HomeMy WebLinkAbout2019-04-09 Council Meeting Minutes KNEEHILL COUNTY
illREGULAR COUNCIL MEETING
t`Co n AGENDA
"'� Tuesday, April 9, 2019
8:30 a.m.
Kneehill County Council Chambers
1600- 2ND Street NE
Three Hills, Alberta
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Special Council Meeting Minutes of March 21, 2019
2.2 Special Council Meeting Minutes of March 25, 2019
2.3 Regular Council Meeting Minutes of March 26, 2019
3.0 Delegations
No Delegations Scheduled
4.0 Public Hearings
No Public Hearings Scheduled
5.0 Municipal Services
5.1 Transportation
No Report
5.2 Water/Wastewater/Environment
No Report
5.3 Planning
No Report
5.4 Agricultural Service Board & Parks
5.4.1 Seasonal Staff and Budget Amendment
5.4.2 ASB Rental Equipment
5.5 Protective Services
No Report
6.0 Corporate Services
6.1 4' Quarter 2018 Financial Report
6.2 Bank Reconciliation — October to December 2018
6.3 2018 Financial Surplus
6.4 2018 Transitional Reserve Reallocation
6.5 2018 Project Budget Carry Forward to 2019
7.0 Business Arising from Previous Minutes
7.1
8.0 New Business
8.1 Policy# 3-3, Board and Committee Appointments
8.2 Rocky View County Letter
9.0 Disposition of Delegation & Public Hearing Business
9.1
10.0 Council and Committee Reports
10.1 Kneehill Regional Doctor Recruitment and Retention Committee
10.2 Red Deer River Municipal Users Group
11.0 Council Follow-up Action List
12.0 Closed Session
12.1 Intergovernmental Relations (Section 21)
12.2 Personnel (Section 19)
13.0 Motions from Closed Session
Adjournment
Regular Council Meeting Agenda April 9, 2019 Page 12
MINUTES OF THE APRIL 9, 2019 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ALSO PRESENT:
Interim Chief Administrative Officer Laurie Watt
Director Corporate Services Mike Morton
Protective Services Manager Debra Grosfield
Manager of ASB and Parks Bowen Clausen
Manager of Financial Services Will Wolfe
Information Management Supervisor Will Nyman
Recording Secretary Carolyn Van der Kuil
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Additions under Agricultural Service Board & Parks
5.4.2 ASB Rental Equipment
Additions under New Business
8.2 Letter from Rocky View County
ADOPTION OF 1.2 Adoption of Agenda
AGENDA
154/19 Councillor Christie moved approval of the agenda as amended.
CARRIED UNANIMIOUSLY
MINUTES 2.0 Minutes
2.1 Special Council Meeting Minutes of March 21,2019
155/19 Deputy Reeve McGhee moved approval of the March 21, 2019 Special
Council Meeting minutes as presented.
CARRIED UNANIMOUSLY
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COUNCIL MINUTES OF APRIL 9, 2019
2.2 Special Council Meeting Minutes of March 2512019
156/19 Councillor Penner moved approval of the March 25, 2019 Special
Council Meeting minutes as presented.
CARRIED UNANIMOUSLY
2.1 Regular Council Meeting Minutes of March 26,2019
157/19 Councillor King moved approval of the March 26, 2019 Council
Meeting minutes as presented.
CARRIED UNANIMOUSLY
ASB 5.4 Agricultural Service Board
5.4.1 Seasonal Staff and Budget Amendment
158/19 Councillor Christie moved that Council approve an additional $30,000
to the Agricultural Services 2019 budget for a seasonal position and
funding for advertising and education on Clubroot, with funds to come
from general operating revenues.
CARRIED UNANIMOUSLY
5.4.2 ASB Rental Equipment
159/19 Deputy Reeve McGhee moved that Council supports the
recommendation of the Agricultural Service Board to discontinue the
rental equipment program, donating the Scales and Cattle Chute to the
local 4-H district, and to dispose of the remainder rental equipment
through a local equipment bid.
CARRIED
CORPORATE SERV 6.0 Corporate Services
6.1 4th Quarter 2018 Financial Report
160/19 Deputy Reeve McGhee moved that Council receives for information
the January to December 2018 Financial Reports as presented.
