HomeMy WebLinkAbout2020.02.25 Adopted Council Package
COUNCIL MEETING AGENDA
1600-2nd Street NE
Three Hills, AB
T0M 2A0
February 25, 2020
8:30 a.m.
CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of February 11, 2020
3.0 Delegations No Delegations Scheduled
4.0 Public Hearings
No Public Hearings Scheduled
5.0 Municipal Services
5.1 Transportation
No Report
5.2 Water/Wastewater/Environment
No Report
5.3 Planning
5.3.1 Village of Acme & Kneehill County Intermunicipal Development Plan
5.3.2 Communications Plan, Draft Land Use Bylaw 1808
5.4 Agricultural Service Board & Parks
No Report
5.5 Protective Services
No Report
6.0 Corporate Services
No Report
7.0 Business Arising from Previous Minutes
7.1
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February 25, 2020 Council Meeting Agenda
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8.0 New Business
8.1 Three Hills Victim Services Request
8.2 Intermunicipal Collaboration Framework Agreement Mountain View County
8.3 Intermunicipal Collaboration Framework Agreement Starland County
8.4 Intermunicipal Collaboration Framework Agreement County of Stettler
8.5 Intermunicipal Collaboration Framework Agreement Rocky View County
8.6 Intermunicipal Collaboration Framework Agreement Wheatland County
8.7 Intermunicipal Collaboration Framework Agreement – Town of Trochu
8.8 2020 Discovery Fair
9.0 Disposition of Delegation & Public Hearing Business
9.1
10.0 Council and Committee Reports
10.1 Drumheller and District Solid Waste Association
10.2 Reynolds Mirth Richards and Farmer LLP Law Seminar
11.0 Council Follow-up Action List
12.0 Closed Session
12.1 Legal (Section 24)
12.2 Intergovernmental Relations (Section 21)
13.0 Motions from Closed Session
Adjournment
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Initials
MINUTES OF THE FEBRUARY 11, 2020 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ALSO PRESENT:
Chief Administrative Officer Mike Haugen
Director Corporate Services Bill McKennan
Sr. Manager of Transportation and Facilities Brad Buchert
Manager of Planning and Development Barb Hazelton
Manager of Financial Services Will Wolfe
Tax and Utility Clerk Caroline Siverson
Facilities Maintenance Technician Jason Fehr
Recording Secretary Carolyn Van der Kuil
Communications Officer Christine Anderson
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
No additions were made to the agenda.
ADOPTION OF
AGENDA
1.2 Adoption of Agenda
44/2020 Councillor Christie moved approval of the agenda as presented.
CARRIED
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of January 28, 2020
45/2020 Councillor King moved approval of the January 28, 2020 Council
Meeting minutes as presented.
CARRIED
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COUNCIL MINUTES OF FEBRUARY 11, 2020
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Initials
MUNICIPAL SERV 5.0 Municipal Services
PLANNING 5.3 Planning
5.3.1 Draft Land Use Bylaw 1808
46/2020 Councillor King moved first reading of Land Use Bylaw 1808 that
being a bylaw to establish a new Land Use Bylaw and rescind former
Land Use Bylaw 1773 and amendments thereto.
CARRIED UNANIMOUSLY
47/2020 Deputy Reeve McGhee moved to direct Administration to schedule a
public engagement process prior to a public hearing being scheduled.
CARRIED UNANIMOUSLY
CORPORATE SERV 6.0 Corporate Services
6.1 Tax Cancellation Request
48/2020 Councillor King moved that the 2019 & prior year property taxes in
arrears in the amount of $1,485,335.53 be expensed and cancelled on
rolls 30230631400, 30232241500, 30242920300, 31232220400,
40000230000, 40001610000 and 40001640000.
CARRIED UNANIMOUSLY
49/2020 Deputy Reeve McGhee moved that administration submit an
application under the Provincial Education Requisition Credit (PERC)
for Uncollectable Education Property Taxes on Oil and Gas Properties.
CARRIED UNANIMOUSLY
50/2020 Councillor King moved that administration is also directed to void any
2020 penalties currently attached to these rolls.
CARRIED UNANIMOUSLY
BYLAW #1816 6.2 Bylaw #1816 – Short-Term Borrowing
51/2020 Councillor Penner moved that Council give first reading to
Bylaw #1816 that being a bylaw to authorize the short-term borrowing
of funds, from time to time, as may be necessary to meet the financial
obligations of Kneehill County.
CARRIED UNANIMOUSLY
52/2020 Councillor Christie moved that second reading be given to Bylaw
#1816.
CARRIED UNANIMOUSLY
53/2020 Councillor King moved that Council gives unanimous consent for third
and final reading to Bylaw #1816.
CARRIED UNANIMOUSLY
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COUNCIL MINUTES OF FEBRUARY 11, 2020
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Initials
54/2020 Deputy Reeve McGhee moved that third reading be given to Bylaw
#1816.
CARRIED UNANIMOUSLY
The Chair called for a recess at 8:56 a.m. and called the meeting back
to order at 9:01 a.m. with all previously mentioned Council members
present.
DELEGATIONS 3.0 Delegations
3.1 Ron Gorr Memorial (Torrington) Arena Project – Brad
Buchert @ 9:00 a.m.
Brad Buchert, Jason Fehr and the Torrington Ag Society presented to
Council a report on all the work that has been completed to the Ron
Gorr Memorial Arena Project.
6.3 2019 Preliminary Operating Budget Results
55/2020 Councillor King moved to approve the following reserve contributions
in the 2019 Operating Budget:
$55,000 to the Water Service Area Reserve
$145,000 to Revenue Stabilization Reserve (Transtor Bins)
$1,500,000 to Revenue Stabilization Reserve (Tax Issues)
CARRIED UNANIMOUSLY
56/2020 Councillor Christie moved to approve the remaining balance of the
2019 Operating Budget Surplus be allocated to the Roads Reserve.
CARRIED
57/2020 Councillor King moved that this report be received for information.
CARRIED UNANIMOUSLY
The Chair called for a recess at 9:51 a.m. and called the meeting back
to order at 10:00 a.m. with all previously mentioned Council members
present.
PUBLIC HEARINGS 4.0 Public Hearings
4.1 Bylaw #1810, Town of Three Hills & Kneehill County
Intermunicipal Development Plan @ 10:00 a.m.
58/2020 Councillor Christie moved that the Public Hearing for Bylaw #1810 be
opened at 10:00 a.m.
CARRIED
Person(s) who presented: Barb Hazelton, Planning &
Development Officer
Person(s) who spoke in favour: None
Person(s) who spoke in opposition: None
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Initials
Person(s) who spoke in rebuttal: None
59/2020 Councillor King moved that the Public Hearing for Bylaw #1810 be
closed at 10:23 a.m.
CARRIED
NEW BUSINESS 8.0 New Business
8.1 Kneehill Area Community Discovery Nights 2020
60/2020 Councillor Keiver moved to authorize the attendance of Councillors
who are able to attend to the Kneehill Area Community Discovery
Nights being held in Acme, Linden and Carbon.
CARRIED UNANIMOUSLY
8.2 Kneehill County – Mountain View County Intermunicipal
Collaboration Framework Committee
61/2020 Councillor King moved to appoint Deputy Reeve McGhee, Councillor
Christie and Councillor Keiver to the Kneehill-Mountain View
Intermunicipal Collaboration Framework Committee and that Reeve
Wittstock be appointed as an alternate until the organizational meeting
after the next general election.
CARRIED UNANIMOUSLY
8.3 Cancellation of the February 18, 2020 Committee of the Whole
Meeting
62/2020 Deputy Reeve McGhee moved to cancel the Committee of the Whole
Meeting scheduled for February 18, 2020.
CARRIED UNANIMOUSLY
DISPOSITION OF
DELEGATION
BUSINESS
9.0 Disposition of Delegation Business
9.1 Bylaw 1810 – Town of Three Hills and Kneehill County
Intermunicipal Development Plan
63/2020 Councillor Penner moved second reading of Bylaw 1810 for the Town
of Three Hills and Kneehill County Intermunicipal Development Plan.
CARRIED UNANIMOUSLY
64/2020 Councillor Christie moved third reading of Bylaw 1810 for the Town of
Three Hills and Kneehill County Intermunicipal Development Plan.
CARRIED UNANIMOUSLY
9.2 Ron Gorr Memorial (Torrington) Arena Project
65/2020 Councillor King moved that Council receive for information the Ron
Gorr Memorial (Torrington) Arena Project update.
CARRIED UNANIMOUSLY
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Initials
COUNCIL ACT LIST 11.0 Council Follow-Up Action List
66/2020 Deputy Reeve McGhee moved that Council receive the February 11,
2020 Council Follow-Up Action List as presented for information.
CARRIED
CLOSED SESSION 12.0 Closed Session
67/2020 Councillor Christie moved that Council convene in closed session to
discuss Disclosure Harmful to Business Interests of Third Party and
Intergovernmental Relations pursuant to section 16 and section 21,
respectively, of the Freedom of Information and Protection of Privacy
Act, at 10:37 a.m.
CARRIED
The following people were in attendance of the closed session to
provide a report and advise Council:
Mike Haugen, CAO
Bill McKennan, Director of Corporate Services
Carolyn Van der Kuil, Recording Secretary
68/2020 Councillor King moved that Council return to open meeting at
12:26 p.m.
CARRIED
12:27 p.m. – meeting recessed to allow return of public.
12:27 p.m. - meeting resumed.
ADJOURNMENT Adjournment
The meeting adjourned at 12:27 p.m.
________________________
Jerry Wittstock
Reeve
_______________________
Mike Haugen
CAO
7 2020.02.25 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.3.1
Page 1 of 2
Version: 2019-01
Subject: Village of Acme & Kneehill County Intermunicipal Development Plan
Meeting Date: Tuesday, February 25, 2020
Presented By: Barb Hazelton, Manager of Planning and Development
Link to Strat Plan: Ensuring Communications & Engagement
Recommended
Motion:
1. That Council move first reading of Bylaw 1807 for the Village of Acme and
Kneehill County Intermunicipal Development Plan
2. That Council move to schedule the Public Hearing for the Village of
Acme/Kneehill County IDP, as per Section 606 of the Municipal
Government Act, to be held on March 24, 2020 at 10:00 a.m.
Background/
Proposal
In the spring of 2018, amendments to the Municipal Government Act came into
effect including the requirement for all municipalities who share a boundary to work
together to adopt an Intermunicipal Development Plan (IDP). The purpose of these
plans is to foster a collaborative planning approach for lands along the common
border between the two municipalities. This will ensure that certain identified areas
are viewed with regional perspective. By implementing a plan that contains both
guidelines for future uses as well as agreed dispute mechanisms, urban and rural
municipalities can reach agreement without negative impacts on either municipality.
From the perspective of both municipalities, enhanced management of the land
within the IDP area identified will prove advantageous for the long-term interests of
the municipalities and their residents.
Discussion/
Options/
Benefits/
Disadvantages:
A proposed draft was created and the administration and the assigned Committee
from both Kneehill County and the Village of Acme have met to review and revise
the proposed draft. The draft that has been attached is the outcome of this review.
This draft notes the following objectives:
• To develop an IDP framework for how the County and the Village will
collaborate together in order to plan and develop lands contained within the
IDP Area.
• To promote open communication between the municipalities, the public,
and interested stakeholders, and provide meaningful involvement and
consultation.
• To respect each other’s jurisdictional autonomy and integrity.
• To provide a framework for the provision of services and infrastructure
required for the Plan Area that demonstrates an equitable, efficient and
proactive approach.
• To utilize the IDP as a guide to collaboratively plan for lands within the IDP
Area that will promote opportunities for residential, commercial, industrial
and economic development while minimizing land use and environmental
impacts.
The next step in the process is to provide an opportunity for public comments and
feedback.
Financial
Implications:
N/A
8 2020.02.25 Adopted Council Package
REQUEST FOR DECISION AGENDA ITEM #
5.3.1
Page 2 of 2
Version: 2019-01
Council Options:
1. Council move first reading of proposed Bylaw 1807.
2. Council move to schedule the Public Hearing, as per Section 606 of the
Municipal Government Act, to be held on March 24, 2020 at 10:00 a.m.
3. Council move to schedule the Public Hearing for an alternate date.
4. Council move administration to provide additional information prior to
proceeding with first reading.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☐ Public Notification
☒ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☒ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Draft Intermunicipal Development Plan including Bylaw 1807 & proposed Plan Area
Maps
Follow-up
Actions:
Notifications for the Public Hearing will be sent to all ratepayers within the IDP area.
Advertising for the Public Hearing will be placed on the website as well as The
Capital.
Director Approval:
Laurie Watt, Director of Municipal Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
9 2020.02.25 Adopted Council Package
VILLAGE OF ACME
AND
KNEEHILL COUNTY
INTERMUNICIPAL DEVEL OPMENT
PLAN
Revised
February 4, 2020
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Village of Acme
Bylaw No. 2020-02
BYLAW No. 2020-02 OF THE VILLAGE OF ACME, IN THE PROVINCE OF ALBERTA,
BEING A BYLAW TO ADOPT THE VILLAGE OF ACME / KNEEHILL COUNTY
INTERMUNICIPAL DEVELOPMENT PLAN
WHEREAS, Section 631(1) of the Municipal Government Act, being Chapter M-26 of the Statutes of
Alberta, provides that two or more Councils must, by each passing a Bylaw, adopt an Intermunicipal
Development Plan;
AND WHEREAS, Council deems it desirable to adopt an Intermunicipal Development Plan with KNEEHILL
COUNTY;
AND WHEREAS, Council recognizes that the lands contained within the Intermunicipal Development Plan
will remain under the jurisdiction of each respective municipality, and that the Intermunicipal
Development Plan provides a basis for cooperation and communication on matters of mutual interest;
AND WHEREAS, notice of the proposed Bylaw and Public Hearing was given pursuant to Section 606(2) of
the Municipal Government Act, being Chapter M-26 of the Statutes of Alberta;
AND WHEREAS, a Public Hearing into the proposed Bylaw was scheduled for and held on
commencing at at the Village of Acme Office;
NOW THEREFORE, the Municipal Council of the Village of Acme duly assembled enacts as follows:
THAT THE VILLAGE OF ACME / KNEEHILL COUNTY INTERMUNICIPAL DEVELOPMENT PLAN, AS ATTACHED
AND FORMING PART OF THIS BYLAW BE ADOPTED.
READ a first time in Council this day of
READ a second time in Council this day of
READ a third time in Council and finally passed this day of
MAYOR
MUNICIPAL ADMINISTRATOR
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Kneehill County
Bylaw No. 1807
BYLAW No. 1807 OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA,
BEING A BYLAW TO ADOPT THE VILLAGE OF ACME / KNEEHILL COUNTY
INTERMUNICIPAL DEVELOPMENT PLAN
WHEREAS, Section 631(1) of the Municipal Government Act, being Chapter M-26 of the Statutes of
Alberta, provides that two or more Councils must, by each passing a Bylaw, adopt an Intermunicipal
Development Plan;
AND WHEREAS, Council deems it desirable to adopt an Intermunicipal Development Plan with the
VILLAGE OF ACME;
AND WHEREAS, Council recognizes that the lands contained within the Intermunicipal Development Plan
will remain under the jurisdiction of each respective municipality, and that the Intermunicipal
Development Plan provides a basis for cooperation and communication on matters of mutual interest;
AND WHEREAS, notice of the proposed Bylaw and Public Hearing was given pursuant to Section 606(2) of
the Municipal Government Act, being Chapter M-26 of the Statutes of Alberta;
AND WHEREAS, a Public Hearing into the proposed Bylaw was scheduled for and held on
_____________________commencing at _______________ at the Kneehill County Office;
NOW THEREFORE, the Municipal Council of Kneehill County duly assembled enacts as follows:
THAT THE VILLAGE OF ACME / KNEEHILL COUNTY INTERMUNICIPAL DEVELOPMENT PLAN, AS ATTACHED
AND FORMING PART OF THIS BYLAW BE ADOPTED.
READ a first time in Council this day of
READ a second time in Council this day of
READ a third time in Council and finally passed this day of
REEVE
CHIEF ADMINISTRATIVE OFFICER
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INTRODUCTION
Kneehill County and the Village of Acme recognize that Intermunicipal planning is an effort between two
or more municipalities to make long term land use planning decisions. The preparation of an
Intermunicipal Development Plan (IDP) is to foster a collaborative planning approach which will work
towards avoiding future land use conflicts, for lands along the common border. This will ensure that
certain identified areas are viewed with a regional perspective. By implementing a plan that contains both
guidelines for future uses as well as agreed dispute mechanisms, urban and rural municipalities can reach
agreement without negative impacts on either municipality. From the perspective of both municipalities,
enhanced management of the land within the IDP area identified on the map as Schedule 1, will prove
advantageous for the long-term interests of the municipalities and their residents.
MUTUAL OBJECTIVES
The two municipalities agree:
To develop an IDP framework for how the County and the Village will collaborate together in order
to plan and develop lands contained within the IDP Area.
To promote open communication between the municipalities, the public, and interested
stakeholders, and provide meaningful involvement and consultation.
To respect each other’s jurisdictional autonomy and integrity.
To provide a framework for the provision of services and infrastructure required for the joint
planning area that demonstrates an equitable, efficient and proactive approach.
To utilize the IDP as a guide to collaboratively plan for lands within the IDP Area that will promote
opportunities for residential, commercial, industrial and economic development while minimizing
land use and environmental impacts.
PURPOSE AND GUIDING PRINCIPLES
This IDP has been prepared in accordance with the Municipal Government Act which encourages
cooperation and coordination between neighbouring municipalities with regard to planning matters in the
vicinity of their joint boundaries. The IDP creates a shared vision for future growth by establishing a long-
term strategy balancing the interests of both municipalities. This IDP intends to promote ongoing
coordination, collaboration and cooperation between the two municipalities by providing a framework to
discuss planning matters that affect and influence one another.
The Village of Acme Municipal Development Plan is the main planning policy document which provides for
how and where Village growth and development should occur, and other matters including, but not
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limited to, agricultural, commercial, industrial, urban residential, and subdivision. The Village of Acme
Land Use Bylaw provides the regulatory mechanism concerning orderly development and the manner in
which to process development permits within the bounds of the Village of Acme.
The Kneehill County Municipal Development Plan is the main planning policy document which provides for
how and where Kneehill County growth and development should occur, and other matters including, but
not limited to, agricultural, rural residential, commercial, industrial, and subdivision. Kneehill County Land
Use Bylaw provides the regulatory mechanism concerning orderly development and the manner in which
to process development permits within the bounds of Kneehill County.
For the purposes of this process, the County and the Village agree to respect the following guiding
principles:
Mutual respect and equity.
Cooperation, collaboration, communication and trust.
Coordinated, consistent and timely response.
Respect for the environment and natural capital.
Public engagement and consultation.
Economic growth and development.
The meaning of words or terms used in this Plan shall be determined by
reference, in the following priority: to the Act, and for words or terms which
are not defined in the above sources reference shall be made to the Oxford
English Dictionary.
PLAN AREA
1. Plan Area Residential & Commercial Uses Zone 1 (See attached Schedule 1)
This area is illustrated as Zone 1 and includes both developed and undeveloped lands in the County and
the Village. The predominant land use within the Plan Area is agriculture. Zone 1 identifies lands where
future residential developments could be provided, and are sited to reduce conflicts between residential
and non-residential land uses. A balanced range of housing opportunities compatible with market
preferences will be encouraged considering the needs of existing and proposed adjacent land uses.
Commercial uses that can provide services to the residential area may also be considered. However, the
lands along Highway 575 and 806 could support some commercial uses. These are areas where different
land uses meet and interact. It is assumed the interface will occur at, or near, the shared jurisdictional
boundary.
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2. Plan Area Commercial & Industrial Uses Zone 2 (See attached Schedule 1)
These are identified as Zone 2, and are areas where different land uses meet and interact. These lands
serve as a guide for potential commercial and industrial development due to the proximity to highway
access. These lands provide general locations for future land uses. It is assumed the interface will occur
at, or near, the shared jurisdictional boundary.
The Village and County, as per this Plan, shall strive to engage in effective dialogue when considering land
use in the Plan Area, while still maintaining complete jurisdiction on lands within their own boundaries.
The Village and County may collaborate and investigate methods of giving support to projects that may
mutually benefit or enhance the quality of life for residents from both municipalities. This could be in the
form of in-kind donations, materials, municipal letters of support, application for grants, or other more
permanent arrangements upon mutual agreement.
Both municipalities shall act as good neighbours with respect to the Plan Area Zones and agree that a
collaborative approach to planning and coordinated development is necessary within the joint planning
area. Both municipalities shall respect the Plan Area and Boundary illustrated as Zone 1 and 2. Each will
ensure future land use designations and interface boundaries are compatible and consistent with both
jurisdictions’ goals and aspirations. Development proposals will be evaluated against each municipality’s
respective Municipal Development Plans, as well as statutory and non-statutory plans.
The County will notify the Village of any proposals, applications, studies, or future plans for areas
illustrated as Zone 1 and 2 within the County boundary, and provide informative communication and
invitations to respond. The Village will notify the County of any proposals, applications, studies, or future
plans for areas as illustrated in Zone 1 and 2 within their Village boundary and provide informative
communication and invitations to respond.
Where an intermunicipal referral is required by legislation and the policies contained in this Plan, both
municipalities agree to share the mailing address and property ownership information for circulation
purposes with the adjacent municipality, and where applicable, the municipality’s processing agency.
All subdivision and redesignation applications for lands within the Plan Area shall be referred to the other
municipality for comment prior to a decision being rendered.
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All discretionary use applications within the Plan Area shall be referred to the other municipality for
comment prior to a decision being rendered.
As per Section 636(1)(d) of the Municipal Government Act, notification to the Village or County will be
circulated when changes to either Municipal Development Plan are being proposed. The Village or County
will have an opportunity to provide comments regarding the proposed changes.
POLICIES
Managing Growth – IDP policies must be flexible enough to permit all reasonable developments in a
contiguous manner. The IDP has a goal to facilitate orderly, efficient and environmentally sound
development compatible with the character and physical setting of the Plan Area while minimizing
conflicts between agricultural and urban land uses.
1. Future development shall be planned in accordance with the land uses identified in the
corresponding municipality’s planning documents. Land uses within the current Village boundary
shall be guided by the Village’s Municipal Development Plan and Land Use Bylaw. Land uses
within the current County boundary shall be guided by the County’s Municipal Development Plan
and Land Use Bylaw.
2. Minor amendments to either MDP shall not require an amendment to the IDP.
3. The Village and County will endeavour to implement cost-sharing and servicing arrangements
supporting an equitable distribution of costs associated with increased growth and development
in the Plan Area (Zone 1 and 2) where feasible.
4. Both municipalities shall provide a variety of development opportunities within their jurisdiction.
5. Future development in proximity to Highway 806 or Highway 575 shall be planned in consultation
with Alberta Transportation.
6. Prior to either municipality extending infrastructure or services to development occurring in the
other municipality’s jurisdiction, the Village and County shall enter into an agreement that
outlines how costs associated with the development will be shared. This agreement shall address
the following (but not be limited to):
o Costs for initiating and extending infrastructure and services
o Current and future capacities for the infrastructure and services
o Future maintenance costs associated with the infrastructure and services
7. Entering into an agreement to provide infrastructure and services shall be at the discretion of the
municipality that will be providing the services and may be determined based on a cost benefit
analysis.
8. Proposed developments within the NE 30-29-25-W4 should contemplate the potential for future
expansion of the Village of Acme lagoon. (See attached Schedule 5)
Plan Area Environment - The natural environment to the south and east of the Village does not respect
municipal boundaries. Water courses, hills, soil conditions and vegetation intermingle across urban and
rural boundaries as well as the Plan boundary.
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Both municipalities shall recognize the value of the natural environment and its contribution to
quality of life.
Proposed development in areas that are prone to erosion, landslides, or any other natural
hazards, as well as proposed development in proximity to steep or unstable slopes will be subject
to requirements as identified in the Land Use Bylaws to the satisfaction of the approving
authority.
Applicants of a redesignation, subdivision or development shall be required to obtain confirmation
of the 1:100-year flood level on the affected lands. Applicants may also be required to provide an
environmental review prepared by a qualified professional where an environmentally sensitive
feature is present on the affected lands as identified by the Province of Alberta.
Transportation Systems - The Village and the County recognize the importance of establishing and
creating a continuous network of roads within the plan area in order to efficiently manage future growth.
Subdivision and development proposals located in the Plan Area must address linkages between
the two municipalities to accommodate layout, setbacks, and road uses to ensure orderly and
efficient transition to urban densities.
Either municipality may require an agreement regarding the construction, repair and maintenance
of any municipal boundary area roads which may be impacted by subdivision or development,
when the development requires access to come from a road under the control or management of
the adjacent municipality.
Subdivision and development decisions within the Plan Area will have regard to future road
networks.
Accounting for the location of existing development, topography and other site specific
considerations, there may be circumstances where road alignments will need to be altered in
responding to the needs of subdivision or development.
Economic and Joint Development - Planning future growth may raise opportunities for mutually
beneficial economic development and joint development opportunities, and these may arise in the form
of shared servicing upgrades or community based facilities.
Both municipalities shall work together to ensure a strong, stable and diversified local and
regional economy.
The Village and County shall ensure the IDP provides a suitable inventory of lands for commercial
and industrial development.
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These policies strive to preserve the agricultural character of the Plan Area while encouraging
future development to locate on lands where it is best suited for the proposed development.
The Village and County shall work together to explore areas of mutual interest where agreements
can be considered to ensure that development opportunities will be to the benefit of both
municipalities.
Both municipalities shall work together to maximize the advantages of commercial/industrial
opportunities potentially offered by visibility from Highways 575 and 806.
A prerequisite to multi-lot subdivision and development will be the preparation of an Outline Plan
or an Area Structure Plan to the Village and County’s satisfaction to ensure that issues relating to
future land use, servicing transitional treatments and phasing are addressed in a manner that
ensures compatibility with existing or proposed development.
Water and sanitary sewer may be extended from the Village. In some cases, it may be more viable
for water to be extended from the County to service areas of the Village. Development levies or
equivalent contributions may be collected from the benefiting developments so that the cost of
these extensions does not directly impact existing residents of the Village or County.
Best management practices for storm water management shall be required in accordance with
Alberta Environment and Parks regulations.
Buffers or similar mechanisms to mitigate potential conflict between commercial/industrial,
agricultural and other uses shall be used where needed.
Any commercial/industrial development proposed adjacent to a watercourse, wetland,
environmental or hazard lands may require a geotechnical study and environmental review to
confirm the site is suitable for the intended use and describe the potential impacts of the
development and the extent to which these impacts may be mitigated.
Agricultural Uses - Agricultural uses represent the largest land use category of the IDP. The IDP strives
to maintain the importance of agriculture by directing future growth in a compact, contiguous manner
that minimizes intrusions into agriculture operations. This will ensure agricultural operations continue to
operate and remain a significant contributor to the local economy.
Existing agricultural areas shall continue to be used for
agricultural activities as provided for in the County’s Municipal
Development Plan and Land Use Bylaw, unless a landowner
proposes to convert agricultural lands to another opportunity
provided for in the IDP, MDP, or Land Use Bylaw.
When making decisions regarding development on or adjacent to
agricultural lands, both municipalities shall give consideration for
agricultural operators to pursue normal activities without
interference or restriction based on their impact on adjacent
uses.
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9 | P a g e
Residential and Commercial Uses (Zone 1) –No amendments to this IDP are required for subdivision
and accompanying land use bylaw amendments, by either municipality, that both municipalities agree are
consistent with the provisions contained within the IDP, as amended from time to time.
