The URL can be used to link to this page

Home My WebLink About2017-03-14 Council Meeting Minutes KNEEHILL COUNTY REGULAR COUNCIL MEETING �-J AGENDA ""•� Tuesday, March 14, 2017 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of February 28, 2017 3.0 Delegations 3.1 Glen Rieger, Acme Curling Club @ 10:00 a.m. 4.0 Public Hearings 4.1 Bylaw#1729, NW 22-28-21 W4 Redesignation @ 11:00 a.m. 5.0 Municipal Services 5.1 Transportation 5.1.1 Policy# 13-2, Culvert Markers 5.1.2 Policy#13-3, Drainage Projects 5.1.3 Policy#13-8, Low Level Crossings Minimum Standards for Construction 5.1.4 Policy#13-6-2, Gravel Specifications 5.1.5 Policy#13-6-5, Gravel Testing 5.1.6 Policy# 13-10, Mail Boxes 5.1.7 Policy# 13-23-1, Sale of County Property- Sale of Grader Blades 5.1.8 Policy#13-23-2, Sale of Used Culverts 5.2 Water/Wastewater/Environment No Report 5.3 Planning 5.3.1 Bylaw 1730- Land Use Bylaw-Amendment from Agriculture District to Local Rural Commercial District 5.3.2 Bylaw 1731- Land Use Bylaw -Amendment from Agriculture District to Recreation District 5.3.3 Bylaw 1732-Amendment from Agriculture District to Recreation District 5.4 Agricultural Service Board & Parks No Report 5.5 Protective Services 5.5.1 Annual Appointment of Fire Guardians 6.0 Corporate Services 6.1 Bank Reconciliation- December 2016 and January 2017 7.0 Business Arising from Previous Minutes No Report 8.0 New Business 8.1 Community Grants to Non-Profit Organizations- Round One Funding 8.2 Policy#-14-1, Meetings with Ratepayers 8.3 Policy#13-15, Overnight Expenses 8.4 Policy# 3.-18, Communications Allowance 8.5 Kneehill 4-H District Request 8.6 Appointment of Returning Officer 9.0 Disposition of Delegation Business 10.0 Council and Committee Reports 10.1 AQUA 7 Water Services Commission 10.2 Community Action Plan 11.0 Council Follow-up Action List 12.0 In Camera 12.1 Labour(Section 17- FOIP) 12.2 Land (Section 25-FOIP) 13.0 Motions from In Camera Adjournment Regular Council Meeting Agenda March 14, 2017 Page 12 MINUTES OF THE MARCH 14, 2017 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA. PRESENT: Division No. 5 Bob Long, Reeve Division No. 3 Jerry Wittstock, Deputy Reeve Division No. 1 Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor(Video Conf) Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Communications Officer Debra Grosfield Sr. Manager of Transportation and Facilities Brad Buchert Manager of Planning and Development Barb Hazelton Economic Development Officer Patrick Earl Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda Additions under In-Camera Additions under New Business Additions under Council and Committee Reports 10.1 AQUA 7 Water Services Commission 10.2 Community Action Committee ADOPTION OF 1.2 Adoption of Agenda AGENDA 106/17 Councillor Holsworth moved approval of the agenda as presented CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of February 28,2017 107/17 Councillor Calhoun moved approval of the February 28, 2017 Council Meeting minutes as presented. CARRIED UNANIMOUSLY 1 Initials COUNCIL MINUTES OF MARCH 14, 2017 MUNICIPAL SERV 5.0 Municipal Services TRANSPORTATION 5.1 Transportation POLICY#13-2 5.1.1 Policy#13-2, Culvert Marker 108/17 Councillor Wittstock moved that Council delete Policy#13-2, Culvert Marker. CARRIED UNANIMOUSLY POLICY#13-3 5.1.2 Policy#13-3, Drainage Projects 109/17 Councillor Hoppins moved that Council delete Policy#13-3, Drainage Projects. CARRIED UNANIMOUSLY POLICY#13-8 5.1.3 Policy #13-8,Low Level Crossings Minimum Standards for Construction 110/17 Councillor Calhoun moved that Council delete Policy#13-8, Low Level Crossings Minimum Standards for Construction. CARRIED UNANIMOUSLY POLICY#13-6-2 5.1.4 Policy#13-6-2,Gravel Specifications 111/17 Councillor Wittstock moved that Policy#13-6-2, Gravel Specifications be approved as presented. CARRIED UNANIMOUSLY POLICY#13-6-5 5.1.5 Policy#13-6-5, Gravel Testing 112/17 Councillor Holsworth moved that Council delete Policy#13-6-5, Gravel Testing. CARRIED UNANIMOUSLY