HomeMy WebLinkAbout2020.06.09 Adopted Council Meeting PackageCOUNCIL MEETING AGENDA
1600-2nd Street NE
Three Hills, AB
T0M 2A0
June 9, 2020
8:30 a.m.
CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of May 26, 2020
3.0 Delegations
No Delegations Scheduled
4.0 Public Hearings
No Public Hearings Scheduled
5.0 Transportation
No Report
6.0 Community Services
6.1 Planning
No Report
6.2 Water/Wastewater/Environment
No Report
6.3 Agricultural Service Board & Parks
No Report
6.4 Protective Services
No Report
7.0 Corporate Services
7.1 FCM Asset Management Grant Opportunity
8.0 Business Arising from Previous Minutes
8.1
1 2020.06.09 Adopted Council Meeting Package
June 9, 2020 Council Meeting Agenda
Page 2 of 2
9.0 New Business
9.1 Policy #11-22, Flag Protocol
9.2 Policy Review Schedule
10.0 Disposition of Delegation & Public Hearing Business
10.1
11.0 Council and Committee Reports
11.1 Kneehill Housing Corporation
11.2 Community Futures Wildrose
12.0 Council Follow-up Action List
13.0 Closed Session
13.1
14.0 Motions from Closed Session
Adjournment
2 2020.06.09 Adopted Council Meeting Package
1
________
Initials
MINUTES OF THE MAY 26TH, 2020 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ALSO PRESENT:
Chief Administrative Officer Mike Haugen
Director Community Services Laurie Watt
Director of Transportation Brad Buchert
Manager of Planning and Development Barb Hazelton
Recording Secretary Carolyn Van der Kuil
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Additions under Closed Session
12.1 Land (Section 27)
Additions under Council and Committee Reports
10.2 Kneehill Regional Family and Community Support Services
ADOPTION OF
AGENDA
1.2 Adoption of Agenda
248/2020 Councillor Christie moved approval of the agenda as amended.
CARRIED
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of May 12, 2020
249/2020 Councillor King moved approval of the May 12, 2020 Council Meeting
minutes as presented.
CARRIED
3 2020.06.09 Adopted Council Meeting Package
COUNCIL MINUTES OF MAY 26, 2020
2
_________
Initials
MUNICIPAL SERV 5.0 Municipal Services
TRANSPORTATION 5.1 Transportation
5.1.1 Policy #13-36, Maintenance of Dirt Trail Road Allowances
250/2020 Councillor King moved that Council approve as presented, Policy #13-
36, Maintenance of Dirt Trail Road Allowances.
CARRIED UNANIMOUSLY
5.1.2 Policy #13-6-2, Gravel Specifications
251/2020 Councillor Christie moved that Council approve as presented, Policy
#13-6-2, Gravel Specifications.
CARRIED
PLANNING 5.3 Planning
5.3.1 Policy #5-18, Location Filming Policy
252/2020 Deputy Reeve McGhee moved that Council approve Policy 5-18,
Location Filming Policy, as presented.
CARRIED UNANIMOUSLY
5.3.2 Bylaw 1822- Special Events Bylaw
253/2020 Councillor Keiver moved that Council give first reading to Bylaw
1822, that being a bylaw to provide for the regulation and control of
public events within Kneehill County.
CARRIED UNANIMOUSLY
254/2020 Councillor Penner moved that second reading be given to Bylaw 1822.
CARRIED UNANIMOUSLY
255/2020 Councillor King moved that Council gives unanimous consent for third
and final reading to Bylaw 1822.
CARRIED UNANIMOUSLY
256/2020 Councillor Christie moved that third reading be given to Bylaw 1822.
CARRIED
5.3.3 Appointment of a Clerk for the Subdivision & Development
Appeal Board
257/2020 Deputy Reeve McGhee moved that Council appoint Carolyn Van der
Kuil as the clerk to the Subdivision and Development Appeal Board,
and appoint Mary Lou Willis as the alternate.
