HomeMy WebLinkAbout2019-12-10 Council Meeting MinutesCOUNTY
1600-2"d Street NE
Three Hills, AB
TOM 2AO
CALL MEETING TO ORDER
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption ❑f the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of November 26, 2019
3.0 Delegations
No Delegations Scheduled
4.0 Public Hearings
No Public Hearings Scheduled
5.0 Municipal Services
5.1 Transportation
No Report
5.2 WaterlWastewaterlEnvironment
No Report
5.3 Planning
5.3.1 Quality Management Plan (QMP) for Safety Codes
5.3.2 Municipal Planning Commission Meeting Cancellation
5.4 Agricultural Service Board & Parks
5.4.1 2020 BMO Stampede Farm Family Award
5.5 Protective Services
No Report
6.0 Corporate Services
6.1 2020 Interim Budget
6.2 Tax Sale Public Auction Results
6.3 Designated Mobile Homes Public Auction
7.0 Business Arising from Previous Minutes
7.1
8.0 New Business
8.1 Human Resource Policy
8.2 Council Attendance at the Federation of Canadian Municipalities
8.3 Canadian Badlands Letter of Support
8.4 Intermunicipal Collaboration Framework Agreement Red Deer County
8.5 Policy #15-3, Community Grants to Non -Profit Organizations
8.6 Policy #15-10, Youth Sponsorship
8.7 Policy #15-5, Kneehill County Scholarship Program
8.8 Policy #15-7, Recreation, Community,, Arts & Cultural Events
8.9 Policy #15-13, Rural Community Halls
8.10 Policy #15-1, 100 Year Farm and Ranch Award
8.11 Drumheller and District Solid Waste Management Association
9.0 Disposition of Delegation & Public Hearing Business
No Report
10.0 Council and CommitteeReports,
10.1 Kneehill Regional Family & Community Support Services Board
10.2 Kneehill'County Committee of the Whole Minutes, November 19, 2019
11.0 Council Follow-up Action List ,,
12.0 Closed Session-,
-12.1 Intergovernmental Relations [Section 21 y
13.0 Motionsfrom Closed Session
Adjournment
MINUTES OF THE DECEMBER 10, 2019 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1
Division No. 2
Division No. 3
Division No. 4
Division No. 5
Division No. 6
Division No. 7
ALSO PRESENT:
Chief Administrative Officer
Director Municipal Services
Director Corporate Services
Manager of ASB and Parks
Manager of Planning and Development
Manager of Financial Services
Human Resources Officer
Tax and Utility Clerk
Communications Officer
Recording Secretary
Faye McGhee, Deputy Reeve
Debbie Penner, Councillor
Jerry Wittstock, Reeve
Glen Keiver, Councillor
Jim Hugo, Councillor
Wade Christie, Councillor
Kenneth King, Councillor
Mike Haugen
Laurie Watt
Bill McKennan
Bowen Clausen
Barb Hazelton
Will Wolfe
Jessie Kasha
Caroline Siverson
Christine Anderson
Carolyn Van der Kuil
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Additions under Closed Session
12.1 Intergovernmental Relations
Additions under New Business
8.11 Drumheller and District Solid Waste Management Association
ADOPTION OF 1.2 Adoption of Agenda
AGENDA
511/19 Councillor Christie moved approval of the agenda as amended.
CARRIED
1
Initials
COUNCIL MINUTES OF DECEMBER 10, 2019
M INUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of November 26 2019
512/19 Councillor King moved approval of the November 26, 2019 Council
Meeting minutes as presented.
CARRIED
MUNICIPAL SERV 5.0 Municipal Services
PLANNING 5.3 Plannin
5.3.1 Ouality Management Plan MP for Safety Codes
513/19 Councillor King moved to accept the proposed Quality Management
Plan for Safety Codes.
CARRIED
5.3.2 Municipal Planning Commission Meeting Cancellation
514/19 Deputy Reeve McGhee moved to cancel the December 19, 2019
Municipal Planning Commission Meeting.
CARRIED UNANIMOUSLY
ASB 5.4 Agricultural Service Board
5.4.1 2020 BMO Stampede Farm Family Award
515/19 Councillor Christie moved to nominate the Benedict farm family (Alex
& Sharon, and Derek & Lois family) to receive the 2020 BMO Calgary
Stampede Farm Family Award as recommended by the Agricultural
Service Board.