To ensure that future integration into the urban fabric is not compromised, the following development
conditions shall apply, unless otherwise agreed to by the Village and County:
An urban residential development proposal may be accompanied by an application for annexation
to the Village.
A prerequisite to a multi-lot subdivision or development will be the preparation of an Outline Plan
or Area Structure Plan to the Village and County’s satisfaction to ensure that issues relating to
future land use, servicing transitional treatments and phasing are addressed in a manner that
ensures compatibility with existing or proposed development.
Should the proposed multi-lot subdivision or development occupy only a portion of the quarter
section, the Outline Plan or Area Structure Plan shall describe what is proposed for the ultimate
build-out of the lands and how the proposed development will be integrated into the Village if
annexation is considered.
Water and sanitary sewer may be extended from the Village where feasible. In some cases, it may
be more viable for water to be extended from the County to service areas of the Village.
Development levies or equivalent contributions and all costs associated with initiating services
shall be collected from the benefiting developments so that the cost of these extensions do not
directly impact existing residents of the Village or County.
Best management practices for storm water management shall be required in accordance with
Alberta Environment and Parks regulations.
Any residential development proposed adjacent to a watercourse or wetland or hazard lands may
require a geotechnical study and an environmental review to confirm the site is suitable for the
intended use. This review should describe the potential impacts of the development and the
extent to which these impacts may be mitigated.
With respect to any proposed development within the Village boundaries that would require legal
access from a County township or range road, such access must be approved by the County prior
to development approval from the Village.
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10 | P a g e
Commercial and Industrial Uses (Zone 2) - Promoting a well-planned commercial and industrial
development will support the creation of a strong and diversified economy, expanding the availability of
employment opportunities and contributing to a balanced municipal assessment base.
Both municipalities shall work together to maximize the advantages of commercial and industrial
opportunities potentially offered by visibility from Highways 575 and 806.
A prerequisite to multi-lot subdivision and development for these uses will be the preparation of
an Outline Plan or an Area Structure Plan to the Village and County’s satisfaction to ensure that
issues relating to future land use, servicing transitional treatments and phasing are addressed in a
manner that ensures compatibility with existing or proposed development within the Village.
Water and sanitary sewer may be extended from the Village where feasible. In some cases, it may
be more viable for water to be extended from the County to service areas of the Village.
Development levies or equivalent contributions shall be collected from the benefiting
developments so that the cost of these extensions do not directly impact existing residents of the
Village or County.
Best management practices for storm water control shall be required in accordance with Alberta
Environment and Parks regulations.
Buffers or similar mechanisms to mitigate potential conflict between commercial or industrial,
agricultural and other uses shall be applied where needed.
Any commercial or industrial development proposed adjacent to a watercourse or wetland or
hazard lands may require a geotechnical study and environmental review to confirm the site is
suitable for the intended use and describe the potential impacts of the development and the
extent to which these impacts may be mitigated.
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11 | P a g e
Plan Review
The implementation of this Plan is intended to be an ongoing process to ensure it is maintained
and remains applicable. A committee with joint representation will ensure continued dialogue
and cooperation, as the purpose of this committee is to promote active cooperation and conflict
resolution through a consensus-based approach.
For the purposes of administering the monitoring of the IDP, the Village and County will establish
the Intermunicipal Development Plan Committee (the Committee) comprised of two members of
Council from both the Village and the County. Each municipality may appoint an alternate
Committee member in the event a regular member cannot attend a scheduled meeting. Alternate
Committee members shall have standing.
The IDP will be formally reviewed by this Committee once every four years, beginning in 2020 in
order to confirm or recommend amendments of any particular policy contained herein. The
committee will prepare recommendations for consideration by the Municipal Councils.
Members of the Committee shall be appointed by their respective Councils at their Organizational
Meeting. If a Council wishes to appoint a new member to the Committee (including the
alternate), they must do so by motion of Council at a regular Council meeting. The municipalities
shall notify one another upon appointing members and alternate members to the Committee.
Functions of the Committee
The Village and County agree that the main functions of the Committee are to:
Create a forum for dialogue on issues of common interest and concern;
Address concerns regarding the policies of the Plan;
Address proposed amendments to the Plan;
Engage in resolving any conflicts or disputes which arise from this Plan – both
municipalities will equally share costs associated with using outside assistance to resolve a
dispute; and
Address any other land use issues deemed appropriate, but which are not explicitly
identified in the Plan.
Meetings of the Committee shall be held on an “as needed basis”, or at the request of
either municipality. Committee meetings should be held as soon as possible if any conflict
arises, or if any matter is brought before it.
The municipality that called the meeting of the Committee shall host and chair the
meeting and is responsible for preparing and distributing agendas and m inutes.
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Both Councils agree the Committee is not a decision making body and that the Committee
shall issue a written response in the form of comments and/or recommendations to the
appropriate decision making body.
Annexation
The County recognizes and agrees that the Village will need additional land to grow and will
support annexations that will provide for 30-40 years of projected growth within the boundaries
of the Village.
The annexation process may be initiated by the Village in accordance with the requirements of the
Municipal Government Act.
The Village and County will endeavour to reach an Intermunicipal agreement on the annexation
prior to submitting the annexation to the Municipal Government Board.
Dispute Resolution
The policies of this Plan are designed to be general in nature, ensuring that both the Village and the
County maintain jurisdiction over the decisions made within their borders. It is anticipated that by
following the process below, any disputes or conflicts that may arise can first be avoided, and where
necessary, settled at the local level. Only in those circumstances where a resolution cannot be achieved
locally would the dispute be referred to outside parties.
It is important to avoid dispute by ensuring the Plan is adhered to as adopted, including full circulation of
any permit or application that may affect the municipality as required in the Plan and prompt
enforcement of the Plan policies.
The Village and County agree that disputes relating to the IDP shall be restricted to the following:
Lack of agreement on proposed amendments to the plan
Lack of agreement on any proposed statutory plan, land use bylaw or amendment to either
located within or affecting the Intermunicipal Development Plan Area
Lack of agreement on an interpretation of this plan
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13 | P a g e
Dispute Resolution Process
The dispute resolution process may only be initiated by the Village or County Councils.
Identification of a dispute and the desire to go through the dispute resolution process may occur
at any time regarding a dispute matter and may only occur within 30 calendar days of a decision
made pursuant to the above noted areas that may be disputed. Once either municipality has
received written notice of a dispute, the dispute resolution process must be started within 15
calendar days of the date the written notice was received, unless both Chief Administrative
Officers agree otherwise.
In the event the dispute resolution process is initiated, the municipality having authority over the
matter shall not give any further approval in any way until the dispute has been resolved or the
mediation process has been concluded.
The process shall be as follows:
o Administrative Review – the Chief Administrative Officers of both municipalities will meet
in an attempt to resolve the issue first. Failing resolution, the dispute will then be referred
to the Intermunicipal Planning Committee.
o Intermunicipal Planning Committee Review – the Committee will convene to consider and
attempt to resolve the dispute. In the event a resolution is not achieved by the 30th day
following the first meeting of the Intermunicipal Planning Committee, either municipality
may refer the dispute to mediation.
o Mediation – the services of an independent mediator will be retained, with the mediator
to present a written recommendation to both Councils. The costs of mediation shall be
shared equally between the Village and County.
o Municipal Government Board – In the event the mediation process does not resolve the
dispute, the initiating municipality may proceed to adopt the bylaw and in accordance
with the Municipal Government Act, the other municipality will have the right to appeal to
the Municipal Government Board.
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Amending the Plan
The Plan may be amended as seen fit and mutually agreed upon by both Municipalities. Any
amendments to the Plan must be adopted by both Councils.
Should any disagreements arise with an amendment to the Plan, the dispute resolution process
shall be initiated.
Proposed amendments to this Plan by parties other than the Village or the County shall be
accompanied by the following:
o An application to amend the County IDP Bylaw submitted to the County along with the
applicable fee for processing amendments to a statutory document; and
o An application to amend the Village IDP Bylaw submitted to their designated planning
authority along with the applicable fee for processing amendments to a statutory
document.
Repealing the Plan
In the event that one or both municipalities deem the IDP no longer relevant, the bylaws adopting the IDP
will need to be repealed by both municipalities. However, an IDP is a mandatory requirement under the
MGA. As such, the Plan may only be repealed for the purpose of being replaced by a new IDP at the time
of the repeal.
The Plan shall only be repealed if mutually agreed upon by both municipalities and under the
condition that the Plan will be replaced with a new IDP that will be adopted by both municipalities
at the time of the repeal.
Should only one municipality wish to repeal the Plan, 60 days’ notice will need to be given to the
other municipality stating the intent and reasons for repealing the Plan. Both Councils must pass
the bylaw repealing the Plan and adopting a new IDP for the repeal to take effect.
Should only one municipality wish to repeal the plan, the dispute resolution process shall be
initiated.
Definitions
Adjacent Land(s): Land that abuts or is contiguous to the parcel of land that is being described and
includes land that would be contiguous if not for a highway, road, lane, walkway, watercourse, utility lot,
pipeline right-of-way, power line, railway or similar feature and any other land identified in the land use
bylaw as adjacent for the purpose of notifications under the Municipal Government Act, Revised Statues of
Alberta 2000, M-26 with amendments.
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15 | P a g e
Agricultural Operation: If not defined in the municipality’s Land Use Bylaw, it is an agricultural activity
conducted on agricultural land for gain or reward or in the hope of expectation of gain or reward, and can
include, but is not limited to:
a) the cultivation of land;
b) the raising of livestock, including game-production animals within the meaning of the “Livestock
Industry Diversification Act” and poultry;
c) the raising of fur-bearing animals, pheasants or fish;
d) the production of agricultural field crops;
e) the production of fruit, vegetables, sod, trees, shrubs and other specialty horticultural crops;
f) the production of eggs and milk;
g) the production of honey (apiaries);
h) the operation of agricultural machinery and equipment, including irrigation pumps on site;
i) the application of fertilizers, insecticides, pesticides, fungicides, and herbicides, including
application by ground and aerial spraying, for
agricultural purposes;
j) the collection, transportation, storage, application, use
transfer and disposal of manure;
k) the abandonment and reclamation of confined feeding
operations and manure storage facilities.
l) does not include cannabis cultivation production for
either medical or recreational use.
Alberta Land Stewardship Act (ALSA): The Alberta Land Stewardship Act Statues of Alberta, 2009 Chapter
A-26.8, as amended.
Area Structure Plan (ASP): A statutory plan in accordance with the Municipal Government Act (MGA) for
the purpose of providing a framework for subsequent subdivision and development of an area of land in a
municipality. The Plan typically provides a design that integrates land uses with the requirements for
suitable parcel densities, transportation patterns (roads), stormwater drainage, fire protection and other
utilities across the entire Plan Area.
Conservation Easement: A voluntary agreement between a landowner and a conservation organization or
government agency. The intent of the Conservation Easement is to protect the ecological, scenic, and or
agricultural values of the land. The agreement is placed on title, and the landowner continues using the
land subject to the specific restrictions in the easement.
Council(s): The Council of Kneehill County and the Council of the Village of Acme in the Province of
Alberta.
Development: As defined by the Municipal Government Act in Part 17, section 616, means
a) an excavation or stockpile and the creation of either of them;
Acme Grain Club Berreth Bros 1952
25 2020.02.25 Adopted Council Package
16 | P a g e
b) a building or an addition to or replacement or repair of a building and the construction or placing
of any of them on, in, over or under land;
c) a change of use of land or a building or an act done in relation to land or a building that results in
or is likely to result in a change in the use of the land or building; or
d) a change in the intensity of the land or a building or an act done in relation to land or a building
that results in or is likely to result in a change in the intensity of use of the land or building.
Discretionary Use: The use of land or a building in a land use district for which a development permit may
be approved at the discretion of the Development Authority with or without conditions.
Environmental Reserve: Regulated through the Municipal Government Act (MGA), it is the transference of
land from the landowner to the municipality through the subdivision process. The lands can consist of
water bodies, steep slopes, gullies, or drainage courses, and would be required to remain in its natural
state.
Environmental Reserve Easement: Similar to an Environmental Reserve, the ERE however allows the title
to remain under the landowner, instead of with the Municipality. Similar restrictions apply with an
easement, such that the land would be left in its natural state.
Environmentally Significant Areas (ESA): Meaning as defined in each subject Land Use Bylaw.
Extensive Agriculture: The general raising of crops and grazing of livestock in a non-intensive nature.
Intermunicipal Border: The shared border between the Village of Acme and Kneehill County.
Intermunicipal Development Plan (IDP): A statutory document, adopted by bylaw in accordance with
section 631 of the Municipal Government Act, which is used by municipalities as a long-range planning
tool.
Intermunicipal Development Plan Committee (the Committee): The members assigned by each
respective Council for the purposes of administering and monitoring the Intermunicipal Development
Plan.
May: Is an operative word that means that there is a choice, with no particular direction or guidance
intended.
Minor Amendments: Amendments that fall under Section 692(6) of the Municipal Government Act.
Municipalities (the Municipalities): The municipalities of the Village of Acme and Kneehill County.
Municipal Government Act (MGA): The Municipal Government Act Revised Statues of Alberta 2000,
Chapter M-26, as amended.
Municipal Development Plan (MDP): A statutory plan, adopted by bylaw in accordance with section 632
of the Municipal Government Act and used by municipalities as a long-range planning tool.
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17 | P a g e
Outline Plan: means a detailed Land Use plan for an area of land that is typically smaller than the land
covered by an Area Structure Plan and which conforms to all Statutory Plans. An Outline Plan is adopted
by resolution of Council, Pursuant to Part 17 of the Act, and is otherwise equivalent to a “Conceptual
Scheme” as described in the Act.
Permitted Use: The use of land or a building in a land use district for which a Development Authority shall
issue a development permit with or without conditions providing all other provisions of the Bylaw are
conformed with.
Plan: The Village of Acme and Kneehill County Intermunicipal Development Plan.
Plan Area: The lands defined in this document to which the policies of this document pertain.
Ratepayer: A land owner within the municipality who pays taxes to the respective municipality and is
considered a stakeholder in public matter relating to the municipality.
Renewable Resource/Energy: means a Development whose Principal Use is the generation of energy for
commercial or residential use, from wind, solar, geothermal or other sources that do not depend on finite,
non-renewable resources such as fossil fuels.
Shall: In an operative word that means the action is mandatory.
Should: In an operative word that means that in order to achieve the Plan’s objectives, it is strongly
advised that the action be taken.
Soil Classification: The classification of soils in accordance with the Canadian Land Inventory on the basis
of soil survey information, and are based on intensity, rather than kind, of their limitations for agriculture.
Stakeholder: A person with an interest or concern in matters pertaining to this Plan.
Statutory Plan: As per Part 17 of the Municipal Government Act, is an intermunicipal development plan, a
municipal development plan, an area structure plan, or an area redevelopment plan adopted by a
municipality under Division 4 of the Municipal Government Act.
Subdivision and Development Authority: Within the boundary of the Village of Acme means the Village of
Acme Subdivision and Development Authority, and within the boundary of Kneehill County means the
Kneehill County Subdivision and Development Authority.
27 2020.02.25 Adopted Council Package
HWY 806HWY 575 HWY 806ACMERGE RD 260TWP RD RGE RD 25524
25
13
20
2930
1718
μ 1:22,190Intermunicipal Zones
KNEEHILL COUNTY & VILLAGE OF ACME
INTERMUNICIPAL ZONES
Schedule 1
Legend
ZONE 1 RESIDENTIAL ZONE 2 COMMERCIAL & INDUSTRIAL282020.02.25 Adopted Council Package
HWY 806HWY 575 HWY 806ACME
RGE RD 261RGE RD 260TWP RD 292 RGE RD 255RGE RD 26124
25
13
20
2930
1718
μ 1:23,338Environmentally Sensitive Areas
KNEEHILL COUNTY & VILLAGE OF ACME
INTERMUNICIPAL ZONES
Schedule 2
Legend
ZONE 1 RESIDENTIAL ZONE 2 COMMERCIAL & INDUSTRIAL ENVIRONMENTALLY SENSTIVE AREAS292020.02.25 Adopted Council Package
HWY 806HWY 575 HWY 806ACME
RGE RD 261RGE RD 260TWP RD 292 RGE RD 255RGE RD 26124
25
13
20
2930
1718
μ 1:23,338Soil Classification
KNEEHILL COUNTY & VILLAGE OF ACME
INTERMUNICIPAL ZONES
Schedule 3
Legend
Soil Classifications
1 - No Significant Crop Limitations
2 - Moderate Limitations on Crop Type
3 - Moderate/Severe Limitations on Crop Type
4 - Severe Limitations on Crop Type
5 - Restricted Growth on Perennial Crops
6 - Capable of producing Perennial Crop only
7 - No Crop Capability or Permanent Pasture Land302020.02.25 Adopted Council Package
HWY 806HWY 575 HWY 806ACME
RGE RD 261RGE RD 260TWP RD 292 RGE RD 255RGE RD 26124
25
13
20
2930
1718
μ 1:23,338Oil Activity
KNEEHILL COUNTY & VILLAGE OF ACME
INTERMUNICIPAL ZONES
Schedule 4
Legend
WELLS PIPELINE312020.02.25 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.3.2
Page 1 of 2
Version: 2020-01
Subject: Communications Plan, Draft Land Use Bylaw 1808
Meeting Date: Tuesday, February 25, 2020
Presented By: Barb Hazelton, Manager of Planning & Development & Christine Anderson,
Communications Officer
Link to Strat Plan: Ensuring Communications & Engagement
Recommended
Motion:
Council move to approve the attached Communications Plan for the proposed Land
Use Bylaw 1808 as presented.
Council move to schedule an Open House for the draft Land Use Bylaw 1808 on
April 2, 2020, from 3:30 – 6:30 to be held at the Kneehill County office.
OR
Council move to schedule an Open House for the draft Land Use Bylaw 1808 on
April 6, 2020, from 3:30 – 6:30 to be held at the Kneehill County office.
Background/
Proposal
On February 11, 2020, administration brought the draft Land Use Bylaw 1808 to
Council for first reading. Council directed administration to come back with some
options for public consultation prior to a public hearing being scheduled.
Discussion/
Options/
Benefits/
Disadvantages:
Planning and Communications have discussed options and have concluded that
providing opportunity for ratepayers to provide comments on the website. We will
highlight specific changes, but will also include the overall summary of changes.
Administration is also proposing one Open House which will create a face-to-face
opportunity to gather public input and respond to any questions that may come up.
Draft Land Use Bylaw 1808, as well as a separate document highlighting the
proposed changes have already been posted to the website. We have notified all
our bordering municipalities as well as our internal urban municipalities and
encouraged them to provide comment.
Following the Open House, administration will compile the comments received from
the public consultation and will provide a report back to Council for their
consideration.
Financial
Implications:
There are no direct financial implications as they are captured in the existing
budget.
Council Options:
1. Council move to approve the attached Communications Plan for the
proposed Land Use Bylaw 1808 as presented.
2. Council move to schedule an Open House for the draft Land Use Bylaw
1808 on April 2, 2020 from 3:30 – 6:30 to be held at the Kneehill County
office.
OR
32 2020.02.25 Adopted Council Package
REQUEST FOR DECISION AGENDA ITEM #
5.3.2
Page 2 of 2
Version: 2019-01
3. Council move to schedule an Open House for the draft Land Use Bylaw
1808 on April 6, 2020 from 3:30 – 6:30 to be held at the Kneehill County
office.
4. Council move to schedule an alternative date and time for an Open House
for Land Use Bylaw 1808.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☒ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☒ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Communication Plan
Follow-up
Actions:
Administration will ensure the required process is followed, and will arrange for the
proposed open house and website comment options. Administration will also
compile the comments following the Open House, and create a report for Council
consideration.
Director Approval:
Laurie Watt, Municipal Services Director
CAO Approval:
Mike Haugen, Chief Administrative Officer
33 2020.02.25 Adopted Council Package
1
1. Current Situation/Background
On September 17, 2019, administration brought the Land Use Bylaw to the Committee of the
Whole meeting to outline the changes necessary for allowing hens in urban areas.
Council took the opportunity to make other amendments to the Land Use Bylaw to ensure the
document supported their Strategic Plan and vision for the County.
Administration also incorporated some clauses out of the MGA, clarified some sections, and
added some uses that will create further opportunities for landowners within Kneehill County.
Council accepted these changes, and they are now reflected in the draft Land Use Bylaw.
Draft Bylaw 1808 was given first reading at the Council meeting on February 11, 2020. At this
meeting, Council directed administration to schedule public engagement prior to a Public
Hearing for the Bylaw.
2. Overall Project Objectives
To update the Land Use Bylaw to implement changes and better reflect Kneehill
County Council’s Strategic Plan through the document
3. Communications Objectives
To increase Kneehill County residents’ awareness of the proposed changes to the
Land Use Bylaw
To engage with residents, allow for two-way conversation and seek input on the
proposed changes to the LUB
To better understand any concerns in the community related to the new Land Use
Bylaw, and factor these concerns into the decision making process.
4. Target Audience
External
Kneehill County Residents & Hamlet Residents
Communications Plan:
Land Use Bylaw 1808 Engagement
34 2020.02.25 Adopted Council Package
2
5. Key Message per Target Audience
Kneehill County Residents & Hamlets:
•The Bylaw that governs Kneehill County’s Land Use is changing
•Visit our website for a summary of changes and to provide your feedback!
•Some highlights include:
o Chickens Allowed in Hamlets
o Reduction in the number of subdivisions per quarter section
o New Health and Public Services District
•Provide your comments online by April 1, 2020.
•Join us for an open house to discuss changes to the Land Use Bylaw!
6. Communications
External
Online
Dedicated information pages on Kneehill County’s website, including “Submit a
question/comment” form, a summary of proposed changes and highlights
Social Media ads for Open House
Advertising
Print ads in Three Hills Capital, Drumheller Mail for Open House
Add to Kneehill County column in Three Hills Capital
Local Area posters
Engagement
Open House for information dissemination and conversation.
Public Hearing to be announced
Invite two-way communication through website and open house
Internal Communication
Create report for Council evaluating information gained from public consultation
Keep staff updated through newsletter, meet and collaborate with primary departments as
needed
7. Promotion
Develop graphics for posters and social media
Develop a website for information and feedback opportunity, push from social media
Develop display materials and information for Open House:
o 11 x 17 info boards
o Printed summary of changes
o Opportunity for feedback
35 2020.02.25 Adopted Council Package
3
8. Budget
$1000
Newspaper ads Three Hills Capital x 4, Drumheller Mail x 2= $800
Catering for Open House: $200
36 2020.02.25 Adopted Council Package
4
9. Timeline
February 11, 2020: First Reading of Bylaw 1808
February 12-18, 2020: Plan Engagement Facilitation, create Communications Plan and
Request for Decision for Public Engagement
February 18 – February 25, 2020: Prep advertisements, build webpages
February 25, 2020: Present RFD to Council to determine date of Open House
February 25, 2020: Launch webpage and advertise on social media, inviting feedback and
comments via website until April 1, 2020
March 11- Advertise Land Use Bylaw Public Engagement in quarterly ratepayer newsletter
March 11- April 1, 2020: Advertise Open House/Feedback in Three Hills Capital
March 18- April 1, 2020: Advertise Open House/Feedback in Drumheller Mail
April 1, 2020: Gather input from website comments
March- Open House Date: Design and create materials, prep for Open house
Following Open House: Compile input/questions received for Council’s information.
37 2020.02.25 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
8.1
Page 1 of 1
Version: 2020-01
Subject: Three Hills Victim Services Request
Meeting Date: Tuesday, February 25, 2020
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council donate $500.00 under the Recreation, Community, Arts and Cultural
Events grant to Three Hills Victim Services to assist in the costs associated with
hosting the annual “Community Conversations Around Elder Abuse” session.
Background/
Proposal
Administration received a Community Grant to Non-Profit Organizations application
from the Three Hills Victim Services group. The group is requesting sponsorship in
the amount of $500.00 to assist in the costs of hosting the annual “Community
Conversations Around Elder Abuse” session.
Administration recommends that this request would be a better fit under the
Recreation, Community, Arts and Cultural Events grant.
Discussion/
Options/
Benefits/
Disadvantages:
The event will take place in The Town of Three Hills on October 21, 2020 from 8:30
a.m. to 4:00 p.m. The Town of Three Hills has also been asked to cover the cost for
using the Encana Room. They estimate around 100 people will be in attendance.
Financial
Implications:
2020 Operating Budget
• Recreation, Community, Arts and Cultural Events Policy #15-7 has
sufficient funds to adequately fund this request.
Council Options:
1. Provide support in the amount of $500.00
2. Provide support in amended amount
3. Receive for information
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Request Letter from Three Hills Victim Services
Policy # 15-7, Recreation, Community, Arts & Cultural Events
Follow-up
Actions:
Notify Victim Services of Council’s Decision.
CAO Approval:
Mike Haugen, Chief Administrative Officer
38 2020.02.25 Adopted Council Package
39 2020.02.25 Adopted Council Package
40 2020.02.25 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
8.2
Page 1 of 2
Version: 2020-01
Subject: Intermunicipal Collaboration Framework Agreement Mountain View
County
Meeting Date: Tuesday, February 25, 2020
Presented By: Mike Haugen, CAO
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
That Council approve the Intermunicipal Collaboration Framework Agreement with
Mountain View County as presented.
Background/
Proposal
As a result of recent updates to the Municipal Government Act (MGA), the Province
now requires all municipalities that share a common boundary to adopt an
Intermunicipal Collaboration Framework (ICF) by April 1, 2020.
Further amendments through Bill 25 has provided clarification on the ICF process
as follows:
• The framework must describe the services to be provided under it that
benefit residents in more than one of the municipalities.
• The municipalities must identify which municipality is responsible for
providing which services and outline how these services will be delivered
and funded
• Every framework must contain provisions establishing a process for
resolving disputes that occurs while the framework is in effect
The completion of an Intermunicipal Development Plan was originally a requirement
of an ICF, however it is now an optional process. Kneehill County Council
approved a motion that the completion of an IDP with Mountain View County is not
necessary at this time. Mountain View plans to consider this motion at their
February 26, 2020 meeting.
Discussion/
Options/
Benefits/
Disadvantages:
Administration is confident the agreement proposed meets all the requirements of
the Act.
Mountain View County is proposing to bring the proposed agreement forward to
their Council for approval on February 26, 2020.
Financial
Implications:
N/A – all internal administrative costs at this stage
Council Options:
1. Approve the agreement as presented
2. Approve the agreement as amended
3. Selected Council Committee members to meet with Mountain View County
Committee members to discuss amendments to the proposed agreement.
41 2020.02.25 Adopted Council Package
REQUEST FOR DECISION AGENDA ITEM #
8.2
Page 2 of 2
Version: 2019-01
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Proposed Agreement
Follow-up
Actions:
Notification to Mountain View County
Notification to the Minister that the ICF process is complete
Director Approval:
Laurie Watt, Director Municipal Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
42 2020.02.25 Adopted Council Package
INTERMUNICIPAL COLLABORATION FRAMEWORK
BETWEEN:
Kneehill County
(hereinafter referred to as “Kneehill”)
- and -
Mountain View County
(hereinafter referred to as “Mountain View”)
43 2020.02.25 Adopted Council Package
Revised: 20200114 Page 2 of 8
WHEREAS Kneehill and Mountain View share a common border,
AND WHEREAS Kneehill and Mountain View share common interests and are desirous of
working together to provide services to their ratepayers, where there are reasonable and
logical opportunities to do so;
AND WHEREAS, the Municipal Government Act requires that Municipalities that have a
common boundary must create a framework with each other to describe the services that
benefit residents in more than one of the Municipalities;
NOW THEREFORE, by mutual covenant of Kneehill County and Mountain View County, it is
agreed as follows:
A. DEFINITIONS
1) In this Agreement
a. “Framework” means the Intermunicipal Collaboration Framework between Kneehill
and Mountain View as required under Part 17.2 of the Municipal Government Act,
Chapter M-26, Revised Statutes of Alberta.
b. "Services” means those services that both parties have identified that are offered by
one of the parties that benefits residents in the other municipality;
c. "Year" means the calendar year beginning on January 1st and ending on December 31st.
