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Home My WebLink About2017-03-28 Council Meeting Minutes KNEEHILL COUNTY REGULAR COUNCIL MEETING AGENDA Tuesday, March 28, 2017 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of March 14, 2017 2.2 Public Hearing Minutes for Bylaw#1729, NW 22-28-21-W4 March 14, 2017 3.0 Delegations No Delegations Scheduled 4.0 Public Hearings No Public Hearings Scheduled 5.0 Municipal Services 5.1 Transportation No Report 5.2 Water/Wastewater/Environment 5.2.1 Westview Care Community Water Connection 5.3 Planning 5 3� ---r E-1-60126, KN€4601 KNE 16012$ -KI €- -604 29 Sadlan ds-M-eter&po Re orb VfV 1VTOlVrJ"FTT�LTiL�VfZ 5.4 Agricultural Service Board &Parks 5.4.1 Arthurvale Cemetery Project 5.5 Protective Services 5.5.1 Policy# 17-1, Kneehill County Safety Policy 6.0 Corporate Services 6.1 Doubtful Accounts for 2016 Property Taxes & Penalties 6.2 Policy#3-16, Organizational Chart for the Municipality 7.0 Business Arising from Previous Minutes No Report 8.0 New Business 8.1 Policy#3-19-2, Reimbursement Meals 8.2 Policy#3-19-5, Rental of Vehicles 8.3 Policy#3-22, Former Elected Official Waiting Period to Serve as Member At Large 8.4 Policy#3-19, Reimbursement, Council per Diem and Salary 8.5 Torrington Fire Department Request 8.6 Seniors Outreach Fundraiser 9.0 Disposition of Delegation Business 10.0 Council and Committee Reports 10.1 Community Action Committee 10.2 AQUA 7Water Services Commission 11.0 Council Follow-up Action List 12.0 In Camera 12.1 Legal (Section 25-FOIP) 13.0 Motions from In Camera Adjournment Regular Council Meeting Agenda March 28, 2017 Page 12 MINUTES OF THE MARCH 28, 2017 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA. PRESENT: Division No. 5 Bob Long, Reeve Division No. 3 Jerry Wittstock, Deputy Reeve (Video Conf) Division No. 1 Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor(Video Conf) Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Communications Officer Debra Grosfield Sr. Manager of Transportation and Facilities Brad Buchert Environmental Services Manager John McKiernan Manager of Planning and Development Barb Hazelton Manager Agricultural Services and Parks Bowen Clausen Economic Development Officer Patrick Earl Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda ADDITIONS 1.1 Additions and Deletions to the Agenda Additions under New Business 8.6 Seniors Outreach Fundraiser Deletions to the Agenda 5.3.1 KNE160126, KNE160127, KNE160128, KNE160129- Badlands Motorsport Resort ADOPTION OF 1.2 Adoption of Agenda AGENDA 140/17 Councillor Calhoun moved approval of the agenda as amended. CARRIED 1 nitials COUNCIL MINUTES OF MARCH 28, 2017 IN-CAMERA 12.0 In-Camera 141/17 Councillor Holsworth moved that Council go into In-Camera to discuss Legal matters at 8:33 a.m. CARRIED Councillor Calhoun and Councillor Wittstock left the meeting at 8:33 a.m. 142/17 Councillor Hoppins moved that Council go out of In-Camera at 10:00 a.m. CARRIED The meeting recessed from 10:00 a.m. to 10:10 a.m. Councillor Calhoun and Councillor Wittstock were present when the meeting reconvened. Barb Hazelton and Patrick Earl were not present when the meeting reconvened. MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of March 14,2017 143/17 Councillor Holsworth moved approval of the March 14, 2017 Council Meeting minutes as presented. CARRIED MINUTES PUBLIC 2.2 Public Hearing Minutes for Bylaw#1729, March 14,2017 HEARING 144//17 Councillor Calhoun moved approval of the March 14, 2017 Public Hearing Minutes for Bylaw#1729 as presented. CARRIED MUNICIPAL SERV 5.0 Municipal Services WATER 5.2 Water/Wastewater/Environment 5.2.1 Westview Care Community Water Connection 145/17 Councillor Calhoun moved that Kneehill County complete a water model study at the County's cost to determine the capacity of the rural water line to service the Westview Care Community as requested. CARRIED ASB 5.4 Agricultural Service Board ARTHURVALE 5.4.1 Arthurvale Cemetery 146/17 Councillor Hoppins moved that County proceeds with