CARRIED
516/19 Councillor King moved to approve attendance to the Award
Presentation event for Councillor Christie as the County
Representative.
CARRIED
CORPORATE SERV 6.0 Cornorate Services
6.12020 Interim Budget
517/19 Councillor Penner moved to approve the 2020 Interim Operating
Budget as detailed in Appendix I.
CARRIED UNANIMOUSLY
518/19 Deputy Reeve McGhee moved to approve the 2020 Capital
Expenditures — Prior Approvals and Funding Sources as detailed in
Appendix II.
CARRIED UNANIMOUSLY
519/19 Councillor King moved to the Urban Sustainability Reserve be closed
and the balance of $1,268,392 be transferred to the Gravel Reserve.
CARRIED UANIMOUSLY
2 1
Initials
COUNCIL MINUTES OF DECEMBER 10, 2019
6.2 Tax Sale Public Auction Results
520/19 Deputy Reeve McGhee moved to authorize the purchase of Plan OT at
Township 31, Range 26, W4, Roll 31261443000 for $1.00 by Kneehill
County.
CARRIED UNANIMOUSLY
521/19 Councillor Penner moved to authorize the purchase of a Ptn of NE 20-
32-23-W4, Roll 32232043000, for $1.00 by Kneehill County.
CARRIED UNANIMOUSLY
522/19 Councillor King moved to direct administration to sell Plan 00124861,
Lot 1 containing 11.61 acres, Roll 35240523000 as per the Sale of
Properties Policy 16-16.
CARRIED UNANIMOUSLY
523/19 Councillor Keiver moved to accept the offer of $800.00 for Plan
4761EH, Block 8, Lot 12, Roll 31261244200, in the hamlet of
Sunnyslope with the following conditions:
■ The purchaser to pay GST
• The parcel be consolidated with Plan 4761EH, Block 8,
Lots 9-11
• The purchaser is to pay all transfer costs
CARRIED UNANIMOUSLY
6.3 Designated Mobile Homes Public Auction
524/19 Councillor King moved that the tax sale date for the Designated Mobile
Homes with tax arrears as defined in Section 326(1)(c) of the
Municipal Government Act, be set for Monday, February 3, 2020 at
11:00 a.m.
CARRIED UNANIMOUSLY
3
Initials
COUNCIL MINUTES OF DECEMBER 10, 2019
525/19 Deputy Reeve McGhee moved that pursuant to the Municipal
Government Act, Part 10, Division 8.1, Council sets the reserve bids
for the Designated Mobile Homes that will go to Public Auction as
follows:
• Roll 33260314500 be $16,500
• Roll 33260313700 be $8,500
With the following conditions for each of the properties:
• Each property must not be sold for less than the reserve bid
• The purchaser takes possession of the property "as is"
• The purchaser is to pay all transfer costs
■ The purchaser to pay GST
• The full purchase price must be paid by a certified cheque or
cash by end of business, February 3, 2020.
CARRIED UNANIMOUSLY
NEW BUSINESS 8.0 New Business
8.1 fluman Resource Police,
526/19 Deputy Reeve McGhee moved to approve the Human Resource Policy
with the recommended changes as presented.
CARRIED
8.2 Council Attendance at the Federation of Canadian
Municitnalities
527/19 Councillor McGhee moved to defer this agenda item until the January
141h, 2020 council meeting.
Councillor Hugo request a recorded vote:
In Favour:
Councillor Hugo, Councillor Keiver, Councillor King, Reeve
Wittstock, Deputy Reeve McGhee, Councillor Penner, Councillor
Christie
Opposed:
None were forthcoming
CARRIED UNANIMOUSLY
The Chair called for a recess at 9:45 a.m. and called the meeting back
to order at 10:02 a.m. with all previously mentioned Council members
present.
8.3 Canadian Badlands Letter of Support
528/19 Deputy Reeve McGhee moved to provide a letter of support to the
Canadian Badlands Ltd. organization, as they lobby the government for
continued funding.