CARRIED UNANIMOUSLY
4 2020.06.09 Adopted Council Meeting Package
COUNCIL MINUTES OF MAY 26, 2020
3
_________
Initials
NEW BUSINESS 8.0 New Business
8.1 Levy Rates for Marigold Library System
258/2020 Deputy Reeve McGhee moved that Council approve the Marigold
Library Schedule C requisition for Marigold Library System that
outlines Marigold’s levy rates for municipalities and library boards for
2021 and 2022.
CARRIED UNANIMOUSLY
COUNCIL REPORTS 10.0 Council and Committee Reports
10.1 January 21, 2020 Committee of the Whole Meeting- Meeting
minutes were provided.
10.2 Kneehill Regional Family and Community Support Services-
Councillor King provided a verbal report on the program.
259/2020 Councillor Penner moved that Council receive the Council and
Committee reports as presented.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 11.0 Council Follow-Up Action List
260/2020 Councillor Christie moved that Council receive the May 26th, 2020
Council Follow-Up Action List as presented for information.
CARRIED UNANIMOUSLY
The Chair called for a recess at 9:11 a.m. and called the meeting back to
order at 9:21 a.m. with all previously mentioned Council members
present.
CLOSED SESSION 12.0 Closed Session
261/2020 Councillor Christie moved that Council convene in Closed Session to
discuss Land pursuant to Section 24 of the Freedom of Information and
Protection of Privacy Act, at 9:22 a.m.
CARRIED
The following people were in attendance of the Closed Session to
provide a report and advise Council:
Mike Haugen, CAO
Laurie Watt, Director of Municipal Services
Brad Buchert, Director of Transportation
Carolyn Van der Kuil, Recording Secretary
5 2020.06.09 Adopted Council Meeting Package
COUNCIL MINUTES OF MAY 26, 2020
4
_________
Initials
262/2020 Deputy Reeve McGhee moved that Council return to open meeting at
9:59 a.m.
CARRIED
10:00 a.m. – meeting recessed to allow return of public.
10:00 a.m. - meeting resumed.
ADJOURNMENT Adjournment
The meeting adjourned at 10:00 a.m.
________________________
Jerry Wittstock
Reeve
_______________________
Mike Haugen
CAO
6 2020.06.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
7.1
Page 1 of 2
Version: 2020-01
Subject: FCM Asset Management Grant Opportunity
Meeting Date: Tuesday, June 9, 2020
Presented By: Bill McKennan, Director of Corporate Services
Link to Strat Plan: Improving Fiscal Sustainability
Recommended
Motion:
Council direct administration to apply for the Municipal Asset Management Program
grant opportunity from the Federation of Canadian Municipalities’ to be utilized for
asset management systems development.
Background/
Proposal
The County has been working on an asset management plan in order to improve
financial planning throughout the organization. FCM has announced the latest
round of Municipal Asset Management Program (MAMP) grant funding, and
administration wishes to apply for the grant.
Discussion/
Options/
Benefits/
Disadvantages:
Asset management is a planning tool that allows for improved decision making
regarding infrastructure projects, and associated investments.
As municipalities feel the budget pinch it is essential to improve financial planning
capabilities; in addition, solid asset management plans are beginning to become a
critical component in the application for other provincial and federal grants.
During the initial round of MAMP funding the County was successful in obtaining a
$50,000 grant which was utilized to develop the foundation of an asset
management plan.
Recently, FCM announced a second round of MAMP funding available to
municipalities to further develop their asset management plans.
Administration wishes to apply for the funding to progress the following activities:
• CityWide Maintenance Manager and GIS Viewer License
• Systems Implementation and Data Work
• Asset Management Systems Training
These activities will allow for integrated work orders to collect data on asset
maintenance, as well as access to a data collection mobile app. These tools can be
used by field staff to document work completed on assets, and to collect additional
data on assets to improve the accuracy of that data within our asset management
system.
This information can then be utilized when developing the budget to prioritize
projects and develop strong financial plans.
Financial
Implications:
The County would be responsible for 20% of project expenses. If the grant is
approved administration will report further on the costs to the County; overall, it is
expected that this initiative can be accommodated within the approved 2020
Operating Budget.