transfer of ownership and records of the Arthurvale Cemetery in 2017 with funding in the amount of$16,000 from the Cemetery Reserve. CARRIED 2 r'AtrVY A Initials COUNCIL MINUTES OF MARCH 28, 2017 PROTECTIVE SERV 5.5 Protective Services POLICY#17-1 5.5.1 Policy#17-1, Kneehill County Safety Policy 147/17 Councillor Holsworth moved that Council approve Policy#17-1 Safety Policy as presented. CARRIED CORPORATE SERV 6.0 Corporate Services DOUBTFUL 6.1 Doubtful Accounts for 2016 Property Taxes and Penalties ACCOUNTS 148/17 Councillor Holsworth moved that Council approve the recommendation by Administration to transfer the following tax rolls to doubtful accounts for the total of$602,362.83 to the 2016 tax cancellations expense: 30242920300, 30230631400, 30231141500, 30232241500, 31230541500, 31230931200, 31230940910, 31231031400, 31231231100, 31231510100, 31231520600, 31232220400, 31252420400, 31252441600, 31252610200, 31252620300, 32232420600, 33242220400, 34253631100, 40001640000, 40001400000, 40001610000, 40001030000, 40001520000, 40000230000. CARRIED 149/17 Councillor Holsworth moved to direct Administration to send a letter to the Alberta Government regarding the issue that municipalities must pay the education tax portion whether the municipality is able to collect the taxation or not, if uncollected these school taxes now become a burden of the municipality. CARRIED UNANIMOUSLY POLICY#3-16 6.2 Policy#3-16,Organizational Chart for the Municipality 150/17 Councillor Calhoun moved that Council approve Policy#3-16, Organizational Chart for the Municipality as presented. CARRIED NEW BUSINESS 8.0 New Business POLICY#3-19-2 8.1 Policy#3-19-2,Reimbursement Meals 151/17 Councillor Wittstock moved that Policy#3-19-2, Reimbursement Meals, be accepted as presented. CARRIED POLICY#3-19-5 8.2 Policy#3-19-5, Rental of Vehicles 152/17 Councillor Calhoun moved that Policy#3-19-5, Rental of Vehicles, be accepted as presented. CARRIED 3 f t- Initials COUNCIL MINUTES OF MARCH 28, 2017 POLICY#3-22 8.3 Policy#3-22, Former Elected Official Waiting Period to Serve as Member at Large 153/17 Councillor Hoppins moved that Policy#3-22, Former Elected Official Waiting Period to Serve as Member at Large, be accepted as presented. CARRIED POLICY#3-19 8.4 Policy#3-19, Reimbursement, Council per Diem and Salary 154/17 Councillor Hoppins moved that Policy#3-19, Reimbursement- Council Per Diem and Salary, be accepted as presented. CARRIED TORRINGTON FIRE 8.5 'Torrington Fire Department Request DEPT REQUEST 155/17 Councillor Keiver moved that Council approve sponsorship in the amount of$1,000.00 to the Torrington Fire Department to assist in the cost of sending five members of the Torrington Fire Department to the Firefighter Stairclimb Challenge being held in Calgary on May 7th, 2017, with funds to come from the Policy#15-7, Recreation, Community, Arts and Cultural Events. CARRIED SENIORS • 8.6 Seniors Outreach Fundraiser OUTREACH 156/17 Councillor Hoppins moved that Council approve sponsorship in the amount of$1500.00 to the Seniors Outreach Fundraiser being held on May 10, 2017 and $3000.00 to Seniors Outreach for signage on the Seniors Outreach Bus with funds to come from the 2017 Operating Budget, account number 97-000-00-27700. CARRIED COUNCIL REPORTS 10.0 Council and Committee Reports CAC 10.1 Community Action Committee- Councillor Painter provided a written report on the meeting he attended on March 9, 2017. AQUA 7 10.2 AOUA 7 Water Services Commission- Councillor Wittstock provided a written report on the meeting he attended on February 23, 2017. 157/17 Councillor Holsworth moved that Council receive the Council and Committee reports as presented. CARRIED COUNCIL ACT LIST 11.0 Council Follow-Up Action List 158/17 Councillor Calhoun moved that Council receive the March 28, 2017 Council Follow-Up Action List as presented for information. CARRIED 4 Initials COUNCIL MINUTES OF MARCH 28, 2017 ADJOURNMENT Adjournment The meeting adjourned at 11:01 a.m. } r' Bob Long Reeve Al Hoggan CAO 5 - Initials •