, monitoring utilizing inclinometers and wire piezometers would need to be introduced to monitor any movement in the Landfill. Over the life of the Landfill there has been no movement identified in the new or old sloped areas. Provided as information. 6.0 NEW BUSINESS 6.1 FINANCIAL STATEMENT January – August 2020 T. Nygaard presented the Financial Statement for January to August 2020 explaining that for this period revenue and expenses should be at 67% of the budget. T. Nygaard highlighted the following: Landfill revenues are at 107.9% which includes $331,501 in Transtor Capital Loan payments from member municipalities. Recycling Revenues are at 70.3% with an overall total revenue of 99.0%. Total Landfill expenses including transportation, scale house, administration and Landfill are at 73.75%, Recycling expenses are at 61.5%. The current surplus to the end of August is: Landfill $ 78,205.03, Recycling $ 37,428.38, Transtor Loan Payment $ 311,501.05 for a total $ 427,134.46 Discussion took place on potential methods of increasing Recycling and Landfill revenues. Discussion also took place on how to present the Transtor replacement loans more transparently on the financial statements. T. Nygaard advised that this is currently being discussed with the Associations auditors and the Town of Drumheller’s accountant. MOTION: D. Drohomerski moved to accept the Financial Statement for January to August 2020 as amended by removing the Transtor Replacement Loan from the expenses and revenue. Carried. 6.2 IT SERVICES PROPOSAL – REALITY BYTES T. Nygaard advised that prior to the advent of Covid-19 the Landfill only offered cash or debit transactions. After the Covid-19 pandemic, there was a demand for credit card transactions to accommodate customers. While investigating how best to implement credit card transactions it was identified that the Landfill was not in compliance with Payment Card 38 2020.11.24 Adopted Council Meeting Package 3 Industry standards. Further, the current Landfill computer systems lack appropriate security capability: they are vulnerable to hackers and credit card fraud and are more suited to a home-based business than a commercial business. T. Nygaard requested that the Town of Drumheller’s current IT Managed Services provider, Reality Bytes Inc., prepare a proposal to resolve these issues. T. Nygaard presented Reality Bytes Inc. proposal; and explained that this would be included in the 2021 budget. Provided as information. 6.3 USED OIL RECYCLING PROGRAM UPDATE T. Nygaard advised that until recently, DDSWMA was receiving payment for used oil from Recycle West, and payment for used plastic oil containers and drums of oil filters from Scott Sinclair and Sons. Due to the significant downturn in the oil and gas sector, Scott Sinclair and Sons is only able to pay for the used oil filters while Recycle West has advised that they are no longer able to pay for the used oil and will be implementing a $ 125.00 per pick up fee. Due to the volatility of the market there is no way to predict when and if Recycle West will rescind their current pick up fees. T. Nygaard further advised that the Landfill is becoming a preferred disposal location for used oil as many locations no longer offer the program. She recommends continuing with the used oil recycling program to deter illegal dumping of this material. Provided as information. MOTION B. Duffala moved to accept Items 6.2 and 6.3 as information. Carried. 7.0 INFORMATIONAL ITEMS 7.1 LANDFILL MONIES & TONNAGE REPORT- AUGUST AND SEPTEMBER 2020 T. Nygaard presented the Landfill Monies and Tonnage Report for August and September 2020. 7.2 RECYCLING VOLUMES – AUGUST AND SEPTEMBER 2020 T. Nygaard presented the Recycling Volumes for August and September 2020. 7.3 CARDBOARD & NEWSPRINT VOLUMES FROM REGION 2020 T. Nygaard presented the Cardboard and Newsprint Volumes from Region 2020. 7.4 COMMODITIES PRICING FOR OCTOBER 2020 T. Nygaard presented the Commodities Pricing for October 2020. 7.5 RECYCLING COUNCIL OF ALBERTA – SINGLE USE PLASTICS T. Nygaard provide the members with communication from the Recycling Council of Alberta (RCA) regarding single use plastics. The RCA advised that the federal government has announced initiatives to eliminate single use plastics by the end of 2021 including checkout bags, stir sticks, six- pack rings, cutlery, straws, and food ware made from hard to recycle plastics. RCA also indicated that both federal and provincial strategies include the implementation of “55% reusable and recyclable plastics by 2030 and the use of extended producer responsibility (EPR) to better manage materials”. Provided as information. 