HomeMy WebLinkAbout2019-01-08 Council Package
KNEEHILL COUNTY
REGULAR COUNCIL MEETING
AGENDA
Tuesday, January 8, 2019
8:30 a.m.
Kneehill County Council Chambers
1600- 2ND Street NE
Three Hills, Alberta
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of December 11, 2018
3.0 Delegations
3.1 BDO Canada LLP- Alan Litster, Ryan Wachter and Mitchell Kennedy
@ 8:40 a.m.
4.0 Public Hearings
No Public Hearings Scheduled
5.0 Municipal Services
5.1 Transportation
No Report
5.2 Water/Wastewater/Environment
No Report
5.3 Planning
5.3.1 Subdivision Extension: KNE160120
5.4 Agricultural Service Board & Parks
No Report
5.5 Protective Services
No Report
6.0 Corporate Services
6.1 Bylaw 1782 - Borrowing to Finance Operating Expenditures
7.0 Business Arising from Previous Minutes
7.1 Third Reading to Bylaw #1781 – Master Rates Bylaw
7.2 Councillor Remuneration Review
1 2019.01.08
Regular Council Meeting Agenda January 8, 2019 Page | 2
8.0 New Business
8.1 Wheatland County Resolution
8.2 Committee of the Whole Meeting Date
8.3 Policy #3-3, Board and Committee Appointments
9.0 Disposition of Delegation & Public Hearing Business
9.1
10.0 Council and Committee Reports
10.1 Committee of the Whole Meeting Notes- October 15, 2018
10.2 Canadian Badlands
11.0 Council Follow-up Action List
12.0 Closed Session
12.1 Intergovernmental Relations (Section 21)
13.0 Motions from Closed Session
Adjournment
2 2019.01.08
1
________
Initials
MINUTES OF THE DECEMBER 11, 2018 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 3 Jerry Wittstock, Reeve (Video Conf)
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ABSENT:
Division No. 2 Debbie Penner, Councillor (Absent)
ALSO PRESENT:
Chief Administrative Officer Al Hoggan
Director Municipal Services Laurie Watt
Director Corporate Services Mike Morton
Protective Services Manager &
Communications Officer Debra Grosfield
Sr. Manager of Transportation and Facilities Brad Buchert
Manager of ASB and Parks Bowen Clausen
Environmental Services Manager John McKiernan
Manager of Planning and Development Barb Hazelton
Manager of Financial Services Will Wolfe
Information Management Supervisor Will Nyman
Recording Secretary Carolyn Van der Kuil
CALL TO ORDER Deputy Reeve McGhee in the Chair
Deputy Reeve McGhee called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
No additions were made.
ADOPTION OF
AGENDA
1.2 Adoption of Agenda
454/18 Councillor King moved approval of the agenda as presented.
CARRIED
3 2019.01.08
COUNCIL MINUTES OF DECEMBER 11, 2018
2
_________
Initials
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of November 27, 2018
455/18 Councillor Christie moved approval of the November 27, 2018 Council
Meeting minutes as presented.
CARRIED
MUNICIPAL SERV 5.0 Municipal Services
TRANSPORTATION 5.1 Transportation/Facilities
5.1.1 Torrington Arena – Request for Operating Assistance 2018
456/18 Councillor King moved that Council assist the Torrington Ag Society
and provide them with a one-time funding of $12,265.00 with funds to
come from Transfer to Individuals/Organizations general ledger
account.
CARRIED
PROTECTIVE SERV 5.5 Protective Services
5.5.1 Appointment of District Fire Chief & Deputy Fire Chief of
Torrington Fire
457/18 Councillor Keiver moved to appoint Jason Michielsen as Torrington
Fire Chief, and Derek Benedict as Torrington Deputy Fire Chief
effective December 11, 2018 until December 12, 2020.
CARRIED
CORPORATE SERV 6.0 Corporate Services
6.1 2019 Operating Budget
458/18 Councillor King moved to accept the 2019 Interim Operating Budget as
presented.
CARRIED
459/18 Councillor Christie moved to direct administration to bring back to
Council at the January 8, 2019 Council meeting a Council wage report
within our zone. Council will not receive a pay raise until this research
is brought back and a decision is made.
CARRIED
6.2 2019 Capital Budget
460/18 Reeve Wittstock moved to accept the 2019 Capital Budget with an
amendment to designate 1.3 million dollars to the 24-4/24-5 road
project instead of the gravel reserve.
CARRIED
4 2019.01.08
COUNCIL MINUTES OF DECEMBER 11, 2018
3
_________
Initials
6.3 Bylaw #1781 – Master Rates Bylaw
461/18 Reeve Wittstock moved that Council give first reading to Bylaw #1781,
that being a bylaw to establish rates, fees and charges for various
goods, licenses, permits and services.
CARRIED
462/18 Councillor King moved that second reading be given to Bylaw #1781.
CARRIED
463/18 Reeve Wittstock moved that consideration to hold third reading be
given to Bylaw #1781.
CARRIED
Third reading to Bylaw #1781 was not able to proceed as consideration
to hold third reading was not carried unanimously.
The Chair called for a recess at 9:33 a.m. and called the meeting back
to order at 9:48 a.m. with all previously mentioned members present.
464/18 Reeve Wittstock moved to bring back Bylaw #1781 for third reading to
the January 8, 2019 Council meeting.
CARRIED
6.4 Bank Reconciliation – July to September 2018
465/18 Reeve Wittstock moved to receive for information the July to
September 2018 Bank Reconciliation Report.
CARRIED
6.5 3rd Quarter 2018 Financial Report
466/18 Councillor King moved to receive the January to September 2018
Financial Reports as presented.
CARRIED
6.6 2018 Capital Project Report
467/18 Councillor Christie moved to approve the capital/project expenditure
report as of November 30, 2018.
CARRIED
DELEGATIONS 3.0 Delegations
3.1 Sgt. Gabe Graham, Three Hills RCMP @ 10:00 a.m.
Sgt. Gabe Graham sent his regrets as he was unable to attend today’s
meeting due to unforeseen circumstances.
5 2019.01.08
COUNCIL MINUTES OF DECEMBER 11, 2018
4
_________
Initials
NEW BUSINESS 8.0 New Business
8.1 Kneehill Historical Society – Letter of Support
468/18 Councillor Hugo moved to provide a letter of support to the Kneehill
Historical Society in applying for an Alberta Tourism and Culture
Grant to help fund a universally accessible ramp.
CARRIED
COUNCIL ACT LIST 11.0 Council Follow-Up Action List
469/18 Councillor King moved that Council receive the December 11, 2018
Council Follow-Up Action List as presented for information.
CARRIED
ADJOURNMENT Adjournment
The meeting adjourned at 10:10 a.m.
________________________
Faye McGhee
Deputy- Reeve
_______________________
Al Hoggan
CAO
6 2019.01.08
BDO Canada LLP, a Canadian limited liability partnership, is a member of BDO International Limited, a UK company limited by guarantee, and forms part of the international BDO network of independent member firms.
AUDIT PLANNING REPORT TO THE COUNCIL
January 8, 2019
KNEEHILL COUNTY
7 2019.01.08
Audit Planning Report for Kneehill County For the year ended December 31, 2018
1
TABLE OF CONTENTS
EXECUTIVE SUMMARY .................................................................................................................................................. 2
SIGNIFICANT AUDIT RISKS AND PLANNED RESPONSES ........................................................................................................... 4
MATERIALITY ............................................................................................................................................................ 5
APPENDIX A: BDO AUDIT STRATEGY ................................................................................................................................ 7
APPENDIX B: INDEPENDENCE LETTER .............................................................................................................................. 8
APPENDIX C: RESPONSIBILITIES ..................................................................................................................................... 11
8 2019.01.08
Audit Planning Report for Kneehill County For the year ended December 31, 2018
2
EXECUTIVE SUMMARY
Timeline
The audit is scheduled to start on November 27, 2018 with final
completion scheduled for the week of April 23, 2019. See the Audit
Timeline section of the report for the detailed milestones.
Significant Audit Risks
Our audit is focused on risks specific to your business and key accounts.
Specifically, we have identified the following areas on which to focus:
Revenue recognition
Management override of controls
Materiality
We have determined that materiality for the current year audit will be
based on 2% of actual revenues. Materiality is $624,000 for the year
ended December 31, 2018.
Engagement Objectives
Our overall responsibility is to form and express an opinion on the
financial statements. The performance of this audit does not relieve
management or those charged with governance of their responsibilities.
Our engagement letter has been presented to management under
separate cover.
Fraud Discussion
Through our planning process, and prior years’ audits, we have
developed an understanding of your oversight processes. We are not
currently aware of any fraud affecting the County. Please see Appendix
C for clarification of the auditor’s responsibilities for detecting fraud.
If you are aware of changes to processes or are aware of any instances
of actual, suspected or alleged fraud affecting the County, we request
that you provide us with this information.
9 2019.01.08
Audit Planning Report for Kneehill County For the year ended December 31, 2018
3
AUDIT TIMELINE
• Nov. 27, 2018
Present audit
planning
report and
agreed upon
fees
• Nov. 27, 2018
Planning and
interim
fieldwork
• March 20, 2019
Final audit
fieldwork
• April 8, 2019
Clearance
meeting with
management
and BDO
• April 23, 2019
Present final
report to the
Council
• April 23, 2019
Release of
Audit Report
The following schedule outlines the anticipated timing
of the audit of the financial statements of the County.
As part of the year end Council meeting, we will provide
the Council with a copy of our draft audit opinion,
discuss our findings, including significant estimates
utilized by management, accounting policies, financial
statement disclosures, and significant transactions
completed during the year. We will also report any
significant internal control deficiencies identified during
our audit and reconfirm our independence.
10 2019.01.08
Audit Planning Report for Kneehill County For the year ended December 31, 2018
4
SIGNIFICANT AUDIT RISKS AND PLANNED RESPONSES
AREAS OF FOCUS RISKS NOTED AUDIT APPROACH
Revenue Recognition There is an inherent fraud risk related
to grant revenue and the recognition of
the revenue.
-A sample of grants received in the year will be reviewed to ensure that they are
being appropriately recorded in accordance with the grant agreement.
-The revenue recognition policy was reviewed to ensure it was in compliance with
Public Sector Accounting Standards.
- A review of the controls and processes in place will be reviewed to identify and
review any potential areas of concern in the control system.
Management Override
of Controls
Management is in a unique position to
override or circumvent the controls in
place.
-All manual journal entries done in the year will be reviewed using analytical
procedures and vouching to supporting documentation as required.
-A review of the controls and processes in place will be reviewed to identify and
review any potential areas of concern in the control system.
Based on our knowledge of the County’s business, our past experience, and knowledge gained from management and the Council, we have identified the
following significant risks; those risks of material misstatement that, in our judgment, require special audit consideration.
Significant risks arise mainly because of the complexity of the accounting rules, the extent of estimation and judgment involved in the valuation of these
financial statement areas, and the existence of new accounting pronouncements that affect them. We request your input on the following significant
risks and whether there are any other areas of concern that the Council has identified.
11 2019.01.08
Audit Planning Report for Kneehill County For the year ended December 31, 2018
5
MATERIALITY
Misstatements, including omitted financial statement disclosures, are considered to be material if they, individually or in aggregate, could reasonably be
expected to influence the economic decisions of users taken on the basis of the financial statements.
Judgments about materiality are made in light of surrounding circumstances and include an assessment of both quantitative and qualitative factors and can
be affected by the size or nature of a misstatement, or a combination of both.
Preliminary materiality was determined to be $624,000, based on 2% of revenue.
Our materiality calculation is based on the County’s preliminary results. In the event that actual results vary significantly from those used to calculate
preliminary materiality, we will communicate these changes to the Council as part of our year end communication.
We will communicate all corrected and uncorrected misstatements identified during our audit to the Council, other than those which we determine to
be “clearly trivial”. Misstatements are considered to be clearly trivial for purposes of the audit when they are inconsequential both individually and in
aggregate.
12 2019.01.08
Audit Planning Report for Kneehill County For the year ended December 31, 2018
6
APPENDICES
Appendix A: BDO audit strategy
Appendix B: Independence letter
Appendix C: Responsibilities
13 2019.01.08
Audit Planning Report for Kneehill County For the year ended December 31, 2018
7
APPENDIX A: BDO AUDIT STRATEGY
Our overall audit strategy involves extensive partner and manager
involvement in all aspects of the planning and execution of the audit
and is based on our overall understanding of the County.
