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Home My WebLink About2019-04-23 Council Meeting Minutes KNEEHILL COUNTY REGULAR COUNCIL MEETING Co n"" AGENDA J Tuesday, April 23, 2019 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of April 9, 2019 2.2 Special Council Meeting Minutes of April 15, 2019 3.0 Delegations 3.1 BDO Canada LLP, Alan Litster and Ryan Wachter @ 8:45'a.m.- 2018 Financial Statements 4.0 Public Hearings 4.1 Bylaw 1796- Redesignation portion of SE 19-34-24 W4 from A to LRC @ 11:00 a.m. 5.0 Municipal Services 5.1 Transportation No Report 5.2 Water/Wastevvater/Environment No Report 5.3 Planning No Report 5.4 Agricultural Service Board & Parks 5,4.1 Weed and Pest Inspector, and Soil Conservation Officer 5.5 Protective Services No Report 6.0 Corporate Services 6.1 2018 Audited Financial Statements 6.2 2019 Operating Budget 6.3 2019 Project and Capital Budget 6.4 Water Local Improvement Bylaw Amendments- Bylaws 1790, 1791, 1792 6.5 Water Service Area Special Tax Bylaw 1788 6.6 Trochu Recreation Area Special Tax Bylaw 1789 6.7 2019 Tax Rate Bylaw 1787 7.0 Business Arising from Previous Minutes 7.1 Community Grants to Non Profit Organizations Policy#15-3, Round One 8.0 New Business 8.1 Kneehill 4-H District Request 9.0 Disposition of Delegation & Public Hearing Business 9.1 Bylaw 1796- Redesignation of portion of SE-19-34-24-W4 from A to LRC 10.0 Council and Committee Reports 10.1 Committee of the Whole Meeting- February 5, 2019 10.2 Committee of the Whole Meeting- February 12, 2019 10.3 Canadian Badlands Ltd. 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 Lease- (Section 25 FOIP) 12.2 Legal- (Section 24 FOIP) 13.0 Motions from Closed Session Adjournment Regular Council Meeting Agenda April 23, 2019 Page 12 MINUTES OF THE APRIL 23, 2019 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve (Video Conf) Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ALSO PRESENT: Interim CAO/Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Protective Services Manager Debra Grosfield Public Lands Coordinator Shelby Sherwick Manager of Planning and Development Barb Hazelton Manager of Financial Services Will Wolfe Information Management Supervisor Will Nyman Recording Secretary Carolyn Van der Kuil CALL TO ORDER Deputy Reeve McGhee in the Chair Deputy Reeve McGhee called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under Closed Session 12.2 Legal (Section 24 FOIP) ADOPTION OF 1,2 Adoption of Agenda AGENDA 177/19 Councillor King moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of April 9,2019 178/19 Councillor Christie moved approval of the April 9, 2019 Council Meeting minutes as presented. CARRIED 1 Initials COUNCIL MINUTES OF APRIL 23, 2019 2.2 Special Council Meeting Minutes of April 15,2019. 179/19 Councillor Keiver moved approval of the April 15, 2019 Special Council Meeting minutes as presented. CARRIED MUNICIPAL SERV 5.0 Municipal Services ASB 5.4 Agricultural Service Board 5.4.1 Weed and Pest Inspector, and Soil Conservation Officer 180/19 Councillor King moved to appoint for the term of their employment with Kneehill County Lindsay Dyck, Jayme Ladouceur, Jake Robertson, Jennifer Smyth, and Jeffery Guidolin, Weed and Pest inspectors and Soil Conservation Officers for Kneehill County as per the Alberta Weed Control Act, Agricultural Pest Act and the Soil Conservation Act. CARRIED DELEGATIONS 3.0 Delegations 3.1 BDO Canada LLP, Alan Litster,_Mitch Kennedy and Ryan Wachter Alan Litster, Mitch Kennedy and Ryan Wachter reviewed with Council the Draft 2018 Audited Financial Statements. CORPORATE SERV 6.0 Corporate Services 6.1 2018 Audited Financial Statements 181/19 Reeve Wittstock moved to approve the 2018 Audited Financial Statements as presented. CARRIED 6.2 2019 Operating Budget 182/19 Councillor King moved to approve the 2019 Operating Budget as presented. CARRIED 6.3 2019 Proiect and Capital Budget 183/19 Councillor Christie moved to approve the 2019 Capital Budget as presented. CARRIED The Chair called for a recess at 9:28 a.m. and called the meeting back to order at 9:41 a.m. with all previously mentioned members present. 