HomeMy WebLinkAbout2020.07.21 Council Meeting Minutes3(neehill
COUNTY
1600-2"d Street NE
Three Hills, AB
TOM 2AO
CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of June 23, 2020
3.0 Delegations
3.1 No Delegations Scheduled
4.0 Public Hearings
4.1 No Public Hearings Scheduled
5.0 Transportation
5.1 Cost Sharing for the Development of Undeveioped Road Allowance Township
Road 23-3A
5.2 Policy # 13-6-7, Gravel Stock Pile Leases
5.3 Policy #13-23-4, Sale, Lease or Rental of County Road Allowances
5.4 Policy #13-25, Seeding Roadsides
6.0 Community Services
6.1 Planning
6.1.1 Draft Land Use Bylaw 1808
6.1.2 Road Closure at Horseshoe Canyon
6.2 Water/Wastewater/Environment
No Report
6.3 Agricultural Service Board & Parks
6.3,1 ' Horseshoe Canyon Focus Group
6.4 Protective Services
6.4.1 Kneehill Regional Emergency Management Agency Update
7.0 Corporate Services
7.1 2020 Public Auction Tax Sale Date
7.2 Tax Cancellation- Trident Exploration
7.3 Tax Cancellation- Industrial Accounts
7.4 Quarterly Financial Reporting
8.0 Business Arising from Previous Minutes
8.1
9.0 New Business
9.1 Policy #3-11, Legal Costs
9.2 Policy #3-2, Chief Elected Official Known as Reeve
9.3 Policy #3-3, Boards and Committees
9.4 Policy #15-2, Award Recognition and Congratulatory Presentations
9.5 Royal Canadian Legion Military Service Recognition Book
9.6 County Office Green Space
10.0 Disposition of Delegation & Public Hearing Business
No Delegation or Public Hearing Scheduled
11.0 Council and Committee Reports
11.1 Community Futures Wiidrose
12.0 Council Follow-up Action List
13.0 Closed Session
13.1 Disclosure Harmful to Business Interests of a Third Party (FOIP, Section 25)
13.2 Intergovernmental Relations (FOIP. Section 21)
14.0 Motions from Closed Session
Adjournment
MINUTES OF THE JULY 21, 2020 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1
Faye McGhee, Deputy Reeve
Division No. 2
Debbie Penner, Councillor
Division No. 3
Jerry Wittstock, Reeve
Division No. 4
Glen Keiver, Councillor
Division No. 5
Jim Hugo, Councillor
Division No. 6
Wade Christie, Councillor
Division No. 7
Kenneth King, Councillor
Chief Administrative Officer
Mike Haugen
Director Community Services
Laurie Watt
Director Corporate Services
Bill McKennan
Director of Transportation
Brad Buchert
Manager of ASB and Parks
Bowen Clausen
Manager of Planning and Development
Barb Hazelton
Recording Secretary
Carolyn Van der Kuil
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Additions under Closed Session
13.2 Intergovernmental Relations (FOIP, Section 21)
Additions under New Business
9.6 County Office Green Space
ADOPTION OF 1.2 Adoptiop of A�.cnda
AGENDA
295/2020 Councillor Penner moved approval of the agenda as
presented/amended.
CARRIED UNANIMOUSLY
0
COUNCIL MINUTES OF JULY 21, 2020
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of June 2311, 2020
296/2020 Councillor King moved approval of the June 23rd, 2020 Council
Meeting minutes as presented.
CARRIED UNANIMOUSLY
TRANSPORTATION 5.0 Transportation
5.1 Cost Sharing for the Development of Undeveloped Road
Allowance Township Road 29-3A
297/2020 Deputy Reeve McGhee moved that Council approve 50% cost sharing
with owner/developer Dave and Ruth Stewart in the amount of
$7,248.10 for the development of the undeveloped road allowance
Township Road 29-3A to access a sub -divided parcel situated out of
NE18-29-23-W4M, with funds coming from the Operating Budget.
CARRIED UNANIMOUSLY
5.2 Policy #13-6-7 Gravel Stock Pile Leases
298/2020 Councillor King moved that Council approve as presented, Policy #13-
6-7, Gravel Stock Pile Leases.