POLICY#13-10 5.1.6 Policy#13-10,Mail Boxes 113/17 Councillor Hoppins moved that Policy#13-10, Mail Boxes be approved as presented. CARRIED UNANIMOUSLY POLICY#13-23-1 5.1.7 Policy#13-23-1, Sale of County Property-Sale of Grader Blades 114/17 Councillor Wittstock moved that Council delete Policy#13-23-1, Sale of County Property- Sale of Grader Blades. CARRIED UNANIMOUSLY POLICY#13-23-2 5.1.8 Policy#13-23-2,Sale of Used Culverts 115/17 Councillor Calhoun moved that Council delete Policy#13-23-2, Sale of Used Culverts. CARRIED UNANIMOUSLY 2 �; A�tr7 Initials COUNCIL MINUTES OF MARCH 14, 2017 PLANNING 5.3 Planning BYLAW#1730 5.3.1 Bylaw #1730,Land Use Bylaw-Amendment from Agriculture District to Local Rural Commercial District 116/17 Councillor Calhoun moved that first reading of proposed Bylaw#1730 for the purpose of amending Land Use Bylaw#1718 for the redesignation of a portion of the SE 19-34-24 W4 from Agriculture District to Local Rural Commercial District. CARRIED 117/17 Councillor Wittstock moved to schedule the Public Hearing for Bylaw #1730, as per Section 606 of the Municipal Government Act, to be held on April 11, 2017 at 10:00 a.m. CARRIED BYLAW#1731 5.3.2 Bylaw#1731, Land Use Bylaw-Amendment from Agriculture District to Recreation District 118/17 Councillor Holsworth moved that first reading of proposed Bylaw #1731 for the purpose of amending Land Use Bylaw#1718 for the redesignation of a portion of the NE 31-030-23-W4 from Agriculture District to Recreation District. CARRIED 119/17 Councillor Calhoun moved schedule the Public Hearing for Bylaw #1731, as per Section 606 of the Municipal Government Act, to be held on April 11, 2017 at 11:00 a.m. CARRIED BYLAW#1732 5.3.3 Bylaw#1732,Amendment from Agriculture District to Recreation District 120/17 Councillor Wittstock moved that first reading of proposed Bylaw #1732 for the purpose of amending Land Use Bylaw#1718 for the redesignation of a portion of the SW 27-028-21-W4 from Agriculture District to Recreation District. CARRIED 121/17 Councillor Calhoun moved to schedule the Public Hearing for Bylaw #1732, as per Section 606 of the Municipal Government Act, to be held on April 11, 2017 at 1:00 p.m. CARRIED 3 Initials COUNCIL MINUTES OF MARCH 14, 2017 PROTECTIVE SERV 5.5 Protective Services FIRE GUARDIANS 5.5,1 Annual Appointment of Fire Guardians 122/17 Councillor Wittstock moved that Council appoint the following as Fire Guardians for the issuance of Fire Permits to March 2018: • Three Hills Fire Department: Art Creasser& Bob Leuf • Acme Fire Department: Brian Fradgley, Bert Jackson, Mark Bartel & John Tersteeg • Carbon Fire Department: Jody Kranzler, Marty Morgan& Kerry Morgan • Linden Fire Department: Shawn Klassen, Kevin Klassen& Justin Regehr • Torrington Fire Department: Mike Bauer& Ed Look • Trochu Fire Department: Richard Hoppins, Alan Adam, Lawrence Hogg • Kneehill County Administrative: CAO, Director of Municipal Services, Manager of Protective Services • Kneehill County (by virtue of position): All of Council. Should any of the appointed Fire Guardians leave their respective fire department, or leave their position at Kneehill County, their appointment will be revoked immediately. CARRIED UNANIMOUSLY The meeting recessed from 8:51 a.m. to 9:24 a.m. Patrick Earl, Brad Buchert and Barb Hazelton were not present when the meeting reconvened. CORPORATE SERV 6.0 Corporate Services BANK REC 6.1 Bank Reconciliation- December 2016 to January 2017 123/17 Councillor Hoppins moved that Council receives the December 2016 Bank Reconciliation as information. CARRIED 124/17 Councillor Holsworth moved that Council receives the January 2017 Bank Reconciliation as information. CARRIED 4 Initia s COUNCIL MINUTES OF MARCH 14, 2017 NEW BUSINESS 8.0 New Business COMMUNITY 8.1 Community Grants to Non-Profit Organizations- Round One GRANTS Funding 125/17 Councillor Holsworth moved that Council approve the March 2017 Community Grants to Non-Profit Organizations funding to the following organizations: • Huxley