We will perform a risk-based audit which allows us to focus our audit
effort on higher risk areas and other areas of concern for management
and the Council.
Identify and Assess Risk:
To assess risk accurately, we need to gain a detailed understanding of the County’s
business and the environment it operates in. As well, we obtain an understanding of
the system of internal control in place in order to consider the adequacy of these
controls as a basis for the preparation of the financial statements, to determine
whether adequate accounting records have been maintained and to assess the
adequacy of these controls and records as a basis upon which to design and undertake
our audit testing.
Design Audit Response:
Based on our risk assessment, we design an appropriate audit strategy to obtain
sufficient assurance to enable us to report on the financial statements.
We choose audit procedures that we believe are the most effective and efficient to
reduce audit risk to an acceptable low level. The procedures are a combination of
testing the operating effectiveness of internal controls, substantive analytical
procedures and other tests of detailed transactions.
Obtain Audit Evidence / Form Opinion / Report:
Having planned our audit, we will perform audit procedures, maintaining an
appropriate degree of professional skepticism, in order to collect evidence to conclude
whether or not the financial statements are presented fairly, in all material respects,
in accordance with Public sector accounting standards.
Scoping
Identify and assess risk
Design audit response
Obtain audit evidence
Form opinion
Report
14 2019.01.08
Audit Planning Report for Kneehill County For the year ended December 31, 2018
8
APPENDIX B: INDEPENDENCE LETTER
15 2019.01.08
Audit Planning Report for Kneehill County For the year ended December 31, 2018
9
January 8, 2019
Members of Council
Kneehill County
Dear Council Members:
We have been engaged to audit the financial statements of Kneehill County (the “County”) for the year ended
December 31, 2018.
Canadian generally accepted auditing standards, (GAAS) require that we communicate at least annually with you
regarding all relationships between the County and our Firm that, in our professional judgment, may reasonably be
thought to bear on our independence.
In determining which relationships to report, we have considered the applicable legislation and relevant rules and
related interpretations prescribed by the appropriate provincial institute/order, covering such matters as:
• Holding a financial interest, either directly or indirectly in a client;
• Holding a position, either directly or indirectly, that gives the right or responsibility to exert significant influence
over the financial or accounting policies of a client;
• Personal or business relationships of immediate family, close relatives, partners or retired partners, either
directly or indirectly, with a client;
• Economic dependence on a client; and
• Provision of services in addition to the audit engagement.
We have prepared the following comments to facilitate our discussion with you regarding independence matters
arising since April 24, 2018, the date of our last letter.
We are not aware of any relationships between the County and our Firm that, in our professional judgment, may
reasonably be thought to bear on independence that have occurred from April 24, 2018 to November 27, 2018.
We have provided assistance in the preparation of the financial statements, including adjusting journal entries.
These services created a self-review threat to our independence since we subsequently expressed an opinion on
whether the financial statements presented fairly, in all material respects, the financial position, results of
operations and cash flows of the organization in accordance with Public Sector Accounting Standards.
• We, therefore, required that the following safeguards be put in place related to the above:
• Management created the source data for all the accounting entries.
• Management reviewed and approved all journal entries prepared by us, as well as changes to financial
statement presentation and disclosure.
• Someone other than the preparer reviewed the proposed journal entries and financial statements.
We hereby confirm that we are independent with respect to the County within the meaning of the Code of
Professional Conduct of the Chartered Professional Accountants of Alberta as of November 27, 2018.
16 2019.01.08
Audit Planning Report for Kneehill County For the year ended December 31, 2018
10
This letter is intended solely for the use of the Council, management and others within the County and should not
be used for any other purposes.
Yours truly,
Chartered Professional Accountants
17 2019.01.08
Audit Planning Report for Kneehill County For the year ended December 31, 2018
11
APPENDIX C: RESPONSIBILITIES
It is important for the Council to understand the responsibilities that rest with the County and its management, those that rest with the external auditor,
and the responsibilities of those charged with governance. BDO’s responsibilities are outlined below and within the annual engagement letter. The
oversight and financial reporting responsibilities of management and the Audit Committee are also summarized below.
AUDITOR’S ENGAGEMENT OBJECTIVES
Year-End Audit Work
Work with management towards the timely issuance of financial
statements, tax returns and consents for offering documents.
Provide timely and constructive management letters. This will include
deficiencies in internal control identified during our audit.
Present significant findings to the Council including key audit and
accounting issues, any significant deficiencies in internal control and
any other significant matters arising from our work.
Our overall objective is to express an opinion as to whether the financial statements present fairly, in all material respects, the financial position,
financial performance and cash flows of the County in accordance with Public Sector Accounting Standards.
18 2019.01.08
Audit Planning Report for Kneehill County For the year ended December 31, 2018
12
AUDITOR’S RESPONSIBILITIES FOR DETECTING FRAUD
We are responsible for planning and performing the audit to obtain reasonable assurance that the financial statements are free of material
misstatements, whether caused by error or fraud, by:
Identifying and assessing the risks of material misstatement due to fraud;
Obtaining sufficient and appropriate audit evidence regarding the assessed risks of material misstatement due to fraud, through designing and
implementing appropriate responses; and
Responding appropriately to fraud or suspected fraud identified during the audit.
The likelihood of not detecting a material misstatement resulting from fraud is higher than the likelihood of not detecting a material misstatement
resulting from error because fraud may involve collusion as well as sophisticated and carefully organized schemes designed to conceal it.
Response to Assessed Fraud Risks
Inquire of management, the Council, and others related to any
knowledge of fraud, suspected fraud or alleged fraud;
Perform disaggregated analytical procedures and consider unusual or
unexpected relationships identified in the planning of our audit;
Incorporate an element of unpredictability in the selection of the
nature, timing and extent of our audit procedures; and
Perform additional required procedures to address the risk of
management’s override of controls including:
o Testing internal controls designed to prevent and detect fraud;
o Testing the appropriateness of a sample of adjusting journal
entries and other adjustments for evidence of the possibility of
material misstatement due to fraud;
o Reviewing accounting estimates for biases that could result in
material misstatements due to fraud, including a retrospective
review of significant prior years’ estimates; and
o Evaluating the business rationale for significant unusual
transactions.
Fraud Risk Assessment Procedures
Management’s assessment of the risk that the financial
statements may be materially misstated due to fraud,
including the nature, extent and frequency of such
assessments;
Management’s process for identifying and responding to
the risks of fraud in the County, including any specific
risks of fraud that management has identified or that
have been brought to its attention, or classes of
transactions, account balances, or disclosures for which
a risk of fraud is likely to exist;
Management’s communication, if any, to those charged
with governance regarding its processes for identifying
and responding to the risks of fraud in the County; and
Management’s communication, if any, to employees
regarding its view on business practices and ethical
behaviour.
19 2019.01.08
Audit Planning Report for Kneehill County For the year ended December 31, 2018
13
20 2019.01.08
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
5.3.1
SUBJECT:
Subdivision Extension: KNE160120
MEETING DATE:
2019-01-08
PRESENTED BY:
Barb Hazelton, Manager of Planning & Development
BACKGROUND/
PROPOSAL
KNE160120 is a subdivision application for approximately 3.75 acres (1.52 ha)
to be subdivided out of a 159-acre parcel on NW 9-34-24 W4.
The applicants are requesting an extension to meet the conditions of their
subdivision approval. The applicants anticipate they will be able to meet the
outstanding conditions in spring/ summer of 2019.
A typical extension is granted for one year. The applicants have requested until
August 1, 2019 (eight months). This is the second extension to be requested
on this parcel. All other conditions as outlined in the subdivision approval have
been completed. The original approval was granted on December 15, 2016.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Landowners are given a year from the date of approval in which to meet the
conditions of approval. If the conditions are met, the Subdivision Approving
Authority is required to endorse the subdivision to allow registration at Land
Titles.
Section 657 (4)(6) of the MGA permits Council to extend the one-year approval
period whether or not that period has expired.
Landowners – or their agents – may make requests for an extension of the
timeframes from Council. Requests for extensions to subdivision approvals can
only be issued by the Council of the approving authority.
The applicants need to move an existing shed which currently straddles the
newly proposed property line (Condition 4). Condition 2 requires a survey
showing improvements to ensure setbacks to all property lines are satisfied; it
must therefore reflect the change as prescribed in Condition 4. All other
conditions have been met and the endorsement fee and extension fee have
both been paid.
COSTS/SOURCE OF
FUNDING:
Under the Master Rates Bylaw, the fee for a time extension is $250.00 payable
by the applicant.
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
21 2019.01.08
REQUEST FOR DECISION Agenda Item # 5.3.1 2 | Page
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
KNE160120 Approval
Real Property Report
RECOMMENDED ACTION:
1. Council move to grant an eight (8) month extension to KNE160120
until August 15, 2019.
COUNCIL OPTIONS:
A. Council move to grant a 1-year extension to KNE160120 until
December 15, 2019.
B. Council move to grant an eight (8) month extension to KNE160120
until August 15, 2019.
C. Council move to deny an extension of KNE160120 and require a new
application to be submitted.
MOTIONS:
1. Council move to grant an eight (8) month extension to KNE160120
until August 15, 2019.
Prepared By: Dharmesh Vyas Approved By: Barb Hazelton Reviewed By: Peter Tarnawsky
Planning & Development Officer Senior Planning & Development Officer Interim Chief Administrative Officer
22 2019.01.08
23 2019.01.08
24 2019.01.08
25 2019.01.08
26 2019.01.08
27 2019.01.08
28 2019.01.08
29 2019.01.08
30 2019.01.08
31 2019.01.08
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
6.1
SUBJECT:
Bylaw 1782 For Borrowing to Finance Operating Expenditures
MEETING DATE: 2019-01-08
PRESENTED BY:
Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
The last borrowing to finance operating expenditures (By-Law 1756) was
approved in 2018. Under section 251 of the MGA, all borrowing must be done
through by-law, and Section 256 of the MGA outlines the requirements to
borrow for operating purposes (short term).
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The preliminary cash forecast or budget does not reflect the need to access
short term operating credit in 2019, however should there be unforeseen
timing of transfers or events, and the timing of expenditures to be paid
become intense prior to taxes being collected in October, the County will be
able to access this credit for short term purposes without delay.
The County has not needed to access this credit any time after 2008.
COSTS/SOURCE OF
FUNDING:
No anticipated interest costs for 2019.
COMMUNICATIONS:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
Update by-law index, forward copy to Servus CU
Advertising not required as per MGA Section 256(3)
LINK TO STRATEGIC PLAN:
Fiscal Sustainability
ATTACHMENTS:
Bylaw 1782
RECOMMENDED ACTION:
That Council give all three readings to Bylaw # 1782 "Authorize Borrowing For
The Purpose of Financing Operating Expenditures for 2019”
1. That Council gives all three readings to Bylaw 1782.
32 2019.01.08
REQUEST FOR DECISION Agenda Item # 6.1 2 | Page
COUNCIL OPTIONS: 2. That Council gives first and second reading to Bylaw 1782.
3. That Council receives for information.
MOTION:
That Council give all three readings to Bylaw #1782 "Authorize Borrowing For
The Purpose of Financing Operating Expenditures for 2019.”
Prepared By: Mike Morton Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Director of Corporate Services Interim Chief Administrative Officer Interim Chief Administrative Officer
33 2019.01.08
BYLAW NO 1782
BORROWING BYLAW
BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO
AUTHORIZE BORROWING FOR THE PURPOSE OF FINANCING OPERATING EXPENDITURES
FOR THE 2019 YEAR
WHEREAS pursuant to Section 251(1) of the Municipal Government Act, R.S.A. 2000 Chapter M‐26 as
amended, a municipality may only make a borrowing if the borrowing is authorized by a borrowing by‐
law.