39 2020.11.24 Adopted Council Meeting Package 4 7.6 RECYCLING PROGRAM UPDATE T. Nygaard advised that due to Covid-19 restrictions, the recycling depot adjacent to the 7-11 convenience store was temporarily shut down. The depot location is now fully operational. It has been slightly enlarged and surrounded with fencing on three sides with screened fencing on the north side to enhance security, deter vandalism and lessen unsightliness. T. Nygaard advised that the security camera system at that location will be updated; the intent is to achieve license plate recognition of any vehicle owners vandalizing the site or illegal dumping. She further advised that Community Futures Big Country has donated; free of charge; the use of their computer system to operate the on- site cameras. The Manager of Operations and Community Development for Community Futures Big Country has requested some form of recognition for their ongoing support. T. Nygaard advised that the DDSWMA will publicly acknowledge Community Futures Big Country for their contribution through advertising and she will send them a letter of appreciation with a nominal donation as well. Discussion took place on preparing agricultural plastic bags for processing and Alberta’s elimination of single use plastics in 2021. Provided as information. MOTION: D. Penner moved to accept the Executive Director of Operations’ Informational Items Report as presented. Carried. 8.0 DATE FOR NEXT MEETINGS – Budget Meeting: December 4, 2020 @ 1:00 pm Town Hall #224 Centre Street, Drumheller Regular Meeting: December 17, 2020 @ 1:30 pm Town Hall #224 Centre Street, Drumheller 9.0 ADJOURNMENT MOTION D. Sisley moved to adjourn the meeting at 3:10 pm. Carried. ______________________________ _______________________________ Chairperson Executive Director of Operations 40 2020.11.24 Adopted Council Meeting Package Committee of the Whole Minutes 1600- 2ND Street NE Three Hills, AB T0M 2A0 October 20, 2020 8:30 a.m. COUNCIL PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ADMINISTRATION PRESENT: Chief Administrative Officer Mike Haugen Director of Community Services Laurie Watt Director of Transportation Brad Buchert Manager of Planning & Development Barb Hazelton Communications Officer Christine Anderson Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock called the meeting to order at 8:32 a.m. 1.0 AGENDA CW026 Councillor Christie moved approval of the agenda as amended. CARRIED UNANIMOUSLY 2.0 APPROVAL OF THE SEPTEMBER 15, 2020 COW MEETING MINUTES CW027 Councillor King moved approval of the September 15, 2020 Committee of the Whole minutes as presented. CARRIED UNANIMOUSLY 3.0 Galagher Gravel and Stockpiles Brad Buchert, Director of Transportation, provided Council an update on the Galagher Gravel Stockpile and different ways to utilize this gravel. CW028 Deputy Reeve McGhee moved that the Committee of the Whole receive for information the Delia gravel and stockpiles report. CARRIED UNANIMOUSLY 41 2020.11.24 Adopted Council Meeting Package October 20, 2020 Committee of the Whole Meeting P a g e | 2 4.0 Municipal Development Plan Barb Hazelton, Planning and Development Manager, presented to Council the Municipal Development Plan. Now that the new Land Use Bylaw 1808 was adopted and the changes made to this document, there are some inconsistencies with the Municipal Development Plan. CW029 Councillor King moved that the Committee of the Whole recommends to Council that Council consider basic amendments to the Municipal Development Plan to ensure consistency with the Land Use Bylaw. CARRIED UNANIMOUSLY The Chair called for a recess at 10:05 a.m. and called the meeting back to order at 10:27 a.m. with all previously mentioned members present. 5.0 2020 Community Grants Round Two Carolyn Van der Kuil, Legislative Services Coordinator, presented to Council Round Two of the Community Grant applications. CW030 Councillor King moved that the Committee of the Whole recommends to Council to approve the following Community Grant Applications. Three Hills Figure Skating Club $1,169.99 To purchase equipment Huxley Community Association $865.20 New Taps and Toilets for Huxley Community Hall CARRIED 7.0 Ribbon Cutting Churchill Water Service Area Project Administration will pick a day and date to have a ribbon cutting photo opportunity for the Churchill Water Service Area Project and all Council members can attend if available. CW031 Deputy Reeve McGhee moved that the Committee of the Whole receive for information the Churchill Water Service Area Project report. CARRIED UNANIMOUSLY 8.0 Kneehill Regional Partnership Meeting Update Deputy Reeve McGhee provided Council an update on the Kneehill Regional Partnership meeting that took place on Thursday, October 15, 2020. CW032 Councillor King moved that the Committee of the Whole receive for information the Kneehill Regional Partnership Meeting Update. CARRIED UNANIMOUSLY 6.0 CLOSED SESSION CW033 Councillor Christie moved that Council convene in closed session to discuss Land pursuant to Section 25 of the Freedom of Information and Protection of Privacy Act, at 11:08 a.m. CARRIED 42 2020.11.24 Adopted Council Meeting Package October 20, 2020 Committee of the Whole Meeting P a g e | 3 The following people were in attendance of the closed session to provide a report and advise Council: Mike Haugen, CAO Laurie Watt, Director of Community Services Carolyn Van der Kuil, Recording Secretary CW034 Councillor King moved that Council return to open meeting at 11:54 a.m. CARRIED 11:54 a.m.