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Home My WebLink About2020.09.08 Council Meeting Minutes.Wneehi ll COUNTY 1600-2nd Street NE Three Hills, AB TOM 2AO CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of August 18, 2020 3.0 Delegations No Delegations Scheduled 4.0 Public Hearings 4.1 Bylaw 1808, Land Use Bylaw @ 10:00 a.m- 5.0 Transportation 5.1 Municipal Stimulus Program Funding 5.2 Policy #13-1, Commercial & Industry Dust Suppression 5.3 Policy #13-37, Road Crossings 6.0 Community Services 6.1 Planning 6.1.1 Redesignation: SW 30-29-25 W4 from Agricultural District to Agricultural Business District 6.2 Water[Wastewater/Environment No Report 6.3 Agricultural:SeTvice Board & Parks 6.3,1 Policy#1'-1 ASB Structure 6.3.2 Policy #1-27 Land Care & Extension 6.3.3 Horseshoe Canyon Day Use Facility and Pay Parking Options 6.4 Protective Services No Report 7.0 Corporate Services 7.1 Tax Cancellation- Manitok Energy Inc. 7.2 2021 Budget Guidelines 8.0 Business Arising from Previous Minutes 8.1 9.0 New Business 9.1 Seniors Outreach Annual General Meeting 9.2 Policy #11-4, Meetings in County Office 9.3 Policy #15-6, Promotional Items 9.4 Linden Fire Agreement 9.5 Carbon Fire Agreement 10.0 Disposition of Delegation & Public Hearing Business 10.1 Land Use Bylaw #1808 11.0 Council and Committee Reports 11.1 Drumheller & District Solid Waste Association 11.2 Martin Shields Meeting 11.3 Minister of Municipal Affairs Tracy Allard Meeting 12.0 Council Follow-up Action List 13.0 Closed Session 13.1 Personnel Matter- FOIP Section 17 13.2 Disclosure Harmful to Business Interests of a Third Party- FOIP Section 25 14.0 Motions from Closed Session Adjournment MINUTES OF THE SEPTEMBER 8, 2020 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRF.ViENT! Division No. 1 Division No. 2 Division No. 3 Division No. 4 Division No. 5 Division No. 6 Division No. 7 ALSO PRESENT: Chief Administrative Officer Director Community Services Director Corporate Services Director of Transportation Faye McGhee, Deputy Reeve Debbie Penner, Councillor Jerry Wittstock, Reeve Glen Keiver, Councillor Jim Hugo, Councillor Wade Christie, Councillor Kenneth King, Councillor Mike Haugen Laurie Watt Bill McKennan Brad Buchert Manager of ASB and Parks Bowen Clausen Manager of Planning and Development Barb Hazelton Economic Development Officer Jacqueline Buchanan Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:31 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under Council and Committee Reports 11.1 Drumheller and District Solid Waste Association 11.2 Martin Shields Meeting 11.3 Minister of Municipal Affairs Tracy Allard Meeting ADOPTION OF 1.2 Adoption of Ay_enda AGENDA 344/2020 Councillor Christie moved approval of the agenda as amended. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Reizular Council Meeting Minutes of August 18, 2020 345/2020 Councillor King moved approval of the August 18, 2020 Council Meeting minutes as presented. CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF SEPTEMBER 8, 2020 TRANSPORTATION 5.0 Transportation 5.1 Municipal Stimulus Program Fundin 346/2020 Deputy Reeve McGhee moved that Council authorizes a budget amendment in the amount of $1,300,000 to replace BF8856 (Hesketh Bridge); to be funded through provincial Municipal Stimulus Program (MSP) grant of $594,464, and the County's share of $705,536 being funded from the Bridge Reserve. CARRIED UNANIMOUSLY 5.2 Policy #13-1, Commercial & Industry Dust Suppression 347/2020 Councillor Christie moved that Council approve Policy #13-1, Commercial & Industry Dust Suppression, as presented. CARRIED UNANIMOUSLY 5.3 Policy #13-37, Road Crossings 348/2020 Councillor King moved that Council approve Policy #13-37, Road