HomeMy WebLinkAbout2019-02-12 Council Package
KNEEHILL COUNTY
REGULAR COUNCIL MEETING
AGENDA
Tuesday, February 12, 2019
8:30 a.m.
Kneehill County Council Chambers
1600- 2ND Street NE
Three Hills, Alberta
Committee of the Whole meeting Scheduled after Regular Council Meeting
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of January 8, 2019
3.0 Delegations
3.1 Junior Achievement- Charity Vollmann and Roger Stevenson @10:00 a.m.
4.0 Public Hearings
No Public Hearings Scheduled
5.0 Municipal Services
5.1 Transportation
No Report
5.2 Water/Wastewater/Environment
5.21 Bylaw # 1785 - Solid Waste Bylaw
5.3 Planning
5.3.1 Bylaw #1784 - Municipal Planning Commission Bylaw
5.3.2 Designate Development Officer Position
5.4 Agricultural Service Board & Parks
No Report
5.5 Protective Services
5.5.1 Fire Engine Replacement
5.5.2 Appointment of Director of Emergency Management and Deputies
6.0 Corporate Services
No Report
7.0 Business Arising from Previous Minutes
7.1
1 2019.02.12
Regular Council Meeting Agenda February 12, 2019 Page | 2
8.0 New Business
8.1 Bylaw #1783- Councillor Code of Conduct
8.2 Bylaw #1780- Subdivision and Development Appeal Board Bylaw
8.3 Bylaw #1779 - Procedural Bylaw
8.4 Town of Trochu & Kneehill County Negotiation Protocol Agreement Ratification
8.5 Kneehill County/ Town of Trochu Mediation & Cooperative Processes Grants
8.6 Military Service Recognition Book Request
8.7 Ag for Life Request
8.8 Kneehill Area Community Discovery Nights 2019
8.9 75th Anniversary Initiative
8.10 Municipal Planning Commission Member at Large Applicants
8.11 Bylaw #1781- Reconsideration to 3rd Reading
9.0 Disposition of Delegation & Public Hearing Business
9.1 Junior Achievement
10.0 Council and Committee Reports
10.1 Committee of the Whole Meeting December 4, 2018
10.2 Doctor Recruitment and Retention Committee
10.3 Community Futures Wild Rose
11.0 Council Follow-up Action List
12.0 Closed Session
12.1 Intergovernmental Relations (Section 21)
13.0 Motions from Closed Session
Adjournment
2 2019.02.12
1
________
Initials
MINUTES OF THE JANUARY 8, 2019 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve (By Video Conf)
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ALSO PRESENT:
Interim Chief Administrative Officer Peter Tarnawsky
Director Municipal Services Laurie Watt
Director Corporate Services Mike Morton
Protective Services Manager &
Communications Officer Debra Grosfield
Sr. Manager of Transportation and Facilities Brad Buchert
Manager of ASB and Parks Bowen Clausen
Environmental Services Manager John McKiernan
Manager of Planning and Development Barb Hazelton
Manager of Financial Services Will Wolfe
Information Management Supervisor Will Nyman
Recording Secretary Carolyn Van der Kuil
CALL TO ORDER Deputy Reeve McGhee in the Chair
Deputy Reeve McGhee called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
No additions were made.
ADOPTION OF
AGENDA
1.2 Adoption of Agenda
1/19 Councillor King moved approval of the January 8, 2019 agenda as
presented.
CARRIED
3 2019.02.12
COUNCIL MINUTES OF JANUARY 8, 2019
2
_________
Initials
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of December 11, 2018
2/19 Councillor Christie moved approval of the December 11, 2018 Council
Meeting minutes as presented.
CARRIED
PLANNING 5.3 Planning
5.3.1 Subdivision Extension: KNE160120
3/19 Councillor King moved to grant an eight (8) month extension to
KNE160120 until August 15, 2019.
CARRIED
CORPORATE SERV 6.0 Corporate Services
6.1 Bylaw 1782 – Borrowing to Finance Operating Expenditures
4/19 Reeve Wittstock moved that Council give first reading to
Bylaw #1782 “Authorize Borrowing for the Purpose of Financing
Operating Expenditures for 2019” as amended.
CARRIED
5/19 Councillor King moved that second reading be given to
Bylaw #1782.
CARRIED
6/19 Councillor Christie moved that consideration to hold third reading be
given to Bylaw #1782.
CARRIED UNANIMOUSLY
7/19 Councillor Keiver moved that third reading be given to Bylaw #1782.
CARRIED
DELEGATIONS 3.0 Delegations
3.1 BDO Canada LLP – Alan Litster & Ryan Wachter
Alan Litster and Ryan Wachter gave a brief pre-audit presentation to
Council.
The Chair called for a recess at 8:55 a.m. and called the meeting back
to order at 9:04 a.m. with all previously mentioned Council members
present.
BUSINESS ARISING 7.0 Business Arising from Previous Minutes
7.1 Third Reading to Bylaw #1781 – Master Rates Bylaw
8/19 Councillor King moved to give third reading to Master Rates Bylaw
#1781 that being a bylaw to establish rates, fees, and charges for
various goods, licenses, permits and services.
CARRIED
4 2019.02.12
COUNCIL MINUTES OF JANUARY 8, 2019
3
_________
Initials
7.2 Councillor Remuneration Review
9/19 Councillor King moved to amend salary to the 70th percentile, plus
adjustment for CRA Changes.
CARRIED
10/19 Councillor King moved that Council approve Policy #3-19 as adjusted.
CARRIED
The Chair called for a recess at 9:36 a.m. and called the meeting back
to order at 9:42 a.m. with all previously mentioned members present.
NEW BUSINESS 8.0 New Business
8.1 Wheatland County Resolution
11/19 Reeve Wittstock moved to support Wheatland County as they present
their Update of the Provincial Code of Practice for Compost Facilities
Resolution at the February 1, 2019 Central Zone RMA meeting, and
Spring Rural Municipalities of Alberta Convention in March 2019.
CARRIED
8.2 Committee of the Whole Meeting Date
12/19 Councillor Christie moved to approve a Committee of the Whole
Meeting date for Tuesday, February 12th, 2019 to be held after the
regular Council meeting.
CARRIED
8.3 Policy #3-3, Board and Committee Appointments
13/19 Councillor Penner moved that Policy #3-3, Board and Committee
Appointments, be approved as presented.
CARRIED
COUNCIL REPORTS 10.0 Council and Committee Reports
10.1 Committee of the Whole Meeting Notes – October 15, 2018
10.2 Canadian Badlands
14/19 Reeve Wittstock moved that Council receive the Council and
Committee reports as presented.
CARRIED
COUNCIL ACT LIST 11.0 Council Follow-Up Action List
15/19 Councillor King moved that Council receive the January 8, 2019
Council Follow-Up Action List as presented for information.
CARRIED
5 2019.02.12
COUNCIL MINUTES OF JANUARY 8, 2019
4
_________
Initials
CLOSED SESSION 12.0 Closed Session
16/19 Councillor Christie moved that Council convene in closed session to
discuss Intergovernmental Relations pursuant to Section 21 of the
Freedom of Information and Protection of Privacy Act, at 10:01 a.m.
CARRIED
Reeve Wittstock left the meeting at 10:01 a.m.
The following people were in attendance of the closed session to
provide a report and advice to Council:
Peter Tarnawsky, Interim CAO
Laurie Watt, Director of Municipal Services
Mike Morton, Director of Corporate Services
Carolyn Van der Kuil, Recording Secretary
Will Nyman, Information Management Supervisor
17/19 Councillor Penner moved that Council return to open meeting at
10:31 a.m.
CARRIED
10:31 a.m. – meeting recessed to allow return of public.
10:32 a.m. - meeting resumed with public present.
MOTIONS FROM IN-
CAMERA
13.0 Motions from Closed Session
18/19 Councillor Christie moved that Council support a joint application with
the Town of Trochu for an Alberta Community Partnerships (ACP)
grant to fund mediated efforts toward concluding an ICF Agreement,
with the Town of Trochu being the managing partner of the grant.
CARRIED UNAMIOUSLY
Absent: Reeve Wittstock
ADJOURNMENT Adjournment
The meeting adjourned at 10:35 a.m.
________________________
Faye McGhee
Deputy Reeve
_______________________
Peter Tarnawsky
Interim CAO
6 2019.02.12
JA PROGRAMS IN YOUR REGION
Charity Vollmann
Program Coordinator, East central region
w. 403.443.8161 | cvollmann@jasouthalberta.org
REGISTER AT: jasab.ca
7 2019.02.12
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
5.2.1
SUBJECT:
Solid Waste Bylaw
MEETING DATE:
2019-02-12
PRESENTED BY:
John McKiernan, Manager of Environmental Services
BACKGROUND/
PROPOSAL
With the implementation of a service fee for hamlet residential waste
collection, Administration is recommending to review and update the current
Bylaw No 1684, Solid Waste Management Bylaw.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Through the review process some minor changes were made to wording as
well the deletion of Hesketh from the list of places in which solid waste
collection would occur.
A reference to the Master Rates Bylaw was included as to what fees/charges
will be in effect for solid waste collection and disposal.
A definition of “residential’ was included to determine what a residence is
considered for the solid waste collection within the Hamlets of Kneehill
County. The definition of “residential’ is of importance because it will offer the
opportunity to properties considered non-residential to seek alternatives to the
County-provided service of solid waste collection.
A form was created and added as Schedule B to the proposed Bylaw to help
determine a case by case determination of the eligibility of a property that
wishes to not receive the solid waste collection service.
If a property is determined to not fit the “residential’ definition the property
owner would then be responsible for all arrangements for removal and
disposal of waste in a manner consistent with all Federal, Provincial and
Municipal laws. It should be noted that the County transfer sites have not
accepted solid waste bins from commercial entities to offload into the County
transtor bins (with the exception of the Contractor undertaking the Hamlet
solid waste collection).
COSTS/SOURCE OF
FUNDING:
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
8 2019.02.12
REQUEST FOR DECISION Agenda Item # 5.2.1 2 | Page
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
Viable Communities
ATTACHMENTS:
Proposed Bylaw No 1785 (with changes highlighted)
RECOMMENDED ACTION:
For Council to proceed with readings of proposed Bylaw No 1785 as a
replacement of current Bylaw No 1684
COUNCIL OPTIONS:
1). Proceed with readings of proposed Bylaw No 1785 as a replacement of
current Bylaw No 1684
2). Refer back to administration for more information
3). Do not proceed with readings of proposed Bylaw No 1785 as a
replacement of current Bylaw No 1684
MOTION: That Council give first reading to Bylaw #1785, that being a bylaw for the
collection, removal and disposal of Municipal Solid Waste.
That Council move second reading to Bylaw #1785.
That Council move consideration to hold third reading to Bylaw #1785.
That Council move third reading to Bylaw #1785.
Prepared By: John McKiernan Reviewed By: Laurie Watt Approved By: Peter Tarnawsky
Manager, Environmental Services Director, Municipal Services Interim Chief Administrative Officer
9 2019.02.12
BYLAW NO 1785
SOLID WASTE MANAGEMENT BYLAW
A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, FOR THE COLLECTION,
REMOVAL AND DISPOSAL OF MUNICIPAL SOLID WASTE
WHEREAS, pursuant to the Municipal Government Act, Chapter M‐26, Revised Statutes of Alberta
2000, as amended, a Municipal Council has authority to govern and the authority to pass bylaws
respecting the municipality, including services provided by or on behalf of the municipality;
ANDWHEREAS, the Municipal Government Act give Municipalities the power to enact Bylaws
and impose fines and penalties for infractions of their bylaws;
ANDWHEREAS, Council deems it appropriate to establish a system for waste management to
provide for the collection, removal and disposal of municipal solid waste.
NOW THEREFORE, the Council of Kneehill County, duly assembled, enacts as follows:
PART ONE INTRODUCTION
1. TITLE
This Bylaw shall be known as the “Solid Waste Management Bylaw”.
2. DEFINITIONS
In this bylaw the following words and phrases mean:
(1) “Ash” or “Ashes” shall mean the solid residue left when combustible material is
thoroughly burned;
(2) “Business” shall mean any business, trade, profession, industry, occupation,
employment or calling and providing of goods and services within the County;
(3) “Collection” shall mean the removal of waste household refuse from premises
to a disposal location whether the County or a contractor under contract does
such removal;
(4) “Collection Day” means the day which is scheduled for municipal collection of
solid waste in the Hamlets of Huxley, Hesketh, Swalwell, Sunnyslope,
Torrington, and Wimborne;
10 2019.02.12
Bylaw No. 1785, Solid Waste Management Bylaw Page 2 of 8
(5) Collector” means a person or corporation who collects waste within the County
for and on behalf of the County;
(6) “Commercial Waste” shall mean any waste produced by a commercial business
paying commercial taxes;
(7) “Council” means the municipal council of Kneehill County;
(8) “Designated Areas” means any area identified under the Master Rates Bylaw
for collection;
(9) “Household Hazardous Waste” means waste in the possession of a householder
generated during the normal course of household activities that requires special
handling because of health, safety or environmental concerns;
(10) “Household Refuse” means waste bi‐products produced from household
process and can be composed of organic and inorganic material;
(11) “Residential” means any premise which:
(i) Is actually used as a dwelling;
(ii) Consists of four (4) or fewer self‐contained suites/units;
(iii) Has, at the sole discretion of the Chief Administrative Officer, been
described otherwise as residential and therefore entitled to residential
waste collection and removal.
(12) “Scavenging” shall mean the collection of items by searching through refuse
waste;
(13) “Summons” shall mean a summons as defined in the Provincial Offences
Procedure Act.;
(14) “Transfer Station” means a County facility where waste is received for transfer
to another location for processing or disposal;
(15) “Waste” shall mean any discarded household refuse, recyclables, or household
hazardous wastes.
PART TWO GENERAL RULES
3. GENERAL
(1) Except as otherwise provided in this Bylaw, the County shall may provide for the
public Collection and removal of waste within the limits of the Hamlets of
Huxley, Hesketh, Swalwell, Sunnyslope, Torrington, and Wimborne;
(2) Except as otherwise provided in this Bylaw, the County shall provide a
designated site for residents to bring and dispose of waste.
11 2019.02.12
Bylaw No. 1785, Solid Waste Management Bylaw Page 3 of 8
4. WASTE DISPOSAL
(1) Disposal charges as outlined in the current Master Rates Bylaw will apply to
household and commercial waste brought to the County landfill and transfer
stations or collected by the County Collector.
(2) All Cardboard shall be flattened and placed in specified Approved Receptacle.
No food waste or other waste other than cardboard shall be placed in Approved
Receptacle for cardboard. Approved Receptacles are located at each County
Transfer Station.
(3) Ashes shall be quenched and placed in a separate container for disposal.
5. COLLECTION
(1) The county will designate one day per week as the collection day.
(2) All persons shall dispose of waste household refuse by placing it in an
appropriate waste bag in good repair, securely tied, to a maximum weight of 23
kg and to a total maximum of 3 bags per collection day.
(3) Where the Collector does not collect household refuse at a non‐residential
premise, the occupant shall have arrangements to remove and dispose of the
waste in compliance with all applicable Federal, Provincial and Municipal Laws.
(4) Properties within the limits of the Hamlets of Huxley, Swalwell, Sunnyslope,
Torrington and Wimborne designated areas that are not defined as residential
may have the option to undertake their own solid waste collection and disposal.
To do so, the property owner must complete the required form (attached as
schedule B) and acceptance shall be determined by the CAO or designate.
6. PROHIBITIONS
(1) No person shall set out for collection, either accidentally or intentionally, as
household waste any of the following materials:
(a) Highly combustible or explosive materials including but not limited to
liquid or solid fluids, gunpowder, ammunition or explosives;
(b) Hot ashes;
(c) Compressed propane or butane cylinders;
(d) Toxic or household hazardous waste including solvents, oven cleaners,
paints, automotive fluids, wet cell batteries, pesticides, herbicides, or
any material commonly referred to as household, commercial, or
industrial hazardous waste;
(e) Hypodermic needles or syringes, lancets or any sharp item used in home
medical care;
(f) Fluorescent tubes and incandescent light bulbs;
12 2019.02.12
Bylaw No. 1785, Solid Waste Management Bylaw Page 4 of 8
(g) Loose sharps such as broken glass, razor blades, sheet metal scraps, and
items with exposed nails or screws;
(h) Large or bulky items such as mattresses, box springs, dressers, tables,
chairs, major appliances, or auto and truck tires;
(i) Renovation material, stumps, concrete blocks or slabs
(j) Electronic equipment including televisions, computers, computer
monitors, keyboards, and associated cables
(k) Any quantity of sod, dirt, or gravel
(2) No person shall burn any waste or household waste or rubbish or refuse within
the limits of each Hamlet.
(3) No person shall deposit any waste whatsoever on any public or private property
in the County, except as permitted by this Bylaw.
7. LANDFILLS AND TRANSFER SATIONS
(1) Disposal charges as outlined in the master rates Bylaw #1669 will apply to
household and commercial waste brought to the County landfill and transfer
stations.
(2) No person shall, accidentally or intentionally, deliver waste to the County landfill
that is unsuitable for landfill disposal.
(3) The County landfill will accept inert waste listed by the Provincial Government
as suitable for disposal in a Class III municipal landfill but will not accept:
(a) Asbestos or asbestos‐containing material in any quantity;
(b) Radioactive material;
(c) Liquid waste;
(d) Agriculture Plastics;
(e) Any and all cannabis related waste;
(f) Any other material determined by the CAO or Designate as unsuitable
for landfill disposal.
(4) The Attendants employed by the County reserves the right to reject loads based
on material type, volume, source, prevailing weather or any factor affecting
disposal facility operation.
(5) No load of waste will be accepted at a County landfill where the nature of the
material is unknown or the proper disposal or handling method is in doubt.
13 2019.02.12
Bylaw No. 1785, Solid Waste Management Bylaw Page 5 of 8
(6) No person while at a County landfill or transfer station shall disobey any facility
attendant’s instructions, posted speed limits, material restrictions, hours of
operation, safety requirements, or litter prevention requirements.
(7) No person, except where authorized by the County, shall enter a County landfill
or transfer station for the purpose of scavenging, picking over, scattering,
searching or burning of any material.
(8) The CAO or Designate may deny any person violating the terms of this Bylaw
entry to a County landfill or transfer station.
8. LOAD SCREENING AT COUNTY LANDFILL AND TRANSFER STATIONS
(1) The County reserves the right to inspect any load arriving at any County landfill
and transfer station for unacceptable materials.
(2) When a load is selected for inspection the vehicle operator shall either comply
with the directions of County staff or shall immediately remove the load from
the facility.
(3) County staff will instruct the vehicle operator to dump the load in a designated
holding area, may request information regarding the nature and source of the
load, and may request that the vehicle operator sign a statement confirming the
accuracy of the information given.
9. LIMITATIONS
(1) The County shall not be liable in any manner whatsoever for damage, loss or
associated costs resulting from or arising from the process of waste collection or
the process of using County facilities to dispose of refuse such waste.
(2) The County reserves the right to withhold collection of improperly prepared
waste, prohibited waste, excessive quantities of waste, or waste located at
unsafe or non‐compliant set‐out locations.
10. OFFENSES & PENALTIES
(1) Any person who contravenes this Bylaw is guilty of an offence.
(2) Persons contravening certain sections of this Bylaw shall be liable for the
penalties set out in such section or set out opposite such section number in
schedule ‘A’ hereto.
(3) A summons may be issued by a Peace Officer or a Bylaw Enforcement Officer to
any person alleged to have breached any provision of this Bylaw, and the said
Offence Ticket shall require the payment to Kneehill County in the amount
specified in this Bylaw or the regulations pursuant to the PROVINCIAL OFFENCES
PROCEDURE ACT, (Alberta) as amended.
14 2019.02.12
Bylaw No. 1785, Solid Waste Management Bylaw Page 6 of 8
(4) A summons shall be deemed to be sufficiently served:
(a) If served personally on the accused; or,
(b) If mailed to the address of the registered Owner of the business
concerned; or to the person concerned.
PART THREE TRANSITION
11. SEVERABILITY
(1) If a portion of this bylaw is found by a court of competent jurisdiction to be
invalid, the invalid portion will be voided, and the rest of the bylaw remains
valid and effective.
12. EFFECTIVE DATE
(1) This bylaw comes into effect upon third reading of this bylaw.
13. BYLAW REPEAL
(1) Bylaw No. 1684 is hereby repealed.
READ a first time on this XX day XX, XX of.
READ a second time on this XX day XX, XX of.
UNANMOUS permission for third reading given in Council on the XX day of XX, XX.
READ a third time and final time of this XX day of XX, XX.
Reeve
Jerry Wittstock
Interim Chief Administrative Officer
Peter Tarnawsky
Date Bylaw Signed
15 2019.02.12
Bylaw No. 1785, Solid Waste Management Bylaw Page 7 of 8
SCHEDULE A – PENALTY AMOUNTS
OFFENCE SECTION 1st OFFENCE 2nd OFFENCE 3rd OFFENCE
Prohibited Waste
Collection Items
5 $100.00 $150.00 $250.00
Burning Waste
Within a Hamlet
6 $100.00 $150.00 $250.00
Disposal of
Prohibited Waste
at a Landfill
11 $200.00 $250.00 $350.00
Scavenging 16 $200.00 $250.00 $350.00
All Other Sections $100.00 $150.00 $250.00
16 2019.02.12
Bylaw No. 1785, Solid Waste Management Bylaw Page 8 of 8
Schedule B
Request for Non‐Participation in
Hamlet Residential Solid Waste Collection
Property Name: _______________________________________________________________________
Property Location: _____________________________________________________________________
Property Owner Name: _________________________________________________________________
Property Representative Name: __________________________________________________________
Property Representative Title: ____________________________________________________________
Describe the property, its purpose and use:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
If the request for non‐participation is acceptable to the County, the owner of the property will be
responsible for all requirements and costs related to the collection and disposal of solid waste at this
property. The solid waste shall be collected and removed in a timely manner that it does not cause a
nuisance or become an unsightly property.
Commercial bin collection services are to off‐load at an approved site. The County does not have an
approved site.
__________________________
Property Owner/Representative
__________________________
Date
Internal use only:
Has form been completed in full and signed? ____
Does property qualify as non‐residential? _____
________________________
CAO or Designate
________________________
Date
17 2019.02.12
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
5.3.1
SUBJECT:
Bylaw #1784- Municipal Planning Commission
MEETING DATE:
2019-02-12
PRESENTED BY: Barb Hazelton
BACKGROUND/
PROPOSAL
On September 25, 2018, Kneehill County participated in the Municipal
Accountability Program. One of the goals of this program is to aid
municipalities in achieving legislative compliance. An area requiring action
that was identified in the study, is some wording in the Municipal Planning
Commission bylaw.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
To be compliant, Section 2(a) of Bylaw 1721 needs to be amended.
Some wording was noted to be in conflict with Bylaw 1754 which establishes
the Subdivision and Development Appeal Board. This bylaw allows one (1)
member of Council to sit on the Board. Members cannot participate on the
Municipal Planning Commission and the Subdivision and Development Appeal
Board.
Current wording:
“The Commission shall be composed of all members of Council who shall be
appointed by resolution of Council.”
