HomeMy WebLinkAbout2020.03.24 Council Meeting Minutes,X-nahill
COUNTY
1600-2nd Street NE
Three Hills, AB
TOM 2AO
CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of March 10, 2D20
3.0 Delegations
No Delegations Scheduled for this Meeting
4.0 Public Hearings
4.1 Bylaw 1807, Acme/Kneehill Intermunicipal Development Plan a@10:00 a.m.
5.0 Municipal Services
5.1 Transportation
5.1.1 Policy #13-4, Residential Dust Suppression Calcium Chloride and Spec
Crude Product
5.2 WaterlWastewater/Environment
No Report
5.3 Planning
5.3.1 Bylaw 1806, Wheatland/Kneehill County Intermunicipal Development
Plan
5.3.2 Cancellation of the April Municipal Planning Commission Meeting
5.3.3 Postpone Open House for Draft Land Use Bylaw 1808
5.3.4 Postpone Public Hearing for Drumheller/Kneehill Intermunicipal
Development Plan
5.3.5 Blanket Extension for Subdivisions in the Queue
5.4 Agricultural Service Board & Parks
No Report
5.5 Protective Services
No Report
6.0 Corporate Services
6.1 2019 Non TCA & TCA Project Status Report
6.2 2020 Operating & Capital Budget Approval
7.0 Business Arising from Previous Minutes
7.1
8.0 New Business
8.1
2020 Parade Season
8.2
Drumheller Area Health Foundation
8.3
Rehoboth Christian Ministries Request
8.4
Bylaw 1821, Procedural Bylaw
8.5
Business Continuity Overview
8.6
Kneehiil County Organizational Chart
8.7
❑rumheller/Kneehiil County Intermunicipal Collaboration Framework
8.8
Acme/Kneehill County Intermunicipal Collaboration Framework
9.0 Disposition of Delegation & Public Hearing Business
9.1 Bylaw 1807, AcmelKneehill Intermunicipal Development Plan
10.0 Council and Committee Reports
10A Community Futures Wildrose
11.0 Council Follow-up Action List
12.0 Closed Session
12.1 Disclosure Harmful to Business Interest of a Third Party (Section 16)
13.0 Motions from Closed Session
Adjournment
MINUTES OF THE MARCH 24, 2020 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1
Faye McGhee, Deputy Reeve
Division No. 2
Debbie Penner, Councillor
Division No. 3
Jerry Wittstock, Reeve
Division No. 6
Wade Christie, Councillor
Division No. 7
Kenneth King, Councillor
ABSENT:
Division No. 4
Division No. 5
ALSO PRESENT:
Chief Administrative Officer
Director Municipal Services
Glen Keiver, Councillor
Jim Hugo, Councillor
Director Corporate Services
Sr. Manager of Transportation and Facilities
Mike Haugen
Laurie Watt
Bill McKennan
Brad Buchert
Manager of Planning and Development Barb Hazelton (Video Conf)
Recording Secretary Carolyn Van der Kuil
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Aizenda
Additions under Closed Session
12.1 Disclosure harmful to business interest of a third party (S. 16)
Additions under Municipal Services- Planning
5.3.5 Blanket Extension for Subdivisions in the Queue
ADOPTION OF 1.2 Adoption of Agenda
AGENDA
140/2020 Councillor Christie moved approval of the agenda as amended.
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of Marcb 10, 2020
141/2020 Councillor King moved approval of the March 10, 2020 Council
Meeting minutes as presented.
CARRIED UNANIMOUSLY
-Initials nitials
COUNCIL MINUTES OF MARCH 24, 2020
MUNICIPAL SERV 5.0 Municipal Services
TRANSPORTATION 5.1 Transnortation
5.1.1 Policy #13-4, Residential Mist Suppression Caleitun Chloride
and Spec Crude Product
142/2020 Councillor King moved to approve Policy #13-4, Residential Dust
Suppression Calcium Chloride and Spec Crude Product as presented
and to receive for information the Dust Control information report.
