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Home My WebLink About2019-10-22 Org Meeting Minutes3(nechill COUNTY 1600-2"d Street NE Three Hills, AB TOM 2AO Call to Order by CAO 1.0 Adoption of the Organizational Meeting Agenda 2.0 Voting Procedures 3.0 Election of Reeve 4.0 Election of Deputy Reeve 5.0 Seating Arrangements in Council Chambers 6.0 Regular Council Meeting Dates 2020 7.0 Committee of the Whole Meeting Dates 2020 8.0 Municipal Planning Commission Meeting Dates 2020 9.0 2019/2020 Board and Committee Appointments Adjournment MINUTES OF THE OCTOBER 22, 2019 ORGANIZATIONAL MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1800-2" d SSTREET NE, THREE HILLS, AB PRESENT: Division No. 1 Division No. 2 Division No. 3 Division No. 4 Division No. 5 Division No. 6 Division No. 7 ALSO PRESENT: Chief Administrative Officer Faye McGhee, Councillor Debbie Penner, Councillor Jerry Wittstock, Councillor Glen Keiver, Councillor Jim Hugo, Councillor Wade Christie, Councillor Kenneth King, Councillor Director Municipal Services Director Corporate Services Manager of Planning and Development Information Management Supervisor Sr. Manager of Transportation & Facilities Manager of Environmental Services Manager of Protective Services Mike Haugen Laurie Watt Bill McKennan Barb Hazelton Will Nyman Brad Buchert John McKiernan Debra Grosfield Manager of Planning and Development Barb Hazelton Recording Secretary Carolyn Van der Kuil CALL TO ORDER Call to Order Mike Haugen, Chief Administrative Officer, called the meeting to order at 8:30 a.m. AGENDA I.0 Ado tion of the Organizational Meeting Agenda 396/19 Councillor Christie moved to adopt the Organizational Meeting Agenda as presented for October 22, 2019. CARRIED UNANIMOUSLY PROCEDURES 2.0 Votina Procedures 397/19 Councillor Penner moved that Council utilize the voting procedures of secret ballot when there is more than one nomination for position of Reeve and Deputy Reeve. CARRIED Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 22, 2019 398/19 Councillor King moved that all ballots be destroyed at the end of the meeting. CARRIED REEVE 3.0 Election of Reeve for Ensuing Year Mike Haugen called for nominations for the Office of Reeve for 2019/2020. Councillor King nominated Councillor Wittstock for the office of Reeve for 2019/2020. Councillor Wittstock accepted the nomination. Councillor Hugo nominated Councillor McGhee for the office of Reeve for 2019/2020. Councillor McGhee declined the nomination. Mike Haugen asked two more times if there were any further nominations. 399/19 Councillor Christie moved that nominations cease. :►► 1 Councillor Wittstock was declared Reeve. Mike Haugen administered the Oath of Office to Reeve Wittstock. Reeve Wittstock assumed the position of Chair. DEPUTY REEVE 4.0 Election of Deputy Reeve for Ensuing Year The Reeve called for nominations for the position of Deputy Reeve for 2019/2020. Councillor Christie nominated Councillor McGhee for the office of Deputy Reeve. Councillor McGhee accepted the nomination. Councillor Penner nominated Councillor King for the office of Deputy Reeve. Councillor King accepted the nomination. 2 Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 22, 2019 The Reeve asked two more times if there were any further nominations. 400/19 Councillor Penner moved that nominations cease. CARRIED A vote was taken by secret ballot. Mike Haugen declared Councillor McGhee as Deputy Reeve of Kneehill County. Deputy Reeve McGhee was administered the Oath of Office. COUNCIL SEATING .5.0 Seating Arrangements in Council Chambers Council determined the new seating arrangements at the Council table pursuant to Bylaw 1779, Meeting Procedures Bylaw, 9 (4). COUNCIL DATES 6.0 Re ular Council Meeting Dates 2020 401/19 Deputy Reeve McGhee moved that Council approve the scheduling of the 2020 Organizational Meeting for Tuesday, October 27, 2020 and to hold all regular Council meeting dates on the second and fourth Tuesday of each month with the exception o£ • July — Schedule one meeting for July 21, 2020 • August - Schedule one meeting for August 18, 2020 • December - Schedule one meeting for December 8, 2020 CARRIED UNANIMOUSLY