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HomeMy WebLinkAbout2019-03-26 Council Meeting Minutes KNEEHILL COUNTY .�fl REGULAR COUNCIL MEETING Co ntu AGENDA '"J Tuesday, March 26, 2019 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of March 12, 2019 3.0 Delegations 3.1 Community Grant Application- Three Hills Amateur Radio- Shirley Hughes @ 9:45 a.m. 3.2 Community Grant Application-Three Hills Curling Club- © 9:30 a.m. 4.0 Public Hearings 4.1 Public Hearing for Bylaw#1773 —Redesignation from A to I; SW 13-34-24-W4 @10:00 a.m. 5.0 Municipal Services 5.1 Transportation No Report 5.2 Water/Wastewater/Environment No Report 5.3 Planning 5.3.1 Bylaw 1794- Redesignation NW 30-33-26-W4 -from A to DC6 5.3.2 Bylaw 1796- Redesignation SE 19-34-24-W4- from A to LRC 5.4 Agricultural Service Board & Parks No Report 5.5 Protective Services No Report 6.0 Corporate Services 6.1 Cancellation of Tax Forfeiture Taxes 6.2 Bad Debts/Doubtful Accounts 6.3 Cancellation of Linear Taxes for Roll 40001750000 6.4 Master Rates Bylaw#1795 7.0 Business Arising from Previous Minutes 7.1 Municipal Planning Commission Member at Large Applicants 8.0 New Business 8.1 Rehoboth Christian Ministries Request 8.2 Parade Season 2019 8.3 Strategic Plan 8.4 First Round of Community Grants to Non-Profits 2019 8.5 Town of Trochu Grand Opening 8.6 Torrington Wellness Centre 9.0 Disposition of Delegation & Public Hearing Business 9.1 Bylaw#1773- Redesignation of a portion of the SW-13-34-24-W4 from A to 10.0 Council and Committee Reports 10.1 Police Advisory Committee 10.2 Drumheller & District Solid Waste Association 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 Legal Matters (Section 24) 12.2 Request to Purchase or Lease Property (Section 21) 12.3 Intergovernmental Relations (Section 21) 12.4 Personnel Matter(Section 17 & 19) 12.5 Grader Operations (Sec 24) 13.0 Motions from Closed Session Adjournment Regular Council Meeting Agenda March 26, 2019 Page 12 MINUTES OF THE MARCH 26, 2019 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ABSENT: ALSO PRESENT: Interim Chief Administrative Officer Peter Tarnawsky Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Protective Services Manager Debra Grosfield Sr. Manager of Transportation and Facilities Brad Buchert Manager of Planning and Development Barb Hazelton Information Management Supervisor Will Nyman Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under Closed Session 12.5 Grader Operations (Sec 24) Additions under New Business 8.5 Trochu Town Office Open House 8.6 Torrington Wellness Centre ADOPTION OF 1.2 Adoption of Agenda AGENDA 119/19 Councillor King moved approval of the agenda as amended. CARRIED 1 s 0CL) L Initials COUNCIL MINUTES OF MARCH 26, 2019 MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of March 12, 2019 120/19 Deputy Reeve McGhee moved approval of the March 12, 2019 Council Meeting minutes as presented. CARRIED MUNICIPAL SERV 5.0 Municipal Services PLANNING 5.3 Planning 5.3.1 Bylaw 1794—Redesignation NW 30-33-26 W4—from A to DC6 121/19 Deputy Reeve McGhee moved first reading of proposed Bylaw 1794. CARRIED UNANIMOUSLY 122/19 Councillor King moved to schedule the Public Hearing for April 23, 2019 at 10:00 a.m. as per Sec. 230 of the MGA, for the purposes of amending Land Use Bylaw 1773 for the redesignation of portions of the NW 30-33-26 W4 (Plan 1014421, Block 1, Lot 1), from the Agriculture District to the Direct Control District 6. CARRIED UNANIMOUSLY 5.3.2 Bylaw 1796—Redesignation SE 19-34-24—from A to LRC 123/19 Councillor Christie moved first reading of proposed Bylaw 1796 for the purpose of amending Land Use Bylaw 1773 by redesignating a portion of the SE 19-34-24 W4 from Agriculture to Local Rural Commercial District. CARRIED UNANIMOUSLY 124/19 Councillor King moved to schedule the Public Hearing, as per Section 230 of the Municipal Government Act, to be held on April 23, 2019 at 11:00 a.m. CARRIED UNANIMOUSLY CORPORATE SERV 6.0 Corporate Services 6.1 Cancellation of Tax Forfeiture Taxes 125/19 Deputy Reeve McGhee moved to approve the transfer of$14,523.05 to Doubtful Accounts for 2018 being uncollected taxes and penalties on Rolls 32263416000 & 32233114000; the cancellation of outstanding tax arrears in the amount of$493.89 on Roll 34232023000 and to remove the Tax Forfeiture status pursuant to Sections 347 & 428.2 of the Municipal Government Act. CARRIED UNANIMOUSLY 2 CC-1AL) Initials COUNCIL MINUTES OF MARCH 26, 2019 6.2 Bad Debts/Doubtful Accounts 126/19 Deputy Reeve McGhee moved to direct administration to contact the three largest accounts directly that are in tax arrears that equal 2 million plus. CARRIED 127/19 Councillor Penner