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HomeMy WebLinkAbout2017-04-11 Council Meeting Minutes KNEEHILL COUNTY illREGULAR COUNCIL MEETING Co n AGENDA '"� Tuesday, April 11, 2017 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of March 28, 2017 3.0 Delegations No Delegations Scheduled for this Meeting 4.0 Public Hearings 4.1 Bylaw#1730, SE 19-34-24-W4, Redesignation from Agriculture District to Local Rural Commercial District @ 10:00 a.m, 4.2 Bylaw#1731, NE 31-30-23-W4, Redesignation from Agriculture District to Recreation District @11:00 a.m. 4.3 Bylaw#1732, SW 27-28-21-W4, Redesignation from Agriculture District to Recreation District @ 1:00 p.m. 5.0 Municipal Services 5.1 Transportation 5.1.1 Policy#13-13, Railway Crossings-Grading 5.1.2 Policy#13-17, Road Engineering 5.1.3 Policy#13-19, Road Signs 5.1.4 Policy#13-20-1, Road Building/Construction Standards: Authority and Responsibility 5.1.5 Policy#13-20-3, Road Building/Construction Standards: Base Course and Paving Standards 5.1.6 Policy#13-20-4A, Road Building/Construction Standards: County Blade Grade Road Standards for Private Contractors 5.1.7 Policy#13-20-5, Road Building/Construction Standards: Backsloping/Ditch Cleaning or Other Similar Projects 5.1.8 Policy#13-21, Road Crossing Regulations 5.1.9 Policy#13-22, Private Access Roads Required by the County 5.1.10 Policy#13-26, Seismic Equipment 5.1.11 Policy#13-31, Tool Allowance 5.1.12 Policy#13-33, Road Grading of Municipal Roads by Private Parties 5.1.13 Policy#13-35, Request for Sign Change of Sign at an Intersection 5.1.14 Policy#13-4, Residential Dust Suppression (Control) Calcium Chloride & Spec Crude Product 5.2 Water/Wastewater/Environment 5.2.1 Increased Water Volume Request 5.3 Planning 5.3.1 Policy#5-1, Planning and Development Fees 5.3.2 Policy#5-6, Setbacks-Oil Wells, Battery Sites, Etc. 5.3.3 Policy#5-15, Relaxation/Variance requests of other Authorities on behalf of third Parties 5.4 Agricultural Service Board & Parks 5.4.1 5.5 Protective Services 5.5.1 Policy#8-20, Kneehill County Public Safety General Policy 5.5.2 Policy#8-21, Kneehill County Use of Force, Enforcement Tools Policy 6.0 Corporate Services 6.1 Fourth Quarter 2016 Financial Report 6.2 2016 Financial Surplus and 2017 Budget 6.3 Bylaw#1734- Master Rates 7.0 Business Arising from Previous Minutes No Report 8.0 New Business 8.1 Trochu Arboretum Request 8.2 Policy#3-14, Meetings-Divisional 8.3 Policy#3-4, Committee Member/Alternate Attending Meetings 8.4 Policy#3-5, Committee Pay Differential 8.5 Policy#6-1, Election Deposits 8.6 Policy#3-9, Electronic Devices 9.0 Disposition of Delegation Business 10.0 Council and Committee Reports 10.1 Drumheller and District Solid Waste Association 10.2 Kneehill Housing Corporation 10.3 Alberta Seniors Communities and Housing Association Conference 11.0 Council Follow-up Action List 12.0 In Camera 12.1 Legal (Section 25-FOIP) 13.0 Motions from In Camera Adjournment Regular Council Meeting Agenda April 11, 2017 Page 12 MINUTES OF THE APRIL 11, 2017 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA. PRESENT: Division No. 5 Bob Long, Reeve Division No. 3 Jerry Wittstock, Deputy Reeve Division No. 1 Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Communications Officer Debra Grosfield Sr. Manager of Transportation and Facilities Brad Buchert Environmental Services Manager John McKiernan Manager of Planning and Development Barb Hazelton Economic Development Officer Patrick Earl Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda No agenda items were added ADOPTION OF 1.2 Adoption of Agenda AGENDA 159/17 Councillor Holsworth moved approval of the agenda as