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Home My WebLink About2019-03-12 Council Meeting Minutes KNEEHILL COUNTY illREGULAR COUNCIL MEETING Co n AGENDA ""�J Tuesday, March 12, 2019 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of February 26, 2019 3.0 Delegations 3.1 Accurate Assessment- Troy Bites, Sean Barrett, Ray Fortin, Kris Meadows @ 10:00 a.m. 3.2 Acme Alumni, Matt Price @ 8:30 a.m. 4.0 Public Hearings No Public Hearings Scheduled 5.0 Municipal Services 5.1 Transportation No Report 5.2 Water/Wastewater/Environment 5.2.1 Churchill Water System Rehabilitation 5.3 Planning 5.3.1 Development of Undeveloped Road Allowance Policies 5.3.2 Appraisal of portion of Road Closure in Wimborne 5.4 Agricultural Service Board 8 Parks 5.4.1 Clubroot Policy# 1-29-3 5.4.2 Soil Conservation - ASB Rental Equipment Policy#1-30-1 5.5, Protective Services 5.5.1 , Annual Appointment of Fire Guardians 5.5.2 Bylaw#1793, Enforcement Officer Bylaw 6.0 Corporate Services 6.1 Three Hills and District Seed Cleaning Plant Ltd Request 6.2 Policy#3-16, Organizational Chart 7.0 Business Arising from Previous Minutes 7.1 8.0 New Business 8.1 Rural Municipalities of Alberta Spring Conference Resolutions 8.2 Council Meeting Date 8.3 Committee of the Whole Meeting Date 8.4 Trochu Library Board Request 9.0 Disposition of Delegation & Public Hearing Business 9.1 10.0 Council and Committee Reports 10.1 Community Futures Wildrose 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 Intergovernmental Relations (Section 21:)r 12.2 Personnel Matter (Section 17) 13.0 Motions from Closed Session Adjournment Regular Council Meeting Agenda March 12, 2019 Page 12 MINUTES OF THE MARCH 12, 2019 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA PRESENT: Division No. 1 Faye McGhee, Deputy Reeve Division No. 2 Debbie Penner, Councillor(Left the meeting at 10:00 a.m.) Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Councillor ALSO PRESENT: Interim Chief Administrative Officer Peter Tarnawsky Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Protective Services Manager Debra Grosfield Sr. Manager of Transportation and Facilities Brad Buchert Manager of ASB and Parks Bowen Clausen Environmental Services Manager John McKiernan Manager of Planning and Development Barb Hazelton Information Management Supervisor Will Nyman Recording Secretary Carolyn Van der Kuil Communications Officer Christine Anderson CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:31 a.m. AGENDA 1.0 Agenda L1 Additions to the Agenda Additions under New Business 8.4 Trochu Library Board Request ADOPTION OF 1.2 Adoption of Agenda AGENDA 83/19 Deputy Reeve McGhee moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Rejular Council Meeting Minutes of February 26,2019 84/19 Councillor Christie moved approval of the February 26, 2019 Council Meeting minutes as presented. CARRIED UNANIMOUSLY 1 Initials COUNCIL MINUTES OF MARCH 12, 2019 DELEGATIONS 3.0 Delegations 3.2 Acme Alumni,Matt Price (a 8:30 a.m Matt Price made a request to Council for Kneehill County to administer the Farm Credit Corporation Agri-Spirt Grant for the Acme Alumni gymnasium project. CLOSED SESSION 12.0 Closed Session 85/19 Councillor King moved that Council convene in closed session to discuss Intergovernmental Relations and Personnel pursuant to section 21 and section 17, respectively, of the Freedom of Information and Protection of Privacy Act, at 8:40 a.m. CARRIED The following people were in attendance of the closed session to provide a report and advise Council: Peter Tarnawksy, Interim CAO Laurie Watt, Director of Municipal Services entered the meeting at 8:55 a.m. Mike Morton, Carolyn Van der Kuil, Barb Hazelton and Debra Grosfield entered the meeting at 9:03 a.m. 86/19 Councillor King moved that Council return to open meeting at 10:01 a.m. CARRIED UNANIMOUSLY 10:02 a.m. —meeting recessed to allow return of public. 