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HomeMy WebLinkAbout2020.06.23 Council Meeting Minutesncehil I COUNTY 1600-2nd Street NE Three Hills, AB TOM 2A0 CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of June 9, 2020 3.0 Delegations No Delegations Scheduled 4.0 Public Hearings No Public Hearings Scheduled 5.0 Transportation 5.1 Policy #13-18, Land Agreements 5.2 Policy #13-20-2, Building Standards 5.3 Policy #13-20-4, County Blade,Grade Road Standards 6.0 Community Services 6.1 Planning No Report 6.2 WaterfWastewater/Environment 6.2.1 Non -County Residential Connection to Rural Waterline 6.3 Agricultural Service Board & Parks 6.3.1 Horseshoe Canyon 6.3.2 Provincial Campgrounds 6.4 Protective Services 6.4.1 Emergency Communications System Upgrade Project 7.0 Corporate Services 7.1 Annual Tax Cancellations 8.0 Business Arising from Previous Minutes 8.1 9.0 New Business 9.1 Newspaper Delivery Program 9.2 2020 Discovery Fair and Ratepayer Evening 9.3 Acme Funding Request 10.0 Disposition of Delegation & Public Hearing Business No Delegation or Public Hearings Scheduled 11.0 Council and Committee Reports 11.1 Community Futures Wildrose 11.2 May 19, 2020- Committee of the Whole minutes 11.3 Kneehill Regional Doctor Recruitment and Retention Committee 11.4 Drumheller & District Solid Waste Association 12.0 Council Follow-up Action List 13.0 Closed Session 13.1 Disclosure Harmful to Business Interests of a Third Party. (Section 16 & 25) 13.2 Advice from Officials (Section 24) 14.0 Motions from Closed Session Adjournment MINUTES OF THE JUNE 23, 2020 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Division No. 2 Division No. 3 Division No. 4 Division No. 5 Division No. 6 Division No. 7 ALSO PRESENT: Chief Administrative Officer Director Community Services Director Corporate Services Director of Transportation Protective Services Manager Kneehill County Fire Chief Manager of ASB and Parks Environmental Services Manager Faye McGhee, Deputy Reeve Debbie Penner, Councillor Jerry Wittstock, Reeve Glen Keiver, Councillor Jim Hugo, Councillor Wade Christie, Councillor Kenneth King, Councillor Mike Haugen Laurie Watt Bill McKennan Brad Buchert Debra Grosfield Dan Marcellus Bowen Clausen John McKiernan Recording Secretary Carolyn Van der Kuil Communications Officer Christine Anderson CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:31 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under Council and Committee Reports 11.3 Kneehill Regional Doctor Recruitment & Retention Committee 11.4 Drumheller & District Solid Waste Association ADOPTION OF 1.2 Adoption of Agenda AGENDA 270/2020 Councillor Christie moved approval of the agenda as amended. AA ?I Initials COUNCIL MINUTES OF JUNE 23, 2020 MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of June 9, 2020 271/2020 Deputy Reeve McGhee moved approval of the June 9, 2020 Council Meeting minutes as presented. CARRIED UNANIMOUSLY TRANSPORTATION 5.0 Transportation 5.1 Policy, #I3-18, Land Agrce.nivnts 272/2020 Deputy Reeve McGhee moved that Council approve as presented, Policy # 13 -18, Land Agreements. CARRIED UNANIMOUSLY 5.2 Policy #13-20-2, Building Standards 273/2020 Councillor Christie moved that Council approve as presented, Policy #13-20-2, Building Standards. CARRIED UNANIMOUSLY 5.3 Policy 413-20-4 Counly Blade Grade Road Standards 274/2020 Councillor King moved that Council approves to rescind Policy #13-20-4, County Blade Grade Road Standards. CARRIED UNANIMOUSLY COMMUNITY 6.0 Community Services SERVICES WATER 6.2 Water/Wastewater/Environment 6.2.1 Policy #14-17, Non -County Residential Connection Rural Waterline 275/2020 Councillor King moved that Council accepts the proposed Policy #14- 17, Non -County Residential Connection to Rural Waterline, written for the purpose of allowing non -county residents the opportunity to apply and receive a water service provided by Kneehill County. CARRIED UNANIMOUSLY 276/2020 Councillor Penner moved that Council accept the non -county resident connection fee as $15,000.00 plus direct construction costs to install the connection for the year 2020. It is directed that the non -county resident connection fee be included in the Master Rates Bylaw review. CARRIED UNANIMOUSLY 2 Initials COUNCIL MINUTES OF JUNE 23, 2020 ASB & PARKS 6.3 Agricultural Service Board & Parks 6.3.1 Horseshoe Canyon 277/2020 Councillor King moved that Council directs administration to move forward with day use washroom facility with small retail/cafe space as approved in the 2020 budget. CARRIED 278/2020 Councillor Penner Council directs administration to move forward with infrastructure changes as approved in the 2020 budget to accommodate charge parking implementation for 2021 season. CARRIED 279/2020 Deputy Reeve McGhee moved that Council directs Administration to develop a Terms of Reference for Council's consideration to form a focused task force for the development Horseshoe Canyon, utilizing a third party to act as a facilitator. CARRIED 6.3.2 Provincial Campgrounds 280/2020 Councillor King moved that Council directs Administration to actively