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HomeMy WebLinkAbout2019-12-10 Council Meeting MinutesCOUNTY 1600-2"d Street NE Three Hills, AB TOM 2AO CALL MEETING TO ORDER 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption ❑f the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of November 26, 2019 3.0 Delegations No Delegations Scheduled 4.0 Public Hearings No Public Hearings Scheduled 5.0 Municipal Services 5.1 Transportation No Report 5.2 WaterlWastewaterlEnvironment No Report 5.3 Planning 5.3.1 Quality Management Plan (QMP) for Safety Codes 5.3.2 Municipal Planning Commission Meeting Cancellation 5.4 Agricultural Service Board & Parks 5.4.1 2020 BMO Stampede Farm Family Award 5.5 Protective Services No Report 6.0 Corporate Services 6.1 2020 Interim Budget 6.2 Tax Sale Public Auction Results 6.3 Designated Mobile Homes Public Auction 7.0 Business Arising from Previous Minutes 7.1 8.0 New Business 8.1 Human Resource Policy 8.2 Council Attendance at the Federation of Canadian Municipalities 8.3 Canadian Badlands Letter of Support 8.4 Intermunicipal Collaboration Framework Agreement Red Deer County 8.5 Policy #15-3, Community Grants to Non -Profit Organizations 8.6 Policy #15-10, Youth Sponsorship 8.7 Policy #15-5, Kneehill County Scholarship Program 8.8 Policy #15-7, Recreation, Community,, Arts & Cultural Events 8.9 Policy #15-13, Rural Community Halls 8.10 Policy #15-1, 100 Year Farm and Ranch Award 8.11 Drumheller and District Solid Waste Management Association 9.0 Disposition of Delegation & Public Hearing Business No Report 10.0 Council and CommitteeReports, 10.1 Kneehill Regional Family & Community Support Services Board 10.2 Kneehill'County Committee of the Whole Minutes, November 19, 2019 11.0 Council Follow-up Action List ,, 12.0 Closed Session-, -12.1 Intergovernmental Relations [Section 21 y 13.0 Motionsfrom Closed Session Adjournment MINUTES OF THE DECEMBER 10, 2019 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Division No. 2 Division No. 3 Division No. 4 Division No. 5 Division No. 6 Division No. 7 ALSO PRESENT: Chief Administrative Officer Director Municipal Services Director Corporate Services Manager of ASB and Parks Manager of Planning and Development Manager of Financial Services Human Resources Officer Tax and Utility Clerk Communications Officer Recording Secretary Faye McGhee, Deputy Reeve Debbie Penner, Councillor Jerry Wittstock, Reeve Glen Keiver, Councillor Jim Hugo, Councillor Wade Christie, Councillor Kenneth King, Councillor Mike Haugen Laurie Watt Bill McKennan Bowen Clausen Barb Hazelton Will Wolfe Jessie Kasha Caroline Siverson Christine Anderson Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under Closed Session 12.1 Intergovernmental Relations Additions under New Business 8.11 Drumheller and District Solid Waste Management Association ADOPTION OF 1.2 Adoption of Agenda AGENDA 511/19 Councillor Christie moved approval of the agenda as amended. CARRIED 1 Initials COUNCIL MINUTES OF DECEMBER 10, 2019 M INUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of November 26 2019 512/19 Councillor King moved approval of the November 26, 2019 Council Meeting minutes as presented. CARRIED MUNICIPAL SERV 5.0 Municipal Services PLANNING 5.3 Plannin 5.3.1 Ouality Management Plan MP for Safety Codes 513/19 Councillor King moved to accept the proposed Quality Management Plan for Safety Codes. CARRIED 5.3.2 Municipal Planning Commission Meeting Cancellation 514/19 Deputy Reeve