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Home My WebLink About2018-11-13 Council Meeting Minutes KNEEHILL COUNTY llREGULAR COUNCIL MEETING AGENDA Tuesday, November 13, 2018 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Organizational Meeting Minutes of October 23, 2018 2.2 Regular Council Meeting Minutes of October 23, 2018 3.0 Delegations 3.1 Michael Dangelmaier, Kyro/Rain 51- Identity Development & Branding @ 8:45 a.m. 4.0 Public Hearings No Public Hearings Scheduled 5.0 Municipal Services 5.1 Transportation No Report 5.2 Water/Wastewater/Environment No Report 5.3 Planning 5.3.1 Request to cancel the November 29, 2018 Municipal Planning Commission Meeting 5.4 Agricultural Service Board & Parks No Report 5.5 Protective Services No Report 6.0 Corporate Services 6.1 Aqua 7 Regional Water Commission Rate Increase 2019 6.2 2019 Interim Budget Presentation 7.0 Business Arising from Previous Minutes 7.1 8.0 New Business 8.1 Policy#3-3, Board and Committee Appointments 8.2 Policy#3-21, Elected Official's Expense Allowance 8.3 Rural Municipalities of Alberta Fall Conference Resolutions 8.4 Municipal Accountability Review Report (MAP) 8.5 Seniors Outreach Letter of Support 8.6 Staff Recognition of Academic Achievement 9.0 Disposition of Delegation & Public Hearing Business 9.1 Branding/Logo 10.0 Council and Committee Reports 10.1 Drumheller RCMP 10.2 Drumheller & District Solid Waste Association 10.3 Elected Officials Training Seminar 10.4 Alberta Recreation and Parks Association Convention 10.5 Remembrance Day 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 Privileged Information (Section 27-FOIP) 12.2 Personnel (Section 17- FOIP) 13.0 Motions from Closed Session Adjournment Regular Council Meeting Agenda November 13, 2018 Page 12 MINUTES OF THE NOVEMBER 13, 2018 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ALSO PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Protective Services Manager& Debra Grosfield Communications Officer Sr. Manager of Transportation and Facilities Brad Buchert Manager of ASB and Parks Bowen Clausen Environmental Services Manager John McKiernan Manager of Planning and Development Barb Hazelton Manager of Financial Services Will Wolfe Information Management Supervisor Will Nyman Executive Assistant to CAO Carolyn Van der Kuil Recording Secretary Chaysleigh Tullikopf CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under Council and Committee Reports 10.5 Remembrance Day ADOPTION OF 1.2 Adoption of Agenda AGENDA 417/18 Deputy Reeve McGhee moved approval of the agenda as amended. CARRIED 1 g""Initials COUNCIL MINUTES OF NOVEMBER 13, 2018 MINUTES 2.0 Minutes 2.1 Organization Meeting Minutes of October 23,2018 418/18 Councillor Christie moved approval of the October 23, 2018 Organizational Meeting minutes as amended. CARRIED 2.1 Regular Council Meeting Minutes of October 23,2018 419/18 Councillor King moved approval of the October 23, 2018 Council Meeting minutes as presented. CARRIED DELEGATIONS 3.0 Delegations 3.1 Michael Dangelmaier, Red Pine Fine Design—Identity Development& Branding Mr.Dangelmaier provided Council with three concept designs for Council consideration. MUNICIPAL SERV 5.0 Municipal Services PLANNING 5.3 Planning 5.3.1 Request to cancel the November 29, 2018 Municipal Planning Commission Meeting 420/18 Councillor Penner moved to cancel the November 29, 2018 Municipal Planning Commission meeting. CARRIED UNANIMOUSLY CORPORATE SERV 6.0 Corporate Services 6.1 Aqua 7 Regional Water Commission Rate Increase 2019 421/18 Deputy Reeve McGhee moved to receive for information the Aqua 7 Regional Water Commission Rate Increase for 2019. CARRIED The Chair called for a recess at 9:07 a.m. and called the meeting back to order at 9:20 a.m. with all previously mentioned Council members present. 6.2 2019 Interim Budget Presentation The Chair called for a recess at 10:42 a.m. and called the meeting back to order at 10:55 a.m. with all previously mentioned Council members present. 