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Home My WebLink About2018-04-24 Council Meeting Minutes KNEEHILL COUNTY REGULAR COUNCIL MEETING Co tali ADOPTED AGENDA Tuesday, April 24, 2018 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of April 10, 2018 3.0 Delegations 3.1 BDO Canada LLP, Alan Litster and Ryan Wachter @ 8:40 a.m. 3.2 Dennis Berdahl Family- Century Farm Award @ 10:00 a.m. 4.0 Public Hearings No Public Hearings Scheduled 5.0 Municipal Services 5.1 Transportation 5.1.1 Wimborne Environmental Reclamation 5.1.2 Torrington Arena Capital Project 5.2 Water/Wastewater/Environment 5.2.1 Churchill Water System Rehabilitation 5.3 Planning No Report 5.4 Agricultural Service Board & Parks 5.4.1 Weed, Pest & Soil Conservation Inspector 5.4.2 Kneehill County Tourism and Recreation Masterplan Overview 5.5 Protective Services 5 & 1—s ec-M:neg ent-Ove-rview 6.0 Corporate Services 6.1 2018 Reserve Allocation 6.2 2018 Operating and Capital Budget Changes 7.0 Business Arising from Previous Minutes 7.1 Reconsideration of Motion 118/18- Village of Acme Waste Water Lagoon 8.0 New Business 8.1 Alberta Firefighter Curling Association Championship Sponsorship 8.2 Acme/Linden Soccer Association Request 8.3 Bylaw# 1766- Councillor Code of Conduct 8.4 Bylaw#1765- Chief Administrative Officer 8.5 Kneehill 4-H District Request 8.6 Stettler Regional Board of Trade Invitation 8.7 Cancellation of Policy#15-12, Regional Resource Urban Sustainability Grant 8.8 Implementation of Urban Recreation/Expense Sharing Funds 8.9 Three Hills Graduation 2018 8.10 Drumheller Solid Waste Landfill 9.0 Disposition of Delegation Business 9.1 2017 Audited Financial Statements 10.0 Council and Committee Reports 10.1 Canadian Badlands AGM 10.2 Drumheller RCMP Statistics 10.3 Marigold Library 10.4 Drumheller Solid Waste Association 11.0 Council Follow-up Action List 12.0 In Camera 12.1 Labour Matters (Section 24-FOIP) 13.0 Motions from In Camera Adjournment Regular Council Meeting Agenda April 24, 2018 Page 12 MINUTES OF THE APRIL 24, 2018 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA. PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor(Arrived at 9:10 a.m.) Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Sr. Manager of Transportation and Facilities Brad Buchert Environmental Services Manager John McKiernan Information Management Supervisor Will Nyman Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Deletions 5.5.1 Emergency Management Overview Additions under Business Arising from Previous Minutes 7.1 Reconsideration of Motion 118/18- Village of Acme Waste Water Lagoon Additions under New Business 8.7 Cancellation of Policy 15-12 Regional Resource Urban Sustainability Grant 8.8 Implementation of Urban Recreation/Expense Sharing Funding 8.9 Three Hills Graduation 2018 8.10 Drumheller Landfill 1 Initials COUNCIL MINUTES OF APRIL 24, 2018 ADOPTION OF 1.2 Adoption of Agenda AGENDA 125/18 Deputy Reeve King moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of April 10,2018 126/18 Councillor McGhee moved approval of the April 10, 2018 Council Meeting minutes as presented. CARRIED DELEGATIONS 3.0 Delegations 3.1 BDO Canada LLP,Alan Litster and Ryan Wachter Alan Litster and Ryan Wachter reviewed the Draft 2017 Audited Financial Statements. Alan Litster and Ryan Wachter left the meeting at 8:55 a.m. MUNICIPAL SERV 5.0 Municipal Services TRANSPORTATION 5.1 Transportation 5.1.1 Wimborne Environmental Reclamation 127/18 Councillor Christie moved to amend the 2018 Capital Project Budget to include the environmental site reclamation of the Wimborne Inactive Fuel Station and the former Wimborne Grader Shed at a cost of$1.2 million dollars. CARRIED 5.1.2 Torrington Arena Capital Project 128/18 Deputy Reeve King moved to amend the 2018 Capital Budget to accommodate funding in the amount of$500,000.00 to the Torrington Arena Project as presented. CARRIED Al Hoggan provided Council with an update of the Overland Flooding occurring in Kneehill County. 