AND WHEREAS pursuant to Section 256(2) of the Municipal Government Act, R.S.A. 2000 Chapter M‐26
as amended, gives authority to borrow for the purpose of financing operating expenditures by a
municipality;
AND WHEREAS the amount to be borrowed together with the unpaid principal of other borrowings
made for the purpose of financing operating expenditures, must not exceed the amount the
municipality estimates will be raised in taxes in the year the borrowing is made;
AND WHEREAS the amount of taxes to be levied, or estimated to be levied, for the current year by
Kneehill County for all purposes including ordinary current operating expenditures is the sum of Twenty
Nine Million Two Hundred Eight Thousand Four Hundred and Nine Dollars ($29,208,409);
Thirty Million One Hundred Thirty Five Thousand Two Hundred Forty One Dollars ($30,135,241);
AND WHEREAS the Council of Kneehill County deems it necessary to arrange for borrowing up to the
sum of TWO MILLION FIVE HUNDRED THOUSAND DOLLARS ($2,500,000.00) to meet its current
expenditures and obligations of the County for the 2019 calendar year until the taxes levied or to be
levied can be collected, of which a portion thereof is to be borrowed to meet the current Alberta School
Foundation Fund and Kneehill Housing Corporation requisition;
NOW THEREFORE BE IT ENACTED BY THE COUNCIL OF KNEEHILL COUNTY AS FOLLOWS:
1. That the Council of Kneehill County is authorized to borrow from Servus Credit Union, up to the
sum of TWO MILLION FIVE HUNDRED THOUSAND DOLLARS ($2,500,000.00), as required, and
which the Council deem necessary to meet the 2018 current expenditures and obligations of the
municipality for the current year until such time as the 2018 taxes levied can be collected and
agrees to pay interest thereon, either in advance of or at maturity, and in either case after
maturity, at the rate of THREE QUARTERS OF ONE PERCENT (3/4%) BELOW PRIME per annum.
2. That such borrowing be done by promissory note or notes of Kneehill County under its
corporate seal duly attested by the signatures of the Reeve, or his Deputy, and the Chief
Administrative Officer or designate, be delivered to and in favour of the said Servus Credit
Union.
34 2019.01.08
Bylaw No. 1782, Borrowing Bylaw Page 2 of 2
3. That the Council of Kneehill County hereby pledges to the said Servus Credit Union as security
for the payment of the monies to be borrowed hereunder and interest thereon as aforesaid the
whole of the unpaid taxes and penalties on taxes levied by the municipality of Kneehill County in
prior years, together with penalties thereon, and the whole of the taxes for the current year, but
the said Servus Credit Union shall not be restricted to the said taxes and penalties, and other
designated revenues for the payment of money borrowed as aforesaid.
4. That nothing herein contained shall waive, prejudicially affect or exclude any right, power,
benefit or security, by statute, common law or otherwise given to or implied in favour of the
said Servus Credit Union.
5. This bylaw will take effect upon third reading.
READ a first time on this 8th day of January, 2019.
READ a second time on this 8th day of January, 2019.
UNANIMOUS permission for third reading given in Council on the 8th day of January, 2019.
READ a third time and final time of this 8th day of January, 2019.
Reeve
Jerry Wittstock
Date Bylaw Signed
Interim Chief Administrative Officer
Peter Tarnawsky
35 2019.01.08
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
7.1
SUBJECT:
Bylaw 1781 – Master Rates
MEETING DATE:
2019-01-08
PRESENTED BY: Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
At December 11/18 Regular Council Meeting, Council did not vote
unanimously to hold third reading of Bylaw 1781.
Meeting Procedures By-Law 1768, Part Seven – By-Laws, Section 46 (1) (f)
Basic Requirements – All proposed by-laws shall: not be given more than (2)
readings at one (1) meeting, unless the Councillors present at the Meeting
unanimously agree to a Motion authorizing third reading.
The direction to Administration was to bring this Bylaw1781 to the January 8th,
2019 Meeting to consider third reading.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The December 4th Committee of the Whole recommendation:
“Councillor Wittstock made a recommendation to administration to bring
back the Master Rates Bylaw to the December 11, 2018 Council meeting
indicating large volume charges of $9.00 per cube to only bulk water users”.
This change means that risers or hookups to a County water line will only pay
$3.50 (or $2.00 for those two hamlets) per cubic meters for whatever volume
is consumed.
Summary:
Regular Service Connections/Risers
Huxley and Wimborne = $2.00 per cubic meter
All Other Water Service Systems = $3.50 per cubic meter
The $50 bi-monthly flat fee still applies to all current/future service
connections.
Bulk Water Stations
0-50 cubic meters monthly = $5 per cubic meter
50+ cubic meters monthly (on the amount of 50 cubic meters in excess) = $9
per cubic meter
NEW CHANGE – Planning – Electrical Permit Fees
Administration has done a comparison with adjacent municipalities and
discovered that we are significantly higher on contractor electrical permits
once they exceed $200,000 in materials and labour. In order to be
competitive and more consistently with neighbours, we believe our rate needs
to be revised to reflect the comparators.
36 2019.01.08
REQUEST FOR DECISION Agenda Item # 7.1 2 | Page
The changes have been revised in this Master Rates Bylaw and propose as
five dollars ($5) per additional $1,000 in additional installation cost above
$20,000 (as opposed to the current $10).
Comparatives are attached to this RFD.
A new Class 1 Development Permit for Portable Storage Containers has also
been added.
COSTS/SOURCE OF
FUNDING:
Reduction of revenue from first 2019 Interim Budget Draft is approximately
$212,000 (net)
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
Fiscal Sustainability (Competitiveness)
ATTACHMENTS:
Bylaw 1781
Electrical Permit Fee Comparatives with neighboring municipalities.
RECOMMENDED ACTION:
That Council gives third reading to Master Rates Bylaw 1781 as presented.
COUNCIL OPTIONS: 1. That Council gives third readings to Master Rates Bylaw 1781 as
presented.
2. That Council does not give third reading to Master Rates Bylaw 1781.
MOTION: That Council gives third reading to Master Rates Bylaw 1781.
Prepared By: Mike Morton Reviewed By: Peter Tarnawsky Approved By: Peter Tarnawsky
Director Corporate Services Interim Chief Administrative Officer Interim Chief Administrative Officer
37 2019.01.08
BYLAW NO 1781
MASTER RATES BYLAW
BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO ESTABLISH
RATES, FEES, AND CHARGES FOR VARIOUS GOODS, LICENSES, PERMITS AND SERVICES.
WHEREAS, pursuant to the Municipal Government Act, Chapter M‐26, Revised Statutes of Alberta 2000,
as amended, a Municipal Council has authority to govern and the authority to pass Bylaws respecting
the municipality, including services provided by or on behalf of the Municipality; and
WHEREAS, pursuant to the Municipal Government Act, Chapter M‐26, Revised Statutes of Alberta 2000,
as amended, a Municipal Council has authority to govern and the authority to pass Bylaws respecting
the municipality, including establishing fees for licenses, permits and approvals that are higher for
persons or businesses who do not reside or maintain a place of business in the municipality; and
WHEREAS, the Municipal Council deems it appropriate to establish rates, fees and charges for the
various licenses, permits, goods and services, provided by Kneehill County; and
NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, enacts as
follows:
1. This bylaw shall be cited as the Master Rates Bylaw.
2. The annual rates, fees, and charges for various goods, licenses, permits and services shall be
established as per Schedule “A”, attached to and forming part of this Bylaw.
3. Master Rates Bylaw 1777 is hereby repealed January 8th, 2019.
4. That this bylaw shall take effect on January 8th, 2019.
READ a first time on this 11th day of December, 2018.
READ a second time on this 11th day of December, 2018.
READ a third time and final time of this 8th day of January, 2019.
38 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 2 of 18
Reeve
Jerry Wittstock
Date Bylaw Signed
Chief Administrative Officer
Peter Tarnawsky
39 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 3 of 18
** MOST GOODS AND SERVICES LISTED ARE SUBJECT TO GST **
ADMINISTRATION & FINANCE
Aerial Photos
Description Fee
Land Owners No Fee
Others $0.25 each
Geo‐Referenced Photos
Description Fee
Set up fee & first 1/4 $50.00
Additional quarters $25.00
Kneehill County Maps
Description Fee
24 inch ‐ regular $10.00 each
32 inch ‐ regular $15.00 each
32 inch ‐ laminated $35.00 each
42 inch ‐ regular $20.00 each
42 inch ‐ laminated $40.00 each
60 inch ‐ regular $30.00 each
On CD $10.00 each
Map Book $25.00 each
Mailing Tube $10.00 each
Shipping Charges $10.00 each
Custom Plotter (Scanned)
Description Fee
24 inch $50.00 each
32 inch $75.00 each
42 inch $100.00 each
60 inch $150.00 each
Map scanned and put on CD $75.00 each
Fax Charges
Description Fee
Alberta(Local) $0.50 per page
Out of province $1 per page
MASTER RATES BYLAW #1781
SCHEDULE “A”
40 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 4 of 18
Flags
Description Fee
County $70 each
Photocopies
Description Fee
Ratepayers/Non‐ staff $0.50 per page
Staff $0.10 per page
Late Penalty Charges
Description Fee
Account Receivable Billings 1.5% per month
NSF Returned Cheque
Description Fee
NSF Returned Cheque $30.00 each
Tax Certificates
Description Fee
Tax Certificate $20.00 each
Tax Registration $100.00/file
Well Drilling Equipment Tax
Description Fee
As per Municipal Government Act http://www.qp.alberta.ca
Assessment Sheets
Description Fee
Assessment Summary or Detail Sheet (Free to
Landowner) $5.00 each
Additional pages $1.00 each
Assessment Appeal Fees
Description Fee
Residential & Farm (Refundable if Successful) $50.00 each
Non‐Residential (Refundable if Successful):
Assessment Value of $1.00 to $500,000 $100.00 each
Assessment value of $500,001 to $5,000,000 $200.00 each
Assessment value of $5,000,001 and above $500.00 each
Reports/Details/Photocopies $5.00 each
Election
Description Fee
Nomination Paper Filing Fee $100.00
FOIP Services
Description Fee
Searching for, locating and retrieving a record $7.50 per 1/4 hour
Producing a copy of a record:
i) Paper copies $0.50 per page
ii) Electronic copies (i.e. USB) Cost
iii) Large Format (i.e. maps) Cost
Preparing and handling a record for disclosure $7.50 per 1/4 hour
Supervising the examination of a record $7.50 per 1/4 hour
Shipping a record or a copy of a record Cost
41 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 5 of 18
AGRICULTURAL SERVICE BOARD
ASB Rental Equipment
Description Fee
Cattle Scale (Free to 4‐H) $100.00 per day min.
Brillion Grass Seeder $175.00 per day min.
Hayland / Pasture Float $225.00 per day min.
No Till Drill ‐ 15' $20/acre ‐ $400/day min
Pasture Sprayer $150.00 per day min.
Portable 12" Loading Chute (Free to 4‐H) $100.00 per day min.
Private Land Weed Control $75.00/acre plus chemicals
Solar Watering System (First Time Users; Free 2 Week
Trial) $150.00 per week min.
Spreaders (skid mount pneumatic, mechanical) $30.00 per day min.
Hand Crank Spreader Free‐ use agreement
Livestock Tag Reader Free‐ use agreement
AG. Plastic Recycling Roller $50.00 per day
Urban Weed & Pest Inspection Fee $30.00/hr + $0.55/km
Pasture Land Lease Tendered
* There will be an additional cleaning fee of $75 for any rental equipment returned
unclean subject to Management discretion
Gopher Poison
Description Fee
2% Liquid Strychnine Current market price plus 10%
OPERATIONS
Approach/Crossing
Description Fee
Residential/Farm No Fee
Application Fees
Description Fee
Commercial: staked $300.00 each
Pipeline Crossing Application $300.00 each
Grader
Description Fee
Grading Private Laneway/Snowplowing Services per half
hour $75.00 per half hour
Grading Private Laneway Snowplowing Services exceeding
½ hour $135.00 exceeding ½ hour
42 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 6 of 18
Rig Moves
Description Fee
Rig Moves‐Inspection Overweight & Moves $200.00 each
Dust Control
Description Fee
Calcium Chloride $5.35/metre
Spec Crude $32.50 /metre
Road Permit Fixed Fee
Description Fee
Road Permit Fixed Fee $20.00 each
Road Bonds
Description Fee
Road Bonds As per Agreement
Services To Other Municipalities
Description Fee
Equipment/Services
Alberta Roadbuilders and
Heavy Construction Ass’n
Rate Guide less 25%
Road Products Kneehill County Cost
PARKS & CEMETERIES
Braconnier Campground Fees
Tenting per night $15.00
RV/Trailer per night $20.00
Torrington Campground Fees
Tenting per night $15.00
RV/Trailer per night $20.00
Swalwell Campground Fees
Tenting per night $15.00
RV/Trailer per night $20.00
43 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 7 of 18
Keiver’s Lake Campground Fees
Tenting per unit per night (non‐reservable stalls) $20.00
Un‐serviced sites per unit per night (non‐reservable stalls) $25.00
Serviced Sites per unit per night (non‐reservable) $30.00
Serviced Site (reservable) $30.00
Group Site‐ RV/Trailer Group per night (minimum of 4 @
$25/unit per night) $25.00
Reservation Deposit for RV Group Site(minimum of 4 units
@ $25/unit per night) $100.00
Group Site‐ Tents per night (minimum of 4 units @
$20/unit per night) $20.00
Changes to campsite reservations (no charge for
address/name changes‐non‐refundable) $5.00
Reservation for Day Use Area (not including playground
area) $50.00
* Prepayments and deposits only refunded with 72 hours’ notice.
