HomeMy WebLinkAboutBylaw 1824 - Electronic Transmission of documents3(nechill
COUNTY
BYLAW NO 1824
ELECTRONIC TRANSMISSION OF DOCUMENTS
A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO ESTABLISH A PROCESS TO
SEND ASSESSMENT, TAXATION AND ASSESSMENT REVIEW BOARD NOTICES AND OTHER
DOCUMENTS BY ELECTRONIC MEANS.
WHEREAS, Section 608.1 of the Municipal Government Act, RSA 2000, Chapter M-26, states
that Council may by bylaw establish a process for sending assessment notices, tax notices and
other documents and information under Part 9, 10 or 11 of the Act or the regulation under Part
9, 10 or 11 by electronic means;
WHEREAS before making a bylaw under section 608.1, Council must:
a) Be satisfied that the proposed bylaw includes appropriate measures to ensure the
security and confidentiality of the documents and information being sent; and
b) Give notice of the proposed bylaw in a manner council considers is likely to bring the
proposed bylaw to the attention of substantially all persons that would be affected by it;
WHEREAS a bylaw under section 608.1 must provide a method by which persons may opt to
receive the notice, document or information by electronic means;
NOW THEREFORE, the Council of Kneehill County, duly assembled, enacts as follows:
PART ONE INTRODUCTION
1. TITLE
This Bylaw shall be known as the "Electronic Transmission of Documents"
2. DEFINITIONS
(1) "Act" means the Municipal Government Act, RSA 2000, c. M-26;
(2) "Assessed person" means an assessed person as defined in section
284,1(a) of the Act or a person acting on behalf of an assessed person;
(3) "Council" means the Kneehill County Council members;
(4) "County" means the municipal corporation of Kneehill County;
(5) "Customer" means any person receiving a service from the County;
(6) "Electronic means" means electronic mail or e-mail.
Bylaw No. 1824, Electronic Transmission of Documents
PART TWO SCOPE
Page 2 of 4
The County may send the following by electronic means to an assessed person:
(1) Assessment Notices pursuant to Section 310 of the Act;
(2) Supplementary Assessments pursuant to Section 316 of the Act;
(3) Tax Notices pursuant to Section 333 & 335 of the Act;
(4) Combined Assessment & Tax Notice as described in Section 308(4) of the
Act;
(5) Tax Arrears Notices;
(6) All documentation relating to the Regional Assessment Review Board
process;
(7) Any and all documentation relating to the Recovery of Taxes Related to
Land as described in Division 8 of the Act;
(8) Any and all documentation relating to the Recovery of Taxes not Related
to Land as described in Division 9 of the Act;
(9) Any and all documentation relating to the Recovery of Taxes Related to
Designated Manufactured Homes in Division 8.1 of the Act;
(10) Any and all letters and documentation pertaining to Pre -authorized Debit
plans.
4. The County may send the following by electronic means to a customer:
(1) Utility Billing;
(2) Accounts Receivable Invoice and Statements;
(3) Cash Receipt showing payment made;
(4) Utility Arrears Notices;
(5) Accounts Receivable Arrears Notices;
(6) Any and all letters pertaining to Utility Billings and Accounts Receivable
invoicing and Pre -authorized Debit plans.
law No. 1824, Electronic Transmission of Documents Page 3 of 4
PART THREE CONSENT
S. Any notice as set out in section 3 may be sent by electronic means if the assessed
person:
(1) Has provided a personal email address for the notices to be sent to;
(2) Has opted to receive notices by electronic means by completing the
prescribed form;
(3) The prescribed from has been signed by the assessed person.
6. A person who has opted to receive notices by electronic means may revoke
consent at any time by contacting administration and providing documentation of
such revocation. This documentation may include:
(1) A signed and dated Revocation Request form;
(2) Letter signed by the assessed person, whether received by electronic
means or otherwise, detailing the request to revoke consent;
(3) Electronic mail (e-mail) received by administration from the personal
email on the consent form detailing revocation of consent.
PART FOUR PRESUMPTION OF RECEIPT
7. As indicated in Section 608.2 of the Act, a person who opts to receive notices by
electronic means is presumed to have received the documentation as indicated in
section 3, 7 days after it was sent.
PART FIVE TRANSITION
8. SEVERABILITY
If a portion of this bylaw is found by a court of competent jurisdiction to be
invalid, the invalid portion will be voided, and the rest of the bylaw remains valid
and effective.
9. EFFECTIVE DATE
This bylaw comes into effect upon third reading of this bylaw.
w No. 1824, Electronic Transmission of Documents Page 4 of 4
READ a first time on this 18th day of August, 2020.
READ a second time on this 13th day of October, 2020.
READ a third time and final time of this 13' day of October, 2020.
Date Bylaw Signed
a. 4A404
Reeve
Jerry Wittstock
Chief dministrative Officer
Mike Haugen