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Home My WebLink About2018-08-21 Council Meeting Minutes KNEEHILL COUNTY illREGULAR COUNCIL MEETING Co n AGENDA '"J Tuesday, August 21, 2018 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta Parks Committee Meeting to Follow Council Meeting Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of July 17, 2018 3.0 Delegations No Delegations Scheduled 4.0 Public Hearings 4.1 Bylaw#1772- Advertising Bylaw @ 11:00 a.m. 5.0 Municipal Services 5.1 Transportation No Report 5.2 Water/Wastewater/Environment No Report 5.3 Planning 5.3.1 Bylaw 1773- Draft Land Use Bylaw 5.3.2 Bylaw 1774- Redesignation of NE 32-31-25-W4 from A to R District 5.3.3 Bylaw 1775— Redesignation of SE-27-31-24-W4 and portions of the NE-22-31-24-W4 from A to R District 5.4 Agricultural Service Board & Parks No Report 5.5 Protective Services No Report 6.0 Corporate Services 6.1 Auditor Appointment— Fiscal Years 2018-2022 6.2 Allowance for Members of Legislative Assemblies and Certain Municipal Officers 6.3 2018 Project and Capital Budget Status to August 8, 2018 7.0 Business Arising from Previous Minutes 7.1 Three Hills Golf Course 7.2 Kneehill County Report on Marigold Library 7.3 Acme Community Innovation Centre and Gymnasium Project 8.0 New Business 8.1 Three Hills 2018 Community Discovery Night 8.2 Bylaw#1772-Advertising Bylaw 8.3 Community Futures-Agri-Tourism Initiative 8.4 Branding 8.5 Notice of Motion- Councillor Hugo 8.6 Alberta Assessors' Association Response to RIPA 2.0.8 8.7 Approval of Strategic Planning Day for Councillors 9.0 Disposition of Delegation Business 10.0 Council and Committee Reports 10.1 Committee of the Whole Meeting Minutes May 22, 2018: 10.2 Red Deer River Municipal Users Group 10.3 Kneehill Housing Corporation 11.0 Council Follow-up Action List 12.0 In Camera 12.1 Legal- Section 16 12.2 Legal- Section 27 13.0 Motions from In Camera Adjournment Regular Council Meeting Agenda August 21, 2018 Page 1 2 MINUTES OF THE AUGUST 21, 2018 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA. PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor (Absent) Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Protective Services Manager& Debra Grosfield Communications Officer Manager of Planning and Development Barb Hazelton Information Management Supervisor Will Nyman Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:31 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under In-Camera 12.1 Legal (Section 27- FOIP) Additions under New Business 8.7 Approval of Strategic Planning day for Councillors ADOPTION OF 1.2 Adoption of Agenda AGENDA 290/18 Councillor King moved approval of the agenda as amended. CARRIED 1 Initials COUNCIL MINUTES OF AUGUST 21, 2018 MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of July 17, 2018 291/18 Councillor Penner moved approval of the July 17, 2018 Council Meeting minutes as presented. CARRIED UNANIMOUSLY IN-CAMERA 12.0 In-Camera 292/18 Deputy Reeve King moved that Council convene in-camera to discuss Legal pursuant to Section 27 of the Freedom of Information and Protection of Privacy Act, at 8:34 a.m. CARRIED Laurie Watt, Mike Morton, Carolyn Van der Kuil, Debra Grosfield, Barb Hazelton and Will Nyman left the meeting. 293/18 Deputy Reeve King moved that Council return to open meeting at 10:24 a.m. CARRIED 10:24 a.m. —meeting recessed to allow return of public. 10:24 a.m. - meeting resumed with public present. Also present were Laurie Watt, Mike Morton, Carolyn Van der Kuil, Debra Grosfield, Barb Hazelton and Will Nyman. MUNICIPAL SERV 5.0 Municipal Services PLANNING 5.3 Planning 5.3.1 Bylaw #1773— Draft Land Use Bylaw 294/18 Councillor Keiver moved that Council move First Reading of Land Use Bylaw 1773. CARRIED 295/18 Councillor Christie moved that Council set the public hearing for the Land Use Bylaw 1773 for September 25, 2018 at 10:00am. CARRIED UNANIMOUSLY 5.3.2 Bylaw 41774—Redesignation of NE 32-31-25-W4 from A to R District 296/18 Deputy Reeve King moved that first reading of proposed Bylaw 1774 for the purpose of amending the Land Use Bylaw 1718 by redesignating a portion of the NE 32-31-25-W4 from the Agriculture District to Recreation District. CARRIED UNANIMOUSLY 2 ea Initia s COUNCIL MINUTES OF AUGUST 21, 2018 297/18 Councillor McGhee moved that Council schedule the public hearing for Bylaw 1774, as per Section 606 of the Municipal Government Act, to be held on September 11, 2018 at 9:00 a.m. CARRIED UNANIMOUSLY 5.3.3 Bylaw #1775—Redesignation of SE 27-31-24-W4 and portions of the NE 22-31-24-W4 from A to R District 298/18 Councillor Christie moved first reading of proposed Bylaw 1775 for the purpose of amending Land Use Bylaw 1718 for the redesignation of the SE 27-31-24-W4 and portions of the NE 22-31-24-W4 from the Agriculture District to the Recreation District. CARRIED UNANIMOUSLY 299/18 Deputy Reeve King moved to schedule the Public Hearing for Bylaw 1775 to be held on September 11, 2018 at 11:00 a.m. CARRIED UNANIMOUSLY 300/18 Councillor Penner moved to waive the redesignation fee for the Three Hills Golf Club. CARRIED UNANIMOUSLY CORPORATE SERV 6.0 Corporate Services 6.1 Auditor Appointment—Fiscal Years 2018-2022 301/18 Councillor Penner moved to appoint BDO Canada LLP—Red Deer as auditors for audit years 2018-2022. CARRIED UNANIMOUSLY 6.2 Allowance for Members of Legislative Assemblies and Certain Municipal Officers 302/18 Councillor McGhee moved for information the Allowance for Members of Legislative Assemblies and Certain Municipal Officers report and bring back to Council Policy 3-21 for amendments prior to January 1, 2019. CARRIED UNANIMOUSLY 6.3 2018 Project and Capital Budget Status to August 8, 2018 303/18 Councillor Christie moved to approve the Capital/Project Expenditure report as of August 8, 2018. CARRIED UNANIMOUSLY The Chair called for a recess at 10:54 a.m. and called the meeting back to order at 11:01 a.m. with all previously mentioned members present. 