McGhee moved to cancel the December 19, 2019 Municipal Planning Commission Meeting. CARRIED UNANIMOUSLY ASB 5.4 Agricultural Service Board 5.4.1 2020 BMO Stampede Farm Family Award 515/19 Councillor Christie moved to nominate the Benedict farm family (Alex & Sharon, and Derek & Lois family) to receive the 2020 BMO Calgary Stampede Farm Family Award as recommended by the Agricultural Service Board. CARRIED 516/19 Councillor King moved to approve attendance to the Award Presentation event for Councillor Christie as the County Representative. CARRIED CORPORATE SERV 6.0 Cornorate Services 6.12020 Interim Budget 517/19 Councillor Penner moved to approve the 2020 Interim Operating Budget as detailed in Appendix I. CARRIED UNANIMOUSLY 518/19 Deputy Reeve McGhee moved to approve the 2020 Capital Expenditures — Prior Approvals and Funding Sources as detailed in Appendix II. CARRIED UNANIMOUSLY 519/19 Councillor King moved to the Urban Sustainability Reserve be closed and the balance of $1,268,392 be transferred to the Gravel Reserve. CARRIED UANIMOUSLY 2 1 Initials COUNCIL MINUTES OF DECEMBER 10, 2019 6.2 Tax Sale Public Auction Results 520/19 Deputy Reeve McGhee moved to authorize the purchase of Plan OT at Township 31, Range 26, W4, Roll 31261443000 for $1.00 by Kneehill County. CARRIED UNANIMOUSLY 521/19 Councillor Penner moved to authorize the purchase of a Ptn of NE 20- 32-23-W4, Roll 32232043000, for $1.00 by Kneehill County. CARRIED UNANIMOUSLY 522/19 Councillor King moved to direct administration to sell Plan 00124861, Lot 1 containing 11.61 acres, Roll 35240523000 as per the Sale of Properties Policy 16-16. CARRIED UNANIMOUSLY 523/19 Councillor Keiver moved to accept the offer of $800.00 for Plan 4761EH, Block 8, Lot 12, Roll 31261244200, in the hamlet of Sunnyslope with the following conditions: ■ The purchaser to pay GST • The parcel be consolidated with Plan 4761EH, Block 8, Lots 9-11 • The purchaser is to pay all transfer costs CARRIED UNANIMOUSLY 6.3 Designated Mobile Homes Public Auction 524/19 Councillor King moved that the tax sale date for the Designated Mobile Homes with tax arrears as defined in Section 326(1)(c) of the Municipal Government Act, be set for Monday, February 3, 2020 at 11:00 a.m. CARRIED UNANIMOUSLY 3 Initials COUNCIL MINUTES OF DECEMBER 10, 2019 525/19 Deputy Reeve McGhee moved that pursuant to the Municipal Government Act, Part 10, Division 8.1, Council sets the reserve bids for the Designated Mobile Homes that will go to Public Auction as follows: • Roll 33260314500 be $16,500 • Roll 33260313700 be $8,500 With the following conditions for each of the properties: • Each property must not be sold for less than the reserve bid • The purchaser takes possession of the property "as is" • The purchaser is to pay all transfer costs ■ The purchaser to pay GST • The full purchase price must be paid by a certified cheque or cash by end of business, February 3, 2020. CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business 8.1 fluman Resource Police, 526/19 Deputy Reeve McGhee moved to approve the Human Resource Policy with the recommended changes as presented. CARRIED 8.2 Council Attendance at the Federation of Canadian Municitnalities 527/19 Councillor McGhee moved to defer this agenda item until the January 141h, 2020 council meeting. Councillor Hugo request a recorded vote: In Favour: Councillor Hugo, Councillor Keiver, Councillor King, Reeve Wittstock, Deputy Reeve McGhee, Councillor Penner, Councillor Christie Opposed: None were forthcoming CARRIED UNANIMOUSLY The Chair called for a recess at 9:45 a.m. and called the meeting back to order at 10:02 a.m. with all previously mentioned Council members present. 