presented CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of March 28,2017 160/17 Councillor Wittstock moved approval of the March 28, 2017 Council Meeting minutes as presented. CARRIED UNANIMOUSLY 1 nitials COUNCIL MINUTES OF APRIL 11, 2017 MUNICIPAL SERV 5.0 Municipal Services TRANSPORTATION 5.1 Transportation POLICY 13-13 5.1.1 Policy#13-13, Railway Crossings-Grading 161/17 Councillor Calhoun moved that Council delete Policy#13-13, Railway Crossings-Grading. CARRIED UNANIMOUSLY POLICY 13-17 5.1.2 Policy#13-17, Road Engineering 162/17 Councillor Calhoun moved that Council delete Policy#13-17, Road Engineering. CARRIED POLICY 13-19 5.1.3 Policy#13-19, Road Signs 163/17 Councillor Wittstock moved that Council delete Policy#13-19, Road Signs. CARRIED UNANIMOUSLY POLICY 13-20-1 5.1.4 Policy#13-20-1,Road Building/Construction Standards: Authority and Responsibility 164/17 Councillor Hoppins moved that Council delete Policy#13-20-1, Road Building/Construction Standards: Authority and Responsibility. CARRIED POLICY 13-20-3 5.1.5 Policy#13-20-3, Road Building/Construction Standards: Base Course and Paying Standards 165/17 Councillor Holsworth moved that Council delete Policy#13-20-3, Road Building/Construction Standards: Base Course and Paving Standards. CARRIED UNANIMOUSLY POLICY 13-20-4A 5.1.6 Policy#13-20-4A, Road Building/Construction Standards: County Blade Grade Road Standards for Private Contractors 166/17 Councillor Calhoun moved that Council delete Policy#13-20-4A, Road Building/Construction Standards: County Blade Grade Road Standards for Private Contractors. CARRIED POLICY 13-20-5 5.1.7 Policy#13-20-5, Road Building/Construction Standards: Backsloping/Ditch Cleaning or Other Similar Projects 167/17 Councillor Wittstock moved that Council delete Policy#13-20-5, Road Building/Construction Standards: Backsloping/Ditch Cleaning or Other Similar Projects. CARRIED 2 - A 1niti is COUNCIL MINUTES OF APRIL 11, 2017 POLICY 13-21 5.1.8 Policy#13-21, Road Crossing Regulations 168/17 Councillor Hoppins moved that Council delete Policy #13-21, Road Crossing Regulations. CARRIED UNANIMOUSLY POLICY 13-22 5.1.9 Policy#13-22, Private Access Roads Required by the County 169/17 Councillor Holsworth moved that Council delete Policy#13-22, Private Access Roads Required by the County. CARRIED UNANIMOUSLY POLICY 13-26 5.1.10 Policy#13-26,Seismic Equipment 170/17 Councillor Calhoun moved that Council delete Policy#13-26, Seismic Equipment. CARRIED UNANIMOUSLY POLICY 13-31 5.1.11 Policy #13-31,Tool Allowance 171/17 Councillor Wittstock moved that Council delete Policy#13-31, Tool Allowance. CARRIED UNANIMOUSLY POLICY 13-33 5.1.12 Policy#13-33, Road Grading of Municipal Roads by Private Parties 172/17 Councillor Hoppins moved that Council delete Policy#13-33, Road Grading of Municipal Roads by Private Parties. CARRIED UNANIMOUSLY POLICY 13-35 5.1.13 Policy #13-35, Request for Sign Change of Sign at an Intersection 173/17 Councillor Calhoun moved that Council delete Policy#13-35, Request for Sign Change of Sign at an Intersection. CARRIED POLICY 13-4 5.1.14 Policy#13-4, Residential Dust Suppression (Control) Calcium Chloride & Spec Crude Product 174/17 Councillor Holsworth moved that Council approve Policy#13-4, Residential Dust Suppression (Control) Calcium Chloride & Spec Crude Product as amended. CARRIED 3 ly Initmis COUNCIL MINUTES OF APRIL 11, 2017 WATER 5.2 Water/Wastewater/Environment INCREASE VOLUME 5.2.1 Increased Water Volume Request REQUEST 175/17 Councillor Holsworth moved to accept the request for increased water volume for service connection located at SW 30-29-25 W4M. CARRIED UNANIMOUSLY PLANNING 5.3 