CARRIED UNANIMOUSLY
PLANNING 5.3 planning
5.3.1 Bylaw 1806, Wheatland/Kneehill County Intermunicipal
Development Plan
143/2020 Deputy Reeve McGhee moved second reading of Bylaw 1806 for the
Wheatland County and Kneehill County Intermunicipal Development
Plan.
CARRIED UNANIMOUSLY
144/2020 Councillor Christie moved third reading of Bylaw 1806 for the
Wheatland County and Kneehill County Intermunicipal Development
Plan.
CARRIED UNANIMOUSLY
5.3.2 Cancellation of the April Municipal Planning Commission
Meetine
145/2020 Councillor Penner moved to cancel the Municipal Planning
Commission Meeting, scheduled for April 23, 2020.
CARRIED UNANIMOUSLY
5.3.3 Post one Open House for Draft Land Use Bylaw 1808
146/2020 Councillor King moved to postpone the Open House for the draft Land
Use Bylaw 1808, scheduled for April 2, 2020.
CARRIED UNANIMOUSLY
5.3.4_Postpone Public Hearing for Drumheller/Kneehill
Intermunici al Development Plan
147/2020 Deputy Reeve McGhee moved to postpone the Public Hearing for the
Town of Drumheller & Kneehill County Intermunicipal Development
Plan, scheduled for April 14, 2020.
CARRIED
5.3.5 Blanket Extension for Subdivisions in the Due
148/2020 Councillor King moved that Council provide an automatic 6-month
extension for previously approved subdivision applications that will
expire in the next 6 months.
CARRIED UNANIMOUSLY
2
Initials
COUNCIL MINUTES OF MARCH 24, 2020
149/2020 Deputy Reeve McGhee moved to waive the required extension fees for
these subdivisions.
CARRIED UNANIMOUSLY
CORPORATE SERV 6.0 Cornorate Services
6.12019 Non TCA & TCA Pro'ect Status Report Continued
150/2020 Deputy Reeve McGhee moved to approve the project carry -forward
projects and funding sources as detailed in Appendix B — 2019 Carry
Forward Projects.
CARRIED UNANIMOUSLY
151/2020 Councillor Penner moved that $2,796,118 be contributed to the
Transitional Funds Reserve to fund the carry -forwards.
CARRIED UNANIMOUSLY
152/2020 Councillor King moved to approve the budget amendments for Capital
Equipment Plan purchases (Project #'s 24-38), which are over -spent by
funding these from the projects that were under -spent.
CARRIED UNANIMOUSLY
153/2020 Councillor Christie moved that $11,100 be contributed in 2019 to the
Municipal Reserve.
CARRIED UNANIMOUSLY
154/2020 Councillor King moved to receive this report for information.
CARRIED UNANIMOUSLY
6.2 2020 Ooeratina & CM)ilal Budget Approval
The Chair called for a recess at 9:54 a.m. and called the meeting back
to order at 10:00 a.m. with all previously mentioned members present.
PUBLIC HEARINGS 4.0 Public Hearings
4.1 Bylaw #1807 Acme/Kneehill Intermunici al Development Plan
A 10:00 a.m.
155/2020 Councillor King moved that the Public Hearing for Bylaw # 1807 be
opened at 10:00 a.m.
CARRIED UNANIMOUSLY
Person(s) who presented: Laurie Watt, Director of
Municipal Services
Person(s) who spoke in favour: None
Person(s) who spoke in opposition: None
Person(s) who spoke in rebuttal: None
4 Initials
COUNCIL MINUTES OF MARCH 24, 2020
156/2020 Councillor Penner moved that the Public Hearing for Bylaw #1807 be
closed at 10:19 a.m.
CARRIED UNANIMOUSLY
6.2 2020 Operating & Captital Budget Approval Continued
157/2020 Councillor King moved that the 2020 Operating Budget in the amount
of $31,799,000 as detailed in Appendix I be approved.
