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Home My WebLink About2018-01-09 Council Meeting Minutes KNEEHILL COUNTY ag< • • ill REGULAR COUNCIL MEETING Co nt" AGENDA "J Tuesday, January 9, 2018 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of December 12, 2017 3.0 Delegations 3.1 BDO Canada LLP, Alan Litster and Ryan Wachter @ 9:00 a.m. 3.2 Canadian Badlands Ltd., Lonna Hoggan @ 10:00 a.m. 4.0 Public Hearings No Public Hearings Scheduled 5.0 Municipal Services 5.1 Transportation No Report 5.2 Water/Wastewater/Environment No Report 5.3 Planning 5.3.1 IDP Committee Appointment Town of Trochu 5.3.2 IDP Committee Appointment Village of Acme 5.3.3 IDP Committee Appointment Village of Linden 5.4 Agricultural Service Board & Parks No Report 5.5 Protective Services No Report 6.0 Corporate Services 6.1 No Report 7.0 Business Arising from Previous Minutes 7.1 Request for Additional Funding- Live Streaming Initiative 8.0 New Business 8.1 Policy#15-13, Rural Community Halls 8.2 Policy#3-6, Convention Attendance/Overnight Allowance/Partner Program and Policy#3-8, Convention/Conference/Meeting Automatically Approved Attendance 8.3 Policy#3-19-4, Reimbursement-Attendance at Community and Invitational Events and Policy#3-19, Reimbursement Council Per Diem and Salary 8.4 Policy#-3-3, Board and Committee Appointments 8.5 Health Advisory Council Meeting 9.0 Disposition of Delegation Business 10.0 Council and Committee Reports 10.1 Drumheller Provincial Policing Reports 10.2 Canadian Badlands Ltd. 10.3 Southern Alberta Energy from Waste (SAWEA) 10.4 Kneehill Regional Doctor Recruitment and Retention Task Force 10.5 Trochu Fire Hall Tour 11.0 Council Follow-up Action List 12.0 In Camera 13.0 Motions from In Camera Adjournment Regular Council Meeting Agenda January 9, 2018 Page 12 MINUTES OF THE JANUARY 9, 2018 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA. PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor(Absent) Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor(Absent) Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Protective Services Manager& Debra Grosfield Communications Officer Manager of Planning and Development Barb Hazelton Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under Council and Committee Reports 10.5 Trochu Fire Hall Tour Additions under Business Arising from Previous Minutes 7.1 Request for Additional Funding- Live Streaming Initiative ADOPTION OF 1.2 Adoption of Agenda AGENDA 1/18 Deputy Reeve King moved approval of the agenda as amended. CARRIED 1 nitlals COUNCIL MINUTES OF JANUARY 9, 2018 MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of December 12,2017 2/18 Councillor Christie moved that the minutes of the Regular Meeting of Council held on December 12, 2017, be approved with the following amendment: Add Township Road#30-0 to 3.1 GFL Compost Facility. CARRIED MUNICIPAL SERV 5.0 Municipal Services PLANNING 5.3 Planning 5.3.1 IDP Committee Appointment Town of Trochu 3/18 Councillor Christie moved that Council appoint Councillor Hugo (Reeve Wittstock as alternate) and Deputy Reeve King to the Town of Trochu Intermunicipal Development Plan Committee. CARRIED 5.3.2 IDP Committee Appointment Village of Acme 4/18 Councillor Christie moved that Council appoint Councillor Hugo (Councillor Penner as alternate) and Reeve Wittstock to the Village of Acme Intermunicipal Development Plan Committee. CARRIED 5.3.3 IDP Committee Appointment Village of Linden 5/18 Deputy Reeve King moved that Council appoint Councillor Hugo (Councillor Keiver as alternate) and Reeve Wittstock to the Village of Linden Intermunicipal Development Plan Committee. CARRIED The Chair called for a recess at 8:50 a.m. and called the meeting back to order at 9:02 a.m. with all previously mentioned Council members present. Alan Litster and Ryan Wachter were present and Barb Hazleton was not present when the meeting reconvened. DELEGATIONS 3.0 Delegations 3.1 BDO Canada LLP{Q7 9:00 a.m. Alan Litster and Ryan Wachter gave a brief pre-audit presentation to Council. Alan Litster and Ryan Wachter left the meeting