moved to approve the transfer of$872,512.67 to Doubtful Accounts for 2018 uncollected taxes, penalties and costs on rolls: 28200631410, 28200740900, 28201220410, 28201820500, 28210241500, 28210241510, 28210310800, 28211231100, 28211841500, 28212010200, 28212010800, 28212231400, 28213431200, 28221341000, 28221610700, 28222431100, 28222431120, 28222431400, 28222541000, 28241620600, 29210910700, 29210920600, 29243131400, 29251041000, 30230631400, 30231141500, 30232241500, 31231231100, 32232410800, 32232420600, 32240810200, 32252631410, 33242220400, 40000230000, 40000370000, 40001010000, 40001030000, 40001620000, 40001640000, 40001680000, 40001750000 and apply for the Provincial Education Requisition Credit. CARRIED UNANIMOUSLY 6.3 Cancellation of Linear Taxes for Roll 40001750000 128/19 Councillor King moved that Council approves the cancellation of outstanding tax arrears in the amount of$3,953.09; and request to inactivate Roll 40001750000 pursuant to Section 347 of the Municipal Government Act based on the inability to collect due to corporate bankruptcy; and that County apply for the Provincial Education Requisition Credit. CARRIED UNANIMOUSLY The Chair called for a recess at 9:22 a.m. and called the meeting back to order at 9:30 a.m. with all previously mentioned members present. DELEGATIONS 3.0 Delegations 3.2 Community Grant Application: Three Hills Curling Club -A 9:30 a.m. Darrin Frere presented to Council the Three Hills Curling Club's Community Grant Application, as their request was over$5,000.00. The Chair called for a recess at 9:38 a.m. and called the meeting back to order at 9:45 a.m. with all previously mentioned members present. 3 l'_ (-L(W) Initials COUNCIL MINUTES OF MARCH 26, 2019 3.1 Community Grant Application: Three Hills Amateur Radio- Shirley Hughes �7a 9:45 a.m. Shirley Hughes presented to Council the Three Hills Amateur Radio's Community Grant Application, as their request was over $5,000.00. The Chair called for a recess at 9:50 a.m. and called the meeting back to order at 10:01 a.m. with all previously mentioned members present. PUBLIC HEARINGS 4.0 Public Hearings 4.1 Bylaw #1786—Redesignation from A to I: SW 13-34-24 W4 10:00 a.m. 129/19 Councillor King moved that the Public Hearing for Bylaw#1786 be opened at 10:00 a.m. CARRIED Person(s) who presented: Barb Hazelton, Kneehill County Robert Clake, Applicant- Secure Energy Services Kenneth Lubon, Applicant- Secure Energy Services Person(s)who spoke in favour: C. O. Winther Kenneth Anderson Darrell Fraser Lorne Winther Person(s)who spoke in opposition: Len& Lorine McCook then retracted their position Kevin Niemi Person(s) who spoke in rebuttal: None 130/19 Deputy Reeve McGhee moved that the Public Hearing for Bylaw #1786 be closed at 10:51 a.m. CARRIED The Chair called for a recess at 10:51 a.m. and called the meeting back to order at 11:05 a.m. with all previously mentioned Council members present. 6.4 Master Rates Bylaw#1795 131/19 Deputy Reeve McGhee moved that Council give first reading to Bylaw#1795 that being a bylaw to establish rates, fees and charges for various operations products, permits and services. CARRIED UNANIIMOUSLY 132/19 Councillor Penner moved that second reading be given to Bylaw #1795. CARRIED 4 � (� vInitials COUNCIL MINUTES OF MARCH 26, 2019 133/19 Councillor Christie moved that Council gives unanimous consent for third and final reading to Bylaw#1795. CARRIED UNANIMOUSLY 134/19 Councillor Keiver moved that third reading be given to Bylaw#1795. CARRIED NEW BUSINESS 8.0 New Business 8.1 Rehoboth Christian Ministries Request 135/19 Councillor King moved to waive the Keivers Lake Day Use Area fees for four (4) days during the week this summer to the Rehoboth Christian Ministries. CARRIED UNANIMOUSLY 8.2 Parade Season 2019 136/19 Deputy Reeve McGhee moved to authorize attendance to Council to participate in the Linden, Carbon, Acme, Trochu and Three Hills 2019 parades. CARRIED 8.3 Strategic Ilan 137/19 Deputy Reeve McGhee moved to direct administration to bring the Strategic Plan to the April 15th Committee of the Whole Meeting for further discussion. CARRIED UNANIMOUSLY 8.4 First Round of Community Grants to Non-Profits 2019 138/19 Deputy Reeve McGhee moved to direct administration to bring the Community Grants to Non-Profit applications to the April 15th Committee of the Whole Meeting. CARRIED UNANIMOUSLY 8.5 Trochu Grand Onening 139/19 Councillor Penner moved to authorize attendance for all of Council to attend the Trochu Town Office Grand Opening on April 2, 2019. CARRIED UNANIMOUSLY 8.6 Torrington Wellness Centre 140/19 Councillor King moved to authorize attendance for Councillor Keiver to attend the