cow 7.0 Committee of the Whole Meeting Dates 2020 402/19 Councillor King moved that Council approve the third Tuesday of every month at 8:30 a.m. for a Committee of the Whole meeting, with the exception o£ • March 17, 2020 • July 21, 2020 • August 18, 2020 and the December Committee of the Whole Meeting will be held on December 1 ", 2020. CARRIED UNANIMOUSLY MPC 8.0 MuniCi al Planning Commission Meeting, Dates 2020 403/19 Councillor Christie moved that Council approve the scheduling of the 2020 Municipal Planning Commission meetings on the fourth Thursday of each month in 2020 with the exception of: • January meeting to be held on January 301h, 2020 ■ December meeting to be held on December 171h, 2020 CARRIED UNANIMOUSLY 3 [/ Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 22, 2019 COMMITTEE 9.0 2019/2020 Board and Committee Appointments APPOINTMENTS 9.1 Agricultural Service Board 404/19 Deputy Reeve McGhee moved to appoint Councillor Christie, Councillor Penner, Councillor Hugo and Councillor Keiver to the Agricultural Service Board and appoint Councillor King as an alternate member. CARRIED 405/19 Councillor King moved to appoint Councillor Christie as Chairman to the Agricultural Service Board. CARRIED 406/19 Councillor Christie moved to appoint Sean Gorr as Member at Large for a three-year term to the Agricultural Service Board. CARRIED 9.2 Agricultural Anneal Board 407/19 Councillor Penner moved to utilize the Subdivision and Development Appeal Board for the Agricultural Appeal Board. CARRIED 9.3 Ememency Management Advisory Committee 408/19 Councillor Keiver moved to appoint the Reeve, Deputy Reeve, CAO and Director of Emergency Management to the Kneehill Regional Emergency Management Committee. CARRIED 9.4 AOUA 7 Redonal Water Commission 409/19 Deputy Reeve McGhee moved to appoint Reeve Wittstock and Councillor Penner as alternate to the AQUA 7 Regional Water Commission Board. 9.5 Canadian Badlands Ltd. 410/19 Councillor Penner moved to appoint three members to the Canadian Badlands Ltd. Committee. Council Member: Deputy Reeve McGhee Council Member of Member at Large: Councillor Hugo Council Member at Large: Councillor King CARRIED 4 YO Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 22, 2019 9.6 Central Alberta Economic Partnership (('AI+.I') 411/19 Councillor King moved to appoint Deputy Reeve McGhee to the Central Alberta Economic Partnership Committee and Reeve Wittstock as alternate. CARRIED 9.7 Central Rural Municipalities of Alberta Zone 2 Director Committee 412/19 Councillor King moved to appoint the Reeve and CAO to the Central Rural Municipalities of Alberta Director Committee and appoint the Deputy Reeve as alternate. CARRIED 9.8 Community Action Committee 413/19 Councillor Penner moved to appoint Councillor Hugo to the Community Advisory Committee and Deputy Reeve McGhee as alternate. CARRIED 9.9 Community Futures Wildrose 414/19 Deputy Reeve McGhee moved to appoint Councillor Christie to the Community Futures Wildrose Committee and Councillor Keiver as alternate. CARRIED 9.10 Doctor Recruitment and Retention Committee 415/19 Deputy Reeve McGhee moved to appoint Councillor King to the Doctor Recruitment and Retention Committee and Reeve Wittstock as alternate. CARRIED 9.11 Drumheller and District Solid Waste Manaeement Association 416/19 Councillor King moved to appoint Councillor Penner to the Drumheller and District Solid Waste Management Association and Councillor Hugo as alternate. CARRIED 9.12 Kneehill Housing Corporation 417/19 Councillor King moved to appoint Deputy Reeve McGhee and Councillor Keiver to the Kneehill Housing Corporation and Reeve Wittstock as alternate. CARRIED � Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 22, 2019 9.13 Kneehill Regional Family and Community Su art Services Board 418/19 Deputy Reeve McGhee moved to appoint Councillor King to Kneehill Regional Family and Community Support Services Board and Reeve Wittstock as alternate. CARRIED 9.14 Kneehill/Trochu Negotiation Committee 419/19 Councillor King moved to change the name of the Kneehill/Trochu Negotiation Committee to the Trochu/Kneehill County Intermunicipal Collaboration Framework Committee and