Revised wording:
“The Commission may be composed of all members of Council who shall be
appointed by resolution of Council.”
It should be noted that Kneehill County has operated in compliance with the
legislation as no current Councillors have been sitting on the SDAB.
Once Bylaw #1784 is approved, a copy will be forwarded to Municipal Affairs.
The review will formally conclude upon receipt of documentation confirming
that all items have been addressed. This will comply with our April 1, 2019
deadline.
COSTS/SOURCE OF
FUNDING:
N/A
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
18 2019.02.12
REQUEST FOR DECISION Agenda Item # 5.3.1 2 | Page
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Bylaw #1784 – Municipal Planning Commission
2018 MAP Review
RECOMMENDED ACTION:
Recommend that Council provide all three readings to Bylaw #1784.
COUNCIL OPTIONS:
1. Provide all three readings to Bylaw #1784.
2. Provide first reading to Bylaw #1784 with amendments and bring back
second and third reading to next Council meeting.
3. Accept as information.
MOTION:
Council move first reading to Bylaw #1784, that being a bylaw for the purpose
of establishing the Municipal Planning Commission.
Council move second reading to Bylaw #1784.
Council move consideration to hold third reading to Bylaw #1784.
Council move third reading to Bylaw #1784.
Prepared By: Barb Hazelton Approved By: Laurie Watt Reviewed By: Peter Tarnawsky
Manager, Planning & Development Municipal Services Director Interim Chief Administrative Officer
19 2019.02.12
BYLAW NO 1784
MUNICIPAL PLANNING COMMISSION BYLAW
BEING THE BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO ESTABLISH
THE MUNICIPAL PLANNING COMMISSION AS THE SUBDIVISION AND DEVELOPMENT
AUTHORITY FOR THE MUNICIPALITY.
WHEREAS, Sections 623, 624 and 626 of the Municipal Government Act, Statues of Alberta,
2000, Chapter M‐26 provide that Council, must by bylaw, establish a subdivision and
development authority approving body.
NOW THEREFORE, the council of Kneehill County, in Council, duly assembled, hereby
enacts as follows: This bylaw may be cited as the Kneehill County Municipal Planning
Commission Bylaw.
In this Bylaw:
(a) "Act" refers to the Municipal Government Act, statutes of Alberta.
(b) "Commission" refers to the Municipal Planning Commission of Kneehill County.
(c) "Council" means the Council of Kneehill County.
(d) "Members at Large" is a member of the public appointed by Council to a
Committee of Council.
(e) " Municipality" means Kneehill County, a municipal corporation in the Province of
Alberta, and where the context requires, means the area contained within the
corporate boundaries of the said municipality.
ESTABLISHMENT OF THE MUNICIPAL PLANNING COMMISSION
1. That a commission known as the Municipal Planning Commission of Kneehill County
hereinafter called "the Commission" is hereby established to act as a subdivision and
development authority.
2. The Commission is hereby established and shall consist of the following:
(a) The Commission shall may be composed of all members of Council who shall be
appointed by resolution of Council. Council may appoint up to two additional
Members at Large at their discretion.
(b) The term of office of the members of the Commission shall be one year and
may be renewed by further resolution of the Council.
(c) No person who is a member of the Subdivision and Development Appeal Board
shall be appointed to act as a member of the Commission.
(d) Any vacancy caused by death, retirement or resignation of a member may be
filled by resolution of Council. 20 2019.02.12
(e) The Commission shall not be disbanded, nor a member of it discharged without just
cause.
DUTIES OF THE COMMISSION
1. The Commission shall consider applications with regard to the planning of orderly and
sustainable development within the municipality and shall seek to ensure that any
proposed subdivision and development is in accordance with the purpose, scope or
intent of the Municipal Development Plan, Land Use Bylaw and Provincial Acts and
Regulations.
2. The Commission or the Development Officer is hereby authorized and assigned by
Council to act as a development authority to receive, consider and decide on
applications for development permits in the manner prescribed in the Land Use
Bylaw.
3. The Commission is hereby authorized and assigned by Council to act as a Subdivision
Approving Authority and to receive, consider and decide on subdivision applications
received by the municipality and to make recommendations on those subdivision
applications which may be referred to the municipality due to the close proximity of
the land to the municipal boundaries.
4. The office of Secretary to the Commission is hereby constituted and shall be filled by
appointment of an employee of the municipality, by Council, but that person shall
not have a vote.
SECRETARY OF THE COMMISSION
1. The Secretary of the Commission shall:
(a) Notify all members of the Commission of the arrangements for the holding of
each meeting of the Commission.
(b) Ensure the required notice of the meeting is given to all affected parties, as specified
in the Act.
(c) Prepare and maintain a file of the written minutes of the business transacted at
all the meetings of the Commission.
(d) Issue to all affected parties and persons, notices of the decisions of the Commission.
(e) Carry out such other administrative duties as the Commission may specify.
CONDUCT OF BUSINESS
1. Council, at its annual organizational meeting, shall appoint the Chairperson and a
Vice Chairperson from its members.
2. Quorum shall be 50% plus 1 of the members of the Commission for the making of
all decisions and for completing any action required or permitted to be done by
the Chairman.
3. Only those members of the Commission present at a meeting of the Commission shall
vote on any matter before it. 21 2019.02.12
4. The decision of the majority of the members present at a meeting duly convened, shall
be deemed to be the decision of the whole Commission.
5. The Commission shall hold such meetings as are necessary to fulfill the Commission's
responsibilities.
6. The Commission may make rules as are necessary for the conduct of its meetings and its
business that are consistent with this Bylaw, the Municipal Development Plan, the Land
Use Bylaw and Provincial Acts and Regulations.
7. The remuneration, travelling and other expenses of the Chairperson and
other members of the Commission shall be established by Council
resolution and/or policies.
8. The setting of fees for any matter coming before the Commission shall be
established by resolution of Council, as it considers necessary.
9. The Commission may make its orders, decisions, development permits and approvals
and issue notices with or without conditions.
10. The Chief Administrative Officer, or his designate, are hereby authorized to sign
decisions, instruments for endorsement, easements, caveats, development permits
and other documents as may be required to conduct the business of the
Commission.
SEVERABILITY
1. If a portion of this bylaw is found by a court of competent jurisdiction to be invalid,
the invalid portion will be voided, and the rest of the bylaw remains valid and
effective.
EFFECTIVE DATE
1. This bylaw comes into effect upon third reading of this bylaw.
22 2019.02.12
BYLAW REPEAL
1. Bylaw No. 13401721 is hereby repealed.
READ a first time on this 12th day of February, 2019.
READ a second time on this 12th day of February, 2019.
UNANMIOUS permission for third reading given in Council on the 12th day of February, 2019.
READ a third time and final time of this 12th day of February, 2019.
Reeve
Jerry Wittstock
Date Bylaw Signed
Interim Chief Administrative Officer
Peter Tarnawsky
23 2019.02.12
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
5.3.2
SUBJECT:
Designate Development Officer Position
MEETING DATE:
2019-02-12
PRESENTED BY: Barb Hazelton, Manager of Planning & Development
BACKGROUND/
PROPOSAL
Development Officers for Kneehill County are appointed, pursuant to the Land
Use Bylaw (Bylaw 1773), by Kneehill County Council; furthermore, specific
duties as outlined under Part II Section 8 (2) shall be carried out.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Deanna Keiver began her current employment with the Kneehill County
Planning Department in September of 2016 as the Administrative Assistant.
However, Ms. Keiver worked for Kneehill County in various roles for six years
from 2000-2001 during which the majority of her time was spent in the
Planning Department. Kneehill County currently has Dharmesh Vyas, Brandy
Morgan, and Barb Hazelton appointed as Development Officers.
To continue with the desired level of service to our residents, Council
approved an additional Development Officer position in Planning &
Development in the 2019 Budget. It is recommended that Deanna Keiver also
be appointed as a Development Officer.
COSTS/SOURCE OF
FUNDING:
N/A
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
Safe & Viable Communities – Enable growth possibilities through Land Use
Bylaw
ATTACHMENTS:
N/A
RECOMMENDED ACTION:
Kneehill County Council appoint Deanna Keiver as a Development Officer for
Kneehill County pursuant to Bylaw 1773.
COUNCIL OPTIONS:
1. Kneehill County Council appoint Deanna Keiver as a Development
Officer for Kneehill County pursuant to Bylaw 1773.
2. Council receive as information
24 2019.02.12
REQUEST FOR DECISION Agenda Item # 5.3.2 2 | Page
MOTION:
Kneehill County Council appoint Deanna Keiver as Development Officer for
Kneehill County pursuant to Bylaw 1773.
Prepared By: Barb Hazelton Approved By: Laurie Watt Reviewed By: Peter Tarnawsky
Manager, Planning &
Development
Municipal Services Director Interim Chief Administrative Officer
25 2019.02.12
REQUEST FOR DECISION
Agenda Item #
5.5.1
SUBJECT:
Kneehill County Fire Engine Replacement
MEETING DATE:
2019-02-12
PRESENTED BY: Debra Grosfield, Protective Services Manager
BACKGROUND/
PROPOSAL
On 18 November 2018, Trochu Fire responded to a motor vehicle incident on
Highway 27 at Range Road 24-1 with the 2007 Fire Engine owned by Kneehill
County. The roads were icy due to freezing rain that morning. The apparatus
was rolled onto its roof in the ditch after hitting black ice.
The insurance provider has decided the truck is a total write off.
A rental fire engine is in place at the Trochu hall to meet immediate service
levels. Kneehill County insurance will cover up to $75,000 for the rental of this
apparatus (approximately two years of rental).
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Option 1: Purchase replacement engine:
Deposit only needed in 2019, capital funding reserve would be used in 2020 to
cover cost remaining after insurance (insured cost of apparatus is $290,781)
This engine has been funded in the capital equipment reserve as at:
Benefits
Replacement fire apparatus is in hall, new engine in our fleet.
Apparatus can be purpose-built to meet the needs of Kneehill County.
Purchasing a third truck the same year as the other two planned
engine replacements gives us a purchasing advantage (~$50,000).
Would allow three engines in our fleet to be similar providing for ease
of operations between departments and coverage.
Making this purchase now will still allows the new fire chief to review
our fleet and provide further input for next year’s truck replacement
(Acme engine and Torrington tanker due in 2020).
Top up funding available through the annually funded Capital
Equipment Plan Reserve of $234,219 for 2020 Budget.
Disadvantages
1 year – 18 months build time, reliant on rental until then.
26 2019.02.12
REQUEST FOR DECISION Agenda Item # 5.5.1 2 | Page
Option 2: Use the $290,781 from insurance and purchase a used apparatus
that will last until 2027.
Benefits
Permanent replacement apparatus could be in place sooner than a
new build. (although we do have a rental for up to 18 months)
Disadvantages
The used fire apparatus will have little salvage value in 2027.
Availability of used apparatus is variable (including age, unknown
condition and configuration)
Alterations may be needed to ensure Kneehill County’s needs are met
(ie: old truck had a pump and roll feature for grassland firefighting)
Option 3: Change level of service for Division 7 and not replace engine.
Insurance funding of $230,000 (buy out amount) could be put back into capital
replacement plan.
Benefits
Kneehill County would be able to fund apparatus at a future date.
Disadvantages
Kneehill County residents in Division 7 would have a decreased level
of fire services.
Response from Three Hills will result in longer response times, and a
new agreement with Three Hills for response areas.
Insurance ratings for many county residents will increase, in some
cases double.
This decision would cost $60,000 in loss funding (insurance payout
instead of insurance coverage).
This decision would not give us purchasing savings (cost of $50,000).
This action would not comply with the current agreement in Section 2
of the Fire Services Agreement with Town of Trochu, Kneehill will be
responsible for the replacement of apparatus (when Kneehill deems to
be necessary), and the agreement refers to an engine and tanker
throughout.
COSTS/SOURCE OF
FUNDING:
$290,781 to come from insurance
$234,753 to come from capital replacement reserve in 2020 Budget.
Total estimate for a replacement fire apparatus $525,000.
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☒ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
Rural Fire Focus, Safe and Sustainable Communities
ATTACHMENTS:
N/A
27 2019.02.12
REQUEST FOR DECISION Agenda Item # 5.5.1 3 | Page
Document Last Updated February 27, 2018
RECOMMENDED ACTION:
It is recommended that Council approve Option 1, and proceed with using
insurance funds to purchase a replacement engine for the 2007 Freightliner
Engine 61 in 2019, and the remaining funds to come from the Capital
Equipment Reserve in the 2020 Budget.
COUNCIL OPTIONS: 1. Approve Option 1
2. Approve Option 2
3. Approve Option 3
4. Have Administration come back to the February 26 with more
information, research other options.
MOTION: That Council approves Option 1, and proceed with using insurance funds to
purchase a replacement engine for the 2007 Freightliner Engine 61 in 2019,
and the remaining funds to transfer from the Capital Equipment Reserve in the
2020 Budget.
Prepared By: Debra Grosfield Approved By: Laurie Watt Reviewed By: Peter Tarnawsky
Protective Services Manager Municipal Services Director Chief Administrative Officer
28 2019.02.12
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
5.5.2
SUBJECT:
Appointment of Director of Emergency Management and Deputies
MEETING DATE:
2019-02-12
PRESENTED BY: Debra Grosfield, Manager of Protective Services
BACKGROUND/
PROPOSAL
Under the Emergency Management Act, Kneehill County must appoint a
person as the Director of Emergency Management:
Kneehill County is part of the Kneehill Regional Emergency Management
Agency with the villages of Acme, Carbon, Linden and towns of Three Hills
and Trochu (which all have their own DEM and DDEM’s), under Bylaw #1596.
Council had appointed Mr. Hoggan as DEM and Debra Grosfield as DDEM in
2015 and 2016, however there is now a vacancy in the DEM position.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Suggested appointees:
Debra Grosfield has taken the Director of Emergency Management
position course as well as ICS100, ICS200 and ICS300, Planning
Section Chief course, and part of a Central Alberta All Hazards
Incident Management Team.
Laurie Watt has taken ICS100, ICS200 and ICS300.
Natalie Chubala has taken ICS100, ICS200 and ICS300 as well as
Situation Unit Leader course.
While interim CAO Peter Tarnawsky is qualified to undertake DEM
role, given relatively short tenure (4 months remaining) and weekends
away from the County it may be impractical to appoint him as D/DEM.
He is prepared to undertake the key Liaison role with Council;
surrounding Communities and Agencies, where possible.
The Director of Emergency Management plays a vital role in preparing for
high-risk events, administering the emergency management program,
partnering with other municipalities in emergency preparedness, and
managing emergency situations as they arise.
A more detailed proposed bylaw will be presented to Council shortly, as a
requirement of the new Emergency Management Act in effect January 2020.
29 2019.02.12
REQUEST FOR DECISION Agenda Item # 5.5.2 2 | Page
COSTS/SOURCE OF
FUNDING:
No additional funding will be needed for these appointments.
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
Notification to AEMA, KREMA, ER Management Partners
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☒ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
Safe and Viable Communities
ATTACHMENTS:
None
RECOMMENDED ACTION:
That Council appoints Debra Grosfield as Director of Emergency
Management Laurie Watt as Deputy Director of Emergency Management and
Natalie Chubala as Deputy Director of Emergency Management for Kneehill
County, effective immediately.
COUNCIL OPTIONS: 1. Council appoints DEM and DDEM’s as recommended.
2. Council appoints others to the DEM and DDEM’s.
3. Council directs administration to research more options.
MOTION: Council appoints Debra Grosfield as Director of Emergency Management,
Laurie Watt as Deputy Director of Emergency Management and Natalie
Chubala as Deputy Director of Emergency Management for Kneehill County,
effective immediately.
Prepared By: Debra Grosfield Approved By: Laurie Watt Approved By: Peter Tarnawsky
Manager of Protective Services Director of Municipal Services Chief Administrative Officer
30 2019.02.12
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
8.1
SUBJECT:
Bylaw #1783- Councillor Code of Conduct
MEETING DATE:
2019-02-12
PRESENTED BY: Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
On September 25, 2018, Kneehill County participated in the Municipal
Accountability Program. One of the goals of the program is to aid
municipalities in achieving legislative compliance. One area that was
identified in the study as needing action was theCouncillor Code of Conduct
Bylaw.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
To be compliant, old Bylaw 1766 section 12.5 (5) needs to be amended to
remove the statement “to request the Minister to investigate the Councillor’s
conduct and request their removal from Council.” Municipal Affairs advised
that this it is not within Council’s authority to request removal of a Councillor.
Once Bylaw #1783 is approved, a copy of the approved Bylaw will be
forwarded to Municipal Affairs. The review will formally conclude upon receipt
of documentation confirming that all items have been addressed. Kneehill
County has until April 1, 2019 to complete.
COSTS/SOURCE OF
FUNDING:
N/A
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Bylaw #1783- Councillor Code of Conduct
2018 MAP Review
RECOMMENDED ACTION:
Provide all three readings to Bylaw #1783.
COUNCIL OPTIONS:
1. Provide all three readings to Bylaw #1783.
2. Provide first reading to Bylaw #1783 with amendments and bring back
second and third reading to next Council meeting.
3. Do nothing
31 2019.02.12
REQUEST FOR DECISION Agenda Item # 8.1 2 | Page
MOTION:
That Council give first reading to Bylaw #1783, that being a bylaw to establish
a Code of Conduct for members of Council of Kneehill County.
That Council move second reading to Bylaw #1783.
That Council move consideration to hold third reading to Bylaw #1783.
That Council move third reading to Bylaw #1783.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
32 2019.02.12
BYLAW NO 1783
COUNCILLOR CODE OF CONDUCT AND ETHICS BYLAW
A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, BEING A BYLAW TO
ESTABLISH A CODE OF CONDUCT FOR MEMBERS OF COUNCIL OF KNEEHILL COUNTY
WHEREAS, the Municipal Government Act, Being Chapter M‐26, Section 145(b), of the Revised
Statutes of Alberta, 2000, states that “A Council may pass Bylaws in relation to the procedure to
be followed by Council, Council Committees and other bodies established by the Council.”
WHEREAS, Section 146.1.1(10) of the Municipal Government Act, as amended, a Council must,
by Bylaw, establish a code of conduct governing the conduct of Councillors
AND WHEREAS, Section 3 of the Municipal Government Act establishes Municipal Purposes;
AND WHEREAS, Section 153 of the Municipal Government Act establishes General Duties of
Councillors;
BEING A Bylaw of Kneehilll County in the Province of Alberta, the purpose of this bylaw is to
declare the standard of behavior and actions for Kneehill County elected officials. These
standards are to ensure the highest public confidence in, and respect for, local government, to
ensure effective leadership in, and through, the elected Council, and to ensure that Council and
Councilors act with the highest level of integrity and ethical behavior.
NOW THEREFORE, the Council of Kneehill County, duly assembled, enacts as follows:
PART ONE: TITLE
1.1 This Bylaw shall be known as the “Councillor Code of Conduct and Ethics
Bylaw”.
PART TWO: PRINCIPLES
2.1 This policy will be used to guide the behavior of Councillors and provide a
mechanism of accountability.
2.2 Councillors agree to sign the Statement of Code of Ethics and Conduct as
provided in Schedule A.
2.3 The Statement of Code of Ethics and Conduct will be publicly displayed in the
Council Chamber, on the County website, and at initial signing and after each
election, in the local print media.
2.4 Councillors agree that for a period of at least 12 months after leaving office, they
will abide by this policy, except those provisions related to confidentiality that
will apply in perpetuity.
33 2019.02.12
Bylaw No. 1783, Code of Conduct and Ethics Bylaw Page 2 of 15
PART THREE: DEFINITIONS
In this bylaw the following words and phrases mean:
3.1 “Conflict of Interest” means a situation where a Councillor’s personal or private
interests actually, or may be perceived as influencing the Councilor on a matter
of public interest which is, or may be, before Council, including situations which
may result in common law bias which included direct or indirect pecuniary
interest, pre‐judgment, close mindedness or undue influence. A Conflict of
Interest situation also includes using the Councillors position, confidential
information, Kneehill County employees, materials or facilities, for personal or
private gain or advancement or the expectation of personal or private gain or
advancement. A Conflict of Interest may include advancing the personal or
private interests of the Councillors family, friends, neighbors, or business
associates. If a Councilor or Council does not believe the Councilor is free of bias
there is a conflict of interest.
3.2 “Pecuniary Interest” means those situations as defined and regulated by Part 5,
Division 6, of the Municipal Government Act, R.S.A. 2000, Chapter M‐26.
PART FOUR: CODE OF ETHICS AND CONDUCT FOR COUNCILLORS
In providing for good governance of the community, the Kneehill County Council has
adopted the following ethics to apply to all Councillors to ensure that they act honestly,
in good faith and in the best interest of Kneehill County as a whole.
4.1 Councillors agree to act honestly and in good faith at all times.
4.2 Councillors agree to respect the personal views of other Councillors.
4.3 Councillors agree to engage in respectful, fulsome, and healthy debate on ALL
matters in Council meetings, Committee of the Whole meetings, Council
Committee meetings, and at Special Council meetings.
4.4 Councillors agree to respect and support the decisions and resolutions of
Council.
4.5 Councillors agree that they may publicly express their opinions on Council
matters but not so as to undermine the standing of Council in the public and in
the community.
4.6 Councillors agree that unless specifically authorized by Council to represent
Council’s position on any matter, a Councillor is to ensure that any public
statements made are clearly stated to reflect the personal opinion of the
Councillor, not the opinion or position of Council.
34 2019.02.12
Bylaw No. 1783, Code of Conduct and Ethics Bylaw Page 3 of 15
4.7 The Reeve agrees to always represent the opinion or position of Council when
speaking publicly, except where statements are identified as solely representing
his/her division.
4.8 Councillors agree to adhere to the Pecuniary Interest requirements as
established in Part 5, Division 6 of the Municipal Government Act, R.S.A. 2000,
Chapter M‐26.
4.9 Councillors agree to rigorously avoid situations which may result in claims of
pecuniary interest, conflict of interest, or bias.
4.10 Councillors agree to act with integrity, professionalism, and respect when
interacting with other Members of Council, other elected officials and
government officials, Kneehill County Administration, contractors, and members
of the public.
4.11 Councillors agree to demonstrate fairness in all dealings, both personal and
professional, and that their conduct is open to accountability to the community
and to Council.
4.12 Councillors agree to demonstrate fairness, accountability, and impartiality in all
Council matters.
4.13 Councillors agree to conduct themselves at all times in a manner befitting their
position as an elected official and representative of Kneehill County and be
prepared to be held accountable for their actions.
4.14 Councillors agree to consider the welfare and interests of Kneehill County as a
whole and that the welfare and interests of the County as a whole supersedes
the interests of a particular division.
4.15 Councillors agree to keep in the strictest confidence ALL matters discussed in
private at a Council meeting, Committee of the Whole meeting, Council
Committee meeting, Special Council meeting, or any matter discussed in
confidence with another Councillor or Kneehill County Administration.
4.16 Councillors agree to not make improper use of his/her position as a Councillor
by:
1. Gaining or attempting to gain or advance, directly or indirectly, a
personal or private interest for him/herself or another person;
2. Causing or attempting to cause detriment to Kneehill County Council,
any individual Councillor, any member of Kneehill County
Administration, any member of the public, or third parties;
3. Seeking personal benefit or gain from any information obtained
through his/her position as Councillor.