CARRIED UNANIMOUSLY
158/2020 Deputy Reeve McGhee moved that the transfer from reserves and
contribution to reserves as detailed in Appendix III and Appendix IV
be approved.
CARRIED UNANIMOUSLY
159/2020 Councillor Penner moved that the 2020 Non TCA Projects, including
Gravel Projects, as detailed in Appendix V be approved.
CARRIED UNANIMOUSLY
160/2020 Councillor Christie moved that the 2020 Capital Budget and funding
sources in the amount of $18,600,887 as detailed in Appendix VII be
approved.
CARRIED UNANIMOUSLY
161/2020 Councillor Penner moved to receive this report for information.
CARRIED UNANIMOUSLY
NEW BUSINESS 8.0 New Business
8.12020 Parade Season
162/2020 Deputy Reeve McGhee moved to authorize attendance to Council to
participate in the Linden, Carbon, Acme, Trochu, Drumheller and
Three Hills 2020 parades.
CARRIED UNANIMOUSLY
8.2 Drumheller Area Health Foundation
163/2020 Councillor Penner moved to direct Administration to withdraw from
the Drumheller Area Health Foundation Board.
CARRIED UNANIMOUSLY
8.3 Rehoboth Christian Ministries Reguest
164/2020 Councillor Christie moved to waive the Keiver's Lake Day Use Area
fee to the Rehoboth Christian Ministries in the amount of $200.00, for
the four days they will be booking this summer during the week as long
as the Keiver's Lake facility is open for business.
CARRIED UNANIMOUSLY
4
Initials
COUNCIL MINUTES OF MARCH 24, 2020
8.413y1aw 1821, Procedural Bylaw
165/2020 Deputy Reeve McGhee moved to provide first reading to Bylaw 1821
that being a bylaw for the purpose of regulating meeting proceedings
for Council and Council Committee Meetings and rescinding Bylaw
1779.
CARRIED UNANIMOUSLY
166/2020 Councillor Penner moved to provide second reading to Bylaw 1821.
CARRIED UNANIMOUSLY
167/2020 Councillor Christie moved to give unanimous consent for third reading
to Bylaw 1821.
CARRIED UNANIMOUSLY
168/2020 Councillor King moved to provide third reading to Bylaw 1821.
CARRIED UNANIMOUSLY
169/2020 Deputy Reeve McGhee moved that Council direct administration to
bring back the Procedural Bylaw for revision immediately following
the conclusion of the COVID-19 event.
CARRIED UNANIMOUSLY
8.5 Business Continuity Overview
170/2020 Deputy Reeve McGhee moved to accept the report regarding an
Overview of Business Continuity Planning for information, as
presented.
CARRIED
8.6 Kneehill County Organizational Chart
171/2020 Councillor King moved to accept the Kneehill County Organizational
Chart and direct Administration to amend Policy 3-16 with the new
Organizational Chart.
CARRIED UNANIMOUSLY
8.7 Drumheller/Kneehill County Intermunicipal Collaboration
Framework
172/2020 Deputy Reeve McGhee moved to authorize the Reeve and CAO to
execute the Kneehill County -Town of Drumheller Intermunicipal
Collaboration Agreement as presented.
CARRIED UNANIMOUSLY
Initials
COUNCIL MINUTES OF MARCH 24, 2020
8.8 Acme/Kneehill CountE Intermunicipal Collaboration
Framework
173/2020 Deputy Reeve McGhee moved to authorize the Reeve and CAO to
execute the Acme Transportation Agreement as presented.
CARRIED UNANIMOUSLY
174/2020 Councillor Penner moved to authorize the Reeve and CAO to execute
the Acme Fire Services Agreement as presented.
CARRIED UNANIMOUSLY
175/2020 Councillor King moved to authorize the Reeve and CAO to execute the
Acme Recreation Agreement as presented.
CARRIED UNANIMOUSLY
176/2020 Councillor Christie moved to authorize the Reeve and CAO to execute
the Acme Urban Weed and Pest Agreement as presented.