appoint Reeve Wittstock, Deputy Reeve McGhee, Councillor King and Councillor Christie to this committee until the organizational meeting after the next general election. CARRIED 9.15 Kneehill Regional Partnership Steerine Committee 420/19 Councillor Keiver moved to appoint Deputy Reeve McGhee to Kneehill Regional Partnership Steering Committee and Councillor Christie as alternate. CARRIED 9.16 Marigold Library System 421/19 Deputy Reeve McGhee moved to appoint Councillor Keiver to the Marigold Library System Board and Councillor Hugo as alternate. CARRIED 9.17 Mayors/Reeves Liaison Committee 422/19 Councillor Christie moved to appoint the Reeve and Deputy Reeve as alternate to the Mayors/Reeves Liaison Committee. CARRIED 9.18 Medical Clinic Enhanced Services Review Committee 423/19 Councillor Penner moved to appoint Reeve Wittstock, Councillor King and Councillor Christie to the Medical Clinic Enhanced Services Review Committee. CARRIED 9.19 Munici al Plannine Commission 424/19 Councillor Penner moved to appoint all members of Council to the Municipal Planning Commission. CARRIED 6 Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 22, 2019 425/19 Councillor Penner moved to appoint Reeve Wittstock as Chairperson to the Municipal Planning Commission. CARRIED 426/19 Deputy Reeve McGhee moved to appoint Councillor King as Vice - Chairperson to the Municipal Planning Commission. CARRIED 427/19 Councillor Keiver moved to appoint Rick Vickery and Dennis Tainsh as Members as Large to the Municipal Planning Commission. CARRIED 9.20 Intermunici al Development Plan Committee Acme/Kneehill Count 428/19 Deputy Reeve McGhee moved to appoint Reeve Wittstock and Councillor Penner to the Acme/Kneehill County Intermunicipal Development Plan Committee and Councillor Hugo as alternate until the organizational meeting after the next general election. CARRIED 9.21 Intermunicipal Development Plan Committee Drumheller/Kneehill County 429/19 Councillor King moved to appoint Reeve Wittstock and Deputy Reeve McGhee to the Drumheller/Kneehill County Intermunicipal Development Plan Committee and Councillor Penner as alternate until the organizational meeting after the next general election. CARRIED 9.22 Intermunicipal Development Plan Committee Linden/Kneehill County 430/19 Deputy Reeve McGhee moved to appoint Reeve Wittstock and Councillor Keiver to the Linden/Kneehill County Intermunicipal Development Plan Committee and Councillor Hugo as alternate until the organizational meeting after the next general election. CARRIED 9.23 Intermunicipal Development Plan Committee Mountain View County/Kneehill County 431/19 Councillor King moved to appoint Reeve Wittstock and Councillor Christie to the Mountain View County/Kneehill County Intermunicipal Development Plan Committee and Councillor Keiver as alternate until the organizational meeting after the next general election. CARRIED 7 A111—itials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 22, 2019 9.24Intermunicipal Development flan C'oininittee Red Deer County/Kneehill County 432/19 Deputy Reeve McGhee moved to appoint Reeve Wittstock, Councillor King and Councillor Christie to the Red Deer County/Kneehill County Intermunicipal Development Plan Committee and Councillor Hugo as alternate until the organizational meeting after the next general election. CARRIED 9.25 Intermunicipal Development Plan Committee Rocky View Conn /Kneehill Coun 433/19 Councillor Penner moved to appoint Reeve Wittstock to the Rocky View County/Kneehill County Intermunicipal Development Plan Committee and Deputy Reeve McGhee as alternate until the organizational meeting after the next general election. CARRIED 9.26 Intermunicipal Development Plain Committee Three Hills/Kneehill Count 434/19 Councillor King moved to appoint Reeve Wittstock and Councillor Keiver to the Three Hills/Kneehill County Intermunicipal Development Plan Committee and Councillor Christie as alternate until the organizational meeting after the next general election. CARRIED 9.27 Intermunirival Development Plan Committee Trochu/Kneehill Coun 435/19 Councillor Keiver moved to appoint Reeve Wittstock and Councillor Christie to the Trochu/Kneehill