35 2019.02.12
Bylaw No. 1783, Code of Conduct and Ethics Bylaw Page 4 of 15
4. Using or attempt to use the County’s property, funds, service, or
information for personal benefit or the benefit of any other
individual.
4.17 Councillors shall attend the orientation sessions and training opportunities that
must be provided 90 days after each Councillor takes the oath to office or
additional training offered during the term.
4.18 As the County’s stewards and decision makers, all Councillors shall respect, and
adhere to, the established policies, procedures and bylaws of the County,
showing commitment to performing their duties and functions with care and
diligence.
PART FIVE: ACTIONS/APPLICATION
Kneehill County Councillors agree to act according to the following parameters:
5.1 GOVERNANCE
1. A Council meeting, Committee of the Whole meeting, or Special
Council meeting is the appropriate forum for healthy and diligent
debate on all matters before Council, or anticipated to be before
Council.
2. All Councillors will be given an in‐depth opportunity to address
matters before Council in a full, open, transparent, and professional
manner with the goal of good governance through healthy debate.
3. Council decisions, resolutions, or direction, are made by a majority
vote of Councillors. The decisions of Council must be accepted and
respected by all Councillors regardless of any personal view of the
decision(s) made.
4. Councillors making statements regarding their position on any matter
regarding decisions of Council, must make those statements with the
utmost of respect to the decision of Council, to Council, to any
Councillor, and to any other person(s) associated with the applicable
decision.
5. All Councillors shall feel confident to express their views in any
Council session without the fear of interruption and shall feel
confident in the Chair’s impartiality in controlling the debate.
5.2 EXPENDITURES
1. Councillors shall act responsibly when incurring expenses always
mindful and respectful that public money must be used for public
good.
36 2019.02.12
Bylaw No. 1783, Code of Conduct and Ethics Bylaw Page 5 of 15
2. Councillors shall avoid waste, abuse, and extravagance in the
provision or use of public money.
3. Councillors shall be open and accountable with respect to all
expenditures, Per Diems, and/or any and all other expenses incurred.
4. Councillors shall strictly adhere to all Kneehill County guidelines
addressing expenses and reimbursement.
5. Kneehill County will post all Councillor Expenditures, Per Diems,
and/or any and all other expenses incurred on the Kneehill County
website for public viewing.
6. Councillors shall avoid situations where an expenditure can be
questioned as inappropriate and may cause adverse reaction that
may result in undermining the standing of Council in the public eye.
5.3 INTERACTION WITH ADMINISTRATION AND THE PUBLIC
1. Councillors will respect the professional opinions of Kneehill County
Administration and be mindful that the Chief Administrative Officer is
exclusively responsible under the Municipal Government Act for
directing staff.
2. Councillors shall not abuse relationships or interactions with Kneehill
County Administration and staff by attempting to take advantage of
their position as Councillors. Councillors will at all times, refrain from
any behavior which is or may be perceived to bullying of staff.
3. Requests for information will be directed to the Chief Administrative
Officer or in the manner specified by the Chief Administrative Officer.
4. Councillors will treat all people with respect and courtesy and in good
faith without bias;
(i) Recognizing there are legitimate differences in opinions;
(ii) Equally regardless of race, culture, religion, language,
gender, disability, or occupation;
(iii) Ensuring equity of service;
(iv) Providing adequate and substantive opportunity for
persons to state their position on any matter before
Council.
5. Councillors shall dress appropriately on all occasions when
representing Kneehill County at any public or private event.
6. Councillors will not instigate, be involved with, or condone personal
attacks on other Councillors, members of Administration, or members
of the public.
7. Councillors will not comment in public regarding the performance of
any member of Administration but will instead refer any question of
performance of a staff member to the Chief Administrative Officer.
37 2019.02.12
Bylaw No. 1783, Code of Conduct and Ethics Bylaw Page 6 of 15
8. Prior to taking any action, Councillors should ask themselves whether
their intended action will ultimately be supported by other
Councillors and Kneehill County. This test is designed to promote
objectivity in the mind of a Councillor to best ensure appropriate
conduct. Councillors will, if in doubt, consult the Reeve, the Deputy
Reeve, or the Chief Administrative Officer prior to taking the planned
action.
PART SIX: PECUNIARY INTEREST
6.1 The decision with respect to whether or not any Councillor may have a Pecuniary
Interest is the individual Councillors decision to make. The Councillor may discuss
this with Council and seek the advice of the Reeve or the Chief Administrative
Officer.
6.2 It is the individual responsibility of each Councillor to seek independent legal
advice, at their own cost, with respect to any situation which may result in
Pecuniary Interest.
6.3 Should a Councillor believe the he/she may have or may reasonably be perceived
to have a Pecuniary Interest in a matter before Council or Council Committee,
he/she shall follow the Pecuniary Interest disclosure and procedure
requirements as established in Part 5, Division 6 of the Municipal Government
Act, R.S.A. 2000 Chapter M‐26 including:
1. Stating the general nature of his/her Pecuniary Interest at the
meeting prior to any discussion of the matter. This shall be done on
every occasion the matter arises before Council or Council
Committee.
2. The Councillor shall not discuss the matter with Council, other
Councillors, Council Committee, or Council Committee members
either publicly or privately.
3. The Councillor shall leave Council Chambers, or any meeting room in
which a meeting is being held, should the matter be discussed and
shall not return until such time as discussion has ended or voting on
the matter has been concluded.
4. Councillors with Pecuniary Interest in any matter may stay in the
Council Chambers, or any meeting room in which a meeting is being
held, if the Councillor is seated in the gallery and addresses Council or
the Council Committee in the capacity as a taxpayer, elector, or
owner and if the Councillor has the right to be heard pursuant to the
Municipal Government Act or any other enactment.
38 2019.02.12
Bylaw No. 1783, Code of Conduct and Ethics Bylaw Page 7 of 15
6.4 When a Councillor believes that he/she may have a Pecuniary Interest in a
Matter before Council or Council Committee, he/she shall notify the Reeve or
Chair of the meeting prior to the matter being considered, that he/she has a
Pecuniary Interest in the matter.
PART SEVEN: CONFLICT OF INTEREST
7.1 The decision with respect to whether or not any Councillor may have a Conflict
of Interest is the individual Councillors decision to make. The Councillor may
discuss this with Council and seek the advice of the Reeve or the Chief
Administrative Officer.
7.2 Should a Councillor believe that he/she may have or may reasonably be
perceived to have a Conflict of Interest in a matter before Council or Council
Committee he/she shall:
1. State the general nature of his/her Conflict of Interest at the meeting
prior to any discussion of the matter. This shall be done on every
occasion the matter arises before Council or Council Committee.
2. The Councillor shall not discuss the matter with Council, other
Councillors, Council Committee, or Council Committee members
either publicly or privately.
3. The Councillor shall leave Council Chambers, or any meeting room in
which a meeting is being held, should the matter be discussed and
shall not return until such time as discussion has ended or voting on
the matter has been concluded.
4. Councillors with a stated Conflict of Interest in any matter may stay in
the Council Chambers, or any meeting room in which a meeting is
being held, if the Councillor is seated in the gallery and addresses
Council or the Council Committee in the capacity as a taxpayer,
elector, or owner and if the Councillor has the right to be heard
pursuant to the Municipal Government Act or any other enactment.
7.3 When a Councillor believes that he/she may have a Conflict of Interest in a
matter before Council or Council Committee, he/she shall notify the Reeve or
Chair of the meeting prior to the matter being considered, that he/she has a
Conflict of Interest in the matter.
7.4 The acceptance of certain gifts may/can create a Conflict of Interest. Apart from
token gifts, having a value under $10.00, Councillors are required to declare in
writing to the Chief Administrative Officer the acceptance or rejection of any
gifts.
39 2019.02.12
Bylaw No. 1783, Code of Conduct and Ethics Bylaw Page 8 of 15
7.5 Whilst token gifts may be accepted, material gifts of reasonable value should
either be rejected or conditionally accepted (on behalf of Council) on the basis
that the donor be informed that the gift will be donated to a local charity. This
does not apply to gifts of appreciation, symbolic donations, and gifts of protocol,
or social obligation, which are received by a Councillor on Council’s behalf. Such
gifts will be forwarded to the Chief Administrative Officer who will temporarily or
permanently publicly display the gift at an appropriate location for the
community to enjoy.
7.6 It is the individual responsibility of each Councillor to seek independent legal
advice, at their own cost, with respect to any situation which may result in a
Conflict of Interest.
PART EIGHT: BIAS
8.1 A Councillor shall be impartial to discussion or presentation of any matter that
requires a decision of Council.
8.2 Councillors may attend open houses or exchange information with potential
applicants, developers, and special interest groups prior to a formal submission
or application being submitted to Kneehill County and the Councillor must:
1. Make it clear to the potential applicant, developer, or special interest
group that the Councillor can provide only general information on the
process, but cannot give any indication of the chance of success of
the submission.
2. Must suggest that the applicant, developer, or special interest group
seek independent professional advice.
3. If applicable, encourage potential applicants, or developers to seek
preliminary information on their submission by consulting with
Kneehill County Administration.
8.3 Once application or submission has been filed with Kneehill County and where
Council will have a decision making role in the approval process or where the
Councillor may sit on a Board or a Committee that may hear any subsequent
appeal, Councillors will not meet with the applicant, developer, or special
interest group. Councillors will not meet with the applicants, developers, or
special interest groups prior to any Public Hearing or formal consideration by
Council of the application, submission, or appeal hearing and decision being
issued by Council or an Appeal Board.
8.4 All Development inquiries will be directed to Kneehill County Administration.
8.5 Any information forwarded by an applicant, developer, or special interest group
to a Councillor with respect to a pending application or submission, shall be
40 2019.02.12
Bylaw No. 1783, Code of Conduct and Ethics Bylaw Page 9 of 15
forwarded to the Chief Administrative Officer who will record the information
and determine what further distribution or disclosure of the information is
required.
8.6 In the event that any application, submission, or action should proceed to any
type of legal action or court proceeding, no meeting is allowed between
Councillors, applicants, developers, special interest groups, or any other entity
initiating or involved with the legal action.
PART NINE: CONFIDENTIALITY
9.1 Information provided to Council and to Councillors will not be used for any
purpose other than to exercise their role as a Councillor.
9.2 Councillors will not release any information which is to be treated as confidential
in accordance with the Municipal Government Act and will, at all times,
recognize the Freedom of Information and Protection of Privacy Act regarding
the access, use, and release of personal information.
9.3 Councillors will treat all private correspondence, both oral and written, between
other Councillors, between themselves and the Chief Administrative Officer, as
confidential until the parties agree that the information can or should be made
public.
9.4 Councillors shall not release, disclose, publish, or comment on confidential
information including, but not limited to, any information received during an “in
camera” meeting until such information is disclosed at a public meeting. This
obligation continues in perpetuity.
9.5 Councillors shall not release any information that is subject to solicitor‐client
privilege unless expressly authorized by Council, through a Council resolution, to
do so.
9.6 Councillors shall not misuse confidential information which they have knowledge
of by virtue of their position as Councillor that is not in the public domain,
including emails and correspondence from other Councillors or third parties such
that it may cause harm, detriment, or embarrassment to Kneehill County
Council, other Councillors, Kneehill County Administration, members of the
public or third parties. Councillors shall not use confidential information that
may create a benefit for themselves.
PART TEN: USE OF COUNTY RESOURCES DURING A GENERAL ELECTION PERIOD
10.1 Public resources must not be used in any way that would influence the
electorate in an election, except in regard to supporting the actual election
41 2019.02.12
Bylaw No. 1783, Code of Conduct and Ethics Bylaw Page 10 of 15
process. Council and individual Councillors commit to complying with the
following procedures:
1. Council will not authorize or request the County, print, publish
(including digitally on the internet), or distribute an electoral
advertisement, unless it only contains information regarding the
election process. Any electoral advertisement that can be taken to be
intended or likely to affect voting in an election if it contains an
express or implicit reference to, or comment on:
(i) The election
(ii) A candidate in the election; or
(iii) An issue submitted to, or otherwise before the voters in
connection with the election.
10.2 Council and individual Councillors will ensure that that Kneehill County resources
are not used inappropriately in any way that may influence voting during an
election period, or provide an undue advantage for any candidate during a
general election period from Nomination Day until the end of the Council term.
10.3 The Chief Administrative Officer will ensure that all members of staff are advised
in regards to the application of this policy.
1. No Kneehill County staff will, as part of their employment with the
County, undertake any activity that may affect voting in the election,
except where it relates only to the election process and is authorized
by the Chief Administrative Officer.
2. No Councillor shall ask, or shall there be any direction, motion, or
resolution from Council for staff or a staff member to authorize, use,
or allocate a Kneehill County resource for any purpose that may
influence voting in an election, except where it relates to the election
process and is authorized by the Chief Administrative Officer.
10.4 In applying these principles, Council and individual Councillors understand that
the following will be normal practice during any municipal election period
(Nomination Day to the end of the Council term):
1. Public events scheduled between Nomination Day and the end of the
Council term will only be organized and operated by Kneehill County,
if they are part of the normal services or operations of Kneehill
County.
2. Speeches or any other form of communications for the Reeve, the
Deputy Reeve, and all other Councillors will only be prepared by staff
in relation to events that are part of the normal services or operations
42 2019.02.12
Bylaw No. 1783, Code of Conduct and Ethics Bylaw Page 11 of 15
of Kneehill County and shall not contain any reference to the
forthcoming election or potential or actual candidates.
3. Media services and advice, including media releases, will not be
provided for Councillors by County staff during the time between
Nomination Day and the end of the Council term.
4. County publication, newsletters, website, or social media, will not
feature photographs or quotes from Councillors other than those that
were previously available prior to Nomination Day.
5. Kneehill County logo’s or stationary will not be used or allowed to be
used by Councillors for any correspondence that in any way relates to
references the election.
6. Information on the Kneehill County website and social media, shall be
limited to current Councillor Photographs, and any other information
that was previously available prior to Nomination Day. References on
the Kneehill County website and social media shall be limited to the
process of conducting an election.
7. No Councillor shall submit and no claim will processed for expenses
incurred for campaigning purposes. Claims will only be accepted if the
expenditure is within Kneehill County policy for the Councillor
conducting their regular Councillor duties.
10.5 Equipment and facilities, and any other Kneehill County resources provided to
Councillors as a part of the regular delivery of their duties will not be used for
campaigning purposes.
10.6 Where Councillors have Kneehill County funded services, such as mobile phones,
land lines, email accounts, and internet connections, and where it is impractical
for the County to discontinue their use of these during an election, Councillors
will reimburse Kneehill County for any usage of those services during an election
period, exceeding normal usage.
PART ELEVEN: COMPLAINTS
11.1 Any person, in good faith, may report perceived wrongdoing or make a
complaint alleging a breach of the Council Code of Conduct by a Councillor. All
reasonable attempts shall be made to keep the reports and complaints
confidential until a full investigation is completed in order to protect a
Councillor and a complainant.
11.2 The report or complaint shall be in writing outlining the nature and specifics, be
dated, included a name of the complainant, signed, addressed to the CAO and
marked “confidential”. The complaint may be mailed, emailed, or hand‐
delivered to the County’s office. All received complaints shall be forwarded to
43 2019.02.12
Bylaw No. 1783, Code of Conduct and Ethics Bylaw Page 12 of 15
the Reeve immediately (or in the case of perceived wrongdoing of the Reeve, to
the Deputy Reeve).
11.3 An anonymous report or complaint shall not be considered valid.
PART TWELVE: DISPUTE RESOLUTION AND DISCIPLINARY PROCEDURES
12.1 From time to time difficulties may occur in relationships between individual
Councillors. It is expected that Councillors in this situation will use their best
efforts to resolve such issues so that they do not interfere with the effective
functioning of Council.
12.2 Councillors shall not use public forums to discuss issues they may have or be
having with other Councillors or with Council.
12.3 Where there are issues that cannot be resolved between the parties and the
view of the Reeve is that the impact or potential impact is such that the good
governance of Kneehill County may be affected, then a decision to proceed to
dispute resolution or discipline will be required by a resolution of Council.
12.4 Resolution procedures are as follows:
1. The Reeve shall discuss the issues with the relevant Councillor(s) and
attempt to mediate an outcome acceptable to both parties. Should
the dispute involve the Reeve, the Deputy Reeve will undertake the
action.
2. Councillors, will at all times, attempt to resolve their issues without
the need for external assistance as a demonstration of unity and
teamwork.
3. Should a matter not be resolved after internal mediation has taken
place, Councillors are able to seek advice from the Chief
Administrative Officer in an attempt to find solutions.
4. Should the matter still remain unresolved, the Reeve, at his/her
discretion, may request in writing to the Chief Administrative Officer,
to appoint an external professional mediator to assist Council to work
through the issues with the relevant parties. In the event the dispute
involves the Reeve, this decision will be made by the Deputy Reeve.
5. Should after external mediation, the matter still remain unresolved,
an independent arbitrator shall be appointed by Council to work with
the parties and develop recommendations on how the dispute can be
resolved.
6. Council shall consider these recommendations in a meeting closed to
the public in accordance with the Municipal Government Act, and
44 2019.02.12
Bylaw No. 1783, Code of Conduct and Ethics Bylaw Page 13 of 15
may, on return to the open meeting, adopt a resolution based on the
arbitrator’s recommendations.
7. All Councillors will abide by these resolutions.
12.5 In the unlikely event that a Councillor has clearly violated any of the terms of the
Kneehill County Councillor Code of Conduct or any provisions of the Municipal
Government Act then the Reeve may recommend to Council that disciplinary
action may be taken on the offending Councillor. In the event that the Reeve is
the offending Councillor then this recommendation will be made by the Deputy
Reeve. Disciplinary procedures are as follows:
1. For a Councillors first offense Council may choose to privately discuss
the matter and may recommend no further action. Should further
action be taken then the penalty may be the loss of all or some of the
offending Councillors appointed Committees.
2. For a second offense the penalty shall be the loss of all the Councillors
Committees, all conference attendance including AAMDC and FCM
conventions.
3. For a third offense, all of the above and a $500 penalty. Penalty to be
deducted from the Councillors monthly honorarium.
4. For all other offenses all of (a) and (b) and $1000 penalty. Penalty to
be deducted from the Councillors monthly honorarium.
5. Should a Councillor have three or more offenses, in addition to the
above penalties, Council will direct a letter to be sent to the Minister
of Municipal Affairs, requesting an investigation into the conduct of
the Councillor and requesting his/her removal from Council.
PART THIRTEEN: REVIEW
13.1 The Council Code of Conduct Bylaw must at a minimum be reviewed every four
(4) years.
PART FOURTEEN: SEVERABILITY
14.1 If a portion of this bylaw is found by a court of competent jurisdiction to be
invalid, the invalid portion will be voided, and the rest of the bylaw remains valid
and effective.
14.2 Bylaw No. 1766 is hereby repealed.
PART FIFTEEN: EFFECTIVE DATE
15.1 This bylaw comes into effect upon third reading of this bylaw.
45 2019.02.12
Bylaw No. 1783, Code of Conduct and Ethics Bylaw Page 14 of 15
READ a first time on this 12th day of February, 2019.
READ a second time on this 12th day of February, 2019.
UNANIMOUS permission for third reading given in Council on the 12th day of February, 2019.
READ a third time and final time of this 12th day of February, 2019.
Reeve
Jerry Wittstock
Interim Chief Administrative Officer
Peter Tarnawsky
46 2019.02.12
Bylaw No. 1783, Code of Conduct and Ethics Bylaw Page 15 of 15
SCHEDULE “A”
STATEMENT OF CODE OF ETHICS AND CONDUCT
I, Councillor (Fill in Name here), do solemnly swear to uphold the Kneehill County Councillor Code of
Conduct at all times while serving as a municipally elected official representing Kneehill County. I have
read and understand the Councillor Code of Conduct policy and further agree to ALL the terms and
conditions as specified in the policy.
Dated at Three Hills Alberta this ______ of ____________, 20___
________________________________ __________________________________
Councillor Chief Administrative Officer
47 2019.02.12
Kneehill County
September 25, 2018 27 | P a g e
Disclaimer: The Municipal Accountability Program is intended as a program of support and collaboration for municipal Chief Administrative
Officers to either confirm compliance with requirements of municipal legislation or to identify concerns and develop corrective solutions where
needed. The scope of this report is limited to confirming the compliance or lack of compliance with mandatory legislative requirements. The
content of the report does not constitute an opinion on the legal effectiveness of any documents or actions of the municipality, which should be
determined in consultation with independent legal advice.
3.4 Mandatory Bylaws
1. Code of Conduct
LEGISLATIVE REQUIREMENTS: MGA 146.1, Code of Conduct for Elected Officials
Regulation 200/2017
1. Is there a code of conduct bylaw?
2. Does the bylaw apply to all councillors equally?
3. Are there sanctions for breaching the code of conduct?
4. Does the bylaw include the following topics:
representing the municipality;
communicating on behalf of the municipality;
respecting the decision-making process;
adherence to policies, procedures and bylaws;
respectful interactions with councillors, staff, the public and others;
confidential information;
conflicts of interest;
improper use of influence;
use of municipal assets and services; and
orientation and other training attendance?
5. Has a complaint system been established within the bylaw?
6. Does the complaint system address:
who may make a complaint alleging a breach of the code of conduct;
the method by which a complaint may be made;
the process to be used to determine the validity of a complaint; and
the process to be used to determine how sanctions are imposed if a complaint is determined to
be valid?
7. Was the bylaw established by July 2018?
8. Has the code of conduct been reviewed in the last four years? (Not applicable until 2022.)
COMMENTS/OBSERVATIONS: Bylaw #1766 was adopted by Kneehill County council on April 24, 2018.
The bylaw includes monetary penalties other than the reduction or suspension of remuneration as it
relates to council committees, as well as including a sanction to request the Minister to investigate the
councillor’s conduct and request their removal from council. This is not included in the Code of Conduct
for Elected Officials Regulation #200/2017, and conflicts with section 574 of the MGA. All other
legislative requirements were met.
48 2019.02.12
Kneehill County
September 25, 2018 28 | P a g e
Disclaimer: The Municipal Accountability Program is intended as a program of support and collaboration for municipal Chief Administrative
Officers to either confirm compliance with requirements of municipal legislation or to identify concerns and develop corrective solutions where
needed. The scope of this report is limited to confirming the compliance or lack of compliance with mandatory legislative requirements. The
content of the report does not constitute an opinion on the legal effectiveness of any documents or actions of the municipality, which should be
determined in consultation with independent legal advice.
MEETS LEGISLATIVE REQUIREMENTS: No
RECOMMENDATIONS/ACTION ITEMS: To be compliant, Bylaw #1766 should be amended to remove
penalties that exceed those authorized by the Code of Conduct for Elected Officials Regulation 200/2017
or the MGA.
RESOURCES: The Councillor Code of Conduct: A Guide for Municipalities is a tool developed by the
Alberta Urban Municipalities Association (AUMA), in partnership with the Rural Municipalities of Alberta
(RMA) and Alberta Municipal Affairs, to help municipalities develop their local codes of conduct.