2 c .r4e&c) Initials COUNCIL MINUTES OF APRIL 23, 2019 BYLAW#1790 6.4a Bylaw#1790, Selkirk Amendment Bylaw 184/19 Councillor King moved that Council give first reading to Bylaw#1790 that being a bylaw for the Selkirk Water Service Area Project, replacing Schedule B of Bylaw 1682 due to subdivision activity. CARRIED 185/19 Councillor Christie moved that second reading be given to Bylaw#1790. CARRIED 186/19 Reeve Wittstock moved that Council gives unanimous consent for third and final reading to Bylaw#1790. CARRIED UNANIMOUSLY 187/19 Councillor Keiver moved that third reading be given to Bylaw#1790. CARRIED UNANIMOUSLY BYLAW#1791 6.4b Bylaw #1791, Gamble Amendment Bylaw 188/19 Councillor King moved that Council give first reading to Bylaw#1791 that being a bylaw for the Gamble Water Service Area Project, replacing Schedule B of Bylaw 1681 due to subdivision activity. CARRIED UNANIMOUSLY 189/19 Councillor Penner moved that second reading be given to Bylaw #1791. CARRIED UNANIMOUSLY 190/19 Councillor Christie moved that Council gives unanimous consent for third and final reading to Bylaw#1791. CARRIED UNANIMOUSLY 191/19 Councillor Keiver moved that third reading be given to Bylaw#1791. CARRIED UNANIMOUSLY 6.4c Bylaw #1792,Hesketh Amendment Bylaw 192/19 Councillor Hugo moved that Council give first reading to Bylaw#1792 that being a bylaw for the Grainger/Hesketh Water Service Area Project, replacing Schedule B of Bylaw 1696 due to subdivision activity. CARRIED UNANIMOUSLY 3 a'&91 Initials COUNCIL MINUTES OF APRIL 23, 2019 193/19 Reeve Wittstock moved that second reading be given to Bylaw#1792. CARRIED UNANIMOUSLY 194/19 Councillor King moved that Council gives unanimous consent for third and final reading to Bylaw#1792. CARRIED UNANIMOUSLY 195/19 Councillor Penner moved that third reading be given to Bylaw#1792. CARRIED UNANIMOUSLY 6.5 Bylaw #1788, Water Service Area Tax 196/19 Councillor King moved that Council give first reading to Bylaw#1788 that being a bylaw for the 2019 Water Service Area Special Tax. CARRIED UNANIMOUSLY 197/19 Councillor Christie moved that second reading be given to Bylaw#1788. CARRIED UNANIMOUSLY 198/19 Reeve Wittstock moved that Council gives unanimous consent for third and final reading to Bylaw#1788. CARRIED UNANIMOUSLY 199/19 Councillor Penner moved that third reading be given to Bylaw#1788. CARRIED UNANIMOUSLY 6.6 Bylaw #1789, Trochu Recreation 200/19 Councillor King moved that Council give first reading to Bylaw#1789 that being a bylaw for the 2019 Trochu Recreation Area Special Tax. CARRIED UNANIMOUSLY 201/19 Councillor Christie moved that second reading be given to Bylaw#1789. CARRIED UNANIMOUSLY 202/19 Councillor Keiver moved that Council gives unanimous consent for third and final reading to Bylaw#1789. CARRIED UNANIMOUSLY 203/19 Councillor Penner moved that third reading be given to Bylaw#1789. CARRIED UNANIMOUSLY 4 Initials COUNCIL MINUTES OF APRIL 23, 2019 6.7 Bylaw#1787,2019 Tax Rates 204/19 Councillor Christie moved that Council give first reading to Bylaw#1787 that being a bylaw for the 2019 Tax Rates. CARRIED UNANIMOUSLY 205/19 Councillor Penner moved that second reading be given to Bylaw#1787. CARRIED UNANIMOUSLY 206/19 Councillor King moved that Council gives unanimous consent for third and final reading to Bylaw#1787. CARRIED UNANIMOUSLY 207/19 Councillor Hugo moved that third reading be given to Bylaw#1787. CARRIED UNANIMOUSLY BUSINESS ARISING 7.0 Business Arising from Previous Minutes 7.1 Community Grants to Non Profit Organizations Policy#15-3, Round One 208/19 Councillor King moved to approve the March 2019 Community Grants to Non-Profit Organizations funding to the following organizations: • Swalwell Ladies Town & Country Club- $1,878.74 • Kneehill Historical Society- $4,228.00 • Wimborne Community Centre- $5,000.00 • Three Hills Victim Services Association- $500.00 • Acme Seniors Association- $2,000.00 CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business 8.1 Kneehill 4-H District Request 209/19 Reeve Wittstock moved to approve sponsorship in the amount of $600.00 to the Kneehill 4-H District to help with the cost of printing the 2019 District Show/Sale Catalogue. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Committee of the Whole Meeting—Approved minutes were provided from the February 5, 2019 meeting. 10.2 Committee of the Whole Meeting—February 12,2019 - Approved minutes were provided from the February 12, 2019 meeting. 10.3 Canadian Badlands Ltd.-Approved minutes were provided from the March 15, 2018 AGM 5 C\ P.1 (164A-) Initials COUNCIL MINUTES OF APRIL 23, 2019 210/19 Councillor Penner moved that Council receive the Council and Committee reports as presented. CARRIED COUNCIL ACT LIST 11.0 Council Follow-Up Action List 211/19 Councillor King moved that Council receive the April 23, 2019 Council Follow-Up Action List as presented for information. CARRIED The Chair called for a recess at 10:27 a.m. and called the meeting back to order at 11:00 a.m. with all previously mentioned members present. PUBLIC HEARINGS 4.0 Public Hearings 4.1 Bylaw #1796—Redesignation portion of SE 19-34-24 W4 from A to LRC (&, 11:00 a.m. Deputy Reeve McGhee declared that the Public Hearing for Bylaw #1796 be opened at 11:00 a.m. Person(s) who presented: Deanna Keiver, Kneehill County Planner Carl Scheunert, Applicant Person(s)who spoke in favour: Denise Radomske Pat Hovan Person(s) who spoke in opposition: Ernie &Marjorie Scheunert Person(s) who spoke with Barb Maxwell Concerns: Person(s) who spoke in rebuttal: Carl Scheunert, Applicant 212/19 Councillor King moved that the Public Hearing for Bylaw#1796 be closed at 11:34 a.m. CARRIED DISPOSITION OF 9.0 Disposition of Delegation Business DELEGATION BUSINESS 9.1 Bylaw 1796- Redesignation of portion of SE 19-34-24-W4 from A to LRC 213/19 Councillor Penner moved that Council give second reading of proposed Bylaw 1796 for the purpose of amending Land Use Bylaw 1773 by redesignating a portion of the SE 19-34-24 W4 from Agriculture District to Local Rural Commercial District. CARRIED UNANIMOUSLY 6 Initials COUNCIL MINUTES OF APRIL 23, 2019 214/19 Councillor Christie moved that Council approve third reading of proposed Bylaw 1796 for the purpose of amending Land Use Bylaw 1773 by redesignating a portion of the SE 19-34-24 W4 from the Agriculture District to the Local Rural Commercial District. CARRIED UNANIMOUSLY CLOSED SESSION 12.0 Closed Session 215/19 Councillor Penner moved that Council convene in closed session to discuss Lease pursuant to section 25 and Legal pursuant to section 24 of the Freedom of Information and Protection of Privacy Act, at 11:55 a.m. CARRIED The following people were in attendance of the closed session to provide a report and advise Council: Laurie Watt, Director of Municipal Services Mike Morton, Director of Corporate Services Carolyn Van der Kuil, Recording Secretary Will Nyman, Information Management Supervisor 216/19 Councillor Christie moved that Council return to open meeting at 12:50 p.m. CARRIED 12:50 p.m. —meeting recessed to allow return of public. 12:50 p.m. - meeting resumed with public present. 13.0 Motions from Closed Session 217/19 Councillor King moved that from May 1, 2019 to April 30, 2020 the Kneehill Medical Clinic will pay 90% of the rent as per the Lease Agreement, in acknowledgement of the fact that there has been some issues with the building. CARRIED UNANIMOUSLY 218/19 Councillor Penner moved that Council agrees to accept the settlement offer as recommended by legal counsel and administration for payment of tax rolls 31230541500, 31230931200, 31230940910, 31231031400, 31231510100, 31231520600 & 34253631100 for a total of $118,872.19; and any balances outstanding on rolls 30242920300, 31232220400 &40001610000 will be written off as not collectable, and, Council designate the CAO to execute any documentation required in the settlement of this matter. CARRIED 7 Ini ials COUNCIL MINUTES OF APRIL 23, 2019 ADJOURNMENT Adjournment The meeting adjourned at 12:55 p.m. „ /2.;(!] Faye McGhee Deputy Reeve oJzIe Laurie Watt Interim CAO 8 Initials