CARRIED UNANIMOUSLY
6.2 Bank Reconciliation- October to December 2018
161/19 Councillor King moved that Council receives for information the
October to December 2018 Bank Reconciliation as presented.
CARRIED UNANIMOUSLY
6.3 2018 Financial Surplus
162/19 Councillor King moved that Council transfer the 2018 Financial
Surplus funds in total of$3,500,000 to the following reserves: $2.1
million to Revenue Stabilization Reserve and $1.4 million to Road
Reserve.
CARRIED
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COUNCIL MINUTES OF APRIL 9, 2019
6.4 2018 Transitional Reserve Reallocation
163/19 Councillor Hugo moved that Council transfer $116,923.11 from
Transitional Reserve to Gravel Reserve for 2018.
CARRIED UNANIMOUSLY
6.5 2018 Project Budget Carry Forward to 2019
164/19 Councillor McGhee moved that Council transfer $793,521.51 to
Transitional Reserve for the purposes of funding the 2018 projects
carried forward to 2019.
CARRIED UNANIMOUSLY
The Chair called for a recess at 9:20 a.m. and called the meeting back
to order at 9:37 a.m. with all previously mentioned members present.
NEW BUSINESS 8.0 New Business
8.1 Policy #3-3, Board and Committee Appointments
165/19 Councillor King moved that Policy#3-3, Board and Committee
Appointments be approved as presented.
CARRIED UNANIMOUSLY
8.2 Rocky View County Letter
166/19 Councillor King moved to direct administration to respond to Rocky
View County's request for a meeting and note that at some point, in the
future, when it is convenient, we agree to a meeting.
CARRIED UNANIMOUSLY
COUNCIL REPORTS 10.0 Council and Committee Reports
10.1 Knechill Regional Doctor Recruitment and Retention
Committee-Unapproved minutes were provided from the March 20th,
2019 meeting.
10.2 Red Deer River Municipal Users Group-Unapproved minutes
from the March 21, 2019 meeting were provided.
167/19 Councillor McGhee moved that Council receive the Council and
Committee reports as presented.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 11.0 Council Follow-Up Action List
168/19 Councillor King moved that Council receive the April 9, 2019 Council
Follow-Up Action List as presented for information.
CARRIED UNANIMOUSLY
CLOSED SESSION 12.0 Closed Session
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COUNCIL MINUTES OF APRIL 9, 2019
169/19 Councillor Christie moved that Council convene in closed session to
discuss Intergovernmental Relations and Personnel pursuant to section
21 and section 19 of the Freedom of Information and Protection of
Privacy Act, at 9:47 a.m.
CARRIED
The following people were in attendance of the closed session to
provide a report and advise Council:
Laurie Watt, Interim CAO
Mike Morton, Director of Corporate Services
Carolyn Van der Kuil, Recording Secretary
Will Nyman, Information Management Supervisor
170/19 Councillor Penner moved that Council return to open meeting at 10:46
a.m.
CARRIED
10:47 a.m. —meeting recessed to allow return of public.
10:47 a.m. - meeting resumed with public present.
13.0 Motions from Closed Session
171/19 Deputy Reeve McGhee moved that Council approve the Chief
Administrative Officer Term Employment Agreement between Mike
Haugen and Kneehill County.
CARRIED UNANIMOUSLY
172/19 Councillor Penner moved that Council authorize the Reeve to sign the
Chief Administrative Officer Term Employment Agreement with Mike
Haugen on behalf of Kneehill County.
CARRIED UNANIMOUSLY
173/19 Councillor King moved that the Chief Administrative Officer Term
Employment Agreement between Mike Haugen and Kneehill County
remain confidential in accordance with FOIPPA Section 17 "disclosure
harmful to personal privacy".
CARRIED UNANIMOUSLY
174/19 Councillor King moved that Council formally appoint Mike Haugen to
carry out the powers, duties and functions of Chief Administrative
Officer in accordance with Section 205 (1) of the Municipal
Government Act and Kneehill County CAO Bylaw No. 1765, effective
May 1, 2019.
CARRIED UNANIMOUSLY
ADJOURNMENT Adjournment
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COUNCIL MINUTES OF APRIL 9, 2019
The meeting adjourned at 10:50 a.m.
9 tl)W
Jerry Wittstock
Reeve
(61-c-c-c:
Laurie Watt
Interim CAO
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Initials