The resource is divided into two parts:
The first part is an explanation of codes of conduct and what the legislative amendments
require.
The second part is an actual template that municipalities can use and adapt to their local
context: Access the Word version of the bylaw template.
MUNICIPAL RESPONSE: Response to the findings, or comments, status or action to be taken including
key milestones and deadlines. Where resolutions of council are required please provide the date of
approval and resolutions of council and/or bylaw numbers.
49 2019.02.12
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
8.2
SUBJECT:
Bylaw #1780- Subdivision and Development Appeal Board
MEETING DATE:
2019-02-12
PRESENTED BY: Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
On September 25, 2018, Kneehill County participated in the Municipal
Accountability Program. One of the goals of the program is to aid
municipalities in achieving legislative compliance. An area that was identified
in the study that requires action is the Subdivision and Development and
Appeal Board Bylaw.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
To be compliant, old Bylaw 1754 section 2.1 (f) needs to be amended.
“Members of Council may not form a majority of board members”. The SDAB
may only have one Councillor as a member unless the Minister authorizes
otherwise, in accordance with section 627 (3) of the MGA. In addition,
members of the Municipal Planning Commission cannot be appointed as
members of the SDAB.
It should be noted that Kneehill County has operated in compliance with the
legislation as no Councillors currently or have in the recent past, has sat on
the SDAB.
Once Bylaw #1780 is approved, a copy of the approved Bylaw will be
forwarded to Municipal Affairs. The review will formally conclude upon receipt
of documentation confirming that all items have been addressed. We have
until April 1, 2019 to complete.
COSTS/SOURCE OF
FUNDING:
N/A
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Bylaw #1780- Subdivision and Development Appeal Board
2018 MAP Review
RECOMMENDED ACTION:
Provide all three readings to Bylaw #1780.
50 2019.02.12
REQUEST FOR DECISION Agenda Item # 8.2 2 | Page
COUNCIL OPTIONS:
1. Provide all three readings to Bylaw #1780.
2. Provide first reading to Bylaw #1780 with amendments and bring back
second and third reading to next Council meeting.
3. Do nothing
MOTION:
That Council give first reading to Bylaw #1780, that being a bylaw for the
purpose of establishing the Subdivision and Development Appeal Board.
That Council move second reading to Bylaw #1780.
That Council move consideration to hold third reading to Bylaw #1780.
That Council move third reading to Bylaw #1780.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
51 2019.02.12
BYLAW NO. 1780
Subdivision and Development Appeal Board
A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, FOR THE PURPOSE OF
ESTABLISHING THE SUBDIVISION AND DEVELOPMENT APPEAL BOARD
WHEREAS Section 627 of the Municipal Government Act, R.S.A. 2000, as amended, provides that a Council
must, by bylaw, establish a Subdivision and Development Appeal Board; and
WHERAS Section 628 of the Municipal Government Act, R.S.A. 2000, as amended, provides that a bylaw
under Section 627 must prescribe the functions and duties of the Subdivision and Development Appeal Board
NOW THEREFORE the Council of Kneehill County, duly assembled, enacts the following:
SECTION 1 DEFINITIONS
1.1 In this Bylaw:
(a) “Act” refers to the Municipal Government Act of the Province of Alberta.
(b) “Appellant” means the person who may appeal to the SDAB Board in accordance
with the act.
(c) “CAO” means Chief Administrative Officer of Kneehill County or designate to act on
their behalf.
(d) “County” means Kneehill County.
(e) “Council” means the Council of Kneehill County.
(f) “SDAB” refers to the Subdivision and Development Appeal Board of Kneehill County.
SECTION 2 ESTABLISHMENT OF THE SUBDIVISION AND DEVELOPMENT APPEAL BOARD
2.1 The SDAB is hereby established and shall consist of the following:
(a) The SDAB shall be composed of members appointed by resolution of Council at the
Organizational Meeting.
(b) Council may appoint up to eight members from the public at large annually by
resolution at the Organizational meeting.
(c) The SDAB shall not have more than one Councillor as a member.
(d) Each SDAB Board hearing shall require 5 or fewer members providing that quorum is
met.
(e) A quorum at a hearing of the SDAB shall be three (3) members.
(f) The term of office of the members of the SDAB Board shall be one year and may be
renewed by further resolution of Council.
(g) No person who is an employee of the municipality or a member of the Municipal
Planning Commission shall be appointed to the SDAB Board.
52 2019.02.12
Bylaw No. 1780, Subdivision and Development Appeal Board Page 2 of 3
(h) Members of Council may not form the majority of Board Members.
(i) Any vacancy caused by death, retirement or resignation of a member may be filled by
resolution of Council.
(j) The SDAB Board shall not be disbanded, nor a member of it discharged without just
cause.
SECTION 3 DUTIES OF SDAB MEMBERS
3.1 The SDAB Board shall hear all subdivision and development appeals, as required under the
provision of the Act, and shall render a written decision on these appeals and reasons
therefore.
3.2 The office of the Secretary to the SDAB is hereby constituted and shall be filled by
appointment of an employee of the municipality, by Council, but that person shall not have a
vote.
SECTION 4 DUTIES OF THE SECRETARY
4.1 The Secretary of the SDAB shall:
(a) Notify all members of the SDAB Board of the arrangements for the holding of each
hearing and others meetings of the SDAB Board.
(b) Ensure the required notice of the hearing is given to all affected parties, as specified
in the Act.
(c) Prepare and maintain a file of written minutes of the business transacted at all
meetings of the SDAB Board.
(d) Issue to all affected parties and persons, notices of the decisions of the SDAB Board
and reasons therefore.
(e) Notify the Council of the decisions of the SDAB Board.
(f) Carry out such other administrative duties as the SDAB Board may specify.
SECTION 5 CONDUCT OF BUSINESS
5.1 Council shall establish the Chairperson and Vice Chairperson of the SDAB by Council
resolution. Should either of those members not be in attendance, the SDAB shall elect a
Chairperson and Vice Chairperson from within its members as first order of business on the
appeal hearing agenda.
5.2 Only those members of the SDAB present at a meeting of the SDAB shall vote on any matter
before it.
5.3 The decision of the majority of the members present at a meeting duly convened, shall be
deemed to be the decision of the whole SDAB.
5.4 The SDAB shall hold such meetings as are necessary to fulfill the SDAB responsibilities.
5.5 The SDAB Board may make rules as are necessary for the conduct of its meetings and its
business that are consistent with this Bylaw and Provincial Acts and Regulations.
5.6 The remuneration, travelling and other expenses of the SDAB members shall be established
by Council resolution and/or policies.
53 2019.02.12
Bylaw No. 1780, Subdivision and Development Appeal Board Page 3 of 3
5.7 The setting of fees for any matter coming before the SDAB shall be established by resolution
of Council, as it considers necessary.
5.8 The decision of the SDAB Board shall be given in writing in accordance with the Act.
5.9 An order or decision given by the SDAB shall be signed by the Chairperson who presided at
the hearing the decision was made and the Secretary.
SECTION 6 REQUIREMENTS OF AN APPEAL TO SDAB
6.1 A person shall appeal to the SDAB in the manner provided in the Act.
6.2 At the time of service of the Notice of Appeal, the Appellant shall pay the County, a Fee in
accordance with the County’s Master Rate Bylaw.
6.3 At the hearing of the Appeal, the SDAB Board shall hear all the persons that the SDAB Board
is required to hear under the Act.
6.4 At the hearing of the Appeal, should the SDAB Board desire further technical information,
legal opinions or other assistance, it may table the hearing pending receipt of such
information, opinion or other assistance.
SECTION 7 SEVERABILITY
7.1 If any provisions of this Bylaw are declared invalid because of any word, phrase, clause,
sentence, paragraph, or section of this Bylaw, or any documents which form part of this Bylaw
or an application to any person or circumstance is declared invalid, the remaining provisions
shall not be affected thereby, but shall remain in force.
SECTION 8 EFFECTIVE DATE & RESCINDING BYLAWS
8.1 This Bylaw comes into effect upon third reading of this Bylaw.
8.2 Upon the effective date of this Bylaw, Bylaw #1754 is hereby rescinded.
READ a first time on this X day of X, 2019.
READ a second time on this X day of X, 2019
UNANIMOUS permission for third reading given in Council on the X day of X, 2019
READ a third time and final time of this X day of X, 2019
Reeve
Jerry Wittstock
Interim Chief Administrative Officer
Peter Tarnawsky
Date Bylaw Signed
54 2019.02.12
Kneehill County
September 25, 2018 58 | P a g e
Disclaimer: The Municipal Accountability Program is intended as a program of support and collaboration for municipal Chief Administrative
Officers to either confirm compliance with requirements of municipal legislation or to identify concerns and develop corrective solutions where
needed. The scope of this report is limited to confirming the compliance or lack of compliance with mandatory legislative requirements. The
content of the report does not constitute an opinion on the legal effectiveness of any documents or actions of the municipality, which should be
determined in consultation with independent legal advice.
3. Subdivision and Development Appeal Board (SDAB)
LEGISLATIVE REQUIREMENTS: MGA 627, 628, Subdivision and Development Regulation 43/2002,
Subdivision and Development Appeal Board Regulation 195/2017
1. Is a subdivision and development appeal board bylaw or intermunicipal agreement established?
2. Do the SDAB members exclude those who are:
municipal employees;
members of the municipal planning commission; and
individuals who can carry out subdivision and development powers on behalf of the
municipality?
3. Is there no more than one councillor appointed as a member to the appeal board?
If more than one, is there Ministerial approval for the additional councillors to sit on the panel?
4. Are the active members of the SDAB trained?
5. Is there a clerk appointed to the SDAB, and is that person a designated officer?
6. Has the clerk received SDAB training?
7. Has the clerk kept a record of the hearings?
COMMENTS/OBSERVATIONS: Bylaw #1754, passed November 28, 2017, establishes the SDAB.
Section 2.1(f) of the bylaw states that "Members of Council may not form a majority of board
members", which does not comply with current legislation. All members of council are appointed to the
municipal planning commission, which would preclude members of council from being appointed to the
SDAB (section 627(4)(c)). All other legislative requirements were met.
MEETS LEGISLATIVE REQUIREMENTS: No
RECOMMENDATIONS/ACTION ITEMS: A panel of the SDAB may only have one councillor as a member,
unless the Minister authorizes otherwise, in accordance with section 627(3) of the MGA. Members of a
municipal planning commission cannot be appointed as members of the SDAB.
RESOURCES: Municipal Affairs has developed an SDAB training guidebook and several fact sheets to
assist municipalities, which can be found at the SDAB website. In addition, Municipal Affairs Planning
Advisors are available to discuss these topics further by calling toll-free 310-0000 and then
780-427-2225.
55 2019.02.12
Kneehill County
September 25, 2018 59 | P a g e
Disclaimer: The Municipal Accountability Program is intended as a program of support and collaboration for municipal Chief Administrative
Officers to either confirm compliance with requirements of municipal legislation or to identify concerns and develop corrective solutions where
needed. The scope of this report is limited to confirming the compliance or lack of compliance with mandatory legislative requirements. The
content of the report does not constitute an opinion on the legal effectiveness of any documents or actions of the municipality, which should be
determined in consultation with independent legal advice.
MUNICIPAL RESPONSE: Response to the findings, or comments, status or action to be taken including
key milestones and deadlines. Where resolutions of council are required please provide the date of
approval and resolutions of council and/or bylaw numbers.
56 2019.02.12
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
8.3
SUBJECT:
Bylaw #1779- Procedural Bylaw
MEETING DATE:
2019-02-12
PRESENTED BY: Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
On September 25, 2018, Kneehill County voluntarily participated in the
Municipal Accountability Program. One of the goals of the program is to aid
municipalities in achieving legislative compliance. One area that was
identified in the study as needing action was the Procedural Bylaw.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
To be compliant, old Bylaw 1768 Section (7), Cancellation of Meetings, needs
to be amended to read that the cancellation of a regular scheduled meeting
must be made by resolution of Council. Any Councillors who were not present
at the meeting in which this resolution was passed must be notified at least 24
hours prior to the cancelled meeting.
In addition, Bylaw 1768 Section 22 (8) Recorded Vote needs to be amended
so that the names of each member present, and whether they vote for or
against, must be included in the minutes in accordance with section 185(2) of
the MGA regardless of whether or not the resolution was passed unanimously.
As well as Bylaw 1768 needed to be amended to change all the references
from “In-Camera” to “Closed Session” to reflect the new terminology in the
MGA.
Once Bylaw #1768 is approved, a copy of the approved Bylaw will be
forwarded to Municipal Affairs. The review will formally conclude upon receipt
of documentation confirming that all items have been addressed. Kneehill
County has until April 1, 2019, to complete.
Administration also recommends that Section 9 Organizational Meetings, (4)
seating arrangements, be amended to remove the text “and with the Chief
Administration Officer occupying the position directly to the Reeve’s Right”.
The Rationale behind this amendment is that:
Removing the phrase from the Bylaw does not preclude the CAO from
sitting at the Reeve’s right hand but leaving the statement makes it
absolutely necessary;
The CAO is not a member of Council. The roles of Council and CAO
are different, namely, Council governs and CAO oversees
implementation.
There needs to be an appropriate separation between Council and
CAO. Seating arrangements in the chamber may enhance this.
The CAO sitting next to the Reeve and among the Councillors may
create confusion in the perceptions of the role of CAO.
The CAO is the conduit to the Administration. Council, through the
Chair, asks questions and the CAO advises and answers questions.
(Improved tone when the discussion is a “vertical” discussion vs. and
“horizontal” discussion.)
57 2019.02.12
REQUEST FOR DECISION Agenda Item # 8.3 2 | Page
Administrative staff attends the Council meeting at the pleasure of the
CAO. Having the CAO sit nearer other administrative resources
improves communication and information flow in support of Council.
The CAO is equally able to provide procedural and other assistance to
the Reeve and Council positioned near the Legislative Recording
Secretary. Such advice must be provided transparently.
COSTS/SOURCE OF
FUNDING:
N/A
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Bylaw #1779 Procedural Bylaw
2018 MAP Review
RECOMMENDED ACTION:
Provide all three readings to Bylaw #1779.
COUNCIL OPTIONS:
1. Provide all three readings to Bylaw #1779.
2. Provide first reading to Bylaw #1779 with amendments and bring back
second and third reading to next Council meeting.
MOTION:
That Council give first reading to Bylaw #1779, that being a bylaw for the
purpose of regulating meeting proceedings for Council and Council Committee
Meetings.
That Council move second reading to Bylaw #1779.
That Council move consideration to hold third reading to Bylaw #1779.
That Council move third reading to Bylaw #1779.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
58 2019.02.12
BYLAW NO 1779
PROCEDURAL BYLAW
A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, FOR THE
PURPOSE OF REGULATING MEETING PROCEEDINGS FOR COUNCIL AND COUNCIL
COMMITTEE MEETINGS.
WHEREAS Section 145 of the Municipal Government Act, R.S.A. 2000 Chapter M‐26
and amendments thereto authorizes Council to pass bylaws that regulates the
procedure and conduct of Council and Council Committee meetings in order to
promote orderly proceedings and to provide for open and effective government.
NOW THEREFORE, the Council of Kneehill County, duly assembled, enacts as
follows:
PART ONE – INTRODUCTION
1. TITLE
This bylaw shall be known as the “Procedural Bylaw”.
2. DEFINITIONS
In this bylaw the following words and phrases mean:
“Act” means the Municipal Government Act, R.S.A. 2000 Chapter M‐26, any regulations
thereunder, and any amendments or successor legislation thereto.
“Adjourn” means to close and terminate the meeting or public hearing.
“Administration” means an employee, employed by the County.
“Agenda” is the list of items and orders of business for any meeting along with
associated reports, policies, bylaws or other documents.
“Bylaw” means a Bylaw of Kneehill County.
“Chairman/Chair” means the person who has been given authority to direct the
conduct of a meeting and when in attendance at a Council meeting, shall mean the
Reeve or Deputy Reeve.
“Chief Administrative Officer (CAO)” is the administrative head of the municipality who
59 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 2 of 31
is appointed by Council pursuant to the Municipal Government Act.
“Closed Session” means a meeting of Council or Committee which is held in private
without the presence of the public pursuant to Section 197 of the Municipal
Government Act.
“Committee” means a Council Committee, Board or other body established by Council
pursuant to the Municipal Government Act.
“Council” means the Reeve and Councillors, duly elected in the County and who
continue to hold office.
“Councillors” means a duly elected Member of Council, including the Reeve.
“County” means Kneehill County.
“Committee of the Whole” A Council Committee where all members of Council sits as a
committee and operates under informal rules to discuss emerging matters and may
recommend matters discussed be brought back to a subsequent Council meeting for
action.
“Council Committee” means a committee, board, or other body established by Council
under Section 145‐146 of the Municipal Government Act.
“Deputy Reeve” is the Councillor appointed by Council to act as Reeve when the Reeve
is unable to perform the duties of the Reeve or if the office of Reeve is vacant.
“Electronic or other Communication Facilities” shall mean that members of Council
may attend a Council or Committee meeting through electronic communications. This
can include using a telephone with the use of the speaker; via personal computer, or
other means of technology advances.
“Emergent Business” is business that is an emergency situation that poses an
immediate risk to health, life, property, environment or financial well‐being of the
County and calls for prompt action.
“Friendly Amendment” is an amendment to a Motion under debate that is perceived
by all parties as an enhancement to the original Motion.
“In Camera” means a meeting of Council or Committee which is held in private without
60 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 3 of 31
the presence of the public pursuant to Section 197 of the Municipal Government Act.
“Majority” means more than half of the Members present.
“Meeting” means an organizational, regular or special meeting of Council or
Committee.
“Member” is duly elected member of Council or a duly appointed member of a
committee who continues to hold office.
“Members at Large” is a member of the public appointed by Council to a Committee of
Council.
“Motion” is a proposal for action by Council or Committee.
“Organizational Meeting” means a Meeting of Council held in accordance with Section
192 of the Municipal Government Act and Part 3 of this Bylaw.
“Point of Order” is a statement from a Member to call attention to any departure from
the Procedural Bylaw.
“Point of Privilege” refers to all matters affecting the rights and privileges of Council
collectively or any of its members individually.
“Quorum” means the number of Members required for the legal conduct of the
business of Council or a Committee. In the case of Meeting of Council, quorum is four
(4) Members.
“Recording Secretary” means the person designated to record the minutes of a Council
or Committee meeting.
“Regular Meetings” is a meeting of Council held in accordance with Section 193 of the
Municipal Government Act.
“Reeve” means the Chief Elected Official of the County within the meaning of the
Municipal Government Act.
“Special Meetings” is a meeting of Council held in accordance with Section 194 of the
Municipal Government Act.
“Statutory Public Hearing” means a public hearing required by the Municipal
61 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 4 of 31
Government Act or other legislation.
“Written Consent” means to give approval or consent either by email, text message,
facsimile or by signed letter.
APPLICATION
(1) This Bylaw shall govern Organizational Meetings, Regular Meetings, Special
Meetings, and Council Committees established by Council and shall be binding
upon all Committee members whether Members of Council or Members at
Large.
(2) When any matter relating to the meeting proceeding is not addressed in this
Bylaw or in the Municipal Government Act, the matter will be determined by
referring to the most recent version of “Robert’s Rules of Order Newly Revised”.
(3) In the event of a conflict between the provisions of this Bylaw and Robert’s Rules
of Order, the provisions of this Bylaw shall apply.
(4) Notwithstanding Paragraph 3(1), where the Committee Bylaw or Terms of
Reference establishes other procedures or gives the Committee the
authorization to establish its own Meeting procedure, if there is a conflict
between the Committee’s established Meeting procedures and this Bylaw, that
Committee’s established Meeting procedure will have precedence over this
Bylaw for the purposes of that Committee’s Meetings.
PART TWO – ROLES
3. REEVE
(1) The Reeve, when present, shall preside as Chair over all meeting of Council,
unless otherwise provided for in this Bylaw.
(2) shall preside over the conduct of the meeting, including the preservation of good
order and decorum, ruling on points of order, replying to points of procedure
and deciding all questions relating to the orderly procedure of the meeting,
subject to an appeal by any Member of Council from any ruling of the Chair;
(3) ensures that each Councillor who wishes to speak on a debatable Motion is
granted the opportunity to do so;
(4) with the permission of Council, may invite persons forward from the audience to
speak if it is deemed to be within the best interests of the issue being discussed;
(5) has all the same rights and is subject to the same restrictions, as to participation
in debate, as all other Councillors.
4. DEPUTY REEVE
(1) The Deputy Reeve chairs Council meetings when the Reeve is absent or unable
62 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 5 of 31
to act as Reeve and shall have all the powers and responsibilities of the Reeve
under this Bylaw.
PART THREE‐COUNCIL & COMMITTEE MEETINGS
5. QUORUM
(1) As soon as there is a quorum of members after the time set for the meeting, the
Chair will call the meeting to order.
(2) If there is no quorum present within half an hour after the time set for the
meeting, the Chief Administrative Officer or designate shall, record the names
of the members present and the meeting shall be adjourned.
(3) If the Reeve or Deputy Reeve in the case of Council or Chair and Vice Chair in
the case of Committee are not in attendance within fifteen minutes after the
hour appointed for a meeting, and a quorum is present the CAO or designate
shall call the meeting to order and a chairman shall be chosen by the members
present to preside until the arrival of the Reeve or Deputy Reeve in the case of
Council or Chair or Vice Chair in the case of Committee.
6. REGULAR MEETINGS OF COUNCIL
(1) Shall be held on the second and fourth Tuesday of each month provided that
where a regular Council meeting falls on a holiday, the meeting shall be held on
the next following day, not being a holiday or on such other day as Council
decides by Motion.
(2) Council may by Motion, change a regularly scheduled meeting day if necessary
due to conflicting dates of other meetings or conventions Council would be
attending.
(3) Meetings shall take place at the Kneehill County Municipal Office or at another
location within the Municipality when Notice is given.
(4) Regular meetings of Council shall commence at 8:30 a.m.
(5) If Council changes the date, time or place of a regularly scheduled meeting, the
municipality must give at least 24 hours’ notice of the change to any Member of
Council not present at the meeting at which the change was made, and to the
public.
(6) the CAO or designate will be responsible for posting public notice of changes to a
Regular Meeting at least twenty‐four (24) hours in advance by:
a. Posting a notice in the foyer and on the main entrance window at
Kneehill County Administration Building;
b. Posting a notice on the County’s website if time permits, and
c. Posting a notice in the local newspaper if time permits.
63 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 6 of 31
7. CANCELLATION OF MEETINGS
(1) A cancellation of a regular scheduled meeting must be made by resolution of
Council. If Council changes the date, time or place of regularly scheduled
meeting, the municipality must give at least 24 hours’ notice of the change
a. To any Member of Council not present at the meeting at which the
change was made; and
b. To the public.
(2) Council and Council Committee meetings may be cancelled:
a. by a majority of Council by motion at a previous meeting; or
b. with written consent of a majority, provided twenty‐four (24) hours
notice is provided to Council and the public; or
c. with the written or oral consent of two‐thirds (2/3) of Council if twenty‐
four (24) hours’ notice is not provided to the public.