CARRIED UNANIMOUSLY
4
Initials
COUNCIL MINUTES OF DECEMBER 10, 2019
8.4 Intermunicipal Collaboration Framework Agreement Red Deer
County
529/19 Councillor Penner moved to give first reading to Bylaw 1809, that
being a bylaw for the adoption of the Intermunicipal Collaboration
Framework with Red Deer County.
CARRIED UNANIMOUSLY
530/19 Councillor Christie moved second reading to Bylaw 1809.
CARRIED UNANIMOUSLY
531/19 Councillor Keiver moved to give unanimous consent for third and final
reading to Bylaw 1809.
CARRIED UNANIMOUSLY
532/19 Councillor King moved third and final reading to Bylaw 1809.
CARRIED UNANIMOUSLY
8.5 Policy #15-3 Community Grants to Non -Profit Qr anizations
533/19 Deputy Reeve McGhee moved to approve Policy #15-3, Community
Grants to Non -Profit Organizations as presented.
CARRIED UNANIMOUSLY
U Policy #15-10 Youth S onsorshi
534/19 Councillor Penner moved to approve Policy #15-10, Youth
Sponsorship as presented.
CARRIED UANNIMOUSLY
8.7 Policy #15-52 Kneehill County Scholarship Program
535/19 Councillor Penner moved to approve Policy #15-5, Kneehill County
Scholarship Program as amended.
CARRIED UNANIMOUSLY
8.8 Policy #15-7 Recreation Community, Arts & Cultural Events
536/19 Councillor Christie moved to approve Policy #15-7, Recreation,
Community, Arts and Cultural Events as presented.
CARRIED UANIMOUSLY
8.9 Policy #15-13 Rural Community Halls
537/19 Councillor King moved to approve Policy #15-13, Rural Community
Halls as presented.
CARRIED
)J Initials
COUNCIL MINUTES OF DECEMBER 10, 2019
8.10 Policy 015-1, 100 Year Farm and Ranch Award
538/19 Deputy Reeve McGhee moved to approve Policy #15-1, 100 Year
Farm and Ranch Award as presented.
CARRIED UNANINMOUSLY
8.11 Drumheller & District Sold Waste Management Association
539/19 Deputy Reeve McGhee moved that Council support the following
options regarding the Drumheller Solid Waste Management
Association for the emergent transtor replacement program in order of
priority:
1. One lump sum payment without participation in the borrowing
2. Option 3
3. Option 1
CARRIED UNANIMOUSLY
COUNCIL REPORTS 10.0 Council and Committee Reports
10.1 Kneehill Regional Family & Communi Support Scrvices
Board- Unapproved minutes were provided from the November 19,
2019 meeting.
10.3 Kneehill Coun Committee of the Whole Minutes November
19, 2019 — Approved minutes were provided from that meeting_
540/19 Councillor Penner moved that Council receive the Council and
Committee reports as presented.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 11.0 Council Follow -Up Action List
541/19 Deputy Reeve McGhee moved that Council receive the December 10,
2019 Council Follow -Up Action List as presented for information.
CARRIED UNANIMOUSLY
CLOSED SESSION 12.0 Closed Session
542/19 Councillor Christie moved that Council convene in closed session to
discuss Intergovernmental Relations pursuant to section 21 of the
Freedom of Information and Protection of Privacy Act, at 11:03 a.m.
CARRIED
The following people were in attendance of the closed session to
provide a report and advise Council:
Mike Haugen, CAO
Laurie Watt, Director of Municipal Services
Bill McKennan, Director of Corporate Services
Carolyn Van der Kuil, Recording Secretary
6 Jj
Initials
COUNCIL MINUTES OF DECEMBER 10, 2019
543/19 Councillor King moved that Council return to open meeting at 11:35
a.m.
CARRIED
11:36 a.m. — meeting recessed to allow return of public.
11:36 a.m. - meeting resumed.
ADJOURNMENT Adlournment
The meeting adjourned at 11:36 a.m.