- Meeting recessed to allow return of public. 11:54 a.m. - Meeting resumed. ADJOURNMENT The meeting adjourned at 11:54 a.m. 43 2020.11.24 Adopted Council Meeting Package REQUEST FOR DECISION AGENDA ITEM # 12.0 Page 1 of 1 Version: 2020-01 Subject: Council Follow-up Action List Meeting Date: Tuesday, November 24, 2020 Presented By: Mike Haugen, CAO Link to Strat Plan: Level of Service Recommended Motion: That Council receive for information the Council Follow-up Action List as presented. Background/ Proposal To request Council’s acceptance of the Council Follow-Up Action List. Discussion/ Options/ Benefits/ Disadvantages: Please find attached the Council Follow-Up Action List. The Council Follow-up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting. Financial Implications: N/A Council Options: 1. Receive the report regarding the Council Follow-up Action List for information. 2. Council provide further direction or required changes/amendments. Recommended Engagement: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- Attachments: November 24, 2020 Council Follow-Up Action List Follow-up Actions: Update Action List and provide updated Council Follow-Up Action List at the next Council meeting. CAO Approval: Mike Haugen, Chief Administrative Officer 44 2020.11.24 Adopted Council Meeting Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 14-Jan-20 27/20 Deputy Reeve McGhee moved that Council authorize the funds realized from the sale of surplus equipment located on the property located at SE 15-28-22 W4M be transferred to the Building Reserve.Laurie Watt will be disposed of by first quarter 2021 11-Feb-20 49/2020 Deputy Reeve McGhee moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for Uncollectable Education Property Taxes on Oil and Gas Properties.Marika Von Mirbach In Progress; the application intake for this grant is not until January 2021. Complete at same time as motion 308/2020 & 355/2020 21-Jul-20 308/2020 Councillor King moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on these Oil & Gas Properties.Marika Von Mirbach In Progress; the application intake for this grant is not until January 2021. Complete at same time as motion 49/2020. 21-Jul-20 311/2020 Councillor Penner moved that administration submit an application under the Provincial Education Requisition Credit (PERC)for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on these Oil & Gas Properties.Marika Von Mirbach In Progress; the application intake for this grant is not until January 2021. 08-Sep-20 355/2020 Councillor Penner moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on these Oil & Gas Properties.Marika Von Mirbach In Progress; the application intake for this grant is not until January 2021. Complete at same time as motion 49/2020 & 308/2020 27-Oct-20 467/2020 Councillor Hugo moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on these Oil and Gas properties.Marika Von Mirbach In Progress; the application intake for this grant is not until January 2021. 24-Mar-20 169/2020 Deputy Reeve McGhee moved that Council direct administration to bring back the Procedural Bylaw for revision immediately following the conclusion of the COVID-19 event.Carolyn Van der Kuil On hold until COVID-19 is over 14-Apr-20 190/2020 Councillor Christie moved to direct administration to pursue the road closure and consolidation of a portion of Range Road 26-0, which is an undeveloped road allowance adjacent to the Keiver’s Lake Campground.Barb Hazelton 1st Reading Coming to Council November 24, 2020. 23-Jun-20 280/2020 Councillor King moved that Council directs Administration to actively pursue further details on a partnership opportunity with the Province for Bleriot Ferry Campground and Tolman West Campground.Bowen Clausen Waiting for Province to release details likely Fall 2020 21-Jul-20 302/2020 Councillor Christie moved that Council move first reading of Bylaw 1823 to pursue the road closure and consolidation of a portion of Township Road 28-4, which is an undeveloped road allowance adjacent to the south end of Horseshoe Canyon (more specifically the SW-27-28-21-W4), and road plan 834 LK into descriptive plan 091 0342, Block 1, Lot 2.Barb Hazelton Waiting for Minister Approval; In Progress 21-Jul-20 319/2020 Councillor Keiver moved that Council direct Administration to work with local groups for the purpose of utilizing the area behind the County Office for community benefit.Mike Haugen Bring to the December 8th Council Meeting Council Action Items 45 2020.11.24 Adopted Council Meeting Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 08-Sep-20 353/2020 Councillor