HomeMy WebLinkAbout2019-07-16 Amended Council Package
KNEEHILL COUNTY
REGULAR COUNCIL MEETING
AGENDA
Tuesday, July 16, 2019
8:30 a.m.
Kneehill County Council Chambers
1600- 2ND Street NE
Three Hills, Alberta
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of June 25, 2019
3.0 Delegations
No Delegations Scheduled
4.0 Public Hearings
No Public Hearings Scheduled
5.0 Municipal Services
5.1 Transportation
5.1.1 Development of Undeveloped Road Allowance, Rge Rd 25-4
5.2 Water/Wastewater/Environment
No Report
5.3 Planning
5.3.1 Redesignation Bylaw 1799
5.4 Agricultural Service Board & Parks 5.4.1 Swalwell Community Hall Mowing Request
5.5 Protective Services 5.5.1 Proposed Hen Bylaw; Amended Animal Control Bylaw
6.0 Corporate Services
No Report
7.0 Business Arising from Previous Minutes
7.1
1 2019.07.16 Amended Council Package
Regular Council Meeting Agenda July 16, 2019 Page | 2
8.0 New Business
8.1 Policy #15-10- Youth Sponsorship
8.2 Policy #3-3, Board and Committee Appointments
8.3 Three Hills 2019 Community Discovery Night
8.4 Intermunicipal Development Plan and Intermunicipal Collaborative Framework –
Starland County and Stettler County
8.5 Village of Linden Request
8.6 Lac St. Anne Request
8.7 Minister Meeting Attendance
9.0 Disposition of Delegation & Public Hearing Business
No Delegations or Public Hearings Scheduled
10.0 Council and Committee Reports
10.1 Committee of the Whole Meeting May 21, 2019
10.2 Canadian Badlands Ltd.
11.0 Council Follow-up Action List
12.0 Closed Session
12.1 Intergovernmental Relations (Section 21 FOIPP)
13.0 Motions from Closed Session
Adjournment
2 2019.07.16 Amended Council Package
1
________
Initials
MINUTES OF THE JUNE 25, 2019 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ABSENT:
ALSO PRESENT:
Chief Administrative Officer Mike Haugen
Director Municipal Services Laurie Watt
Protective Services Manager Debra Grosfield
Sr. Manager of Transportation and Facilities Brad Buchert
Manager of ASB and Parks Bowen Clausen
Manager of Planning and Development Barb Hazelton
Interim Director of Corporate Services Will Wolfe
Recording Secretary Carolyn Van der Kuil
Communications Officer Christine Anderson
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Additions under Planning
5.3.1 Request to withdraw application to redesignate a portion of the
NW 29-34-22 W4 from Agriculture District to Industrial District
(Bylaw 1798)
ADOPTION OF
AGENDA 1.2 Adoption of Agenda
276/19 Councillor Christie moved approval of the agenda as amended.
CARRIED
3 2019.07.16 Amended Council Package
COUNCIL MINUTES OF JUNE 25, 2019
2
_________
Initials
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of June 11, 2019
277/19 Councillor King moved approval of the June 11, 2019 Council Meeting
minutes as presented.
CARRIED
MUNICIPAL SERV 5.0 Municipal Services
TRANSPORTATION 5.1 Transportation
5.1.1 Municipal Services Summary
278/19 Deputy Reeve McGhee moved to receive as information the Municipal
Services Summary Report as presented.
CARRIED
5.1.2 Strategic Transportation Infrastructure Program – Local
Road Bridge BF 7505 and BF 71693
279/19 Councillor King moved to approve an additional Capital Project in the
2019 budget for the replacement of BF7505 and BF71693 in the
amount of $250,000 with funding coming from the Bridge Reserve.
CARRIED UNANIMOUSLY
WATER 5.2 Water/Wastewater/Environment
5.2.1 Town of Trochu Landfill Request
280/19 Councillor Christie moved to approve the request from the Town of
Trochu to accept waste debris from the demolition of the Pontmain
school and receive said material at the Kneehill County Waste
Recovery Site located southwest of Torrington. All loads are to be
screened by County employees for compliance and charged at the fee
structure in place for non-residential loads.
CARRIED
PLANNING 5.3 Planning
5.3.1 Request to withdraw application to redesignate a portion of
the NW 29 34-22 W4 from Agriculture District to Industrial
District (Bylaw 1798)
281/19 Councillor King moved that Council cancel the Public Hearing for
Bylaw 1798 scheduled for July 16, 2019 at 10 a.m. as per the request
of the applicant.
CARRIED UNANIMOUSLY
4 2019.07.16 Amended Council Package
COUNCIL MINUTES OF JUNE 25, 2019
3
_________
Initials
ASB 5.4 Agricultural Service Board
5.4.1 Weed and Pest Inspector Appointment
282/19 Councillor King moved to appoint for the term of her employment with
Kneehill County Michelle Hoppins as Weed and Pest Inspector and
Soil Conservation Officer for Kneehill County as per the Alberta Weed
Control Act, Agricultural Pest Act and the Soil Conservation Act.
CARRIED UNANIMOUSLY
CORPORATE SERV 6.0 Corporate Services
6.1 First Quarter 2019 Bank Reconciliation
283/19 Deputy Reeve McGhee moved to receive the January to March 2019
Bank Reconciliation for information as presented.
CARRIED UNANIMOUSLY
6.2 First Quarter 2019 Financials
284/19 Councillor Christie moved to receive the January to March 2019
Financial Reports for information as presented.
CARRIED
6.3 2019 Project Report
285/19 Councillor Penner moved to approve the capital/project expenditure
report as of June 12, 2019.
CARRIED
6.4 Annual Tax Cancellations
286/19 Deputy Reeve McGhee moved to approve the cancellation of taxes in
the total amount of $3,420.36 for the Gas Co-Op owned properties: roll
29222241500, 29230920610, 30212040900, 30241931300,
30253510100, 31220841600, 31221141600, 31250241500,
32272431200, 33232920400, 34241720510 and 35240620400.
CARRIED
The Chair called for a recess at 9:19 a.m. and called the meeting back
to order at 9:33 a.m. with all previously mentioned Council members
present.
DELEGATIONS 3.0 Delegations
3.1 STARS Foundation, Glenda Farnden @ 9:30 a.m.
Glenda Farnden presented to Council an overview of the STARS
Foundation and a breakdown on the number of flights flown in Kneehill
County.
The Chair called for a recess at 9:54 a.m. and called the meeting back
to order at 10:00 a.m. with all previously mentioned members present.
5 2019.07.16 Amended Council Package
COUNCIL MINUTES OF JUNE 25, 2019
4
_________
Initials
PUBLIC HEARING 4.0 Public Hearing
4.1 Bylaw #1797, Town of Trochu and Kneehill County
Intermunicipal Development Plan @10:00 a.m.
287/19 Councillor King moved that the Public Hearing for Bylaw #1797 be
opened at 10:00 a.m.
CARRIED
Person(s) who presented: Barb Hazelton, Manager of
Planning and Development
Person(s) who spoke in favour: None
Person(s) who spoke in opposition: None
Person(s) who spoke in rebuttal: None
288/19 Councillor Christie moved that the Public Hearing for Bylaw #1797 be
closed at 10:29 a.m.
CARRIED UNANIMOUSLY
NEW BUSINESS 8.0 New Business
8.1 Village of Delburne Request for Donation to Golf Tournament
289/19 Councillor King moved to receive for information the Village of
Delburne’s 12th Annual Charity Golf Tournament request.
CARRIED
8.2 Village of Linden Request for Donation to Annual Fire and
Ambulance Appreciation BBQ
290/19 Councillor Penner moved to approve a donation of $350 and authorize
attendance to all of Council to the Annual Fire and Ambulance
Appreciation BBQ being held on Thursday, July 18, 2019 at 6:00 p.m.,
with funds to come from Policy #15-7, Recreation, Community, Arts
and Culture Events.