8.3 Canadian Badlands Letter of Support 528/19 Deputy Reeve McGhee moved to provide a letter of support to the Canadian Badlands Ltd. organization, as they lobby the government for continued funding. CARRIED UNANIMOUSLY 4 Initials COUNCIL MINUTES OF DECEMBER 10, 2019 8.4 Intermunicipal Collaboration Framework Agreement Red Deer County 529/19 Councillor Penner moved to give first reading to Bylaw 1809, that being a bylaw for the adoption of the Intermunicipal Collaboration Framework with Red Deer County. CARRIED UNANIMOUSLY 530/19 Councillor Christie moved second reading to Bylaw 1809. CARRIED UNANIMOUSLY 531/19 Councillor Keiver moved to give unanimous consent for third and final reading to Bylaw 1809. CARRIED UNANIMOUSLY 532/19 Councillor King moved third and final reading to Bylaw 1809. CARRIED UNANIMOUSLY 8.5 Policy #15-3 Community Grants to Non -Profit Qr anizations 533/19 Deputy Reeve McGhee moved to approve Policy #15-3, Community Grants to Non -Profit Organizations as presented. CARRIED UNANIMOUSLY U Policy #15-10 Youth S onsorshi 534/19 Councillor Penner moved to approve Policy #15-10, Youth Sponsorship as presented. CARRIED UANNIMOUSLY 8.7 Policy #15-52 Kneehill County Scholarship Program 535/19 Councillor Penner moved to approve Policy #15-5, Kneehill County Scholarship Program as amended. CARRIED UNANIMOUSLY 8.8 Policy #15-7 Recreation Community, Arts & Cultural Events 536/19 Councillor Christie moved to approve Policy #15-7, Recreation, Community, Arts and Cultural Events as presented. CARRIED UANIMOUSLY 8.9 Policy #15-13 Rural Community Halls 537/19 Councillor King moved to approve Policy #15-13, Rural Community Halls as presented. CARRIED )J Initials COUNCIL MINUTES OF DECEMBER 10, 2019 8.10 Policy 015-1, 100 Year Farm and Ranch Award 538/19 Deputy Reeve McGhee moved to approve Policy #15-1, 100 Year Farm and Ranch Award as presented. CARRIED UNANINMOUSLY 8.11 Drumheller & District Sold Waste Management Association 539/19 Deputy Reeve McGhee moved that Council support the following options regarding the Drumheller Solid Waste Management Association for the emergent transtor replacement program in order of priority: 1. One lump sum payment without participation in the borrowing 2. Option 3 3. Option 1 CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Kneehill Regional Family & Communi Support Scrvices Board- Unapproved minutes were provided from the November 19, 2019 meeting. 10.3 Kneehill Coun Committee of the Whole Minutes November 19, 2019 — Approved minutes were provided from that meeting_ 540/19 Councillor Penner moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 11.0 Council Follow -Up Action List 541/19 Deputy Reeve McGhee moved that Council receive the December 10, 2019 Council Follow -Up Action List as presented for information. CARRIED UNANIMOUSLY CLOSED SESSION 12.0 Closed Session 542/19 Councillor Christie moved that Council convene in closed session to discuss Intergovernmental Relations pursuant to section 21 of the Freedom of Information and Protection of Privacy Act, at 11:03 a.m. CARRIED The following people were in attendance of the closed session to provide a report and advise Council: Mike Haugen, CAO Laurie Watt, Director of Municipal Services Bill McKennan, Director of Corporate Services Carolyn Van der Kuil, Recording Secretary 6 Jj Initials COUNCIL MINUTES OF DECEMBER 10, 2019 543/19 Councillor King moved that Council return to open meeting at 11:35 a.m. CARRIED 11:36 a.m. — meeting recessed to allow return of public. 