CARRIED UNANIMOUSLY
5.3 Policy #13-23-4, Sale, Lease or Rental of County Road
Allowances
299/2020 Councillor Keiver moved that Council approve as presented, Policy
413-23-4, Sale, Lease or Rental of County Road Allowances.
CARRIED UNANIMOUSLY
5.4 Policy #13-25, Seeding Roadsides
300/2020 Councillor Christie moved that Council approve as presented, Policy
#13-25, Seeding Roadsides.
CARRIED UNANIMOUSLY
COMMUNITY 6.0 Community Services
SERVICES
PLANNING 6.1 Planning
6.1.1 Draft Land Use 13 law 1808
301/2020 Deputy Reeve McGhee moved that Council move to set a Public
Hearing for Land Use Bylaw 1808, to be held on September 8, 2020 at
10:00 a.m., as per Section 692(l)(e) of the Municipal Government Act.
CARRIED UNANIMOUSLY
2 ,1
(� Initials
COUNCIL MINUTES OF JULY 21, 2020
6.1.2 Road Closure at Horseshoe Canyon
302/2020 Councillor Christie moved that Council move first reading of Bylaw
1823 to pursue the road closure and consolidation of a portion of
Township Road 28-4, which is an undeveloped road allowance
adjacent to the south end of Horseshoe Canyon (more specifically the
SW-27-28-2 I -W4), and road plan 834 LK into descriptive plan 091
0342, Block 1, Lot 2.
CARRIED UNANIMOUSLY
303/2020 Deputy Reeve McGhee moved that Council set a public hearing for
August 18, 2020 at 10:00 a.m. as per Section 22 of the Municipal
Government Act.
CARRIED UNANIMOUSLY
ASB & PARKS 6.3Agricultural Service Board_& Parks
6.3.1 Horseshoe Canyon Focus Group
304/2020 Councillor Penner moved that Council approve the Terms of Reference
for Horseshoe Canyon Focus Group, as presented.
CARRIED
PROTECTIVE SERV 6.4 Protective Services
6.4.1 Kneehill Regional Emergency Management Agency Update
305/2020 Councillor King moved that Council accepts the Kneehill Regional
Emergency Management Agency report for information as presented.
CARRIED UNANIMOUSLY
The Chair called for a recess at 9:12 a.m. and called the meeting back
to order at 9:32 a.m. with all previously mentioned members present.
CORPORATE SERV 7.0 Corporate Services
7.12020 Public Auction Tax Sale Date
306/2020 Councillor King moved that the 2020 Tax Sale Public Auction be held
on Thursday, October 15, 2020 at 2:00 p.m. in the Kneehill County
Administration Building.
CARRIED UNANIMOUSLY
3
Initials
COUNCIL MINUTES OF JULY 21, 2020
7.2 Tax Cancellation- Trident Exploration
307/2020 Deputy Reeve McGhee moved that the balance of 2018 & 2019
property taxes in arrears in the amount of $219,274.66 be expensed and
cancelled on rolls 30220531300, 31250331100, 31252010100,
31253031400,31253040900,31253231300,32261210700,
32261920500,32261941500,32262831300,32262841600,
32263010200,32263020400,32272410800,32272431300,
32272431600,33262810200,33272410100,34223431400,
34223241600,34223031300,34221631400,34222010800,
34222210800,34222810200,34230410700,34231120600,
34232320400, 33272441600, and 32250610200.
CARRIED UNANIMOUSLY
308/2020 Councillor King moved that administration submit an application under
the Provincial Education Requisition Credit (PERC) for the
uncollectable Education Requisition and the uncollectable Designated
Industrial Property Requisition on these Oil & Gas Properties.
CARRIED UNANIMOUSLY
309/2020 Councillor Christie moved that administration is directed to void any
2020 penalties currently attached to these rolls.
CARRIED UNANIMOUSLY
7.3 Tax Cancellation- Industrial Accounts
310/2020 Deputy Reeve McGhee moved that the amount of $577,991.76 in
property taxes be expensed and cancelled on rolls 40001620000,
40001010000,29251041000,30231141500,31231231100,
32232410800, 32232420600, 33242220400, and 40001030000.