Crossings, as presented. CARRIED UNANIMOUSLY COMMUNITY 6.0 Community Services SERVICES PLANNING 6.1 P]a nnin g 6.1.1 Redesimnation: SW 30-29-25 W4 from Agricultural District to Ap-ricultural Business District 349/2020 Councillor King moved that Council move first reading of proposed Bylaw 1825 for the purpose of amending Land Use Bylaw 1773 by redesignating a portion of the SW-30-29-25-W4 from the Agriculture District to the Agriculture Business District. CARRIED UNANIMOUSLY 350/2020 Councillor Penner moved to schedule the Public Hearing, as per Section 606 of the Municipal Government Act, to be held on October 13, 2020 at 10:00 a.m. CARRIED UNANIMOUSLY ASB & PARKS 6.3 Agricultural Service Board & Parks 6.3.1 Polio #1-1 ASB Structure 351/2020 Councillor Christie moved that Council approves Policy #I-1 ASB Structure as recommended by the Agricultural Service Board. CARRIED UNANIMOUSLY 2�0 Initials COUNCIL MINUTES OF SEPTEMBER 8, 2020 6.3.2 Policv #1-27, Land Care & Extension 352/2020 Councillor Penner moved that Council rescind Policy #1-27 Land Care & Extension as recommended by the Agricultural Service Board. CARRIED UNANIMOUSLY 6.3.3 Horseshoe Canvon Dav Use Facility and Pav Parkiniz Ontions 353/2020 Councillor King moved to suspend the pay parking and the day use washroom facility projects at Horseshoe Canyon, and directs administration to work with the focus group to identify gaps that private industry may not be able to fill. CARRIED UNANIMOUSLY CORPORATE SERV 7.0 Corporate Services 7.1 Tax Cancellation- Manitok Enemy Inc. 354/2020 Councillor Keiver moved that the 2017 to 2020 property taxes in arrears in the amount of $272,059.16 on tax rolls 28201220410, 28210241500,28210241510,28210310800,28211841500, 28212010200,28212231400,28221610700,28222431100, 28222431120,28200631410,28200740900,28222431400, 28222541000,28241620600,29210910700,28211231100, 28211231101,28213431200,28213431201,28221341000, 29210920600 be cancelled. CARRIED UNANIMOUSLY 355/2020 Councillor Penner moved that administration submit an application under the Provincial Education Requisition Credit (PERC) for the uncollectable Education Requisition and the uncollectable Designated Industrial Property Requisition on these Oil & Gas Properties. CARRIED UNANIMOUSLY 356/2020 Councillor Keiver moved that administration is also directed to void any 2020 penalties currently attached to these rolls. CARRIED UNANIMOUSLY The Chair called for a recess at 9:38 a.m. and called the meeting back to order at 10:00 a.m. with all previously mentioned Council members present. 3 Initials COUNCIL MINUTES OF SEPTEMBER 8, 2020 PUBLIC HEARINGS 4.0 Public Hearinils 4.1 Bylaw #1808 Land Use Bylaw 10:00 a.m. 357/2020 Councillor King moved that the Public Hearing for Bylaw # 1808 be opened at 10:00 a.m. Person(s) who presented Person(s) who spoke in favour: Person(s) who spoke in opposition: CARRIED UNANIMOUSLY Barb Hazelton, Manager of Planning and Development None Peter & Jennifer Braconnier Madi Mueller Laura Lee, Ken and Max Cunningham Gary & Fay Rempel Shirley Adam Irene Gustafson Christopher Morton Abram Baker Bill Zens Pat Carney Beverly Roberston Keith Irving Person(s) who spoke in rebuttal: None 358/2020 Councillor Christie moved that the Public Hearing for Bylaw #1808 be closed at 11:13 a.m. CARRIED UNANIMOUSLY The Chair called for a recess at 11:13 a.m. and called the meeting back to order at 11:26 a.m. with all previously mentioned members present. CORPORATE SERV 7_0 Corporate Services Cont'd 7.2 2021 Budget Guidelines 359/2020 Councillor Penner moved that the 2021 Operating and Capital Budgets and 2022 — 2026 Operating and Capital Budget Forecasts be prepared in accordance with the guiding principles as detailed