10:02 a.m. - meeting resumed with public present. The Chair called for a recess at 10:02 a.m. and called the meeting back to order at 10:08 a.m. with Councillor Penner absent for the remainder of the meeting and all other previously mentioned members present. DELEGATIONS 3.0 Delegations 3.1 Accu rate Assessment—Troy Birtles, Kris Meadows Troy Birtles and Kris Meadows from Accurate Assessment presented to Council, Kneehill County's assessment highlights. Troy Birtles and Kris Meadow presentation ended at 10:29 a.m. 2 V Initials COUNCIL MINUTES OF MARCH 12, 2019 MUNICIPAL SERV 5.0 Municipal Services WATER 5.2 Water/Wastewater/Environment 5.2.1 Churchill Water System Rehabilitation 87/19 Councillor King moved to receive the Churchill Water System Rehabilitation Report as information and direct administration to draft letters to be sent to all existing users on the Churchill water system. CARRIED UNANIMOUSLY PLANNING 5.3 Planning 5.3.1 Development of Undeveloped Road Allowance Policies 88/19 Deputy Reeve McGhee moved to accept Policy 13-39 as presented and delete Policy 5-13A. CARRIED UNANIMOUSLY 89/19 Councillor King moved to accept Policy 13-40 as presented and delete Policy 5-13. CARRIED UNANIMOUSLY 5.3.2 Appraisal of portion of Road Closure in Wimbornc 90/19 Councillor King moved to accept the market appraisal of$2,500 for a portion of the closed road, subject to Bylaw 1742 as presented, and the funds received for the sale of lands be transferred to the Road Reserve. CARRIED UNANIMOUSLY The Chair called for a recess at 11:05 a.m. and called the meeting back to order at 11:16 a.m. with all previously mentioned members present. ASB 5.4 Agricultural Service Board 5.4.1 Clubroot Policy #1-29-3 91/19 Councillor Christie moved to approve Policy 1-29-3 Agricultural Policy—Clubroot Control, as presented and recommended by the Agricultural Service Board. CARRIED UNANIMOUSLY 5.4.2 Soil Conservation—ASB Rental Equipment Policy#1-30-1 92/19 Councillor Christie moved to approve Policy 1-30-1 Soil Conservation —ASB Rental Equipment, as presented and recommended for approval by the Agricultural Service Board. CARRIED UNANIMOUSLY 3 u Initials COUNCIL MINUTES OF MARCH 12, 2019 PROTECTIVE SERV 5.5 Protective Services 5.5.1 Annual Appointment of Fire Guardians 93/19 Deputy Reeve McGhee moved to appoint the following as Fire Guardians for the issuance of Fire Permits to March 31, 2020: • Art Creasser& Bob Leuf—Three Hills Fire Department • Brian Fradgley, Bert Jackson, John Tersteeg—Acme Fire Department • Jody Kranzler, Dan Clow, Jordan Reed—Carbon Fire Department • Jeremy Regehr, Justin Regehr, Kenton Klassen, Robin Boese, Carson Reimer, Max Penner—Linden Fire Department • Doug Fretz, Jason Michielsen, Derek Benedict—Torrington Fire Department • Richard Hoppins, Alan Adam, Lawrence Hogg—Trochu Fire Department • Kneehill County Administrative: CAO, Director of Municipal Services, Manager of Protective Services, County Fire Chief • Kneehill County (by virtue of position): All of Council Should any of the appointed Fire Guardians leave their respective fire department, or leave their position at Kneehill County, their appointment will be revoked immediately. CARRIED UNANIMOSLY 5.5.2 Bylaw#1793,Enforcement Officer Bylaw 94/19 Councillor King moved that Council give first reading to Bylaw#1793, that being a bylaw for the purpose of specifying duties and powers of Bylaw Enforcement Officers.. CARRIED 95/19 Deputy Reeve McGhee moved that second reading be given to Bylaw#1793. CARRIED 96/19 Councillor Keiver moved that Council gives unanimous consent for third and final reading to Bylaw#1793. CARRIED UNANIMOUSLY 97/19 Councillor Christie moved that third reading be given to Bylaw#1793. CARRIED 4 Initials COUNCIL MINUTES OF MARCH 12, 2019 CORPORATE SERV 6.0 Corporate Services 6.1 Three Hills & District Seed Cleaning Plant lid Request Councillor Christie excused himself from discussion due to pecuniary interest. 