CARRIED
8.3 Village of Carbon Request for Attendance to the Carbon
Skating Rink Grand Opening
291/19 Deputy Reeve McGhee moved to approve attendance of the Reeve or
alternate to the Village of Carbon Skating Rink Grand Opening, taking
place on December 7, 2019 at 5:00 p.m.
CARRIED
8.4 Council Appointment to Red Deer County Intermunicipal
Development Plan Committee
292/19 Deputy Reeve McGhee moved to appoint Reeve Wittstock, Councillor
King and Councillor Christie to the Red Deer County and Kneehill
County Intermunicipal Development Plan Committee. Councillor
Hugo shall be appointed as alternate.
CARRIED
6 2019.07.16 Amended Council Package
COUNCIL MINUTES OF JUNE 25, 2019
5
_________
Initials
8.5 Logo Branding
293/19 Councillor Penner moved to approve logos F1 and F3 morphed
together, C2, A3, and B3 be accepted as options for Public
Consultation.
CARRIED UNANIMOUSLY
8.6 Trochu & District Agricultural Society Request
294/19 Councillor Keiver moved to receive for information the Trochu and
District Agricultural Society request.
CARRIED
DISPOSITION OF
DELEGATION
BUSINESS
9.0 Disposition of Delegation Business
9.1 STARS Foundation
295/19 Councillor Penner moved to approve an annual donation of $3,000 for a
period of five years, commencing in 2021, to the Shock Trauma Air
Rescue Society.
CARRIED UNANIMOUSLY
9.2 Bylaw #1797 – Town of Trochu and Kneehill County
Intermunicipal Development Plan
Councillor King excused himself from the discussion due to pecuniary
interest.
Councillor King left the meeting at 11:20 a.m.
296/19 Councillor Christie moved that second reading be given to
Bylaw #1797.
CARRIED UNANIMOUSLY
297/19 Deputy Reeve McGhee moved that third reading be given to Bylaw
#1797.
CARRIED UNANIMOUSLY
Councillor King entered the meeting at 11:24 a.m.
COUNCIL REPORTS 10.0 Council and Committee Reports
10.1 Canadian Badlands
10.2 Kneehill Housing Corporation
298/19 Councillor King moved that Council receive the Council and
Committee reports as presented.
CARRIED
7 2019.07.16 Amended Council Package
COUNCIL MINUTES OF JUNE 25, 2019
6
_________
Initials
COUNCIL ACT LIST 11.0 Council Follow-Up Action List
299/19 Councillor Penner moved that Council receive the June 25, 2019
Council Follow-Up Action List as presented for information.
CARRIED UNANIMOUSLY
CLOSED SESSION 12.0 Closed Session
300/19 Councillor Christie moved that Council convene in closed session to
discuss Land pursuant to section 25 of the Freedom of Information and
Protection of Privacy Act, at 11:26 a.m.
CARRIED
The following people were in attendance of the closed session to
provide a report and advise Council:
Mike Haugen, CAO
Laurie Watt, Director of Municipal Services
Carolyn Van der Kuil, Recording Secretary
Barb Hazelton, Manager of Planning and Development
Will Wolfe, Interim Director of Corporate Services
301/19 Councillor King moved that Council return to open meeting at 11:43
a.m.
CARRIED
11:44 a.m. – meeting recessed to allow return of public.
11:44 a.m. - meeting resumed.
13.0 Motions from Closed Session
302/19 Councillor Penner moved that Council move to direct administration to
pursue the easement regarding the Three Hills Creek Area Structure
Plan.
CARRIED UNANIMOUSLY
ADJOURNMENT Adjournment
The meeting adjourned at 11:45 a.m.
________________________
Jerry Wittstock
Reeve
_______________________
Mike Haugen
CAO
8 2019.07.16 Amended Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.1.1
Page 1 of 2
Version: 2019-01
Subject: Development of Undeveloped Road Allowance, Rge Rd 25-4
Meeting Date: Tuesday, July 16, 2019
Presented By: Brad Buchert, Sr. Manager of Transportation & Facilities
Link to Strat Plan: Pursuing Focused Growth
Recommended
Motion:
That Council moves to approve the development to County standards of the
undeveloped road allowance located at Range Road 25-4, north of Highway 583 for
approximately 0.8 km, with all costs to the project incurred by Artis Exploration Ltd.
and that an amended Road Use Agreement be completed requiring Artis
Exploration Ltd. to undertake all required roadway maintenance.
Background/
Proposal
Artis Exploration Ltd. has requested development on an undeveloped road
allowance located on Range Road 25-4, north of Highway 583 for approximately
0.8km ; for the purpose of a battery site yard. Artis Exploration will have an amended
Road Use Agreement in place with Kneehill County which will require Artis
Exploration Ltd to undertake all required roadway maintenance (ie: surfacing, winter
snow plowing) for a duration agreed upon by both parties.
Discussion/
Options/
Benefits/
Disadvantages:
Artis Exploration Ltd has completed a “Road Development Inspection” with WSP
Canada Inc. on Range Road 25-4, north of Highway 583 and concluded the
following condition;
1. Three existing centerline culverts appear to be in fair to good condition and
functioning properly to allow the natural flow of water within the RR25-4
Road Allowance.
2. Surface erosion exists within the Road Allowance at approximately 0+200
and as such, the upgraded road design will require moderate erosion
control mitigation and improved horizontal alignment.
3. It is recommended that “Local Traffic Only” and/or “No Exit” signage be
installed to alleviate excess traffic within the low grade County Road
Allowance.
4. It is recommended that all road construction activities adhere to the current
Kneehill County Design Standards for low grade roadways.
5. It is recommended that Kneehill County consider an amended Road Use
Agreement whereas Artis Exploration Ltd agrees to undertake all required
roadway maintenance (ie: surfacing, winter snow plowing) for a duration
agreed upon by both parties.
Cost Source of
Funding:
Artis Exploration Ltd. will be fully responsible for all costs for the development of
Range Rd 25-4 North of Highway 583, and maintenance during the term of the
Road Use Agreement.
Council Options:
1. That Council approves the development of Range Road 25-4, north of
Highway 583 for approximately 0.8 km.
2. That Council declines the request and receives this as information.
9 2019.07.16 Amended Council Package
REQUEST FOR DECISION AGENDA ITEM #
5.1.1
Page 2 of 2
Version: 2019-01
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Map of Area
Follow-up
Actions:
Administration will advise Artis Exploration Ltd. of Council Decision. Should
approval be granted, amended Road Use Agreement will be entered into with Artis
Exploration Ltd. outlining conditions and requirements of road development and
maintenance.
Director Approval:
Laurie Watt, Director Municipal Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
10 2019.07.16 Amended Council Package
11 2019.07.16 Amended Council Package
12 2019.07.16 Amended Council Package
13 2019.07.16 Amended Council Package
14 2019.07.16 Amended Council Package
15 2019.07.16 Amended Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.3.1
Page 1 of 2
Subject: Redesignation Bylaw 1799
Meeting Date: Tuesday, July 16, 2019
Presented By: Barb Hazelton, Manager of Planning & Development
Link to Strat Plan: Pursuing Focused Growth
Recommended
Motions:
1. Council move first reading of proposed Bylaw 1799 for the purpose of
amending Land Use Bylaw 1773 by redesignating a portion of the SE-6-32-
23-W4 from the Agriculture District to the Agriculture Business District.
2. Council move to schedule the Public Hearing for Bylaw 1799, as per
Section 606 of the Municipal Government Act, to be held on August 20,
2019 at 11:00 a.m.
Background/
Proposal
Heather Pliva, Douglas Dau, and Dan Pliva have applied to redesignate a 2.11-
acre(±) portion of SE 6-32-23 W4 from the Agriculture District to Agriculture
Business District.