3 1) Init ais COUNCIL MINUTES OF AUGUST 21, 2018 PUBLIC HEARINGS 4.0 Public Hearings 4.1 Bylaw #1772 —Advertising Bylaw A11:00 a.m. 304/18 Councillor McGhee moved that the Public Hearing for Bylaw#1772 be opened at 11:01 a.m. CARRIED Person(s) who spoke in favour: None Person(s) who spoke in opposition: None Person(s) who spoke in rebuttal: None 305/18 Councillor McGhee moved that the public hearing for Bylaw#1772 be closed at 11:10 a.m. CARRIED BUSINESS ARISING 7.0 Business Arising from Previous Minutes 7.1 Three Hills Golf Course 306/18 Councillor Penner moved to direct administration to create a letter of support for the Three Hills Golf Club Clubhouse Rebuild Project. CARRIED UNANIMOUSLY 7.2 Kneehill County Report on Marigold Library 307/18 Councillor Christie moved to receive for information the Marigold Library Report. CARRIED UNANIMOUSLY 7.3 Acme Community Innovation Centre and Gymnasium Protect 308/18 Councillor McGhee moved to direct administration to create a letter of commitment to the Acme Alumni Association to donate $50,000.00 to the Acme Community Innovation Centre and Gymnasium Project, contingent that the project is attached to a Golden Hills School Division facility in Acme as well as create a letter of support for the project to accommodate their grant applications. CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business 8.1 Three Hills 2018 Community Discovery Night 309/18 Deputy Reeve King moved to authorize the attendance of Councillor Hugo or alternate to attend the 2018 Three Hills Community Discovery Night. CARRIED UNANIMOUSLY 8.2 Bylaw #1772 —Advertising Bylaw 310/18 Councillor Keiver moved that Council give second reading to Bylaw#1772, Advertising Bylaw, to establish an alternate method for advertising statutory notices. CARRIED UNANIMOUSLY 4 Ini ials COUNCIL MINUTES OF AUGUST 21, 2018 311/18 Councillor Christie moved that third reading be given to Bylaw #1772, Advertising Bylaw. CARRIED UNANIMOUSLY 8.3 Community Futures—Agri-Tourism Initiative 312/18 Councillor McGhee moved to donate to the Community Futures Wild Rose Agri-Tourism Asset Research Project in the amount of$5,000.00 with funds to come from the 97-000-00-27700 account. CARRIED UNANIMOUSLY • The Chair called for a recess at 11:37 a.m. and called the meeting back to order at 11:42 a.m. with all previously mentioned members present. 8.4 Branding 313/18 Deputy Reeve King moved to approve $8,000.00 out of contingency to invest in branding our organization, providing Council with options on designs by November 2018. CARRIED UNANIMOUSLY 8.5 Notice of Motion— Councillor Hugo Councillor Hugo absent from the meeting, Notice of Motion will be brought forward to the September 11, 2018 agenda. 8.6 Alberta Assessors' Association Response to RIPA 2.0.8 314/18 Councillor Penner moved to receive for information the Alberta Assessor's Report on RIPA 2.0.8. CARRIED The Chair called for a recess at 12:10 p.m. and called the meeting back to order at 1:23 p.m. with all previously mentioned members present. Debra Grosfield and Barb Hazelton were not present when the meeting resumed. 8.7 Council Strategic Meeting Day 315/18 Councillor Keiver moved to approve attendance to the Thursday, August 2, 2018 and Monday, August 13, 2018 Council Strategic meeting day. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Committee of the Whole Meeting Minutes May 22, 2018- Approved minutes of the Committee of the Whole meeting of May 22, 2018 was provided. 5 [nitia COUNCIL MINUTES OF AUGUST 21, 2018 10.2 Red Deer River Municipal Users Group—Unapproved minutes of the July 19, 2018 Red Deer River Municipal User Group meeting was provided. 10.3 Kneehill Housing Corporation- Kneehill Housing Corporation announcement of new Chief Administrative Officer was provided. 316/18 Deputy Reeve King moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 11.0 Council Follow-Up Action List 317/18 Councillor McGhee moved that Council receive the August 21, 2018 Council Follow-Up Action List as presented for information. CARRIED UNANIMOUSLY IN-CAMERA 12.0 In-Camera 318/18 Councillor McGhee moved that Council convene in-camera to discuss Legal pursuant to Section 16 and 27of the Freedom of Information and Protection of Privacy Act, at 1:30 p.m. CARRIED UNAMIMOUSLY 319/18 Councillor Penner moved that Council return to open meeting at 2:18 p.m. CARRIED UNANIMOUSLY • 2:18 p.m. —meeting recessed to allow return of public. 2:18 p.m. - meeting resumed with public present. ADJOURNMENT Adjournment The meeting adjourned at 2:20 a.m. Jerry Wittstock Reeve f Hoggan CAO 6 /4, Initials