Firewood
Description Fee
Firewood per bundle $10.00
Mowing
Description Fee
Mowing (per unit per hour) Per Province of Alberta Rates
Commemorative Bench Fee
Description Fee
Commemorative Bench $2,000.00 per bench
Cemetery Plot (2 plot limit)
Description Fee
Resident, Property Owner, former County resident $500.00 each
Non‐County Resident‐Outside geographic area $1500.00 each
Cemetery Maintenance
Description Fee
Trochu Catholic $200.00 per year
Roman Catholic Cemetery $200.00 per year
Torrington Trinity Lutheran Cemetery $200.00 per year
Trochu St. John’s Lutheran $200.00 per year
44 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 8 of 18
PROTECTIVE SERVICES
Burn Permit
Description Fee
Burn Permit No Fee
Inspections for Licensing and Insurance
Description Fee
Small Business $75.00 (plus travel @KC rates)
Multiple Occupancy $150.00 (plus travel @KC rates)
All Other Occupancies $150.00 (plus travel @KC rates)
Occupant Load Calculation and Report
Description Fee
Small Business $75.00 (plus travel @KC rates)
Multiple Occupancy $150.00 (plus travel @KC rates)
All Other Occupancies $150.00 (plus travel @KC rates)
Fireworks
Description Fee
Fireworks Discharge Permit No Fee – In Burn Permit Process
Fire Investigation Services
Description Fee
Each Safety Codes Officer $75.00 per hour (plus travel @KC rates)
Witness Services‐ Each Safety Codes Officer $100.00 per hour (plus travel @KC rates)
Witness ‐ Civil Litigation $100.00 per hour
Fire Services Fees
Motor Vehicle Collision Rate ‐ Equipment
Charges
Current AB Infrastructure Rate Per unit
Per Hour
Fee for Service Recovery – Per Unit Per Hour AB Infrastructure Rates
Fee for Service Recovery‐ Materials Actual Expenses/Costs
Mutual Aid Responses‐ Equipment, Manpower or Other Resources
Description Fee
Mutual Aid Responses‐ Equipment,
Manpower or Other Resources Pursuant to Mutual Aid Agreements
Animal Control
Description Fee
Annual License Fee ‐ Unaltered or Altered
Dog No Fee each
Replacement Tag $2.00 each
Impound Fee Cost
Boarding Fee Cost
Veterinarian Fee Cost
Kennel License Fee $100.00
45 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 9 of 18
Peace Officer Bylaw Enforcement
Description Fee
Peace Officer Bylaw Enforcement As per Agreement
Unsightly Properties – Cost of Ordered
Clean‐Up As per Municipal Government Act
Mowing Properties (per unit per hour) Per Province of Alberta Rates
PLANNING AND DEVELOPMENT
General
Description Fee
Appeal Fees‐ owners/adjacent $300.00 each
ASP ‐ New Specific Proposal $5000.00 each
ASP/LUB Amendment /Review $2000.00 each
Outline/Concept Plan $2500.00 each
Outline/Concept Plan Amendment $1000.00 each
Municipal Development Plan Amendment $2000.00 each
Inter‐municipal Development Plan Amendment $2000.00 each
Caveat Discharge $100.00 each
Rural Address Sign $250.00 each
Request For File Search (1/2 hr. min.) $50.00 per hour
Land Use By‐Law $20.00 each
Land Use By‐Law Maps $25.00 each
Municipal Development Plan $15.00 each
Area Structure Plan ‐ electronic copy $25.00 each
Area Structure Plan – supportive reports electronic $25.00 each
Certificate of Compliance‐ $100.00 each
Rezoning / Re‐designation $900.00 each
Rezoning Direct Control $1,200.00 each
Road Closure Request Application $1,000.00 each
Contravention to Land Use By‐Law $1600.00
Development Permits‐ Class 1 – Minor Development
Description Fee
Additions to Buildings <500 sq. ft $75.00 each
Additions to Buildings >500 sq. ft $100.00 each
Porches $75.00 each
Fences $40.00 each
Signs $75.00 each
Accessory Buildings 200 – 499 sq. ft. $50.00 each
Accessory Buildings >500 sq. ft. $100.00 each
Temporary Buildings $75.00 > 200 sq. ft. each
Minor Home Occupation $100.00 one‐time
Portable Storage Container(s) per Application $50.00 each
Revision to Active DP (Discretionary use/already
permitted) $75.00 each
46 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 10 of 18
Alternative Energy Residential $50.00 each
Alternative Energy Non‐Residential $100.00 each
Unlisted Similar Use $75.00 each
Development Permits‐ Class 2‐ Residential, Minor Commercial and Change in Land Use
Description Fee
Major Home Occupations $200.00
Single Family Dwelling Unit $250.00 Discretionary
Single Family Dwelling Unit $150.00 Permitted
Duplex (2 dwelling units) $250.00 flat fee
Multi‐Attached Dwelling (3 or more dwelling units)
$300.00 flat fee plus
$50.00/dwelling
Maximum $15,000.00
Bed and Breakfast $150.00 plus $50.00/unit
Change in use of land or intensity of use,
where a permit is required $150.00
Livestock Development Permit $100.00
Agricultural Business Use $200.00
Telecommunication towers $300.00
Single wind turbine $400.00
Kennels $300.00
Unlisted Similar Use $200.00
Filming Fee ‐ Minor $200.00
Filming Fee ‐ Major $500.00
Development Permits‐ Class 3‐ Institutional, Commercial and Light Industrial
Description Fee
Compressor Stations, Oilfield Buildings $400.00
Greenhouse (Not include cannabis production) $400.00
Private Schools and churches $400.00
Machinery repair and/or sales $400.00
Restaurants, service stations, hotels, retail and service $400.00
Unlisted similar use: Refer to following range based on
construction cost (in $)
<500,000 $500.00
500,000 – 2,000,000 $1,000.00
2,000,001 – 5,000,000 $2,000.00
>5,000,000 $4,000.00
Development Permits‐ Class 4‐ Major Commercial, Industrial and Recreation
Description Fee
Sand or gravel extraction $750.00 each
Wind Farm Towers $500.00 each
Golf Courses $500.00 each
Campsites (Campgrounds) $500.00 each
Work Camp $500.00 each
Alternative Energy $500.00 each
Unlisted Similar Use $500.00 each
Major Industrial or Processing $1000.00 each
47 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 11 of 18
Solar Farm $500 + $50/acre
Unlisted similar use: Refer to following range based on
construction cost (in $)
<500,000 $500.00
500,000 – 2,000,000 $1,500.00
2,000,001 – 5,000,000 $2,500.00
>5,000,000 $5,000.00
Development Permits‐ Class 5‐ Food Trucks & Mobile Vendors
Description Annual Fee
Keiver’s Lake Campground, Orkney Viewpoint
Food $500.00
No Food $350.00
Braconnier’s Dam Campground, Swalwell Dam Campground, Torrington Campground
Food $400.00
No Food $200.00
Horseshoe Canyon
Food $1,250.00
No Food $1,000.00
Development Permits‐ Class 6‐ Exceptions
Description Fee
Non‐profit public or community buildings No Fee
Public utility buildings No Fee
Fee For Development Permit After the Fact Double Permit Fee
Variance/Relaxation to Development Application $75.00
Mobile Business License ‐ Resident $100.00
Mobile Business License – Non ‐ Resident $150.00
Subdivision Fees
Description Fee
One Parcel $650.00 for 1st parcel
Two Plus Parcels $250.00 Per ea. additional parcel
Time Extensions $250.00
Endorsement Fees
Description Fee
For Each Parcel Created $300.00 For each parcel
Additional Fees
Description Fee
Development Agreement Preparation $500.00
External Engineering Review $25/acre (max = $5000)
48 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 12 of 18
SAFETY CODE FEES
General
Description Fee
Minimum Fee (Will be charged if not a specific fee
for permit) $100.00
Penalty for no Safety Code Permit Double applicable fee
Project Cancelled Prior To Inspections 75% Refund
Building Permit Fees
Description Fee
New Single Family Dwellings‐ Floor Area Sq. Ft.
(Does not include attached garages)
$0.40 per sq. ft.‐ total of main, 2nd
and additional floors does not
include basement.
Garage ‐ detached/attached Less than 800 sq. ft. $120.00
Garage ‐ detached/attached Greater than 800 sq.
ft. $160.00
Mobile/Manufactured Homes includes Move‐on
and RTM's $100.00
Homes With Basement $0.25/ft2‐ min $100
Basement Development .20¢/ft² ‐ min $95.00
Additions .40¢/ft² ‐ min $100.00
Decks greater than 2 ft. above grade or 100 ft² $100 flat fee
Fire places/Wood Burning Stove $100.00
Small Accessory Building 100 – 200 ft² $90.00
Non‐Ag. Building <2500 ft² $250.00
Non‐Ag. Building >2500 ft² $500.00
Commercial/Industrial
Commercial ‐ hotels, warehouses, stores, etc.
Industrial ‐ waste transfer buildings, water
treatment plants, etc.