B. TERM AND REVIEW
1) In accordance with the Municipal Government Act, this is a permanent Agreement and
shall come into force on final passing of resolutions by both Kneehill and Mountain View.
2) This Agreement may be amended by mutual consent of both parties unless specified
otherwise in this Agreement.
3) It is agreed by Kneehill and Mountain View that the Intermunicipal Collaboration
Committee shall meet at least once every four years to review the terms and conditions
of the agreement and to recommend changes, if necessary, back to their respective
Councils.
C. INTERMUNICIPAL COOPERATION
1) Kneehill and Mountain View agree to create a recommending body known as the
Intermunicipal Collaboration Committee (hereinafter referred to as “the ICC”).
2) The ICC will meet as required to develop recommendations to the respective Councils on
all matters of strategic direction and cooperation affecting both Kneehill and Mountain
44 2020.02.25 Adopted Council Package
Revised: 20200114 Page 3 of 8
View residents, except matters where other current operating structures and mechanisms
are operating successfully.
3) The ICC shall be comprised of three Councillors from Kneehill and three Councillors from
Mountain View.
4) The Chief Administrative Officers, or their delegates, will be advisory staff to the
Committee, responsible to develop agendas and recommendations on all matters, and
for forwarding all recommendations from the ICC to their respective Councils.
5) Meetings of the ICC can be called by either party to this Agreement, by serving written
notice on the other party, advising the reason for requesting a meeting and providing
options for meeting dates. The parties shall jointly determine a meeting date, which shall
be scheduled within thirty (30) days of the written notice being served.
D. MUNICIPAL SERVICES
1) At the time of the signing of this Framework, Kneehill and Mountain View have agreed
that there are no Services required to be provided under this Framework that benefit
residents in both municipalities. In the event that either party determines that is a Service
to be added to this Framework, the parties shall meet in accordance with Section C.5 to
discuss the creation of a sub-agreement.
2) Kneehill and Mountain View have a history of working together to provide mutual
assistance for Fire Services within both municipalities. Kneehill and Mountain View
agree to continue to handle Mutual Aid agreements independently of this Framework.
E. INDEMNITY
1) Kneehill County shall indemnify and hold harmless Mountain View County, its employees
and agents from any and all claims, actions and costs whatsoever that may arise directly
or indirectly out of any act or omission of Mountain View County, its employees or agents
in the performance of this Agreement.
2) Mountain View County shall indemnify and hold harmless Kneehill County, its employees
and agents from any and all claims, actions and costs whatsoever that may arise directly
or indirectly out of any act or omission of Kneehill County, its employees or agents in the
performance of this Agreement.
F. DISPUTE RESOLUTION
1) In the event that one of the parties believes there is a dispute under this Framework and
wishes to engage in dispute resolution, the party must give written notice to the other
party of the matter of the dispute. The ICC will meet and attempt to resolve any disputes
that may arise under this Framework.
45 2020.02.25 Adopted Council Package
Revised: 20200114 Page 4 of 8
2) In the event the ICC is unable to resolve a dispute, the ICC will appoint a mediator to
attempt to resolve the dispute by mediation. The party initiating the dispute shall
provide the mediator with an outline of the dispute and any agreed statement of facts
along with any records, documents or information that the mediator reasonably
requests.
3) The parties agree to meet at such reasonable times as required and negotiate in good
faith to resolve the dispute.
4) Unless the parties agree otherwise, the cost of the mediator must be shared equally
between the parties.
5) If the dispute has not been resolved within twelve (12) months after the notice is given
under Section F.1 of this agreement, the ICC shall proceed with Arbitration under
Division 2 of Part 17.2 of the Municipal Government Act.
G. OTHER PROVISIONS
1) Further Assurances. The Municipalities covenant and agree to do such things and
execute such further documents, agreements and assurances as may be reasonably
necessary or advisable from time to time to carry out the terms and conditions of this
Framework and/or any of its sub-agreements in accordance with their true intent.
2) Assignment of Framework. Neither Municipality will assign its interest in this Framework.
3) Notices. Any notice required to be given hereunder by any Municipality will be deemed
to have been well and sufficiently given if it is delivered personally or mailed by pre-paid
registered mail to the address of the Municipality for whom it is intended. A notice or
other document sent by registered mail will be deemed to be sent at the time when it
was deposited in a post office or public letter box and will be deemed to have been
received on the fourth business day after it was postmarked.
4) Entire Framework. This Framework and any attached sub-agreements thereto constitute
the entire Framework between the Municipalities relating to the subject matter
contained within them and supersedes all prior understandings, negotiations and
discussions, whether oral or written, of the Municipalities in relation to that subject
matter. There are no warranties, representations or other agreements among the
Municipalities in connection with the subject matter of the Framework except as
specifically set forth within them.
5) Unenforceable Terms. If any term, covenant or condition of this Framework and any sub-
agreements attached thereto, or the application thereof to any Municipality or
circumstance is invalid or unenforceable to any extent, the remainder of this Framework
or the application of such term, covenant or condition to a Municipality or circumstance
other than those to which it is held invalid or unenforceable, will not be affected thereby
46 2020.02.25 Adopted Council Package
Revised: 20200114 Page 5 of 8
and each remaining term, covenant or condition of this Framework will be valid and
enforceable to the fullest extent permitted by law.
6) Amendments. This Framework and any attached sub-agreements thereto may only be
altered or amended in any of its provisions when any such changes are put in writing and
signed by all of the Municipalities. (See also Section B of this Framework).
7) Remedies Not Exclusive. No remedy herein conferred upon any Municipality is intended
to be exclusive of any other remedy available to that Municipality but each remedy will
be cumulative and will be in addition to every other remedy given hereunder or now or
hereafter existing by law or in equity or by statute.
8) No Waiver. No consent or waiver, express or implied, by any Municipality to or of any
breach or default by any other Municipality, in the performance by such other
Municipality of their obligations hereunder will be deemed or construed to be a consent
or waiver to or of any other breach or default in the performance of obligations hereunder
by such Municipality. Failure on the part of any Municipality to complain of any act or
failure to act of another Municipality or to declare such Municipality in default,
irrespective of how long such failure continues, will not constitute a waiver by such
Municipality of its rights hereunder.
9) Counterparts. This Framework and any attached sub-agreements thereto may be
executed in several counterparts each of which when so executed, will be deemed to be
an original. Such counterparts will constitute the one and same instrument as of their
Effective Date.
10) Governing Law. This Framework will be exclusively governed by and construed in
accordance with the laws of the Province of Alberta.
11) Time. Time will be of the essence for this Framework.
12) Binding Nature. This Framework will be binding upon the Municipalities and their
respective successors and permitted assigns.
H. CORRESPONDENCE
1) Written notice under this Framework shall be addressed as follows:
a. In the case of Kneehill County, to:
Kneehill County
c/o Chief Administrative Officer
Box 400
Three Hills, AB T0M 2A0
47 2020.02.25 Adopted Council Package
Revised: 20200114 Page 6 of 8
b. In the case of Mountain View County, to:
Mountain View County
c/o Chief Administrative Officer
P O Bag 100
Didsbury, AB T0M 0W0
48 2020.02.25 Adopted Council Package
Revised: 20200114 Page 7 of 8
IN WITNESS WHEREOF the Municipalities have hereunto executed this Framework under their
respective corporate seals and by the hands of their proper officers duly authorized in that
regard.
Executed this day of , 2020.
Kneehill County
Mountain View County
Reeve Reeve
Chief Administrative Officer Chief Administrative Officer
ATTACHED SCHEDULES:
SCHEDULE “A”: Council resolutions adopting the Framework
49 2020.02.25 Adopted Council Package
Revised: 20200114 Page 8 of 8
Schedule “A”
Resolution Number of Council for Kneehill County ###
Resolution Number of Council for Mountain View County RC20-###
50 2020.02.25 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
8.3
Page 1 of 2
Version: 2020-01
Subject: Intermunicipal Collaboration Framework Agreement Starland County
Meeting Date: Tuesday, February 25, 2020
Presented By: Mike Haugen, CAO
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
That Council approve the Intermunicipal Collaboration Framework Agreement with
Starland County as presented.
Background/
Proposal
As a result of recent updates to the Municipal Government Act (MGA), the Province
now requires all municipalities that share a common boundary to adopt an
Intermunicipal Collaboration Framework (ICF) by April 1, 2020.
Further amendments through Bill 25 has provided clarification on the ICF process
as follows:
• The framework must describe the services to be provided under it that
benefit residents in more than one of the municipalities.
• The municipalities must identify which municipality is responsible for
providing which services and outline how these services will be delivered
and funded
• Every framework must contain provisions establishing a process for
resolving disputes that occurs while the framework is in effect
The completion of an Intermunicipal Development Plan was originally a requirement
of an ICF, however it is now an optional process. Both Councils have approved
motions that the completion of an IDP is not necessary at this time.
Discussion/
Options/
Benefits/
Disadvantages:
Administration is confident the agreement proposed meets all the requirements of
the Act.
Starland County is proposing to bring the proposed agreement forward to their
Council for approval as well.
Financial
Implications:
N/A – all internal administrative costs at this stage
Council Options:
1. Approve the agreement as presented
2. Approve the agreement as amended
3. Selected Council Committee members to meet with Starland County
Committee members to discuss amendments to the proposed agreement.
51 2020.02.25 Adopted Council Package
REQUEST FOR DECISION AGENDA ITEM #
8.3
Page 2 of 2
Version: 2019-01
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Proposed Agreement
Follow-up
Actions:
Notification to Starland County
Notification to the Minister that the ICF process is complete
Director Approval:
Laurie Watt, Director Municipal Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
52 2020.02.25 Adopted Council Package
Page 1 of 8
Intermunicipal Collaboration Framework
Between
Starland County
and
Kneehill County
Effective January 1, 2020
53 2020.02.25 Adopted Council Package
Page 2 of 8
WHEREAS, Starland County and Kneehill County share a common border; and
WHEREAS, Starland County and Kneehill County share common interests and are
desirous of working together to provide services to their residents; and
WHEREAS, the Municipal Government Act stipulates that Municipalities that have a
common boundary must create an Intermunicipal Collaboration Framework with each
other that identifies the services provided by each Municipality, which services are best
provided on an intermunicipal basis, and how services to be provided on an
intermunicipal basis will be delivered and funded.
NOW THEREFORE, by mutual covenant of both Municipalities it is agreed as follows:
A. TERM AND REVIEW
1) In accordance with the Municipal Government Act, this Intermunicipal Collaboration
Framework shall come into force on passing of resolutions that approve the
Framework by both Municipalities.
2) This Framework may be amended by mutual consent of both Municipalities unless
specified otherwise in this Framework.
3) It is agreed by the Municipalities that the Intermunicipal Committee shall review at
least once every four years, commencing no later than 2023, the terms and conditions
of the agreement.
B. INTERMUNICIPAL COOPERATION
1) The Municipalities agree to create a recommending body known as the
Intermunicipal Committee.
2) The Intermunicipal Committee will meet as required and will develop
recommendations to both Municipal Councils on all matters of strategic direction and
cooperation affecting the residents of both Municipalities.
3) The Intermunicipal Committee shall consist of four members, being two Councillors
from each County.
4) The Chief Administrative Officer and/or designated staff will be advisory staff to the
Intermunicipal Committee and shall be responsible to develop agendas and
recommendations on all matters, and for forwarding all recommendations from the
Intermunicipal Committee to their respective Councils.
C. GENERAL TERMS
1) Both Municipalities agree that in consideration of the service agreements outlined in
Section D(2) that residents of the Municipalities will be afforded the same services at
the same costs, including user fees, as Kneehill County residents for services
54 2020.02.25 Adopted Council Package
Page 3 of 8
provided by Starland County and Starland County residents for services provided by
Kneehill County.
2) Notwithstanding Section C(1), where a service agreement specifies that one
Municipality shall charge the other Municipality directly, the Municipality being
charged shall be fully responsible for the charges in accordance with the service
agreement, and that municipality shall have full discretion on how that charge is
passed on to their residents.
D. MUNICIPAL SERVICES
1) Both Municipalities have reviewed the services offered to residents. Based on the
review it has been determined that each Municipality will continue to provide the
following services to their residents independently:
a. Transportation
b. Water and Wastewater
c. Solid Waste
d. Emergency Services
e. Recreation
f. Administrative Services
g. Affordable Housing
h. Municipal Administration
i. Agricultural Services
j. Animal Control
k. Assessment Services
l. Bylaw Enforcement
m. Information Technology
n. Pest Control
o. Police Services
p. Purchasing/Procurement Services
q. Weed Inspection
2) The Municipalities have a history of working together to provide municipal services
to the residents on an intermunicipal basis, with the following services being provided
directly or indirectly to their residents:
a. Emergency Services
o The Municipalities have the following agreements in place to aid in
the event of emergencies:
i. The Emergency Services Mutual Aid Agreement between
Starland County and Kneehill County which was signed in
May 25, 1976 (Bylaw 798). As a mutual aid agreement there is
no managing partner. Cost sharing is done on a location basis
with the Municipality responsible for the emergency paying the
costs.
55 2020.02.25 Adopted Council Package
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b. Water Services
o The Municipalities have the following agreement in place to aid in
the delivery of water to for use by Starland County consumers.
i. Starland County Water Agreement for an extension from the
Kirkpatrick Water Reservoir was signed on January 12, 2010.
The agreement allows Starland County to access approximately
8 igm of water for use by Starland County consumers. The
agreement also contemplates future develop beyond current
capacity that would be jointly negotiated between the two
municipalities when and if required.
3) The Municipalities acknowledge that in addition to the shared service agreements in
place between Kneehill County and Starland County, they each have independent
agreements with other regional partners.
4) The Municipalities have reviewed the aforementioned existing agreements and have
determined that these are the most appropriate municipal services to be conducted in
a shared manner.
E. FUTURE PROJECTS & AGREEMENTS
1) In the event that either Municipality initiates the development of a new project and/or
service that may require a new cost-sharing agreement, the initiating Municipality’s
Chief Administrative Officer will notify the other Municipality’s Chief
Administrative Officer in writing.
2) The initial notification will include a general description of the project, estimated
costs and timing of expenditures. The other party will advise if they have objections
in principle to provide funding to the project and provide reasons. An opportunity
will be provided to discuss the project at the Intermunicipal Committee.
3) The following criteria will be used when assessing the desirability of funding of new
projects:
a. Relationship of the proposed capital project to any regional long term
planning document prepared by the Municipality;
b. The level of community support;
c. The nature of the project;
d. The demonstrated effort by volunteers to raise funds and obtain grants (if
applicable);
e. The projected operating costs for new capital projects;
f. Municipal debt limit; and,
g. Projected utilization by residents of both Municipalities.
4) Once either Municipality has received written notice of a new project, an
Intermunicipal Committee meeting must be held within thirty (30) calendar days of
56 2020.02.25 Adopted Council Package
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the date the written notice was received, unless both Chief Administrative Officers
agree otherwise.
5) The Intermunicipal Committee will be the forum used to discuss and review future
mutual aid agreements and/or cost sharing agreements. In the event the
Intermunicipal Committee is unable to reach an agreement, the dispute shall be dealt
with through the procedure outlined within Section F of this document.
6) Both Municipalities recognize that the decision to participate in or not participate in a
project ultimately lies with the respective municipal councils, who in turn must rely
on the support of their electorate to support the project and any borrowing that could
be required.
F. DISPUTE RESOLUTION
1) The Municipalities are committed to resolving any disputes in a non-adversarial,
informal and cost-efficient manner.
2) The Municipalities shall make all reasonable efforts to resolve all disputes by
negotiation and agree to provide, without prejudice, open and timely disclosure of
relevant facts, information and documents to facilitate negotiations.
3) In the event of a dispute, the Municipalities agree that they shall undertake a process
to promote the resolution of the dispute in the following order:
a. negotiation;
b. mediation; and
c. binding arbitration.
4) If any dispute arises between the Municipalities regarding the interpretation,
implementation or application of this Framework or any contravention or alleged
contravention of this Framework, the dispute will be resolved through the binding
Dispute Resolution Process outlined herein.
5) If the Dispute Resolution Process is invoked, the Municipalities shall continue to
perform their obligations described in this Framework until such time as the Dispute
Resolution Process is complete.
6) Despite F(4), where an existing intermunicipal agreement has a binding dispute
resolution process included in the agreement, the existing intermunicipal agreement
shall be used instead of the dispute resolution outlined in this Framework.
7) A party shall give written notice (“Dispute Notice”) to the other party of a dispute and
outline in reasonable detail the relevant information concerning the dispute. Within
thirty (30) days following receipt of the Dispute Notice, the Intermunicipal
Committee shall meet and attempt to resolve the dispute through discussion and
negotiation, unless a time extension is mutually agreed to by the CAOs. If the dispute
57 2020.02.25 Adopted Council Package
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is not resolved within sixty (60) days of the Dispute Notice being issued, the
negotiation shall be deemed to have failed.
8) If the Municipalities cannot resolve the dispute through negotiation within the
prescribed time period, then the dispute shall be referred to mediation.
9) Either party shall be entitled to provide the other party with a written notice
(“Mediation Notice”) specifying:
a. The subject matters remaining in dispute, and the details of the matters in dispute
that are to be mediated; and
b. The nomination of an individual to act as the mediator.
10) The Municipalities shall, within thirty (30) days of the Mediation Notice, jointly
nominate or agree upon a mediator.
11) Where a mediator is appointed, the Municipalities shall submit in writing their
dispute to the mediator and afford the mediator access to all records, documents and
information the mediators may reasonably request. The Municipalities shall meet
with the mediator at such reasonable times as may be required and shall, through the
intervention of the mediator, negotiate in good faith to resolve their dispute. All
proceedings involving a mediator are agreed to be without prejudice and the fees and
expenses of the mediator and the cost of the facilities required for mediation shall be
shared equally between the Municipalities.
12) In the event that:
a. The Municipalities do not agree on the appointment of a mediator within thirty
(30) days of the Mediation Notice; or
b. The mediation is not completed within sixty (60) days after the appointment of
the mediator; or
c. The dispute has not been resolved within ninety (90) days from the date of receipt
of the Mediation Notice; either party may by notice to the other withdraw from
the mediation process and in such event the dispute shall be deemed to have failed
to be resolved by mediation.
13) If mediation fails to resolve the dispute, the dispute shall be submitted to binding
arbitration. Either of the Municipalities may provide the other party with written
notice (“Arbitration Notice”) specifying:
a. the subject matters remaining in dispute and the details of the matters in dispute
that are to be arbitrated; and
b. the nomination of an individual to act as the arbitrator.
14) Within thirty (30) days following receipt of the Arbitration Notice, the other party
shall, by written notice, advise as to which matters stated in the Arbitration Notice it
accepts and disagrees with, advise whether it agrees with the resolution of the
disputed items by arbitration, and advise whether it agrees with the arbitrator selected
58 2020.02.25 Adopted Council Package
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by the initiating party or provide the name of one arbitrator nominated by that other
party.
15) The Municipalities shall, within thirty (30) days of the Arbitration Notice, jointly
nominate or agree upon an arbitrator.
16) Should the Municipalities fail to agree on a single arbitrator within the prescribed
time period, then either party may apply to a Justice of the Court of Queen’s Bench of
Alberta to have the arbitrator appointed.
17) The terms of reference for arbitration shall be those areas of dispute referred to in the
Arbitration Notice and the receiving party’s response thereto.
18) The Arbitration Act (Alberta) as amended from time to time shall apply to arbitration
proceedings commenced pursuant to this Framework.
19) The arbitrator shall proceed to hear the dispute within sixty (60) days of being
appointed and proceed to render a written decision concerning the dispute forthwith.
20) The arbitrator’s decision is final and binding upon the Municipalities subject only to a
party’s right to seek judicial review by the Court of Queen’s Bench on a question of
jurisdiction.
21) If the Municipalities do not mutually agree on the procedure to be followed, the
arbitrator may proceed to conduct the arbitration on the basis of documents or may
hold hearings for the presentation of evidence and for oral argument.
22) Subject to the arbitrator’s discretion, hearings held for the presentation of evidence
and for argument are open to the public.
23) If the arbitrator establishes that hearings are open to the public as per Section 22, the
arbitrator, at their sole discretion, may solicit written submissions. If the arbitrator
requests written submissions, they must be considered in the decision.
24) The fees and expenses of the arbitrator and the cost of the facilities required for
arbitration shall be shared as per the Municipal Government Act Section 708.41(1)
and amendments thereto.
25) On conclusion of the arbitration and issuance of an order, the arbitrator must proceed
to compile a record of the arbitration and give a copy of the record to each of the
Municipalities.
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G. CORRESPONDENCE
1) Written notice under this Agreement shall be addressed as follows:
a. In the case of Starland County to:
Starland County
c/o Chief Administrative Officer
Box 249
Morrin, AB T0C 2B0
b. In the case of Kneehill County to:
Kneehill County
c/o Chief Administrative Officer
Box 400
1600 – 2nd Street NE
Three Hills, AB T0M 2A0
2) In addition to G(1), notices may be sent by electronic mail to the Chief
Administrative Officer.
IN WITNESS WHEREOF, the Municipalities have hereunto executed this Framework
under their respective corporate seals and by the hands of their proper officers duly
authorized in that regard.
Signed this _____ day of _________________, 2020 in ___________________, Alberta.
KNEEHILL COUNTY STARLAND COUNTY
Per: Per:
___________________________ ____________________________
___________________________ ____________________________
60 2020.02.25 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
8.4
Page 1 of 2
Version: 2020-01
Subject: Intermunicipal Collaboration Framework Agreement County of Stettler
Meeting Date: Tuesday, February 25, 2020
Presented By: Mike Haugen, CAO
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
That Council approve the Intermunicipal Collaboration Framework Agreement with
the County of Stettler as presented.
Background/
Proposal
As a result of recent updates to the Municipal Government Act (MGA), the Province
now requires all municipalities that share a common boundary to adopt an
Intermunicipal Collaboration Framework (ICF) by April 1, 2020.
Further amendments through Bill 25 has provided clarification on the ICF process
as follows:
• The framework must describe the services to be provided under it that
benefit residents in more than one of the municipalities.
• The municipalities must identify which municipality is responsible for
providing which services and outline how these services will be delivered
and funded
• Every framework must contain provisions establishing a process for
resolving disputes that occurs while the framework is in effect
The completion of an Intermunicipal Development Plan was originally a requirement
of an ICF, however it is now an optional process. Both Councils have approved
motions that the completion of an IDP is not necessary at this time.
Discussion/
Options/
Benefits/
Disadvantages:
Administration is confident the agreement proposed meets all the requirements of
the Act.
The County of Stettler approved the ICF Agreement at their January 14, 2020
council meeting.
Financial
Implications:
N/A – all internal administrative costs at this stage
Council Options:
1. Approve the agreement as presented
2. Approve the agreement as amended
3. Selected Council Committee members to meet with County of Stettler
Committee members to discuss amendments to the proposed agreement.
61 2020.02.25 Adopted Council Package
REQUEST FOR DECISION AGENDA ITEM #
8.4
Page 2 of 2
Version: 2019-01
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Proposed Agreement
Follow-up
Actions:
Notification to County of Stettler
Notification to the Minister that the ICF process is complete
Director Approval:
Laurie Watt, Director Municipal Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
62 2020.02.25 Adopted Council Package
Page 1 of 8
Intermunicipal Collaboration Framework
Between
the County of Stettler No. 6
and
Kneehill County
Effective January 1, 2020
63 2020.02.25 Adopted Council Package
Page 2 of 8
WHEREAS, the County of Stettler and Kneehill County share a common border; and
WHEREAS, the County of Stettler and Kneehill County share common interests and are
desirous of working together to provide services to their residents; and
WHEREAS, the Municipal Government Act stipulates that Municipalities that have a
common boundary must create an Intermunicipal Collaboration Framework with each
other that identifies the services provided by each Municipality, which services are best
provided on an intermunicipal basis, and how services to be provided on an
intermunicipal basis will be delivered and funded.
NOW THEREFORE, by mutual covenant of both Municipalities it is agreed as follows:
A. TERM AND REVIEW
1) In accordance with the Municipal Government Act, this Intermunicipal Collaboration
Framework shall come into force on passing of resolutions that approve the
Framework by both Municipalities.
2) This Framework may be amended by mutual consent of both Municipalities unless
specified otherwise in this Framework.
3) It is agreed by the Municipalities that the Intermunicipal Committee shall review at
least once every four years, commencing no later than 2023, the terms and conditions
of the agreement.
B. INTERMUNICIPAL COOPERATION
1) The Municipalities agree to create a recommending body known as the
Intermunicipal Committee.
2) The Intermunicipal Committee will meet as required and will develop
recommendations to both Municipal Councils on all matters of strategic direction and
cooperation affecting the residents of both Municipalities.
3) The Intermunicipal Committee shall consist of four members, being two Councillors
from each County.
4) The Chief Administrative Officer and/or designated staff will be advisory staff to the
Intermunicipal Committee and shall be responsible to develop agendas and
recommendations on all matters, and for forwarding all recommendations from the
Intermunicipal Committee to their respective Councils.
C. GENERAL TERMS
1) Both Municipalities agree that in consideration of the service agreements outlined in
Section D(2) that residents of the Municipalities will be afforded the same services at
64 2020.02.25 Adopted Council Package
Page 3 of 8
the same costs, including user fees, as Kneehill County residents for services
provided by the County of Stettler and the County of Stettler residents for services
provided by Kneehill County.
2) Notwithstanding Section C (1), where a service agreement specifies that one
Municipality shall charge the other Municipality directly, the Municipality being
charged shall be fully responsible for the charges in accordance with the service
agreement, and that Municipality shall have full discretion on how that charge is
passed on to their residents.
D. MUNICIPAL SERVICES
1) Both Municipalities have reviewed the services offered to residents. Based on the
review it has been determined that each Municipality will continue to provide the
following services to their residents independently:
a. Transportation
b. Water and Wastewater
c. Solid Waste
d. Emergency Services
e. Recreation
f. Administrative Services
g. Affordable Housing
h. Municipal Administration
i. Agricultural Services
j. Animal Control
k. Assessment Services
l. Bylaw Enforcement
m. Information Technology
n. Pest Control
o. Police Services
p. Purchasing/Procurement Services
q. Weed Inspection
2) The Municipalities have a history of working together to provide municipal services
to the residents on an intermunicipal basis, with the following services being provided
directly or indirectly to their residents:
a. Emergency Services
o The Municipalities have the following agreements in place to aid in
the event of emergencies:
i. The Emergency Services Mutual Aid Agreement between the
County of Stettler and Kneehill County which was signed in
January, 2004. As a mutual aid agreement there is no managing
partner. Cost sharing is done on a location basis with the
Municipality responsible for the emergency paying the costs.
65 2020.02.25 Adopted Council Package
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3) The Municipalities acknowledge that in addition to the shared service agreements in
place between Kneehill County and the County of Stettler, they each have
independent agreements with other regional partners.