Community Association- $2,900.00 • Three Hills Golf Club- $5,000.00 • Swalwell Community Association- $1,500.00 • Wimborne Community Center- $3,000.00 • Three Hills Health Care Center Auxiliary Society- $950.00 CARRIED POLICY#3-14-1 8.2 Policy#3-14-1, Meetings with Ratepayers 126/17 Councillor Wittstock moved that Policy#3-14-1, Meetings with Ratepayers, be accepted as presented. CARRIED POLICY#3-15 8.3 Policy#3-15, Overnight Expenses 127/17 Councillor Calhoun moved that Policy#3-15, Overnight Expenses, be accepted as presented. CARRIED POLICY#3-18 8.4 Policy#3-18, Communications Allowance 128/17 Councillor Hoppins moved that Policy#3-18, Communications Allowance, be accepted as presented. CARRIED KHILL 4-H 8.5 Kneehill 4-H District Request DISTRICT 129/17 Councillor Holsworth moved that Council approve sponsorship in the amount of$600.00 to the Kneehill 4-H District to help with the cost of printing the 2017 District Show/Sale Catalogue. CARRIED RETURNING 8.6 Appointment of Returning Officer OFFICER 130/17 Councillor Wittstock moved that Council appoint Ms. Maureen Chalack as Returning Officer for Kneehill County for the 2017 Municipal Election. CARRIED The meeting recessed from 9:47 a.m. to 10:00 a.m. Glen Rieger was present when the meeting reconvened. 5 itials COUNCIL MINUTES OF MARCH 14, 2017 DELEGATIONS 3.0 Delegations ACME CURLING 3.1 Glen Rimer, Acme Curling Club(a7 10:00 a.nz. CLUB Glen Rieger informed Council in that the Acme Curling Club will be applying for a Community Facility Enhancement Program Grant in the amount of$36,000.00 and are requesting that Kneehill County donate 25% of the matching funds, in the amount of$9,000.00 (nine thousand dollars)to assist in the costs of repairs to the Acme Curling Rink Facility. Glen Rieger left the meeting at 10:12 a.m. IN-CAMERA 12.0 In-Camera 131/17 Councillor Holsworth moved that Council go into In-Camera to discuss Land and Legal matters at 10:12 a.m. CARRIED 132/17 Councillor Holsworth moved that Council go out of In-Camera at 10:56 a.m. CARRIED PUBLIC HEARING 4.0 Public Hearings BYLAW #1729 4.1 Bylaw#1729. NW 22-28-21 W4 Redesignation 133/17 Councillor Wittstock moved that the Regular Council meeting recess to hear the Public Hearing scheduled for 11:00 a.m. (Bylaw#1729, Land Use Bylaw Amendment from Agriculture to Recreation District) CARRIED Time: 11:01 a.m. 134/17 Councillor Wittstock moved the Regular Council meeting back in session. CARRIED Time: 11:18 a.m. Councillor Calhoun was not present when the meeting reconvened. DELEGATIONS 9.0 Disposition of Delegation Business ACME CURLING 9.1 Acme Curling Club CLUB 135/17 Councillor Hoppins moved to approve the request from the Acme Curling Club for 25% of the matching funds for Community Facility Enhancement Program Grant in the amount of$9,000.00. CARRIED 6 nitia s COUNCIL MINUTES OF MARCH 14, 2017 BYLAW#1729 5.3.3 Bylaw#1729, Amendment from Agriculture District to Recreation District 136/17 Councillor Wittstock moved that second reading of proposed Bylaw #1729 for the purpose to amend Land Use Bylaw#1718 for the redesignation of a portion of the NW 22-28-21-W4 from the Agriculture District to Recreation District. CARRIED 137/17 Councillor Hoppins moved third reading to Bylaw#1729. CARRIED COUNCIL REPORTS 10.0 Council and Committee Reports AQUA 7 10.1 AQUA 7 Water Services Commission - Verbal report provided by Councillor Wittstock on the meeting he attended on February 23, 2017. CAC 10.2 Community Action—Verbal report provided by Councillor Painter on the meeting he attended on March 9, 2017. 138/17 Councillor Hoppins moved that Council receive the Council and Committee reports as presented. CARRIED Councillor Calhoun returned to the meeting at 11:30 a.m. COUNCIL ACT LIST 11.0 Council Follow-tip Action List 139/17 Councillor Wittstock moved that Council receive the March 14, 2017 Council Follow-Up Action List as presented for information. CARRIED ADJOURNMENT Adjournment The meeting adjourned at 11:36 a.m. • B5 g Reeve oggan CAO 7 Initials