Description Fee
$1 ‐ $1 million project value $5.00 /$1,000 ‐ min $150.00
Over $1 million project value
$4.00/$1,000 project value
Portion over $1 million project
value $4/$1000
Oilfield ‐ compressor stations, dehydrator,
separator $5.00/$1000
bldgs., motor control center office/bldg. min. $250.00 max SCC fee $500.00
Demolition Permit ‐ use building permit (not
needed if replacing) $95.00
SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00
49 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 13 of 18
Electrical‐Plumbing‐Gas‐PSDS Permit Fees‐ Homeowner Fee Schedule
Electrical Installations‐ New Residential Installations Only
Description Fee
Less than 1500 sq. ft. $190.00
1501‐3000 sq. ft. $215.00
3001‐5000 sq. ft. $230.00
5001+ sq. ft. $250.00
with attached garage add $50.00
Detached garage $150.00
Mobile Home Connection $105.00
Temporary Service $90.00
Electrical Installations‐ Small Electrical Installations‐ Value of Material
Description Fee
$0 ‐ $250 $90.00
$251 ‐ $500 $150.00
$501 ‐ $1000 $175.00
$1001 ‐ $2000 $190.00
$2001 ‐ $3000 $210.00
$3001 ‐ $4000 $230.00
$4001 ‐ $5000 $240.00
$5001 ‐ $6000 $250.00
$6001 ‐ $7000 $260.00
$7001 ‐ $8000 $270.00
$8001 ‐ $9000 $280.00
Add $10 $5 fee for every $1000 installation cost over $9000
Sewer Systems‐ Private Sewer Disposal System
Description – Homeowner Fees Fee
Open Discharge $300.00
Disposal Field $300.00
Treatment Mound $300.00
Septic Tank Only $200.00
Holding Tank or modification to system $150.00
Plumbing Installations
Description Permit Fee
1‐6 fixtures $100.00
7‐12 fixtures $175.00
13‐20 fixtures $250.00
20+ fixtures $250.00 + $10/fixture over 20
50 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 14 of 18
Gas Installations
Description Permit Fee
1 Outlet $110.00
2 Outlet $110.00
3 Outlet $120.00
4 Outlet $130.00
5 Outlet $140.00
$10 per additional outlet
Propane Tank Sets (includes connection) $100.00
Gas Furnace Replacement‐ No Permit unless
Replacing Meter then $90.00
Gas Fire Place‐ Permit needed if venting & piping
has changed
Contractor Fee Schedule
Electrical Permit Fees
Installation Costs Permit Fee
$0‐$1000 $80.00
$1001 ‐ $2000 $100.00
$2001 ‐ $3000 $120.00
$3001 ‐ $4000 $140.00
$4001 ‐ $5000 $160.00
$5001 ‐ $6000 $170.00
$6001 ‐ $7000 $180.00
$7001 ‐ $8000 $190.00
$8001 ‐ $9000 $200.00
$9001 ‐ $10000 $210.00
$10001 ‐ $11000 $220.00
$11001 ‐ $12000 $230.00
$12001 ‐ $13000 $240.00
$13001 ‐ $14000 $250.00
$14001 ‐ $15000 $260.00
$15001 ‐ $16000 $270.00
$16001 ‐ $17000 $280.00
$17001 ‐ $18000 $290.00
$18001 ‐ $19000 $300.00
$19001 ‐ $20000 $310.00
$20,000 + Add $10 $5 fee for every additional $1000 installation cost (Example $100,000
cost fee= $310+400=$710.00
Mobile Home Connection $80.00
Temporary Service $70.00
Annual Electric Permit and $10.50 SCC levy on each
application $300.00
SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00
Plumbing Installations
1‐10 fixtures $100.00
11‐20 fixtures $150.00
51 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 15 of 18
20+ fixtures $150.00 + $5.00/fixture over 20
Gas Installations
Description Permit Fee
1 Outlet $90.00
2 Outlet $90.00
3 Outlet $100.00
4 Outlet $110.00
5 Outlet $120.00
BTU Input Permit Fee
10,000 ‐150,000 $75.00
160,000 ‐ 190,000 $85.00
200,000 ‐ 300,000 $95.00
350,000 $105.00
400,000 $110.00
450,000 $115.00
500,000 $120.00
550,000 $125.00
600,000 $130.00
650,000 $135.00
700,000 $140.00
750,000 $145.00
800,000 $150.00
850,000 $155.00
900,000 $160.00
1,000,000 $165.00
Add $6 /100,000 BTU over 1,000,000
Other Gas Installations
Description Permit Fee
Man. Home on Basement $130.00
Man. Home w/o Basement $100.00
Propane Tank Set (includes connection) $80.00
Temporary $100.00
Gas Line (Gas Provider) $80.00
Gas line Retest $75.00
Alternative Energy
Residential $3.50 per $1000 construction cost
Industrial/Commercial $5.00 per $1000 construction cost
Private Sewage Disposal Fees
Description Fee
Open Discharge (includes tank) $250.00
Disposal Field/Treatment Mound (includes tank) $250.00
Septic Tank Only $150.00
52 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 16 of 18
Holding Tank or modification to system $100.00
SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00
UTILITIES AND ENVIRONMENTAL SERVICES
Service Charges & Installation
Description Fee
Meter Installation: More than one meter Meter Cost plus $40.00
Meter Accuracy Test $40.00 per meter
Additional Meter Read $20.00
Service Charge to Attend a Premise $40.00
After Hours Call $40.00/hr with 3 hr min
Disconnection Service Charge ‐ Customer Request $30.00
Reconnection Service Charge ‐ Customer Request $30.00
Disconnection Service Charge ‐ Breach $30.00
Reconnection Service Charge ‐ Breach $30.00
Transfer From Utility to Tax Account $30.00
Damaged Meter Replacement Meter Cost plus $40.00
Late Payment Penalty 1.50% monthly
Temporary Service Meter Cost plus $40.00
Contractor Operator Call Out Rates and Mileage As per agreement
Water Charges
Description Fee
Flat Maintenance Rate – All Service/Future Connections $50.00 bimonthly
Bulk Water Stations
minimum $10 fee per
monthly bill
0 – 50 cubic meters monthly $5.00 / cubic meter
50+ cubic meters monthly (amount over 50 m3) $9.00 / cubic meter
Base Rate for Hydrant Service/ Maintenance $ 9.75 per month
Account Administration Reactivation Fee (Bulk Water) $25.00
Riser Fee $10,000.00 / riser
Approved Increase For Rural Water Volume $10,000.00 / riser
Hamlet Utility Service For Un‐serviced Lots $2,500.00
"Hamlet" means the communities of Huxley, Swalwell, Torrington and Wimborne
Water Modeling
Description Fee
Adjacent to Line $750.00
Non‐Adjacent to Line $1,000.00
Non‐Adjacent to Line for Multiple Developments $1,000.00 per request
53 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 17 of 18
Water Rates
Description Fee
Huxley 1‐100 cubic meters bimonthly $2.00 per cubic metre
Huxley 100+ cubic meters bimonthly
(amount over 100 m3 only) $9.00 / cubic metre
Swalwell 1‐100 cubic meters bimonthly $3.50 per cubic metre
Swalwell 100+ cubic meters bimonthly
(amount over 100 m3 only ) $9.00 / cubic metre
Torrington 1‐100 cubic meters bimonthly $3.50 per cubic metre
Torrington 100+ cubic meters bimonthly
(amount over 100 m3 only) $9.00 / cubic metre
Wimborne 1‐100 cubic meters bimonthly $2.00 per cubic metre
Wimborne 100+ cubic meters bimonthly
(amount over 100 m3 only) $9.00 / cubic metre
Sunnyslope WSA 1‐100 cubic meters bimonthly $3.50 per cubic metre
Sunnyslope 100+ cubic meters bimonthly
(amount over 100 m3 only) $9.00 / cubic metre
Churchill Water Co‐op 1‐100 cubic meters bimonthly $3.50 per cubic metre
Churchill 100+ cubic meters bimonthly
(amount over 100 m3 only) $9.00 / cubic metre
Equity WSA 1‐100 cubic meters bimonthly $3.50 $2.00 per cubic metre
Equity 100+ cubic meters bimonthly
(amount over 100 m3 only) $9.00 / cubic metre
Gamble WSA 1‐100 cubic meters bimonthly $3.50 per cubic metre
Gamble 100+ cubic meters bimonthly
(amount over 100 m3 only) $9.00 / cubic metre
Grainger/Hesketh 1‐100 cubic meters bimonthly $3.50 per cubic metre
Grainger/Hesketh 100+ cubic meters bimonthly
(amount over 100 m3 only) $9.00 / cubic metre
Kirkpatrick WSA 1‐100 cubic meters bimonthly $3.50 per cubic metre
Kirkpatrick 100+ cubic meters bimonthly
(amount over 100 m3 only) $9.00 / cubic metre
Mt. Vernon Co‐op 1‐100 cubic meters bimonthly $3.50 $2.00 per cubic metre
Mt. Vernon 100+ cubic meters bimonthly
(amount over 100 m3 only) $9.00 / cubic metre
Selkirk WSA 1‐100 cubic meters bimonthly $3.50 per cubic metre
Selkirk 100+ cubic meters bimonthly
(amount over 100 m3 only) $9.00 / cubic metre
Sewage Charges
Description Fee
Huxley $2.33 per house/month
Swalwell $6.12 per house/month
Torrington $3.45 per house/month
Mobile Home Parks
$3.45 per occupied
lot/month
Wimborne $14.54 per house/month
54 2019.01.08
Bylaw No. 1781, Master Rates Bylaw Page 18 of 18
Garbage
Description Fee
Residents – Waste Disposal Site Drop‐Offs No Charge
Non‐Resident/Commercial Tipping Fee ‐1/2 Ton Truck $20.00 each
Non‐Resident/Commercial Tipping Fee ‐1 Ton Truck $40.00 each
Non‐Resident/Commercial Tipping Fee‐ Trailer 8‐20 feet $50.00 each
Non‐Resident/Commercial Tipping Fee ‐Loads larger than
specified $80.00 each
All Users ‐ Freon Appliance $15.00 each
Hamlet Residential Pick Up
$50.00/bimonthly per
residence
"Hamlet" means the communities of Huxley, Swalwell,
Torrington, Wimborne & Sunnyslope
55 2019.01.08
56 2019.01.08
57 2019.01.08
58 2019.01.08
59 2019.01.08
60 2019.01.08
61 2019.01.08
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
7.2
SUBJECT:
Council Remuneration Review
MEETING DATE:
2019-01-08
PRESENTED BY: Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
The Federal Government has made changes to taxation for elected officials effective January 1,
2019. Previously, one-third of an elected official’s income was treated as a non-taxable amount.
The change means all income will be fully taxable come 2019.
Council approved the following motion at the December 11, 2018 Council Meeting:
Councillor Christie moved to direct administration to bring back to Council at the January
8, 2019 Council meeting a Council wage report within our zone. Council will not receive a
pay raise until this research is brought back and a decision is made.
At the Committee of the Whole meeting held on December 4, 2018. Council made the following
recommendation to Council.
Councillor King made a recommendation to Council to amend the Policy #3‐19, Council Per
Diem/Salary that Councillors be paid on a base salary basis with the rates to reflect the
following:
$6,000 per month to the Reeve
$4,500 per month to the Deputy Reeve
$3,500 per month to all other Councillors
And that there be no meeting per diems.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Attached is a spreadsheet comparing Kneehill County’s Councillor remuneration to that of other
Central Zone County’s Council remuneration.
Administration used a comparable percentile grid to see how Kneehill County compares with the
other municipalities. (Graphic summary attached). Actual remuneration per 2017 Annual
Financial Reports was used to ensure consistency. (Note: Figures reflect 1/3 tax free amount)
In 2017 Kneehill County Reeve was compensated at about the 65th Percentile, while Deputy
Reeve and Councillors were at about the 60th Percentile. This means that Kneehill County Reeve,
Deputy Reeve and Councillors were remunerated at a level greater than 65% and 60% of peer
municipalities.
The 70th and 75th %‐ile may represent an appropriate targeted range for Kneehill County. This
has been used informally for Kneehill County Staff.
Considering the current Councillor Remuneration figures, in order for Reeve, Deputy Reeve and
Councillors to be remunerated at the the 70th and 75th percentile, the following action would
need to be taken:
62 2019.01.08
REQUEST FOR DECISION Agenda Item # 7.2 2 | Page
Current Kneehill County Salary Rates & % Diff on Total Salary
Reeve Deputy Reeve Councillor
Total Salary $54,719.00 $39,760.00 $35,759.33
Kneehill % Diff @ P70 ‐7.645%‐15.477% ‐20.245%
Kneehill % Diff @ P75 ‐12.110%‐25.795% ‐29.134%
NOTE: This does not address the foregone 1/3 Tax Free portion effective Jan. 1, 2019.
As reflected in the August 18, 2018 Staff RFD, a minimum additional 14.25% to base and per
diem would “zero‐out” the net impact to Councillor pay. An amount of about 21% would be
required to keep higher income Councillors whole. To ensure equity, 21% has been proposed.
Current Salary (2017) Current 70%‐ile 75%‐ile
Base Pay
(Dec 4)
Reeve $54,719 $58,902 $61,345
Deputy Reeve $39,760 $45,913 $50,911
Councillor $35,759 $42,998 $46,177
Adusted (CRA)
Reeve $66,210 $71,271 $74,227 $72,000
Deputy Reeve $48,110 $55,555 $61,602 $54,000
Councillor $43,268 $52,028 $55,874 $42,000
The “base salary” recommendation from the Dec. 4, 2018 Committee of the Whole Meeting is
shown as information.