Discussion/
Options/
Benefits/
Disadvantages:
The subject parcel is bound by Highway 583 on the south and is located just west of
Highway 21. This is a 10.18-acre parcel. The portion of the land to be rezoned is
north and west of the developed yard site. Trees screen the site completely on the
west, north and east sides.
The applicants would like to construct commercial greenhouses with a parking area
on the south end of the proposed redesignated area. No subdivision is proposed.
Below are the potential uses that can potentially be introduced on the lands that
have been redesignated to the Agriculture Business District:
Cost Source of
Funding:
$900 cost for redesignation for the Developer
16 2019.07.16 Amended Council Package
REQUEST FOR DECISION AGENDA ITEM #
5.3.1
Page 2 of 2
Council Options:
1. Council move first reading of proposed Bylaw 1799.
2. Council more to schedule the Public Hearing for Bylaw 1799 for August 20, 2019
at 11:00 a.m. for the purpose of amending Land Use Bylaw 1773 for the
redesignation of a portion of the SE-6-32-23-W4 from Agriculture District to
Agriculture Business District.
3. Council move to schedule the Public Hearing for an alternate date or time.
4. Council request more information prior to proceeding with first reading.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☐ Public Notification
☒ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☒ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Proposed Bylaw 1799
Letter of Intent from applicant
Follow-up
Actions:
Administration to proceed with required advertising and notifications for the Public
Hearing.
Director Approval:
Laurie Watt, Director Municipal Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
17 2019.07.16 Amended Council Package
BYLAW NO. 1799
REDESIGNATION FROM AGRICULTURE DISTRICT
TO AGRICULTURE BUSINESS DISTRICT
BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND
LAND USE BYLAW NO. 1773
WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000,
as amended, a Municipal Council has authority to govern and to pass bylaws respecting the municipality;
and
WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1773 in the manner hereinafter.
NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, and
under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26,
and amendment thereto, enacts as follows:
1. THAT in PART XIV- LAND USE MAPS, the relevant 2.11 +/- acres of SE 6-32-23 W4 shown on
the sketch below are to be redesignated from A- Agricultural District to AB- Agriculture
Business District.
2. EFFECTIVE DATE
(1) This bylaw comes into effect upon third reading.
READ a first time on this 16 day of July, 2019.
18 2019.07.16 Amended Council Package
Bylaw No. 1799, Agriculture District to
Agriculture Business District Bylaw Page 2 of 2
Public Hearing Date on this 20 day of August, 2019
READ a second time on this _____ day of _______________, 2019.
READ a third time and final time of this ______ day of _________________, 2019.
Reeve
Jerry Wittstock
Date Bylaw Signed
Chief Administrative Officer
Mike Haugen
19 2019.07.16 Amended Council Package
20 2019.07.16 Amended Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.4.1
Page 1 of 2
Version: 2019-01
Subject: Swalwell Community Hall Mowing Request
Meeting Date: Tuesday, July 16, 2019
Presented By: Shelby Sherwick, Public Lands Coordinator
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council move to decline the request to include mowing of the Swalwell
Community Hall grounds as part of the regular hamlet mowing schedule.
Background/
Proposal
A letter was submitted by Swalwell Community Association requesting that the
grass at the Swalwell Community Hall be mowed by Kneehill County.
Discussion/
Options/
Benefits/
Disadvantages:
There is currently no policy or fee structure in place to accommodate for public
lands mowing requests as they relate to community halls.
The County does mow 4 private cemeteries within the County boundaries for an
annual fee of $200.
The additional cost of adding this mowing to the current Public Lands hamlet
mowing schedule would be an increase of $1,983.25 annually, based on cost of
labor, time spent mowing, equipment usage, and fuel costs.
Benefits
- This would increase level of service for the community of Swalwell by
mowing additional sites in the hamlet
- By including mowing maintenance of the Swalwell Community Hall
grounds, this contributes to promoting the rural way of life by ensuring that
community spaces are cared for
Disadvantages
- This is not a service that is currently offered to other hamlet community
association halls
- There is no policy or fee structure in place to accommodate for this
additional maintenance
- To accommodate for this instance of additional mowing would not greatly
increase mowing costs, but if this became a trend, the scope of the Public
Lands Mowing program would be changed and potentially lead to more
significant increased costs (more staff, equipment, fuel costs)
Cost Source of
Funding:
Parks Budget – Public Lands Mowing (staffing, equipment use, fuel cost)
Council Options:
1. Council moves to decline the request to include mowing of the Swalwell
Community Hall grounds as part of the regular hamlet mowing schedule.
2. Council moves to approve the mowing of the Swalwell Community Hall grounds
and to include it with the current regular hamlet mowing schedule
3. Council moves to receive as information
21 2019.07.16 Amended Council Package
REQUEST FOR DECISION AGENDA ITEM #
5.4.1
Page 2 of 2
Version: 2019-01
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Letter – Swalwell Community Association Mowing Request
Follow-up
Actions:
ASB / Parks Administrative Staff respond to Swalwell Community Hall Association
informing them of Council’s response.
Director Approval:
Laurie Watt, Director Municipal Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
22 2019.07.16 Amended Council Package
23 2019.07.16 Amended Council Package
REQUEST FOR DECISION
AGENDA ITEM #
5.5.1
Page 1 of 2
Version: 2019-01
Subject: Proposed Hen Bylaw; Amended Animal Control Bylaw
Meeting Date: Tuesday, July 16, 2019
Presented By: Barb Hazelton, Manager, Planning & Development
Deb Grosfield, Manager, Protective Services
Link to Strat Plan: Preserving Rural Way of Life
Recommended
Motion:
Council direct administration to bring to a Committee of the Whole the Land Use
Bylaw to consider proposed amendments as well as the proposed amendments to
Animal Control Bylaw and the new draft Hen Bylaw.
Background/
Proposal
On June 18, 2019, the Committee of the Whole discussed the potential to allow
hens in Hamlets, Ex-hamlets and Country Residential properties. Hens are
currently prohibited on these subject properties by the Land Use Bylaw 1773.
The Committee directed administration to come back with a proposed draft Hen
Bylaw.
It should be noted that changes to the Animal Control Bylaw, the Land Use Bylaw
and the Master Rates Bylaw will also be necessary to ensure consistency to avoid
any potential of legal challenge.
Discussion/
Options/
Benefits/
Disadvantages:
Administration has created a draft Hen Bylaw:
• To allow for a minimum of two (2) maximum of four (4) hens on properties
located within a Hamlet District, Ex-Hamlet District and a Country
Residential District.
• A one-time license fee would be required, with an annual renewal.
• The applicant would be responsible to ensure that hens under their control
do not become a nuisance as defined by the proposed bylaw.
• The bylaw also outlines the responsibilities of a licensed hen owner, as well
as setback requirements to adjacent residences.
Amendments to the Animal Control Bylaw being considered to ensure there is
consistency between the two bylaws:
• Change scope of this bylaw from defined Hamlets of Huxley, Torrington,
Wimborne and Sunnyslope, to the wider scope of Hamlets, Ex-hamlets and
Country Residential.
• Removing the restrictions on Fowl, and referring to the Land Use Bylaw and
Hen Bylaw.
The Master Rates Bylaw would require a licensing fee to be added for Hens.
The Land Use Bylaw also requires amendments in regards to Hens, and as such,
would require notification and a public hearing as legislated. Administration would
like to use this opportunity to recommend additional changes/clarifications to the
Land Use Bylaw.
Therefore, it is recommended that we bring proposed Land Use Bylaw amendments
to a Committee of the Whole for further consideration, prior to approving the Hen
Bylaw and the revised Animal Control Bylaw.
24 2019.07.16 Amended Council Package
REQUEST FOR DECISION AGENDA ITEM #
5.5.1
Page 2 of 2
Version: 2019-01
Cost Source of
Funding:
N/A
Council Options:
1. Council direct administration to bring to a Committee of the draft Hen Bylaw,
Animal Control Bylaw and the Land Use Bylaw to consider proposed
amendments.