4) The Municipalities have reviewed the aforementioned existing agreements and have
determined that these are the most appropriate municipal services to be conducted in
a shared manner.
E. FUTURE PROJECTS & AGREEMENTS
1) In the event that either Municipality initiates the development of a new project and/or
service that may require a new cost-sharing agreement, the initiating Municipality’s
Chief Administrative Officer will notify the other Municipality’s Chief
Administrative Officer in writing.
2) The initial notification will include a general description of the project, estimated
costs and timing of expenditures. The other party will advise if they have objections
in principle to provide funding to the project and provide reasons. An opportunity
will be provided to discuss the project at the Intermunicipal Committee.
3) The following criteria will be used when assessing the desirability of funding of new
projects:
a. Relationship of the proposed capital project to any regional long term
planning document prepared by the Municipality;
b. The level of community support;
c. The nature of the project;
d. The demonstrated effort by volunteers to raise funds and obtain grants (if
applicable);
e. The projected operating costs for new capital projects;
f. Municipal debt limit; and,
g. Projected utilization by residents of both Municipalities.
4) Once either Municipality has received written notice of a new project, an
Intermunicipal Committee meeting must be held within thirty (30) calendar days of
the date the written notice was received, unless both Chief Administrative Officers
agree otherwise.
5) The Intermunicipal Committee will be the forum used to discuss and review future
mutual aid agreements and/or cost sharing agreements. In the event the
Intermunicipal Committee is unable to reach an agreement, the dispute shall be dealt
with through the procedure outlined within Section F of this document.
6) Both Municipalities recognize that the decision to participate in or not participate in a
project ultimately lies with the respective municipal councils, who in turn must rely
on the support of their electorate to support the project and any borrowing that could
be required.
66 2020.02.25 Adopted Council Package
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F. DISPUTE RESOLUTION
1) The Municipalities are committed to resolving any disputes in a non-adversarial,
informal and cost-efficient manner.
2) The Municipalities shall make all reasonable efforts to resolve all disputes by
negotiation and agree to provide, without prejudice, open and timely disclosure of
relevant facts, information and documents to facilitate negotiations.
3) In the event of a dispute, the Municipalities agree that they shall undertake a process
to promote the resolution of the dispute in the following order:
a. negotiation;
b. mediation; and
c. binding arbitration.
4) If any dispute arises between the Municipalities regarding the interpretation,
implementation or application of this Framework or any contravention or alleged
contravention of this Framework, the dispute will be resolved through the binding
Dispute Resolution Process outlined herein.
5) If the Dispute Resolution Process is invoked, the Municipalities shall continue to
perform their obligations described in this Framework until such time as the Dispute
Resolution Process is complete.
6) Despite F(4), where an existing intermunicipal agreement has a binding dispute
resolution process included in the agreement, the existing intermunicipal agreement
shall be used instead of the dispute resolution outlined in this Framework.
7) A party shall give written notice (“Dispute Notice”) to the other party of a dispute and
outline in reasonable detail the relevant information concerning the dispute. Within
thirty (30) days following receipt of the Dispute Notice, the Intermunicipal
Committee shall meet and attempt to resolve the dispute through discussion and
negotiation, unless a time extension is mutually agreed to by the CAOs. If the dispute
is not resolved within sixty (60) days of the Dispute Notice being issued, the
negotiation shall be deemed to have failed.
8) If the Municipalities cannot resolve the dispute through negotiation within the
prescribed time period, then the dispute shall be referred to mediation.
9) Either party shall be entitled to provide the other party with a written notice
(“Mediation Notice”) specifying:
a. The subject matters remaining in dispute, and the details of the matters in dispute
that are to be mediated; and
b. The nomination of an individual to act as the mediator.
67 2020.02.25 Adopted Council Package
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10) The Municipalities shall, within thirty (30) days of the Mediation Notice, jointly
nominate or agree upon a mediator.
11) Where a mediator is appointed, the Municipalities shall submit in writing their
dispute to the mediator and afford the mediator access to all records, documents and
information the mediators may reasonably request. The Municipalities shall meet
with the mediator at such reasonable times as may be required and shall, through the
intervention of the mediator, negotiate in good faith to resolve their dispute. All
proceedings involving a mediator are agreed to be without prejudice and the fees and
expenses of the mediator and the cost of the facilities required for mediation shall be
shared equally between the Municipalities.
12) In the event that:
a. The Municipalities do not agree on the appointment of a mediator within thirty
(30) days of the Mediation Notice; or
b. The mediation is not completed within sixty (60) days after the appointment of
the mediator; or
c. The dispute has not been resolved within ninety (90) days from the date of receipt
of the Mediation Notice; either party may by notice to the other withdraw from
the mediation process and in such event the dispute shall be deemed to have failed
to be resolved by mediation.
13) If mediation fails to resolve the dispute, the dispute shall be submitted to binding
arbitration. Either of the Municipalities may provide the other party with written
notice (“Arbitration Notice”) specifying:
a. the subject matters remaining in dispute and the details of the matters in dispute
that are to be arbitrated; and
b. the nomination of an individual to act as the arbitrator.
14) Within thirty (30) days following receipt of the Arbitration Notice, the other party
shall, by written notice, advise as to which matters stated in the Arbitration Notice it
accepts and disagrees with, advise whether it agrees with the resolution of the
disputed items by arbitration, and advise whether it agrees with the arbitrator selected
by the initiating party or provide the name of one arbitrator nominated by that other
party.
15) The Municipalities shall, within thirty (30) days of the Arbitration Notice, jointly
nominate or agree upon an arbitrator.
16) Should the Municipalities fail to agree on a single arbitrator within the prescribed
time period, then either party may apply to a Justice of the Court of Queen’s Bench of
Alberta to have the arbitrator appointed.
17) The terms of reference for arbitration shall be those areas of dispute referred to in the
Arbitration Notice and the receiving party’s response thereto.
68 2020.02.25 Adopted Council Package
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18) The Arbitration Act (Alberta) as amended from time to time shall apply to arbitration
proceedings commenced pursuant to this Framework.
19) The arbitrator shall proceed to hear the dispute within sixty (60) days of being
appointed and proceed to render a written decision concerning the dispute forthwith.
20) The arbitrator’s decision is final and binding upon the Municipalities subject only to a
party’s right to seek judicial review by the Court of Queen’s Bench on a question of
jurisdiction.
21) If the Municipalities do not mutually agree on the procedure to be followed, the
arbitrator may proceed to conduct the arbitration on the basis of documents or may
hold hearings for the presentation of evidence and for oral argument.
22) Subject to the arbitrator’s discretion, hearings held for the presentation of evidence
and for argument are open to the public.
23) If the arbitrator establishes that hearings are open to the public as per Section 22, the
arbitrator, at their sole discretion, may solicit written submissions. If the arbitrator
requests written submissions, they must be considered in the decision.
24) The fees and expenses of the arbitrator and the cost of the facilities required for
arbitration shall be shared as per the Municipal Government Act Section 708.41(1)
and amendments thereto.
25) On conclusion of the arbitration and issuance of an order, the arbitrator must proceed
to compile a record of the arbitration and give a copy of the record to each of the
Municipalities.
69 2020.02.25 Adopted Council Package
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G. CORRESPONDENCE
1) Written notice under this Agreement shall be addressed as follows:
a. In the case of the County of Stettler to:
County of Stettler No. 6
c/o Chief Administrative Officer
Box 1270
6602 – 44 Avenue
Stettler, AB T0C 2L0
b. In the case of Kneehill County to:
Kneehill County
c/o Chief Administrative Officer
Box 400
1600 – 2nd Street
Three Hills, AB T0M 2A0
2) In addition to G(1), notices may be sent by electronic mail to the Chief
Administrative Officer.
IN WITNESS WHEREOF, the Municipalities have hereunto executed this Framework
under their respective corporate seals and by the hands of their proper officers duly
authorized in that regard.
Signed this _____ day of _________________, 2020 in ___________________, Alberta.
KNEEHILL COUNTY COUNTY OF STETTLER NO. 6
Per: Per:
___________________________ ____________________________
___________________________ ____________________________
70 2020.02.25 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
8.5
Page 1 of 2
Version: 2020-01
Subject: Intermunicipal Collaboration Framework Agreement Rocky View County
Meeting Date: Tuesday, February 25, 2020
Presented By: Mike Haugen, CAO
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
That Council approve the Intermunicipal Collaboration Framework Agreement with
Rocky View County as presented.
Background/
Proposal
As a result of recent updates to the Municipal Government Act (MGA), the Province
now requires all municipalities that share a common boundary to adopt an
Intermunicipal Collaboration Framework (ICF) by April 1, 2020.
Further amendments through Bill 25 has provided clarification on the ICF process
as follows:
• The framework must describe the services to be provided under it that
benefit residents in more than one of the municipalities.
• The municipalities must identify which municipality is responsible for
providing which services and outline how these services will be delivered
and funded
• Every framework must contain provisions establishing a process for
resolving disputes that occurs while the framework is in effect
As part of this collaborative process, Kneehill County and Rocky View County have
also agreed to enter into an Intermunicipal Development Plan. First reading of the
IDP was held October 22, 2019 and public hearing was held on November 26,
2019. Second reading was also approved on November 26, 2019. As Rocky View
County is part of the Calgary Metropolitan Regional Board, approval is required
from this regional board prior to proceeding with third reading.
Discussion/
Options/
Benefits/
Disadvantages:
Administration is confident the agreement proposed meets all the requirements of
the Act.
Rocky View County is proposing to bring the proposed agreement forward to their
Council for approval today as well.
Financial
Implications:
N/A – all internal administrative costs at this stage
Council Options:
1. Approve the agreement as presented
2. Approve the agreement as amended
3. Committee members to meet with Rocky View County Committee members
to discuss amendments to the proposed agreement.
71 2020.02.25 Adopted Council Package
REQUEST FOR DECISION AGENDA ITEM #
8.5
Page 2 of 2
Version: 2019-01
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Proposed Agreement
Follow-up
Actions:
Notification to Rocky View County
Notification to the Minister that the ICF process is complete
Director Approval:
Laurie Watt, Director Municipal Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
72 2020.02.25 Adopted Council Package
Intermunicipal Collaboration Framework
Between
Kneehill County
(hereinafter referred to as “Kneehill”)
And
Rocky View County
(hereinafter referred to as “Rocky View”)
WHEREAS Kneehill and Rocky View share a common border spanning: Township Road
29-0 from Range Road 27-0 to Range Road 25-0, and Range Road 25-0 from Township
Road 29-0 to Highway 9.
AND WHEREAS Kneehill and Rocky View share common interests and desire working
together to provide services to their ratepayers, where there are reasonable and logical
opportunities to do so, at the sole discretion of the respective Municipalities;
AND WHEREAS, the Municipal Government Act stipulates that municipalities that
have a common boundary must create a framework with each other to:
• provide for the integrated and strategic planning, delivery, and funding
of intermunicipal services;
• steward scarce resources efficiently in providing local services; and
• ensure municipalities contribute funding to services that benefit their
residents;
NOW THEREFORE, by mutual covenant of Kneehill County and Rocky View County,
it is agreed to enter into the Intermunicipal Collaboration Framework as follows in
Schedule A.
73 2020.02.25 Adopted Council Package
Schedule “A”
A. DEFINITIONS
l) Words in this Agreement have the same meaning as in the Municipal
Government Act except for the following:
a. "Capital Costs" means new facilities, expansions to existing facilities, and
intensification of use of existing facilities;
b. “County” means a municipal government form in rural areas of the province.
c. “CAO” means Chief Administrative Officer.
d. “Framework” means Intermunicipal Collaboration Framework.
e. “Intermunicipal Collaboration Framework” means the Intermunicipal
Collaboration Framework between Kneehill County and Rocky View County, as
required under Part 17.2 of the Municipal Government Act.
f. “Kneehill” means Kneehill County as a municipal corporation and the
geographical area within its jurisdictional boundaries, as the context requires.
g. “Municipal Government Act” means the Municipal Government Act, RSA 2000, c
M-26, as amended from time to time.
h. “Rocky View” means Rocky View County as a municipal corporation and the
geographical area within its jurisdictional boundaries, as the context requires.
i. “Services” means those services that both parties may address within the
Framework, which are:
i. Transportation;
ii. Water and wastewater;
iii. Solid Waste;
iv. Emergency Services;
v. Recreation; or
vi. Any other services that might benefit residents in both municipalities.
74 2020.02.25 Adopted Council Package
j. "Service Agreements” means those agreements between the Parties to provide for
the delivery of services, whether on a joint, collaborative, or other basis, as
described in Part D (2) of this Agreement and as amended from time to time.
i. Municipal – no collaboration: No intermunicipal collaboration is used
to deliver a service between the parties named in this agreement.
ii. Intermunicipal collaboration: Service is delivered through the
exchange of funds or resources between the parties named in this
agreement.
iii. Third Party: A third party is employed to deliver a service that is of
mutual benefit to the parties named in this agreement.
k. "Year" means the calendar year beginning on January 1 and ending on December
31.
B. TERM AND REVIEW
l) In accordance with the Municipal Government Act, this Agreement shall come into
full force and effect on final passing of the resolutions by both Kneehill and Rocky
View.
2) This Agreement may be amended by mutual consent of both parties unless specified
otherwise in this Agreement through an amending resolution.
3) It is agreed by Kneehill and Rocky View that the Intermunicipal Committee shall
meet at least once every four years to review the terms and conditions of the
agreement.
4) The term of this agreement begins ___,____, 2020 and ends ___,____, 2024.
C. INTERMUNICIPAL COOPERATION
1) Kneehill and Rocky View agree to create a body known as the Intermunicipal
Committee (hereinafter referred to as “the Committee”).
2) The Committee will work together in good faith to share information about
business that is of mutual interest to each municipality.
3) The Committee will meet on an as-needed basis, and will share information and
provide feedback on intermunicipal or multi-jurisdictional opportunities and
75 2020.02.25 Adopted Council Package
issues. Topics may include planning policy, service delivery, or other matters that
the Committee deems necessary.
4) The Committee shall consist of: one Councillor from Kneehill, one Councillor
from Rocky View, and an alternate from each municipality.
5) The CAOs or designates of both municipalities will be advisory staff to the
Committee and are responsible for developing agendas and recommendations on
all matters and for forwarding all outcomes from the Committee to their
respective Councils.
6) Meetings of the Committee can be called by either party whose Councillors or
CAO are members of the Committee to this Agreement by requesting a meeting
via electronic mail. The parties shall jointly determine a meeting date within
thirty (30) days of the receipt of the request.
D. MUNICIPAL SERVICES
l) Kneehill delivers a range of services to its residents, including but not limited to:
• Agricultural Services;
• Bylaw Enforcement (municipal Peace Officers);
• Cemetery Services;
• Family and Community Support Services (through Kneehill Regional FCSS);
• Fire and Emergency Management Services;
• Library Services (through the Marigold Regional Library System);
• Planning and Development Services;
• Safety Codes;
• Recreation and Parks Services;
• Seniors’ Housing (through the Kneehill Housing Corporation);
• Solid Waste and Recycling: (through the Drumheller and District Solid Waste
Commission);
• Transportation Services;
• Water Services (through AQUA 7, the Town of Three Hills, the Town of
Drumheller); and
• Wastewater Services.
Rocky View delivers a range of services to its residents, including but not
limited to:
• Agricultural Services;
76 2020.02.25 Adopted Council Package
• Bylaw Enforcement (municipal and RCMP);
• Building Permits;
• Cemetery Services;
• Family and Community Support Services;
• Fire and Emergency Management Services;
• Library Services (through the Marigold Regional Library System);
• Recreation Services;
• Transportation Services;
• Seniors’ Housing (through the Rocky View County Seniors Foundation);
• Solid Waste and Recycling through various private third party partnerships; and
• Water and Wastewaster Services (through individually owned, privately owned,
municipal partners, or Rocky View County systems).
2) Kneehill and Rocky View have a history of working together to jointly provide the
following municipal services to their residents, either directly, or indirectly:
SERVICE AREA DELIVERY METHOD SERVICE
SHARED
IMPLEMENTATION
& TERM, FUNDING
Emergency Management Intermunicipal
Collaboration
Delivery of
emergency
management
services in case of
a disaster or major
event.
Mutual Aid Agreement
Fire Intermunicipal
Collaboration
Delivery of fire
services.
Mutual Aid Agreement
Planning and
Development
Intermunicipal
Collaboration
Consultative
discussion on
certain planning
and development
activities around
shared boundary.
Intermunicipal
Development Plan
Recreation No Intermunicipal
Collaboration
Not applicable. No implementation
required.
Solid Waste and Recycling No Intermunicipal
Collaboration
Not applicable. No implementation
required.
Transportation Intermunicipal
Collaboration
Township Road 29-
0 at Range Road
25-3 in Rocky
View: Kneehill
grades and snow
plows a 450m
portion of this road
No implementation
required.
77 2020.02.25 Adopted Council Package
SERVICE AREA DELIVERY METHOD SERVICE
SHARED
IMPLEMENTATION
& TERM, FUNDING
due to rail
configuration. Any
other measures
such as road
construction,
upgrades, signage,
or vegetation
control is the
responsibility of
Rocky View.
Water and Waste Water Third Party Delivery of potable
water services to
member
municipalities.
Both Counties are
members of AQUA 7
Regional Water
Commission.
Other: Agriculture Intermunicipal
Collaboration
Shared delivery on
various
Agricultural related
training and
education
opportunities for
residents.
Each opportunity is
considered as it arises.
Terms and conditions
determined at the time
participating
municipalities are
determined.
E. FUTURE SERVICE & AGREEMENTS
l) Additions or changes to the services that the adjacent municipalities partner upon can
be made prior to the end of the four year term.
2) Whether it is a new service, or elimination of an existing shared service, the
municipality whose CAO is initiating the change shall, in writing, contact the CAO
of their adjacent municipality.
3) Once the receiving municipality has received written notice of a new shared service
or elimination of an existing service, an Intermunicipal Committee meeting date will
be determined within thirty (30) days of receiving the notice, unless both Parties
agree otherwise.
4) The Intermunicipal Committee will be the forum used to address and develop next
steps to proceed with changes to the ICF. Committee members will inform the whole
of their respective Councils of the outcome of this meeting.
5) The Committee recognizes that each respective Council has autonomy and decision
making authority to enter into an intermunicipal service agreement.
78 2020.02.25 Adopted Council Package
6) If respective Councils agree to add a new service, or eliminate an existing service,
both Councils must adopt an updated ICF through a matching updated resolution.
Notwithstanding the foregoing, the parties may amend or update any of the Service
Agreements by agreement from time to time without having to amend or replace this
Agreement.
F. DISPUTE RESOLUTION
1) The Intermunicipal Committee will meet and attempt to resolve any disputes that
may arise under this Framework.
2) In the event the Committee is unable to resolve a dispute, the parties will follow the
process outlined in Schedule “B”.
a) Any new Service Agreement or an update to an existing service agreement will
adopt and include the dispute resolution process referred to in F.2 as its dispute
resolution clause.
G. OTHER PROVISIONS
1) Further Assurances. The Municipalities covenant and agree to do such things and
execute such further documents, agreements, and assurances as may be reasonably
necessary or advisable from time to time to carry out the terms and conditions of
this Framework in accordance with their true intent.
2) Assignment of Framework. Neither Municipality will assign its interest in this
Framework.
3) Notices. Any notice required to be given hereunder by any Municipality will be
deemed to have been well and sufficiently given if it is delivered personally or
mailed by pre-paid registered mail to the address of the Municipality for whom it is
intended. A notice or other document sent by registered mail will be deemed to be
sent at the time when it was deposited in a post office or public letter box and will
be deemed to have been received on the fourth business day after it was postmarked.
A copy of the notice shall also be provided via email.
4) Entire Framework. This Framework and any applicable Service Agreements
constitute the entire agreement between the Municipalities relating to the subject
matter contained within them and supersedes all prior understandings, negotiations
and discussions, whether oral or written, of the Municipalities in relation to that
subject matter. There are no warranties, representations or other agreements among
79 2020.02.25 Adopted Council Package
the Municipalities in connection with the subject matter of the Framework except as
specifically set forth within them.
5) Unenforceable Terms. If any term, covenant, or condition of this Framework, or
the application thereof to any Municipality or circumstance is invalid or
unenforceable to any extent, the remainder of this Framework or the application of
such term, covenant, or condition to a Municipality or circumstance other than those
to which it is held invalid or unenforceable will not be affected thereby, and each
remaining term, covenant, or condition of this Framework will be valid and
enforceable to the fullest extent permitted by law.
6) Amendments. This Framework may only be altered or amended in any of its
provisions when any such changes are put in writing and signed by all of the
Municipalities (See also Section B of this Framework).
7) Remedies Not Exclusive. No remedy herein conferred upon any Municipality is
intended to be exclusive of any other remedy available to that Municipality, but
each remedy will be cumulative and will be in addition to every other remedy given
hereunder either now, hereafter existing by law, in equity, or by statute.
8) No Waiver. No consent or waiver, express or implied, by any Municipality to or of
any breach or default by any other Municipality in the performance by such other
Municipality of their obligations hereunder will be deemed or construed to be a
consent to or waiver of any other breach or default in the performance of obligations
hereunder by such Municipality. Failure on the part of any Municipality to complain
of any act or failure to act of another Municipality or to declare such Municipality in
default, irrespective of how long such failure continues, will not constitute a waiver
by such Municipality of its rights hereunder.
9) Counterparts. This Framework may be executed in several counterparts, each of
which when so executed will be deemed to be an original. Such counterparts will
constitute the one and same instrument as of their Effective Date.
10) Governing Law. This Framework will be exclusively governed by and construed in
accordance with the laws of the Province of Alberta.
11) Time. Time will be of the essence for this Framework.
12) Binding Nature. This Framework will be binding upon the Municipalities and their
respective successors and permitted assigns.
80 2020.02.25 Adopted Council Package
H. CORRESPONDENCE
l) Written notice under this Framework shall be addressed as follows:
a. In the case of the Kneehill County, to:
Kneehill County
c/o Chief Administrative Officer
1600 – 2nd Street
Box 400
Three Hills, Alberta, T0M 2A0
b. In the case of Rocky View County, to:
Rocky View County
c/o Chief Administrative Officer
262075 Rocky View County Point
Rocky View County, AB, T4A 0X2
IN WITNESS WHEREOF, the Municipalities have hereunto executed this Framework
under their respective corporate seals and by the hands of their proper officers duly
authorized in that regard.
Signed this ____ day of ________________, 2020 in ________________________,
Alberta.
KNEEHILL COUNTY ROCKY VIEW COUNTY
Per:
Per:
Jerry Wittstock, Reeve
Greg Boehlke, Reeve
Mike Haugen, C.A.O. Al Hoggan, C.A.O.
81 2020.02.25 Adopted Council Package
Schedule “B”
Dispute Resolution Process
A. Definitions
1) “initiating party” means a party who gives notice under section B of this Schedule;
2) “mediation” means a process involving a neutral person as a mediator who assists the
parties to a matter and any other person brought in with the agreement of the parties
to reach their own mutually acceptable settlement of the matter by structuring
negotiations, facilitating communication and identifying the issues and interests of the
parties;
3) “mediator” means the mutually-agreed upon person or persons appointed to facilitate
by mediation the resolution of a dispute between the parties.
B. Notice of dispute
1) When a party believes there is a dispute under a framework and wishes to engage in
dispute resolution, the party must give written notice of the matters under dispute to
the other parties.
C. Negotiation
1) Within 14 days after the notice is given under section B of this Schedule, each party
must appoint a representative to participate in one or more meetings, in person or by
electronic means, to attempt to negotiate a resolution of the dispute.
D. Mediation
1) If the dispute cannot be resolved through negotiations with 90 days of initial notice,
the representatives must appoint a mediator to attempt to resolve the dispute by
mediation.
2) The initiating party must provide the mediator with an outline of the dispute and any
agreed statement of facts.
3) The parties must give the mediator access to all records, documents, and information
that the mediator may reasonably request.
4) The parties must meet with the mediator at such reasonable times as may be required
and must, through the intervention of the mediator, negotiate in good faith to resolve
their dispute.
5) All proceedings involving a mediator are without prejudice, and, unless the parties
agree otherwise, the cost of the mediator must be shared equally between the parties.
82 2020.02.25 Adopted Council Package
E. Report
1) If the dispute has not been resolved within 6 months after the notice is given under
section B of this Schedule, the initiating party must, within 21 days, prepare and
provide to the other parties a report.
2) The report should contain a list of the matters agreed on and those on which there is
no agreement between the parties.
3) Despite subsection (1), the initiating party may prepare a report before the 6 months
have elapsed if
i. the parties agree, or
ii. the parties are not able to appoint a mediator under section D of this Schedule.
F. Appointment of arbitrator
1) Within 14 days of a report being provided under section E of this Schedule, the
representatives must appoint a mutually agreed-upon arbitrator, and the initiating
party must provide the arbitrator with a copy of the report.
2) If the representatives cannot agree on an arbitrator, the initiating party must forward a
copy of the report referred to in section E of this Schedule to the Minister with a
request to the Minister to appoint an arbitrator.
G. Arbitration process
1) Where arbitration is used to resolve a dispute, the arbitration and arbitrator’s powers,
duties, functions, practices and procedures shall be the same as those in Division 2 of
Part 17.2 of the Municipal Government Act.
2) In addition to the arbitrator’s powers under subsection (1), the arbitrator may do the
following:
i. require an amendment to a framework;
ii. require a party to cease any activity that is inconsistent with the framework;
iii. provide for how a party’s resolutions or bylaws must be amended to be
consistent with the framework;
iv. award any costs, fees, and disbursements incurred in respect of the dispute
resolution process and who bears those costs.
H. Deadline for resolving dispute
1) The arbitrator must resolve the dispute within one year from the date the notice of
dispute is given under section B of this Schedule.
83 2020.02.25 Adopted Council Package
2) If an arbitrator does not resolve the dispute within the time described in subsection
(1), the Minister may grant an extension of time or appoint a replacement arbitrator.
I. Arbitrator’s order
1) Unless the parties resolve the disputed issues during the arbitration, the arbitrator
must make an order as soon as possible after the conclusion of the arbitration
proceedings.
2) The arbitrator’s order must:
i. be in writing,
ii. be signed and dated,
iii. state the reasons on which it is based,
iv. include the timelines for the implementation of the order, and
v. specify all expenditures incurred in the arbitration process for payment under
section 708.41 of the Act.
3) The arbitrator must provide a copy of the order to each party.
4) If an order of the arbitrator under sub-section (2) is silent as to costs, a party may
apply to the arbitrator within 30 days of receiving the order for a separate order
respecting costs.
J. Costs of arbitrator
1) Subject to an order of the arbitrator or an agreement by the parties, the costs of an
arbitrator under this Schedule must be shared equally by the parties.
84 2020.02.25 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
8.6
Page 1 of 2
Version: 2020-01
Subject: Intermunicipal Collaboration Framework Agreement Wheatland County
Meeting Date: Tuesday, February 25, 2020
Presented By: Mike Haugen, CAO
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
That Council approve the Intermunicipal Collaboration Framework Agreement with
Wheatland County as presented.
Background/
Proposal
As a result of recent updates to the Municipal Government Act (MGA), the Province
now requires all municipalities that share a common boundary to adopt an
Intermunicipal Collaboration Framework (ICF) by April 1, 2020.
Further amendments through Bill 25 has provided clarification on the ICF process
as follows:
• The framework must describe the services to be provided under it that
benefit residents in more than one of the municipalities.