CARRIED UNANIMOUSLY
311/2020 Councillor Penner moved that administration submit an application
under the Provincial Education Requisition Credit (PERC)for the
uncollectable Education Requisition and the uncollectable Designated
Industrial Property Requisition on these Oil & Gas Properties.
CARRIED UNANIMOUSLY
312/2020 Councillor King moved that administration is directed to void any 2020
penalties currently attached to these rolls.
CARRIED UNANIMOUSLY
7.4 Quarterly Financial Reporting
313/2020 Councillor King moved that Council receive the Quarterly Financial
Reporting for the Period ending June 30, 2020 for information.
CARRIED UNANIMOUSLY
4
Initials
COUNCIL MINUTES OF JULY 21, 2020
NEW BUSINESS 9.0 New Business
9.1 Policy #3-11, Legal Costs
314/2020 Deputy Reeve McGhee moved that Council approve Policy #3-11,
Legal Costs, as presented.
CARRIED UNANIMOUSLY
9.2 Policy3-2, Chief Elected Official Known as Reeve
315/2020 Councillor Penner moved that Council approve Policy #3-2, Title of
Chief Elected Officer, as presented.
CARRIED UNANIMOUSLY
9.3 Police 03-3, i3oards and Committees
316/2020 Councillor King moved that Council rescind Policy #3-3, Boards and
Committees.
CARRIED UNANIMOUSLY
9.4 Policy #1.5-2, Award Recognition and Congratulatory
Presentations
317/2020 Deputy Reeve McGhee moved that Council approve Policy #15-2,
Special Occasion and Milestone Recognition, as presented.
CARRIED UNANIMOUSLY
9.5 Royal Canadian Le ion Military Service Recognition Book
318/2020 Councillor Penner moved that Council provide support to the Annual
Alberta/Northwest Territory Royal Canadian Legion "Military Service
Recognition Book" with the purchase of a business card size
advertisement at a cost of $285.00 with funds to come from the
Operating Budget.
CARRIED UNANIMOUSLY
9.6 County Office Green Space
319/2020 Councillor Keiver moved that Council direct Administration to work
with local groups for the purpose of utilizing the area behind the
County Office for community benefit.
CARRIED UNANIMOUSLY
COUNCIL REPORTS 11.0 Council and Committee Reports
11.1 Community -Futures Wildrose- Minutes from the June 4, 2020
meeting were provided.
320/2020 Councillor Christie moved that Council receive the Council and
Committee reports as presented.
CARRIED UNANIMOUSLY
5
Initials
COUNCIL MINUTES OF JULY 21, 2020
COUNCIL ACT LIST 12.0 Council Follow -Up Action List
321/2020 Councillor King moved that Council receive the July 21, 2020 Council
Follow -Up Action List as presented for information.
CARRIED UNANIMOUSLY
The Chair called for a recess at 10:48 a.m. and called the meeting back
to order at 10:57 a.m. with all previously mentioned members present.
CLOSED SESSION 13.0 Closed Session
322/2020 Councillor Christie moved that Council convene in Closed Session to
discuss disclosure harmful to business interests of a third party pursuant
to Section 25 of the Freedom of Information and Protection of Privacy
Act and Intergovernmental Relations pursuant to Section 21 of the
Freedom of Information and Protection of Privacy Act, at 10:57 a.m.
CARRIED UNANIMOUSLY
The following people were in attendance of the Closed Session to
provide a report and advise Council:
Mike Haugen, CAO
Laurie Watt, Director of Municipal Services
Bill McKennan, Director of Corporate Services
Barb Hazelton, Manager of Planning and Development
Carolyn Van der Kuil, Recording Secretary
323/2020 Councillor King moved that Council return to open meeting at
12:24 p.m.
CARRIED UNANIMOUSLY
12:25p.m. — meeting recessed to allow return of public.
12:25 p.m. - meeting resumed.
ADJOURNMENT Adiournment
The meeting adjourned at 12:25 p.m.
Jerre Wittstock
Reeve
I-JL
Mike Haugen
CA
6
Initials