2. Council direct administration to bring back other options under further direction by
Council.
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Follow-up
Actions:
Administration will prepare for upcoming Committee of the Whole, draft Hen Bylaw,
draft Animal Control Bylaw, draft Land Use Bylaw, draft Master Rates Bylaw.
Director Approval:
Laurie Watt, Director Municipal Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
25 2019.07.16 Amended Council Package
REQUEST FOR DECISION
AGENDA ITEM #
8.1
Page 1 of 2
Version: 2019-01
Subject: Policy #15-10- Youth Sponsorship
Meeting Date: Tuesday, July 16, 2019
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council approve a transfer of $4300 to Youth Sponsorship account with funds
to come from 97-277000 and have all future applications brought to Council
individually.
Background/
Proposal
Council, at the 2019 Operating Budget deliberations, approved $10,000 to be
budgeted for the Youth Sponsorship Policy. As of June 26, 2019, Administration
has granted $9800.00 through this policy.
Discussion/
Options/
Benefits/
Disadvantages:
Administration received four requests from the Three Hills Soccer Association
requesting youth sponsorship for their teams to travel to Provincials. Administration
also received a team request, for the Acme Red Sox U11 to travel to Provincials.
5 Teams X $900.00 each = $4500.00
These requests will put the Youth Sponsorship account over-budget.
Under Policy #15-10, Youth Sponsorship, Policy Guidelines/Procedures, #8, it
states that:
Budget amount for the Youth Sponsorship Program will be allocated
annually during the budget process. Any applications over the budget
amount will be approved at Council’s discretion.
How would Council like to deal with future applications?
Cost Source of
Funding:
97-27700- Transfers to Individuals & Organizations account, Council’s discretionary
account, set up so Council doesn’t have to use contingency fund. This account has
a balance of $96,000.00.
Council Options:
1. Transfer $4300 to Youth Sponsorship account with funds to come from 97-27700
and have all future applications brought to Council individually.
2. Transfer $4300 to Youth Sponsorship account with funds to come from 97-27700
and all future applications be denied, as the budget amount has been exceeded.
3. Transfer a larger amount into Youth Sponsorship account, to deal with current and
future applications with funds to come from 97-27700.
4. Receive for information.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
26 2019.07.16 Amended Council Package
REQUEST FOR DECISION AGENDA ITEM #
8.1
Page 2 of 2
Version: 2019-01
Attachments:
Policy # 15-10, Youth Sponsorship
Grant Letters
Follow-up
Actions:
Provide letters and cheques to all of the applicants.
Corporate Services transfer money into appropriate accounts.
Administration bring forward all future requests to Council.
CAO Approval:
Mike Haugen, Chief Administrative Officer
CAO Approval:
Mike Haugen, Chief Administrative Officer
27 2019.07.16 Amended Council Package
28 2019.07.16 Amended Council Package
29 2019.07.16 Amended Council Package
30 2019.07.16 Amended Council Package
31 2019.07.16 Amended Council Package
32 2019.07.16 Amended Council Package
33 2019.07.16 Amended Council Package
34 2019.07.16 Amended Council Package
35 2019.07.16 Amended Council Package
REQUEST FOR DECISION
AGENDA ITEM #
8.2
Page 1 of 1
Version: 2019-01
Subject: Policy #3-3, Board and Committee Appointments
Meeting Date: Tuesday, July 16, 2019
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council approve Policy #3-3, Board and Committee Appointments as
presented.
Background/
Proposal
Policy #3-3, is a list of Committees on which members of Council serve.
Discussion/
Options/
Benefits/
Disadvantages:
Council, at the June 25th, 2019 Council meeting, appointed Reeve Wittstock,
Councillor King, Councillor Christie and Councillor Hugo as alternate to the Red
Deer County and Kneehill County Inter-municipal Development Plan Committee.
Also, at the same Council meeting, Council approved 3rd reading to Bylaw 1797,
being a bylaw to adopt the Town of Trochu/Kneehill County Inter-municipal
Development Plan. The Bylaw number is now referenced under the committee.
Attached is Policy #3-3, Board and Committee Appointments, with the updated
Committee appointments/Bylaw #’s in red.
Cost Source of
Funding:
N/A
Council Options:
1. To approve Policy #3-3, as presented.
2. To approve Policy #3-3, as amended.
3. Do nothing.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Policy # 3-3, Board and Committee Appointments
Follow-up
Actions:
Update policy and website.
CAO Approval:
Mike Haugen, Chief Administrative Officer
CAO Approval:
Mike Haugen, Chief Administrative Officer
36 2019.07.16 Amended Council Package
POLICY
Section Policy No. Page
COUNCILLOR 3-3 1 of 4
Policy Title Date: Resolution
No.
Board and Committee Appointments November 13, 2018 425/18
Purpose:
Kneehill County Council appoints members of Council to serve on boards and committees to which Kneehill
County is a member. The role of Council is to sustain an on-going relationship with these various organizations
and groups and to provide a means for communication between the organization and Council. Councillors are
encouraged to provide a written report along with the minutes and financial statements on any meetings
attended on behalf of Council.
Appointments of elected members are made annually at the organizational meeting of Council. For the 2018-
2019 term, appointments have been made as follows:
COUNCIL MEMBERS
Division One: Faye McGhee, Deputy Reeve
Division Two: Debbie Penner
Division Three: Jerry Wittstock, Reeve
Division Four: Glen Keiver
Division Five: Jim Hugo
Division Six: Wade Christie
Division Seven: Kenneth King
1. COMMITTEE OF THE WHOLE
Division One: Faye McGhee, Deputy Reeve
Division Two: Debbie Penner
Division Three: Jerry Wittstock, Reeve
Division Four: Glen Keiver
Division Five: Jim Hugo
Division Six: Wade Christie
Division Seven: Kenneth King
2. AGRICULTURAL SERVICE BOARD
(Appointments effective January 1st)
Chairman: Wade Christie
Council Member: Debbie Penner
Council Member: Jim Hugo
Council Member: Glen Keiver
Alternate Member: Kenneth King
Rate Payer Member: Matt Sawyer
Term Expires Dec 31, 2019
Rate Payer Member: Bruce Jensen
Term Expires Dec 31, 2020
Rate Payer Member: David Code
Term Expires Dec 31, 2021
Secretary to the Board: CAO Designation
3. AGRICULTURAL APPEAL BOARD
Same as SDAB
4. KNEEHILL REGIONAL EMERGENCY MANAGEMENT
COMMITTEE
Composition: Reeve, Deputy Reeve, CAO & Director
of Emergency Management (DEM)
5. AQUA 7 WATER SERVICES COMMISSION
Formerly Kneehill Regional Water Services
Commission
Council Member: Jerry Wittstock
Alternate Member: Debbie Penner
6. CANADIAN BADLANDS LTD.
Council Member: Faye McGhee
Council Member or
Member at Large: Kenneth King
Council Member or
Member at Large: Jim Hugo
7. CENTRAL ALBERTA ECONOMIC PARTNERSHIP
(CAEP)
CAO Designate
8. CENTRAL RURAL MUNICIPALITIES OF ALBERTA
(DIVISION 2) EXECUTIVE
Composition: Reeve or Deputy Reeve & CAO
37 2019.07.16 Amended Council Package
POLICY
Section Policy No. Page
COUNCILLOR 3-3 2 of 4
Policy Title Date: Resolution
No.