7 2020.06.09 Adopted Council Meeting Package
REQUEST FOR DECISION AGENDA ITEM #
7.1
Page 2 of 2
Version: 2020-01
Council Options:
1. Council directs administration to apply for the grant opportunity from the
Federation of Canadian Municipalities’ for the Municipal Asset Management
Program for Asset Management Systems Development.
2. Council directs administration to bring back additional information.
3. Council directs administration not to apply for the grant opportunity from the
Federation of Canadian Municipalities.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
None
Follow-up
Actions:
Initiate FCM grant application process.
Director Approval:
Bill McKennan, Director of Corporate Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
8 2020.06.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
9.1
Page 1 of 2
Version: 2020-01
Subject: Policy #11-22, Flag Protocol
Meeting Date: Tuesday, June 9, 2020
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council approve as presented Policy #11-22, Flag Protocol.
Background/
Proposal
The Flag Protocol Policy is a brand new policy to Kneehill County. This policy was
created primarily to establish clearer direction of when Kneehill County’s flags
should be flown at half-mast and to ensure the use of Kneehill County’s flag poles
are exercised in a consistent and appropriate manner.
Discussion/
Options/
Benefits/
Disadvantages:
Items Policy Addresses
The policy is a general guideline in accordance with the Prime Minister's Office
through Canadian Heritage and Alberta's Premier's Office through the Alberta
Protocol Office.
Reeve and CAO still have authority to lower flags to half-mast at their
discretion. It doesn't need a Council motion.
The policy states that the flags may be flown at night. This is due to the fact,
especially during the summer months, it is difficult for staff members to come in
at sunrise and take down at sunset. According to Government of Canada, flags
can be flown at night as long as they are not lit.
The policy also gives the CAO the responsibility to designate the responsibility
to half-mast to a designated staff member. The Peace Officers designated
through the Manager of Protective Services have been fulfilling this duty.
The policy also gives direction on what to do when a funeral is delayed
because maybe family members have a long way to travel, or the spouse is
sick, or it is during harvest season and the family wants to wait until that is
completed.
Also provides direction on what order the flags in Council Chambers should be
displayed.
Financial
Implications:
Policy has no financial implications.
Council Options:
1. Approve the Policy
2. Amend the Policy
3. Direct Administration to provide further information.
4. Receive for information.
9 2020.06.09 Adopted Council Meeting Package
REQUEST FOR DECISION AGENDA ITEM #
9.1
Page 2 of 2
Version: 2020-01
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Policy #11-22, Flag Protocol
Follow-up
Actions:
CAO Approval:
Mike Haugen, Chief Administrative Officer
10 2020.06.09 Adopted Council Meeting Package
POLICY
Section Policy No. Page
Office 11-22 1 of 2
Policy Title Date: Motion No.
Flag Protocol 34T34T 34T34T
Purpose:
The purpose of this policy is to establish when flags at Kneehill County’s Administrative Office are to be flown
at half-mast, and to ensure the use of Kneehill County’s flag poles is exercised in a consistent and appropriate
manner.
General Flag Protocol
Flags will be raised, lowered, flown, maintained, and disposed of by Kneehill County in accordance with the
Prime Minister’s Office through Canadian Heritage, or the Premier’s Office through the Alberta Protocol Office.
If multiple flags are flown together in a set, all the flags must be flown at the same height. (ie. Full-mast or half-
mast)
Flags may be flown at night (i.e. flags do not need to be raised at sunrise and taken down at sunset, daily).
There will be three flags displayed on the north east end of the Council Chamber, to the right of the portrait of
the Queen. Flags will be displayed from left to right; Alberta, Canada and Kneehill County.
Lowering Flags to Half-mast
Kneehill County will lower flags as directed by the Prime Minister’s Office through Canadian Heritage, or the
Premier’s Office through the Alberta Protocol Office.
Kneehill County will lower the flags outside the Administration Building facility:
1. From the time of notification of death until the day following the funeral or memorial service for:
a. a member of the immediate Royal Family;
b. a current or former Governor General of Canada;
c. a current or former Prime Minister of Canada;
d. the Chief Justice of Canada and Members of the Canadian Ministry
e. a current or former lieutenant Governor of Alberta;
f. a current or former Premier of Alberta;
g. a current or former MLA representing Kneehill County;
h. a current or former Councillor Kneehill County;
i. a current Mayor or Councillor of any municipality within the boundaries of Kneehill County
j. a current County employee.