(3) Special Meetings may be cancelled:
a. By the Reeve if twenty‐four (24) hours written notice is provided to
Councillors and the public; or
b. If less than twenty‐four (24) hours’ notice is provided, the Reeve may
cancel with the written or oral consent of two‐thirds (2/3) of the
Councillors.
8. SPECIAL MEETINGS
(1) A Special Meeting shall be scheduled when required by the Reeve or a majority
of Council.
(2) No less than 24‐hours notice of a Special Meeting shall be provided to each
Councillor and to the public. The notice shall state the time, date, place and in
general terms the nature of the business to be transacted.
(3) A Special Meeting may be held with less than 24 hours’ notice to all Councillors
and without notice to the public if at least two‐thirds of the whole Council agrees
to do this in writing before the beginning of the meeting.
(4) The Agenda for a Special Meeting shall be restricted to the business stated in the
notice unless all Councillors are present and a Motion is passed to deal with the
additional matter.
9. ORGANIZATIONAL MEETINGS
(1) An Organizational Meeting shall be held no later than two weeks after the third
Monday in October each year.
(2) The CAO (or designate) shall fix the time, date, and place of the Organizational
Meeting.
64 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 7 of 31
(3) Agenda‐ At the Organizational Meeting:
a. CAO or designate:
i call the meeting to order;
ii presides over the election of the Reeve for the ensuing one‐year
period; and
iii administers the Oaths of Office.
b. Reeve:
i presides over the election of the Deputy Reeve for the ensuing
one‐year period.
c. Council:
i appoints Council Committees and Board Members;
ii conducts other business identified within the Organizational
meeting Agenda.
(4) The seating arrangements of Council shall be determined at the Organizational
Meeting. The Reeve shall occupy the center seat at the head of the Council table
with the Deputy Reeve occupying the position directly to the Reeve’s left and
with the Chief Administrative Officer occupying the position directly to the
Reeve’s right. The seating positions of the remainder of Councillors shall be
determined by each Councillor drawing a number between 1 and 5. Councillor
seating will also be numbered from 1 through 5 as determined by the CAO or
designate prior to Councillors drawing their number. The order of drawing is
determined by the official Division number with Division 1 drawing first and
Division 7 drawing last. In the event any Councillor is not present at the drawing,
the Chief Administrative Officer, or designate, will draw for the Councillor(s) not
present.
(5) Nominations
a. Candidates nominated for Reeve or Deputy Reeve will be announced out
loud. Candidates will not be nominated by secret ballot.
b. If only one nomination is received for the position of Reeve or Deputy
Reeve, that nominee shall be declared elected by acclamation.
c. Where there is more than one nomination for Reeve or Deputy Reeve,
voting shall be done by secret ballot.
d. If, on the first ballot, no one Councillor receives a clear majority of the
votes, the Councillor who received the least number of votes shall be
dropped from the ballot and a second ballot shall be taken.
e. On subsequent ballots, a Councillor who receives the least number of
65 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 8 of 31
votes shall be dropped from the ballot until a Councillor receives a clear
majority.
f. Councillors hold office from the beginning of the Organizational Meeting
following the General Election until immediately before the beginning of
the Organizational Meeting following the next General Election, in
accordance with the Local Authorities Election Act, R.S.A. 2000 Chapter L‐
21.
10. COMMITTEE OF THE WHOLE MEETINGS
(1) The purpose of the Committee of the Whole is to allow Council to meet in a less
formal and structured manner to:
a. Discuss issues of long term planning and policy development
b. Discuss complex administration, finance, zoning and land development
issues; and
c. Consider any other matters that from time to time may require Council’s
in depth consideration
(2) Committee of the Whole will meet for the purposes of discussion and possible
recommendation to Council. No formal decisions will be made at Committee of
the Whole meetings. Recommendations of the Committee of the Whole shall be
voted upon at a future Council meeting.
(3) Council Committee of the Whole may make motions for the following purposes:
a. for “procedural” purposes (adopting agenda and the previous Committee
of the Whole minutes, and adjourning the meeting);
b. to make recommendation to Council or other Council Committee’s
regarding a matter discussed at the Committee of the Whole meeting;
and
c. to provide direction to Administration in the preparation and continued
development of a matter being reviewed during the Committee of the
Whole meeting.
(4) Meetings of the Committee of the Whole shall be open to the public, unless the
Committee moves into a closed an In‐Camera session which complies with the
MGA Section 197(2).
(5) The Committee of the Whole meeting schedule shall be established by motion at
the annual organization meeting or at a regular meeting following the
organizational meeting, as may be appropriate.
(6) Notice of Council Committee of the Whole meetings shall be posted on the
County’s website.
(7) Regular Committee of the Whole meetings will be held at 8:30 a.m. in Council
66 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 9 of 31
Chambers.
(8) Minutes of a Committee of the Whole meeting shall be adopted by motion at the
following Committee of the Whole meeting.
a. After approval of the minutes, the minutes will be included into the next
Regular Council Meeting Agenda under Council and Committee Reports.
11. DELEGATIONS AT COUNCIL MEETINGS
(1) A member wishing to appear before Council, individually and as a group, must
make a written submission to the CAO (or designate) to arrive no later than 4:00
p.m. on the Wednesday immediately prior to the Council meeting.
(2) Delegations are scheduled at the discretion of the CAO (or designate), subject to:
a. the volume of material on any given agenda;
b. the number of requests for a specific meeting date and urgency of
request; or
c. subject matter
(3) The written submission will indicate the following information:
a. complete name of the presenter(s) and contact information (ie. Mailing
address, e‐mail, telephone/fax number) and the organization they are
representing (if applicable);
b. nature and purpose of the delegation and the material to be
covered/presented;
c. any PowerPoint presentation or other material to be used or presented
at the meeting.
(4) Presentations will be directed to the Chair and will be limited to fifteen (15)
minutes with an additional ten (10) minutes for questions for clarification by
members and administration. The Chair may extend the time limits as
necessary.
(5) Information presented by the delegation will be restricted to the topic noted in
the written submission and recorded on the meeting agenda.
(6) Subsequent deputations from the same individual/group concerning a topic on
which they have previously presented or spoken will not be permitted unless
there is significant new information to be brought forward.
(7) Delegations will not be heard regarding matters involving current or pending
litigation, insurance claims, matters beyond the jurisdiction of Council, or
Municipal Freedom of Information and Protection of Privacy Act issues.
(8) Delegations will not be permitted to speak regarding topics that will be the
subject of an upcoming public meeting pursuant to the Municipal Government
Act, unless exceptional circumstances apply which have been reviewed and
approved by Council. Persons wishing to speak about such matters are requested
67 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 10 of 31
to present their concerns and opinions at the scheduled public meeting where
their comments can be considered along with all other submissions.
12. IN‐CAMERA SESSIONS CLOSED SESSION
(1) The Municipal Government Act permits Council or Committee to close all or part
of the meeting to the public if a matter to be discussed is within one of the
exceptions to disclosure contained in Division 2 Part 1 of the Freedom of
Information and Protection of Privacy Act.
Before closing all or any part of the meeting to the public, a Council or Council
Committee shall pass a motion
a. that includes the basis for which that part of the meeting is to be closed
and;
b. The related section of FOIP that applies, under the Exception to Disclosure
in Division 2 of Part 1 (Section 16 to 29) or under the regulations under
subsection (7)
(2) When a meeting is held in closed session“In‐Camera”, no Motion or Bylaw may
be passed except a Motion to revert to a meeting held in public.
(3) Where a Council or Council Committee closes all or part of a meeting to the
public, the Council or Council Committee may allow one or more other persons
to attend, as it considers appropriate, and the minutes of the meeting must
record the names of those persons and the reasons for allowing them to attend.
(4) A Subdivision Authority, Development Authority or Subdivision and Development
Appeal Board established under Part 17 of the Municipal Government Act may
deliberate and make its decision in a meeting closed to the public.
(5) Members participating in the meeting through Electronic or Other
Communication Facility are not permitted to participate in closed In‐Camera
sessions.
(6) After the closed meeting discussions are completed, any members of the public
who are present outside the meeting room must be notified that the rest of the
meeting is now open to the public, and a reasonable amount of time must be
given for those members of the public to return to the meeting before it
continues.
(7) In accordance with the MGA, Section 153 and the FOIP act, all members are
required to keep in confidence matters discussed In‐closed session Camera until
the item is discussed at a meeting held in public.
13. MEETING THROUGH ELECTRONIC COMMUNICATIONS
(1) Pursuant to the Municipal Government Act a meeting of Council or Committee
68 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 11 of 31
may be conducted by means of electronic or other communication facilities if:
a. notice is given to the public of the meeting, including the way in which it
is to be conducted;
b. the facilities enable the public to watch and/or listen to the meeting at
the place specified in the notice and a designed officer is in attendance at
that place; and
c. the facilities enable all the meeting’s participants to watch and/or hear
each other.
(2) Councillors participating in a meeting held by an electronic or other
communication facility are deemed to be present at the meeting.
(3) There is no limit to the number of times a member of Council may participate
electronically in a regular or special Council meeting.
(4) A Member of Council may participate in a Council or Committee meeting
through electronic or other communication facility if:
a. The Member is in a location outside of Kneehill County for any reason;
b. The Member is in a location within Kneehill County but is unable to
attend a meeting for medical reasons for himself or herself, or an
immediate family member;
c. There is quorum of other Members of Council situated in the actual
meeting place to ensure the meeting could continue if the
communication facility failed or should the meeting go into closed
session in‐camera;
d. The CAO (or designate) is present at the Council meeting;
e. If that location is able to support its use, ensuring that all Council
members participating in the meeting are able to communicate
effectively.
f. The location is secure, appropriate for Council interaction and public
viewing, and free from outside distractions.
(5) The number of people participating by using the electronic or communication
facility will be limited by the system’s capacity.
(6) The use of electronic or other communication facility cannot be implemented
during an in‐camera closed session.
(7) The meeting Chairman must be physically present at the meeting and cannot
Chair the meeting through electronic or other communication facility.
(8) The Chair shall announce to those in attendance at the Council meeting that a
Council member or Administration member is attending the meeting by means
69 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 12 of 31
of electronic or other communication facility.
(9) The Chair has the sole authority to deny the use of the electronic meeting
location if in his/her opinion the location is disruptive to the Council meeting, is
in his/her opinion not secure, and is in his/her opinion located in any place
deemed inappropriate.
(10) Notice of Proposed Use
a. Advise the CAO (or designate) of the phone number at which he or she
will be available throughout the meeting.
b. Contact the Administration Office a half (1/2) hour before the start of the
meeting to receive the electronic or other communication facility
meeting codes.
14. RECORDING, BROADCASTING AND/OR STREAMING COUNCIL /SPECIAL/ORGANIZATIONAL
MEETINGS
(1) Council, Special, and Organizational meetings may be audio and/or visually
recorded, broadcast and/or streamed publicly, if the meeting location supports
its use, with the exception of proceedings closed to the public provided for
under In‐Camera Closed Sessions section of this Procedural Bylaw.
(2) The use of audio and video recording devices and camera’s by the press or the
public is prohibited.
(3) If a Council, Special, or Organizational meeting is recorded, broadcasted and/or
streamed:
a. signage shall be posted to ensure presenters and members of the public
are aware that public meetings may be audio and/or visually recorded,
broadcast and/or streamed publicly and made available over the website.
b. at the commencement of each meeting, the Reeve or Chair shall notify
those present, including members of the public, that the meeting is being
recorded, broadcasted or streamed publicly through Kneehill County’s
website and/or online.
c. the Reeve or Chair has the discretion and authority at any time to direct
the termination or interruption of the recording, broadcasting and/or
streaming of the meeting if he or she considers it prudent or advisable to
do so.
d. there may be situations where due to technical difficulties the recording,
broadcasting and/or streaming will not be available. If such
circumstances occur the Reeve or Chairperson will advise those present
that the recording, broadcasting and/or streaming is not available. In the
event the technical difficulties are not identified during the meeting, this
information will be displayed on the website.
70 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 13 of 31
e. the recording will be posted to the website within three (3) days of the
meeting.
f. once approval is given to draft minutes and they become the official
record.
(4) Copyright to recordings of Council meetings made available on the County’s
website is owned by Kneehill County. No part of the recorded materials posted
on the County’s website may be reproduced.
PART FOUR‐ AGENDA
15. AGENDA PREPARATION & DISBURSEMENT
(1) The preparation and distribution of Council meeting agendas will be the
responsibility of the Chief Administrative Officer (or designate). The Chief
Administrative Officer (or designate) will ensure that:
a. Copies of the Regular Council Meeting Agenda are electronically supplied
to all members of Council on the Thursday prior to the Council meeting,
and
b. Regular Council Meeting Agenda’s are made available to members of the
media and the public on the Friday prior to the Council meeting.
(2) Items initiated by Council members & Administration, to be included on the
agenda, will be submitted to the CAO by the Wednesday at 4:00 p.m. prior to the
Council meeting.
16. ORDER OF BUSINESS
(1) The agenda prepared for each meeting shall be approved as the first order of
business.
(2) If an alteration to the order of business is desired for the convenience of the
meeting, the Chair may make such alteration but shall not delete any portion of
the business set out in the agenda.
17. ADDITIONS OR DELETIONS
(1) Once the Council agenda has been published, requests to add an item to the
agenda must be approved by Council.
(2) The addition or deletion of agenda items after the agenda has been adopted
requires a unanimous vote of Council.
18. EMERGENT BUSINESS
(1) Emergent Business is an Agenda item that is not on the Agenda and because of
time constraints must be brought before Council. The Emergent Business item:
a. shall be considered as an addendum to the Agenda; and
71 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 14 of 31
b. the County Manager shall provide an explanation indicating the reasons
and degree of urgency.
19. MINUTES
(1) The minutes of the preceding meeting shall be the second order of business, so
that any errors or omissions may be corrected by the Council.
(2) The Recording Secretary will prepare the minutes of each Council Meeting and
will distribute a copy of the minutes with a subsequent Council Meeting Agenda.
(3) Any Councillor may make a Motion requesting that the Minutes be amended to
correct any inaccuracy or omission.
20. ADJOURNMENT
(1) A Motion to adjourn the meeting shall be in order except:
a. When a Member of Council is in possession of the floor; or
b. When it has been decided that the vote be now taken; or
c. During the taking of a vote
21. ADJOURNMENT TIME
(1) Adjournment time is at the conclusion of the agenda as adopted by Council or
when a Motion to adjourn has been passed.
(2) Adjournment time is no later than 4:30 p.m., unless Council adopts a unanimous
Motion to proceed past that time.
a. Should there be no Motion to continue to past 4:30 p.m., all Unfinished
Business which appears on the Agenda shall be tabled until the next
regular Meeting of Council.
b. If it appears that any Unfinished Business is urgent the Chair shall call a
Special Meeting to deal with such matters.
22. PROCEEDINGS
(1) All discussions during a meeting must be directed through the Chair.
(2) Pecuniary Interest (Conflict)
a. Members of Council who have a reasonable belief that they have a
pecuniary interest (as defined in the Municipal Government Act) in a
matter before Council, any committee of Council or any board,
commission, committee or agency to which they are appointed as a
representative of Council, shall, if present, declare and disclose the
general nature of the pecuniary interest prior to any discussion of the
matter, abstain from discussions or voting on any questions relating to
the matter and shall remove themselves from Council Chambers until the
matter is concluded. The minutes shall indicate the declaration of
72 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 15 of 31
disclosure, the time at which the Member of Council left the rooms and
the time the Member of Council returned.
(3) Temporary Absence
a. If a member arrives late, leaves before the Meeting is adjourned, or is
temporarily absent from the Meeting, the Meeting Minutes shall reflect
such absence and the time of the absence.
(4) Speaking to Motions
a. All questions or debate must be directed through the Chair.
b. Members of Council wishing to speak on a matter before the meeting
should indicate their intention by raising their hand and being recognized
by the Chair and should not speak more than once until every Member of
Council has had the opportunity to speak except:
i to provide an explanation of the Member’s previous remarks if
misunderstood;
ii in the case of the mover, to answer questions from the floor
directed to the Chair; and
iii to allow the mover to close debate after the Chair has called for
further discussion and all other Members have had an
opportunity to be heard.
c. Any member may require the question or Motion under discussion, or
any portion thereof, to be read at any time during debate, but not so as
to interrupt a member while speaking.
(5) Interruption of Speaker
a. A Member who is speaking may only be interrupted by another Member
on:
i A Point of Privilege; or
ii A Point of Order
b. A Member who is speaking when a Point of Order or Privilege is raised
shall immediately cease speaking.
(6) Ruling on Proceedings
a. The Chair shall rule on a Point of Order or Privilege and no vote shall be
taken unless there is a challenge by a Member to the ruling.
(7) Recording of Motions
a. The minutes shall state who made the motion and whether the motion
was “carried unanimously”, “carried” or “defeated”.
73 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 16 of 31
(8) Recorded Vote
a. A Member may request a recorded vote, before any vote is taken, on any
Motion. If the vote is not unanimous the names of the members present
shall be recorded in the minutes and whether each voted for or against
the Motion, or abstained. The names of each member present, and
whether they vote for or against, must be included in the minutes
regardless of whether or not the resolution was passed unanimously.
PART FIVE – MOTIONS
23. GENERAL PROVISION OF MOTIONS
(1) A Motion that has been moved shall not be required to be seconded.
(2) A Member may move a Motion whether or not the Member intends to support
it.
(3) The Chair shall not call the question on any Motion until Council or Committee is
completely satisfied that it is clear on how the Motion reads.
(4) A recommendation in a report does not constitute a Motion until it is moved by
a Member.
(5) When a Motion has been made and is being considered, no Member may make
another Motion except to:
a. Amend the Motion;
b. Amend the amendment to the Motion;
c. Withdraw the Motion;
d. Refer the main Motion;
e. Table the main Motion;
f. Move a Motion that has privilege that is:
i a Motion to recess;
ii a Motion to adjourn;
iii a Motion to set the time for adjournment;
iv a Motion to extend the time of the Meeting; or
v a Point of Privilege
(6) When a Motion is before the meeting and the mover wishes to withdraw or
modify it or substitute a different one in its place, and if no one objects, the
Chairman shall grant permission. However, if any objection is made, it is
necessary to obtain leave by Motion to withdraw and this Motion cannot be
debated or amended. Once a Motion is withdrawn, the effect is the same as if it
74 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 17 of 31
had never been made.
(7) The mover of a Motion must be present when the vote on the Motion is taken.
24. DEBATE OF MOTIONS
(1) Every main Motion is debatable with the exception of:
a. A Motion on a point of order
b. A Motion to adjourn
c. A Motion to table‐ time must be given
d. A Motion to withdraw a Motion , “Lay on the Table”
e. A notice of Motion
25. CLOSING DEBATE
(1) A Member who moved the main Motion, may close debate after other Members
have been given an opportunity to speak.
(2) Before the debate is closed and the vote called, a Member may, request that the
Motion be read aloud or ask a question that:
a. relates directly to the debate;
b. contains no argument: and
c. introduces no new material on the Motion
(3) When a Member has closed debate the Chair shall immediately call for a vote on
the Motion.
(4) When the vote has been called for on the Motion, no Member shall debate
further on the Motion or speak, except to request that the Motion be read aloud
or viewed on the screen.
26. MOTION TO AMEND
(1) A Member may not amend a Motion or make an amendment which:
a. does not relate to the subject matter of the main Motion; or
b. is contrary to the main Motion.
(2) Only one amendment to the main Motion and only one amendment to that
amendment shall be allowed.
(3) The amendment to the amendment must be voted on before the amendment.
(4) An amendment to an amendment must be relevant to the amendment.
(5) The main Motion shall not be debated until all amendments to it have been
voted on.
(6) Amendments shall be put in reverse order to which they have been moved.
75 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 18 of 31
(7) With the exception of a Friendly Amendment, a Member, who moved a Motion,
may not move an amendment to it.
27. SPLITTING MOTIONS
(1) A Member may request that a Motion be divided if it contains parts that stand as
complete propositions. Council and Council Committee(s) must then vote
separately on each proposition.
28. WITHDRAWAL OF A MOTION
(1) After a Motion has been moved and stated by the Chair, it is the property of the
Council or Committee and may only be withdrawn by the mover with the
unanimous consent of the Members present at the Meeting.
(2) A Motion withdrawn shall not be recorded in the minutes.
29. MOTION TO RECESS
(1) The Chair, without a Motion, may recess the meeting for a specific period.
(2) Any Member may move that Council recess for a specific period.
30. MOTION TO ADJOURN
(3) A Motion to Adjourn is a Motion to bring a Meeting to an end.
31. MOTION TO REFER
(1) A Member may move to refer any Motion to the appropriate Committee or
Administration for investigation and report.
32. MOTION TO RECEIVE FOR INFORMATION
(1) A Motion to Receive for Information is made to acknowledge an item, report or
recommendation. No additional action is taken.
33. MOTION ARISING
(1) A Motion Arising must
a. be directly related to and arise from an item which has just been
considered; and
b. be made before another item is in front of the meeting.
34. MOTION TO TABLE
(1) A Motion to Table is made to place a main Motion and all pending amendments
to the main Motion aside temporarily, with the intention of bringing them back
either later in the same Meeting or at a later date for action.
(2) A Motion to Table takes precedence over all other Motions connected with the
Motion being tabled.
(3) A Motion to Table must be made with reference to a set time, set date.
(4) If the tabling Motion does not include the date of the meeting to which the
76 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 19 of 31
tabled matter is to be brought forward, it will be brought forward to the
subsequent meeting.
(5) A matter tabled to a set date shall not be considered before that date, except by
Special Motion.
35. MOTION TO LIFT FROM THE TABLE
(1) A Tabled item shall be brought back with all of the Motions related to it, exactly
as it was when laid on the table.
(2) An item tabled to a set date shall be added to the agenda at the date without the
requirement to lift from the table.
36. MOTION TO RECONSIDER
(1) Once a motion is voted on by either Council, Council Committee, Commission,
Board or other body established by Council, that same Motion, regardless of
whether it was “carried” or “defeated”, cannot be reconsidered by Council
unless:
a. Six months has passed since the date that the Motion was “carried
unanimously”, “carried” or “defeated”; or
b. A Motion to Reconsider is carried.
(2) After a Motion has been voted upon, at any time during the remainder of the
current meeting or during the next regular meeting, any Member of Council who
voted with the prevailing side may make a Motion to Reconsider and shall state
the reason for making a Motion to Reconsider.
(3) Debate on the Motion to Reconsider must be confined to reasons for or against
reconsideration.
(4) If a Motion to Reconsider is carried, the question on which the vote is to be
reconsidered become the next order of business.
(5) Reconsideration of the question shall be open to debate, voted upon and shall
require the votes of a majority of the Members of Council present to carry it.
(6) A Motion that has been approved for reconsideration and passes automatically
suspends the previous Motion.
37. NOTICE OF MOTION
(1) A Member wishing to introduce a new matter for consideration, shall submit the
Motion in writing to the CAO the Wednesday at 4:00 p.m. prior to the Council
meeting at which the member wishes to introduce his/her Notice of Motion.