• The municipalities must identify which municipality is responsible for
providing which services and outline how these services will be delivered
and funded
• Every framework must contain provisions establishing a process for
resolving disputes that occurs while the framework is in effect
As part of this collaborative process, Kneehill County and Wheatland County have
also agreed to enter into an Intermunicipal Development Plan. First reading of the
IDP was held November 26, 2019 and public hearing was held on January 14,
2020. No further readings have taken place as Wheatland County recessed their
public hearing. Any recommended amendments to the IDP will be considered by
Council with further bylaw readings. The IDP process does not have to be
complete to proceed with ICF approval.
Discussion/
Options/
Benefits/
Disadvantages:
Administration is confident the agreement proposed meets all the requirements of
the Act.
Wheatland County is proposing to bring the proposed agreement forward to their
March 3rd Council for approval.
Financial
Implications:
N/A – all internal administrative costs at this stage
Council Options:
1. Approve the agreement as presented
2. Approve the agreement as amended
3. Committee members to meet with Wheatland County Committee members
to discuss amendments to the proposed agreement.
85 2020.02.25 Adopted Council Package
REQUEST FOR DECISION AGENDA ITEM #
8.6
Page 2 of 2
Version: 2019-01
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Proposed Agreement
Follow-up
Actions:
Notification to Wheatland County
Notification to the Minister that the ICF process is complete
Director Approval:
Laurie Watt, Director Municipal Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
86 2020.02.25 Adopted Council Package
Intermunicipal Collaboration Framework
Between
Kneehill County
(hereinafter referred to as “Kneehill”)
And
Wheatland County
(hereinafter referred to Wheatland “”)
WHEREAS Kneehill and Wheatland share a common border identified as follows: that
area of Highway 9 (Township Road 28-2) from Range Road 25-0 to Range Road 21-3.
The common border then follows Range Road 21-3 from Township Road 28-2 to the
abandoned rail line south of Township Road 27-4. The abandoned rail line is the
common border from Range Road 21-3 to Range Road 20-0.
AND WHEREAS Kneehill and Wheatland share common interests and desire working
together to provide services to their ratepayers, where there are reasonable and logical
opportunities to do so, at the sole discretion of the respective Municipalities;
AND WHEREAS, the Municipal Government Act stipulates that municipalities that
have a common boundary must create a framework with each other to:
• provide for the integrated and strategic planning, delivery, and funding
of intermunicipal services;
• steward scarce resources efficiently in providing local services; and
• ensure municipalities contribute funding to services that benefit their
residents;
NOW THEREFORE, by mutual covenant of Kneehill and Wheatland, it is agreed to
enter into the Intermunicipal Collaboration Framework as follows in Schedule A.
87 2020.02.25 Adopted Council Package
Schedule “A”
A. DEFINITIONS
l) Words in this Agreement have the same meaning as in the Municipal
Government Act except for the following:
a. "Capital Costs" means new facilities, expansions to existing facilities, and
intensification of use of existing facilities;
b. “County” means a municipal government form in rural areas of the province.
c. “CAO” means Chief Administrative Officer.
d. “Framework” means Intermunicipal Collaboration Framework.
e. “Intermunicipal Collaboration Framework” means the Intermunicipal
Collaboration Framework between Kneehill County and Wheatland County, as
required under Part 17.2 of the Municipal Government Act.
f. “Kneehill” means Kneehill County as a municipal corporation and the
geographical area within its jurisdictional boundaries, as the context requires.
g. “Municipal Government Act” means the Municipal Government Act, RSA 2000, c
M-26, as amended from time to time.
h. “Wheatland” means Wheatland County as a municipal corporation and the
geographical area within its jurisdictional boundaries, as the context requires.
i. “Services” means those services that both parties may address within the
Framework, which are:
i. Transportation;
ii. Water and wastewater;
iii. Solid Waste;
iv. Emergency Services;
v. Recreation; or
vi. Any other services that might benefit residents in both municipalities.
88 2020.02.25 Adopted Council Package
j. "Service Agreements” means those agreements between the Parties to provide for
the delivery of services, whether on a joint, collaborative, or other basis, as
described in Part D (2) of this Agreement and as amended from time to time.
i. Municipal – no collaboration: No intermunicipal collaboration is used
to delivery a service between the parties named in this agreement.
ii. Intermunicipal collaboration: Service is delivered through the
exchange of funds or resources between the the parties named in this
agreement.
iii. Third Party: A third party is employed to deliver a service that is of
mutual benefit to the the parties named in this agreement.
k. "Year" means the calendar year beginning on January 1 and ending on December
31.
B. TERM AND REVIEW
l) In accordance with the Municipal Government Act, this Agreement shall come into
full force and effect on final passing of the resolutions by both Kneehill and
Wheatland.
2) This Agreement may be amended by mutual consent of both parties unless specified
otherwise in this Agreement through an amending resolution.
3) It is agreed by Kneehill and Wheatland that the Intermunicipal Committee shall meet
at least once every four years to review the terms and conditions of the agreement.
4) The term of this agreement begins ___,____, 2020 and ends ___,____, 2024.
C. INTERMUNICIPAL COOPERATION
1) Kneehill and Wheatland agree to create a body known as the Intermunicipal
Committee (hereinafter referred to as “the Committee”).
2) The Committee will work together in good faith to share information about
business that is of mutual interest to each municipality.
3) The Committee will meet on an as-needed basis, and will share information and
provide feedback on intermunicipal or multi-jurisdictional opportunities and
89 2020.02.25 Adopted Council Package
issues. Topics may include planning policy, service delivery, or other matters that
the Committee deems necessary.
4) The Committee shall consist of: two Councillors from Kneehill, two Councillors
from Wheatland, and an alternate from each municipality.
5) The CAOs or designates of both municipalities will be advisory staff to the
Committee and are responsible for developing agendas and recommendations on
all matters and for forwarding all outcomes from the Committee to their
respective Councils.
6) Meetings of the Committee can be called by either party whose Councillors or
CAO are members of the Committee to this Agreement by requesting a meeting
via electronic mail. The parties shall jointly determine a meeting date within
thirty (30) days of the receipt of the request.
D. MUNICIPAL SERVICES
l) Kneehill delivers delivers a range of services to its residents, including but not
limited to:
• Agricultural Services;
• Bylaw Enforcement (municipal Peace Officers);
• Cemetery Services;
• Family and Community Support Services (through Kneehill Regional FCSS);
• Fire and Emergency Management Services;
• Library Services (through the Marigold Regional Library System);
• Planning and Development Services;
• Safety Codes;
• Recreation and Parks Services;
• Seniors’ Housing (through the Kneehill Housing Corporation);
• Solid Waste and Recycling: (through the Drumheller and District Solid Waste
Commission);
• Transportation Services;
• Water Services (through AQUA 7, the Town of Three Hills, the Town of
Drumheller); and
• Wastewater Services.
90 2020.02.25 Adopted Council Package
Wheatland delivers a range of services to its residents, including but
not limited to:
• Agricultural Services;
• Bylaw Enforcement (municipal and RCMP);
• Building Permits;
• Cemetery Services;
• Family and Community Support Services;
• Fire and Emergency Management Services;
• Library Services (through the Marigold Regional Library System);
• Planning and Development Services;
• Safety Codes;
• Recreation Services;
• Transportation Services;
• Seniors’ Housing (through the Wheatland Housing Seniors Foundation);
• Solid Waste and Recycling (through Wheatland County Waste Transfer Sites and
the Drumheller & District Solid Waste Commission);various private third party
partnerships; and
• Water and Wastewaster Services (through Wheatland County systems and a
regional water line).
2) Kneehill and Wheatland have a history of working together to jointly provide the
following municipal services to their residents, either directly, or indirectly:
SERVICE AREA DELIVERY METHOD SERVICE
SHARED
IMPLEMENTATION
& TERM, FUNDING
Emergency Management Intermunicipal
Collaboration
Delivery of
emergency
management
services in case of
a disaster or major
event.
Mutual Aid Agreement
Fire Intermunicipal
Collaboration
Delivery of fire
services.
Mutual Aid Agreement
Planning and
Development
Intermunicipal
Collaboration
Consultative
discussion on
certain planning
and development
activities around
shared boundary.
Intermunicipal
Development Plan
Solid Waste and Recycling Intermunicipal
Collaboration
Solid Waste and
Recycling
Both are members of
Drumheller and District
91 2020.02.25 Adopted Council Package
Solid Waste
Commission
Transportation Municipal No implementation
required.
Water and Waste Water Municipal No implementation
required.
Other: Agriculture Intermunicipal
Collaboration
Shared delivery on
various
Agricultural related
training and
education
opportunities for
residents.
Collaborate on weed
control and agriculture
related items around
boundary. Deliver
training and workshops
in collaboration with
neighbor agricultural
services department.
E. FUTURE SERVICE & AGREEMENTS
l) Additions or changes to the services that the adjacent municipalities partner upon can
be made prior to the end of the four year term.
2) Whether it is a new service, or elimination of an existing shared service, the
municipality whose CAO is initiating the change shall, in writing, contact the CAO
of their adjacent municipality.
3) Once the receiving municipality has received written notice of a new shared service
or elimination of an existing service, an Intermunicipal Committee meeting date will
be determined within thirty (30) days of receiving the notice, unless both Parties
agree otherwise.
4) The Intermunicipal Committee will be the forum used to address and develop next
steps to proceed with changes to the ICF. Committee members will inform the whole
of their respective Councils of the outcome of this meeting.
5) The Committee recognizes that each respective Council has autonomy and decision
making authority to enter into an intermunicipal service agreement.
6) If respective Councils agree to add a new service, or eliminate an existing service,
both Councils must adopt an updated ICF through a matching updated resolution.
Notwithstanding the foregoing, the parties may amend or update any of the Service
Agreements by agreement from time to time without having to amend or replace this
Agreement.
F. DISPUTE RESOLUTION
92 2020.02.25 Adopted Council Package
1) The Intermunicipal Committee will meet and attempt to resolve any disputes that
may arise under this Framework.
2) In the event the Committee is unable to resolve a dispute, the parties will follow the
process outlined in Schedule “B”.
a) Any new Service Agreement or an update to an existing service agreement will
adopt and include the dispute resolution process referred to in F.2 as its dispute
resolution clause.
G. OTHER PROVISIONS
1) Further Assurances. The Municipalities covenant and agree to do such things and
execute such further documents, agreements, and assurances as may be reasonably
necessary or advisable from time to time to carry out the terms and conditions of
this Framework in accordance with their true intent.
2) Assignment of Framework. Neither Municipality will assign its interest in this
Framework.
3) Notices. Any notice required to be given hereunder by any Municipality will be
deemed to have been well and sufficiently given if it is delivered personally or
mailed by pre-paid registered mail to the address of the Municipality for whom it is
intended. A notice or other document sent by registered mail will be deemed to be
sent at the time when it was deposited in a post office or public letter box and will
be deemed to have been received on the fourth business day after it was postmarked.
A copy of the notice shall also be provided via email.
4) Entire Framework. This Framework and any applicable Service Agreements
constitute the entire agreement between the Municipalities relating to the subject
matter contained within them and supersedes all prior understandings, negotiations
and discussions, whether oral or written, of the Municipalities in relation to that
subject matter. There are no warranties, representations or other agreements among
the Municipalities in connection with the subject matter of the Framework except as
specifically set forth within them.
5) Unenforceable Terms. If any term, covenant, or condition of this Framework, or
the application thereof to any Municipality or circumstance is invalid or
unenforceable to any extent, the remainder of this Framework or the application of
such term, covenant, or condition to a Municipality or circumstance other than those
to which it is held invalid or unenforceable will not be affected thereby, and each
93 2020.02.25 Adopted Council Package
remaining term, covenant, or condition of this Framework will be valid and
enforceable to the fullest extent permitted by law.
6) Amendments. This Framework may only be altered or amended in any of its
provisions when any such changes are put in writing and signed by all of the
Municipalities (See also Section B of this Framework).
7) Remedies Not Exclusive. No remedy herein conferred upon any Municipality is
intended to be exclusive of any other remedy available to that Municipality, but
each remedy will be cumulative and will be in addition to every other remedy given
hereunder either now, hereafter existing by law, in equity, or by statute.
8) No Waiver. No consent or waiver, express or implied, by any Municipality to or of
any breach or default by any other Municipality in the performance by such other
Municipality of their obligations hereunder will be deemed or construed to be a
consent to or waiver of any other breach or default in the performance of obligations
hereunder by such Municipality. Failure on the part of any Municipality to complain
of any act or failure to act of another Municipality or to declare such Municipality in
default, irrespective of how long such failure continues, will not constitute a waiver
by such Municipality of its rights hereunder.
9) Counterparts. This Framework may be executed in several counterparts, each of
which when so executed will be deemed to be an original. Such counterparts will
constitute the one and same instrument as of their Effective Date.
10) Governing Law. This Framework will be exclusively governed by and construed in
accordance with the laws of the Province of Alberta.
11) Time. Time will be of the essence for this Framework.
12) Binding Nature. This Framework will be binding upon the Municipalities and their
respective successors and permitted assigns.
94 2020.02.25 Adopted Council Package
H. CORRESPONDENCE
l) Written notice under this Framework shall be addressed as follows:
a. In the case of the Kneehill County, to:
Kneehill County
c/o Chief Administrative Officer
1600 – 2nd Street, Box 400
Three Hills, Alberta, T0M 2A0
b. In the case of Wheatland County, to:
Wheatland County
c/o Chief Administrative Officer
242006 Rge Td 243, Hwy 1 RR 1
Strathmore, AB T1P 1J6
IN WITNESS WHEREOF, the Municipalities have hereunto executed this Framework
under their respective corporate seals and by the hands of their proper officers duly
authorized in that regard.
Signed this ____ day of ________________, 2020 in ________________________,
Alberta.
KNEEHILL COUNTY WHEATLAND COUNTY
Per:
Per:
Jerry Wittstock, Reeve
Amber Link, Reeve
Mike Haugen, CAO Brian Henderson, CAO
95 2020.02.25 Adopted Council Package
Schedule “B”
Dispute Resolution Process
A. Definitions
1) “initiating party” means a party who gives notice under section B of this Schedule;
2) “mediation” means a process involving a neutral person as a mediator who assists the
parties to a matter and any other person brought in with the agreement of the parties
to reach their own mutually acceptable settlement of the matter by structuring
negotiations, facilitating communication and identifying the issues and interests of the
parties;
3) “mediator” means the mutually-agreed upon person or persons appointed to facilitate
by mediation the resolution of a dispute between the parties.
B. Notice of dispute
1) When a party believes there is a dispute under a framework and wishes to engage in
dispute resolution, the party must give written notice of the matters under dispute to
the other parties.
C. Negotiation
1) Within 14 days after the notice is given under section B of this Schedule, each party
must appoint a representative to participate in one or more meetings, in person or by
electronic means, to attempt to negotiate a resolution of the dispute.
D. Mediation
1) If the dispute cannot be resolved through negotiations with 90 days of initial notice,
the representatives must appoint a mediator to attempt to resolve the dispute by
mediation.
2) The initiating party must provide the mediator with an outline of the dispute and any
agreed statement of facts.
3) The parties must give the mediator access to all records, documents and information
that the mediator may reasonably request.
4) The parties must meet with the mediator at such reasonable times as may be required
and must, through the intervention of the mediator, negotiate in good faith to resolve
their dispute.
5) All proceedings involving a mediator are without prejudice, and, unless the parties
agree otherwise, the cost of the mediator must be shared equally between the parties.
96 2020.02.25 Adopted Council Package
E. Report
1) If the dispute has not been resolved within 6 months after the notice is given under
section B of this Schedule, the initiating party must, within 21 days, prepare and
provide to the other parties a report.
2) The report should contain a list of the matters agreed on and those on which there is
no agreement between the parties.
3) Despite subsection (1), the initiating party may prepare a report before the 6 months
have elapsed if
i. the parties agree, or
ii. the parties are not able to appoint a mediator under section D of this Schedule.
F. Appointment of arbitrator
1) Within 14 days of a report being provided under section E of this Schedule, the
representatives must appoint a mutually agreed-upon arbitrator and the initiating party
must provide the arbitrator with a copy of the report.
2) If the representatives cannot agree on an arbitrator, the initiating party must forward a
copy of the report referred to in section E of this Schedule to the Minister with a
request to the Minister to appoint an arbitrator.
G. Arbitration process
1) Where arbitration is used to resolve a dispute, the arbitration and arbitrator’s powers,
duties, functions, practices and procedures shall be the same as those in Division 2 of
Part 17.2 of the Municipal Government Act.
2) In addition to the arbitrator’s powers under subsection (1), the arbitrator may do the
following:
i. require an amendment to a framework;
ii. require a party to cease any activity that is inconsistent with the framework;
iii. provide for how a party’s resolutions or bylaws must be amended to be
consistent with the framework;
iv. award any costs, fees and disbursements incurred in respect of the dispute
resolution process and who bears those costs.
H. Deadline for resolving dispute
1) The arbitrator must resolve the dispute within one year from the date the notice of
dispute is given under section B of this Schedule.
97 2020.02.25 Adopted Council Package
2) If an arbitrator does not resolve the dispute within the time described in subsection
(1), the Minister may grant an extension of time or appoint a replacement arbitrator.
I. Arbitrator’s order
1) Unless the parties resolve the disputed issues during the arbitration, the arbitrator
must make an order as soon as possible after the conclusion of the arbitration
proceedings.
2) The arbitrator’s order must:
i. be in writing,
ii. be signed and dated,
iii. state the reasons on which it is based,
iv. include the timelines for the implementation of the order, and
v. specify all expenditures incurred in the arbitration process for payment under
section 708.41 of the Act.
3) The arbitrator must provide a copy of the order to each party.
4) If an order of the arbitrator under sub-section (2) is silent as to costs, a party may
apply to the arbitrator within 30 days of receiving the order for a separate order
respecting costs.
J. Costs of arbitrator
1) Subject to an order of the arbitrator or an agreement by the parties, the costs of an
arbitrator under this Schedule must be shared equally by the parties.
98 2020.02.25 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
8.7
Page 1 of 2
Version: 2020-01
Subject: Intermunicipal Collaboration Framework Agreement – Town of Trochu
Meeting Date: Tuesday, February 25, 2020
Presented By: Mike Haugen, CAO
Link to Strat Plan: Providing Good Governance
Recommended
Motion:
1. That Council authorize the Reeve and CAO to execute the Trochu
Transportation Agreement as presented.
2. That Council authorize the Reeve and CAO to execute the Trochu Fire
Services Agreement as presented.
3. That Council authorize the Reeve and CAO to execute the Trochu Fire Hall
Lease Agreement as presented.
4. That Council authorize the Reeve and CAO to execute the Trochu
Recreation Agreement as presented.
5. That Council authorize the Reeve and CAO to execute the Trochu Transfer
Site Agreement as presented.
6. That Council give First Reading to Bylaw 1818 to adopt the Kneehill Trochu
Intermunicipal Collaboration Framework.
7. That Council give Second Reading to Bylaw 1818 to adopt the Kneehill
Trochu Intermunicipal Collaboration Framework.
8. That Council give consent for Third Reading to Bylaw 1818 to adopt the
Kneehill Trochu Intermunicipal Collaboration Framework at this meeting.
9. That Council give Third Reading to Bylaw 1818 to adopt the Kneehill
Trochu Intermunicipal Collaboration Framework.
Background/
Proposal
As a result of recent updates to the Municipal Government Act (MGA), the Province
now requires all municipalities that share a common boundary to adopt an
Intermunicipal Collaboration Framework (ICF) by April 1, 2020.
Further amendments through Bill 25 has provided clarification on the ICF process
as follows:
• The framework must describe the services to be provided under it that
benefit residents in more than one of the municipalities.
• The municipalities must identify which municipality is responsible for
providing which services and outline how these services will be delivered
and funded
• Every framework must contain provisions establishing a process for
resolving disputes that occurs while the framework is in effect
The Town of Trochu has requested that the ICF be adopted by Bylaw.
99 2020.02.25 Adopted Council Package
REQUEST FOR DECISION AGENDA ITEM #
8.7
Page 2 of 2
Version: 2019-01
Discussion/
Options/
Benefits/
Disadvantages:
As part of this process, the negotiation of several agreements has also taken place.
The proposed negotiated agreements are attached and recommended for approval.
Financial
Implications:
All costs associated with the proposed agreements will be built in to the County’s
2020 budget.
Council Options:
1. Approve the agreement(s) as presented
2. Approve the agreement(s) as amended
3. Committee members to meet with Town of Trochu Committee members to
discuss amendments to the proposed agreement.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Proposed ICF Bylaw and Agreements
Follow-up
Actions:
Notification to Town of Trochu
Notification to the Minister that the ICF process is complete
CAO Approval:
Mike Haugen, Chief Administrative Officer
100 2020.02.25 Adopted Council Package
BYLAW NO 1818
TROCHU-KNEEHILL INTERMUNICIPAL COLLABORATION FRAMEWORK
A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, FOR THE ADOPTION OF THE
INTERMUNICIPAL COLLABORATION FRAMEWORK WITH THE TOWN OF TROCHU
WHEREAS, Kneehill County Council is authorized under the Municipal Government Act, RSA 2000,
Chapter M-26, as amended, to work collaboratively with neighbouring municipalities to ensure the
efficient provision of municipal services for all residents; and
WHEREAS, the Town of Trochu and Kneehill County have worked collaboratively on the preparation of
an intermunicipal collaboration framework between the two municipalities; and
WHEREAS, Kneehill County Council deems it desirable and appropriate to adopt the Trochu - Kneehill
Intermunicipal Collaboration Framework;
NOW THEREFORE, the Kneehill County Council, duly assembled, enacts as follows:
1. That the document titled “Kneehill - Trochu Intermunicipal Collaboration Framework,” as
attached and forming part of this Bylaw be adopted;
2. That this Bylaw shall come into effect upon third reading of this Bylaw.
READ a first time on this 25th day of February, 2020.
READ a second time on this 25th day of February, 2020.
UNANMOUS permission for third reading given in Council on the 25th day of February, 2020.
READ a third time and final time of this 25th day of February 2020.
Reeve
Jerry Wittstock
Date Bylaw Signed
Chief Administrative Officer
Mike Haugen
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Intermunicipal Collaboration Framework Between Kneehill County and Town of Trochu 1
KNEEHILL - TROCHU
INTERMUNICIPAL
COLLABORATION
FRAMEWORK
THIS AGREEMENT made effective January 1st, 2020, between:
KNEEHILL COUNTY
BOX 400, THREE HILLS, ALBERTA
T0M 2A0
(the “County”)
and the
TOWN OF TROCHU
BOX 340, TROCHU, ALBERTA
T0M 2C0
(the “Town”)
(hereinafter called the “Parties”)
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PREAMBLE
WHEREAS, the County and the Town recognize the importance and the responsibility of each
respective municipality to make decisions on behalf of their residents; and
WHEREAS, the parties share common interests and are desirous of working together to provide
services to their residents and ratepayers; and
WHEREAS, the parties are committed to the principle of mutual benefit to deliver some
services within the region effectively, efficiently, and economically; and
WHEREAS, the parties share a common border; and
WHEREAS, the Municipal Government Act stipulates that municipalities that have a common
boundary must create a framework with each other that identifies the services provided by each
municipality and the funding arrangements for these services.
NOW THEREFORE, by mutual covenant of the parties hereto it is agreed as follows:
1. PURPOSE
a) The purpose of this Framework is to establish an Intermunicipal Committee and a
collaborative process to direct intermunicipal communication and cooperation to support
services that have mutual benefit.
2. SIGNATORIES
a) The signatories to this Framework are the Reeve, Mayor and the Chief Administrative Officers of
each municipality.
b) The terms “Signatory”, “Party”, “Partner”, and “Municipalities” may be used
interchangeably in this agreement.
3. DEFINITIONS
a) In this Agreement:
“Arbitration” means a process to resolve disputes outside the courts. An arbitration decision is
legally binding on both sides and enforceable in the courts.
“Chief Administrative Officer” means the Chief Administrative Officer for each municipal
jurisdiction party to this agreement or their designate(s) thereof. “Chief Administrative Officer”
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or “CAO may be used interchangeably in this Agreement.
"Committee" means Intermunicipal Collaboration Committee as defined in Section 5 of this
Framework.
“Dispute Resolution Process” includes a wide range of processes, including mediation and
arbitration or various forms of, with each being an alternative to litigation, designed to meet the
unique needs of the parties involved or the dispute at hand.
“Final Offer Arbitration” refers to arbitration in which both parties submit their final offer to the
arbitrator, and the arbitrator will choose one offer as the resolution to the dispute. The process
gives each party an incentive to make a reasonable offer. The arbitrator’s decision is final and
binding on the parties.
"Framework” or “Agreement" may be used interchangeably in this document and means this
agreement including all Appendices hereto.
“Intermunicipal Service Provision” refers to municipal services provided through a shared or
joint agreement with another municipality to residents and ratepayers. This includes services
where a formal or an informal arrangement with another municipality is in place to access,
administer, or deliver a civic service or function.
“Lead” refers to the municipality or organization assigned to organize or administer the
day-to-day operations of a specific intermunicipal initiative.
“Mediation” means a process involving a neutral person as a mediator who assists the parties to
a matter and any other person brought in with the agreement of the parties to reach their own
mutually acceptable settlement of the matter by structuring negotiations, facilitating
communication and identifying the issues and interest of the parties.
“Mediator” refers to the person or persons appointed to facilitate by mediation the resolution of a
dispute between the parties.
“Municipal Service Provision” refers to municipal services provided directly by a municipality
to residents and ratepayers. This includes services where the municipality has direct control
over the service contract along with the authority to directly hire contractors to perform services
or address a civic function on behalf of the municipality.
“Mutual Benefit” means equality and respect within the relationship between the partners and
agreements in which both parties gain value.
“Notice of Dispute” means a formal motion that approved by Council providing notification from
the initiating municipality to the other municipality that a dispute is substantial and requires
collaborative action to resolve.
“Rights-based Process” focuses on respect for human dignity. This approach holds that our
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dignity is based on our ability to choose freely how we live our lives, and that we have a moral
right to respect for our choices as free, equal, and rational people, and a moral duty to respect
others in the same way. This approach asks us to identify the legitimate rights of ourselves and
others, in a given situation, as well as our duties and obligations. When confronted with
conflicting or competing interests or rights, the parties need to decide which interest has greater
merit and give priority to the right that best protects or ensures that interest.
"Service delivery agreement" means a legally binding agreement such as a Contract,
Agreement, or Memorandum of Understanding that outlines cost-sharing and management of
new arrangements, and is signed by both parties.
“Services” or “In Scope Services" means services that both parties may consider for joint
cost sharing or management and are identified in this Agreement.
"Signatory”, “Party", “Partner”, or “Municipalities” means the Reeve, Mayor and Chief
Administrative Officers for each municipality.
“Third-Party Service Provision” refers to municipal services provided through an agreement
with a non-municipal independent entity. This refers to those services that are offered through
agencies, boards, commissions, and current or former publicly-owned corporations (also known
as crown or government-owned corporations that manage major infrastructure and associated
services) in a region.
"Year" means the calendar year beginning on January 1st and ending on December 31st.
4. TERM AND REVIEW
Effective Date and Duration
a) In accordance with the Municipal Government Act, this is a permanent Agreement and
shall come into force on the passing of bylaws adopting the ICF by the Municipalities.
Review
b) It is agreed to by the parties that the Intermunicipal Committee shall meet at least once
every four years commencing no later than 2023 to review the terms and conditions of the
agreement, or upon request by either party.
Amendments
c) This Agreement may be amended by mutual consent of both parties unless specified
otherwise in this Agreement.
d) Amended copies of this Agreement shall come into force on the passing of
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bylaws by both municipalities.