pursue further details on a partnership opportunity with the Province for Bleriot Ferry Campground and Tolman West Campground. CARRIED The Chair called for a recess at 9:14 a.m. and called the meeting back to order at 9:27 a.m. with all previously mentioned Council members present. PROTECTIVE SERV 6.4 Protective Services 6.4.1 Emergency Communications System Upgrade Proiect 281/2020 Deputy Reeve McGhee moved that administration bring back further information regarding funding options. CARRIED UNANIMOUSLY CORPORATE SERV 7.0 Corporate Services 7.1 Annual Tax Cancellations 282/2020 Deputy Reeve McGhee moved to table this agenda item until later in the meeting. CARRIED UNANIMOUSLY NEW BUSINESS 9.0 New Business 9.1 Newspaper Delivery Program 283/2020 Councillor Keiver moved that Council approves the Newspaper Delivery Transition Program as presented. CARRIED UNANIMOUSLY 3 Of Initials COUNCIL MINUTES OF JUNE 23, 2020 9.2 2020 Discovery Fair and Ratepayer Evening 284/2020 Councillor King moved that Council host two Discovery Fair Ratepayer Evening events in 2020 to be scheduled based on relaxation of the COVID-19 restrictions. CARRIED UNANIMOUSLY CORPORATE SERV 7.0 Corporate Services Cont'd 7.1 Annual Tax Cancellations 285/2020 Councillor Christie moved to remove from the table the Annual Tax Cancellation agenda item. CARRIED UNANIMOUSLY 286/2020 Councillor Penner moved that Council approve the cancellation of 2020 taxes in the total amount of $3,720.77 for the Gas Co -Op owned properties: roll 32272431200, 33232920400, 34241720510, 35240620400,29222241500,29230920610,30212040900, 30241931300,30253510100,31220841600,31221141600, 31250241500 as per Council Policy #16-15. CARRIED UNANIMOUSLY 287/2020 Deputy Reeve McGhee moved to approve the cancellation of 2019 taxes in the amount of $125.65 for Roll 30211533000 and the 2020 taxes (estimated at $130.00) as per the directive from the Province regarding the Grants in Place of Taxes program. CARRIED UNANIMOUSLY NEW BUSINESS 9.0 New Business Cont'd 9.3 Acme Funding Request 288/2020 Deputy Reeve McGhee moved that Council approve a grant of $200,000.00 funded from the Gravel Reserve for the Village of Acme to be used for infrastructure repairs. CARRIED UNANIMOUSLY COUNCIL REPORTS 11.0 Council and Committee Reports 11.1 Community Futures Wildrose-Minutes were provided from the April 2, 2020 and the May 7th, 2020 meeting. 11.2 May 19 2020 Kneehill County Committee of the Whole Minutes- Minutes were provided from the May 19th, 2020 meeting. 11.3 Kneehill Regional Doctor Recruitment and Retention Committee- Verbal report was provided by Councillor King. 4 Initials COUNCIL MINUTES OF JUNE 23, 2020 11.4 Drumheller and District Solid Waste Association- Councillor Penner provided a verbal report. 289/2020 Councillor Christie moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 12.0 Council Follow -Up AetionList 290/2020 Councillor King moved that Council receive the June 23, 2020 Council Follow -Up Action List as presented for information. CARRIED The Chair called for a recess at 10:32 a.m. and called the meeting back to order at 10:43 a.m. with all previously mentioned Council members present. CLOSED SESSION 13.0 Closed Session 291/2020 Councillor Christie moved that Council convene in Closed Session to discuss: • Disclosure harmful to business interests of a third party pursuant to Section 16 and 25 of the Freedom of Information and Protection of Privacy Act and; • Advice from Officials pursuant to Section 24 of the Freedom of Information and Protection of Privacy Act, at 10:43 a.m. CARRIED UNANIMOUSLY The following people were in attendance of the Closed Session to provide a report and advise Council: Mike Haugen, CAO Laurie Watt, Director of Municipal Services Bill McKennan, Director of Corporate Services Carolyn Van der Kuil, Recording Secretary Laurie Watt, Bill McKennan, and Carolyn Van der Kuil left the meeting at 11:55 a.m. and returned at 12:25 p.m. 292/2020 Councillor King moved that Council return to open meeting at 12:27 p.m. CARRIED 12:28 p.m. — meeting recessed to allow return of public. 12:28 p.m. - meeting resumed. 5P� Initials COUNCIL MINUTES OF JUNE 23, 2020 14.0 Motions from Closed Session 293/2020 Deputy Reeve McGhee moved that the outstanding taxes and any taxes accrued prior to the proposed purchase of well 02/07-16-034-22W4 be cancelled. Councillor Keiver requested a recorded vote. In Favour Councillor Christie Councillor Penner Deputy Reeve McGhee Reeve Wittstock Councillor King Opposed Councillor Keiver Councillor Hugo IIII-111MAIII PROTECTIVE SERV 6.4 Protective Services 6.4.1 Emergency Communications System Upgrade Project 294/2020 Deputy Reeve McGhee moved that Council authorize a budget amendment for Capital Project #131943 from $310,000 to $960,250 with funds to come from the Contingency Reserve with additional funding in the amount of $300,000 to be placed in the 2021 Capital Budget for potential purchase/replacement of the Trochu Tower. CARRIED UNANIMOUSLY ADJOURNMENT Adiournment The meeting adjourned at 12:34 p.m. VV Jerry Wi took Reeve N i ke Haugen CAO 6 Initials