Board and Committee Appointments November 13, 2018 425/18
9. COMMUNITY ACTION COMMITTEE
(Three Hills/Trochu/Elnora/Delburne/RCMP)
Council Member: Jim Hugo
Alternate Member: Faye McGhee
10. COMMUNITY FUTURES WILD ROSE
Council Member: Wade Christie
Alternate Member: Glen Keiver
11. DOCTOR RECRUITMENT & RETENTION
COMMITTEE
Council Member: Jerry Wittstock
Alternate Member: Kenneth King
Secretary: CAO Designation
12. DRUMHELLER AND DISTRICT SOLID WASTE
MANAGEMENT ASSOCIATION
Council Member: Debbie Penner
Alternate Member: Faye McGhee
13. KNEEHILL HOUSING CORPORATION
Council Member: Faye McGhee
Council Member: Glen Keiver
Alternate Member: Jerry Wittstock
14. KNEEHILL REGIONAL FAMILY & COMMUNITY
SUPPORT SERVICES BOARD
Council Member: Kenneth King
Alternate Member: Jerry Wittstock
15. KNEEHILL/TROCHU NEGOTIATION COMMITTEE
Council Member: Jerry Wittstock
Council Member: Faye McGhee
Council Member: Wade Christie
Council Member: Kenneth King
16. KNEEHILL REGIONAL PARTNERSHIP STEERING
COMMITTEE
Council Member: Faye McGhee
Alternate Member: Wade Christie
17. MARIGOLD LIBRARY SYSTEM
Council Member: Glen Keiver
Alternate Member: Jim Hugo
18. MAYORS/REEVES LIASON COMMITTEE
Composition: Reeve or Deputy Reeve and CAO
19. MEDICAL CLINIC ENHANCED SERVICES REVIEW
COMMITTEE
Reeve: Jerry Wittstock
Council Member: Kenneth King
Council Member: Wade Christie
CAO or Designate in an advisory capacity
20. MUNICIPAL PLANNING COMMISSION (BYLAW
#1340)
Chairman: Jerry Wittstock
Vice-Chairman: Kenneth King
Council Member: Faye McGhee
Council Member: Debbie Penner
Council Member: Glen Keiver
Council Member: Wade Christie
Council Member: Jim Hugo
Member at Large: Rick Vickery
Member at Large: Dennis Tainsh
Secretary to the Commission: CAO Designation
38 2019.07.16 Amended Council Package
POLICY
Section Policy No. Page
COUNCILLOR 3-3 3 of 4
Policy Title Date: Resolution
No.
Board and Committee Appointments November 13, 2018 425/18
21. JOINT INTER-MUNICIPAL PLANNING
COMMISSION (JMPC)
Acme/ Kneehill County
Council Member: Jerry Wittstock
Council Member: Debbie Penner
Alternate: Jim Hugo
Carbon/Kneehill County – Bylaw 1744
Council Member: Faye McGhee
Council Member: Debbie Penner
Alternate: Jerry Wittstock
Secretary to the Commission: CAO Designation
Linden/Kneehill County
Council Member: Jerry Wittstock
Council Member: Glen Keiver
Alternate: Jim Hugo
Three Hills/Kneehill County- Bylaw 1615
Council Member: Jerry Wittstock
Council Member: Glen Keiver
Alternate: Wade Christie
Trochu/Kneehill County- Bylaw 1797
Council Member: Jerry Wittstock
Council Member: Wade Christie
Alternate: Jim Hugo
Rocky View County/Kneehill County
Council Member: Jerry Wittstock
Alternate: Faye McGhee
Wheatland County/Kneehill County
Council Member: Jerry Wittstock
Council Member: Kenneth King
Alternate: Faye McGhee
Red Deer County/Kneehill County
Council Member: Jerry Wittstock
Council Member: Kenneth King
Council Member: Wade Christie
Alternate: Jim Hugo
22.INTER-MUNICIPAL FRAMEWORK
COLLABORATION COMMITTEE
Rocky View County/Kneehill County
Council Member: Jerry Wittstock
Alternate: Faye McGhee
23. RED DEER RIVER MUNICIPAL USERS GROUP/
RED DEER RIVER WATERSHED ALLIANCE
Council Member: Glen Keiver
Alternate Member: Jim Hugo
24. SUBDIVISION AND DEVELOPMENT APPEAL
BOARD (BYLAW #1754)
Members at Large:
Maureen Chalack- Chairperson
Bill Zens- Vice- Chairperson
Dennis Dey
Kent Knudsen
Angus Park
Steve Cullum
Secretary to the Board: CAO Designation
25. JOINT INTER-MUNICIPAL SUBDIVISION AND
DEVELOPMENT APPEAL BOARD (ISDAB) BYLAW
1616 Three Hills/Kneehill County
BYLAW 1745 Carbon/Kneehill County
Same as SDAB Members
Secretary: CAO Designation
39 2019.07.16 Amended Council Package
POLICY
Section Policy No. Page
COUNCILLOR 3-3 4 of 4
Policy Title Date: Resolution
No.
Board and Committee Appointments November 13, 2018 425/18
Jerry Wittstock
Reeve
Mike Haugen
CAO
Approved: November 7, 2017 506/17
Amended: December 12, 2017 550/17
Amended: December 12, 2017 554/17
Amended: January 9, 2018 12/18
Amended: February 13, 2018 42/18
Amended: November 13, 2018 425/18
Amended: November 27, 2018 440/18 (Include ASB Member)
Amended: January 8, 2019 13/19
Amended: April 9, 2019 165/19
Amended: June 25, 2019 292/19 (Include Red Deer County IDP Committee)
Review Date: October 2019
40 2019.07.16 Amended Council Package
REQUEST FOR DECISION
AGENDA ITEM #
8.3
Page 1 of 1
Version: 2019-01
Subject: Three Hills 2019 Community Discovery Night
Meeting Date: Tuesday, July 16, 2019
Presented By: Mike Haugen, CAO
Link to Strat Plan: Ensuring Communications & Engagement
Recommended
Motion:
That Council authorize the attendance of _________ to attend the 2019 Three Hills
Community Discovery Night.
Background/
Proposal
An invitation has been received to attend the Three Hills Community Discovery
Night.
Discussion/
Options/
Benefits/
Disadvantages:
The scheduled date for the Three Hills Community Discovery Night is Wednesday,
September 4th, 2019 at the Three Hills Curling Rink from 5:30 p.m. to 7:00 p.m.
Cost Source of
Funding:
2019 Operating Budget
Council Options:
1. That Council approve attendance
2. That Council receive for information
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Invitation letter from Kneehill Regional FCSS.
Follow-up
Actions:
• Administration will RSVP to reserve a table
• Peace Officers will be in attendance.
CAO Approval:
Mike Haugen, Chief Administrative Officer
CAO Approval:
Mike Haugen, Chief Administrative Officer
41 2019.07.16 Amended Council Package
779 2nd St NE, Box 400 Three Hills, AB T0M 2A0
Tel: (403) 443-3800 Email angie@krfcss.com
July 9, 2019
RE: Three Hills 2019 Community Discovery Night
Kneehill Regional Family and Community Support Services would like to invite your
organization to participate in the Three Hills Community Discovery Night scheduled for
Wednesday, September 4th, 2019. The purpose of Community Discovery Night is to provide
Three Hills and area residents with information, resources and programs available for them to
access or get involved with. For a small donation to KidSport, hot dogs will be available.
If your organization chooses to participate, we ask that you put together a display and provide
personnel to man your booth. A table will be provided for you to use for your display. Your
involvement in the Three Hills Community Discovery Night event will assist us in sharing
information with our community residents. Feel free to also provide “give-aways” or have a
draw at your booth for a door prize.
Details for the evening are as follows:
Date: Wednesday, September 4, 2019
Set Up Time: 5:00 p.m.
Event Time: 5:30 – 7:00 p.m.
Location: Three Hills Curling Club (217 – 3rd Avenue N)
Participants: Three Hills and Area Community members
RSVP: By August 23rd, 2019 by calling 403-443-3800
or emailing angie@krfcss.com
Please do not hesitate to call if you have any questions.
