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Home My WebLink About2017-10-24 Council Organizational Meeting Minutes KNEEHILL COUNTY 2< • ' ill ORGANIZATIONAL MEETING 0 n�J� AGENDA Tuesday, October 24, 2017 8:30 a.m. Kneehill County Council Chambers 1600-2nd Street NE Three Hills, Alberta Call to Order by CAO 1.0 Adoption of the Organizational Meeting Agenda 2.0 Official Oaths of Office for all Councillors- Council Photos 3.0 Councillor Code of Conduct and Ethics Bylaw#1717 4.0 Voting Procedures 5.0 Election of Reeve 6.0 Election of Deputy Reeve 7.0 Seating Arrangements in Council Chambers 8.0 Regular Council Meeting Dates 2018 9.0 Committee of the Whole Meeting Dates 2018 10.0 Municipal Planning Commission Meeting Dates 2018 11.0 2017/2018 Board and Committee Appointments 12.0 Procedural Bylaw#1725 Adjournment MINUTES OF THE OCTOBER 24, 2017 ORGANIZATIONAL MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, AB PRESENT: Division No. 1 Faye McGhee Division No. 2 Debbie Penner Division No. 3 Jerry Wittstock Division No. 4 Glen Keiver Division No. 5 Jim Hugo Division No. 6 Wade Christie Division No. 7 Kenneth King ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Communications Officer Debra Grosfield Sr. Manager of Transportation and Facilities Brad Buchert Environmental Services Manager John McKiernan Manager of Financial Services Will Wolfe Recording Secretary Carolyn Van der Kuil CALL TO ORDER Call to Order Al Hoggan, Chief Administrative Officer called the meeting to order at 8:30 a.m. AGENDA 1.0 Adoption of the Organizational Meeting Agenda 473/17 Jerry Wittstock moved to adopt the Organizational Meeting Agenda for October 24, 2017. CARRIED OFFICIAL OATHS 2.0 Official Oaths of Office for all Councillors OF OFFICE All Councillors read and signed their Official Oaths of Office. CODE OF CONDUCT 3.0 Councillor Code of Conduct and Ethics Bylaw#1717 All the Councillors read and signed their Code of Ethics and Conduct Statements. 1 1)-416 Initia s KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 24, 2017 PROCEDURES 4.0 Voting Procedures Voting Procedures for the positions of Reeve and Deputy Reeve were reviewed. REEVE 5.0 Election of Reeve for Ensuing Year Al Hoggan called for nominations for the Office of Reeve for 2017/2018. Councillor King nominated Councillor Wittstock for the office of Reeve for 2017/2018. Councillor Wittstock accepted the nomination. Al Hoggan asked two times if there were any further nominations. Councillor Wittstock was declared Reeve by acclamation. Al Hoggan administered the Oath of Office to Reeve Wittstock. Reeve Wittstock assumed the position of Chair. DEPUTY REEVE 6.0 Election of Deputy Reeve for Ensuing Year The Reeve called for nominations for the position of Deputy Reeve 2017/2018. Councillor Christie nominated Councillor King for the office of Deputy Reeve. Councillor King accepted the nomination. The Reeve asked two times if there were any further nominations. Councillor King was declared Deputy Reeve by acclamation. Al Hoggan administered the Oath of Office to Deputy Reeve King. COUNCIL SEATING 7M Seating Arrangements in Council Chambers Council determined the new seating arrangements at the Council table pursuant to Bylaw 1725, Meeting Procedures Bylaw, 10 (4). 2 lniti s KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 24, 2017 COUNCIL DATES 8.0 Regular Council Meeting Dates 2018 47417 Councillor Keiver moved that Council approve the scheduling of the 2018 Organizational Meeting for Tuesday, October 23, 2018 and to hold all regular Council meeting dates on the second and fourth Tuesday of each month with the exception of: • July—Schedule one meeting for July 17, 2018 • August- Schedule one meeting for August 21, 2018 • December- Schedule one meeting for December 11, 2018 CARRIED UNANIMOUSLY COW 9.0 Committee of the Whole Meeting Dates 2018 475/17 Councillor Christie moved that Council approve the third Tuesday of every month at 8:30 a.m. for a Committee of the Whole meeting, with the exception of: • January 16th, 2018 • March 20th, 2018 • July 17th, 2018 • August 21 st, 2018 • November 20th, 2018 • and the December Committee of the Whole Meeting will be held on December 4th, 2018 CARRIED UNANIMOUSLY MPC 10.0 Municipal Planning Commission Meeting. Dates 2018 476/17 Councillor McGhee moved that Council approve the scheduling of the 2018 Municipal Planning Commission meetings on the fourth Thursday of each month in 2018 with the exception of: • November meeting to be held on November 29th, 2018 • December meeting to be held on December 20th, 2018 CARRIED UNANIMOUSLY The meeting recessed from 9:06a.m. to 9:19 a.m. COMMITTEE 11.0 2017/2018 Board and Committee Appointments APPOINTMENTS 1. Agricultural Service Board 477/17 Councillor Penner moved to appoint Councillor Christie to be the Chairman of the Agricultural