at 9:18 a.m. 2 Initials COUNCIL MINUTES OF JANUARY 9, 2018 BUSINESS ARISING 7.0 Business Arising from Previous Minutes 7.1 Request for Additional Funding--Live Streaming Initiative 6/18 Deputy Reeve King moved that Council approve a$4,500.00 increase to the budgeted amount of$15,500 originally allocated to the live streaming initiative. CARRIED NEW BUSINESS 8.0 New Business 8.1 Policy# 15-13,Rural Community Halls 7/18 Deputy Reeve King moved to direct Administration to bring back more information regarding the Crossroads Community Hall and how the removal of this funding would affect the hall. CARRIED 8/18 Deputy Reeve King moved to research usage of the Rural Community Hall listed in Policy#15-13, Rural Community Halls. CARRIED The Chair called for a recess at 9:50 a.m. and called the meeting back to order at 10:02 a.m. with all previously mentioned Council members present. Lonna Hoggan and George Glazier were present when the meeting reconvened. DELEGATIONS 3.0 Delegations Cont'd 3.2 Canadian Badlands Ltd. (a 10:00 a.m. Lonna Hoggan and George Glazier provided Council an overview of the Canadian Badlands Ltd. program. Lonna Hoggan and George Glazier left the meeting at 10:14 a.m. NEW BUSINESS 8.0 New Business Cont'd 8.2 Policy #3-6, Convention Attendance/Overnight Allowance/Partner Program and Policy#3-8, Convention /Conference/Meeting Automatically Approved Attendance 9/18 Councillor Christie moved that Policy 3-6, Overnight Allowance/Partner Program be amended to include that Kneehill County will pay for the Partners Program for FCM and reimburse Kneehill County Councillor's partners their travel expenses to FCM. CARRIED 10/18 Deputy Reeve King moved that Policy 3-8, Convention/Conference/Meeting Automatically Approved Attendance, be accepted as proposed and presented. CAR' ILAI) 3 Initials COUNCIL MINUTES OF JANUARY 9, 2018 8.3 Policy#3-19-4,Reimbursement- Attendance at Community and Invitational Events and Policy#3-19, Reimbursement Council Per Diem and Salary 11/18 Councillor Christie moved that Council delete Policy 3-19-4, Reimbursement- Attendance at Community and Invitational Events and approve Policy 3-19, Reimbursement- Council Per Diem and Salary as presented. CARRIED 8.4 Policy#3-3,Board and Committee Appointments 12/18 Councillor McGhee moved that Policy 3-3, Board and Committee Appointments, be accepted as proposed and presented. CARRIED 8.5 Alberta Health Services, Health Advisory Meeting 13/18 Councillor Keiver moved that Council authorize the attendance of Councillor McGhee to attend the Alberta Health Services Health Advisory Council meeting being held in Three Hills on Thursday, January 11, 2018 at the Three Hills Hospital. CARRIED COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Drumheller Provincial Policing Reports- January to October reports were provided. 10.2 Canadian Badlands Ltd.- Unapproved minutes were provided from the November 30, 2017 meeting. 10.3 Southern Alberta Energy from Waste(SAWEA)- Summary Sheet from the November 30, 2017 meeting was provided. 10.4 Kneehill Regional Doctor Recruitment and Retention Task Force- Unapproved minutes were provided from December 13, 2017 Organizational and Regular meeting. 10.5 Trochu Fire Hall Visit- Discussion on Kneehill County Fire Services. 14/18 Councillor Keiver moved that Council receive the Council and Committee reports as presented. CARRIED 4 ' 7)1 �l! Initials COUNCIL MINUTES OF JANUARY 9, 2018 COUNCIL ACT LIST 11.0 Council Follow-Up Action List 15/18 Councillor Keiver moved that Council receive the January 9, 2018 Council Follow-Up Action List as presented for information. CARRIED IN-CAMERA 12.0 In-Camera 16/18 Councillor Wittstock moved that Council go into closed session to discuss legal matters as per Section 20, FOIP Act at 11:52 a.m. CARRIED 17/18 Councillor King moved that Council return to open meeting at 12:03 p.m. CARRIED 12:03 p.m. —meeting recessed to allow return of public. 12:04 p.m. -meeting resumed. ADJOURNMENT Adjournment The meeting adjourned at 12:04 p.m. Jerry Wittstock Reeve Al Hoggan CAO 5 I kJ slik lnitia s