5. INTERMUNICIPAL COMMITTEE
a) The County and the Town agree to create a recommending body known as the
Kneehill – Trochu Intermunicipal Committee (hereinafter referred to as the
Committee).
b) The Committee will meet on an as required basis and will develop recommendations to the
councils on the strategic direction of matters related to collaboration and cooperation
affecting residents of the Municipalities, except matters where other current operating
structures and mechanisms are operating successfully.
c) The Committee shall be comprised of four (4) members from each municipal council.
d) The CAOs will be advisory staff to the Committee and responsible to develop agendas and
recommendations on all matters. CAOs will be responsible for forwarding all
recommendations from the Committee to their respective councils.
e) The Committee will promote a consistent and shared flow of information from intermunicipal
meetings from a set of common notes that will be established. The common notes will be
confidential and regarded as privileged until released by mutual consent of the Chief
Elected Officials.
f) Parties will give 30 calendar days of a notice for a meeting. Meeting requests will be
directed to the CAO for the respective municipality.
g) "Services” or “In scope services" to be considered in this agreement for potential future
joint cost sharing or management include:
i. Transportation;
ii. Water and Wastewater;
iii. Solid Waste;
iv. Emergency Services;
v. Recreation; and
vi. Other services that benefit residents.
6. FUTURE SHARED SERVICES, INITIATIVES AND AGREEMENTS
a) When either municipality seeks to pursue a new shared service or initiative with the
other party, the initiating CAO or designate will notify the other CAO.
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b) The initial notification will include a general description of the service, scope of the service,
estimated costs, and timing. The receiving municipality will advise the initiating municipality
if they support or object in principle and provide reasons.
c) The Committee will meet to discuss the service within 30 days, if requested by either
partner, and may schedule subsequent meetings as needed.
d) The following criteria may be used when assessing the desirability of new shared services:
i. The nature of the service;
ii. Proposed efficiencies the shared service will realize and why the service would be better
positioned as a shared model;
iii. The level of community support including the demonstrated effort by volunteers, if
applicable;
iv. Relationship to a proposed capital project, and the associated proposed operating
costs;
v. Projected benefit by residents of both municipalities.
e) The Committee will review and negotiate the terms related to the new shared service
including the cost sharing arrangement of the service. The Committee will provide a
recommendation for approval to the councils of the partners.
f) In the event that the Committee or municipal councils are unable to reach an agreement
within 90 days, and do not jointly agree to extend the time period, then any unresolved issues
shall be dealt with through the dispute resolution process as referenced in this agreement. If
urgency is needed, the initiating municipality must note this in the initial notice, and the
receiving municipality will make best efforts to accommodate a compressed timeframe.
g) A proposed list of future shared services or initiatives to be explored by the Committee are
included in Appendix A of this Agreement. This list may be updated from time to time as
agreed to by the Committee.
h) The Municipalities recognize that the decision to participate in or not participate in a shared
service ultimately lies with the respective municipal councils, who in turn must rely on the
support of the electorate to support the shared service.
i) Should a municipality proceed on their own without consultation of the other municipality,
with the enhancement or expansion in some capacity of an existing shared service, the
other municipality will have no obligation of participation or financial support for the new or
enhanced portion related to the shared service.
7. SERVICE AGREEMENTS
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a) Any change to the shared services provided by the municipalities will include a
schedule for implementation of the change. This will include the following:
i. The start date that the change will take effect.
ii. A plan to phase out the existing service delivery and to initiate the new service delivery
methods.
iii. A plan for the phasing in or out of cost sharing, or other arrangements.
iv. A review date to evaluate the efficiency of the shared service delivery and funding
strategy.
b) Where the Committee desires a joint cost sharing or management agreement, a service
agreement shall be developed on that specific item.
c) When developing service agreements, the Committee shall:
i. Clearly identify which municipality will lead service delivery for the service(s).
ii. Determine the appropriate funding for the service(s) discussed.
iii. Set out a time frame for the delivery of the service(s) discussed including the start and
end date of the service delivery.
iv. Set out a process for discontinuing the service provided if one or both
municipalities wish to discontinue in the service delivery.
8. THE ROLE OF COUNCIL AND ADMINISTRATION
a) Each council retains the ability and responsibility to make decisions on behalf of their
residents. By approving the Framework, each council is affirming a commitment to
increased collaboration, cooperation, and to provide direction to their administration and
the public for the importance of increased communication at all levels of the organization.
b) Together the Councils will seek opportunities to develop and sustain healthy relationships
between the two municipalities and professionally communicate to the public the
successes, opportunities and challenges being addressed together.
c) Annually, each municipality will formally communicate through newspaper, social media,
website and other methods to their respective residents the services that the two
municipalities cooperate in the delivery of and the respective monetary value of these
contributions to their municipality.
d) Administration, through the direction of the CAO, will be the mechanism through
which the Framework is formalized, maintained, delivered, and made durable.
i. Administration will be responsible to ensure the requirements of the Framework are
carried out operationally and can initiate communication on an as needed basis.
Quarterly reports will be provided between the CAOs for distribution to Council on
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how services party to the agreement have proceeded, as well as any other
municipal updates that may be valuable as information or supportive to future
discussions.
ii. Municipal counterparts will work together to address issues that arise within the
scope of their authority and mandate and be accountable for informing the
appropriate levels of authority about matters that require attention for the mutual
benefit of the municipalities.
iii. To assist in fostering and sustaining a healthy relationship and as a proactive
measure to minimize disputes, regular scheduled joint meetings to keep each other
updated on current and upcoming issues and events should take place. The
Meetings may take different forms (administration to administration, joint councils,
ICF Committee, etc.). At minimum, the Councils and the established ICF Committee
will each meet once per year.
e) Regarding the handling and communication of day to day decisions, each of the parties
should assume the best of each other and follow up to clarify any concerns and issues.
Additionally, each party commits to the following Social Media Guidelines:
Social media refers to freely accessible, interactive web-based technologies used to
produce, post and interact through text, images, video and audio to inform, promote, and
collaborate. Social media can complement traditional communications and marketing
mediums. It is recognized that the use of social media as a communication tool to achieve
strategic communication goals will be undertaken by the parties and their representatives
from time to time.
It is acknowledged that the use of social media can create instances or environments that
may negatively impact the relationship of the parties. As both parties are seeking a
positive and respectful relationship, the following guidelines should be adhered to when
utilizing social media platforms:
i. Use should adhere to organizational standards that the respective parties may have
in place.
ii. Should not do anything to harm the reputation of the County or the Town whether or
not they are authorized users of social media sites.
iii. Attacks, badmouthing, or negative statements directed to any of the parties, their
representatives, or their employees should not be made.
iv. Unauthorized posting of personal information (names, address, phone number,
email etc.) of other users should not occur.
v. Material which defames, abuses, or threatens others should not be posted.
vi. Use should refrain from personal opinion and deal only with facts and official
positions of the parties.
vii. Information that is private and confidential shall not be shared.
viii. Comments and conversations on social media sites will not be deemed as official
correspondence.
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ix. The parties will not speak on behalf of the other party.
x. Communication should be respectful.
xi. Material that contains vulgar, obscene or indecent language or images should not
be posted.
It is acknowledged by the parties that the use of social media platforms to address
disagreements or issues is neither appropriate nor effective. Concerns about the use of
social media will be officially addressed to the Council of the other party.
9. OVERVIEW OF MUNICIPAL SERVICES
a) The County and the Town have both reviewed the services offered to residents.
b) Based on the review, it has been determined that each party desires to continue to
provide services through the various arrangements that are in place independently with
their respective municipal partners and third-party bodies.
c) The following listings indicate which services are provided independently by each
municipality, intermunicipally, or via a third-party provider, to residents and
ratepayers in each municipal jurisdiction, (as of the date of the signing of this
agreement).
Service Provision in the County
The County delivers the following services to its’ residents:
• Agricultural Services;
• Bylaw Enforcement (municipal Peace Officers);
• Cemetery Services;
• Family and Community Support Services (through Kneehill Regional FCSS);
• Fire and Emergency Management Services;
• Library Services (through the Marigold Regional Library System);
• Planning and Development Services;
• Safety Codes;
• Recreation and Parks services;
• Seniors’ housing (through the Kneehill Housing Corporation);
• Solid Waste and Recycling: (through the Drumheller and District Solid Waste Commission);
• Transportation Services;
• Water Services (through AQUA 7, the Town of Three Hills, the Town of Drumheller);
• Wastewater Services.
Service Provision in the Town
The Town delivers the following services to its’ residents:
• Cemetery Services;
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• Bylaw Enforcement (in association with Carbon, Linden and Three Hills);
• Family and Community Support Services (through Kneehill Regional FCSS);
• Fire and Emergency Management Services;
• Library Services (through the Marigold Regional Library System);
• Planning, Development and Safety Code Services (through Palliser Regional Municipal
Services);
• Recreation and Parks services;
• Seniors’ housing (through the Kneehill Housing Corporation and Trochu Housing
Corporation);
• Solid Waste and Recycling: (through the Drumheller and District Solid Waste Commission);
• Transportation Services;
• Water Services (through the Town of Three Hills);
• Wastewater Services.
10. EXISTING COOPERATION
a) The County and the Town have a history of working together to jointly provide the
following municipal services to their residents, either directly, or indirectly to their
residents:
Service Area Delivery Method Service Shared Funding
Arrangement
Transportation Intermunicipal
Collaboration Certain streets maintained
by County as per
agreement. Other
services provided on cost
recovery
As per agreement
Water and
Wastewater
No Intermunicipal
Collaboration Not applicable Not applicable
Solid Waste and
Recycling
Intermunicipal
Collaboration County residents have
access for County
providing operating
funding and transfer of
ash to Torrington site.
County contracts Town for
Hamlet curbside pickup.
As per agreement
Emergency Services Intermunicipal
Collaboration Fire Services, Emergency
Management (KREMA),
Mutual Aid and Regional
Live Burn Training Facility
As per agreements
Recreation Intermunicipal
Collaboration Funding through taxation
for swimming pool and
funding for recreation
facilities
As per agreement
and Recreation Area
Special Tax Bylaw
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Planning &
Development
Intermunicipal
Collaboration Consultative discussion
on certain planning and
development activities
around shared boundary
As per Intermunicipal
Development Plan
Agriculture Intermunicipal
Collaboration Town appoints the County
as weed inspector
As per agreement
Enforcement
Services
Intermunicipal
Collaboration The Town contracts
enforcement services
from the County
As per the
Enforcement
Agreement
Family and
Community Support
Services
Via 3rd Party The County and Town are
both members of a
Regional FCSS program
As per the Regional
FCSS Agreement
Kneehill Regional
Partnership
Intermunicipal
Collaboration The County and Town are
both members of the
Kneehill Regional
Partnership
As per the
Partnership
Agreement
Kneehill Seniors
Housing
Via 3rd Party The County and Town are
both members of Kneehill
Seniors Housing
As per Agreement
Library Services Via 3rd Party The Town and the County
are both members of the
Marigold Library System
As per Agreement
b) Where any of the above agreements have lapsed, the Committee may desire to review
and renew agreements.
11. INDEMNITY
a) The County shall indemnify and hold harmless the Town, its employees and agents from
any and all claims, actions and costs whatsoever that may arise directly or indirectly out of
any act or omission of the Town, its employees or agents in the performance of this
Agreement.
b) The Town shall indemnify and hold harmless the County, its employees and agents from
any and all claims, actions and costs whatsoever that may arise directly or indirectly out of
any act or omission of the County, its employees or agents in the performance of this
Agreement.
12. DISPUTE RESOLUTION
a) It is the desire of the Town and the County to promote public confidence in the leadership
of both municipalities by encouraging intermunicipal cooperation and self-directed dispute
resolution processes; and
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b) The Town and the County have a mutual commitment to resolve any disputes brought
forward and shall make a good faith attempt at resolving perceived disputes prior to
mediation; and
c) Any matter of Intermunicipal concern between the municipalities shall first be informally
discussed by relevant administrative officials employed by the Town and County,
culminating with discussions between the Chief Administrative officers with the goal of
resolving the concern.
i. Chief Administrative Officers will report the dispute and resolution to their respective
Council on a regular basis as well as through a formal quarterly report.
d) Should the Chief Administrative Officers fail to resolve the dispute, the Chief Administrative
Officials and Chief Elected Officers will meet to attempt resolution.
e) If the matter of Intermunicipal concern is not resolved at the administrative and Chief
Elected Official level, the initiating municipality shall provide a Notice of Dispute to the other
municipality, and request that a confidential review by the Intermunicipal Committee be
scheduled. All requests to the Committee shall include supporting resolution from the
Council of the initiating municipality authorizing the request. Neither Council will impede
progress towards meeting, and will initiate consultation with each other within 14 days.
i. The Committee shall review the matter in closed session and may recommend
action to both Council’s to resolve the matter, or refer the matter to Administration
with recommendations to resolve.
ii. Every effort will be made to attempt resolution at this stage prior to engaging third
party mediation.
f) If the matter of Intermunicipal concern is not resolved, the Committee shall recommend to
the Councils of the Town and the County that a third party mediation, focused on interest
based negotiation and mutual success, be commenced within sixty (60) days.
i. The Committee shall appoint a mutually agreeable mediator.
ii. The Committee will provide the mediator with an outline of the dispute and any
agreed statement of facts.
iii. The Town and the County will provide the mediator access to all records,
documents and information that the mediator may reasonably request.
iv. All proceedings involving a mediator are confidential and without prejudice.
v. The costs of such third party mediation will be shared equally between the Town
and the County.
vi. The municipalities support that mediation creates a cooperative framework for the
resolution of future conflict that can be resolved in a positive way that is mutually
acceptable to both municipalities, and within the scope of their joint authority.
g) If the matter of Intermunicipal concern is not resolved through third party mediation, the
Committee shall recommend to the Councils of the Town and the County that a rights-
based process be pursued, including but not limited to binding arbitration.
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h) When all other opportunities for successful resolution have been exhausted, either
municipal Committee may recommend to their respective Council to pursue arbitration.
i. The Committee shall appoint a mutually agreeable arbitrator, or have one appointed
through Municipal Affairs.
ii. The Committee will provide the arbitrator with a report containing a list of the
matters agreed upon and those on which there is no agreement between the
municipalities.
iii. The municipalities may consider final offer arbitration to resolve the dispute.
iv. Direct costs incurred by both municipalities pertaining to the arbitration process
shall be determined by the arbitrator.
13. CORRESPONDENCE
a) Written notice under this Agreement shall be addressed as follows:
i. In the case of the County to:
Kneehill County
Box 400
1600 – 2nd Street NE
Three Hills, AB
T0M 2A0
Attention: Chief Administrative Officer
ii. In the case of the Town to:
Town of Trochu
Box 340
Trochu, AB
T0M 2C0
Attention: Chief Administrative Officer
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14. AUTHORIZATIONS
In Witness whereof Kneehill County has hereunto affixed its corporate name and seal this ____
day of __________ 2020 and the Town of Trochu has hereunto affixed its corporate name and
seal this ____ day of ___________ 2020.
Kneehill County Town of Trochu
_________________________ _________________________
Reeve, Jerry Wittstock Mayor, Barry Kletke
________________________ _________________________
CAO, Mike Haugen CAO, Carl Peterson
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Appendix A POTENTIAL SHARED SERVICES, OR AGREEMENTS
1. The Municipalities have identified that the following items will be explored in further detail
after the adoption of the Intermunicipal Collaboration Framework:
• None at this time
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Intermunicipal
FIRE SERVICES AGREEMENT
2020 to 2024
THIS AGREEMENT signed in duplicate and effective on the 1st day of January, 2020.
BETWEEN:
KNEEHILL COUNTY, a municipality in the
Province of Alberta, hereinafter known as, KNEEHILL or COUNTY
And
THE TOWN OF TROCHU, a municipality in
the Province of Alberta, hereinafter known as, TROCHU or TOWN
Kneehill County and the Town of Trochu have jointly entered into an Intermunicipal
Collaboration Framework Agreement (ICF);
The ICF expresses the intent, common elements, and broad parameters applicable to
this sub-agreement;
Whereas the Town operates a fire department within the Town and provides fire services
to the residents of the Town and a portion of the County surrounding the Town referred
to as the Trochu Fire District #6.
And Whereas working together the municipalities will provide more cost effective fire
services, supporting these principles:
• The costs to provide independent fire services would be significantly higher to
both municipalities.
• Jointly we can better equip the fire department which benefits both municipalities
as well as the larger region.
• Access to volunteer firefighters due to large geographical base, provides rural
area greater access to firefighters.
And Whereas both the Town and the County recognize that there is a broader
community for which both municipalities share responsibility.
• Residents of the County see themselves as being part of a larger community of
the Town, and this applies to the citizens of the Town as well.
• Municipalities share the responsibility of developing and maintaining safe and
viable communities.
• Joint fire services enhance the quality of life of our citizens, both urban and rural.
And Whereas the Town and County agree to apportion the cost of such services under
the terms and conditions as set forth in this agreement.
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SECTION 1 – DEFINITIONS
1. “County” means the municipality of Kneehill County
2. “Fire Chief” means the fire chief appointed by the Town Council, or Kneehill
County Council for their own fire chief.
3. “Fire Services” means the provision of fire protection, prevention, inspection and
investigation, as well as rescue work and providing emergency care for those
injured in connection with incidents such as traffic accidents.
4. “Members” means a person employed or otherwise retained primarily to provide
or facilitate the provision of firefighting and fire services
5. “Town” means the municipality of the Town of Trochu
6. “Trochu Fire District” means the area designated by the County as shown on
Schedule A, attached to this agreement
SECTION 2 – FIRE SERVICES GENERAL
The Town and County shall jointly provide Fire Services in the Trochu Fire District in
accordance with the terms and conditions hereof. The Fire District Map is included as
Schedule A of this agreement.
SECTION 3 – COUNTY RESPONSIBILITIES
1. The County will be responsible to ensure all units and equipment under their
ownership are kept in proper working order and in a state of readiness.
2. The County will submit an annual report to the Town on fire services according to
the District Map in Schedule A.
3. The County will provide to Trochu, the use and access to the existing Fire Hall, as
per a separate Lease Agreement.
4. As majority share owner, the County will retain title and ownership to the engine,
tender, and brush truck, and will be responsible for the coordination of
replacement of the said fire apparatus. The County will be responsible for their
proportionate share of insurance coverage as per the established ownership
percentage for each piece of apparatus identified in Schedule B.
5. The County will be responsible for their proportionate share of rental equipment, if
necessary, coverage as per the established ownership percentage for each piece
of apparatus identified in Schedule B.
6. The County will provide a safety and maintenance program in regards to County
owned trucks, as per Alberta Transportation requirements, for all department
Members to operate under.
7. The County shall maintain a communications tower and radio system for the
betterment of emergency communications in our region.
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8. The County will be the managing partner for E-911 call dispatch services, with the
Town paying the amount as described in Schedule B. With this, the County is the
main contact with the chosen contractor, and will be a recipient of all
documentation, including run reports. The Town will also receive incident reports
and run reports through their own records management system with their fire
chief. The Town will pay the County their per capita portion for this service as
outlined in Schedule B.
9. The County shall appoint Fire Guardians annually, in accordance with the Forest
and Prairie Protection Act to carry out provisions of that Act and the County Fire
Services Bylaw within the boundaries of the County.
10. The County shall provide a system for fire permitting, and have discretion on
issuing a Fire Ban Level appropriate as set out in the County Fire Services Bylaw.
11. The County shall provide the Town with copies of fire services applicable bylaws,
policies, and any future amendments, during the entirety of the Term of this
agreement.
12. The County will reimburse the Town for the County’s proportionate share of
maintenance costs. The proportionate share will be the same as the ownership
share of each unit as depicted in this agreement.
13. The County will contribute its share of maintenance costs. The Town and the
County acknowledge that the addition of apparatus, any capital or operational
equipment additions or replacement, the unnecessary upgrade of equipment or
components, aesthetic elements (decorative rims, decals, etc.), or administrative
costs, are not considered maintenance.
SECTION 4 – TOWN RESPONSIBILITIES
1. The Town shall approve their own fire department members and incident
commanders, including designations within their fire command structure.
2. The Town shall have the authority, in any circumstance deemed necessary, to call
upon mutual aid resources, to respond to an emergency in the Trochu Fire
District.
3. The Town shall have the authority to decide how resources will be deployed
should two occurrences happen at or near the same time in either of the
municipalities, and that mutual aid for manpower and equipment will be put in
motion.
4. The Town shall be responsible to ensure that the apparatus and equipment are
kept in good condition, and meet NFPA standards where applicable.
5. As majority share owner, the Town will retain title and ownership to the
Rescue/Command Truck. The Town will also be responsible to coordinate the
replacement of the said truck.
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6. The Town will be responsible for their proportionate share of insurance coverage
and maintenance costs as per the established ownership percentage for each
piece of apparatus identified in Schedule B.
7. The Town will be responsible for their proportionate share of rental equipment, if
necessary, coverage as per the established ownership percentage for each piece
of apparatus identified in Schedule B.
8. The Town agrees that the County will be the managing partner for E – 911 call
dispatch services and they will pay to the County their proportionate share of the
service as outlined in Schedule B.
9. The Town will assume full and complete responsibility for the manning and
operation of their fire department and will ensure there is sufficient manpower,
equipment, supplies and training available to provide protection to the district. The
Town will ensure that all members operating vehicles have the necessary
licensing to do so.
10. The Town will carry life and/or accident insurance for all of their firefighter
members.
11. The Town will be responsible for Worker’s Compensation Board coverage for their
own fire fighters and/or volunteer fire fighters. The Town may have their own set
of administrative compliances with respect to Occupational Health and Safety,
however all Members will comply with OHS AB Regulations.
12. The Town shall ensure that their fire department members are adequately and
properly trained to and will strive to operate within the Kneehill County Standard
Operating Guidelines while providing fire protection services within the rural fire
protection areas of the County.
13. The Town will make use of all fire apparatus and any of the equipment, supplies
and manpower that the Fire Chief or a designate deems necessary to provide fire
protection to the area outlined on the Map in Schedule A.
14. The Town shall cover all costs of water. Trochu will have access to the Kneehill
County Bulk Water Fill Station located in Trochu, and will be charged at the same
rate at which the County purchases water from the Town.
15. The Town will be responsible for fuel used in the provision of fire services.
16. The Town will maintain the engine, tender, and any other fire apparatus assigned
to their municipality in a reasonable condition.
17. Starting in 2021, the Town will invoice the County in January each year for the
provision of maintenance in the previous year. A record of
maintenance/accounting backup will accompany the invoice and the County shall
be under no obligation to pay the invoice until these records are received. Should
the Town incur significant maintenance costs during the year that would unduly
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affect the Town’s ability to meet its normal financial obligations, the Town may
request reimbursement from the County on a one-off basis during the year.
18. Prior to incurring maintenance costs over $3000.00, the Town will seek approval
from the County CAO or their designate.
19. The Town agrees to contribute a proportionate share of costs related to CVIPs
and yearly pump testing. The proportion shall be based on the ownership share
outlined in Schedule B.
20. The Town will be responsible for their proportionate share of rental equipment
coverage as per the established ownership percentage for each piece of
apparatus identified in Schedule B.
21. The Town will provide quarterly reports for all known incidents occurring within the
County to the County’s CAO or designate and provide copies to the County of all
billings for incidents to which their Fire Department respond on behalf of the
County.
22. The Town shall carry sufficient general liability coverage to protect their respective
municipality in the event a claim is made as a result of any negligence on the part
of their respective fire department members, or as a result of the operation of their
fire department.
23. The Town will be responsible for setting their own level of service for medical first
responses within their own municipality.
24. The Town will provide to the area municipalities within the boundaries of the
County, access to the regional live burn training structure and fire hall as a
training and recovery center as part of the regional live burn training structure. A
separate agreement signed by all municipalities within the boundaries of the
County will specify usage and operational requirements.
SECTION 5 – FIRE SAFETY CODES
1. The County is the managing partner of the Quality Management Plan for Fire
Safety Codes for Acme, Carbon, Linden, Trochu and Kneehill County and as
such, will submit the annual audit to the appropriate authorities. For any
occupancy load certificates, or fire investigations within each jurisdiction, that
jurisdiction shall be responsible for payment to the contracted fire safety codes
officer.
2. All fires requiring reporting under the Safety Codes Act of Alberta and its
Regulations shall be reported in a manner outlined within the Safety Codes Act to
the Office of the Fire Commissioner. Upon completion of a fire investigation, the
Fire Safety Codes Officer, QMP designated, shall ensure a copy of the report
submitted to the Office of the Fire Commissioner be provided to the County.
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3. The Fire Safety Codes Officer shall submit all required documents to the County
and Town within thirty (30) days of an incident involving the conducting and
coordinating of fire investigations, required as a result of death, injury, measurable
damage or loss of property.
4. The County will be responsible for investigations and reporting of all fires
occurring within the rural district areas of the County to the Fire Commissioners
Office.
SECTION 6 – FIRE CHIEFS COMMITTEE
1. The County will coordinate the Fire Chiefs Committee (FCC) consisting of area
fire chiefs and the Kneehill County fire chief. The FCC shall recommend to their
respective municipal Councils, policy changes to the service, and/or equipment,
training recommendations for the betterment of the fire service as a whole.
2. The Town will provide two members to sit as voting members on the FCC.
3. The County shall administer this committee as a collaborative based committee.
Agendas and minutes shall be available to the Town, as requested.
SECTION 7 – MUTUAL AID AGREEMENTS
1. The Town and County may enter into other mutual aid agreements as their
municipality deems necessary.
SECTION 8 – DISCHARGE OF FUTURE ACTION
1. The County and the Town hereby covenant and agree with each other that each
party will at all times hereafter indemnify, defend and save harmless the other
from all claims, demands, suits, actions or claims which may be made or brought
against the other party as a result of either party responding to emergency
incidents, or the use of or inability to use the other party’s vehicles or equipment
within the geographic jurisdiction of the other.
2. This agreement shall, in no event, confer a right of action for damages on any
property owner of the County, the Town or any person for operation or failure to
operate thereunder.
3. This agreement shall, in no event, confer a right of action for damages caused by
failure of an apparatus or a pumper unit to work on arrival, or a breakdown of the
said apparatus or pumper unit, or failure of any kind.
SECTION 9 – SETTLEMENT OF DISPUTES
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1. If there is an operational dispute, the respective municipal Fire Chiefs shall
attempt to settle the matter at an operational level between the two parties.
2. Should 9.1 not be possible, Chief Administrative Officers will be notified by both
party Fire Chiefs and deliberate to find a solution. Barring none, the dispute
resolution process outlined in the Intermunicipal Collaborative Framework shall be
honored.
SECTION 10 – TERMS OF AGREEMENT
1. The term of this agreement shall be in effect from January 1, 2020 to December
31, 2024.
2. Any of the parties may terminate this Agreement, or any renewal thereof at the end
of any calendar year, by giving written notice to the other party prior to June 30 of
that calendar year.
3. This agreement may be amended at any time through mutual written consent of
the Parties.
4. A dispute arising out of one or more clauses, words or phrase will not render the
whole agreement null and void.
5. A dispute arising between the Parties will not render the whole of this Agreement
null and void.
In witness whereof Kneehill County has hereunto affixed its corporate name and seal this
____ day of __________ 2020 and the Town of Trochu has hereunto affixed its
corporate name and seal this ____ day of ___________ 2020.