in this report. CARRIED UNANIMOUSLY 360/2020 Councillor King moved that the preliminary 2021 Budget Timetable be received for information as detailed in this report. CARRIED UNANIMOUSLY 4 J� Initials COUNCIL MINUTES OF SEPTEMBER 8, 2020 NEW BUSINESS 9.0 New Business 9.1 Seniors Outreach Annual General Meeting 361/2020 Deputy Reeve McGhee moved that Council authorize attendance of the Reeve or alternate to attend the Seniors Outreach Annual General Meeting being held at the Three Hills Bethel Evangelical Missionary Church Gymnasium on September 16, 2020 at 10:00 a.m. CARRIED UNANIMOUSLY 9.2 Policy #11-4. Meetings in County Office 362/2020 Councillor King moved to direct administration to further revise Policy 411-4, Meetings in County Office, and bring back to the next Council meeting for further discussion. CARRIED UNANIMOUSLY 9.3 Policy #15-6, Promotional items 363/2020 Deputy Reeve McGhee moved that Council approve Policy #15-6, Promotional Items, as presented. CARRIED UNANIMOUSLY 9.4 Linden Fire Agreement 364/2020 Deputy Reeve McGhee moved that Council approve the Linden Fire Agreement as presented. CARRIED UNANIMOUSLY 9.5 Carbon Fire Agreement 365/2020 Councillor Christie moved that Council approve the Carbon Fire Agreement as presented. CARRIED UNANIMOUSLY DISPOSITION OF 10.0 Disnosition of Delegation Business DELEGATION BUSINESS 10.1 Bylaw 1808, Land Use Bylaw 366/2020 Councillor Penner moved that second reading be given to Land Use Bylaw 1808. CARRIED COUNCIL REPORTS 11.0 Council and Committee Reports 11.1 Drumheller & District Solid Waste Association- a verbal report was provided by Councillor Penner. 11.2_Martin Shields Meeting- a verbal report was provided by Reeve Wittstock on the meeting he attended on September 2, 2020. 00 Initials COUNCIL MINUTES OF SEPTEMBER 8, 2020 11.3 Minister of Municipal Affairs Tracy Allard Meeting- a verbal report was provided by Reeve Wittstock on the meeting he attended in Stettler on September 4, 2020. 367/2020 Councillor King moved that Council receive the Council and Committee report as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 12.0 Council Follow -Up Action List 368/2020 Deputy Reeve McGhee moved that Council receive the September 8, 2020 Council Follow -Up Action List as presented for information. CARRIED UNANIMOUSLY The Chair called for a recess at 1:05 p.m. and called the meeting back to order at 1:18 p.m. with all previously mentioned members present. CLOSED SESSION 13.0 Closed Session 369/2020 Councillor Penner moved that Council convene in Closed Session to discuss Personnel Matter pursuant to Section 17 of the Freedom of Information and Protection of Privacy Act and Disclosure Harmful to Business Interest of a Third Party pursuant to Section 25 of the Freedom of Information and Protection of Privacy and Disclosure Act at 1:18 p.m. CARRIED UNANIMOUSLY The following people were in attendance of the Closed Session to provide a report and advise Council: Mike Haugen, CAO Laurie Watt, Director of Municipal Services Bill McKennan, Director of Corporate Services Jacqueline Buchanan, Economic Development Officer Carolyn Van der Kuil, Recording Secretary Jacqueline Buchanan left the meeting at 2:00 p.m. Mike Haugen, Laurie Watt, Bill McKennan, Carolyn Van der Kuil left the meeting at 2:24 p.m. Reeve Wittstock took over the recording of the minutes for the remainder of the meeting. 6 Initials COUNCIL MINUTES OF SEPTEMBER 8, 2020 370/2020 Councillor King moved that Council return to open meeting at 3:43 p.m. CARRIED UNANIMOUSLY 3:43 p.m. — meeting recessed to allow return of public. 3:43 p.m. - meeting resumed. ADJOURNMENT Adjournment The meeting adjourned at 3:44 p.m. -Ver-ry'Awastock Reeve r Mike Haugen CAO 7 17 Initials