Thank you,
Angie Stewart
Kneehill Regional FCSS Program Assistant
42 2019.07.16 Amended Council Package
REQUEST FOR DECISION
AGENDA ITEM #
8.4
Page 1 of 2
Version: 2019-01
Subject: Intermunicipal Development Plan and Intermunicipal Collaborative
Framework – Starland County and Stettler County
Meeting Date: Tuesday, July 16, 2019
Presented By: Laurie Watt, Director Municipal Services
Link to Strat Plan: Providing Good Governance
Recommended
Motions:
1. Council request the Minister of Municipal Affairs consider granting an exemption
under section 631 and 780 of the Municipal Government Act for the requirement
for Kneehill County and Stettler County to complete an Intermunicipal
Development Plan and Intermunicipal Collaborative Framework Agreement.
2. Council request the Minister of Municipal Affairs consider granting an exemption
under section 631 and 780 of the Municipal Government Act for the requirement
for Kneehill County and Starland County to complete an Intermunicipal
Development Plan and Intermunicipal Collaborative Framework Agreement.
Background/
Proposal
The new Municipal Government Act requires all municipalities that share a common
border to adopt an Intermunicipal Collaboration Framework (ICF) by April 1, 2021,
including the creation and adoption of an Intermunicipal Development Plan (IDP).
Municipalities are mandated to work together to adopt IDPs to:
• Promote consultation, coordination and cooperation regarding planning
matters of joint interest within a defined planning area;
• Provide a framework for addressing land use concerns with regard to joint
planning matters;
• Establish procedures for dealing with development proposals within a
defined planning area; and
• Address any other matters relating to development considered necessary
within a joint planning area.
Municipalities are also mandated to work together to adopt an Intermunicipal
Collaboration Framework to:
• Identify those services provided by each municipality and those services
being shared on an intermunicipal basis or by third party
• Identify those services best provided on a municipal, intermunicipal or third
party basis
• Services are those related to transportation, water and wastewater, solid
waste, emergency services, recreation and any other services where those
services benefit residents in more than one of the municipalities that are
parties to the framework.
Discussion/
Options/
Benefits/
Disadvantages:
Under section 631(1.2), the Minister may, by order, exempt one or more councils
from the requirement to adopt an intermunicipal development plan, and the order
may contain any terms and conditions that the Minister considers necessary.
Under section 780.28(4.b), the Minister may also exempt one or more municipalities
from the requirement to create an Intermunicipal Collaboration Framework.
The border between Starland County and Kneehill County is the Red Deer River.
There are currently no shared services between the two municipalities or
43 2019.07.16 Amended Council Package
REQUEST FOR DECISION AGENDA ITEM #
8.4
Page 2 of 2
Version: 2019-01
transportation corridors under municipal control. Development opportunities along
the boundary are very limited due to those lands being either controlled by the
crown, considered hazard lands or provide no or very limited opportunity for
development. Access is also often limited due to topography.
The border between Stettler County and Kneehill County is comprised mostly of Dry
Island Buffalo Jump Provincial Park. All other lands are considered crown lands or
lands with limited or no development potential or access. As well, there are no
services that are shared between the two municipalities.
Our current Land Use Bylaw does require the County to notify adjacent landowners
within ½ mile range of any proposed development or subdivision. This practice
would continue regardless of an Intermunicipal Development Plan in place.
Cost Source of
Funding:
General Operating
Council Options:
1. Council request the Minister of Municipal Affairs consider granting an exemption
under section 631 and 780 of the Municipal Government Act for the requirement
for Kneehill County and Stettler County, as well as Kneehill County and Starland
County to complete an Intermunicipal Development Plan and Intermunicipal
Collaborative Framework.
2. Council direct Administration to complete the requirements as outlined in the
Municipal Government Act for the completion of an Intermunicipal Development
Plan and an Intermunicipal Collaborative Framework between the municipalities of
Starland County and Stettler County.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Maps outlining common boundary Kneehill County has with the municipalities of
Starland County and Stettler County.
Follow-up
Actions:
Notification to Starland County and Stettler County.
Written request to Minister of Municipal Affairs should Council approve this direction
Director Approval:
Laurie Watt, Director Municipal Services
CAO Approval:
Mike Haugen, Chief Administrative Officer
44 2019.07.16 Amended Council Package
45 2019.07.16 Amended Council Package
46 2019.07.16 Amended Council Package
REQUEST FOR DECISION
AGENDA ITEM #
8.5
Page 1 of 2
Version: 2019-01
Subject:
Meeting Date: Tuesday, July 16, 2019
Presented By: Mike Haugen, Chief Administrative Officer
Link to Strat Plan: Improving Fiscal Sustainability
Recommended
Motion:
1. That Council grant the Village of Linden 50% funding, to a maximum of
$112,500.00, for development of a Master Infrastructure Plan with funds to
come from Transfers to Governments, contingent upon the project moving
forward and the County having access to the resulting data/plan.
2. That Council direct Administration to transfer $112,500.00 from
Contingency Reserve to Transfers to Governments.
Background/
Proposal
The Village of Linden is requesting $200,000.00 to help assist with the cost of a
Master Infrastructure Plan and for other infrastructure projects requiring attention.
The County did provide the Village with $200,000 in funding at the June 12, 2018
Council meeting for infrastructure projects with the funds to come from the
Contingency Reserve fund.
Discussion/
Options/
Benefits/
Disadvantages:
Council previously discussed this item and requested additional information from
the Village of Linden.
Specifically, Council wanted some assurance that if some amount of funding was
provided, the project would move forward in a timely manner. It was also discussed
that if funding was provided, that it be conditional on the County having access to
the data and finished project.
The Village has indicated that the project would move forward and take about a
year to complete.
There is value in this project to both the Village and the County. Administration
notes that if funding of this project is approved for one of the urban centres, a
precedence may be set.
Cost Source of
Funding:
Funding would have to be transferred from Contingency Reserve into the operating
budget.
Council Options:
1. Council may opt to provide funding as recommended.
2. Council may opt to provide funding of a different amount.
3. Council may opt to provide no funding.
47 2019.07.16 Amended Council Package
REQUEST FOR DECISION AGENDA ITEM #
8.5
Page 2 of 2
Version: 2019-01
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Village of Linden request letter.
Follow-up
Actions:
Administration will inform the Village of Council’s decision.
Director Approval:
Name, Title
CAO Approval:
Mike Haugen, Chief Administrative Officer
48 2019.07.16 Amended Council Package
AGENDA #3.1
DELEGATION @ 9:00 a.m.
49 2019.07.16 Amended Council Package
REQUEST FOR DECISION
AGENDA ITEM #
8.6
Page 1 of 1
Version: 2019-01
Subject: Lac Ste. Anne Rural Caucus Invitation
Meeting Date: Tuesday, July 16, 2019
Presented By: Mike Haugen, Chief Administrative Officer
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council decline the invitation from Lac Ste. Anne County regarding the
development of a rural caucus.
Background/
Proposal
Please see the attached letter from Reeve Joe Blakeman of Lac Ste. Anne County.
Lac Ste. Anne County is proposing the development of a type of rural caucus,
consisting of Alberta’s rural municipalities. The stated goal of the group would be to
work with MLAs to ensure that they understand the issues facing rural Alberta. The
letter states that the group does not intend to circumvent the RMA.
The invitation is for two attendees.
Discussion/
Options/
Benefits/
Disadvantages:
The County is already part of a lobby group that represents rural Alberta and has an
existing relationship with the Province. Administration is uncertain what value
another group would have given the existence of the RMA and the County’s own
ability to engage with local MLAs.
Cost Source of
Funding:
Per Diems and mileage would be incurred.
Council Options:
1. Council may opt to decline the invitation.
2. Council may opt to authorize one or two attendees.
Recommended
Engagement:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
Invitation letter from Lac Ste. Anne County.
Follow-up
Actions:
Administration will inform Lac. Ste. Anne County of Council’s decision.