COSTS/SOURCE OF
FUNDING:
2019 Operating Budget (Approved budget includes the recommended base pay amounts)
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
63 2019.01.08
Document Last Updated February 27, 2018
LINK TO
STRATEGIC PLAN:
N/A
ATTACHMENTS:
Policy 3-19, Reimbursement, Councillor Per Diem and Salary
Kneehill County Salary Comparison to Central Zone County’s
Graphic Summary of Kneehill County’s Total Salaries & Percentile Rates
Financial Statements from Central Zone County’s
RECOMMENDED
ACTION:
Council Decision
COUNCIL
OPTIONS:
1. That Council implement Dec. 4, 2018 Committee of the Whole Base Pay recommendation.
2. That Council amended salary to the 75th percentile, plus adjustment for CRA change.
3. That Council amend salary to the 75th percentile only.
4. That Council amend salary to the 70th percentile, plus adjustment for CRA change.
5. That Council amend salary to the 70th percentile only.
6. That Council only apply the adjustment for CRA change
7. That Council receive the Councillor Remuneration Report for information.
MOTION:
Council Decision
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
64 2019.01.08
County Name
2018 Equalized
Assessment
2017
Populati
on
# of
Council
Members
Reeve
Salary
Base
Deputy
Reeve
Salary
Base
Councillor
Base Per Diem Full Day
Per Diem
1/2 Day
Reeve Pay 2017
Salary
Reeve Pay 2017
Benefits
Reeve Pay 2017
Total
Deputy Reeve Pay
2017
Salary
Deputy Reeve Pay
2017
Benefits
Deputy Reeve Pay
2017
Tota
Councillor 2017
Salary
Councillor 2017
Benefits
Councillor 2017
Total
MD of Bighorn $1,149,002,218 1334 5 $2,674.00 2105.5*$175 per meeting (limited to a max of three per month)$35,880.00 $6,416.00 $42,296.00 $24,926.00 $6,406.00 $31,332.00 $29,942.75 $5,986.50 $35,929.25
Starland County $735,497,496 2066 5 $1,057.00 $857.00 $857.00 $200.00 $120.00 $31,302.00 $1,622.00 $32,924.00 $25,707.00 $784.00 $26,491.00 $25,453.25 $1,368.50 $26,821.75
County of Paintearth $1,113,275,553 2102 7 $800.00 $600.00 $400.00 $220.00 $110.00 $33,620.00 $13,411.00 $47,031.00 N/A N/A N/A $18,802.50 $6,515.00 $25,317.50
Kneehill County $2,053,798,855 5001 7 $2,242.67 $1,827.13 $1,550.07 $277.06 $138.53 $54,719.00 $3,962.00 $58,681.00 $39,760.00 $4,485.00 $44,245.00 $35,759.33 $4,370.00 $40,129.33
County of Stettler $1,507,550,865 5526 7 $1,350.00 $950.00 $750.00 $225.00 $175.00 $44,000.00 $2,653.00 $46,653.00 $37,737.00 $3,751.00 $41,488.00 $29,683.67 $3,646.83 $33,330.50
Wheatland County $4,176,606,526 8788 7 $2,790.75 $2,560.57 $2,439.14 $256.58 $187.52 $33,117.00 $35,460.00 $39,891.00 $30,265.00 $33,216.00 $63,481.00 $30,036.67 $24,185.00 $54,221.67
Ponoka County $3,045,882,246 9806 5 $3,584.00
3136.00
(covers five
meetings)$246.00 $36,970.00 $5,288.00 $42,258.00 $31,060.00 $5,288.00 $36,348.00 $31,520.00 $5,288.00 $36,808.00
Lacombe County $6,241,340,933 10343 7 $3,496.50 $2,719.50 $2,719.50 $388.50 $194.20 $63,296.00 $13,987.00 $77,283.00 $58,859.00 $18,033.00 $76,892.00 $55,803.50 $15,112.33 $70,915.83
Clearwater County $6,912,220,539 11947 7 $2,014.00 $1,250.00 $1,003.00 288-415 dependent on hours*$161.00 $43,304.00 $6,713.00 $50,017.00 N/A N/A N/A $31,565.00 $6,081.67 $37,646.67
Mountain View County*$4,532,441,727 13074 7 $4,633.69 $2,974.18 $2,482.58 $262.27 $69,051.00 $4,221.00 $73,272.00 $52,254.00 $6,678.00 $58,932.00 $46,101.67 $5,860.33 $51,962.00
Red Deer County $6,360,146,266 19541 7 $7,119.98 $4,997.25 $210.00 $105.00 $103,728.00 N/A $103,728.00 N/A N/A N/A $63,794.00 N/A $63,794.00
Rocky View County*$17,498,758,710 39407 9 $60,695.00 $40,999.00 $101,694.00 $50,016.00 $29,683.00 $79,699.00 $46,405.00 $31,573.25 $77,978.25
P50 $43,652.00 P50 $37,737.00 P50 $31,542.50
P60 $50,431.40 P60 $39,355.40 P60 $34,081.60
P70 $58,902.20 P70 $45,913.60 P70 $42,998.97
P75 $61,345.25 P75 $50,016.00 P75 $46,177.50
P80 $62,775.80 P80 $50,911.20 P80 $46,344.33
All Salaries are from 2017, Pre-CRA Changes based on 2017 Financial Statements
Notes:
Wheatland County salary is Low due to high benefits
Red Deer County salary high due to no benefits
Rockyview County compensation skewed to high benefits
*Bighorn- Base pay includes all regular and org Council meetings, finance and Ec Dev Committee Meetings, budget meetings, ratepayer meetings and cheque signing duties.
*Clearwater - Per Diem Rate- $161 - first four hours -$127- Second four hours-$127- Third four hours-$415- Maximum payable for any single day
* Mountain View will be reviewing their remuneration in Janauary 2019.
*Rocky View - Rocky View in their Policy states that Council members will be provice annual base slaries which will be paid on a bi-weekly basis, but do not state what those salaries are!
65 2019.01.08
Kneehill County 63.6%, $54,719.00
Kneehill County 62.5%, $39,760.00
Kneehill County 63.6%, $35,759.33
P50, $43,652.00
P50, $37,737.00
P50, $31,542.50
P60, $50,431.40
P60, $39,355.40
P60, $34,081.60
P70, $58,902.20
P70, $45,913.60
P70, $42,998.97
P75, $61,345.25
P75, $50,016.00
P75, $46,177.50
P80, $62,775.80
P80, $50,911.20
P80, $46,344.33
$0.00 $10,000.00 $20,000.00 $30,000.00 $40,000.00 $50,000.00 $60,000.00 $70,000.00
Reeve/Mayor
Deputy Reeve
Councillor
Kneehilll County Salaries Compared to Percentile Rates
P80 P75 P70 P60 P50 Kneehill County
66 2019.01.08
67 2019.01.08
68 2019.01.08
69 2019.01.08
70 2019.01.08
71 2019.01.08
72 2019.01.08
73 2019.01.08
74 2019.01.08
75 2019.01.08
76 2019.01.08
77 2019.01.08
78 2019.01.08
79 2019.01.08
80 2019.01.08
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
8.1
SUBJECT:
Support for Wheatland County Resolution- Update of the Provincial Code
of Practice for Compost Facilities
MEETING DATE:
2019-01-08
PRESENTED BY: Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
Wheatland County will be bringing forward a resolution to the February 1st
Central Zone RMA meeting and if successfully adopted at this meeting the
resolution will be presented at the RMA Spring meeting in March 2019. They
are requesting Kneehill County to support this resolution.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The background to the resolution is provided in the attached document.
COSTS/SOURCE OF
FUNDING:
N/A
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☒ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☒ Other‐
LINK TO STRATEGIC PLAN: N/A
ATTACHMENTS: Wheatland County Resolution
RECOMMENDED ACTION: That Council support Wheatland County as they present their resolution at the
February 1st, 2019, Central Zone RMA meeting, and the Spring RMA
Convention in March 2019.
COUNCIL OPTIONS: 1. Support Wheatland County resolution
2. Receive for information
MOTION: That Council support Wheatland County as they present their Update of the
Provincial Code of Practice for Compost Facilities Resolution at the February
1, 2019 Central Zone RMA meeting, and Spring Rural Municipalities of Alberta
Convention in March 2019.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
81 2019.01.08
Page | 1
Wheatland County 2019 Spring Convention Resolution
Title of Resolution:
Update of the Provincial Code of Practice for Compost Facilities
Preamble:
WHEREAS rural municipalities recognize the benefit of well-managed compost facilities as a
necessary and useful component of waste management; and
WHEREAS the Province, through the Environmental Protection and Enhancement Act, Waste
Control Regulation, and Code of Practice for Compost Facilities, has the authority and
responsibility to oversee compost facility activities; and
WHEREAS the current Alberta Code of Practice for Compost Facilities was adopted in 1997 with
intended review every 5 years beginning in 2001; and
WHEREAS the Standards for Composting Facilities in Alberta were published in 2007, and
anecdotal evidence from Alberta Environment and Parks suggests that the Standards had
originally been written as an update to the current Code of Practice but did not receive the
priority required to bring the update into force; and
WHEREAS the current Code of Practice for Compost Facilities is legally enforceable by Alberta
Environment and Parks while the Standards for Composting Facilities in Alberta are not; and
WHEREAS the Standards for Composting Facilities in Alberta contain many requirements that
are over and above what is written in the Code of Practice for Compost Facilities, and in some
cases the requirements written in the Standards would have better-addressed the concerns of
rural municipalities and their residents where off-site impacts of compost facilities were
concerned; and
WHEREAS as more Municipalities are implementing an organic collection program across the
province, composting facilities will most likely increase in numbers and be sited close to
communities. Updating the Code would be a proactive approach that would help municipalities
with siting these operations and provide the assurance the impacts on the communities are
minimized.
Operative Clause:
THEREFORE, BE IT RESOLVED that the Rural Municipalities of Alberta request the Province of
Alberta to update the Code of Practice for Compost Facilities to reflect at minimum the
Standards for Composting Facilities.
Member Background:
The jurisdiction to regulate compost facilities lies with Alberta Environment and Parks under the
authority of the Environmental Protection and Enhancement Act (Act), Waste Control Regulation
(A.R. 192/1996), and Code of Practice for Compost Facilities (Code). The provincial government
also has a document titled Standards for Composting Facilities in Alberta (Standards) which is
82 2019.01.08
Page | 2
not legally enforceable as it is not tied to the Waste Control Regulation or Act. In recent
conversations with Alberta Environment and Parks it was determined that the Standards,
published in 2007, were originally written with the intent of replacing the current Code.
According to staff, the project lost priority at the time and was not pushed along the final steps
necessary for the content of the Standards to become the new and enforceable Code of
Practice. Through this resolution, Wheatland County wishes to highlight the importance of the
work that was done to update the Code of Practice and return priority to the project so that it
may be completed.
Our attention to compost facility regulation is drawn from a recent case of conflict between
County residents and a compost facility within our municipality. In this case, the facility began
operation in 1997, when it was determined that a development permit was not required due to
the agricultural nature of the activity. Since then the facility has evolved, and in recent years
resident complaints about intense odours, nuisances like flies, high seagull populations, and
blowing garbage, and concerns about other potential issues like ground and surface water
impacts, have become common. Because the facility has both Alberta Environment and Parks
registration via the Code of Practice, and in-writing confirmation that they do not require a
development permit, the municipality is very limited in its ability to act to alleviate the concerns
of its residents and must rely on Alberta Environment and Parks’ ability to manage and monitor
the impacts of the facility. While Alberta Environment and Parks is doing what they can
according to the Code, we are disappointed that the content of the Standards can not be
enforced. Wheatland County believes that the additional requirements included in the Standard
are an improvement that would increase our confidence in Alberta Environment and Parks’
ability to both resolve concerns in cases like this, and proactively prevent similar cases from
occurring in the future.
83 2019.01.08
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
8.2
SUBJECT:
Committee of the Whole Meeting Date
MEETING DATE:
2019-01-08
PRESENTED BY: Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
Staff would like to bring the draft Horseshoe Canyon Masterplan for review
and have the consultants present the plan to Council. The consultants are not
available to attend the February 5th, 2019 Committee of the Whole meeting.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Administration recommends that Council take the an opportunity to review this
plan before the February Strategic Planning Session. A Committee of the
Whole meeting could be planned on Tuesday, February 12th, 2019 at the
conclusion of the Regular Council meeting.
COSTS/SOURCE OF
FUNDING:
2019 Operating Budget
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN: N/A
ATTACHMENTS: N/A
RECOMMENDED ACTION: That Council approve a Committee of the Whole Meeting date for Tuesday,
February 12th, 2019 after the regular Council meeting.
COUNCIL OPTIONS: 1. Approve meeting date
2. Amend meeting date
2. Receive for information
MOTION: That Council approve a Committee of the Whole Meeting date for Tuesday,
February 12th, 2019 to be held after the regular Council meeting.