98/19 Councillor King moved to authorize the CAO to grant the request to the Board of Directors of the Three Hills and District Seed Cleaning Plant by having the contract and agreement of 1990 between the aforementioned parties terminated. Councillor Christie abstained from voting due to pecuniary interest. CARRIED 6.2 Policy#3-16, Organizational Chart 99/19 Deputy Reeve McGhee moved to receive the organization chart for information. CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business 8.1 Rural Municipalities of Alberta Spring Conference Resolutions 100/19 Deputy Reeve McGhee moved to receive for information the 2019 Rural Municipalities of Alberta Spring Resolutions Report. CARRIED UNANIMOUSLY 8.2 Council Meeting Date 101/19 Councillor King moved to set Monday, March 25, 2019 at 8:00 a.m. as a Council Meeting date to hold interviews with potential Chief Administrative Officer Candidates. CARRIED UNANIIMOUSLY 8.3 Committee of the Whole Meeting Date 102/19 Councillor King moved to move the Committee of the Whole Meeting date from Tuesday, April 16th, 2019 to Monday, April 15th, 2019. CARRIED UNANIMOUSLY The Chair called for a recess at 12:00 p.m. and called the meeting back to order at 12:41 p.m. with all previously mentioned members present. 5 Initials COUNCIL MINUTES OF MARCH 12, 2019 CLOSED SESSION 12.0 Closed Session 103/19 Councillor Christie moved that Council convene in closed session to discuss Intergovernmental Relations and Personnel pursuant to section 21 and section 17, respectively, of the Freedom of Information and Protection of Privacy Act, at 12:43 p.m. CARRIED The following people were in attendance of the closed session to provide a report and advise Council: Kenneth King, Councillor was absent from the closed session due to pecuniary interest. Councillor King left the chamber at 12:43 p.m. Peter Tarnawksy, Interim CAO Laurie Watt, Director of Municipal Services Carolyn Van der Kuil, Recording Secretary Barb Hazelton, Manager of Planning and Development Councillor King entered the chamber at 12:53 a.m. Carolyn Van der Kuil and Barb Hazelton left the meeting at 1:04 p.m. James Davies, Davies Consulting Group entered the meeting at 1:04 p.m. 104/19 Deputy Reeve McGhee moved that Council return to open meeting at 2:27 p.m. CARRIED 2:27 p.m. —meeting recessed to allow return of public. 2:27 p.m. - meeting resumed with public present. 13.0 Motions front Closed Session 13.1 105/19 Deputy Reeve McGhee moved that Council move to send a letter dealing with Inter-Municipal matter as amended as discussed in closed session. Councillor King abstained from voting due to a pecuniary issue. CARRIED UNANIMOUSLY 6 Initials COUNCIL MINUTES OF MARCH 12, 2019 106/19 Councillor King moved that Council appoint Laurie Watt interim CAO to carry out the powers, duties and functions of Chief Administrative Officer in accordance with Section 205 (1) of the Municipal Government Act and Kneehill County Bylaw CAO Bylaw 1765 effective March 20, 2019. CARRIED UNANIMOUSLY 107/19 Deputy Reeve McGhee moved to set Thursday, March 21, 2019 at 11:00 am as a Council Meeting date to hold interviews with potential Chief Administrative Officer Candidates in addition to our original date. CARRIED UNANIMOUSLY 8.4 Trochu Library Board Request 108/19 Councillor King moved that Council approve attendance for Councillor Keiver to attend the Trochu Library Board Branding Contest. CARRIED UNANIMOUSLY DISPOSITION OF 9.0 Disposition of Deleffation Business DELEGATION • BUSINESS 9.1 Acme Alumni Association 109/19 Councillor Hugo moved to approve that Kneehill County will submit a grant application on behalf of the Acme Alumni Association for the FCC Agri-Spirit Grant and act as managing partner. CARRIED UNANIMOUSLY 9.2 Accurate Assessment 110/19 Councillor Christie moved to receive the Accurate Assessment presentation for information. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Community Futures Wildrose-Unapproved minutes were provided from the February 7, 2019 meeting. 111/19 Councillor Christie moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 11.0 Council Follow-Up Action List 112/19 Deputy Reeve McGhee moved that Council receive the March 12, 2019 Council Follow-Up Action List as presented for information. CARRIED UNANIMOUSLY 7 W Initials COUNCIL MINUTES OF MARCH 12, 2019 ADJOURNMENT Adjournment The meeting adjourned at 2:46 p.m. Jerry r tstock Reeve Peter Tap awsky Interim CAO 8 Initials