(2) All Notices of Motion received at a Meeting shall;
a. Be added to the Agenda of the next Meeting; and
b. Include an administration report in response to the proposed Motion.
77 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 20 of 31
A Notice of Motion must give sufficient detail so that the subject of the Motion and any
proposed Motion can be determined and it must state the date of the Meeting at which the
Motion shall be made.
(3) A Notice of Motion cannot be made at a Special Council Meeting.
38. MOTION TO MOVE IN CAMERA INTO CLOSED SESSION
(1) A Member may make a Motion to move In Camera into closed session which
must:
a. be in accordance with the Freedom of Information and Protection of
Privacy Act;
b. Include the subject of the matters to be discussed.
39. VOTING ON MOTIONS
(1) Unless otherwise specified in this Bylaw, a Motion shall be carried when a simple
majority of the Members present at a Meeting vote in favour of a Motion.
(2) If there is an equal number of votes for or against a Motion or Bylaw, the Motion
or Bylaw is defeated.
(3) Each Member present at a Meeting shall vote on every Motion unless the
Member is required or permitted to abstain from voting by the Municipal
Government Act or other legislation.
(4) Each Member shall vote by the raising of the hand.
(5) After a Motion has been put to a vote by the Chair, no Member shall speak to
the question, nor shall any other Motion be made until after the results of the
vote have been declared.
PART SIX‐ PUBLIC HEARINGS
40. ADVERTISING OF PUBLIC HEARINGS
(1) The advertised Notice of the Public Hearing must be published at least once a
week for 2 consecutive weeks in the local newspaper to which the proposed
Bylaw, Motion relates, or in which the meeting or hearing is to be held.
(2) The deadline for Written Submissions to be included in the Public Hearing
Agenda Package shall be included in the advertised notice.
41. WRITTEN SUBMISSIONS
(1) Written Submissions received in response to the Notice of Public Hearing shall
become a public record, and shall be made available to the public and will be
included in the Public Hearing Agenda Package.
(2) Written Submissions submitted after the advertised deadline will not be
accepted.
78 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 21 of 31
Written Submissions that contain personal attacks or have a derogatory tone shall not be
included in the Public Hearing Agenda Package.
(3) Individuals who have submitted a letter may only address Council at the Public
Hearing on new information not contained in the letter.
42. COMMENCEMENT OF PUBLIC HEARINGS
(1) Public Hearings shall be held during regular or special Council Meetings.
(2) Council shall hold a public hearing when the MGA or other enactment requires
Council to hold a public hearing on a proposed Bylaw or, a Motion or, any other
matter at the direction of Council.
(3) Public Hearings shall be held prior to second reading of the proposed bylaw or
before Council votes on a Motion.
(4) Council shall by Motion set a time, date and location of a public hearing.
43. PUBLIC HEARING AGENDA PACKAGE
(1) The Public Hearing Agenda Package will be provided at the Public Hearing.
44. PRESENTING TO COUNCIL
(1) Persons interested in speaking at a Public Hearing should register their name on
the appropriate Speakers List (Group or Individual and either in support or in
opposition) located in County reception area prior to the Public Hearing.
(2) Persons addressing Council regarding the proposed Bylaw or Motion shall state:
a. their name and legal or municipal address, a person who does not
identify him/herself will not be given the opportunity to speak;
b. an indication as to whether they are speaking on their own behalf or for
another person or for a group;
c. an indication as to whether they are speaking in support of or in
opposition to the proposed Bylaw or Motion;
d. how they are affected by the proposed Bylaw or Motion; and
e. address the Chair when responding to questions or providing
information.
(3) A person may authorize another individual to speak on their behalf if:
a. such authorization is in writing.
(4) An individual may only speak once on an item.
(5) Presentations by the applicant and the public may be made verbally, in writing or
visually.
79 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 22 of 31
(6) Any person who would like to present using an electronic presentation will bring
their USB flashdrive to the presenter desk, where a staff member will open the
file at the presenter laptop.
(7) The use of maps, videos, Power Point presentations and written presentations
shall be collected by the Recording Secretary to be included in the Corporate
Records for the meeting and may be made available to the public upon request.
45. PUBLIC HEARING PROCESS
(1) The Chair shall call for a Motion to go into Public Hearing.
(2) The Chair shall remind everyone who is wanting to speak as a group or an
individual and either in support or in opposition of the Bylaw or Motion to
register their name on the appropriate speakers list.
(3) The Chair shall announce that the Public Hearing may be recorded by
administration to assist in the preparation of minutes and once the Public
Hearing minutes are approved, the applicable recording will be destroyed.
(4) The use of audio and video recording devices and camera’s by the press or the
public is prohibited.
(5) The Chair shall outline the Public Hearing procedures.
(6) The Chair shall call upon Administration to:
a. confirm the Public Hearing has been advertised in accordance with
applicable legislation;
b. present an overview and summary regarding the Motion, Bylaw or
matter to be dealt with.
(7) The Chair shall call upon the Applicant to present.
a. The applicant shall state their name and present their application within
a time period of 20 minutes, unless there is consent by the majority of
Council to extend the allotted time.
b. The Chair shall allow questions of clarification from Members to the
applicant.
(8) The Chair shall open the floor to presentations from the public. Individual
speakers may speak for a maximum of 5 minutes. A spokesperson speaking on
behalf of a group petition or group may speak for a maximum of 10 minutes.
The Chair shall allow questions of clarification from Members to the individuals
speaking to the proposed Bylaw or Motion.
a. The Chair shall open the floor to presentations In favour of the proposed
Bylaw, Motion or matter to be dealt with from the public in the following
order:
80 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 23 of 31
i The Chair will ask Administration to come forward and read the
written submissions that are in favour of the proposed Bylaw,
Motion or matter to be dealt with that were submitted before the
advertised deadline into the record.
ii The Chair shall call the names in order as they appear on the
individual speakers list in favour of the proposed Bylaw, Motion or
matter to be dealt with to come forward one at a time.
iii The Chair shall call the names in order as they appear on the
group speakers list in favour of the proposed Bylaw, Motion or
matter to be dealt with to come forward one at a time.
b. The Chair shall open the floor to presentations in opposition to the
proposed Bylaw, Motion or matter to be dealt with from the public in the
following order:
i The Chair will ask Administration to come forward and read the
written submissions that are opposed to the proposed Bylaw,
Motion or matter to be dealt with that were submitted before the
advertised deadline into the record.
ii The Chair shall call the names in order as they appear on the
individual speakers list opposed to the proposed Bylaw, Motion or
matter to be dealt with to come forward one at a time.
iii The Chair shall call the names in order as they appear on the
group speakers list opposed to the proposed Bylaw, Motion or
matter to be dealt to come forward one at a time.
(9) After hearing from those persons on the Speaker’s List in support or in
opposition, the Chair shall ask if anyone else present wishes to speak in support
or in opposition to the proposed Bylaw or Motion.
(10) The Chair shall invite the applicant for any rebuttal to the points raised by those
who spoke in favour or in opposition to the application. The rebuttal period shall
last no longer than 10 minutes unless there is consent by the majority of Council
to extend the allotted time.
(11) The Chair shall allow questions for clarification from Members to the applicant.
(12) The Chair shall declare the Public Hearing closed.
(13) Once the Public Hearing is adjourned, the Chair shall advise that no further
information on the matter shall be received by Council.
(14) If a Public Hearing is postponed or recessed, Council shall not receive any
additional submissions in relation to the subject matter until it reconvenes the
Public Hearing.
81 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 24 of 31
(15) Statutory Public Hearings must be closed before Council votes on the Bylaw.
(16) After the Public Hearing is closed, Council may debate the proposed Bylaw or
Motion and may do one of the following:
a. amend the Bylaw or Motion;
b. pass the Bylaw or Motion; or
c. defeat the Bylaw or Motion.
(17) Members who are absent for the whole Public Hearing must abstain from voting
on the matter.
(18) Members who are absent for a part of the Public Hearing may abstain from
voting on the matter.
46. RECORD OF NAMES AT A PUBLIC HEARING
(1) The Meeting Minutes shall record the names of all persons who:
a. spoke for or against; and
b. provided written submission in response to the Notice of Public Hearing
for or against the proposed bylaw.
82 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 25 of 31
83 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 26 of 31
PART SEVEN‐ BYLAWS
47. BASIC REQUIREMENTS
(1) All proposed bylaws shall:
a. have a Bylaw number assigned by the CAO or designate;
b. have a concise title indicating the purpose of the Bylaw;
c. be presented in its entirety to all Councillors present at the Meeting prior
to any Motion for first reading;
d. have three (3) separate distinct readings;
e. be presented in its entirety including any amendments, passed after first
reading to all Councillors present at the Meeting prior to any Motion for
third reading; and
f. not be given more than two (2) readings at one (1) meeting, unless the
Councillors present at the Meeting unanimously agree to a Motion
authorizing third reading.
48. INTRODUCING A BYLAW
(1) Council shall hear an introduction to the proposed bylaw or Motion from
Administration prior to first reading.
(2) After first reading has been given, any Member may move the bylaw be read a
second time.
(3) When a bylaw is subject to a Statutory Public Hearing, the Public Hearing shall be
held prior to second reading.
49. AMENDMENTS TO BYLAWS
(1) Any amendments to the bylaw that are carried prior to the vote on third reading
shall be considered to have been given first and second reading and shall be
incorporated in the proposed bylaw.
(2) Once a bylaw has been passed, it may only be amended or repealed by another
bylaw made in the same way as the original bylaw, unless another method is
specifically authorized by this Bylaw or another enactment.
50. DEFEATED BYLAWS
(1) If a bylaw is defeated on third reading the previous readings shall be rescinded.
(2) A bylaw shall be rescinded if the bylaw does not receive third reading within two
years from the date of the first reading.
51. EFFECTIVE DATE
(1) A bylaw is effective from the date of third reading unless the bylaw or any
applicable statue provides for another effective date.
84 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 27 of 31
52. BYLAWS SIGNED AND SEALED
(1) The Chief Elected Official and the CAO or designate shall sign and seal the bylaw
as soon as reasonably possible after third reading.
PART EIGHT‐ CONDUCT IN MEETINGS
53. PUBLIC CONDUCT
(1) The members of the public during a Meeting shall:
a. not approach or speak to Council or Committee without permission of
the Chair;
b. maintain order and quiet; and
c. not interrupt a speech or action of Council, Committee or another person
addressing the Members.
(2) The Chair may order a member of the public who creates a disturbance or acts
improperly to be expelled from the Meeting.
54. MEMBER CONDUCT
(1) During a Meeting, Members shall not:
a. speak disrespectfully, use offensive words, or un‐parliamentary language;
b. address Members without permission;
c. break the rules of Council or Committee or disturb the proceedings
d. leave their seat or make any noise or disturbance while a vote is being
taken or the result declared; or
e. disobey the decision of the Chair on any question or order, practice or
interruption.
55. BREACH OF CONDUCT
(1) A Member who persist in a breach of subsection 49 (1), the Chair may request
that the Deputy Reeve or in the case of a Committee, the Vice Chair, to move a
Motion to remove the unruly Member from either the balance of the meeting or
until a time stated in the Motion.
(2) If the Motion passes, the Chair shall direct the Member to leave the Meeting.
(3) Where the Chair has directed a Member to leave the Meeting and the Member
makes a satisfactory explanation and apology, the Members may, by Motion,
allow the offending Member to remain in or return to the Meeting.
85 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 28 of 31
56. CHALLENGE TO THE RULING OF THE CHAIR
(1) Any member may challenge the decision of the Chair on a Point of Order or
Privilege and if the decision of the Chair is challenged, the Chair shall briefly state
the reason for the Chair’s decision and then put the question to Council or
Committee “Is the ruling of the Chair upheld?”
(2) Council or Committee shall decide the challenge without debate by voting and
the decision of Council or Committee is final.
PART NINE‐ TRANSITION
57. SEVERABILITY
(1) If a portion of the Bylaw is found by a court of competent jurisdiction to be
invalid, the invalid portion will be voided, and the rest of the Bylaw remains valid
and effective.
58. EFFECTIVE DATE
(1) This Bylaw comes into effect upon third reading of this Bylaw.
59. BYLAW REPEAL
(1) Bylaw No. 1768 is hereby repealed.
READ a first time on this Xth day of X, 2019.
READ a second time on this Xth day of X, 2019.
UNANIMOUS permission for third reading given in Council on the Xth day of X, 2019.
READ a third time and final time of this Xth day of X, 2019.
Reeve Interim Chief Administrative Officer
Jerry Wittstock Peter Tarnawsky
86 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 29 of 31
Contents
PART ONE – INTRODUCTION ........................................................................................................................ 1
1. TITLE .................................................................................................................................................. 1
2. DEFINITIONS ...................................................................................................................................... 1
PART TWO – ROLES ....................................................................................................................................... 4
3. REEVE ................................................................................................................................................ 4
4. DEPUTY REEVE .................................................................................................................................. 4
PART THREE‐COUNCIL & COMMITTEE MEETINGS ........................................................................................ 5
5. QUORUM .......................................................................................................................................... 5
6. REGULAR MEETINGS OF COUNCIL .................................................................................................... 5
7. CANCELLATION OF MEETINGS .......................................................................................................... 6
8. SPECIAL MEETINGS ........................................................................................................................... 6
9. ORGANIZATIONAL MEETINGS ........................................................................................................... 6
10. COMMITTEE OF THE WHOLE MEETINGS ...................................................................................... 8
11. DELEGATIONS AT COUNCIL MEETINGS ......................................................................................... 9
12. IN‐CAMERA SESSIONS CLOSED SESSION ..................................................................................... 10
13. MEETING THROUGH ELECTRONIC COMMUNICATIONS ............................................................. 10
14. RECORDING, BROADCASTING AND/OR STREAMING COUNCIL /SPECIAL/ORGANIZATIONAL
MEETINGS ............................................................................................................................................... 12
PART FOUR‐ AGENDA .................................................................................................................................. 13
15. AGENDA PREPARATION & DISBURSEMENT ................................................................................ 13
16. ORDER OF BUSINESS ................................................................................................................... 13
17. ADDITIONS OR DELETIONS .......................................................................................................... 13
19. MINUTES ..................................................................................................................................... 14
20. ADJOURNMENT ........................................................................................................................... 14
21. ADJOURNMENT TIME ................................................................................................................. 14
22. PROCEEDINGS ............................................................................................................................. 14
PART FIVE – MOTIONS ................................................................................................................................ 16
23. GENERAL PROVISION OF MOTIONS ............................................................................................ 16
24. DEBATE OF MOTIONS ................................................................................................................. 17
25. CLOSING DEBATE ........................................................................................................................ 17
87 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 30 of 31
26. MOTION TO AMEND ................................................................................................................... 17
27. SPLITTING MOTIONS ................................................................................................................... 18
28. WITHDRAWAL OF A MOTION ..................................................................................................... 18
29. MOTION TO RECESS .................................................................................................................... 18
30. MOTION TO ADJOURN ................................................................................................................ 18
31. MOTION TO REFER ...................................................................................................................... 18
32. MOTION TO RECEIVE FOR INFORMATION .................................................................................. 18
33. MOTION ARISING ........................................................................................................................ 18
34. MOTION TO TABLE ...................................................................................................................... 18
35. MOTION TO LIFT FROM THE TABLE ............................................................................................ 19
36. MOTION TO RECONSIDER ........................................................................................................... 19
37. NOTICE OF MOTION .................................................................................................................... 19
38. MOTION TO MOVE IN CAMERA INTO CLOSED SESSION ............................................................. 20
39. VOTING ON MOTIONS ................................................................................................................ 20
PART SIX‐ PUBLIC HEARINGS ....................................................................................................................... 20
40. ADVERTISING OF PUBLIC HEARINGS ........................................................................................... 20
41. WRITTEN SUBMISSIONS .............................................................................................................. 20
42. COMMENCEMENT OF PUBLIC HEARINGS ................................................................................... 21
43. PUBLIC HEARING AGENDA PACKAGE .......................................................................................... 21
44. PRESENTING TO COUNCIL ........................................................................................................... 21
45. PUBLIC HEARING PROCESS.......................................................................................................... 22
46. RECORD OF NAMES AT A PUBLIC HEARING ................................................................................ 24
PART SEVEN‐ BYLAWS ................................................................................................................................. 26
47. BASIC REQUIREMENTS ................................................................................................................ 26
48. INTRODUCING A BYLAW ............................................................................................................. 26
49. AMENDMENTS TO BYLAWS ........................................................................................................ 26
50. DEFEATED BYLAWS ..................................................................................................................... 26
51. EFFECTIVE DATE .......................................................................................................................... 26
52. BYLAWS SIGNED AND SEALED..................................................................................................... 27
PART EIGHT‐ CONDUCT IN MEETINGS ........................................................................................................ 27
53. PUBLIC CONDUCT ........................................................................................................................ 27
54. MEMBER CONDUCT .................................................................................................................... 27
88 2019.02.12
Bylaw No. 1779 Meeting Procedures Bylaw Page 31 of 31
55. BREACH OF CONDUCT ................................................................................................................. 27
56. CHALLENGE TO THE RULING OF THE CHAIR ............................................................................... 28
PART NINE‐ TRANSITION ............................................................................................................................. 28
57. SEVERABILITY .............................................................................................................................. 28
58. EFFECTIVE DATE .......................................................................................................................... 28
59. BYLAW REPEAL ............................................................................................................................ 28
89 2019.02.12
Kneehill County
September 25, 2018 34 | P a g e
Disclaimer: The Municipal Accountability Program is intended as a program of support and collaboration for municipal Chief Administrative
Officers to either confirm compliance with requirements of municipal legislation or to identify concerns and develop corrective solutions where
needed. The scope of this report is limited to confirming the compliance or lack of compliance with mandatory legislative requirements. The
content of the report does not constitute an opinion on the legal effectiveness of any documents or actions of the municipality, which should be
determined in consultation with independent legal advice.
3.5 Discretionary Bylaws
Please note: Discretionary bylaws are not required in the MGA. The following section includes a random
selection of optional bylaws to review that their contents are in compliance with the MGA.
1. Procedural Bylaw
LEGISLATIVE REQUIREMENTS: MGA 145
1. Does the municipality have a procedural bylaw?
COMMENTS/OBSERVATIONS: Part 3, section 7(1) of the county bylaw allows for the cancellation of a
meeting by written consent of a majority of council members provided at least 24 hours in advance of
the regular meeting, or by either oral or written consent within 24 hours of the regular meeting by 2/3
of council.
Part 3, section 12 refers to “closed” sessions as “in-camera” sessions.
Part 4, Section 21(8), of the bylaw pertains to recorded votes and states that, “If the vote is not
unanimous the names of the members present shall be recorded in the minutes and whether each
voted for or against the motion or abstained.” The names of each member present, and whether they
vote for or against or abstained, must be included in the minutes in accordance with section 185(2) of
the MGA regardless of whether or not the motion was passed unanimously.
MEETS LEGISLATIVE REQUIREMENTS: No
RECOMMENDATIONS/ACTION ITEMS: A cancellation of a regular scheduled meeting must be made by
resolution of council. Any councillors who were not present at the meeting in which this resolution was
passed must be notified at least 24 hours prior to the cancelled meeting. References to "in-camera"
should be updated to reflect the new "closed session" terminology in the MGA. The names of each
member present, and whether they vote for or against, must be included in the minutes in accordance
with section 185(2) of the MGA regardless of whether or not the resolution was passed unanimously.
RESOURCES: Municipal Affairs Advisors are available to provide general support by calling
toll-free 310-0000 and then 780-427-2225.
90 2019.02.12
Kneehill County
September 25, 2018 35 | P a g e
Disclaimer: The Municipal Accountability Program is intended as a program of support and collaboration for municipal Chief Administrative
Officers to either confirm compliance with requirements of municipal legislation or to identify concerns and develop corrective solutions where
needed. The scope of this report is limited to confirming the compliance or lack of compliance with mandatory legislative requirements. The
content of the report does not constitute an opinion on the legal effectiveness of any documents or actions of the municipality, which should be
determined in consultation with independent legal advice.
MUNICIPAL RESPONSE: Response to the findings, or comments, status or action to be taken including
key milestones and deadlines. Where resolutions of council are required please provide the date of
approval and resolutions of council and/or bylaw numbers.
91 2019.02.12
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
8.4
SUBJECT:
Town of Trochu & Kneehill County Negotiation Protocol Agreement
Ratification
MEETING DATE:
2019-02-12
PRESENTED BY: Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
The Town of Trochu and Kneehill County have mutually agreed to work
together to create a Intermunicipal Collaboration Framework Agreement that
meets the interests of both Kneehill County and the Town of Trochu
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Councils of Trochu and Kneehill County input into the Negotiating Protocols at
the December 19 – 20, 2018 session. Attached is the Negotiation Protocol
Agreement signed by all members of the Kneehill County and Town of Trochu
Negotiating Committee on January 17, 2019. The next step is for Kneehill
County Council to pass a resolution ratifying the agreement. The Town of
Trochu will do the same at their next Council meeting.
COSTS/SOURCE OF
FUNDING:
N/A
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN: Think, Act Regionally
ATTACHMENTS: Town of Trochu and Kneehill County Negotiation Protocol Agreement
RECOMMENDED ACTION: That Council approve the attached agreement.
COUNCIL OPTIONS:
1. That Council approve the agreement as presented.
2. That Council recommend ammendments back to Negotiating Committee
MOTION:
That Council approve the Town of Trochu and Kneehill County Negotiation
Protocol agreement as presented.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
92 2019.02.12
93 2019.02.12
94 2019.02.12
95 2019.02.12
96 2019.02.12
97 2019.02.12
98 2019.02.12
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
8.5
SUBJECT:
Kneehill County/ Town of Trochu Mediation & Cooperative Processes
Grants
MEETING DATE:
2019-02-12
PRESENTED BY: Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
The Town of Trochu and Kneehill County jointly applied for an Alberta
Community Partnerships Grant to help fund mediated efforts toward
concluding an Intermunicipal Collaboration Framework Agreement as per
motion #18/19 on January 15, 2019.
Council moved to support a joint application with the Town of Trochu
for an Alberta Community Partnerships (ACP) grant to fund mediated
efforts toward concluding an ICF Agreement, with the Town of Trochu
being the managing partner of the grant.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Administration received a letter from Alberta Municipal Affairs informing
Kneehill County and the Town of Trochu that they have been approved for the
following grants under the condition that the Town of Trochu and Kneehill
County match the funds:
Grant Province Portion Kneehill Portion Trochu Portion
Collaborative
Process-
Protocol
Development
Up to $22,500 $11,250 $11,250
Collaborative
Process- ICF
Negotiation
Up to $50,000 $25,000 $25,000
COSTS/SOURCE OF
FUNDING:
Funding Source - 2019 Transfers to Organizations GL Code (97-27700)
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
Think, Act Regionally
ATTACHMENTS:
Alberta Municipal Affairs ACP Grant Applications (2)
Alberta Municipal Affairs Grant Approval Letters (2)
99 2019.02.12
REQUEST FOR DECISION Agenda Item # 8.5 2 | Page
RECOMMENDED ACTION:
That Council approve up to $36,250.00 to be funded out of the 2019 Operating
Budget to enable Kneehill County to utilize the matching funds provided by the
Province.