CAO Approval:
Mike Haugen, Chief Administrative Officer
CAO Approval:
Mike Haugen, Chief Administrative Officer
50 2019.07.16 Amended Council Package
51 2019.07.16 Amended Council Package
Committee of the Whole Minutes
1600- 2ND Street NE
Three Hills, AB T0M 2A0
May 21, 2019 8:30 a.m.
COUNCIL PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ADMINISTRATION PRESENT:
Chief Administrative Officer Mike Haugen
Director of Municipal Services Laurie Wat
Recording Secretary Carolyn Van der Kuil
Manager of Protective Services Deb Grosfield
Communications Officer Christine Anderson
Reeve Wittstock called the meeting to order at 8:31 a.m.
1.0 Agenda
Councillor King moved approval of the agenda as presented.
CARRIED
2.0 Approval of Minutes
Councillor Christie moved approval of the April 15, 2019 Committee of the Whole Minutes as amended.
CARRIED
3.0 Kneehill County Strategic Plan
Council reviewed the Draft 2019 Strategic Plan.
Councillor Hugo left the meeting at 8:52 a.m.
Councillor Penner recommended to direct administration to bring back to a future Council meeting the
2019 Strategic Plan with minor amendments for ratification.
CARRIED
4.0 75th Anniversary Update
Council reviewed the timeline for 75th Anniversary events happening in Kneehill County in 2019.
Deputy Reeve McGhee recommended to continue with Kneehill County Anniversary events in 2019.
CARRIED
52 2019.07.16 Amended Council Package
May 21, 2019 Committee of the Whole Meeting Page | 2
5.0 Kneehill County Branding
Council reviewed Logo options and asked administration to bring back a few more options along with
minor amendments to our old logo to a future meeting.
The Chair called for a recess at 9:54 a.m. and called the meeting back to order at 10:04 a.m. with all
previously mentioned members present except Councillor Hugo.
6.0 Closed Session- Intergovernmental Affairs (Section 21)
Councillor King moved that Council convene in closed session to discuss Intergovernmental Affairs,
pursuant to Section 21 of the Freedom of Information and Protection of Privacy Act, at 10:05 a.m.
CARRIED
The following people were in attendance of the closed session to provide a report and advice to Council:
Mike Haugen, CAO
Laurie Watt, Director of Municipal Services
Carolyn Van der Kuil, Recording Secretary
Councillor King moved that Council return to open meeting at 10:59 a.m.
CARRIED
11:00 a.m. - meeting recessed to allow return of public.
11:00 a.m. - meeting resumed with public present.
Reeve Wittstock adjourned the meeting at 11:00 a.m.
53 2019.07.16 Amended Council Package
Canadian Badlands Board Meeting 1
May 30, 2019
BOARD MEETING MINUTES
Via ZOOM CONFERENCE CALL
THURSDAY, May 30, 2019
Minutes of the Canadian Badlands Board Meeting held on May 30, 2019, at 1:00 p.m.
CALL TO ORDER
PRESENT
Brian Varga President, Canadian Badlands / Councillor, City of Medicine Hat
Sonia Ens Vice President, Canadian Badlands / Councillor, Village of Linden
Brad Slorstad Secretary, Canadian Badlands / Advisory Council, Special Areas
#2
Anne Marie
Philipsen Director, Canadian Badlands / Councillor, County of Newell
Fernando Morales
Llan Director, Canadian Badlands / Councillor, Town of Magrath
Margaret Plumtree Director, Canadian Badlands / Mayor, Town of Vauxhall
Donna Biggar Director, Canadian Badlands / Councillor, Wheatland County
REGRETS
Terri Kinsman Treasurer, Canadian Badlands / Rocking R Guest Ranch
Heather Colberg Director-at-large, Canadian Badlands / Mayor, Town of Drumheller
George Glazier Director-at-Large, Canadian Badlands / Councillor, County of
Paintearth
OTHERS IN ATTENDANCE
Lonna Hoggan Executive Director, Canadian Badlands
Diana Watson Executive Assistant, Canadian Badlands
1. CALL TO ORDER
President, Brian Varga, called the meeting to order at 1:08 p.m.
54 2019.07.16 Amended Council Package
Canadian Badlands Board Meeting 2
May 30, 2019
2. ADOPTION OF AGENDA
B.M.19.22 Sonia Ens made a motion to approve the
Agenda.
CARRIED UNANIMOUSLY
3. ADOPTION OF PREVIOUS MINUTES
April 25, 2019, Board Meeting
B.M.19.23 Fernando Morales-Llan made a motion to
approve the April 25, 2019, Minutes as presented.
CARRIED UNANIMOUSLY
3.1 Business Arising from the Minutes
4. ONGOING BUSINESS
4.1 Shareholder Retention
Lonna Hoggan gave an update.
4.2 Correspondence
ACTION: Lonna Hoggan to send letter to the Southern Alberta Mayors and Reeves
Meeting Organizations and find out if it is possible to attend two times per year to
give an update. Also check with SouthGrow.
4.3 Product Development Committee (PDC)
- Update given by Lonna Hoggan
Next PDC meeting scheduled for September 11, 2019, and will be held at
the East Coulee School Museum preceded by a tour of the Dinosaur
Valley Studios.
4.4 Financial Report
- Update
55 2019.07.16 Amended Council Package
Canadian Badlands Board Meeting 3
May 30, 2019
B.M.19.24 Anne Marie Philipsen made a motion to
accept the financial reports presented as information.
CARRIED UNANIMOUSLY
4.5 Destination Marketing Fund (DMF)
- Update
ACTION: Lonna Hoggan to check with Dan Sullivan regarding DMF for the Waterton
Park Hotels and find out if all of them are already involved in one.
5. NEW BUSINESS
- GRT / CBT Conference – Discussion (Item tabled from April meeting)
By discussion it was agreed the Conference and AGM will be held in
Strathmore in March 2020
B.M.19.25 Donna Biggar made a motion to hold the
Conference and AGM in Strathmore in March 2020, date
to be decided.
CARRIED UNANIMOUSLY
ACTION: Lonna Hoggan to send email to CBT Board Members to set the date for the
Conference and AGM in Strathmore, March 2020.
5.1 Review meeting date of June 20; Set Board Meeting date for September
2019
ACTION: Diana Watson to send email to CBT Board Members to see which June and
September dates will work for the June and September 2019, Board Meetings.
ACTION: Diana Watson to book venue in Linden for June Board Meeting once the
date is decided.
ACTION: Fernando Morales-Llan to book the Magrath Golf Course for the September
Board Meeting once the date is decided.
6. ROUND TABLE
56 2019.07.16 Amended Council Package
Canadian Badlands Board Meeting 4
May 30, 2019
7. IN-CAMERA
8. ADJOURNMENT
B.M.19.26 Fernando Morales-Llan made a motion to
adjourn the meeting at 2:20 p.m.
CARRIED UNANIMOUSLY
_______________________________________
Brian Varga, Vice President
_______________________________________
Lonna Hoggan, Administrative Manager
57 2019.07.16 Amended Council Package
REQUEST FOR DECISION
AGENDA ITEM #
11.0
Page 1 of 1
Version: 2019-01
Subject: Council Follow-up Action List
Meeting Date: Tuesday, July 16, 2019
Presented By: Mike Haugen, CAO
Link to Strat Plan: Level of Service
Recommended
Motion:
That Council receive the report regarding the Council Follow-up Action List for
information, as presented.
Background/
Proposal
To request Council’s acceptance of the Council Follow-Up Action List.
Discussion/
Options/
Benefits/
Disadvantages:
Please find attached the Council Follow-Up Action List. The Council Follow-up
Action list is a list of items from Council meetings that require follow-up. This
document is regularly updated after each Council meeting
Cost Source of
Funding:
N/A
Council Options:
1. Receive the report regarding the Council Follow-up Action List for information.
2. Council provide further direction or required changes/amendments
Recommended
Engagement: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Attachments:
June 25, 2019 Council Follow-Up Action List
Follow-up
Actions:
Update Action List and provide updated Council Follow-Up Action List at the next
Council meeting.