KNEEHILL COUNTY TOWN OF TROCHU
_______________________ __________________________
Reeve , Jerry Wittstock Mayor, Barry Kletke
_______________________ __________________________
CAO, Mike Haugen CAO, Carl Peterson
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Schedule A – Map of Fire District #6
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Schedule B – Cost Sharing Schedule
Operational Funding Provided by Kneehill County
Base Funding $41,950 annually beginning January 2020
2% increment each year beginning January 2021
for Rescue/Command $8,040 annually beginning January 2020
2% increment each year beginning January 2021
Capital Ownership and Replacement Cost on Fire Apparatus
Capital Equipment Year Life
Replacement
Value
KC % Trochu %
KC-Engine 61 2021 20 Years 525,000 70 30
Trochu-Brush 69 2010 15 Years 100,000 100 0
Trochu-Rescue/Command 64 2011 20 Years 100,000 20 80
KC-Tender 65 2011 20 Years 475,000 100 0
NOTE: To justify the ownership of each unit going forward, the following consideration
will take place effective January 1, 2020:
Kneehill County will purchase 100% of Brush Truck for $36,000
Kneehill County will purchase 20% of Rescue/Command for $31,200
Town of Trochu will purchase 30% of Engine for $157,500
Capital Replacement:
Kneehill County and Trochu shall budget annual contributions to their own capital
replacement plan at the percentages of ownership as stated above.
Insurance
Each municipality will be responsible for their proportionate share of insurance premiums
as per the ownership schedule above. The municipality who owns the majority share
shall be responsible for insuring said unit. Units will be insured at replacement value to
the extent possible.
Insurance claim submission/processing will be handled by the municipality who owns the
majority share of the unit.
Insurance claim “payouts” will be paid to each municipality as per their proportionate
share of units as indicated above and will be used for replacement purposes, unless
otherwise agreed to by the parties.
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Dispatch Services
2020: $2.56 per capita
2021: $2.65 per capita
2022: $2.74 per capita
2023: $2.84 per capita
2024: $2.94 per capita
Billable Services
The Town will receive 100% of the revenue for provincial highway response billable
services and shall be responsible to issue all invoices for provincial highway response
billable services carried out by the fire department.
Each municipality may have the ability for billable fire services beyond provincial highway
response under each jurisdiction’s bylaws. Each municipality will be responsible for the
invoicing of these services, if deemed necessary as per each jurisdiction’s bylaw and will
be entitled to receive that revenue.
Other
Base Costs (each municipality, no compensation)
• Administration and staff
• Training and development
• Freight and postage
• Communications
• Advertising and subscriptions
• Memberships and medical registrations
• Officer development
• Firefighters remuneration
• Small equipment
• Fire prevention program
Variable Costs (each municipality, compensation other means)
• Fire Safety Codes Investigations (Quality Management Plan)
• Costs related to insurance claims
• Costs related to calls for service
Fire Hall Expenses
• As described in the Lease Agreement between Trochu and Kneehill County for
Fire Hall located in Trochu on Northfield Road.
126 2020.02.25 Adopted Council Package
LEASE AGREEMENT
BETWEEN:
KNEEHILL COUNTY
(the “Landlord”)
OF THE FIRST PART
-AND-
THE TOWN OF TROCHU
(the “Tenant”)
OF THE SECOND PART
(hereinafter referred to as the “Parties”)
WHEREAS the Landlord owns and possesses a building;
AND WHEREAS the Landlord’s building is located at 211 Northfield Road, Trochu, AB;
AND WHEREAS the Landlord wishes to lease the Leased Premises to the Tenant for the
purpose of housing the Trochu Fire Department and related activities, and the Tenant wishes to
lease the Leased Premises from the Landlord for the purpose of housing the Trochu Fire
Department and related activities;
NOW THEREFORE the Parties hereto, in consideration of the mutual covenants, terms and
conditions contained herein, hereby agree as follows:
TERM
1. The Term of the Lease is January 1, 2020 to December 31, 2024.
RENTAL
2. The Tenant agrees to pay to the Landlord rent at payment rate of $1,100 per month.
Monthly rates will be adjusted annually as per the following:
• January 1, 2021 to December 31, 2021 - $1,122 per month
• January 1, 2022 to December 31, 2022 - $1,144 per month
• January 1, 2023 to December 31, 2023 - $1,167 per month
• January 1, 2024 to December 31, 2024 - $1,190 per month
SECURITY DEPOSIT
3. No Security deposit is required.
LEASED PREMISES
4. The leased premises are located at 211 Northfield Road, Trochu, AB., and are
identified on the map included as part of this agreement as Appendix A
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USE OF PREMISES
5. To use the premises for a Fire Hall, including a training/meeting room on site.
The Tenant will:
a) Resume possession of the Leased Premises on the Commencement Date.
b) Allow the use of the training/meeting room to be used by other fire departments
within Kneehill County, as well as those departments utilizing the region’s fire
training structure also located on site. Use of the training/meeting room and the
training structure by other fire departments is to be coordinated through the
Trochu Fire Department, and the trainers or sponsors will be responsible for the
cleaning and damages.
c) Use the Leased Premises only to operate the Fire Hall and all other such related
activities as may be permitted by the Landlord in writing.
d) Not let the Leased Premises become untidy, unclean, unsanitary or unsightly.
e) Not store any dangerous or flammable substances in the Leased Premises
except as stored in the ordinary course of the Tenant’s business, which in any
event, must be stored in a safe and secure manner, and a manner which
complies with all regulatory requirements.
f) Obtain and maintain in good standing:
i. Liability insurance against claims for personal injury, death or property
damage occurring upon, in or about the Leased Premises and the
building, including personal liability, liability assumed by the contract,
Tenant’s legal liability, and non-owned automobile liability. Such
insurance will:
• Have a limit of not less than $3,000,000.00 per occurrence for ALL
coverages listed above with an annual aggregate of not less than
$5,000,000.00 except for Tenant’s Legal Liability which must have
a minimum limit of $1,000,000.00,
• Be primary insurance and will not call into contribution any other
insurance available to the Landlord or its mortgagee, which means
that the Tenant’s insurance will cover any loss before the
Landlord’s or other insurance, and
• Provide for cross-liability and severability of interest, which means
that each named insured on the policy can sue each other’s
named insured under the terms of the policy.
ii. Insurance upon the Tenant’s property normally located within the
Building, and any property which is repaired at the Tenant’s expense
under this Lease, is to be insured for All Risk Coverage.
iii. Insurance against equipment break down or boiler or failure for all
equipment within or servicing the Leased Premises; and
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iv. Such other types of insurance as a prudent tenant would obtain from time
to time.
g) Not do or omit to do anything in the Leased Premises, which would result in any
increase in the Landlord’s insurance premiums, but, if the Landlord’s premiums
are increased due to the use, action or inaction of the Tenant, the Tenant will pay
the increase to the Landlord. The Landlord, by its representatives, may at any
time enter the Leased Premises to remove any article or remedy any condition,
which, in the Landlord’s opinion, would be likely to lead to cancellation of any
insurance policy. Such entry by the Landlord will not be deemed a re-entry or a
trespass. If any insurance policy of the Landlord is subject to cancellation or is
cancelled by reason of the Tenant’s use of the Leased Premises, the Landlord
may terminate this Lease by giving ten (10) days written notice to the Tenant,
except if the Tenant has cured the problem within that ten (10) day period.
INSURANCE
6. During the term of this lease the Landlord shall maintain insurance coverage on the
demised premises and the building for fire, and for all other risks required to be
insured against to the full replacement value thereof.
RENEWAL PRIVILEGE
7. The Landlord hereby grants and gives to the Tenant, at the Tenants option, the
privilege of the renewal of this lease, the terms and conditions of this lease, including
the annual rent, shall be negotiated between the Landlord and Tenant 180 days prior
to the termination date of this lease.
OWNERSHIP & POSSESSION WARRANTY
8. The Landlord expressly covenants that the Landlord is lawfully seized of the entire
premises hereby leased and has good right and lawful authority to enter into this
lease for the full term aforesaid or any extension thereof, and will upon the request of
the Tenant immediately furnish the Tenant with proof satisfactory to the Tenant in
substantiation thereof.
The Landlord will put the Tenant in actual possession of the hereby Leased
Premises at the beginning of the term aforesaid, and the said Tenant upon paying
the said rent shall and may be peaceably and quietly have, hold and enjoy the said
Leased Premises for the said term.
MAINTENANCE & REPAIRS
9. The Landlord covenants with the Tenant permission to maintain and repair the
premises and to ensure the premises are kept in such reasonable condition so as to
allow the Tenant to satisfactorily operate said operations from the said premises.
To maintain the premises in good repair, fair wear and tear only excepted and for this
purpose to repair and replace where necessary; to permit the Landlord and his
agents with or without workmen and others with all necessary equipment to enter
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and examine the condition of the premises and upon notice by the Landlord forthwith
to repair in accordance in such notices.
Maintenance and Repairs may include but are not restricted to:
a) Ice and snow
The Tenant covenants to keep the sidewalks and bay aprons on and around the
said premises clear of ice and snow. The Landlord shall ensure access and
remove (push to the side) snow from the remainder of the yard.
b) Interior Climate Control
To maintain in the Leased Premises and to the extent permitted by law,
conditions of reasonable temperature and comfort may be maintained, but the
Landlord shall have no responsibility for any inadequacy of performance of said
system if the Leased Premises depart from the usages provided by the Lease, or
any design criteria established by the Landlord’s architects, engineers or
consultants. Then Landlord will have no liability for any interruption of services.
c) Janitorial Service
Tenants will take care of their own janitorial services within their Leased
Premises.
d) Electricity, Water/Wastewater and Natural Gas
The Tenant will be responsible for the monthly cost of operation and for the daily
maintenance of all lighting and plumbing and heating fixtures. The Landlord will
be responsible to install and repair all lighting, plumbing, and heating fixtures
within the Leased Premises. The Landlord shall be responsible for the
maintenance and repairs associated with the septic system including negligence
or misuse of the said system by outside contractors and renters of the fire
training facility. The tenant shall be responsible for costs associated with
negligence or misuse of the said system by the tenant.
e) Security
The Tenant will ensure at all times that the Landlord is in possession of the
security access door code.
f) Safety Inspections
The Tenant will be responsible to conduct their own building safety inspections of
the leased premises as well as ensuring fire suppression devices within the
building are annually inspected and replaced if required.
During the Term, the Tenant will not remove from the Leased Premises any
leasehold improvements, trade fixtures, furniture or equipment, except for furniture
and equipment which, in the normal course of its business, is no longer needed or is
being replaced by furniture or equipment of equal or better quality and except as set
out in this paragraph. At the End of the Term, the Tenant will remove from the
Leased Premises:
a) Its trade fixtures.
b) Its furniture and equipment.
c) Those Leasehold Improvements which the Landlord may require to be removed,
except that, if the Tenant is then in default under the Lease, the Tenant will not
130 2020.02.25 Adopted Council Package
remove any of those items unless the Landlord expressly requires it to do so.
The Tenant will repair any damage to the Leased Premises caused by the
removal of those items. If the Tenant does not remove any such items, the
Landlord may do so and the Tenant will pay the Landlord’s removal and storage
charges.
CONTINENT REMODELING
10. The Tenant is not permitted to make alterations, additions or improvements to any
portion of the premises or building, without obtaining written consent of the Landlord.
The Tenant will pay all accounts for its requested renovations and repairs as and
when due.
11. The Tenant’s request for any building modifications, renovations, alternations,
improvements or major replacements shall be in writing to the Landlord. Requests
must be made to the Landlord by August of the previous calendar year.
12. The Landlord may require building modifications, renovations, alternations,
improvements or major replacements to take place. Collaboration with the Tenant to
ensure needs continue to be met, and to schedule renovations during a time that
best suits the Parties.
LANDLORD MAY PERFORM COVENANTS
13. If the Tenant defaults in complying with any of its obligations, the Landlord, in
addition to its other rights and remedies under this Lease or at law or at equity, may
remedy or attempt to remedy any such default and for such purpose may enter the
Leased Premises. No such entry will be deemed to be a re-entry or trespass. The
Tenant will reimburse the Landlord for the Landlord’s cost of so remedying or
attempting to remedy. The Landlord will not be liable to the Tenant for any act or
omission in so remedying or attempting to remedy unless such act or omission
amounts to intentional misconduct or negligence.
RIGHT OF RE-ENTRY ON DEFAULT OR TERMINATION
14. If and whenever the Tenant fails to pay any Rent after it is due, and after 5 days’
notice from the Landlord, the Tenant defaults in observing or performing any of its
obligations and fails to cure that default within 30 days after the Landlord gives the
Tenant notice specifying the nature of the default, and this Lease is terminated under
any provision hereof, or the Landlord has otherwise become entitled to terminate this
Lease then, in any such case, the Landlord thereafter may enter into the Leased
Premises or any part thereof in the name of the whole to repossess the Leased
Premises and enjoy as of its former estate, despite anything in this Lease to the
contrary.
CUMULATIVE REMEDIES
15. The Landlord may use any or all of the rights and remedies available to it under this
Lease or at law or at equity if the Tenant defaults in observing or performing its
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obligations or if the Landlord is entitled to terminate the Lease. Those remedies will
be cumulative and not alternative.
LEGAL FEES
16. If the Landlord exercises any of its rights or remedies as a result of the Tenant’s
default, the Tenant will pay the Landlord’s reasonable costs and out-of-pocket
expenses of so exercising, including complete legal cost on a solicitor and his own
client basis.
OVERHOLDING
17. This Lease will terminate at the end of the Term without notice or demand. If the
Tenant stays in the Leased Premises after the end of the term without a further
written agreement with the Landlord, such holding over will not constitute a renewal
of this Lease. In such case, the Landlord, at its option, may elect to treat the Tenant
as one who has not vacated at the end of the term and to exercise all its remedies in
that situation, or may elect to construe such holding over as a tenancy from month to
month subject to all the terms of this Lease, except:
a) For the term;
b) For Rent which will be equal to two times the rent payable in respect of the last
year before the end of the term, payable in advance in monthly installments on
the first day of each month; and
c) There will be no inducements or allowances, renewal rights, rent abatements,
rights of refusal, rights to additional space or other like concessions or rights.
EXHIBITING LEASED PREMISES
18. The Landlord, during normal business hours, may exhibit the Leased Premises to
prospective tenants during the last six months of the term and, at all reasonable
times, to the Landlord’s prospective purchasers and lenders, but in so doing, will
disturb the Tenant as little as reasonably possible.
PROPERTY TAXES & UTILITY COSTS
19. The Tenant will pay all charges made against the premises for gas, water,
wastewater, routine solid waste, electricity furnished to the said premises during the
continuance of this Lease as same becomes due.
Neither the Landlord nor the Tenant will pay any property taxes which may be levied
against the said premises, as the land is tax exempt.
The Tenant is fully responsible for all costs of the Leased Premises not expressly
attributed to the Landlord by this Lease. The Tenant acknowledges and agrees that,
with the exception of those obligations expressly set out in this Lease as being for
the Landlord’s account or expense, that this Lease in intended to be a carefree and
fully net lease for the Landlord.
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SUBLET CLAUSE
20. The Tenant shall not assign or mortgage this Lease or sublet the whole or any part of
the Leased Premises.
LANDLORD’S CONVEYANCE
21. If the Landlord sells the Land and Building, it will have no further obligation to the
Tenant except for then existing defaults by the Landlord.
SURRENDER OF PREMISES
22. At the expiration of this Lease the Tenant will surrender the Leased Premises in as
good condition as received, reasonable wear and tear, damage by fire or the
elements or from other causes beyond his control excepted.
ACCESS TO PREMISES
23. The Landlord will retain unrestricted access to the said premises and building. The
Landlord may enter the Leased Premises at all reasonable times if accompanied by
a tenant or with 24 hour written notice to the Tenant and during any emergency to:
a. Inspect or supervise repair, maintenance or renovation, and
b. Do its own repairs, maintenance or renovations,
In doing its’ repairs and renovations, the Landlord may bring equipment and material
into the Leased Premises. The Tenant will not be entitled to compensation for any
inconvenience, nuisance, or discomfort caused by the Landlord’s work in the Leased
Premises, but the Landlord will disturb the Tenant’s use and enjoyment of the
Leased Premises as little as reasonably possible.
ADJOINING TRAINING CENTRE FACILITY
24. The Landlord, as well as any fire department within the boundaries of the County,
will retain use of the adjoining Training Centre Facility free of charge upon
reasonable notification to the Tenant. Facility set-up and clean-up will be the
responsibility of the Landlord, or fire department using the facility.
TERMINATION OF LEASE
25. The term of this Lease or any renewal thereof is subject to termination by either party
with 180 days’ notice.
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If the Tenant defaults in the payment of the rent herein stated, or in any of the
covenants and agreements herein contained to be kept by the Tenant, and providing
notice of claim of default of delinquency stating particulars have been sent by the
Landlord to:
Town of Trochu
Box 340
Trochu, AB T0M 2C0
By registered mail, and providing any such actual default or delinquency complained
of has not been corrected or cured by the Tenant within Ten (10) days after such
notice, then it shall be lawful for the Landlord, at any time thereafter while such
default or delinquency continues, to declare the said term ended and to re-enter the
said Leased Premises or any part thereof, either with or without process of law, and
to remove the said Tenant or any party occupying the same and to repossess the
said premises without prejudice to any remedies which might otherwise be used for
arrears of rent or preceding breach of covenants.
ARBITRATION
26. In the event of any dispute between the Landlord and Tenant relating to any matter
herein contained, such dispute shall be submitted for determination to a single
arbitrator, or if one cannot be agreed upon, then to a Board as provided for in the
Arbitration Act of Alberta, R.S.A 2000, c. A-43 and any amendments thereto.
COMPLYING WITH LAWS
27. The Tenant will comply with all lawful requirements of Government Bodies and
insurance companies who hold policies which affect the Land or Building, with respect
to its operation and use of the Leased Premises, the condition of the Tenant’s
Leasehold Improvements, trade fixtures, furniture and equipment, and any repairs or
renovations the Tenant makes or is obliged to make to the Leased Premises.
QUIET ENJOYMENT
28. If the Tenant duly and punctually pays the rent and complies with its obligations, the
Tenant will be entitled to peaceably possess and enjoy the Leased Premises during
the Term.
REGULATIONS
29. The Tenant will comply with the regulations attached as Schedule B.
TENANT SIGNS
30. The Tenant will not paint, inscribe, place or affix any sign, symbol, notice or lettering
of the any kind anywhere outside the Leased Premises (whether on the outside or
inside of the building) or within the Leased Premises so as to be visible from the
outside of the Leased Premises, with the exception only of an identification sign and
such other signs as the Landlord may permit (such permission not to be
134 2020.02.25 Adopted Council Package
unreasonably withheld) at or near the entrance of the Leased Premises and a
directory listing in its main lobby, in each case containing only the name of the
Tenant and such other names as the Landlord may permit, and to be subject to the
prior written approval of the Landlord as to design, size, location and content. Such
identification sign and directory listing shall be installed at the expense of the Tenant,
and the Landlord reserves the right to install them as an Additional Service. Existing
signage to remain.
LIMITATION OF LANDLORD’S LIABILITY
31. The Landlord will not be liable for any bodily injury or death of, or loss or damage to
any property belonging to, the Tenant or its employees, invitees, or licensees or any
other person in or about the Land or Building unless resulting from the Landlord’s
negligence or breach of this Lease, but in no event will the Landlord be liable for:
a. Any damage, except for Insured damage, caused by smoke, steam, water, ice,
rain, snow, or fumes which may leak into, issue or flow from any part of the
building or from the plumbing works, or from any other place, or caused by the
condition or arrangement of any wiring;
b. Any damage caused by any other building occupant;
c. Any act or omission (including theft, malfeasance, or negligence) of any person
the Landlord employed or contracted within regard to the Leased Premises or the
Building;
d. Any loss or damage, however caused, to money, securities, negotiable
instruments, papers, the contents of the Leased Premises, or any valuables of
the Tenant or its employees, invitees, or licensees;
e. Failing to supply or maintain interior climate control, or indirect or consequential
damages for personal discomfort or illness resulting from failure to supply or
maintain such services, or
f. The interruption or failure of utilities or services to the Building or the Leased
Premises.
INDEMNIFICATION
32. Except for the Landlord’s negligence or breach of this Lease, the Tenant will
indemnify and save the Landlord harmless from all claims, actions, liabilities,
judgements, damage, costs, or expense which the Landlord may suffer or incur in
connection with or arising from:
a) Bodily injury or death, or property or other loss or damage, in or about the Land
or Building, or the Leased Premises, as a result of any act or omission or the
Tenant;
b) Any breach by the Tenant of its obligations under this Lease.
This indemnity will survive this Lease.
135 2020.02.25 Adopted Council Package
NOTICES
33. Any notice, request, or demand requiring or permitted to be given must be in writing
and will be sufficiently given if personally served, mailed by prepaid registered post,
or by electronic transmission as follows:
a) For the Landlord
Kneehill County
Box 400
1600 2nd Street NE
Three Hills, AB T0M 2A0
Attention: Chief Administrative Officer
b) For the Tenant
Town of Trochu
416 Arena Ave
Trochu, AB T0M 2C0
Attention: Chief Administrative Officer
Any notice, request, or demand will be presumed, if mailed, to have been
received 5 business days after that day on which it is mailed, if delivered, upon
receipt, except that if, between the time of mailing and actual receipt, there is an
actual or reasonably anticipated mail strike, slowdown, or labor dispute which
might affect delivery, the notice will be effective only if actually delivered, and if
transmitted electronically on the date of the delivery receipt. Either the Landlord
or Tenant will give notice to the other changing its address for service.
TIME OF ESSENCE
34. Time will be of the essence with this Lease.
BINDING EFFECT
35. This Lease will endure to the benefit of and be binding upon the Landlord, the
Tenant, and any covenanter and each of their respective heirs, executors,
administrators, successors, and permitted assigns.
OTHER
36. The headings throughout this instrument are for the convenience of the Landlord and
the Tenant and are not intended to construe the intent of this lease in any part
thereof, or to modify, amplify, or aid in the interpretation or meaning of the provisions
of this lease.
136 2020.02.25 Adopted Council Package
Each and every provision of this lease shall bind and shall ensure to the benefit of
the heirs, executors and assigns of the Tenant and to the successors and assigns of
the Landlord.
IN WITNESS WHEREOF the Landlord has executed this Lease the day
of , 2020
KNEEHILL COUNTY (The Landlord)
Per
Print Name and Title
Per
Print Name and Title
IN WITNESS WHEREOF the Tenant has executed this Lease the day
of , 2020
TOWN OF TROCHU (The Tenant)
Per
Print Name and Title
Per
Print Name and Title
137 2020.02.25 Adopted Council Package
APPENDIX A
MAP IDENTIFYING LEASED PREMISES
211 Northfield Road, Trochu, AB.
138 2020.02.25 Adopted Council Package
SCHEDULE B
REGULATIONS
DEFINITIONS
Initially capitalized terms in these regulations will have the same meanings as in the
Lease except if otherwise defined herein.
ACCESS & EXIT
Tenants or occupants (other than the Landlord) in the Building (“Tenants”) will not
obstruct or use the sidewalks, driveways, entries, corridors, or staircases except for
accessing or exiting to or from their Leased Premises.
FIRE EXITS
Tenants will not use the fire exits except in case of emergency, except if the Landlord
designates same as normal exits.
FIRE EVACUATION PROCEDURES & FIRE DOORS
Tenants will comply with all fire safety regulations. The Landlord from time to time may
install doors in the exterior walls of the Leased Premises necessary to comply with the
lawful requirements of any government body. The Tenants and the Landlord may use
such doors in case of emergency
SECURITY
The Landlord may prevent any person from so entering or leaving unless that person
has a key or card access pass to the Leased Premises to which he seeks entrance and
a pass in a form approved by the Landlord. Any persons found in the building except
during normal business hours without such keys and passes may be subject to
surveillance by the Landlord’s employees and agents and may be required to leave the
building. Tenants will be responsible for securing their Leased Premises and, if required,
for locking building entrance and exit doors when entering or leaving the building.
WINDOWS
Windows that reflect or admit light into the Leased Premises of Tenants will not be
covered or obstructed and no awning will be put up over any window without the
Landlord’s consent. Tenants will not place anything on the building windows or
projections, and will not throw anything out of the windows or doors or down the
passages of the building.
WASHROOMS
Tenants will not use washrooms, plumbing or other apparatus for any purpose except
those for which they were constructed, and will not put any sweepings, rubbish, rags,
ashes, or other substances therein. The Tenant will pay the cost of any damage
resulting thereto from misuse by it. Tenant will not let water run unless in actual use.
USE OF LEASED PREMISES
Tenants will not permit any person to use their Leased Premises for sleeping
apartments, for residential or any immoral or unlawful purpose, or to store personal
effects or articles not required for business purposes.
139 2020.02.25 Adopted Council Package
FOOD SERVICES
The Tenant will not grant any concession, license, or permission to sell or to take orders
for food, services, or merchandise and will not install or permit the installation or use of
any machine or equipment for dispensing merchandise, food, or beverages in their
Leased Premises or the building without the Landlord’s consent, and then only
accordance with arrangements the Landlord may prescribe.
PETS & BICYCLES
Tenants will not bring into or keep in their Leased Premises or the building any bicycles,
animals, birds, or other pets, other than designated service animals.
SOLICITING
Canvassing, soliciting, and peddling in the Building are prohibited, and Tenants will
cooperate with the Landlord to prevent the same.
EQUIPMENT, SAFES MECHANICAL DEVICES & FREIGHT
Tenants will not bring in or take out, position, construct install, or move any safe, large
business machine, or other heavy office equipment without the Landlord’s consent. In
giving such consent, the Landlord may prescribe the permitted weight and position of
such safes, business machines, or equipment, and the use and design of planks, skids,
or platforms to distribute the weight. Tenants will move heavy equipment in and out of
their Leased Premises only after giving notice to the Landlord and only as required by
the Landlord. Except for electrical typewriters, small adding machines, and small
personal computers, tenants, without the Landlord’s consent, will not keep or install any
machines in their Leased Premises which are driven by electricity or which generate any
heat.
FURNITURE & EFFECTS
Tenants will not bring into or remove from their Leased Premises any furniture, effects,
or supplies, except at such times, in such manner and by such routes as the Landlord
may approve.
HAND TRUCKS
Any hand trucks, carryalls, or similar appliances used in the building will be equipped
with rubber tires, side guards, and such other safeguards as the Landlord may require.
ELECTRICAL CLOSETS & HVAC
Tenants will not obstruct or interfere with access to ducts or janitor and electrical closets
in their Leased Premises. If Tenants have carpeted over the ducts, or otherwise
obstructed access to same, they will pay the Landlord’s cost of providing access to the
ducts. Tenants will not leave anything on any radiator or induction unit.
WIRING
Tenants will not mark, paint, drill into, or in any way deface the walls, ceilings, partitions,
floors, wood, stone or ironwork. Boring, cutting, coring, or stringing wires or pipes will not
be permitted, except with the Landlord’s consent, and as it may direct. If any of the
Tenants desire telegraphic or telephonic connections, the Landlord reserves the right to
direct electricians as to where and how the wires are to be introduced, and the type of
wires, and without such directions no borings, cutting or coring for wires will occur. No
other wires or pipes of any kind will be introduced without the Landlord’s consent.
MUSIC & SOUND
Tenants will not operate any musical or sound-producing instruments or devices outside
their Leased Premises or inside their Leased Premises, which may be heard outside.
140 2020.02.25 Adopted Council Package
Tenants will not install any radio or television antennae, loud speakers, sound amplifiers,
or similar devices on the roof or exterior walls of the building without permission from the
Landlord.