11:36 a.m. - meeting resumed. ADJOURNMENT Adlournment The meeting adjourned at 11:36 a.m. ' ' r 7 Jerry VVittstock Reeve Mike Haugen CAO 7 ��I—nifials COUNCIL MINUTES OF DECEMBER 10, 2019 APPENDIX 1 2020 INTERIM OPERATING BUDGET Interim 2019 Budget 2020 Budget Operating Revenues: 00 General 12 Administration 14 Assessment 23 Fire 25, 609, 611 12,804,806 282,043 141,022 50 25 8,000 4,000 26 Enforcement 54,373 27,187 :32 Transportation 252,500 126,250 41 Water 1,048,814 524,407 42 Wastewater 14,000 7,000 43 Waste Management 89,357 44,679 55 Health 99,996 49,998 56 Cemetery 5,800 2,900 61 Planning 119,020 59,510 62 Agriculture 266,859 133,430 72 Parks 73,900 36,950 Total County Revenues 27,924,322 13,962,162 Operating Expenses: 00Genera 1 1,409,574 704,787 11 Legislative 656,789 328,395 12 Administration 3,182,343 1,591,172 14 Assessment 120,500 60,250 23 Fire 754,794 377,397 24 Disaster 31,633 15,816 26 Enforcement 375,093 187,546 27 Health and Safety 133,780 66,890 .32Transportation 7,234,807 3,617,403 .33 Bridges 136,250 68,125 41 Water 1,677,875 838,937 42 Wastewater 97,241 48,620 43 Waste Management 511,800 255,900 55 Health 44,474 22,237 56 Cemetery 114,656 57,328 61 Planning 647,972 323,986 62 Agriculture 785,962 392,981 72 Parks 709,258 354,629 74 Cultural 52,511 26,255 Total County Expenses 18,677,310 9,338,655 Initials COUNCIL MINUTES OF DECEMBER 10, 2019 APPENDIX II 2020 CAPITAL EXPENDITURES - PRIOR APPROVALS Item A CAPITAL EQUIPMENT PLAN PURCHASES Expenditures Funding Source Current Equipment Description 2020 Budget CEP Reserve CEP Sales 2005 T/A Tilt Deck Trailer 15,000 14,000 1.000 2015 Kubota RTV 900 XTWH 28,000 16,000 12,000 2013 Ford F250 XLT 4x4SCAB 45.000 35,000 10,000 2002 Teejay Spray System With Install 65,000 57.000 8.000 2002 Spray Truck System 65,000 57,000 8,000 2016 Ford 3 ton 44 Cab & Chassis DRW 75.000 60,000 15,000 2011 Ford 550 Spray Truck and equipment 75,000 70.000 5.000 2015 Dodge Durango 65.000 57.000 8,000 2006 SCBA Compressor 25,000 23,000 2,000 2014 Ford Expedition 4WD 4DR XL 70,000 62,000 8,000 2019 Bobcat T870 Skid Steer 84,064 4.000 80,064 2019 Bobcat 5600 Toolcat 60,360 5,360 55,000 2010 Ford F150 35,000 31.000 4.000 2015 Baumali ht Brush Mulcher 45,000 41,500 3,500 2013 Canuck End Dump Tridem R12-3500 79,000 51,000 28,000 2010 Trail King TK110SA Trailer Low Boy 80.000 72.000 8,000 2013 Load Line Tridem Centre CUL 120,000 92,000 28,000 2013 Freightliner Coronado 190,000 150.000 40,000 2013 Freightliner Coronado 190,000 150,000 40,000 2007 STERLING Sander/Plow (Fixed Mount) 235,000 195,000 40,000 2013 CAT 160M Grader 570,000 440.000 130,000 2017 Toro Z-Master 5000 52" Deck 251-1p Kohler 15,000 7,500 7,500 2017 Toro Z-Master 5000 72" Deck 26.5Hp Kohler 15,000 7,500 7.500 2017 John Deere 1025R Utility Tractor 20,000 12,000 8,000 2010 SWS Utilqx Trailer 15,000 14.000 1,000 2014 Rainbow Excursion Tilt Trailer 15,000 14.000 1.000 2013 Ford F150 XLT4x4SCAB 45.000 35,000 10,000 2016 Ford 3 ton 4x4 Cab & Chassis DRW 15,000 15,000 2010 SWS Utility Trailer 14,000 13.500 500 2014 Dodge Ram 1500 Light 40,000 36,000 4,000 TOTAL 2,410,424 1,822,360 588,064 Water Reserve Item B WATER PIPELINE - Sunnyslope Gravity Extension 75,000 75,000 4) Initials