2. For the following days;
a. April 9, National Day of Remembrance of the Battle of Vimy Ridge;
b. April 28, the National Day of Mourning (for those who have died in the workplace);
c. June 23, National Day of Remembrance for Victims of Terrorism;
11 2020.06.09 Adopted Council Meeting Package
POLICY
Section Policy No. Page
Office 11-22 2 of 2
Policy Title Date: Motion No.
Flag Protocol 34T34T 34T34T
d. November 11, Remembrance Day;
e. The second Sunday in September, Firefighters’s National Memorial Day;
f. The last Sunday in September, Police and Peace Officers National Memorial Day;
g. December 6, National Day of Remembrance and Action on Violence Against Women.
3. Whenever the Prime Minister’s Office or Canada Heritage have lowered the flags at all Federal
properties and buildings;
4. Whenever the Alberta Premier’s Office of Alberta Protocol have lowered the flags at all Provincial
properties and buildings.
The Reeve and/or the Chief Administrative Officer shall have at their discretion the authority to lower the
flags to half-mast for other circumstances of such a nature or magnitude that would deem it appropriate in
which this Policy does not address.
Flags outside the County Administration Office will be raised and lowered by staff designated by the Chief
Administrative Officer.
The Chief Administrative Officer will notify designate immediately when receiving a notification from the
Prime Minister’s Office or the Alberta Premier’s Office.
When a memorial service is delayed due to unforeseen issues, the County flag will be flown at half-mast
for a period of three days prior to the funeral and being raised the day after the funeral.
Reference:
Canada Heritage Online Guidelines: Rules for half-masting the National Flag of Canada
National Flag of Canada half-masting notices
Province of Alberta- Flag Etiquette
Jerry Wittstock,
Reeve
Mike Haugen,
CAO
Approved:
Review Date: Date four years from last approval date
12 2020.06.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
9.2
Page 1 of 2
Version: 2020-01
Subject: Policy Review Schedule
Meeting Date: Tuesday, June 9, 2020
Presented By: Mike Haugen, CAO
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
That Council receive for information the Policy Review Schedule Report.
Background/
Proposal
Administration is providing the following information for Council’s awareness and
information. The report provides Council with an update on Administration’s review
of the County’s policy manual.
Kneehill County’s policies are intended to:
• Promote common understanding of Council’s policy objectives
• Provide direction to allow Administration to meet Council’s policy objectives
• Facilitate better and more timely decisions
• Ensure uniformity in the interpretation and implementation of policy
• Allow personnel to know what is expected of them
• Ensure that similar situations are handled consistently
• Promote delegation of decision making to the level that must face the
problem or situation when it arises
• Encourage coordination and integration of actions and plans within and
across functional areas and departments
• Address problems or situations that are repetitive or recurring
Discussion/
Options/
Benefits/
Disadvantages:
Kneehill County recently did a review of its current policy review schedule. This
schedule was unmanageable as it had 85% of our policies being looked at in one
year. The new schedule spreads the policy review out into a four year schedule, it
takes into consideration the departments busy seasons. As an example, all
Agricultural Service Board policies will be brought to Council in either Quarter 1 or
Quarter 2 of each year to avoid the spring/summer season when the department is
busy with their programs. The four-year schedule also will enable Council to review
every policy in their term as Councillor.
Year # of Policies
2020 37
2021 30
2022 23
2023 22
2024 4
The policy review schedule is a guideline for Administration. If Administration
determines an issue that would trigger a policy review, such as policy gaps or
legislative change, the policy will be brought to Council before the review schedule
date.