Prepared By: Carolyn Van der Kuil Reviewed By: Peter Tarnawsky Approved By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
84 2019.01.08
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
8.3
SUBJECT:
Policy # 3-3, Board and Committee Appointments
MEETING DATE:
2019-01-08
PRESENTED BY:
Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
Policy #3-3 is a list of Committee’s on which members of Council serve.
Council needs to appoint (4) four members of Council to sit on the
Kneehill/Trochu Negotiation Committee.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The Committee members consists of:
Reeve Wittstock, Deputy Reeve McGhee, Councillor King and Councillor
Christie.
Attached is Policy#3-3, Board And Committee Appointments, with the updated
Committee appointments.
COSTS/SOURCE OF
FUNDING:
N/A
COMMUNICATIONS:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Policy # 3-3
RECOMMENDED ACTION:
To approve policy
COUNCIL OPTIONS:
1. To approve Policy #3-3 as presented
2. To approve Policy #3-3, as amended.
3. Do nothing
85 2019.01.08
REQUEST FOR DECISION Agenda Item # 8.3 2 | Page
MOTION:
That Policy #3-3, Board and Committee Appointments be approved as
presented.
Prepared By: Carolyn Van der Kuil Reviewed By: Peter Tarnawsky Approved By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
86 2019.01.08
POLICY
Section Policy No. Page
COUNCILLOR 3‐3 1 of 4
Policy Title Date: Resolution
No.
Board and Committee Appointments November 13, 2018 425/18
Purpose:
Kneehill County Council appoints members of Council to serve on boards and committees to which Kneehill
County is a member. The role of Council is to sustain an on‐going relationship with these various organizations
and groups and to provide a means for communication between the organization and Council. Councillors are
encouraged to provide a written report along with the minutes and financial statements on any meetings
attended on behalf of Council.
Appointments of elected members are made annually at the organizational meeting of Council. For the 2018‐
2019 term, appointments have been made as follows:
COUNCIL MEMBERS
Division One: Faye McGhee, Deputy Reeve
Division Two: Debbie Penner
Division Three: Jerry Wittstock, Reeve
Division Four: Glen Keiver
Division Five: Jim Hugo
Division Six: Wade Christie
Division Seven: Kenneth King
1. COMMITTEE OF THE WHOLE
Division One: Faye McGhee, Deputy Reeve
Division Two: Debbie Penner
Division Three: Jerry Wittstock, Reeve
Division Four: Glen Keiver
Division Five: Jim Hugo
Division Six: Wade Christie
Division Seven: Kenneth King
2. AGRICULTURAL SERVICE BOARD
(Appointments effective January 1st)
Chairman: Wade Christie
Council Member: Debbie Penner
Council Member: Jim Hugo
Council Member: Glen Keiver
Alternate Member: Kenneth King
Rate Payer Member: Matt Sawyer
Term Expires Dec 31, 2019
Rate Payer Member: Bruce Jensen
Term Expires Dec 31, 2020
Rate Payer Member: David Code
Term Expires Dec 31, 2021
Secretary to the Board: CAO Designation
3. AGRICULTURAL APPEAL BOARD
Same as SDAB
4. KNEEHILL REGIONAL EMERGENCY MANAGEMENT
COMMITTEE
Composition: Reeve, Deputy Reeve and CAO
5. AQUA 7 WATER SERVICES COMMISSION
Formerly Kneehill Regional Water Services
Commission
Council Member: Jerry Wittstock
Alternate Member: Debbie Penner
6. CANADIAN BADLANDS LTD.
Council Member: Faye McGhee
Council Member or
Member at Large: Kenneth King
Council Member or
Member at Large: Jim Hugo
7. CENTRAL ALBERTA ECONOMIC PARTNERSHIP
(CAEP)
CAO Designate
8. CENTRAL RURAL MUNICIPALITIES OF ALBERTA
(DIVISION 2) EXECUTIVE
Composition: Reeve or Deputy Reeve & CAO
87 2019.01.08
POLICY
Section Policy No. Page
COUNCILLOR 3‐3 2 of 4
Policy Title Date: Resolution
No.
Board and Committee Appointments November 13, 2018 425/18
9. COMMUNITY ACTION COMMITTEE
(Three Hills/Trochu/Elnora/Delburne/RCMP)
Council Member: Jim Hugo
Alternate Member: Faye McGhee
10. COMMUNITY FUTURES WILD ROSE
Council Member: Wade Christie
Alternate Member: Glen Keiver
11. DOCTOR RECRUITMENT & RETENTION
COMMITTEE
Council Member: Jerry Wittstock
Alternate Member: Kenneth King
Secretary: CAO Designation
12. DRUMHELLER AND DISTRICT SOLID WASTE
MANAGEMENT ASSOCIATION
Council Member: Debbie Penner
Alternate Member: Faye McGhee
13. KNEEHILL HOUSING CORPORATION
Council Member: Faye McGhee
Council Member: Glen Keiver
Alternate Member: Jerry Wittstock
14. KNEEHILL REGIONAL FAMILY & COMMUNITY
SUPPORT SERVICES BOARD
Council Member: Kenneth King
Alternate Member: Jerry Wittstock
15. KNEEHILL/TROCHU NEGOTIATION COMMITTEE
Council Member: Jerry Wittstock
Council Member: Faye McGhee
Council Member: Wade Christie
Council Member: Kenneth King
16. KNEEHILL REGIONAL PARTNERSHIP STEERING
COMMITTEE
Council Member: Faye McGhee
Alternate Member: Wade Christie
17. MARIGOLD LIBRARY SYSTEM
Council Member: Glen Keiver
Alternate Member: Jim Hugo
18. MAYORS/REEVES LIASON COMMITTEE
Composition: Reeve or Deputy Reeve and CAO
19. MEDICAL CLINIC ENHANCED SERVICES REVIEW
COMMITTEE
Reeve: Jerry Wittstock
Council Member: Kenneth King
Council Member: Wade Christie
CAO or Designate in an advisory capacity
20. MUNICIPAL PLANNING COMMISSION (BYLAW
#1340)
Chairman: Jerry Wittstock
Vice‐Chairman: Kenneth King
Council Member: Faye McGhee
Council Member: Debbie Penner
Council Member: Glen Keiver
Council Member: Wade Christie
Council Member: Jim Hugo
Member at Large: Rick Vickery
Member at Large: Advertising for Position
Secretary to the Commission: CAO Designation
88 2019.01.08
POLICY
Section Policy No. Page
COUNCILLOR 3‐3 3 of 4
Policy Title Date: Resolution
No.
Board and Committee Appointments November 13, 2018 425/18
21. JOINT INTER‐MUNICIPAL PLANNING
COMMISSION (JMPC)
Acme/ Kneehill County
Council Member: Jerry Wittstock
Council Member: Debbie Penner
Alternate: Jim Hugo
Carbon/Kneehill County – Bylaw 1744
Council Member: Faye McGhee
Council Member: Debbie Penner
Alternate: Jerry Wittstock
Secretary to the Commission: CAO Designation
Linden/Kneehill County
Council Member: Jerry Wittstock
Council Member: Glen Keiver
Alternate: Jim Hugo
Three Hills/Kneehill County‐ Bylaw 1615
Council Member: Jerry Wittstock
Council Member: Glen Keiver
Alternate: Wade Christie
Trochu/Kneehill County
Council Member: Jerry Wittstock
Council Member: Wade Christie
Alternate: Jim Hugo
Rocky View County/Kneehill County
Council Member: Jerry Wittstock
Alternate: Faye McGhee
Wheatland County/Kneehill County
Council Member: Jerry Wittstock
Council Member: Kenneth King
Alternate: Faye McGhee
22.INTER‐MUNICIPAL FRAMEWORK
COLLABORATION COMMITTEE
Rocky View County/Kneehill County
Council Member: Jerry Wittstock
Alternate: Faye McGhee
23. RED DEER RIVER MUNICIPAL USERS GROUP/
RED DEER RIVER WATERSHED ALLIANCE
Council Member: Glen Keiver
Alternate Member: Jim Hugo
24. SUBDIVISION AND DEVELOPMENT APPEAL
BOARD (BYLAW #1754)
Members at Large:
Maureen Chalack‐ Chairperson
Bill Zens‐ Vice‐ Chairperson
Dennis Dey
Kent Knudsen
Angus Park
Steve Cullum
Secretary to the Board: CAO Designation
25. JOINT INTER‐MUNICIPAL SUBDIVISION AND
DEVELOPMENT APPEAL BOARD (ISDAB) BYLAW
1616 Three Hills/Kneehill County
BYLAW 1745 Carbon/Kneehill County
Same as SDAB Members
Secretary: CAO Designation
89 2019.01.08
POLICY
Section Policy No. Page
COUNCILLOR 3‐3 4 of 4
Policy Title Date: Resolution
No.
Board and Committee Appointments November 13, 2018 425/18
Jerry Wittstock
Reeve
Peter Tarnawsky
Interim CAO
Approved: November 7, 2017 506/17
Amended: December 12, 2017 550/17
Amended: December 12, 2017 554/17
Amended: January 9, 2018 12/18
Amended: February 13, 2018 42/18
Amended: November 13, 2018 425/18
Amended: November 27, 2018 440/18 (Include ASB Member)
Amended: January 8, 2019
Review Date: October 2019
90 2019.01.08
Committee of the Whole Minutes
1600‐ 2ND Street NE
Three Hills, AB T0M 2A0
October 15, 2018 8:30 a.m.
COUNCIL PRESENT:
Division No. 1 Faye McGhee, Councillor
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Deputy Reeve
ADMINISTRATION PRESENT:
Chief Administrative Officer Al Hoggan
Director Municipal Services Laurie Watt
Fire Chief Dan Ross
Manager of Protective Services Debra Grosfield
Recording Secretary Carolyn Van der Kuil
Reeve Wittstock called the meeting to order at 8:30 a.m.
1.0 Agenda
Additions to Agenda
Closed Session
Councillor McGhee moved approval of the agenda as amended.
CARRIED
2.0 Approval of Minutes
Councillor Christie moved approval of the September 18, 2018 Committee of the Whole Minutes as
presented.
CARRIED
Closed Session
Councillor King moved that Council convene in closed session to discuss a Personnel Matter pursuant to
section 17 of the Freedom of Information and Protection of Privacy Act, at 8:33 a.m.
CARRIED
The following people were in attendance of the closed session to provide a report and advice to Council:
Al Hoggan, CAO
Councillor King moved that Council return to open meeting at 9:29 a.m.
CARRIED
91 2019.01.08
October 15, 2018 Committee of the Whole Meeting Page | 2
9:30 a.m. ‐ meeting recessed to allow return of public.
9:30 a.m. ‐ meeting resumed with public present.
3.0 Fire Strategy
The Chair called for a recess at 10:23 a.m. and called the meeting back to order at 10:39 a.m. with all
previously mentioned members present.
Councillor Penner made a recommendation to direct administration to schedule meetings with our urban
Council’s one on one, discussing the best possible fire service available to our residents and to ensure our
rural residents are protected, and discuss the concerns that our urban partners have with fire to be
completed by January 1, 2019.
CARRIED UNANIMOUSLY
Councillor King made a recommendation to Council that we write to the Councils of the towns and villages,
suggesting that we meet Council to Council so we can outline for them our vision of rural fire.
CARRIED
The Chair called for a recess at 11:38 a.m. and called the meeting back to order at 12:49 p.m. with all
previously mentioned members present.
Closed Session
Councillor McGhee moved that Council convene in closed session to discuss privileaged information
pursuant to section 27 of the Freedom of Information and Protection of Privacy Act, at 12:49 p.m.
CARRIED
The following people were in attendance of the closed session to provide a report and advice to Council:
Al Hoggan, CAO
Debra Grosfield, Manager of Protective Services
Dan Ross, Fire Chief
Laurie Watt, Director of Municipal Services
Carolyn Van der Kuil, Executive Assistant
Councillor King moved that Council return to open meeting at 2:20 p.m.
CARRIED
2:21 p.m. ‐ meeting recessed to allow return of public.
2:21 p.m. ‐ meeting resumed with public present.
Reeve Wittstock adjourned the meeting at 2:21 p.m.
92 2019.01.08
Canadian Badlands Board Meeting 1
November 07, 2018
BOARD MEETING MINUTES
DRUMHELLER OFFICE
WEDNESDAY, NOVEMBER 07, 2018
Minutes of the Canadian Badlands Board Meeting held on November 07, 2018, at 1:00 p.m.