2 Initials COUNCIL MINUTES OF APRIL 24, 2018 WATER 5.2 Water/Wastewater/Environment 5.2.1 Churchill Water System Rehabilitation 129/18 Councillor McGhee moved to direct administration to pursue the rehabilitation of the Churchill Water System by securing and acquiring land for pump house, reservoir and bulk fill, complete engineering, create tender documents and tender for construction as presented. Funding for the project to come from the Water Service Area Reserve and have the 2018 Capital Budget amended $4,634,048.00 for the Churchill Water System Rehabilitation. CARRIED The Chair called for a recess at 9:29 a.m. and called the meeting back to order at 9:40 a.m. with all previously mentioned members present. Brad Buchert was not present when the meeting reconvened. ASB 5.4 Agricultural Service Board 5.4.1 Weed.Pest& Soil Conservation Inspector 130/18 Councillor Keiver moved to appoint for the term of their employment with Kneehill County, Jeffery Guidolin, Jake Robertson, and Emily Sheehan as Kneehill County Weed, Pest and Soil Conservation Inspectors as per the Alberta Weed Control Act, Agricultural Pest Act and the Soil Conservation Act. CARRIED DELEGATIONS 3.0 Delegations Cont'd 3.1 Dennis Berdahl Family- Century Farm Award Reeve Wittstock presented Dennis Berdahl and family with a Century Farm Award Plaque. ASB 5.4 Agricultural Service Board Cont'd 5.4.2 Kneehill County Tourism and Recreation Masterplan Overview 131/18 Councillor Penner moved to receives for information the Tourism and Recreation Masterplan Overview. CARRIED 3 / Initials COUNCIL MINUTES OF APRIL 24, 2018 CORPORATE SERV 6.0 Corporate Services 6.1 2018 Reserve Allocation 132/18 Councillor McGhee moved to make the following changes to Reserves: 1) Rename Special Projects Reserve to Transitional Funds Reserve 2) Rename Buildings Reserve to Buildings Capital Replacement Reserve 3) Reallocate $1,461,403.15 from Special Projects Reserve, $2,590,000.00 from Revenue Stabilization Reserve, and $1,301,528.04 from Rural Internet Reserve to Roads Reserve in the amount of$5,352,931.19. 4) Reallocate $38,728.00 from Recreation and Leisure Reserve, and $2,649.56 from Cemetery Reserve to Hamlet Infrastructure Reserve in the amount of$41,377.56. 5) Reallocate $304,466.26 from Strat Plan Reserve, and $312,765.90 from Fuel Stabilization Reserve to Environmental Reserve in the amount of$617,232.16. 6) Reallocate $8,996.00 from Strat Plan Reserve, $11,020.07 from Cemetery Reserve, and $26,183.56 from Medical Reserve to Contingency Reserve in the amount of$46,199.63. 7) The following projects will be funded from Contingency Reserve in the 2018 Capital Budget: B1658 = $8,996.00 B1607 = $8,672.00 B 1727 = $2,348.07 B 1619=$26,183.56 8) Reallocate $750,000.00 from Buildings Reserve to Parks Reserve. CARRIED 6.2 2018 Operating and Capital Budget Changes 133/18 Deputy Reeve King moved to accept the proposed changes to the 2018 Operating and Capital Budget as presented and transfer the 2018 unallocated net revenue in the amount of$392,518.37 to the Hamlet Infrastructure Reserve. CARRIED 7.0 Business Arising from Previous Minutes 7.1 Reconsideration of Motion 118/18- Village of Acme Waste Water Lagoon 134/18 Deputy Reeve King moved that Council reconsider Motion 118/18 based on recommendation from Committee of the Whole meeting held on April 17, 2018. CARRIED UNANIMOUSLY 4 Initials COUNCIL MINUTES OF APRIL 24, 2018 135/18 Deputy Reeve King moved to rescind Motion 118/18. CARRIED UNANIMOUSLY The Chair called for a recess at 10:55 a.m. and called the meeting back to order at 11:09 a.m. with all previously mentioned Council members present. Bowen Clausen and John McKiernan were not present when the meeting reconvened. NEW BUSINESS 8.0 New Business 8.1 Alberta Firefighter Curling Association Championship Sponsorship 136/18 Deputy Reeve King moved to table this agenda item. CARRIED 8.2 Acme/Linden Soccer Association Request 137/18 Councillor McGhee moved to receive for information the Acme/Linden Soccer Association request and direct administration to inform the organization to apply for the Community Grant to Non-Profit Organizations for funding in the future. CARRIED 8.3 Bylaw#1766—Councillor Code of Conduct 138/18 Deputy Reeve King moved to give first reading to Bylaw#1766 that being a Councillor Code of Conduct bylaw. CARRIED 139/18 Councillor Christie moved that second reading be given to Bylaw#1766. CARRIED 140/18 Councillor Penner moved that consideration to hold third reading be given to Bylaw#1766. CARRIED UNANIMOUSLY 141/18 Deputy Reeve King moved that third reading be given to Bylaw#1766. CARRIED 8.4 Bylaw #1765—Chief Administrative Officer 142/18 Councillor McGhee moved to give first reading to Bylaw#1765 that being a bylaw to establish the position of CAO and to define the duties, powers and functions of that position. CARRIED 5 Initial COUNCIL MINUTES OF APRIL 24, 