Planning POLICY 5-1 5.3.1 Policy#5-1, Planning and Development Fees 176/17 Councillor Wittstock moved that Council approve as presented Policy #5-1, Planning and Development Fees. CARRIED UNANIMOUSLY POLICY 5-6 5.3.2 Policy #5-6,Setbacks-Oil Wells, Battery Sites, Etc. 177/17 Councillor Hoppins moved that Council delete Policy#5-6, Setbacks- Oil Wells, Battery Sites, Etc. CARRIED POLICY 5-15 5.3.3 Policy#5-15, Relaxation/Variance Requests of Other Authorities on Behalf of Third Parties 178/17 Councillor Calhoun moved that Council delete Policy#5-15, Relaxation/Variance Requests of Other Authorities on Behalf of Third Parties. CARRIED UNANIMOUSLY PROTECTIVE SERV 5.5 Protective Services POLICY 8-20 5.5.1 Policy#8-20.Kneehill County Public Safety General Policy 179/17 Councillor Holsworth moved that Council approve Policy 8-20, Public Safety General Policy, as presented, and delete Policy 8-1,8-2, 8-3, 8-5, 8-16, 8-19. CARRIED UNANIMOUSLY POLICY 8-21 5.5.2 Policy#8-21, Kneehill County Use of Force,Enforcement Tools Policy 180/17 Councillor Hoppins moved that Council approve Policy 8-21, Use of Force, Enforcement Tools Policy as presented, and delete Policy 8-10, 8-11, 8-12, 8-13, 8-14. CARRIED UNANIMOUSLY The meeting recessed from 9:20 a.m. to 9:31 a.m. 4 r , nitial s COUNCIL MINUTES OF APRIL 11, 2017 CORPORATE SERV 6.0 Corporate Services 4TH QTR FINANCIAL 6.1 Fourth Quarter 2016 Financial Report REPORT 181/17 Councillor Holsworth moved that Council receives the January to December 2016 Financial Reports as presented. CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business TROCHU 8.1 Trochu Arboretum Request ARBORETUM 182/17 Councillor Painter moved that Council approve sponsorship in the amount of$ 300.00 to the Trochu Arboretum to assist in the costs associated with the Easter Egg Hunt, Pirates & Princess and the Scarecrow competition being held at the Trochu Arboretum this year, with funds to come from the Policy#15-7, Recreation, Community, Arts and Cultural Events. CARRIED POLICY 3-14 8.2 Policy#3-14,Meetings Divisional 183/17 Councillor Calhoun moved that Council delete Policy#3-14, Meetings Divisional. CARRIED UNANIMOUSLY POLICY 3-4 8.3 Policy#3-4, Committee Member/Alternate Attending Meetings 184/17 Councillor Wittstock moved that Council approve as presented Policy #3-4, Committee Member/Alternate Attending Meetings. CARRIED UNANIMOUSLY POLICY 3-5 8.4 Policy#3-5. Committee Pay Differential 185/17 Councillor Holsworth moved that Council approve as presented Policy #3-5, Committee Pay Differential. CARRIED UNANIMOUSLY POLICY 6-1 8.5 Policy#6-1, Election Deposits 186/17 Councillor Holsworth moved that Council delete Policy#6-1, Election Deposits. CARRIED POLICY 3-9 8.6 Policy#3-9, Electronic Devices 187/17 Councillor Calhoun moved that Council approve as presented Policy #3-9, Electronic Devices. CARRIED The meeting recessed from 9:55 a.m. to 10:00 a.m. Dharmesh Vyas and Brandy Morgan were present when the meeting reconvened. 5 Inili is COUNCIL MINUTES OF APRIL 11, 2017 PUBLIC HEARING 4.0 Public Hearings BYLAW#1730 4.1 Bylaw#1730,Land Use Bylaw Amendment from Agriculture District to Local Rural Commercial District 188/17 Councillor Holsworth moved that the Regular Council meeting recess to hear the Public Hearing scheduled for 10:00 a.m. (Bylaw#1730, Land Use Bylaw Amendment from Agriculture to Local Rural Commercial District, SE 19-34-24 W4) CARRIED Time: 10:00 a.m. 189/17 Councillor Calhoun moved the Regular Council meeting back in session. CARRIED Time: 10:38 a.m. The meeting recessed from 10:39 a.m. to 10:58 a.m. PUBLIC HEARING 4.0 Public Hearings BYLAW#1731 4.2 Bylaw#1731, Land Use Bylaw