King moved to suspend the pay parking and the day use washroom facility projects at Horseshoe Canyon, and directs administration to work with the focus group to identify gaps that private industry may not be able to fill.Bowen Clausen In Progress 13-Oct-20 392/2020 Councillor Penner moved that Council direct Administration to include these fees in the next update of the Master Rates Bylaw.Carolyn Van der Kuil Master Rates Bylaw coming to Council in January 2021 13-Oct-20 394/2020 Councillor Penner moved that Council schedule the Public Hearing, as per Section 230 & 692 of the Municipal Government Act, to be held on November 10, 2020 at 10:00 a.m. Completed Barb Hazelton On the agenda for November 10, 2020 13-Oct-20 395/2020 Councillor Penner moved that Council direct Administration to engage with the residents within the defined area east of Three Hills to gauge the interest in a municipal water supply system.John McKiernan Correspondence to the ratepayers within the specified area will be drafted and sent with a targeted date of the first quarter in 2021 13-Oct-20 419/2020 Councillor King moved to direct administration to obtain a business plan along with additional support information for the Trochu Seniors Supportive Living Facility Project.Completed Mike Haugen 27-Oct-20 475/2020 Deputy Reeve McGhee moved that Council authorize the Reeve and Chief Administrative Officer to sign the October 15th, 2020 Kneehill Regional Partnership Protocol once a final editing has been completed.Mike Haugen 27-Oct-20 479/2020 Deputy Reeve McGhee moved that Council direct Administration to take the necessary steps to transfer Lot: 1ER Block 2 Plan: 8210253 to the Province. Mike Haugen AB Transportation has been notified. Waiting reply! 10-Nov-20 490/2020 Councillor King moved that Council accept the update on the Torrington Gravel project for information, as presented.COMPLETED 10-Nov-20 491/2020 Councillor Christie moved that Council confirms Policy 1-32, ASB Administrative – Pesticide Container Collection, as recommended by the Agricultural Service Board.COMPLETED 10-Nov-20 492/2020 Deputy Reeve McGhee moved that Council approves Policy 1- 32 -1, ASB Administrative – Haying County Road Allowances, as recommended by the Agricultural Service Board.COMPLETED 10-Nov-20 493/2020 Councillor King moved that Council approves Policy 1-32-2, ASB Administrative – Public Land Mowing, as recommended by the Agricultural Service Board and amended.COMPLETED 10-Nov-20 494/2020 Councillor Christie moved that Council approves Policy 1-32-3, ASB Administrative - Stampede Farm Family Award, as recommended by the Agricultural Service Board.COMPLETED 10-Nov-20 495/2020 Councillor Christie moved that Council donate $1,530.00 under the Recreation, Community, Arts and Cultural Events Grant to Kneehill Adult Learning to assist with the costs associated with hosting a Suicide Prevention Safe Talk Workshop.COMPLETED 10-Nov-20 496/2020 Councillor King moved that Council accepts the Selling Alberta to the World, Investment Growth Strategy for information and request further information on the state of Kneehill County’s “Investment Readiness,” to start proactively working on aligning their strategies with the Alberta Government’s.COMPLETED 46 2020.11.24 Adopted Council Meeting Package Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 10-Nov-20 499/2020 Councillor Christie moved that Council appoint Carolyn Van der Kuil as the Returning Officer for the 2021 Municipal Election.COMPLETED 10-Nov-20 500/2020 Councillor King moved that Council appoint Mary Lou Willis as the Substitute Returning Officer for the 2021 Municipal Election.COMPLETED 10-Nov-20 501/2020 Deputy Reeve McGhee moved that Council receive for information the Election 2021 Report as presented.COMPLETED 10-Nov-20 502/2020 Deputy Reeve McGhee moved that Council direct administration to bring back further information regarding fire risk management solutions and fire bans to a future Council meeting.Deb Grosfield RFD coming to Council December 8th. 10-Nov-20 503/2020 Councillor Keiver moved that Council receive for information the Drumheller RCMP Report.COMPLETED 10-Nov-20 504/505 2020 Council moved second and third reading to Bylaw 1827 for the purpose of amending Land Use Bylaw 1808 by redesignating a portion of SW 27-30-25 W4 Plan 121 0619 Block 1 Lot 2 from the Agriculture District to the Agriculture Business District.COMPLETED 47 2020.11.24 Adopted Council Meeting Package AMENDMENT SUMMARY Council Meeting Date: November 24, 2020 Purpose: The purpose of the Amendment Summary is to explain the differences from the original package that was presented at the Council meeting compared to the amended version. Agenda: Additions under Council and Committee Reports 11.4- Kneehill Housing Corporation 11.5- Horseshoe Canyon Focus Group Update 11.6- AQUA 7 Package: No documents were added to the Agenda. 48 2020.11.24 Adopted Council Meeting Package