2018 143/18 Councillor Keiver moved to give second reading to Bylaw#1765. CARRIED 144/18 Councillor Penner moved to that consideration to hold third reading be given to Bylaw#1765. CARRIED UNANIMOUSLY 145/18 Councillor Christie moved to give third reading to Bylaw#1765. CARRIED 8.5 Kneehill 4-H District Request 146/18 Councillor McGhee moved that Council approve sponsorship in the amount of$600.00 to the Kneehill 4-H District to help with the cost of printing the 2018 District Show/Sale Catalogue. CARRIED 8.6 Stettler Regional Board of Trade Invitation 147/18 Councillor Keiver moved that Council receive for information the Stettler Steel Wheel Stampede Parade and Dignitary Lunch. CARRIED 8.7 Cancellation of Policy#15-12 Regional Resource Urban Sustainability Grant 148/18 Councillor McGhee moved that Council cancel Policy#15-12, the Regional Resource Urban Sustainability Grant, effective immediately and to direct Administration to send a letter on behalf of Council notifying the adjacent urban municipalities and to amend the 2018 Operating Budget. CARRIED 8.8 Implementation of Urban Recreation/Expense Sharing Funding 149/18 Councillor McGhee moved that Council amend the 2018 Operating Budget in the amount of$250,000 for Urban Recreation and Expense sharing, for the Towns of Three Hills and Trochu, and the Villages of Acme, Linden, and Carbon and that the distribution of the $250,000 will be decided by the Towns and Villages collectively by August 1, 2018. CARRIED 8.9 Three Hills Graduation 2018 150/18 Councillor Keiver moved to authorize the Reeve or Deputy Reeve to attend the Three Hills Graduation ceremony on May 19, 2018. CARRIED 6 .I Initials COUNCIL MINUTES OF APRIL 24, 2018 8.10 Drumheller Solid Waste Landfill 151/18 Councillor McGhee moved to direct administration to research the ability to identify Kneehill County residents at the Drumheller Solid Waste Landfill or any other recommendations that would deal with the concern identified. CARRIED The Chair called for a recess at 12:05 p.m. and called the meeting back to order at 1:01 p.m. with all previously mentioned members present with the exception of Councillor Hugo. DISPOSITION OF 9.0 Disposition of Delegation Business DELEGATION BUSINESS 9.1 2017 Audited Financial Statements 152/18 Councillor Penner moved to approve the 2017 Audited Financial Statements. CARRIED Councillor Hugo returned to the meeting at 1:10 p.m. COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Canadian Badlands AGM- Written report provided by Councillor McGhee on the AGM she attended in March. 10.2 Drumheller RCMP Statistics - Drumheller RCMP provided March RCMP statistics for Drumheller detachment. 10.3 Marigold Library- Verbal report provided by Councillor Keiver on the meeting he attended on April 21, 2018. 10.4 Drumheller Solid Waste Association- Verbal report was provided by Councillor Penner on the meeting she attended on April 19, 2018. 153/18 Councillor Penner moved that Council receive the Council and Committee reports as presented. CARRIED COUNCIL ACT LIST 11.0 Council Follow-Up Action List 154/18 Deputy Reeve King moved that Council receive the April 24, 2018 Council Follow-Up Action List as presented for information. CARRIED 7 Initial COUNCIL MINUTES OF APRIL 24, 2018 IN-CAMERA 12.0 In-Camera 155/18 Councillor Christie moved that Council go into closed session to discuss labour matters pursuant to Section 24 of the Freedom of Information and Protection of Privacy Act at 1:11p.m. CARRIED 156/18 Deputy Reeve King moved that Council return to open meeting at 2:14 p.m. CARRIED 2:14 p.m. —meeting recessed to allow return of public. 2:15 p.m. -meeting resumed NEW BUSINESS 8.0 New Business Cont'd 8.1 Alberta Firefighter Curling Association Championship Sponsorship 157/18 Deputy Reeve King moved to remove the Alberta Firefighter Curling Association Championship Sponsorship from the table. CARRIED 158/18 Councillor Penner moved to direct administration to deal with the Alberta Firefighter Curling Association Championship Sponsorship request internally. CARRIED MOTIONS FROM IN- 13.0 Motions from In-Camera CAMERA 13.1 Seniors Outreach 159/18 Councillor Christie moved to direct administration to write a letter to Seniors Outreach inviting them as a delegation to Council to discuss matters outlined in their letter dated April 4, 2018. CARRIED ADJOURNMENT Adjournment The meeting adjourned at 2:17 p.m. Je Wittstock Reeve 1 Hoggan CAO 8 nitials