Amendment from Agriculture District to Recreation District 190/17 Councillor Wittstock moved that the Regular Council meeting recess to hear the Public Hearing scheduled for 11:00 a.m. (Bylaw#1731, Land Use Bylaw Amendment from Agriculture to Recreation District, NE 31-30-23 W4) CARRIED Time: 10:58 a.m. 191/17 Councillor Holsworth moved the Regular Council meeting back in session. CARRIED Time: 11:24 a.m. COUNCIL REPORTS 10.0 Council and Committee Reports DRUM SOLID 10.1 Drumheller and District Solid Waste Association- Minutes were WASTE provided from the meeting Councillor Calhoun attended on February 16, 2017. KNEEHILL 10.2 Kneeliill Housing Association-Minutes were provided from the HOUSING meeting Councillor Hoppins attended on March 15, 2017. ASCHA 10.3 Alberta Seniors Communities and Housing Association Conference- Councillor Hoppins provided a written report from the Alberta Seniors Communities and Housing Association Conference he attended on March 23-24, 2017. 6 Ini ials COUNCIL MINUTES OF APRIL 11, 2017 192/17 Councillor Calhoun moved that Council receive the Council and Committee reports as presented. CARRIED COUNCIL ACT LIST 11.0 Council Follow-Up Action List 193/17 Councillor Wittstock moved that Council receive the April 11, 2017 Council Follow-Up Action List as presented for information. CARRIED UNANIMOUSLY IN-CAMERA 12.0 In-Camera 194/17 Councillor Wittstock moved that Council go into In-Camera to discuss Legal matters at 11:29 a.m. CARRIED 195/17 Councillor Holsworth moved that Council go out of In-Camera at 12:07 p.m. CARRIED The meeting recessed from 12:07 p.m. to 12:59 p.m. Bowen Clausen was present when the meeting reconvened. PUBLIC HEARING 4.0 Public Hearings BYLAW#1732 4.2 Bylaw #1732, Land Use Bylaw Amendment from Agriculture District to Recreation District 196/17 Councillor Hoppins moved that the Regular Council meeting recess to hear the Public Hearing scheduled for 1:00 p.m. (Bylaw#1732, Land Use Bylaw Amendment from Agriculture to Recreation District, SW 27-28-21 W4) CARRIED Time: 1:00 p.m. 197/17 Councillor Calhoun moved the Regular Council meeting back in session. CARRIED Time: 1:22 p.m. The meeting recessed from 1:22 p.m. to 1:32 p.m. 2016 FINANCIAL 6.2 2016 Financial Surplus and 2017 Budget SURPLUS&2017 BUDGET 198/17 Councillor Holsworth moved to create the Rural Internet Reserve. CARRIED UNANIMOUSLY 7 r L .�I Initials COUNCIL MINUTES OF APRIL 11, 2017 199/17 Councillor Holsworth moved to increase non-residential mill rate to 14.018. This will result in an additional $1,891,243 in revenue and create a net budget surplus of$1,416,884 which will be transferred to Rural Internet Reserve. CARRIED UNANIMOUSLY 200/17 Councillor Calhoun moved to create the Revenue Stabilization Reserve. CARRIED UNANIMOUSLY 201/17 Councillor Calhoun moved that Council transfer $110,000 to Capital Equipment Plan Reserve and transfer$2,590,000 to the Revenue Stabilization Reserve to assist in balancing the projected 2018 budget deficit. CARRIED UNANIMOUSLY BYLAW 1734 6.3 Bylaw #1734- Master Rates 202/17 Councillor Calhoun moved that Council give first reading to Bylaw #1734 that being a bylaw to establish rates, fees, and charges for various goods, licenses, permits and services. CARRIED UNANIMOUSLY 203/17 Councillor Hoppins moved that second reading be given to Bylaw#1734. CARRIED UNANIMOUSLY 204/17 Councillor Holsworth moved that consideration to hold third reading be given to Bylaw#1734. CARRIED UNANIMOUSLY 205/17 Councillor Calhoun moved that third reading be given to Bylaw#1734. CARRIED UNANIMOUSLY ADJOURNMENT Adjournment The meeting adjourned at 2:36 p.m. Bfl L9p Reeve Al Hoggan CAO 8 `initials