ALCOHOL, CANNABIS, AND OTHER SUBSTANCES
The Tenant will not grant any license or permission to use any portion of the Leased
Premises in relation to licensed events or functions where alcohol, cannabis, or other
controlled substances are served.
GLASS, LOCKS & TRIMMINGS
Tenants will keep whole all glass, locks, and trimmings in or upon the doors or windows
affording access to or admitting light into their Leased Premises. Whenever any part
thereof is broken, the Tenant will immediately notify the Landlord for such repairs to be
completed unless such damage is at the fault of the Tenant, and the Tenant responsible
will pay the cost of such replacement.
LOCKS/ACCESS CARDS
The Tenant recognizes that the Landlord may need access to the Leased Premises
outside the normal business hours and will make every effort to attend the site to
accommodate such requests; however, the Landlord reserves the right to take the
necessary measures to protect the interest and safety of the building and its surrounding
property, the other tenants and their possessions.
CARETAKING
Tenants will take care of their own janitorial services within their leased premises.
INTERIOR CLIMATE CONTROL DESIGN CRITERIA
The design criteria for the interior climate control system will be based on the normal
criteria for comparable systems in comparable buildings, including normal occupancy
per square foot and normal distribution of offices per square foot, the electric power
consumed, the installation of partitions or other separations only in locations which do
not interfere with the proper operation of the climate control system, and the closing of
window coverings on exterior windows while such windows are exposed to direct
sunlight. The Landlord agrees to maintain in the Leased Premises during and to the
extent permitted by law by means of a heating system, conditions of a reasonable
temperature and comfort (and in any event, below 25 degrees Celsius) in accordance
with good standards of interior climate control generally pertaining at the date of this
Lease applicable to normal occupancy of the said Leased Premises, but the Landlord
shall have no responsibility for any inadequacy of performance of the said system if the
Leased Premises depart from the design criteria for such system as determined by the
Landlord’s Architect. If the Tenant changes the use of the Leased Premises and it no
longer accommodates such use, the Landlord may make such changes and the entire
expense of such changes will be paid by the Tenant. The Landlord will hold no liability
for interruption of services caused by situations out of the control of the Landlord.
ADDITIONAL SERVICES
Any services or supervision the Landlord provides under these regulations to specific
Tenants will be Additional Services. The Landlord’s costs thereof and any costs specific
Tenants are obliged to pay under these regulations will be included in the cost of
Additional Services to those specific Tenants.
141 2020.02.25 Adopted Council Package
MEMORANDUM OF AGREEMENT
to Assist Recreational Operations
THIS AGREEMENT made this day of , 2020 between:
KNEEHILL COUNTY, hereafter known as the County,
and the
TOWN OF TROCHU, hereafter known as the Town.
WHEREAS, all municipalities in Alberta that share a boundary are required to provide for the
integrated and strategic planning, delivery and funding of intermunicipal services, and
WHEREAS, Intermunicipal Collaboration Framework (ICF) agreements for adjacent
municipalities must be completed by April 1, 2020, and
WHEREAS, the requirements of ICF’s are broadly described in Sec. 708.28 - 708.43 of the
Municipal Government Act (MGA) and in ICF Regulation 191/2017, and
WHEREAS, recreation is one of six (6) named elements that must be addressed in ICF
discussion, and
WHEREAS, both the County and the Town contribute toward facilities for recreation for the
residents of the Town and the County, and
WHEREAS, the County is committed to the Annual Trochu Recreation Area Special Tax Bylaw
which provides funding equivalent to 50% of the annual operating costs of the Trochu
swimming pool, and
WHEREAS, the County has historically provided additional funding for the operation of other
Recreation Facilities within the Town;
NOW THEREFORE The County and Town mutually agree as follows:
1. The County will continue to honor its commitment, to the Annual Trochu Recreation
Area Special Tax Bylaw, by providing funds towards the operations of the Trochu
swimming pool.
142 2020.02.25 Adopted Council Package
2. The County will increase the allocation of funds supporting other Recreation Facilities
located within the Town, from $45,000 to $50,000 in 2020.
3. The County will apply a 2% increase to the committed amount in #2 above, annually
from 2021 to 2024.
4. The Town will ensure that the County contribution will go toward funding recreation
programs and facilities, not simply Administration overheads.
5. The Town and County agree that all requests for capital will be separate from this
agreement and on an “on request” basis.
In Witness whereof Kneehill County has hereunto affixed its corporate name and seal this ____
day of __________ 2020 and the Town of Trochu has hereunto affixed its corporate name and
seal this ____ day of ___________ 2020.
Kneehill County Town of Trochu
_________________________ _________________________
Reeve, Jerry Wittstock Mayor, Barry Kletke
________________________ _________________________
CAO, Mike Haugen CAO, Carl Peterson
143 2020.02.25 Adopted Council Package
TROCHU TRANSFER STATION
THIS AGREEMENT made effective January 1, 2020, between:
KNEEHILL COUNTY
BOX 400, THREE HILLS, ALBERTA
T0M 2A0
(hereinafter called the “County”)
and the
TOWN OF TROCHU
BOX 340, TROCHU, ALBERTA
T0M 2C0
(hereinafter called the “Town”)
WHEREAS, all municipalities in Alberta that share a boundary are required to provide for the
integrated and strategic planning, delivery and funding of intermunicipal services; and
WHEREAS, Intermunicipal Collaboration Framework (ICF) agreements for adjacent
municipalities must be completed by April 1, 2020; and
WHEREAS, the requirements of ICF’s are broadly described in Sec. 708.28 to 708.43 of the
Municipal Government Act (MGA) and in ICF Regulation 191/2017; and
WHEREAS, Solid Waste is one of six (6) named elements that must be addressed in ICF
discussion; and
WHEREAS the Town operates a waste disposal site on land which it owns, namely – Part of the
North East of Section 16, Township 33, Range 23, West 4th Meridian in the Province of Alberta;
and
WHEREAS the Town and the County are both members of the Drumheller and District Solid
Waste Association, and
WHEREAS the County desires and the Town consents to County residents having access to the
site; and
NOW THEREFORE the Town and the County mutually agree as follows:
144 2020.02.25 Adopted Council Package
THE TOWN:
1. Will allow its said land to be used by any County resident for disposal of household
garbage and other refuse, in accordance with the disposal services provided at said site
and the terms of this agreement.
2. Will accept responsibility for the operation and maintenance of the transfer site
including but not limited to, recycling containers for cardboard and newsprint, car
battery recycling, accepted compost, and grass cutting.
3. Will accept responsibility for the operation and maintenance of all buildings on site
including but not limited to, site office, site restroom facilities.
4. Will hire, compensate, supervise, train and be responsible for the site attendant and will
also carry the appropriate liability, property damage, fire and theft insurance as may be
required in connection with the operation of the said site.
5. Will ensure that the site is operated and maintained in a manner satisfactory to the
Province of Alberta as required under the Environmental Protection Act, and
amendments thereto. Will accept all liability for the reclamation and/or clean-up due
which may be required by the Province of Alberta under the Environmental Protection
Act or other subsequent acts and regulations.
6. The Town reserves the right not to accept loads if space is limited, (e.g. burning pits are
at capacity).
THE COUNTY:
1. Will pay to the Town an annual fee to offset costs for operation and maintenance of the
transfer station site. This fee is as per Schedule B. A 2% increment to the fee per year
will be added each year for the duration of the agreement.
2. Will transport the ash from the transfer site burn pit to the County’s Torrington site.
The Town will excavate and load ash for transportation by the County. Times and dates
shall be coordinated between the County and the Town.
GENERAL TERMS:
1. The site is to be adequately and properly supervised during business hours for public
use.
145 2020.02.25 Adopted Council Package
2. The site is to be open to the public a minimum of three days a week and the hours of
operation are to be mutually agreed upon by the Town and the County.
3. It is hereby agreed that hazardous materials such treated grain, plastic
containers/packaging of pesticide or herbicide chemicals, waste oil or antifreeze shall
not be disposed of at the transfer site.
4. County residents will have access to the site during regular scheduled hours to dispose
of any material accepted at the site.
5. The operation and maintenance of this site is to be satisfactory to both the Town and
the County.
6. Capital expenditures, which fall outside of this agreement, are to be mutually agreed
upon by both parties before proceeding with expense. To account for the budgeting
procedure, capital expenses are to be agreed upon by August 1 of the preceding year.
7. Should a new transfer site be required, the County and the Town will enter negotiations
regarding a possible cost sharing arrangement for the acquisition of the necessary land
and new terms of operation.
8. The terms of this agreement will be reviewed every five years and may be changed if
mutually agreed upon by the parties hereto, and will continue on a year to year basis.
9. The agreement may be terminated by provisions of twelve (12) months written notice
by either party.
10. The Town and the County agree to adhere by the dispute resolution processes outlined
in the Intermunicipal Collaboration Framework Agreement for the purposes of this
Agreement.
In Witness whereof Kneehill County has hereunto affixed its corporate name and seal this ____
day of __________ 2020 and the Town of Trochu has hereunto affixed its corporate name and
seal this ____ day of ___________ 2020.
Kneehill County Town of Trochu
_________________________ _________________________
Reeve, Jerry Wittstock Mayor, Barry Kletke
________________________ _________________________
CAO, Mike Haugen CAO, Carl Peterson
146 2020.02.25 Adopted Council Package
Trochu Transfer Station Agreement
SCHEDULE A
The site contains the following:
a) Two metal transtor bins used for temporary storage for household garbage
b) A site for recycling paint, electronics and batteries
c) A site for storage of compost material such as grass clippings, leaves, garden waste
and vegetable food waste
d) A site for recycling cardboard and newsprint
e) A site for disposal of tires
f) A site for disposal of scrap metal
g) A site for disposal of white metal
h) A site for burning clean burnable material such as trees, branches and clean lumber
147 2020.02.25 Adopted Council Package
Trochu Transfer Station Agreement
SCHEDULE B
Fees Payable
2020 - $21,649
2021 - $22,082
2022 - $22,524
2023 - $22,974
2024 – $23,434
A 2% increment to the fee per year has been added each year for the duration of the
agreement.
148 2020.02.25 Adopted Council Package
MEMORANDUM OF AGREEMENT
to Assist Municipal Transportation Operations
THIS AGREEMENT made effective this day of , 2020 between:
KNEEHILL COUNTY, hereafter known as the County
and the
TOWN of TROCHU, hereafter known as the Town
WHEREAS, all municipalities in Alberta that share a boundary are required to provide for the
integrated and strategic planning, delivery and funding of intermunicipal services; and
WHEREAS, Intermunicipal Collaboration Framework (ICF) agreements for adjacent
municipalities must be completed by April 1, 2020; and
WHEREAS, the requirements of ICF’s are broadly described in Sec. 708.28 to 708.43 of the
Municipal Government Act (MGA) and in ICF Regulation 191/2017; and
WHEREAS, transportation is one of six (6) named elements that must be addressed in ICF
discussion; and
WHEREAS the Town desires the County to assist with operations on the streets and avenues
located within the boundaries of the Town.
NOW THEREFORE the parties agree as follows:
1. The County agrees to assist with operations on the streets and avenues of the Town.
2. Services provided by the County to the Town at no cost or at the costs indicated in
Schedule A shall consist of the following:
a. Recurring Services – shall include the following provided by the County at no
cost to the Town:
i. Grading approximately every six weeks or as required on 7th Avenue from
Highway 585 to the entrance of the Trochu Fire Hall (approximately 200
meters).
149 2020.02.25 Adopted Council Package
ii. Dust suppression with a CaCl product on 7th Avenue from Highway 585 to
the entrance of the Trochu Fire Hall yard (approximately 200 meters).
This will be reviewed annually with the Town for need.
iii. In return, the Town agrees to restrict heavy truck traffic on that portion
of 7th Avenue from the entrance of the Fire Hall yard north to North
Road, and direct heavy truck traffic to exit the Fire Hall yard south on 7th
Avenue. The Town will be responsible for appropriate signage advising of
this heavy truck traffic route, and the County will provide signage at the
bulk fill station.
b. Discretionary Services – includes the following upon request, and at the costs
outlined in Schedule A:
i. Grading approximately every six weeks or as required on 7th Avenue from
the entrance to the Trochu Fire Hall yard north to North Road.
ii. Snow clearing and removal.
iii. Grading or dust suppression on other defined roads within the
municipality, namely Elevator Road, Trochu Motors service road, King
George to Devilder, Dechauney Road, and Fair Grounds Road. Written
confirmation for dust control must be provided annually by April 30th to
the County identifying the start and stop points on each road, along with
the type of dust suppression desired.
3. Value Added Services – the County will provide at no cost to the Town:
i. Snow removal of the snow cleared by the Town from the Fire Hall aprons.
ii. Snow removal (push to the side) for access to the Trochu Bulk Water Fill
Station, and the remainder of the yard.
iii. Hauling of ash from Trochu Transfer Station to Torrington Landfill.
4. The Town agrees to compensate the County for discretionary services provided based
on those rates stated in Schedule A. Equipment rates are based on Alberta Road
Builder’s rates established each June and are further reflected in the County’s Master
Rates Bylaw. These equipment rates as well as other rates identified in Schedule A are
subject to change through the term of this agreement, and the County will notify the
Town of Trochu of such amendments.
5. The County will invoice the Town following the completion of discretionary services and
the Town agrees to pay all charges for such work not later than thirty (30) days following
the date on which the County issues a statement for such charges.
6. The Town will be responsible to purchase and coordinate the delivery of gravel from a
third party supplier when recommended to do so by the County for the continued
150 2020.02.25 Adopted Council Package
maintenance of 7th Avenue or any other roads the Town has contracted the County to
provide maintenance on.
7. Requests for discretionary services will be made to the Chief Administrative Officer of
the County or designate. Requests for responses to an emergent situation will be
responded to at the discretion of the Chief Administrative Officer of the County or
designate.
8. The timing of the delivery of services is at the discretion of the Chief Administrative
Officer of the County or designate. Such operations undertaken shall not unduly
interfere with the regular supply of services and maintenance to the County at large,
while respecting the priorities established by County Council through policy. This
specifically applies to discretionary services requested, however it may also impact to a
lesser degree recurring services.
9. The Town covenants and agrees that any damage to the Town resulting from the
services provided shall be at the Town’s sole risk and expense, excepting in the case of
operator negligence. The County will not be responsible for any damage or failure to
road structures or substructure they provide services on.
10. The County shall have the right to refuse to perform operations on any street or avenue
when in the opinion of the Chief Administrative Officer or designate, it would be
hazardous or unsafe to do so. Entrance and workspace to the said streets and avenues
must have clearance as requested by the County for equipment to safely enter into and
safely operate within the streets and avenues.
In Witness whereof Kneehill County has hereunto affixed its corporate name and seal this ____
day of __________ 2020 and the Town of Trochu has hereunto affixed its corporate name and
seal this ____ day of ___________ 2020.
Kneehill County Town of Trochu
_________________________ _________________________
Reeve, Jerry Wittstock Mayor, Barry Kletke
________________________ _________________________
CAO, Mike Haugen CAO, Carl Peterson
151 2020.02.25 Adopted Council Package
Intermunicipal Agreement to Assist Municipal
Transportation Operations
SCHEDULE A
Hourly Equipment Rates
As at June, 2018 based on ARHCA hourly rates
Grader – 160m size - $209.00 less 25% = $156.75
Tandem Dump - $111.00 less 25% = $83.75
Tandem Dump and Pup - $158.00 less 25% = $118.50
Truck and 25t Tiltdeck - $234.00 less 25% = $175.50
Truck & 50t Tiltdeck - $245.30 less 25% = $183.98
Excavator 140 - $154.10 less 25% = $115.58
D6 Dozer - $264.45 less 25% = $198.34
Skidsteer - $117.00 less 25% = $87.75
Snowplow Tandem - $191.00 less 25% = $145.25
Calcium Tanker - $156.00 less 25% = $117.00
OTHER:
HydroVac - $275.00 less 25% = $206.25
Above rates apply to regular hours of business for Kneehill County Operations Department.
Should equipment be required beyond those hours, the 25% discount will NOT apply, and
hours will be invoiced at full rate.
DUST SUPRESSION (2019 rate):
Calcium - $10.48/metre
Spec - $39.35/metre
152 2020.02.25 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
8.8
Page 1 of 2
Version: 2020-01
Subject: 2020 Discovery Fair
Meeting Date: Tuesday, February 25, 2020
Presented By: Christine Anderson, Communications Officer
Link to Strat Plan: Ensuring Communications & Engagement
Recommended
Motion:
That Council approve to host the Kneehill County Discovery Fair Ratepayer
Meeting(s), in __(location)__ on ____(date)____.
Background/
Proposal
In 2019, Council hosted two Discovery Fair Ratepayer Meetings, one in Trochu and
one in Acme. The Discovery Fair set up consisted of dedicated booths manned by
staff for each of Kneehill County’s Departments. Each booth contained displays of
information, visual aids, demonstrations or interactive elements.
The Discovery Fair Ratepayer Meetings were family friendly, come and go events
held in the evening. They featured a free BBQ meal prepared by a local community
group, included fun activities for children and door prizes for residents to win.
Facilitating the Ratepayer meeting in this way allowed for Kneehill County Council
and Staff to meet with residents, answer their questions, provide information and
have discussions in a relaxed, friendly, enjoyable atmosphere.
Communications has changed the name of the event to “Discovery Fair &
Ratepayer Meeting” to help clarify that the Discovery Fair is Kneehill County’s
annual ratepayer meeting and report to the community.
Discussion/
Options/
Benefits/
Disadvantages:
Hosting the Discovery Fair Ratepayer Meeting in the summer would give staff
ample time to prepare for the event, and avoid interfering with the harvest season.
Dates to keep in mind:
• August 14 & 15, 2020- Country Market & Long Table Dinner at Horseshoe
Canyon
Trochu Community Hall, Acme Community Hall, the Torrington Arena and Three
Hills Community Centre would be appropriately sized facilities to Host.
Financial
Implications:
One Discovery Fair Ratepayer Meeting is included in the budget for 2020. If Council
approves two Discovery Fairs, this will require a budget amendment.
Cost per event: $7000, broken down as follows:
• Food: $2000.00
• Venue: $500.00
• Swag: $1250.00
• Prizes: $500.00
• Advertising: $2000.00
• Displays: $200
• Decorations: $550
Council Options:
1. Council approves one Discovery Fair
2. Council approves two Discovery Fairs
3. Council directs administration to bring back other options for Open Houses.
153 2020.02.25 Adopted Council Package
REQUEST FOR DECISION AGENDA ITEM #
8.8
Page 2 of 2
Version: 2019-01
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☒ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Discovery Fair & Ratepayer Meeting Communications Plan
Follow-up
Actions:
Communications will proceed with preparations for the Ratepayer Meeting.
CAO Approval:
Mike Haugen, Chief Administrative Officer
154 2020.02.25 Adopted Council Package
1
1. Current Situation/Background
Kneehill County held two Discovery Fair Ratepayer meetings in 2019, one in Trochu in
August, and one in Acme in November. While the Trochu meeting was well attended, the
Acme one was less so.
It was not well understood among residents that the Discovery Fairs in 2019 were meant to
be Kneehill County’s official ratepayer meetings—with the new “fair-style” facilitation simply
replacing the traditional set up.
2. Overall Project Objectives
To provide an opportunity for Kneehill County Council and staff to meet with residents
in a friendly, relaxed atmosphere
To provide Kneehill County residents with information about Kneehill County projects
and services, answer resident questions, and receive their feedback
To engage residents in conversation about aspects of Kneehill County operations
through demonstrations and visual elements
3. Communications Objectives
Build awareness among Kneehill County residents about the Discovery Fair event.
Build awareness among Kneehill County residents that the Discovery Fair is Kneehill
County’s annual ratepayer meeting
Build awareness about the Discovery Fair with Kneehill County staff and Council
Build awareness of expectations of Kneehill County staff and Council at the Discovery
Fair.
4. Target Audience
Kneehill County Residents
Kneehill County Council
Kneehill County Staff
Communications Plan: 2020
Discovery Fair Ratepayer Meeting
155 2020.02.25 Adopted Council Package
2
5. Key Message per Target Audience
Kneehill County Residents
Join us for the Discovery Fair--Kneehill County’s annual ratepayer meeting
Join us for a free BBQ meal!
Meet with Kneehill County Council and Staff
An all-ages event! Bring the kids to take part in Kneehill County activities and games
Take part in demonstrations
Win prizes!
Come to have fun, ask questions, give feedback, and find out more about Kneehill
County!
Kneehill County Staff
Staff’s role and expectations when attending the Discovery Fair
What to expect at the Discovery Fair (agenda, facilitation)
What information would be beneficial to share with our residents?
How can we explain Kneehill County information to residents in fun, engaging ways?
What interactive element could we use to add to resident engagement?
Kneehill County Council
Council’s role and expectations at the Discovery Fair
What to expect at the Discovery Fair (agenda, facilitation)
6. Communications Mix
External
Online
o Kneehill County website
o Social Media
o Advertise in local community Facebook Groups
o Email to local municipalities to have them share event
o Facebook Event
Advertising
o Local Newspapers
Print
o Posters in local communities
o Kneehill County ratepayer newsletter (timing dependent)
o News Release
o Insert in Tax Bill Mail Outs
Internal
Managers Meetings
Staff Meetings
Staff Newsletter
Staff/Council Training
Emails to Council
7. Promotion
Develop graphics for posters and social media
Develop a webpage with more information, push from social media
Develop display materials for event:
o Display boards, interactive elements/demonstrations for each booth
o Brochures/pamphlets
o Create “All Access Pass”
156 2020.02.25 Adopted Council Package
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
12-Feb-19 64/19
Councillor King moved to direct administration to continue to
actively pursue ICF negotiations with the Town of Three Hills,
Villages of Linden, Acme and Carbon and the Town of
Drumheller.CAO
Acme, Carbon and Three
Hills- Draft IDP's were
provided
Drumheller- Ongoing
ICF meetings have all been
set up.
11-Jun-19 275/19
Deputy Reeve McGhee moved to direct administration to
proceed with the IDP Committee format process with the
Town of Three Hills and the Village of Carbon.COMPLETED CAO
In Progress
Village of Carbon
Complete
Town of Three Hills in
progress
25-Jun-19 302/19
Councillor Penner moved that Council move to direct
administration to pursue the easement regarding the Three
Hills Creek Area Structure Plan.Planning Department
Survey plan complete;
awaiting signatures.
26-Nov-19 499/19
Reeve Wittstock moved to accept for information the Trochu
Housing Corporation presentation and direct administration to
provide further information.CAO
14-Jan-20 4/20
Deputy Reeve McGhee moved to schedule the Public Hearing
for the Town of Three Hills and Kneehill County IDP, as per
Section 606 of the Municipal Government Act, to be held on
February 11, 2020 at 10:00 a.m.COMPLETED
One the Feb 11/2020
Agenda
14-Jan-20 26/20
Councillor Christie moved that Council transfer $150,000.00
for the purchase of the property located at SE 15-28-22 W4M
to come from the Contingency Reserve.In Progress
14-Jan-20 27/20
Deputy Reeve McGhee moved that Council authorize the
funds realized from the sale of surplus equipment located on
the property located at SE 15-28-22 W4M be transferred to
the Building Reserve.In Progress
11-Feb-20 46/2020
Councillor King moved first reading of Land Use Bylaw 1808
that being a bylaw to establish a new Land Use Bylaw and
rescind former Land Use Bylaw 1773 and amendments
thereto.COMPLETED
11-Feb-20 47/2020
Deputy Reeve McGhee moved to direct Administration to
schedule a public engagement process prior to a public
hearing being scheduled.In Progress
11-Feb-20 48/2020
Councillor King moved that the 2019 & prior year property
taxes in arrears in the amount of $1,485,335.53 be expensed
and cancelled on rolls 30230631400, 30232241500,
30242920300, 31232220400, 40000230000, 40001610000
and 40001640000.COMPLETED
11-Feb-20 49/2020
Deputy Reeve McGhee moved that administration submit an
application under the Provincial Education Requisition Credit
(PERC) for Uncollectable Education Property Taxes on Oil and
Gas Properties.
11-Feb-20 50/2020
Councillor King moved that administration is also directed to
void any 2020 penalties currently attached to these rolls.COMPLETED
11-Feb-20 51/52/53/
2020
Council provided all three readings to Bylaw #1816 that being
a bylaw to authorize the short-term borrowing of funds, from
time to time, as may be necessary to meet the financial
obligations of Kneehill County.COMPLETED
Council Action Items
157 2020.02.25 Adopted Council Package
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
11-Feb-20 55/2020
Councillor King moved to approve the following reserve
contributions in the 2019 Operating Budget:
· $145,000 to Revenue Stabilization Reserve (Transtor Bins)
· $145,000 to Revenue Stabilization Reserve (Transtor Bins)
· $1,500,000 to Revenue Stabilization Reserve (Tax Issues)
COMPLETED
11-Feb-20 56/2020
Councillor Christie moved to approve the remaining balance of
the 2019 Operating Budget Surplus be allocated to the Roads
Reserve.COMPLETED
11-Feb-20 57/2020 Councillor King moved that the preliminary operating Budget
Results report be received for information.COMPLETED
11-Feb-20 60/2020
Councillor Keiver moved to authorize the attendance of
Councillors who are able to attend to the Kneehill Area
Community Discovery Nights being held in Acme, Linden and
Carbon.COMPLETED
11-Feb-20 61/2020
Councillor King moved to appoint Deputy Reeve McGhee,
Councillor Christie and Councillor Keiver to the Kneehill-
Mountain View Intermunicipal Collaboration Framework
Committee and that Reeve Wittstock be appointed as an
alternate until the organizational meeting after the next
general election.COMPLETED
11-Feb-20 62/2020 Deputy Reeve McGhee moved to cancel the Committee of the
Whole Meeting scheduled for February 18, 2020.COMPLETED
11-Feb-20 63/64/202
0
Council moved second and third reading of Bylaw 1810 for the
Town of Three Hills and Kneehill County Intermunicipal
Development Plan.COMPLETED
11-Feb-20 65/2020 Councillor King moved that Council receive for information the
Ron Gorr Memorial (Torrington) Arena Project update.COMPLETED
158 2020.02.25 Adopted Council Package
REQUEST FOR DECISION
AGENDA ITEM #
11.0
Page 1 of 1
Version: 2020-01
Subject: Council Follow-up Action List
Meeting Date: Tuesday, February 25, 2020
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council receive the report regarding the Council Follow-up Action List for
information, as presented.
Background/
Proposal
To request Council’s acceptance of the Council Follow-Up Action List.
Discussion/
Options/
Benefits/
Disadvantages:
Please find attached the Council Follow-Up Action List. The Council Follow-up
Action list is a list of items from Council meetings that require follow-up. This
document is regularly updated after each Council meeting.
Financial
Implications:
N/A
Council Options:
1. Receive the report regarding the Council Follow-up Action List for information.
2. Council provide further direction or required changes/amendments.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
February 25, 2020 Council Follow-Up Action List
Follow-up
Actions:
Update Action List and provide updated Council Follow-Up Action List at the next
Council meeting.
CAO Approval:
Mike Haugen, Chief Administrative Officer
159 2020.02.25 Adopted Council Package
AMENDMENT SUMMARY
Council Meeting Date: February 25, 2020
Purpose:
The purpose of the Amendment Summary is to explain the differences from the original package that
was presented at the Council meeting compared to the amended version.
Agenda:
10.1 Drumheller & District Solid Waste Association
10.2 Reynolds Mirth Richards and Farmer LLP Law Seminar
Package:
No reports were added to the package
160 2020.02.25 Adopted Council Package