Financial
Implications:
N/A
13 2020.06.09 Adopted Council Meeting Package
REQUEST FOR DECISION AGENDA ITEM #
8.2
Page 2 of 2
Version: 2020-01
Council Options:
1. Receive report for information
2. Request Administration to provide more information
3.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Policy Review Schedule
Follow-up
Actions:
CAO Approval:
Mike Haugen, Chief Administrative Officer
14 2020.06.09 Adopted Council Meeting Package
Policy #Policy Name Review
1.1
ASB Structure Conferences/Tours and
Remuneration 20-Q4
1.27 Land Care & Extension 21-Q4
1.28
Weed Control- Weed Inspection &
Enforcement 20-Q4
1.28.1 Weed Control- Public Land Weed Control 20-Q4
1.28.2 Weed Control- Private Land Weed Control 20-Q4
1.29 Agricultural Pest and Nuisance Species 21-Q4
1.29.1 Agricultural Pests- Grasshopper Control 21-Q4
1.29.2
Agricultural Pests- Coyote Predation
Management 21-Q4
1.29.3 Agricultural Pests- Clubroot Control 23-Q4
1.30 Soil Conservation- Stubble Burning 22-Q4
1.30.1 Soil Conservation- ASB Equipment Rental 20-Q4
1.32
ASB Administrative- Agriculture Pesticide
Container Collection 22-Q4
1.32.1
ASB Administrative- Haying County Road
Allowances 22-Q4
1.32.2 ASB Administrative- Public Land Mowing 22-Q4
1.32.3
ASB Administrative- Stampede Farm Family
Award 22-Q4
2.1 Cemetery Policy 23-Q4
12.3 Commemorative Bench Program 23-Q4
12.4 Trails and Pathways 21-Q4
3.2 Chief Elected Official Referred to As Reeve 20-Q3
3.3 Board and Committee Appointments 20-Q3
3.4
Committee Member/Alternate Attending
Meetings 22-Q3
3.5 Committee Pay Differential 21-Q3
3.6
Convention Attendance/Overnight
Allowance/Partner Program 21-Q3
3.8
Convention/Conference/Meeting
Automatically Approved Attendance 21-Q3
3.9 Electronic Devices 21-Q3
3.11 Legal Costs 20-Q3
3.12 Long Service Awards 20-Q3
15 2020.06.09 Adopted Council Meeting Package
3.13 Media Policy 22-Q4
3.14.1 Meetings- With Ratepayers 22-Q2
3.15 Overnight Expenses 21-Q3
3.16 Organizational Chart for the Municipality 23-Q2
3.18 Communications Allowance 21-Q3
3.19 Reimbursement - Per Diem and Salary 21-Q3
3.19.1 Reimbursement- Mileage 21-Q3
3.19.2 Reimbursement- Meals 21-Q3
3.19.3 Council Appointees 23-Q2
3.19.5 Rental of Vehicles 21-Q3
3.20
Group Health Plan and AD&D Insurance
Coverage 21-Q3
3.22
Former Elected Official Waiting Period to Serve
as Member-At-Large 22-Q1
3.24 Promotional Clothing and Goods Program 22-Q4
3.25 Risk Control Policy Statement 22-Q1
3.27 Council Correspondence 20-Q4
11.1 Handling Public Concerns 20-Q4
11.4 Meetings in County Office 20-Q3
11.7 Newspaper Subscriptions 20-Q3
11.21 Records Management 20-Q4
15.1 100 Year Farm and Ranch Award 23-Q4
15.2
Award Recognition and Congratulatory
Presentations 20-Q3
15.3 Community Grants to Non-Profit Organizations 23-Q4
16 2020.06.09 Adopted Council Meeting Package
15.5 Kneehill County Scholarship Program 23-Q4
15.6 Promotional Items 20-Q3
15.7 Recreation, Community, Arts & Cultural Events 23-Q4
15.10 Youth Sponsorship 23-Q4
15.13 Rural Community Halls 23-Q4
5.1 Planning and Development Fees 21-Q2
5.8 Subdivisions- General Conditions 21-Q2
5.16 General Municpal Servicing Standards 21-Q1
5.17 Food Truck & Mobile Vendor Policy 22-Q2
5.18 Location Filming 24-Q2
18.1 Communications Policy 22-Q2
18.2 Public Consultation Policy 23-Q2
18.3 Social Media Policy 20-Q4
18.4 Coffee with Council 21-Q2
17 2020.06.09 Adopted Council Meeting Package