422/18 Councillor King moved to direct Administration to bring back the 2019 Interim Budget to the December 4, 2018 Committee of the Whole Meeting with an amendment to the Communications Plan as discussed. CARRIED UNANIMOUSLY 2OL_ V Initials COUNCIL MINUTES OF NOVEMBER 13, 2018 The Chair called for a recess at 11:45 a.m. and called the meeting back to order at 1:00 p.m. with all previously mentioned Council members present. CLOSED SESSION 12.0 Closed Session 423/18 Councillor Keiver moved that Council convene in closed session to discuss Privileged Information pursuant to section 27, at 1:00 p.m. CARRIED The following people were in attendance of the closed session to provide a report and advice to Council: • Al Hoggan, CAO • Michael Scheidl—Manager, Intermunicipal Relations, Municipal Affairs • Bright Asibey—Intermunicipal Relations Advisory, Municipal Affairs 424/18 Councillor Christie moved that Council return to open meeting at 2:27 p.m. CARRIED 2:27 p.m. —meeting recessed to allow return of public. 2:27 p.m. - meeting resumed with public present. The Chair called for a recess at 2:27 p.m. and called the meeting back to order at 3:07 p.m. with all previously mentioned Council members present. Carolyn Van der Kuil, Chaysleigh Tullikopf, Debra Grosfield, Laurie Watt, Will Nyman, Mike Morton were present when the meeting reconvened. NEW BUSINESS 8.0 New Business 8.1 Policy#3-3, Board and Committee Appointments 425/18 Deputy Reeve McGhee moved that Policy#3-3, Board and Committee Appointments, be approved as presented. CARRIED UNANIMOUSLY 8.2 Policy#3-21, Elected Official's Expense Allowance 426/18 Councillor King moved to delete Policy#3-21, Elected Officials Expense Allowance, effective December 31, 2018. CARRIED UNANIMOUSLY 8.3 Rural Municipalities of Alberta Fall Conference Resolutions 427/18 Deputy Reeve McGhee moved to receive for information the 2018 Rural Municipalities of Alberta Fall Resolutions Report. CARRIED UNANIMOUSLY 3 Initials COUNCIL MINUTES OF NOVEMBER 13, 2018 8.4 Municipal Accountability Review Report(MAP) 428/18 Councillor Christie moved to receive the Kneehill County Accountability Review Report for information. CARRIED UNANIMOUSLY 8.5 Seniors Outreach Letter of Support 429/18 Councillor King moved to provide support to the Seniors Outreach Program in applying for the "Ageing Well in Community Grant Program" and direct administration to forward them the draft letter that was presented. CARRIED UNANIMOUSLY DISPOSITION OF 9.0 Disposition of Delegation Business DELEGATION BUSINESS 9.1 Branding/Logo 430/18 Councillor Penner moved to defer logo selection until after the 2019 Strategic Planning and Visioning Session. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Drumheller RCMP September 2018 statistics were provided. 10.2 Drumheller& District Solid Waste Association Minutes from the October 18, 2018 meeting were provided. 10.3 Elected Officials Training Seminar Councillor King provided a written summary. 10.4 Alberta Recreation and Parks Association Convention Councillor King provided a written summary of the ARPA Convention. 10.5 Remembrance Day Reeve Wittstock provided a verbal report. 431/18 Councillor Penner moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 11.0 Council Follow-Up Action List 432/18 Councillor King moved that Council receive the November 13, 2018 Council Follow-Up Action List as presented for information. CARRIED UNANIMOUSLY 4 Initials COUNCIL MINUTES OF NOVEMBER 13, 2018 433/18 Deputy Reeve McGhee moved to allow the extension of the adjournment time past 4:30 p.m. CARRIED UNANIMOUSLY 12.0 Closed Session Continued 434/18 Councillor King moved to go into closed session at 3:38 p.m. to discuss Personnel pursuant to section 17 of the Freedom of Information and Protection of Privacy Act. CARRIED The following people were in attendance of the closed session to provide a report and advice to Council: • Al Hoggan, CAO 435/18 Deputy Reeve McGhee moved to return to open session at 5:31 p.m. CARRIED Al Hoggan took over the recording of the minutes for the duration of the meeting. ADJOURNMENT Adjournment The meeting adjourned at 5:35 p.m. 1/t) (9'd erry Wittstock Reeve Al Hoggan CAO 5 Initials