COUNCIL OPTIONS:
1. Council Approve up to $36,250 in matching funds
2. Council receive for information.
MOTION:
That Council approve up to $36,250.00 to be funded out of the 2019 Operating
Budget to enable Kneehill County to utilize the matching funds provided by the
Province to help fund mediated efforts with the Town of Trochu.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
100 2019.02.12
101 2019.02.12
102 2019.02.12
103 2019.02.12
104 2019.02.12
105 2019.02.12
106 2019.02.12
107 2019.02.12
108 2019.02.12
109 2019.02.12
110 2019.02.12
111 2019.02.12
112 2019.02.12
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
8.6
SUBJECT:
Royal Canadian Legion Military Service Recognition Book
MEETING DATE:
2019-02-12
PRESENTED BY:
Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
A request was made from the Alberta/Northwest Territory Command of the
Royal Canadian Legion for Kneehill County to assist with their Annual Military
Service Recognition Book with an Advertisement/Support Message.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Council has provided support every year since 2008, through the purchase of
a business card size advertisement/support message. Kneehill County paid
$285.00 last year for a 1/10 page business card advertisement.
COSTS/SOURCE OF
FUNDING:
Cost ranges this year are from $285 (Business Card size) to $2,410.00 for full
color outside page)
Source of Funding: 97-000-00-27740 Rec Community Arts Culture,
Policy #15-7
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Letter of Request & Rate Sheet
Policy #15-7, Recreation, Community, Arts and Culture
RECOMMENDED ACTION:
That Council provides support to the Royal Canadian Legion by purchasing a
1/10 page business card advertisement in the 2018 Military Service
Recognition Book.
COUNCIL OPTIONS: 1. That Council provide support to the Royal Canadian Legion, Military
Service Recognition Book, with the purchase of a business card size
advertisement.
2. That Council provide support in a different amount.
3. That Council receive for information.
113 2019.02.12
REQUEST FOR DECISION Agenda Item # 8.6 2 | Page
MOTION:
That Council provide support to the Annual Alberta/Northwest Territory Royal
Canadian Legion “Military Service Recognition Book” with the purchase of a
business card size advertisement at a cost of $285.00 with funds to come from
G/L 97-000-00-27740.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
114 2019.02.12
Alberta-Northwest Territories Command
The Royal Canadian Legion
“Military Service Recognition Book”
Dear Sir/Madam:
Thank you for your interest in the Alberta-Northwest Territories Command of The Royal Canadian
Legion, representing Veterans in Alberta and the NWT. Please accept this written request for your
support, as per our recent telephone conversation.
The Alberta-NWT Command is very proud to be printing another 10,000 copies of our annual “Military
Service Recognition Book” that helps recognize and honour many of our brave Veterans who served our
Country so well during times of great conflict. This annual publication goes a long way to help the Legion
in our job as the “Keepers of Remembrance”, so that none of us forget the selfless contributions made by
our Veterans.
We would like to have your organization’s support for this Remembrance project by sponsoring an
advertisement space in our “Military Service Recognition Book.” Proceeds raised from this important
project will allow us to fund the printing of this unique publication and also help our Command to improve
our services to Veterans and the more than 170 communities that we serve throughout Alberta and the
NWT. The Legion is recognized as one of Canada’s largest “Community Service” organizations and we are
an integral part of all the communities we serve. This project ensures the Legion’s continued success in
providing very worthwhile services.
Enclosed, please find a rate sheet for your review. Whatever you are able to contribute to this worthwhile
endeavor would be greatly appreciated. For further information please contact the Alberta-NWT
Command Campaign Office toll free at 1-888-404-1877.
Thank you for your consideration and or support.
Sincerely,
Chris Strong
President
115 2019.02.12
Visa/Mastercard Accepted adcopy can be emailed to: abcl@fenety.com
Alberta-Northwest Territory Command
The Royal Canadian Legion
“Military Service Recognition Book”
Advertising Prices
Ad Size
Full Colour Outside Back Cover
Cost GST Total
$2,295.24 + $114.76 = $2,410.00
Inside Front/Back Cover (Full Colour) $1,995.24 + $99.76 = $2,095.00
Full Colour 2 Page Spread
Full Page (Full Colour)
Full Page
$3,190.48 + $159.52 = $3,350.00
$1,595.24 + $79.76 = $1,675.00
$1,195.24 + $59.76 = $1,255.00
½ Page (Full Colour) $895.24 + $44.76 = $940.00
½ Page $730.00
¼ Page (Full Colour) $570.00
¼ Page $465.00
1/10 Page (Full Colour) $340.00
1/10 Page (Business Card)
$695.24 + $34.76 =
$542.86 + $27.14 =
$442.86 + $22.14 =
$323.81 + $16.19 =
$271.43 + $13.57 = $285.00
G.S.T. Registration # R12 397 0410
All typesetting and layout charges are included in the above prices.
A complimentary copy of this year’s publication will be received by all advertisers
purchasing space of 1/10 page and up, along with a Certificate of Appreciation from
the Alberta-NWT Command.
PLEASE MAKE CHEQUE PAYABLE TO:
Alberta-NWT Command
The Royal Canadian Legion
(AB-NWT RCL)
(Campaign Office)
P O Box 2275
Calgary, AB T2D 2M6
116 2019.02.12
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
8.7
SUBJECT:
Ag for Life Request
MEETING DATE:
2019-02-12
PRESENTED BY:
Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
A letter was received from Ag for Life requesting Kneehill County to invest in
their Bumper Sticker campaign.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Ag for Life’s Rural Safety Unit helps to educate, encourage and promote
safety on the farm, ranch and rural areas with long-term goal of reducing the
number of injuries and fatalities.
Kneehill County is planning on having Ag for Life attend our Country Market
(August 17, 2019) as an education/activity component for Alberta Open Farm
days. Staff report hearing very positive things from other Fieldmen who have
had their trailer out or had them speak at their events.
This program is seen as one more way to help educate people about
agriculture and safety. Ag for Life promotes both the educational aspects and
safety in regards to the agriculture industry across all ages and groups. We
also currently sponsor the Farm Safety Centre who focus strictly on educating
school age kids in the classroom for $3,000/yr. (up from $1500 last year)
COSTS/SOURCE OF
FUNDING:
The request is for $1,500 with no other option for donation.
Source of Funding: 97-000-00-27740 Rec Community Arts Culture,
Policy #15-7.
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Ag for Life Letter
Policy #15-7
RECOMMENDED ACTION:
That Council donate $1,500 dollars
117 2019.02.12
REQUEST FOR DECISION Agenda Item # 8.7 2 | Page
COUNCIL OPTIONS: 1. That Council donate $1,500
2. That Council receive for Information.
MOTION: That Council donate $1,500 to the Ag for Life Bumper Sticker Campaign to
help support the Ag for Life’s Rural Safety Unit with funds to come from G/L
97-000-00-27740.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
118 2019.02.12
119 2019.02.12
120 2019.02.12
Document Last Updated August 15/13
REQUEST FOR DECISION
Agenda Item #
8.8
SUBJECT:
Kneehill Area Community Discovery Nights 2019
MEETING DATE:
2019-02-12
PRESENTED BY:
Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
An invitation has been received from FCSS to attend the Kneehill Area
Community Discovery Nights 2019.
Staff (Community Peace Officers) will participate as an exhibitor. In the past
members of Council have taken advantage of this opportunity to engage with
the community.
Past practice has been for Council to authorize Councillors to attend.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Scheduled dates are:
Carbon Tuesday March 5, 2019 5:30p.m.-
7:00 p.m.
Carbon
Community Hall
Acme Tuesday March 12, 2019 6:30 p.m.-
8:00 p.m.
Acme Community
Hall
Linden Thursday March 7, 2019 6:30 p.m.-
8:00 p.m.
Linden Cultural
Centre
COSTS/SOURCE OF
FUNDING:
N/A
ENGAGEMENT: ☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
ATTACHMENTS:
Invitation letter from Kneehill Regional FCSS
RECOMMENDED ACTION:
That Council authorize the attendance of Councillors at the Kneehill Area
Community Discovery Nights and to advise Administration who will be
attending each event.
121 2019.02.12
REQUEST FOR DECISION Agenda Item # 8.8 2 | Page
COUNCIL OPTIONS: 1. That Council approve the attendance of Councillors to the Discovery
Nights.
2. That Council does not approve attendance to the Discovery Nights.
MOTION:
That Council authorize the attendance of Councillors wishing to attend the
Kneehill Area Community Discovery Nights 2019.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
122 2019.02.12
779 2nd St NE, Box 400 Three Hills, AB T0M 2A0
Tel: (403) 443-3800 Email: angie@krfcss.com
January 23, 2019
RE: Kneehill Area Community Discovery Nights 2019
Please join us at this year’s Carbon, Linden and Acme Community Discovery Nights
scheduled for March. Your organization’s involvement will help us assist our community
residents by providing them with information about resources and programs available to
them. We ask that you prepare a display and provide personnel to staff your booth, as it will
be advertised that resource people will be available for information. A table will be provided
for you. Please specify additional needs at the time of registration (power, table location
request). The doors will be open 30 minutes in advance for you to set up your display.
Listed below are the details for each evening:
Location: Carbon Community Hall (718 Glengarry St.)
Tuesday, March 5, 2019
5:30 – 7:00 pm
Linden Cultural Center (215 1st St. SE)
Thursday, March 7, 2019
6:30 – 8:00 pm
Acme Community Hall (139 Allison St.)
Tuesday, March 12, 2019
6:30 – 8:00 pm
Participants: All ages of community members
RSVP deadline: Friday, February 22nd at 4:00 pm
You must RSVP for a table. To register, please contact Angie Stewart at 403-443-3800 or
angie@krfcss.com.
Sincerely,
Angie Stewart
Kneehill Regional FCSS Program Assistant
123 2019.02.12
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
8.9
SUBJECT:
75th Anniversary Initiative
MEETING DATE:
2019-02-12
PRESENTED BY: Debra Grosfield, Communications Officer & Manager of Protective
Services
BACKGROUND/
PROPOSAL
Kneehill County was incorporated in 1944 as a municipal corporation, making
2019 our 75th milestone anniversary year.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Administration is presenting to Council the 75th Anniversary Initiative for
Council’s consideration.
COSTS/SOURCE OF
FUNDING:
2019 Operating Budget includes:
Anniversary Event $20,000
Council budget for engagement $9,920
Communications budget for engagement $10,500
Branding and Logo change budget $104,000
Highway signage budget $234,000
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☒ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
Citizen communication and celebrating successes
ATTACHMENTS:
75th Anniversary Initiative
Timeline linked to Initiative
RECOMMENDED ACTION:
That Council receives for information and endorses the initiative.
COUNCIL OPTIONS: 1. Council endorses the 75th Anniversary Initiative as presented.
2. Council makes changes to the initiative.
3. Council directs administration to research more options.
MOTION: Council moves to endorse the 75th Anniversary Initiative as presented.
Prepared By: Debra Grosfield Approved By: Peter Tarnawsky Approved By: Peter Tarnawsky
Communications Officer Chief Administrative Officer Chief Administrative Officer
124 2019.02.12
Name of Initiative: 75th Anniversary Department Priority Ranking: 1
Department Responsible: Organizational Impact Management Team Priority Ranking: 1
Expenditure: Operating, various Initiative Start: February 2019
Initiative End: December 2019
Executive Summary: Kneehill County is celebrating 75 years of success in 2019.
The Municipal District of Kneehill #278 first became a reality on January 1, 1944 when the provincial government
ordered the dissolution of four smaller districts combining them into one larger unit. The four areas were: MD of
Carbon est. 1912, MD of Norquay (in Acme) est. 1918, MD of Ghost Pine (in Trochu) est. 1912, MD of Stauffer est.
1918 (in Sunnyslope, then moved to Three Hills in 1939). At this time, name changed to MD of Kneehill #48. The
first Reeve was Mr. Hugh Parry, & Deputy Reeve Mr. Matthew Schmaltz. The Village of Torrington dissolved into
the MD of Kneehill No. 48 in December 1997. Shortly after, on February 4, 1998 the official name changed to
Kneehill County.
Over the years, significant projects have highlighted milestone anniversaries. In 1994, Township and Range Road
signs were erected on all County roads to commemorate 50th. In 2004, signs were installed on major
entrances into the municipality to commemorate 60th. The Agricultural Services Board was established in 1945,
and remains a strong part of the decisions of Council.
Organization Need: An opportunity to positively engage our community with the sharing of success
stories and celebrating our community.
Organization Outcome: The desired outcome of this initiative is to create awareness of this milestone,
and to energize our municipality in a positive light with our residents. This initiative will provide
opportunities for Councillors to connect with citizens and community.
Measures of Success: The success of this initiative is in building community positivity and educating the
public on what local government contributes to in our everyday lives. The new brand launch will also
kick off an economic development foundation.
Drivers for Change: 1944-2019 marks 75 years for Kneehill County. More of a Driver for Opportunity.
Related Strategic Goal: Council can easily link this initiative to sustainable communities, positive
communication and engagement, and celebrating success of Kneehill County. This initiative embraces
Council’s values stated in the Strategic Plan 2015-2018: Rural Way of Quality Life, Sustainability and Safe
Community with Social Cohesion and Opportunities.
Constraints: Time is one of our constraints. We have tentatively scheduled the Major Event for Friday,
September 13, 2019, and have many opportunities for connection and education throughout the year.
Financial constraints on the amount of ideas and how elaborate we could make the event. Resources
constraints on staff time in organizing the event and small community building events.
Dependencies: Kneehill County Council and staff will be able to contribute the bulk of resources
required to this initiative, however to build community engagement, we will be relying on our residents,
community volunteers, museums and community organizations to provide input and help us market this
initiative.
125 2019.02.12
Impact if Approved: Already approved through budget policy: Opportunity to build positive community
relations.
Impact if Not Approved: 2019 is upon us. A missed opportunity.
Alternatives: Build the initiative within the constraints of time, finance and resources.
Initiative Costs:
Anniversary Event $20,000
Council budget for engagement $9,920
Communications budget for engagement $10,500
Branding & Logo change budget $104,000
Highway signage budget $234,000
Departmental Effort (man hours): Unknown, but many.
GL Distribution: Various GL accounts.
126 2019.02.12
127 2019.02.12
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
8.10
SUBJECT:
Municipal Planning Commission (MPC) Member at Large
MEETING DATE:
2019-02-12
PRESENTED BY: Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
At the October 23, 2018 Organizational Meeting, Council approved a
resolution to direct administration to advertise for a second Member at Large
for MPC.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
To date, we have received two applications for this position. In order to
protect the personal information in the applications, and to only identify the
successful applicant, the applications will be provided in the confidential
“Closed Session” Agenda Package.
Should Council wish to debate the applicants it is recommended that this
occur in Closed Session, however, the motion to appoint the member must be
done in an open session.
COSTS/SOURCE OF
FUNDING:
2019 Operating Budget
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other‐
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter‐Municipal Agreement ☐ Other‐
LINK TO STRATEGIC PLAN:
Community Engagement
ATTACHMENTS:
Applications provided in the Closed Session Package.
RECOMMENDED ACTION:
That Council appoint a member to the Municipal Planning Commission.
COUNCIL OPTIONS:
That Council appoint a member to the Municipal Planning Commission.
That Council continues advertising for this position.
That Council not appoint a second Member at Large for MPC and directs
Administration to discontinue advertising.
128 2019.02.12
REQUEST FOR DECISION Agenda Item # 8.10 2 | Page
MOTION:
Closed Session to Debate the Application:
That Council convene in closed session to discuss personnel matters pursuant
to Section 17 of the Freedom of Information and Protection of Privacy Act, at
TIME.
That Council return to open meeting at TIME.
Motion to be made in Open Session:
That Council appoints __________ to the Municipal Planning Commission
effective until the October 22, 2019 Organizational Meeting.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
129 2019.02.12
Reconsideration to Motion 8/19 from January 8, 2019
Third Reading to Bylaw 1781- Master Rates
Meeting Date: February 12, 2019
Motion 1:
Councillor X moved that Council reconsider motion #8/19, third reading to Master Rates Bylaw #1781 that
being a bylaw to establish rates, fees, and charges for various goods, licenses, permits and services.
Motion 2:
Councillor X moved that Bylaw #1781 be amended to reflect Bulk Water Rates at $X /cubic meter for less
than 50 cubic meters monthly and $Y /cubic meter for 50+ cubic meters monthly.
Motion 3:
Councillor X moved to give third reading as amended to Master Rates Bylaw #1781 that being a bylaw to
establish rates, fees, and charges for various goods, licenses, permits and services.
Motion 4:
Councillor X moved to direct Administration to communicate changes to the Bulk Water Rates to the
public.
130 2019.02.12
Background Information
If a member of Council wants to reconsider a motion it needs to be made by a person who voted on the
prevailing side and they must provide the reason for making a “Motion to Reconsider”. (Section 35 (2)
Bylaw 1768, Procedural Bylaw)
The motion to reconsider should be made at the meeting at which the motion was made or during the
next regular meeting. (Section 35 (2) Bylaw 1768, Procedural Bylaw)
Section 213 of the Municipal Government Act states that
A bylaw is passed when it receives third reading and it is signed in accordance with Section 213.
Bylaw #1781 has not been signed as of yet.
Once the motion to reconsider passes by majority vote, the motion to be reconsidered is on the floor and
becomes the next order of business. (Section 35 (4) Bylaw 1768, Procedural Bylaw) The Councillor may
then make a motion to amend it or they can discuss and re-vote it as it is.
Bylaw #1781- The Current Bulk Water Rates (as approved on January 9, 2019)
Administrative Notes:
January Bulk Water invoices are normally mailed out by February 10th. Administration will hold onto these
until after the February 12th Council meeting to avoid retroactive corrections.
131 2019.02.12
Bulk Water Rates Comparison
Bulk Water Percentile Minimum
Municipality per M3 Ranking Comments Flat fee Charge
Red Deer 2.16 0.0% $100 fee to set up the hydrant to pull water
Blackfalds 2.82 3.7%
Starland County 2.88 7.4%
Special Areas 3.00 11.1%
Stettler County 3.00 11.1%
Three Hills 3.00 11.1%25.00 15.00
Beiseker 4.00 22.2% $30.00 charge if water is needed after business hours
Delia 4.00 22.2%
Hanna 4.00 22.2%
Lethbridge County 4.32 33.3%
Cardston 4.35 37.0%
Penhold 4.40 40.7%
Lacombe 4.50 44.4%
Carstairs 4.95 48.1%
County of Paintearth 5.00 51.8%
Airdrie 5.00 51.8%25.00
Alix 5.00 51.8%
Didsbury 5.00 51.8%
Halkirk 5.00 51.8% Joint Owner in Paint Earth
Stettler 5.00 51.8%
Crossfield 5.25 74.0% $7.50 for non local users
Strathmore 5.25 74.0%15.00
Cremona 5.50 81.4% $20 Service Charge per refill
Drumheller 5.90 85.1%
Wheatland County 6.11 88.8%
City of Camrose 6.45 92.5%
Red Deer County 7.05 96.2% $7.05/cube from a hydrant (not common) supervised
Sundre 8.00 100.0% $80 min charge if under 10m3 80.00
-
1.00
2.00
3.00
4.00
5.00
6.00
7.00
8.00
9.00
$
p
e
r
M
3
Municipality
Bulk Water Rates Comparison
2019-01-251322019.02.12
Grouping of Bulk Water Accounts with impact noted
Based on total of 188 Bulk Water accounts in 2018
Projected Impact based on new 2019 rates at 5.00 and 9.00 per M3 for a year
Included in below are 69 of the 188 accounts that had some over 50 M3 per month in 2018
118 had impact less than $200.00 per year
* 64 agricultural * 26 commercial * 28 personal
44 had impact between $200.00 and $1000.00 per year
* 32 agricultural * 11 commercial * 1 personal
26 had impact more than $1,000.00 per year
* 15 agricultural * 10 commercial * 1 personal
-
50.00
100.00
150.00
200.00
250.00
1 6 11 16 21 26 31 36 41 46 51 56 61 66 71 76 81 86 91 96
10
1
10
6
11
1
11
6
$
I
M
P
A
C
T
NUMBER OF ACCOUNTS
118 Accounts with Impact Less than $200.00
-
100.00
200.00
300.00
400.00
500.00
600.00
700.00
800.00
900.00
1,000.00
1 3 5 7 9 1113151719212325272931333537394143
$
I
M
P
A
C
T
NUMBER OF ACCOUNTS
44 Accounts with Impact $200 to $1000
-
5,000.00
10,000.00
15,000.00
20,000.00
25,000.00
30,000.00
35,000.00
40,000.00
45,000.00
1 2 3 4 5 6 7 8 9 1011121314151617181920212223242526
$
I
M
P
A
C
T
NUMBER OF ACCOUNTS
26 Accounts with Impact More than $1000
2019-01-251332019.02.12
Top 10 Bulk Water Accounts Impact Report
All scenarios are based on 2018 actual use and projected with new rates
2018 Actuals used as base Projecting 2019 using 2018 Rate Projecting 2019 using 2019 Rate 2019 Alternative rates example Using one Using one
3.15 (using one rate)$5.00 for Tier 1 and 9.00 for Tier 2 $3.50 for Tier 1 and 5.00 for Tier 2 rate at 4.00 rate at 5.00
2018 2018 2019 2019 2019 2019 2019 2019 Increase $ 2019 2019 2019 Increase $ Increase $ Increase $
Total $ Total M3 Tier 1 M3 Tier 2 M3 Tier 1 $ Tier 2 $ Total $ Tier 1 $ Tier 2 $ Total $ 3.15 to 5 & 9 Tier 1 $ Tier 2 $ Total $ 3.15 to 3.5
& 5 3.15 to 4 3.15 to 5
4,302$ 1,366 250 1,116 788$ 3,515$ 4,302$ 1,250$ 10,042$ 11,292$ 6,990$ 875$ 5,579$ 6,454$ 2,152$ 1,161$ 2,527$
9,517$ 3,021 50 2,971 158$ 9,359$ 9,517$ 250$ 26,740$ 26,990$ 17,474$ 175$ 14,856$ 15,031$ 5,514$ 2,568$ 5,589$
14,163$ 4,496 100 4,396 315$ 13,848$ 14,163$ 500$ 39,564$ 40,064$ 25,902$ 350$ 21,980$ 22,330$ 8,168$ 3,822$ 8,318$
4,433$ 1,407 200 1,207 630$ 3,803$ 4,433$ 1,000$ 10,865$ 11,865$ 7,432$ 700$ 6,036$ 6,736$ 2,303$ 1,196$ 2,603$
4,425$ 1,405 169 1,236 531$ 3,894$ 4,425$ 843$ 11,127$ 11,970$ 7,544$ 590$ 6,182$ 6,772$ 2,346$ 1,194$ 2,599$
6,398$ 2,032 185 1,847 582$ 5,818$ 6,400$ 923$ 16,623$ 17,546$ 11,146$ 646$ 9,235$ 9,881$ 3,482$ 1,727$ 3,759$
8,715$ 2,767 381 2,385 1,201$ 7,514$ 8,715$ 1,907$ 21,469$ 23,376$ 14,660$ 1,335$ 11,927$ 13,262$ 4,547$ 2,352$ 5,119$
10,390$ 3,322 325 2,997 1,024$ 9,439$ 10,463$ 1,625$ 26,969$ 28,594$ 18,131$ 1,137$ 14,983$ 16,120$ 5,657$ 2,823$ 6,145$
11,050$ 3,521 600 2,921 1,890$ 9,201$ 11,091$ 3,000$ 26,287$ 29,287$ 18,197$ 2,100$ 14,604$ 16,704$ 5,614$ 2,993$ 6,514$
23,596$ 7,494 500 6,994 1,575$ 22,032$ 23,607$ 2,500$ 62,950$ 65,450$ 41,842$ 1,750$ 34,972$ 36,722$ 13,115$ 6,370$ 13,865$
96,989$ 30,830 2,760 28,071 8,693$ 88,423$ 97,115$ 13,798$ 252,636$ 266,434$ 169,319$ 9,659$ 140,354$ 150,012$ 52,897$ 26,206$ 57,036$
Water Rate Tiering Based on Usage
Tier 1 Applies to the first 50 cubic meters (M3) of water per month.