CALL TO ORDER
PRESENT
Brian Varga President, Canadian Badlands / Councillor, City of Medicine Hat
Sonia Ens Vice President, Canadian Badlands / Councillor, Village of Linden
George Glazier Secretary, Canadian Badlands / Councillor, County of Paintearth
Terri Kinsman Director, Canadian Badlands / Rocking R Guest Ranch
Anne Marie
Philipsen Director, Canadian Badlands / Councillor, County of Newell
Brad Slorstad Director, Canadian Badlands / Advisory Council, Special Areas #2
Heather Colberg Director-at-large, Canadian Badlands / Mayor, Town of Drumheller
REGRETS
Barry Morishita Past President, Canadian Badlands / Mayor, City of Brooks
Fernando Morales
Llan Director, Canadian Badlands / Councillor, Town of Magrath
OTHERS IN ATTENDANCE
Lonna Hoggan Administrative Manager, Canadian Badlands
Diana Watson Executive Assistant, Canadian Badlands
1. CALL TO ORDER
President, Brian Varga, called the meeting to order at 1:07 p.m.
93 2019.01.08
Canadian Badlands Board Meeting 2
November 07, 2018
DELEGATION by Chuck Erman, Camrose Regional Exhibition, regarding the
Growing Rural (GRT) Conference in Camrose, Alberta.
The GRT Conference will be held in Camrose, Alberta, February 11 – 13, 2019.
Chuck presented the opportunity to join our conferences in the future. Discussion
followed regarding the possibility.
2. ADOPTION OF AGENDA
B.M.18.67 George Glazier made a motion to approve
the Agenda with the following amendments:
First item to be a delegation by Chuck Erman regarding
the GRT Conference in Camrose
Add Item 4.1 a – GRT Conference
Add Item 4.1 b – Update for Economic Development
Meeting held in Brooks
Add Item 5.2 – Ken Kultgen’s resignation from the CBT
Board of Directors.
CARRIED UNANIMOUSLY
3. ADOPTION OF PREVIOUS MINUTES
October 03, 2018, Board Meeting
B.M.18.68 Anne Marie Philipsen made a motion to
approve the previous Minutes as presented.
CARRIED UNANIMOUSLY
3.1 Business Arising from the Minutes
4. ONGOING BUSINESS
4.1 Shareholder Retention
- Update for Town Hall meetings
94 2019.01.08
Canadian Badlands Board Meeting 3
November 07, 2018
Instead of the Town Hall meetings, CBT will have an enhanced Annual
General Meeting (AGM). This event will be for Shareholders and Members
only, with no registration fee.
A networking evening will be held March 21. The following morning will be
presentations with CBT updates on activities and plans going forward, a
keynote speaker, lunch, and the AGM to follow.
This event will be held Thursday and Frid ay, March 21 and 22, 2019.
Lethbridge is the first choice of location.
ACTION Lonna will draft a letter from the CBT President, Brian Varga, to the City
of Lethbridge Mayor and Council, regarding sponsorship and
partnership of this event.
ACTION CBT will send out a “Save the Date” notice to CBT’s Shareholders and
Shareholder Representatives for the 2019 AGM dates.
ACTION Lonna will put together a budget for the AGM and networking evening
for the Board of Directors to review at the next meeting.
4.1 a GRT Conference
CBT and the GRT will continue dialogue regarding conference collaboration
possibilities.
4.1 b Update for Economic Development Meeting held in Brooks
Lonna Hoggan attended this meeting and presented an update to the Board.
ACTION Lonna will develop closer connections with Economic Development
teams in the Canadian Badlands region.
4.2 Correspondence
Thank you letters were sent to all four of the host communities for the Roger
Brooks Tour 2018: Coaldale, Brooks, Consort, and Wheatland County
(Strathmore).
95 2019.01.08
Canadian Badlands Board Meeting 4
November 07, 2018
4.3 Product Development Committee
No meetings to date.
4.4 Financial Report
- Accountant
Heather Colberg and Lonna Hoggan will meet with Ascend Financial next
week. Information will be brought to the Board of Directors at the next
meeting.
B.M.18.69 Sonia Ens made a motion to accept the
Financial Reports as presented as information.
CARRIED UNANIMOUSLY
4.5 Destination Marketing Fund (DMF)
- Update on October 2018 DMF meeting with Strathmore Council
Terri Kinsman and Lonna Hoggan gave the update on this meeting.
The DMF Committee will meet with Dan Sullivan for the next steps to proceed
with set up of a DMF in Strathmore and area.
ACTION Terri Kinsman will set up the next meeting with Dan Sullivan and
Strathmore Travelodge for December 2018.
4.6 Sustainability
5. NEW BUSINESS
5.1 Set CBT Board Meeting date for January 2019
The next Board Meeting is already set for Thursday, December 13, 2018. In
the Drumheller office, to start at 12:00 noon.
CBT Board Meeting for January will be Wednesday, January 30, 2019. This
meeting will be held in the Drumheller office at 1:00 pm.
96 2019.01.08
Canadian Badlands Board Meeting 5
November 07, 2018
5.2 Ken Kultgen’s resignation
B.M.18.70 Anne Marie Philipsen made a motion that
the CBT Board of Directors accept Ken Kultgen’s
resignation with regrets.
CARRIED UNANIMOUSLY
6. ROUND TABLE
7. IN-CAMERA
8. ADJOURNMENT
B.M.18.71 Anne Marie Philipsen made a motion to
adjourn the meeting at 4:00 p.m.
CARRIED UNANIMOUSLY
_______________________________________
Brian Varga, Vice President
_______________________________________
Lonna Hoggan, Administrative Manager
97 2019.01.08
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
11.0
SUBJECT:
Council Follow-Up Action List
MEETING DATE:
2019-01-08
PRESENTED BY:
Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
To request Council’s acceptance of the Council Follow-Up Action List.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Please find attached the Council Follow-Up Action List. The Council Follow-
up Action list is a list of items from Council meetings that require follow-up.
This document is regularly updated after each Council meeting.
COSTS/SOURCE OF
FUNDING:
N/A
COMMUNICATIONS:
N/A
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
January 8, 2019 Council Follow-Up Action List
RECOMMENDED ACTION:
Receive as information.
COUNCIL OPTIONS:
1. Receive as information
2. Council provide further direction or required changes/amendments.
MOTION:
That Council receive for information the January 8, 2019 Council Follow-Up
Action List as presented.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
98 2019.01.08
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
24-Apr-18 127/18
Councillor Christie moved to amend the 2018 Capital Project
Budget to include the environmental site reclamation of the
Wimborne Inactive Fuel Station and the former Wimborne
Grader Shed at a cost of $1.2 million dollars.COMPLETED Municipal Services Fall 2018 Is approved in budget
24-Apr-18 128/18
Deputy Reeve King moved to amend the 2018 Capital Budget
to accommodate funding in the amount of $500,000.00 to the
Torrington Arena Project as presented.COMPLETED Municipal Services Fall 2018 Is approved in budget
24-Apr-18 129/18
Councillor McGhee moved to direct administration to pursue
the rehabilitation of the Churchill Water System by securing
and acquiring land for pump house, reservoir and bulk fill,
complete engineering, create tender documents and tender
for construction as presented. Funding for the project to come
from the Water Service Area Reserve and have the 2018
Capital Budget amended $4,634,048.00 for the Churchill
Water System Rehabilitation. Municipal Services Fall 2019 In Progress
12-Jun-18 236/18
Deputy Reeve King moved to approve the Dunphy Road Bank
Protection Project in the amount of $550,000 for 2018 with
funds to be allocated for this project from the Road Reserve
and apply for grant funding under the Alberta Community
Resilience Program.COMPLETED Municipal Services Is approved in budget
10/23/2018 - ORG 394/18 Councillor King moved to direct administration to advertise for
a second Member at Large.No applicants to date.
13-Nov-18 430/18
Councillor Penner moved to defer logo selection until after the
2019 Strategic Planning and Visioning Session.
11-Dec-18 456/18
Councillor King moved that Council assist the Torrington Ag
Society and provide them with a one-time funding of
$12,265.00 with funds to come from Transfer to
Individuals/Organizations general ledger account.COMPLETED
11-Dec-18 457/18
Councillor Keiver moved to appoint Jason Michielsen as
Torrington Fire Chief, and Derek Benedict as Torrington
Deputy Fire Chief effective December 11, 2018 until December
12, 2020 COMPLETED
11-Dec-18 458/18
Councillor King moved to accept the 2019 Interim Operating
Budget as presented.COMPLETED
11-Dec-18 459/18
Councillor Christie moved to direct administration to bring
back to Council at the January 8, 2019 Council meeting a
Council wage report within our zone. Council will not receive
a pay raise until this research is brought back and a decision is
made.
On agenda for January 8,
2019
11-Dec-18 460/18
Reeve Wittstock moved to accept the 2019 Capital Budget
with an amendment to designate 1.3 million dollars to the 24-
4/24-5 road project instead of the gravel reserve.COMPLETED
11-Dec-18 461/18,
462/18
Council moved first and second reading to Bylaw #1781, that
being a bylaw to establish rates, fees and charges for various
goods, licenses, permits and services.COMPLETED
11-Dec-18 464/18 Reeve Wittstock moved to bring back Bylaw #1781 for third
reading to the January 8, 2019 Council meeting.
On agenda for January 8,
2019
Council Action Items
99 2019.01.08
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
11-Dec-18 465/18
Reeve Wittstock moved to receive for information the July to
September 2018 Bank Reconciliation Report.COMPLETED
11-Dec-18 466/18 Councillor King moved to receive the January to September
2018 Financial Reports as presented.COMPLETED
11-Dec-18 467/18 Councillor Christie moved to approve the capital/project
expenditure report as of November 30, 2018.COMPLETED
11-Dec-18 468/18
Councillor Hugo moved to provide a letter of support to the
Kneehill Historical Society in applying for an Alberta Tourism
and Culture Grant to help fund a universally accessible ramp.COMPLETED
100 2019.01.08
STRATEGIC PRIORITIES CHART June 26, 2018
CORPORATE PRIORITIES (Council/CAO)
NOW TIMELINE
1. INTER‐MUN. COLLABORATION FRAMEWORKS June
2. ECONOMIC DEVLOPMENT STRATEGY April
3. INTER‐MUNICIPAL DEVELOPMENT PLANS (IDP)
4. HAMLET STRATEGY
5. LONG TERM FINANCIAL PLAN
NEXT
MDP/LUB: Review
INDUSTRIAL AREA: Zoning
THREE HILLS EAST WATER: Options
INFRASTRUCTURE FINANCING STRATEGY
HUMAN RESOURCE POLICY
ADVOCACY
Three Hills Water
GFL: Aerator Evaluation
Trochu Senior Housing
Doctor Recruitment & Retention: Support
LATER
RURAL FIRE SERVICE STRATEGY
COMMUNITY STANDARDS BYLAW: Update
YOUTH SPONSORSHIP: Policy Review
OPERATIONAL STRATEGIES (CAO/STAFF)
CHIEF ADMINISTRATIVE OFFICER
1. ICF Program: Approach – Mar.
2. ECONOMIC DEVELOPMENT STRATEGY: ToR – Apr.
YOUTH SPONSORSHIP: Policy Review
Regional Partnership Forum
CORPORATE
1. LONG TERM FINANCIAL PLAN
2. ASSET MANAGEMENT PLAN
PROTECTIVE SERVICES
1. COMMUNITY STANDARDS BYLAW: Update
2. OH & S: Legislative Compliance ‐ May
RURAL FIRE SERVICE STRATEGY
PLANNING
1. IDP: Completion – May
2. MDP/LUB: Review ‐ June
3. INDUSTRIAL AREA: Zoning – June
HAMLET STRATEGY
TRANSPORTATION & ENVIRONMENT
1. CHURCHILL WATER LINE: Council Direction – Feb.
2. HAMLET STRATEGY – Sept.
3. SOLID WASTE STRAEGY – Sept.
THREE HILLS EAST WATER: Options
AGRICULTURE & PARKS
1. HORSESHOE CANYON ENHANCEMENTS – Aug.
CODES: BOLD CAPITALS = NOW Priorities; CAPITALS = NEXT Priorities; Italics = Advocacy; Regular Title Case = Operational
Strategies
101 2019.01.08