CARRIED UNANIMOUSLY
177/2020 Deputy Reeve McGhee moved to authorize the Reeve and CAO to
execute the Acme Transfer Station Agreement as presented.
CARRIED UNANIMOUSLY
178/2020
179/2020
DISPOSITION OF
DELEGATION
BUSINESS
Councillor King moved to authorize the Reeve and CAO to execute the
Linden Transfer Station Agreement with the Village of Acme as
presented.
CARRIED UNANIMOUSLY
Councillor Penner moved to authorize the Reeve and CAO to execute
the Kneehill County — Village of Acme Intermunicipal Collaboration
Agreement as presented.
CARRIED UNANIMOUSLY
The Chair called for a recess at 11:40 a.m. and called the meeting back
to order at 11:47 a.m. with all previously mentioned Council members
present.
9.0 Disposition of Delegation Business
9.1 Bylaw 1807 Acme/Kneehill Intermunicipal Development Plan
180/2020 Councillor Christie moved second reading of Bylaw 1807 for the
Village of Acme and Kneehill County Intermunicipal Development
Plan.
CARRIED UNANIMOUSLY
6
Initials
COUNCIL MINUTES OF MARCH 24, 2020
181/2020 Councillor King moved third reading of Bylaw 1807 for the Village of
Acme and Kneehill County Intermunicipal Development Plan.
CARRIED UNANIMOUSLY
COUNCIL REPORTS 10.0 Council and Committee Reports
10.1 Community Futures Wildrose- Meeting minutes from the
January 2nd, 2020 were provided.
182/2020 Deputy Reeve McGhee moved that Council receive the Council and
Committee reports as presented.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 11.0 Council Follow -Up Action List
183/2020 Councillor Penner moved that Council receive the March 24, 2020
Council Follow -Up Action List as presented for information.
CARRIED UNANIMOUSLY
CLOSED SESSION 12.0 Closed Session
184/2020 Councillor Christie moved that Council convene in closed session to
discuss disclosure harmful to business interest of a third party as per
section 16 of the Freedom of Information and Protection of Privacy
Act, at 11:53 a.m.
CARRIED
The following people were in attendance of the closed session to
provide a report and advise Council:
Mike Haugen, CAO
Laurie Watt, Director of Municipal Services
Bill McKennan, Director of Corporate Services
Carolyn Van der Kuil, Recording Secretary
185/2020 Councillor King moved that Council return to open meeting at 12:23
p.m.
CARRIED UNANIMOUSLY
12:23 p.m. — meeting recessed to allow return of public.
12:23 p.m. - meeting resumed.
7
Initials
COUNCIL MINUTES OF MARCH 24, 2020
ADJOURNMENT Adjournment
The meeting adjourned at 12:24 p.m.
a4k
Jerry ittstock
LACE Reeve
Mike Haugen
CAO
J Initials
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.xneehill
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Appendix 1
2020 OPERATING BUDGET
2020 Budget
Operating Revenues
LICENSES AND PERMITS
87,100
OPERATING GRANTS (Appendix II)
515,412
OTHER REVENUE
364,467
:SALE OF GOODS AND SERVICES
1,372,848
:SALES TO OTHER GOVERNMENTS
107,230
RENTAL INCOME
145,735
PENALTIES AND FINES
130,000
OTHER TAXES
400,000
PROPERTY TAXES
21,690,660
SPECIAL TAXES AND FRONTAGE
1,378,111
RETURN ON INVESTMENTS
702,800
TRANSFER FROM RESERVES (Appendix III)
4,225,792
CAPITAL EQUIPMENT PLAN SALES
678,845
Total County Revenues
31,799,000
Operating Expenses
CONTRACT AND GENERAL SERVICES
3,401,138
MATERIAL, GOODS, SUPPLIES & UTILITIES
3,912,642
SALARIES, WAGES AND BENEFITS
9,442,509