Torrington Wellness Centre event on March 30, 2019. CARRIED UNANIMOUSLY 5104 'Lc) Initials COUNCIL MINUTES OF MARCH 26, 2019 BUSINESS ARISING 7.0 Business Arising from Previous Minutes 7.1 Municipal Planning Commission Member at Large Applicants 141/19 Councillor Christie moved to convene in Closed Session to discuss Personnel Matters pursuant to Section 17 of the Freedom of Information and Protection of Privacy Act, at 11:41 a.m. CARRIED The following people were in attendance of the closed session to provide a report and advise Council: Peter Tarnawsky, Interim CAO Laurie Watt, Director of Municipal Services Mike Morton, Director of Corporate Services Carolyn Van der Kuil, Recording Secretary Will Nyman, Information Management Supervisor 142/19 Councillor Christie moved return to open meeting at 11:54 a.m. CARRIED 143/19 Councillor Keiver moved to appoint Dennis Tainsh to the Municipal Planning Commission effective immediately until the October 22, 2019 Organizational Meeting. CARRIED UNANIMOUSLY The Chair called for a recess at 11:55 a.m. and called the meeting back to order at 1:11 p.m. with all previously mentioned Council members present. DISPOSITION OF 9.0 Disposition of Delegation Business DELEGATION BUSINESS 9.1 Bylaw 1786—Redesignate a portion of SW 13-34-24 W4 from A to I 144/19 Deputy Reeve McGhee moved second reading of proposed Bylaw 1786 for redesignation of a portion of SW 13-34-24 W4 from Agriculture District to Industrial District. CARRIED 145/19 Councillor Christie moved third reading of proposed Bylaw 1786 for redesignation of a portion of SW 13-34-24 W4 from Agriculture District to Industrial District. CARRIED 6 Initials COUNCIL MINUTES OF MARCH 26, 2019 COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Police Advisory Committee; Unapproved Committee Report provided from the February 21, 2019 meeting. 10.2 Drumheller& District Solid Waste Association; Unapproved minutes were provided from the February 21, 2019 meeting. 146/19 Councillor Penner moved that Council receive the Council and Committee reports as presented. CARRIED DISPOSITION OF 9.0 Disposition of Delegation Business DELEGATION BUSINESS 147/19 Councillor Christie moved to defer the requests made by the Three Hills Amateur Radio and the Three Hills Curling Club to the April 15, 2019 Committee of the Whole Meeting. CARRIED UNANIMOUSLY COUNCIL ACT LIST 11.0 Council Follow-Up Action List 148/19 Councillor King moved that Council receive the March 12, 2019 Council Follow-Up Action List as presented for information. CARRIED UNANIMOUSLY CLOSED SESSION 12.0 Closed Session 149/19 Deputy Reeve McGhee moved that Council convene in closed session to discuss Legal Matters, Request to Purchase or Lease Property, Intergovernmental Relations and Personnel Matter pursuant to sections 24, 21, 17 and 19 respectively of the Freedom of Information and Protection of Privacy Act, at 1:22 p.m. CARRIED The following people were in attendance of the closed session to provide a report and advise Council: Peter Tarnawsky, Interim CAO Laurie Watt, Director of Municipal Services Mike Morton, Director of Corporate Services Carolyn Van der Kuil, Recording Secretary Will Nyman, Information Management Supervisor Brad Buchert, Sr. Manager of Transportation Barb Hazelton, Manager of Planning and Development The following people left closed session at 2:04 p.m. Laurie Watt, Director of Municipal Services 7 #.16LInitials COUNCIL MINUTES OF MARCH 26, 2019 Mike Morton, Director of Corporate Services Carolyn Van der Kuil, Recording Secretary Will Nyman, Information Management Supervisor Brad Buchert, Sr. Manager of Transportation Barb Hazelton, Manager of Planning and Development 150/19 Councillor King moved that Council return to open meeting at 2:30 p.m. CARRIED UNANIMOUSLY 2:30 p.m. —meeting recessed to allow return of public. 2:30 p.m. - meeting resumed with public present. 13.0 Motions from Closed Session 151/19 Deputy Reeve McGhee moved that Council approve in principle the Agreements for Transportation and Recreation with the Town of Trochu as presented. CARRIED UNANIMOUSLY 152/19 Councillor King moved to direct administration to respond to the Village of Carbon's request to buy or lease a portion of the lands owned by Kneehill County in the Village of Carbon, stating we are unable to accommodate their request at this time. CARRIED UNANIMOUSLY 153/19 Councillor Penner moved that Council authorize the Reeve, Deputy Reeve and Interim CAO to negotiate with the concurred permanent CAO candidate. CARRIED UNANIMIOUSLY ADJOURNMENT Adjournment The meeting adjourned at 2:33 p.m. p..k,),15-604 Jerry Wittstock Reeve Laurie Watt Interim CAO 8 It)(-6-4-) 0 Initials