8.22
Traffic, Pursuit and Emergency Responses
Policy 22-Q2
8.22
Traffic, Pursuit and Emergency Responses
Policy 22-Q2
8.22
Traffic, Pursuit and Emergency Responses
Policy 22-Q2
8.22
Traffic, Pursuit and Emergency Responses
Policy 22-Q2
17.1 Kneehill County Safety Policy 21-Q1
19.1 Human Resources Policy updated 2016 23-Q4
14.1 Compensation for Crop and Land Damages 21-Q1
14.9
Utility Placement Within Municipal Road
Allowances 20-Q4
14.10
Long Service Connections from Main
Distribution Line to Residence 22-Q3
14.11 Future Use Rural Water Service 23-Q3
14.12
Water Riser Installation on Existing County
Waterlines 22-Q3
14.15 Increased Water Volume 20-Q4
14.16 Multiple Residences on Single Land Title 23-Q3
9.2 Approaches- Gravel and Culverts 20-Q3
9.7 Planting of Trees in Hamlet Boulevards 20-Q3
13.1 Commercial and Industry Dust Suppression 20-Q3
13.4
Residential Dust Suppression Control- Calcium
Chloride & Spec Crude Product 24-Q1
13.6.2 Gravel: Gravel Specifications 24-Q2
13.6.7 Gravel: Gravel Stock Pile Leases 21-Q2
13.10 Mail Boxes 20-Q3
13.15 Approaches Construction Guidelines 20-Q3
13.18 Land Agreements 20-Q2
18 2020.06.09 Adopted Council Meeting Package
13.20.2
Road Building/Construction Standards: Building
Standards 20-Q2
13.20.4
Road Building/Construction Standards: County
Blade Grade Road Standards 20-Q2
13.23.4
Sale of County Property: Sale, Rent, Lease of
County Road Allowances 21-Q2
13.24.1 Sanding: Sanding Material Not to be Sold 20-Q3
13.25 Seeding Roadsides 21-Q2
13.27 Services to Other Jurisdictions 20-Q3
13.28 Snowplowing Policies 23-Q4
13.29 Texas Gates 20-Q3
13.36 Maintenance of Dirt Trail Road Allowances 24-Q2
13.37 Pipeline Road Crossing 20-Q3
13.38 Brush & Tree Control Road Allowances 20-Q3
13.39
Development of Undeveloped Road Allowance
Non-Energy Related 23-Q1
13.40
Development of Undeveloped Road Allowance
Energy Related 23-Q1
11.17 W.C.B. Policy Re: Contractors 20-Q3
11.19 Signing of Agreements 20-Q3
16.1 Reserves 21-Q3
16.2 Accounts Receivable Collection Process 23-Q2
16.3 Donation Acceptance Policy 20-Q3
16.4
Capital Equipment Replacement Plan Over-
Expenditure Process 22-Q2
16.5 Authorization of Unbudgeted Expenditures 21-Q3
16.7 Investments 22-Q2
16.9 Signing Authorization 20-Q4
16.12 Credit/Debit and Fuel Card Policy 23-Q2
16.13
Tangible Capital Assets Accounting Standards
and Depreciation 22-Q3
16.15 Tax Cancellations 21-Q3
16.16 Sale of Properties 20-Q4
16.17 Acceptance of Payments 21-Q4
16.18
US Dollar Bank Account and Currency
Exchange 21-Q4
16.19 Purchasing and Procurement 22-Q3
16.20 Utility Billing 23-Q3
16.21 Strategic Asset Management 23-Q3
19 2020.06.09 Adopted Council Meeting Package
Addition to Agenda20 2020.06.09 Adopted Council Meeting Package
REQUEST FOR DECISION
AGENDA ITEM #
12.0
Page 1 of 1
Version: 2020-01
Subject: Council Follow-up Action List
Meeting Date: Tuesday, June 9, 2020
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council receive the report regarding the Council Follow-up Action List for
information, as presented.
Background/
Proposal
To request Council’s acceptance of the Council Follow-Up Action List.
Discussion/
Options/
Benefits/
Disadvantages:
Please find attached the Council Follow-Up Action List. The Council Follow-up
Action list is a list of items from Council meetings that require follow-up. This
document is regularly updated after each Council meeting.