OTHER EXPENSES
104,705
PROVISION FOR ALLOWANCES
1,100,000
PURCHASES FROM OTHER GOVERNMENTS
592,822
'TRANSFER TO OTHER GOVERNMENTS
1,036,389
'TRANSFERS TO INDIVIDUALS AND ORGANIZATIONS
292,289
TRANSFERS TO LOCAL BOARDS AND AGENCIES
101,763
CONTRIBUTIONS TO RESERVE (Appendix IV)
4,679,620
NON TCA (OPERATING) PROJECTS (Appendix V)
1,235,123
GRAVEL (INVENTORY) PROJECTS (Appendix V)
5,900,000
Total County Expenses
31,799,000
2020-03-19
;Initials
COUNCIL MINUTES OF MARCH 24, 2020
COUNTY
Appendix 11
OPERATING GRANTS DETAIL
MSIOperating
283,917
Fire Services Training
13,136
ASB Provincial Operating
168,359
ASB Provincial Environmental Operating
50,000
'TOTAL OPERATING GRANTS
515,412
Appendix 111
TRANSFER FROM RESERVES
IT Reserve
50,000
Contingency Reserve
Environmental Reserve
112,500
1,061,123
Revenue Stabilization Reserve
152,169
Gravel Reserve
2,800,000
Transitional Funds Reserve
50,000
TOTAL
4,225,792
Appendix IV
CONTRIBUTIONS TO RESERVE
Water Service Area Reserve
1,328,222
Capital Equipment Plan Reserve
2,869,898
Building Reserve
481,500
TOTAL
4,679,620
2020-03-19
Initials
COUNCIL MINUTES OF MARCH 24, 2020
,Yneehill
COUNTY
Appendix V
OPERATING BUDGET PROJECTS (Including Carry Forwards)
Description 2020 Budget
NON TCA (OPERATING) PROJECTS
Wimborne Environmental Reclamation - 2018 Carry Forward
Tree assessment, removal and replacement. Torrington, Swalwell,
Huxley
1,061,123
50,000
Alarm Update at the shop
18,000
iFCSS building - New doors and windows
26,000
50,000
30,000
(Regional Fire Fighting Training Plan
(Bulk Water Software Upgrade
TOTAL NON TCA (OPERATING) PROJECTS
1,235,123
GRAVEL [OPERATING( PROJECTS
Purchase 30,000 tonnes for stock piles
575,000
Torrington Pit Excavation -1.5 million tonnes Pit Run
5,250,000
Contract Gravel Hauling-10,000 tonnes
75,000
'TOTAL GRAVEL (OPERATING) PROJECTS
5,900,000
'TOTAL OPERATING BUDGET PROJECTS
7,135,123
Grey shaded lines represent Carry Forward Project
2020-03-19
, Initials
COUNCIL MINUTES OF MARCH 24, 2020
lwneehill
COUNTY
Amendix V!
2020 BUDGET CHANGES
Dec 3 2019 to March 24 2020
OPERATING
k DESCRIPTION 2020 Budget
60,110—,1 fW— h., oee.n.— —A r.- 9 C-46-
1
Council Chambers Microphone System added
25,000
Council Chambers Microphone Systern `under) from I I Reserve
25 000
2
Drum Waste newTranstor Bins added
152,169
Drum Waste new Transtor Bins funded from Revenue Stabilization Reserve
(152,169)
3
Fire Services Training Program added
13,136
Fire Services TraiNng Program funded from Grant
(13,136)
4
Water Service Area and Special Benefiting Tax decreased reflective of updated assessment
119,395
Water Service Area and Special Benefiting Tax reduction of Contribution to Reserve
119 395
5
Capital Equipment Plan Sales added
588,064
Capital Equipment Plan Sales Contribution to Reserve added
(583,064)
6
Transfers to Other Governments increased
400,000
Transfers to Other Governments funded from Gravel Reserve
(400 000
7
Provincial Policing expense increase
69,611
8
New Initiatives Expense decreased
(100,000)
9
Council Contingency Expense decreased
(50,000)
10
MSI Operating Grant Revenue increased
(12,9190)
11
Aqua 7 water purchase expense decreased
(44,300)
12
Torrington Pit Excavation funding from Gravel Reserve increased (2,000,000to 2,400,000)
(400,000)
13
Net impact of assessment and tax rate changes to tax revenue.
