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Home My WebLink About2018-06-12 Council Meeting Minutes KNEEHILL COUNTY REGULAR COUNCIL MEETING Co n l AGENDA J Tuesday, June 12, 2018 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of May 22, 2018 3.0 Delegations 3.1 Village of Linden- Mayor Kelly Klassen, Councillor Darwin Moon & Councillor Flo Robinson @ 9:30 a.m. 3.2 Three Hills Golf Club- Nicki Bernier& Norm Campion @10.00 a.m. 4.0 Public Hearings 4.1 Bylaw 1755 — Road Closure Bylaw @11:00 am 5.0 Municipal Services 5.0 Introduction of New Employee 5.1 Transportation 5.1.1 Dunphy Road Bank Protection Project 5.2 Water/Wastewater/Environment No Report 5.3 Planning No Report 5.4 Agricultural Service Board & Parks 5.4.1 Policy#2-1, Cemetery Policy 5.5 Protective Services 5.5.1 Bylaw 1770- Fire Bylaw 5.5.2 Appointment of Fire Guardian 6.0 Corporate Services 6.1 Bank Reconciliation — January to March 2018 6.2 Federation of Canadian Municipalities (FCM) Municipal Asset Management Program Funding 6.3 2018 First Quarter Financial Report 7.0 Business Arising from Previous Minutes 7.1 8.0 New Business 8.1 B is for Brady Memorial Golf Tournament 2018 8.2 Annual Fire and Ambulance Appreciation BBQ 8.3 Levy Rates for Marigold Library System 8.4 Strategic Planning Day 9.0 Disposition of Delegation Business 10.0 Council and Committee Reports 10.1 Committee of the Whole Meeting Minutes April 24, 2018 10.2 Drumheller RCMP Statistics April 2018 10.3 Drumheller Solid Waste Association 11.0 Council Follow-up Action List 12.0 In Camera 12.1 Intermunicipal Collaboration Framework-Section 21 12.2 Labour- Section 17 13.0 Motions from In Camera Adjournment Regular Council Meeting Agenda June 12, 2018 Page 2 MINUTES OF THE JUNE 12, 2018 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA. PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Corporate Services Mike Morton Protective Services Manager& Debra Grosfield Communications Officer Sr. Manager of Transportation and Facilities Brad Buchert Manager of ASB and Parks Bowen Clausen Information Management Supervisor Will Nyman Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1_Additions to the Agenda Additions under New Business 8.4 Strategic Planning Day Additions under Municipal Services 5.0 Introduction of New Employee ADOPTION OF 1.2 Adoption of Agenda AGENDA 234/18 Councillor McGhee moved approval of the agenda as amended. CARRIED UNANIMOUSLY 1 Ini is COUNCIL MINUTES OF JUNE 12, 2018 MINUTES 2.0 Minutes 2.1 Retular Council Meeting Minutes of May 22,2018 235/18 Councillor Christie moved approval of the May 22, 2018 Council Meeting minutes as presented. CARRIED UNANIMOUSLY MUNICIPAL SERV 5.0 Municipal Services Introduction of New Employee Deb Grosfield introduced Brandon Rempel, Kneehill County Peace Officer to Council. TRANSPORTATION 5.1 Transportation 5.1.1 Dunphy Road Bank Protection Project 236/18 Deputy Reeve King moved to approve the Dunphy Road Bank Protection Project in the amount of$550,000 for 2018 with funds to be allocated for this project from the Road Reserve and apply for grant funding under the Alberta Community Resilience Program. CARRIED UNANIMOUSLY DELEGATIONS 3.0 Delegations 3.1 Village of Linden-Mayor Kelly Klassen,Councillor Darwin Moon and Councillor Flo Robinson Mayor Kelly Klassen from the Village of Linden requested financial support for three shovel ready infrastructure projects in the Village of Linden. MUNICIPAL SERV 5.0 Municipal Services Cont'd ASB 5.4 Agricultural Service Board 5.4.1 Policy#2-1, Cemetery Policy 237/18 Councillor Penner moved to accept Policy#2-1, Cemetery Policy as amended. CARRIED PROTECTIVE SERV 5.5 Protective Services Bylaw#1770 5.5.1 Bylaw 1770—Fire Bylaw 238/18 Councillor McGhee moved that Council give first reading with an amendment to Bylaw#1770, that being a bylaw for the purpose of establishing Fire Protection Services. CARRIED 239/18 Councillor Penner moved that second reading be given to Bylaw#1770. CARRIED 2 440 s COUNCIL MINUTES OF JUNE 12, 2018 240/18 Councillor Christie moved that consideration to hold third reading be given to Bylaw#1770. CARRIED UNANIMOUSLY 241/18 Councillor Keiver moved that third reading be given to Bylaw#1770. CARRIED 5.5.2 Appointment of Fire Guardian 242/18 Councillor McGhee moved to add Dan Ross as Kneehill County Fire Chief as a Fire Guardian for the issuance of Fire Permits to April 2019 for Kneehill County. CARRIED UNANIMOUSLY CORPORATE SERV 6.0 Corporate Services 6.1 Bank Reconciliation —January to March 2018 243/18 Deputy Reeve King moved that Council receive for information the January to March 2018 Bank Reconciliation Report. CARRIED UNANIMOUSLY 6.2 Federation of Canadian Municipalities (FCM) Municipal Assess Management Program Funding 244/18 Councillor McGhee moved to direct Administration to apply for a grant opportunity from the Federation of Canadian Municipalities' Municipal Asset Management Program for Asset Management Report and Program Development; Furthermore, that Kneehill County commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities' Municipal Asset Management Program to advance our asset management program: • Condition Assessment Program Development • Risk Framework Development • Lifecycle Strategy Development Furthermore, that Kneehill County commits $15,000.00 from its budget toward the costs of this initiative. CARRIED UNANIMOUSLY 6.3 2018 First Quarter Financial Report 245/18 Councillor Christie moved to receive for information the January to March 2018 Financial Reports as presented. CARRIED UNANIMOUSLY The meeting recessed from 9:29 a.m. to 10:00 a.m. 3 go', • u s COUNCIL MINUTES OF JUNE 12, 2018 Brad Buchert and Bowen Clausen were not present when the meeting reconvened. Barb Hazelton was present when the meeting reconvened. DELEGATIONS 3.0 Delegations 3.2 Three Hills Golf Club—Nicki Bernier&Norm Campion (a 10:00am Nicki Bernier, Three Hills Golf Club Board Director, presented to Council a request for funding for the Three Hills Clubhouse re-build following the spring flooding damage. NEW BUSINESS 8.0 New Business 8.1 B is for Brady Memorial Golf Tournament 2018 246/18 Councillor Penner moved to donate a Bernie Brown print and 72 Kneehill County branded items to the B is for Brady Memorial Golf Tournament 2018 being held on July 21, 2018. CARRIED UNANIMOUSLY 8.2 Annual Fire and Ambulance Appreciation BBQ 247/18 Councillor Keiver moved to approve a donation of$350 and authorize attendance for all of Council to the Annual Fire and Ambulance Appreciation Barbeque being held on Thursday, June 21, 2018 at 6:00 p.m., with funds to come from Policy#15-7, Recreation, Community, Arts and Culture Events. CARRIED UNANIMOUSLY 8.3 Levy Rates for Marigold Library System 248/18 Deputy Reeve King moved to table this agenda item until August 21, 2018 Council meeting and direct administration to bring back more information and research how reduced funding will affect the school libraries. CARRIED UNANIMOUSLY 8.4 Strategic Planning Day 249/18 Deputy Reeve King moved that Council approve the May 1, 2018 Strategic Planning Session for all Councillors in attendance. CARRIED 4 ek. Intl als COUNCIL MINUTES OF JUNE 12, 2018 DISPOSITION OF 9.0 Disposition of Delegation Business DELEGATION BUSINESS 9.1 Village of Linden 250/18 Deputy Reeve King moved to support the Village of Linden with $200,000.00 in funding to whichever of the three infrastructure projects the Village of Linden's presented to Council with funds to come from Contingency Reserve fund. CARRIED 9.2 Three Hills Golf Course 251/18 Councillor Penner moved to assist the Three Hills Golf Course due to flood recovery with resources to a maximum value of$10,000.00 at administrations discretion being utilized in the 2018 budget year. Due to Public Hearing scheduled at 11:00 a.m., Reeve Wittstock moved to recess the meeting at 11:00 a.m. PUBLIC HEARINGS 4.0 Public Hearings 4.1 Bylaw#1755, Road Closure Bylaw u� 11:00anx 252/18 Councillor McGhee moved that the Public Hearing for Bylaw#1755 be opened at 11:00 a.m. CARRIED Person(s) who spoke in favour: None Person(s) who spoke in opposition: None Person(s) who spoke in rebuttal: None 253/18 Councillor Christie moved that the public hearing for Bylaw#1755 be closed at 11:09 a.m. CARRIED UNANIMOUSLY 5 ' n'f als COUNCIL MINUTES OF JUNE 12, 2018 DISPOSITION OF 9.0 Disposition of Delegation Business Cont'd DELEGATION BUSINESS 9.2 Three Hills Golf Course 251/18 Councillor Penner moved to assist the Three Hills Golf Course due to flood recovery with resources to a maximum value of$10,000.00 at administrations discretion being utilized in the 2018 budget year. Deputy Reeve King requested a recorded vote. In Favour Councillor Penner Councillor Christie Reeve Wittstock Councillor McGhee Councillor Keiver Opposed Deputy Reeve King Councillor Hugo CARRIED COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Committee of the Whole Meeting Minutes April 24.2018- Approved minutes were provided from the April 24, 2018 Committee of the Whole Meeting. 10.2 Drumheller RCMP Statistics April 2018 —April 2019 Drumheller RCMP Statistics were provided. 10.3 Drumheller Solid Waste Association- Drumheller Solid Waste Association's 2017 Financial Statements were provided. 254/18 Councillor McGhee moved that Council receive the Council and Committee reports as presented. CARRIED COUNCIL ACT LIST 11.0 Council Follow-Up Action List 255/18 Deputy Reeve King moved that Council receive the June 12, 2018 Council Follow-Up Action List as presented for information. CARRIED UNANIMOUSLY 6 ) In ials COUNCIL MINUTES OF JUNE 12, 2018 IN-CAMERA 12.0 In-Camera 256/18 Councillor McGhee moved that Council convene in-camera to discuss Inter-municipal Collaboration and Labour pursuant to section 21 and section 17 of the Freedom of Information and Protection of Privacy Act, at 11:14 a.m. CARRIED Deb Grosfield, Will Nyman, Mike Morton and Carolyn Van der Kuil left the meeting at 11:55 a.m. Councillor Keiver left the meeting at 1:00 p.m. 257/18 Councillor Christie moved that Council return to open meeting at 1:07 p.m. CARRIED 1:07 p.m. —meeting recessed to allow return of public. 1:07 p.m. - meeting resumed. No public was present. ADJOURNMENT Adjournment The meeting adjourned at 1:09 p.m. tL t/ a r Jerry Wittstock Reeve Hoggan CAO 7 In ials