Service Board Committee. CARRIED UNANIMOUSLY 3 Initials KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 24, 2017 3. Alberta Health Services Health Advisory Council 478/17 Councillor Christie moved to remove the Alberta Health Services Health Advisory Council from the 2017/2018 Board and Committee Appointment list. CARRIED UNANIMOUSLY 13. Inter-Municipal Local Assessment Review Board Bylaw#1746 479/17 Deputy Reeve King moved to appoint Dennis Dey to serve on the Inter- Municipal Local Assessment Review Board for a three year term ending October 2020. CARRIED UNANIMOUSLY 20. Municipal Planning Commission 480/17 Deputy Reeve King moved that all members of Council shall serve on the Municipal Planning Commission. CARRIED UNANIMOUSLY 481/17 Councillor McGhee moved to appoint Rick Vickery to serve as Member at Large on the Municipal Planning Commission CARRIED UNANIMOUSLY 482/17 Deputy Reeve King moved to appoint Councillor Hugo to serve as Chairman of the Municipal Planning Commission and Reeve Wittstock to serve as Vice Chairman of the Municipal Planning Commission. CARRIED UNANIMOUSLY 21. Parks and Recreation Committee 483/17 Reeve Wittstock moved to appoint all of Council to serve on the Parks and Recreation Committee and Deputy Reeve King to serve as Chairman. CARRIED UNANIMOUSLY 25. Subdivision and Development Appeal Board 484/17 Councillor Christie moved to appoint the following Members at Large to serve on the Subdivision and Development Appeal Board: Maureen Chalack Dennis Dey Kent Knudsen Robert Jackson Bill Zens Angus Park Steve Cullum CARRIED UNANIMOUSLY 4 Initia s KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 24, 2017 485/17 Councillor Christie moved to accept the following Committee and Board appointments. 1. Agricultural Service Board Council Member: Councillor Penner Council Member: Councillor Christie Council Member: Councillor Hugo Council Member: Councillor Keiver Alternate Member: Deputy Reeve King 2. Agricultural Appeal Board Subdivision and Appeal Board Members 4. Kneehill Regional Emergency Management Committee The Reeve, Deputy Reeve and CAO 5. AQUA 7 Regional Water Commission Council Member: Reeve Wittstock Alternate Member: Councillor Penner 6. Canadian Badlands Ltd. Council Member: Councillor McGhee Council Member: Deputy Reeve King Council Member: Councillor Hugo 7. Central Alberta Economic Partnership (CAEP) Council Member: Reeve Wittstock Alternate Member: Deputy Reeve King 8. Central Association of Municipal Districts and Counties Executive Reeve or Deputy Reeve CAO 9.Community Action Committee Council Member: Councillor Hugo Alternate Member: Councillor McGhee 10. Community Futures Wildrose Council Member: Councillor Christie Alternate Member: Councillor Keiver 11. Doctor Recruitment and Retention Committee Council Member: Reeve Wittstock Alternate Member: Councillor McGhee 5 Initia s KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 24, 2017 12. Drumheller and District Solid Waste Management Association Council Member: Councillor Penner Alternate Member: Councillor McGhee 14. Kneehill Housing Corporation Council Member: Councillor McGhee Council Member: Councillor Keiver Alternate Member: Reeve Wittstock 15. Kneehill Regional Family and Community Support Services Board Council Member: Deputy Reeve King Alternate Member: Reeve Wittstock 16. Kneehill Regional Partnership Steering Committee Council Member: Councillor McGhee Alternate Member: Councillor Christie 17. Marigold Library System Council Member: Councillor Keiver Alternate Member: Councillor Hugo 18. Mayors and Reeves Liaison Committee Reeve or Deputy Reeve Chief Administrative Officer 19. Medical Clinic Enhanced Services Review Committee Reeve: Reeve Wittstock Council Member: Deputy Reeve King Council Member: Councillor Christie CAO or Designate in an advisory capacity 22. Joint Inter-Municipal Planning Commission (JMPC) Three Hills/Kneehill County Bylaw#1615 Council Member: Reeve Wittstock Council Member: Councillor Keiver Alternate Member: Councillor Christie 23. Joint Inter-Municipal Planning Commission (JMPC) Carbon/Kneehill County Bylaw#1744 Council Member: Councillor McGhee Council Member: Councillor Penner Alternate Member: Reeve Wittstock 6 Initi.)s KNEEHILL COUNTY COUNCIL ORGANIZATION MEETING MINUTES OCTOBER 24, 2017 24. Red Deer River Municipal User Group Council Member: Councillor Keiver Alternate Member: Deputy Reeve King 26. Joint Inter-Municipal Subdivision and Development Appeal Board - Three Hills/Kneehill County Bylaw 1616 - Carbon/Kneehill County Bylaw 1745 Subdivision and Appeal Board Members CARRIED UNANIMOUSLY The meeting recessed from 10:14 a.m. to 10:25 a.m. BYLAW#1725 12.0 Procedural Bylaw#1725 Council reviewed Procedural Bylaw#1725. ADJOURNMENT Adjournment The meeting adjourned at 10:58 a.m. 4)A61"6. Jerry ittstock Reeve Al Hoggan CAO 7 Initials