County Intermunicipal Development Plan Committee and Councillor Hugo as alternate until the organizational meeting after the next general election. CARRIED 9.28 Intermunicipal Development Plan Committee Wheatland Coun /Kneehill Counry 436/19 Councillor Penner moved to appoint Reeve Wittstock and Councillor King to the Wheatland County/Kneehill County Intermunicipal Development Plan Committee and Deputy Reeve McGhee as alternate until the organizational meeting after the next general election. CARRIED 8 Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 22, 2019 9.29 Intermunicipal Collaboration Framework Committee Acme/Kneehill County 437/19 Deputy Reeve McGhee moved to appoint Reeve Wittstock and Councillor Keiver to the Village of Acme/Kneehill County Intermunicipal Collaboration Framework Committee and Councillor Penner as alternate until the organizational meeting after the next general election. CARRIED 9.30 Intermunici al Collaboration Framework Committee Carbon/Kneehill County 438/19 Councillor King moved to appoint Reeve Wittstock and Councillor Penner to the Village of Carbon/Kneehill County Intermunicipal Collaboration Framework Committee and Deputy Reeve McGhee as alternate until the organizational meeting after the next general election. CARRIED 9.31 Intermunicinal Collaboration Framework Committee Linden/Kneehill Coun 439/19 Councillor King moved to appoint Reeve Wittstock and Councillor Keiver to the Village of Linden/Kneehill County Intermunicipal Collaboration Framework Committee and Councillor Hugo as alternate until the organizational meeting after the next general election. CARRIED 9.32 Intermunicipal Collaboration Framework Committee Red Deer Coun /Kneehill Coun 440/19 Councillor Keiver moved to appoint Reeve Wittstock, Councillor King, Councillor Christie to the Red Deer County/Kneehill County Intermunicipal Collaboration Framework Committee and Councillor Hugo as alternate until the organizational meeting after the next general election. CARRIED 9.33Intermunicipal Collaboration Framework Connnittee Rocky View/Kneehill Coun 441/19 Councillor King moved to appoint Reeve Wittstock to the Rocky View/Kneehill County Intermunicipal Collaboration Framework Committee and Deputy Reeve McGhee as alternate until the organizational meeting after the next general election. CARRIED 9 Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 22, 2019 9.34 Intermunici al Collaboration Framework Committee Three Hills/Kneehill County 442/19 Deputy Reeve McGhee moved to appoint Reeve Wittstock, Councillor Hugo, Councillor Keiver and Councillor King to the Three Hills/Kneehill County Intermunicipal Collaboration Framework Committee and Councillor Penner as alternate until the organizational meeting after the next general election. CARRIED 9.35 Red Deer River Munici al Users Group 443/19 Deputy Reeve McGhee moved to appoint Councillor Keiver to the Red Deer River Municipal Users Group and Councillor Hugo as alternate. CARRIED 9.36 Subdivision and Development Appeal Board 444/19 Councillor King moved to appoint the following Members at Large to the Subdivision and Development Appeal Board for a one-year term. Maureen Chalack Bill Zens Dennis Dey Kent Knudsen Steve Cullum Secretary to the Board: CAO Designation CARRIED 445/19 Councillor King moved to appoint Maureen Chalak as Chairperson and Bill Zens as Vice -Chairperson to the Subdivision and Development Appeal Board for a one-year term. CARRIED 9.37 joint inter -Municipal Subdivision acid Development Appeal Board 446/19 Deputy Reeve McGhee moved to appoint the Subdivision and Development Appeal Board to the Joint Inter -Municipal Subdivision and Development Appeal Board. CARRIED 9.38 Intermunici al Development Plan Committee Carbon/Kneehill Coun 447/19 Councillor King moved to appoint Deputy Reeve McGhee, Reeve Wittstock to the Village of Carbon/Kneehill County Intermunicipal Development Plan Committee and Councillor Penner as alternate until the organizational meeting after the next general election. CARRIED 10 Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 22, 2019 ADJOURNMENT Adlournment The meeting adjourned at 9:48 a.m. JSerry'Pstock Re )z—, 11 Initials