(113,534)
*** Tax rate changes generated additional revenue of 705,239
**" Assessment decrease was higher than anticipated and reduced tax revenue by an additional 591,705
14
Anticipated assessment changes generating revenue increase
(248,967)
CAPITAL
U DESCRIPTION 2020 Budget
Additional Ex enditures Offset 6 Rsserves anrJ +_;rant Fundin
15 Grader Shed Property Acquisition added 150,000
Grader Shed funded from Contingency RqLSi'rvC•, Motion2512020 (150,000]
16 Bridge Projects increased 200,000
Bridge Projecta funded from MSI Grant (200,0001
Initials
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Appendix Viii
CAPITAL EQUIPMENT PLAN PURCHASES
Expenditures
Funding Source
Current Equipment Description
i Project #
2020 Budget
CEP Reserve
2014 Dodge Durango 1A 27,628 27,628
1999 Carbon Engine E-11 (GMC Fire Truck) 1 B 472,987 472,987
1999 Torrington GMC Pumper Engine E-41 1C 469,164 469,164
2007 Trochu Freightliner M2-106 Engine 1 D 472,987 472,987
2000 Acme 1000 Freightliner Engine E-21 1 E 469.164 463 164
2019 CARRY FORWARD TOTAL 1,911,93D 1.911,930
2005 T/A Tilt Deck Trailer 2A 15,000 15,000
2015 Kubota RTV 900 XTWH 2B 28,000 28,000
2013 Ford F250 XLT 4x4SCAB
2C
45,000
45,000
65,000
2002 Tee'ay Spray System With Install
2D
65,000
2002 Spray Truck System
2E
65,000
65,000
2016 Ford 3 ton 4x4 Cab & Chassis DRW
2F
75,000
75,000
2011 Ford 550 Spray Truck and equipment
2G
75,000
75,000
2015 Dodge Durango
2H
65,000
65,000
2006 SCBA Compressor
21
25,000
25,000
2014 Ford Expedition 4WD 4DR XL
2J
70,000
70,000
2019 Bobcat T870 Skid Steer
2K
84,064
84,064
2019 Bobcat 5600 Toolcat
2L
60,360
60,360
2010 Ford F150
2M
35,000
35,000
2015 Baumali ht Brush Mulcher
2N
45,000
45,000
2013 Canuck End Dump Tridem R12-3500
20
79,000
79,000
2010 Trail King TK110SA Trailer Low Boy
2P
80,000
80,000
2013 Load Line Tridem Centre CUL
2Q
120,000
120,000
2013 Freightliner Coronado
2R
190,000
190,000
2013 Freightliner Coronado
2S
190,000
190,000
2007 STERLING Sander/Plow (Fixed Mount)
2T
235,000
235,000
2013 CAT 160M Grader
21J
570,000
570,000
2017 Toro Z-Master 5000 52" Deck 251-1p Kohler
2V
15,000
15,000
2017 Toro Z-Master 5000 72" Deck 26.51-1p Kohler
2W
15,000
15,000
2017 John Deere 1025R Utility Tractor
2X
20,000
20,000
2010 SWS Utility Trailer
2Y
15,000
15,000
2014 Rainbow Excursion Tilt Trailer
2Z
15,000
15,000
2013 Ford F150 XLT4x4SCAB
2AA
45.000
45,000
2016 Ford 3 ton 4x4 Cab & Chassis DRW
2138
15,000
15,000
2010 SWS Utility Trailer
2CC
14.000
14.000
2014 Dodge Ram 1500 Light
2DD
40.000
40.000
2020 NEW TOTALI
2,410,424
2.410.424
Grey shaded lines represeEEr Cairy Forward Pr M
18 f1
W
Initials