' ' r
7
Jerry VVittstock
Reeve
Mike Haugen
CAO
7 ��I—nifials
COUNCIL MINUTES OF DECEMBER 10, 2019
APPENDIX 1
2020 INTERIM OPERATING BUDGET
Interim
2019 Budget
2020 Budget
Operating Revenues:
00 General
12 Administration
14 Assessment
23 Fire
25, 609, 611
12,804,806
282,043
141,022
50
25
8,000
4,000
26 Enforcement
54,373
27,187
:32 Transportation
252,500
126,250
41 Water
1,048,814
524,407
42 Wastewater
14,000
7,000
43 Waste Management
89,357
44,679
55 Health
99,996
49,998
56 Cemetery
5,800
2,900
61 Planning
119,020
59,510
62 Agriculture
266,859
133,430
72 Parks
73,900
36,950
Total County Revenues
27,924,322
13,962,162
Operating Expenses:
00Genera 1
1,409,574
704,787
11 Legislative
656,789
328,395
12 Administration
3,182,343
1,591,172
14 Assessment
120,500
60,250
23 Fire
754,794
377,397
24 Disaster
31,633
15,816
26 Enforcement
375,093
187,546
27 Health and Safety
133,780
66,890
.32Transportation
7,234,807
3,617,403
.33 Bridges
136,250
68,125
41 Water
1,677,875
838,937
42 Wastewater
97,241
48,620
43 Waste Management
511,800
255,900
55 Health
44,474
22,237
56 Cemetery
114,656
57,328
61 Planning
647,972
323,986
62 Agriculture
785,962
392,981
72 Parks
709,258
354,629
74 Cultural
52,511
26,255
Total County Expenses
18,677,310
9,338,655
Initials
COUNCIL MINUTES OF DECEMBER 10, 2019
APPENDIX II
2020 CAPITAL EXPENDITURES - PRIOR APPROVALS
Item A
CAPITAL EQUIPMENT PLAN PURCHASES
Expenditures
Funding Source
Current Equipment Description
2020 Budget
CEP Reserve
CEP Sales
2005 T/A Tilt Deck Trailer
15,000
14,000
1.000
2015 Kubota RTV 900 XTWH
28,000
16,000
12,000
2013 Ford F250 XLT 4x4SCAB
45.000
35,000
10,000
2002 Teejay Spray System With Install
65,000
57.000
8.000
2002 Spray Truck System
65,000
57,000
8,000
2016 Ford 3 ton 44 Cab & Chassis DRW
75.000
60,000
15,000
2011 Ford 550 Spray Truck and equipment
75,000
70.000
5.000
2015 Dodge Durango
65.000
57.000
8,000
2006 SCBA Compressor
25,000
23,000
2,000
2014 Ford Expedition 4WD 4DR XL
70,000
62,000
8,000
2019 Bobcat T870 Skid Steer
84,064
4.000
80,064
2019 Bobcat 5600 Toolcat
60,360
5,360
55,000
2010 Ford F150
35,000
31.000
4.000
2015 Baumali ht Brush Mulcher
45,000
41,500
3,500
2013 Canuck End Dump Tridem R12-3500
79,000
51,000
28,000
2010 Trail King TK110SA Trailer Low Boy
80.000
72.000
8,000
2013 Load Line Tridem Centre CUL
120,000
92,000
28,000
2013 Freightliner Coronado
190,000
150.000
40,000
2013 Freightliner Coronado
190,000
150,000
40,000
2007 STERLING Sander/Plow (Fixed Mount)
235,000
195,000
40,000
2013 CAT 160M Grader
570,000
440.000
130,000
2017 Toro Z-Master 5000 52" Deck 251-1p Kohler
15,000
7,500
7,500
2017 Toro Z-Master 5000 72" Deck 26.5Hp Kohler
15,000
7,500
7.500
2017 John Deere 1025R Utility Tractor
20,000
12,000
8,000
2010 SWS Utilqx Trailer
15,000
14.000
1,000
2014 Rainbow Excursion Tilt Trailer
15,000
14.000
1.000
2013 Ford F150 XLT4x4SCAB
45.000
35,000
10,000
2016 Ford 3 ton 4x4 Cab & Chassis DRW
15,000
15,000
2010 SWS Utility Trailer
14,000
13.500
500
2014 Dodge Ram 1500 Light
40,000
36,000
4,000
TOTAL
2,410,424
1,822,360
588,064
Water Reserve
Item B
WATER PIPELINE - Sunnyslope Gravity Extension
75,000
75,000
4)
Initials