Financial
Implications:
N/A
Council Options:
1. Receive the report regarding the Council Follow-up Action List for information.
2. Council provide further direction or required changes/amendments.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
June 9, 2020 Council Follow-Up Action List
Follow-up
Actions:
Update Action List and provide updated Council Follow-Up Action List at the next
Council meeting.
CAO Approval:
Mike Haugen, Chief Administrative Officer
21 2020.06.09 Adopted Council Meeting Package
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
25-Jun-19 302/19
Councillor Penner moved that Council move to direct
administration to pursue the easement regarding the Three
Hills Creek Area Structure Plan.Planning Department Waiting on Landowner
14-Jan-20 27/20
Deputy Reeve McGhee moved that Council authorize the
funds realized from the sale of surplus equipment located on
the property located at SE 15-28-22 W4M be transferred to
the Building Reserve.In Progress
11-Feb-20 49/2020
Deputy Reeve McGhee moved that administration submit an
application under the Provincial Education Requisition Credit
(PERC) for Uncollectable Education Property Taxes on Oil and
Gas Properties.
In Progress; the
application intake for this
grant is not until January
2021.
25-Feb-20 90/2020
Councillor Penner moved to host the Kneehill County
Discovery Fair Ratepayer Evenings located in Torrington and
Carbon within the month of August.Tentative Dates Booked
10-Mar-20 139/2020
Councillor King moved to amend the commencement and
completion dates for the Badlands Motorsport Resort
Development Agreement.
With Applicant for
Signature
24-Mar-20 169/2020
Deputy Reeve McGhee moved that Council direct
administration to bring back the Procedural Bylaw for revision
immediately following the conclusion of the COVID-19 event.
On hold until COVID-19 is
over
14-Apr-20 189/2020
Councillor King moved to direct administration to pursue the
road closure and consolidation of a portion of Township Road
28-4, which is an undeveloped road allowance adjacent to the
south end of Horseshoe Canyon (more specifically the SW-27-
28-21-W4), and road plan 834 LK into descriptive plan 091
0342, Block 1, Lot 2.
Surveyor has been
notified to proceed
14-Apr-20 190/2020
Councillor Christie moved to direct administration to pursue
the road closure and consolidation of a portion of Range Road
26-0, which is an undeveloped road allowance adjacent to the
Keiver’s Lake Campground.
Surveyor has been
notified to proceed
26-May-20 250/2020
Councillor King moved that Council approve as presented,
Policy #13-36, Maintenance of Dirt Trail Road Allowances.Completed
26-May-20 251/2020 Councillor Christie moved that Council approve as presented,
Policy #13-6-2, Gravel Specifications.Completed
26-May-20 252/2020 Deputy Reeve McGhee moved that Council approve Policy 5-
18, Location Filming Policy, as presented.Completed
26-May-20 253/254/2
55/2020
Council provided all three readings to Bylaw 1822, that being
a bylaw to provide for the regulation and control of public
events within Kneehill County.Completed
26-May-20 257/2020
Deputy Reeve McGhee moved that Council appoint Carolyn
Van der Kuil as the clerk to the Subdivision and Development
Appeal Board, and appoint Mary Lou Willis as the alternate.Completed
26-May-20 258/2020
Deputy Reeve McGhee moved that Council approve the
Marigold Library Schedule C requisition for Marigold Library
System that outlines Marigold’s levy rates for municipalities
and library boards for 2021 and 2022.Completed
Council Action Items
22 2020.06.09 Adopted Council Meeting Package
AMENDMENT SUMMARY
Council Meeting Date: June 9, 2020
Purpose:
The purpose of the Amendment Summary is to explain the differences from the original package that
was presented at the Council meeting compared to the amended version.
Agenda:
Additions under Council and Committee Reports
11.1- Kneehill Housing Corporation
11.2- Community Futures Wildrose
Package:
11.2 Community Futures Wildrose
Regional Relief and Recovery Fund- Community Futures Wildrose Infogram Sheet
23 2020.06.09 Adopted Council Meeting Package