Director Approval:
Name, Title
CAO Approval:
Mike Haugen, Chief Administrative Officer
58 2019.07.16 Amended Council Package
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
24-Apr-18 129/18
Councillor McGhee moved to direct administration to pursue
the rehabilitation of the Churchill Water System by securing
and acquiring land for pump house, reservoir and bulk fill,
complete engineering, create tender documents and tender
for construction as presented. Funding for the project to come
from the Water Service Area Reserve and have the 2018
Capital Budget amended $4,634,048.00 for the Churchill
Water System Rehabilitation. Municipal Services Fall 2019
Tender closed June 4th
Met with Town of
Drumheller
Award Letters Sent
13-Nov-18 430/18
Councillor Penner moved to defer logo selection until after the
2019 Strategic Planning and Visioning Session.COMPLETED Communications
In Progress
On agenda June 25
See Motion 293/19
12-Feb-19 64/19
Councillor King moved to direct administration to continue to
actively pursue ICF negotiations with the Town of Three Hills,
Villages of Linden, Acme and Carbon and the Town of
Drumheller.CAO
IDP/ICF in progress with
Wheatland County, Rocky
View County
IDP in progress with
Linden
14-May-19 237/19
Councillor King moved to direct administration to bring back
to a future Committee of the Whole meeting a policy on
funding requests from outside parties for Council’s
consideration.CAO In Progress
14-May-19 242/19
Councillor Penner moved that Council move to direct
administration to pursue options for obtaining physical access
into the subject property.COMPLETED Planning Department See Motion #302/19
28-May-19 249/19
Councillor Hugo moved to schedule the Public Hearing for
Bylaw 1797, as per Section 606 of the Municipal Government
Act, to be held on June 25, 2019 at 10:00 a.m.COMPLETED Planning Department On the June 25th Agenda.
11-Jun-19 260/19
Councillor Keiver moved to schedule the Public Hearing for
July 16, 2019 at 10:00 a.m. for Bylaw 1798 for the purposes of
amending Land Use Bylaw 1773 for the redesignation of a
portion of the NW 29-34-22-W4, from the Agriculture District
to the Industrial District.COMPLETED Planning Department
On the July 16, Agenda
See Motion #281/19
11-Jun-19 262/19
Councillor King moved to host Kneehill County Discovery
Fair(s), to be held in Trochu and Acme on dates yet to be
determined.Communications
In progress. Trochu
Discovery Fair is set for
Monday, August 12, 2019
at the Trochu Community
Centre. Acme date yet to
be determined.
11-Jun-19 275/19
Deputy Reeve McGhee moved to direct administration to
proceed with the IDP Committee format process with the
Town of Three Hills and the Village of Carbon.CAO In Progress
25-Jun-19 278/19 Deputy Reeve McGhee moved to receive as information the
Municipal Services Summary Report as presented.COMPLETED
25-Jun-19 279/19
Councillor King moved to approve an additional Capital Project
in the 2019 budget for the replacement of BF7505 and
BF71693 in the amount of $250,000 with funding coming from
the Bridge Reserve.COMPLETED
Interim Director of
Corporate Services
Added 2 Bridge Projects to
2019 Budget
25-Jun-19 280/19
Councillor Christie moved to approve the request from the
Town of Trochu to accept waste debris from the demolition of
the Pontmain school and receive said material at the Kneehill
County Waste Recovery Site located southwest of Torrington.
All loads are to be screened by County employees for
compliance and charged at the fee structure in place for non-
residential loads.COMPLETED
Manager of
Environmental Services
Letter sent to Town of
Trochu
25-Jun-19 281/19
Councillor King moved that Council cancel the Public Hearing
for Bylaw 1798 scheduled for July 16, 2019 at 10 a.m. as per
the request of the applicant.COMPLETED
Council Action Items
59 2019.07.16 Amended Council Package
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
25-Jun-19 282/19
Councillor King moved to appoint for the term of her
employment with Kneehill County Michelle Hoppins as Weed
and Pest Inspector and Soil Conservation Officer for Kneehill
County as per the Alberta Weed Control Act, Agricultural Pest
Act and the Soil Conservation Act.COMPLETED
25-Jun-19 283/19
Deputy Reeve McGhee moved to receive the January to March
2019 Bank Reconciliation for information as presented.COMPLETED
25-Jun-19 284/19 Councillor Christie moved to receive the January to March
2019 Financial Reports for information as presented.COMPLETED
25-Jun-19 285/19 Councillor Penner moved to approve the capital/project
expenditure report as of June 12, 2019.COMPLETED
25-Jun-19 286/19
Deputy Reeve McGhee moved to approve the cancellation of
taxes in the total amount of $3,420.36 for the Gas Co-Op
owned properties: roll 29222241500, 29230920610,
30212040900, 30241931300, 30253510100, 31220841600,
31221141600, 31250241500, 32272431200, 33232920400,
34241720510 and 35240620400.COMPLETED
25-Jun-19 289/19
Councillor King moved to receive for information the Village of
Delburne’s 12th Annual Charity Golf Tournament request.COMPLETED Legislative Services
Letter sent to Village of
Delburne
25-Jun-19 290/19
Councillor Penner moved to approve a donation of $350 and
authorize attendance to all of Council to the Annual Fire and
Ambulance Appreciation BBQ being held on Thursday, July 18,
2019 at 6:00 p.m., with funds to come from Policy #15-7,
Recreation, Community, Arts and Culture Events.COMPLETED Legislative Services
Letter & Cheque sent to
Village of Linden
25-Jun-19 291/19
Deputy Reeve McGhee moved to approve attendance of the
Reeve or alternate to the Village of Carbon Skating Rink Grand
Opening, taking place on December 7, 2019 at 5:00 p.m.COMPLETED Legislative Services
Letter Sent to Village of
Carbon
Date in Council Calendar
25-Jun-19 292/19
Deputy Reeve McGhee moved to appoint Reeve Wittstock,
Councillor King and Councillor Christie to the Red Deer County
and Kneehill County Intermunicipal Development Plan
Committee. Councillor Hugo shall be appointed as alternate.COMPLETED Legislative Services
Updated Council and
Committee Appointment
List
25-Jun-19 293/19
Councillor Penner moved to approve logos F1 and F3 morphed
together, C2, A3, and B3 be accepted as options for Public
Consultation.Communications Officer
In progress. Web page
built, voting form is
ready—just waiting on
branding packages from
the designer which should
be in this week. Voting is
open to Kneehill County
residents only, voting
closes August 31, 2019.
25-Jun-19 294/19 Councillor Keiver moved to receive for information the Trochu
and District Agricultural Society request.COMPLETED Legislative Services
Letter sent to Trochu &
District Ag Society
25-Jun-19 295/19
Councillor Penner moved to approve an annual donation of
$3,000 for a period of five years, commencing in 2021, to the
Shock Trauma Air Rescue Society.COMPLETED Legislative Services
Letter Sent to STARS
Will be included in
Operating Budget
25-Jun-19 296-
297/19
Council moved second and third reading to Bylaw #1797.
COMPLETED Legislative Services
Bylaw Signed & Filed
Copy sent to Town of
Trochu
25-Jun-19 302/19
Councillor Penner moved that Council move to direct
administration to pursue the easement regarding the Three
Hills Creek Area Structure Plan.Planning Department In Progress
60 2019.07.16 Amended Council Package
AMENDMENT SUMMARY
Council Meeting Date: July 16, 2019
Purpose:
The purpose of the Amendment Summary is to explain the differences from the original package that
was presented at the Council meeting compared to the amended version.
Agenda:
Addition to the Agenda was made under 8.7:
8.7 Minister Meeting Attendance
Package:
No attachments were added to the Package.
61 2019.07.16 Amended Council Package