Tier 2 Applies to amounts in excess of Tier 1 (Over 50 M3 per month)
Types of users in top 10:
* 3 agricultural * 7 commercial
Total 188 Bulk Water Accounts Impact
All scenarios are based on 2018 actual use and projected with new rates
2018 Actuals used as base Projecting 2019 using 2018 Rate Projecting 2019 using 2019 Rate 2019 Alternative rates example Using one Using one
3.15 (using one rate)$5.00 for Tier 1 and 9.00 for Tier 2 $3.50 for Tier 1 and 5.00 for Tier 2 rate at 4.00 rate at 5.00
2018 2018 2019 2019 2019 2019 2019 2019 Increase $ 2019 2019 2019 Increase $ Increase $ Increase $
Total $ Total M3 Tier 1 M3 Tier 2 M3 Tier 1 $ Tier 2 $ Total $ Tier 1 $ Tier 2 $ Total $ 3.15 to 5 & 9 Tier 1 $ Tier 2 $ Total $ 3.15 to 3.5
& 5 3.15 to 4 3.15 to 5
151,464$ 48,127 14,038 34,089 44,219$ 107,382$ 151,600$ 70,188$ 306,805$ 376,993$ 225,393$ 49,132$ 170,447$ 219,579$ 67,979$ 40,908$ 89,035$
Note: Included in these totals are 69 of the 188 accounts that had some over 50 M3 per month in 2018
Types of users in total 188:
* 111 agricultural * 47 commercial * 30 personal
2018 Tiered
2018 Tiered
2019-01-251342019.02.12
Bulk Water Rates Comparison Price Required Based on Percentile Rank
Percentile In Dollars
Rank Per m3
10% 2.96
20%3.40
30%4.03
40%4.39
50%4.98
60%5.00
70%5.00
80%5.40
90%6.21
100%8.00
50th Percentile 4.98
Average 4.67
Median 4.98
2.96
3.40
4.03 4.39
4.98 5.00 5.00 5.40
6.21
8.00
-
1.00
2.00
3.00
4.00
5.00
6.00
7.00
8.00
9.00
10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
$
p
e
r
M
3
Percentile Rank
Percentile Rank to Dollar per M3
2019-01-241352019.02.12
Committee of the Whole Minutes
1600‐ 2ND Street NE
Three Hills, AB T0M 2A0
December 4, 2018 8:30 a.m.
COUNCIL PRESENT:
Division No. 1 Faye McGhee, Councillor
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve (Video Conference)
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor
Division No. 6 Wade Christie, Councillor (arrive at 8:32 a.m.)
Division No. 7 Kenneth King, Deputy Reeve
ADMINISTRATION PRESENT:
Chief Administrative Officer Al Hoggan
Director Municipal Services Laurie Watt
Manager of Protective Services Debra Grosfield
Recording Secretary Carolyn Van der Kuil
Manager of Financial Services Will Wolfe
Sr. Manager of Transportation & Facilities Brad Buchert
Environmental Services Manager John McKiernan
Manager of Planning and Development Barb Hazelton
Interim CAO Peter Tarnawsky
Deputy Reeve McGhee called the meeting to order at 8:30 a.m.
1.0 Agenda
Additions to Agenda
2.5 Municipal Government Board‐ Ember Test Cases
5.0 Closed Session‐Privileged Information (Section 27‐ FOIP)
Councillor King moved approval of the agenda as amended.
CARRIED
2.0 Approval of Minutes
Councillor Penner moved approval of the October 15, 2018 Committee of the Whole Minutes as
presented.
CARRIED
Councillor Christie arrived at the meeting at 8:32 a.m.
2.5 Municipal Government Board‐ Ember Test Cases
Al Hoggan provided Council an update on the MGB Decision on the Ember Resources Case and the effect
it will have on the 2020 budget.
136 2019.02.12
December 4, 2018 Committee of the Whole Meeting Page | 2
3.0 Excessive Water Users of 100+ Cubic Meter Rate Charges
Councillor Wittstock made a recommendation to administration to bring back the Master Rates Bylaw to
the December 11, 2018 Council meeting indicating large volume charges of $9.00 per cube to only bulk
water users.
CARRIED
The Chair called for a recess at 9:33 a.m. and called the meeting back to order at 9:50 a.m.
4.0 Budget Discussion 2019
Councillor King made a recommendation to Council to amend Policy #3‐19, Council Per Diem/Salary
that Councillors be paid on a base salary basis with the rates to reflect the following:
$6,000 per month to the Reeve
$4,500 per month to the Deputy Reeve
$3,500 per month to all other Councillors
And that there be no meeting per diems.
CARRIED
Councillor King made a recommendation to Council to bring back to the December 11th, 2018 Council
meeting the letter of request from the Torrington Agricultural Society.
CARRIED
The Chair called for a recess at 10:35 a.m. and called the meeting back to order at 10:42 a.m.
Councillor Penner made a recommendation to Council to recommend option #1 ($25,000) regarding the
Keivers Lake Chalet.
CARRIED
Councillor King made a recommendation to Council to remove the Enhanced RCMP, additional CPO from
the 2019 budget.
CARRIED
The Chair called for a recess at 11:45 a.m. and called the meeting back to order at 1:01 p.m.
Reeve Wittstock made a recommendation to Council to remove the 2 brush truck at $200,000 each and
one emergency trailer at $80,000 from the 2019 Draft Budget.
CARRIED
Councillor King made a recommendation to Council to add 1.3 million dollars into gravel reserve into the
2019 Draft Budget.
CARRIED
The Chair called for a recess at 1:40 p.m. and called the meeting back to order at 1:52 p.m.
Councillor King moved that Council convene in closed session to discuss Personal pursuant to Section 27
of the Freedom of Information and Protection of Privacy Act, at 2:03 p.m.
CARRIED
137 2019.02.12
December 4, 2018 Committee of the Whole Meeting Page | 3
Reeve Wittstock left the meeting at 2:03 p.m.
The following people were in attendance of the closed session to provide a report and advice to Council:
Al Hoggan, CAO
Laurie Watt, Director Municipal Services
Deb Grosfield, Manager of Protective Services
Carolyn Van der Kuil, Recording Secretary
Peter Tarnawsky, Interim CAO
Councillor Hugo moved that Council return to open meeting at 2:03 p.m.
CARRIED
2:03 p.m. ‐ meeting recessed to allow return of public.
2:04 p.m. ‐ meeting resumed with public present.
Deputy Reeve McGhee adjourned the meeting at 2:18 p.m.
138 2019.02.12
Page 1 of 2 Kneehill Region Doctor Recruitment and Retention Task Force Organizational Meeting Minutes January 16, 2019
MINUTES OF THE JANUARY 16, 2019 KNEEHILL REGION
DOCTOR RECRUITMENT AND RETENTION TASK FORCE
ORGANIZATIONAL MEETING HELD AT THE KNEEHILL
COUNTY OFFICE, 1600 2ND STREET NW, THREE HILLS,
ALBERTA.
PRESENT:
Al Campbell, Councillor Town of Three Hills
Jim Hugo, Councillor Kneehill County
PRESENT Flo Robinson, Councillor Village of Linden
Chris Armstrong, Councillor Town of Trochu
Kelly Garret, Deputy Mayor Village of Carbon
Robert Jackson, Councillor Village of Acme
ADVISORY Sharon Peters Kneehill Medical Clinic
MEMBERS Erin Calhoun Doctor’s Representative
Terry Schlinker Seniors Outreach
ADMINISTRATION Lori Conkin, CAO Town of Three Hills
Mary Lou Willis, Rec. Secretary Kneehill County
CALL TO ORDER Call to Order
Al Campbell called the meeting to order at 6:30 p.m.
ELECT CHAIR Election of Chairman
Al Campbell called for nominations for the position of Chairperson.
Chris Armstrong nominated Al Campbell for position of Chairperson.
Al Campbell accepted the nomination for the position of Chairperson.
No other nominations received.
Al Campbell was declared Chairperson of the Kneehill Region Doctor
Recruitment and Retention Committee.
VICE CHAIR Election of Vice Chairman
Al Campbell then assumed the Chairperson and called for nominations for
the position of Vice Chairperson.
Jerry Wittstock was nominated for position of Vice Chairperson.
Jim Hugo, accepted the nomination for the position of Vice Chairperson
on behalf of Jerry Wittstock.
139 2019.02.12
Page 2 of 2 Kneehill Region Doctor Recruitment and Retention Task Force Organizational Meeting Minutes January 16, 2019
No other nominations received.
Jerry Wittstock was declared Vice Chairperson of the Kneehill Region
Doctor Recruitment and Retention Committee.
Sub-Committees Reviewed
Al Campbell, Kelly Garret, and Flo Robinson volunteered to be on the
Recruitment and Retention Committee.
Chris Armstrong moved to approve the volunteers as part of the
subcommittee.
CARRIED
Adjournment
The organizational meeting adjourned at 6:35 p.m.
_____________________ __________________
Chairperson Recording Secretary
140 2019.02.12
Page 1 of 3 Kneehill Region Doctor Recruitment and Retention Task Force Meeting Minutes January 16, 2019
MINUTES OF THE JANUARY 16, 2019 KNEEHILL
REGION DOCTOR RECRUITMENT AND RETENTION TASK
FORCE MEETING HELD AT THE KNEEHILL COUNTY
OFFICE, 1600 2ND STREET NW, THREE HILLS, ALBERTA.
PRESENT:
Al Campbell, Councillor Town of Three Hills
Jim Hugo, Councillor Kneehill County
PRESENT Flo Robinson, Councillor Village of Linden
Chris Armstrong, Councillor Town of Trochu
Kelly Garret, Deputy Mayor Village of Carbon
Robert Jackson, Councillor Village of Acme
ADVISORY Sharon Peters Kneehill Medical Clinic
MEMBERS Erin Calhoun Doctor’s Representative
Terry Schlinker Seniors Outreach
ADMINISTRATION Lori Conkin, CAO Town of Three Hills
Mary Lou Willis, Rec. Secretary Kneehill County
CALL TO ORDER Call to Order
Al Campbell called the regular Dr. R&R meeting to order at 6:35
p.m.
AGENDA 1.0 Adoption of the Agenda
Flo Robinson moved approval of the agenda as presented.
CARRIED
MINUTES 2.0 Approval of the October 3, 2018 Regular Meeting Minutes
Kelly Garrett moved approval of the October 3, 2018 regular
meeting minutes as presented.
CARRIED
DELEGATION 3.0 Delegations
No delegations present.
FINANCIAL REPORT 4.0 Financial Summary
Robert Jackson moved acceptance of the December 31, 2018
Financial Report as presented.
CARRIED
141 2019.02.12
Page 2 of 3 Kneehill Region Doctor Recruitment and Retention Task Force Meeting Minutes January 16, 2019
BUSINESS ARISING 5.0 Business Arising from the Minutes
No previous business arising from the minutes
NEW BUSINESS 6.0 New Business
Recruitment opportunities discussed.
Opportunity to attend the Rural Alberta South Transition to
Practice Information Session & Networking Evening in
Lethbridge. No attendance authorized.
Resident lunch program in Red Deer to be discussed as
opportunities become available.
CLINIC REPTS 7.0 Clinic and Committee Reports
7.1 Recruitment and Retention Committee Report – Al
Campbell
Dr. Peters waived payment of the signing/performance bonus until
completion of the one-year probation period.
Three Hills Arts Academy gift certificates purchased as Christmas
gifts for doctors.
Participation in events not limited to members of the sub-
committee. All members of the are encouraged to participate.
7.2 Kneehill Medical Clinic – Sharon Peters
Dr. Peters is settling into the clinic. Focus on unattached patients
and obstetrics.
Residents scheduled to work at clinic into the summer. Some are
returning residents. There has been significant interest in
opportunities from residents in Red Deer.
Locums cover when doctors are away. Five new locums have
reached out for work.
Patients that found medical care in other communities during the
doctor shortage have been returning.
CORRESPONDENCE 8.0 Correspondence
8.1 Rural Alberta South Transition to Practice Information
Session & Networking Evening
See 6.0 New Business.
NEXT MTG 9.0 Next Meeting
142 2019.02.12
Page 3 of 3 Kneehill Region Doctor Recruitment and Retention Task Force Meeting Minutes January 16, 2019
The next meeting scheduled for March 20, 2019 at 6:30 p.m. at the
Kneehill County Administration Building.
11.0 Adjournment
The meeting adjourned at 7:00 p.m.
_____________________ __________________
Chairperson Recording Secretary
143 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, November 28, 2018 Page | 1
MINUTES
REGULAR MEETING OF THE DIRECTORS OF
COMMUNITY FUTURES WILD ROSE HELD November 28, 2018 @ 7:08 PM
HELD AT THE CF WILD ROSE OFFICE, STRATHMORE, ALBERTA
Name Position Present Absent
Vanessa Van der Meer Chair - Linden x
Corey Fisher Vice-Chair - Hussar x
Tari Cockx Secretary Treasurer - Strathmore x
Lucy Ann Daubert Director - Acme x
Lynn MacWilliam Director – Bassano x
Karen Ursu Director – Beiseker x
Bryan Peever Director - Carbon x
Wade Christie Director – Kneehill County x
Joe Pedersen Director – Standard x
Cheryl Lumley Director – Trochu x
Amber Link Director – Wheatland County x
Donna Biggar Alternate – Wheatland County x
Frank Friesen Director – Irricana x
Michelle Young Director - Chestermere x
Dalia Cheshire Director - Rockyford x
Tim Shearlaw Director – Three Hills x
Staff
David Petrovich General Manager x
Pat Grabo Business Analyst x
Wendy Gerbrandt CED Coordinator x
Chantale Hache Business Analyst x
1. Call to Order
The regular meeting of the Community Futures Wild Rose was called to order by David Petrovich at 7:08 p.m.
2. Approval of Agenda
Additions: 8 k) Christmas
01-11-2018 Bryan Peever moved approval of the agenda as amended. CARRIED
3. Election of Officers: Chair, Vice-Chair and Secretary Treasurer
David Petrovich called for nominations for Chair of the CFWR Board of Directors
Dalia Cheshire nominated Vanessa Van der Meer for Chair of the CFWR Board of Directors
Nominations were called for twice more with no more nominations
02-11-2018 Joe Pedersen moved that nominations cease CARRIED
Vanessa Van der Meer is appointed Chair of the CFWR Board of Directors
Vanessa Van der Meer called for nominations for Vice-Chair of the CFWR Board of Directors
Karen Ursu nominated Corey Fisher for Vice-Chair of the CFWR Board of Directors
Nominations were called for twice more with no more nominations
03-11-2018 Frank Friesen moved that nominations cease CARRIED
144 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, November 28, 2018 Page | 2
Corey Fisher is appointed Vice-Chair of the CFWR Board of Directors
Vanessa Van der Meer called for nominations for Secretary Treasurer of the CFWR Board of Directors
Joe Pedersen nominated Tari Cockx for Secretary Treasurer of the CFWR Board of Directors
Nominations were called for twice more with no more nominations
04-11-2018 Corey Fisher moved that nominations cease CARRIED
Tari Cockx is appointed Secretary Treasurer of the CFWR Board of Directors
4. Appointment of Loan Sub-Committee Members (3 Board and 2 Members-at Large)
David reported that the existing Loan Sub-Committee members, Joe Pedersen, Cheryl Lumley and Frank Friesen
from the Board and Pat Wise and Sabine Nasse Members-at-large have all agreed to sit on the Loan Sub-
Committee for another year. Dalia Cheshire expressed an interest in sitting on this committee. A secret ballot
occurred but Dalia rescinded her request to sit on the Sub-Committee after the vote was deadlocked to allow
existing Sub-Committee members to continue.
5. Warren Nielsen and Keanna Lukacs will be in to obtain signatures from Signers at 7:30 p.m.
Warren Nielsen and Keanna Lukacs from Chinook Credit Union obtained signatures at this time from the Signers
of the organization.
6. Minutes:
a) Regular Meeting Minutes - July 5, 2018
05-11-2018 Cheryl
Lumley
moved approval of the Regular Meeting Minutes of September 20, 2018
CARRIED
7. Reports:
a) Financial Variance Reports – September 2018
06-11-2018 Joe Pedersen moved approval of the September 2018 variance reports. CARRIED
b) September 30, 2018 Semi-Annual Financial Report to Western Diversification
A new signature was acquired from the Chair of the Board, Vanessa Van der Meer, for the September 30,
2018 Semi-Annual Financial Report to WD
07-11-2018 Dalia Cheshire moved approval of the September 30, 2018 Semi Annual Financial Report to
WD CARRIED
8. Business:
a) Committees of the Board – Executive / Governance / Audit & Finance / Management & Personnel /
Project (Special Projects & Succession & Sustainability) (Chair)
The Terms of Reference for the different committees and members on each committee were discussed. It was
suggested by Dalia that Sustainability/Succession Planning Committee, an ad hoc committee, should include
all the Board members.
145 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, November 28, 2018 Page | 3
The individuals to sit on the different committees are as follows:
Audit/Finance Committee – Vanessa Van Der Meer, Teri Cockx, Bryan Peever, Amber Link and Dalia Cheshire
Management/Personnel – Vanessa Van Der Meer, Bryan Peever, Dalia Cheshire, Amber Link, Cheryl Lumley,
and Joe Pedersen
Governance Ad-Hoc Committee – Vanessa Van Der Meer, Lynn MacWilliam, Joe Pedersen, Corey Fisher,
Michelle Young
Sustainability/Succession Planning Ad-Hoc Committee – All Board members
08-11-2018 Corey Fisher moved approval of maintaining the same committee membership as formed on
January 4, 2018 (Motion 04-01-18) and amended on April 5, 2018 (Motion 09-
04-18), but adding all of the Board members to the Sustainability/Succession
Planning Ad-Hoc Committee and replacing Ritesh Narayan with Michelle
Young on the Governance Ad-Hoc Committee. CARRIED
b) Policy on GM’s retiring and HR Update as per new provincial policies (David)
David stated that he would be updating HR policies and creating a draft policy regarding the retirement of
General Managers. He stated that he would ask the Management/Personnel Committee to review and amend
the draft for approval.
c) Talent Pool Project (David)
David presented an email from Talent Pool regarding a rural employment concept and asked the Board for
their opinions. The Board members discussed the concept and there were mixed feelings on whether it was
worthwhile for Community Futures to pursue as a partner. No action was required by the Board other than
providing opinions.
d) Ratification of Letters of Support: Wheatland & Bow Valley College (David)
09-11-2018 Frank Friesen Moved to ratify the Letters of Support for Wheatland County & Bow Valley College
CARRIED
e) Ratification of Signing of Contract for LMP Guest Speaker Adam Taylor (David)
10-11-2018 Karen Ursu Moved to ratify the signing of the contract for the LMP Roundtable guest speaker
Adam Taylor CARRIED
f) Motion to enter into a Pari-Passu loan with CF Bog Country (David)
This item was moved to the end of the meeting under the In Camera – CF Boundaries section
11-11-2018 Dalia Cheshire Moved to move this item to 10 a) In Camera – CF Boundaries section CARRIED
g) Cannabis Retail Store Discussion (David)
David stated that a cannabis loan application is currently being reviewed and asked the Board if they would
approve using cannabis inventory as collateral from an AGLC approved and permitted cannabis store. David
explained that two other CF’s have lent to cannabis stores and both used the cannabis inventory as collateral
(one margined the collateral at 50% and the other at 75%). Regarding the value of cannabis should security
need to be realized, David explained that AGLC’s Gaming, Liquor and Cannabis Act provides provisions for
146 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, November 28, 2018 Page | 4
the disposition of cannabis where a licence is suspended or cancelled. The Act states that the cannabis is to be
resold to AGLC or to another cannabis licencee only. Chantale Hache explained that she talked to a
representative form AGLC who explained that the sale back to the Commission or another licence is to be at
the price it was purchased from AGLC originally.
12-11-2018 Joe Pedersen moved approval of CFWR using cannabis inventory from a Permitted and
Licenced cannabis store as collateral security at a 50% margin on a loan
CARRIED
h) Motion accepting Ron’s resignation (Chair)
13-11-2018 Joe Pedersen moved that the Board accept Ron’s Resignation Letter dated September 29,
2018 and work from October 1, 2018 to October 15, 2018 in the capacity as an
advisor. It is further moved that David Petrovich assume all the roles, duties,
and responsibilities of General Manager effective October 1, 2018. CARRIED
i) CFNA Board Development Offerings (David)
The Board chose the Social Economy module for Board training and picked Saturday, February 2, 2019 at
10:00 am as the date for the module to be taught at the CFWR office.
j) Monthly Loan Report with Arrears (David)
David explained that CFWR has advanced $385,100 through 14 loans since April 1, 2018 and there is another
$150,000 committed but not yet disbursed. The office has slowed in October and November regarding walk-
in traffic. Plans are being put into motion to increase staff visitations to key businesses and provide a
promotional loan to increase lending. There was only one NSF to report and that is being dealt with.
k) Christmas Meeting
It was suggested that since this meeting is at the end of November, that we cancel our December meeting with
supper and move it to January 3, 2019. It was suggested that the Country Farmhouse on Hwy 1 by Cluny be
looked into for a venue.
14-11-2018 Dalia Cheshire moved approval of moving our Christmas meeting to January 3, 2019 and if
possible book the Country Farmhouse CARRIED
9. Updates:
a) Water Heater Replacement (David)
David reported that the water heater was replaced after obtaining more quotes and being unsuccessful at
finding a better price than described at the previous Board meeting.
b) 2018 Community Futures Symposium – Drumheller October 3-5, 2018 (General Comments)
Joe Pedersen commented that he enjoyed the first speaker of the Symposium and thought it was a good idea
to go into a smaller municipality for Symposiums in general. There were mixed reviews from some of the
other Board members on the Symposium in general.
c) Western Canada Growth Strategy Survey (David)
Only 3 municipalities filled out the survey, these were sent to WD.
147 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, November 28, 2018 Page | 5
d) Satellite Office in Three Hills Municipal Building (David)
David signed a one-year contract with the Town of Three Hills at $100/month to have a satellite office located
in their municipal building as per the Board’s motion on September 20, 2018 (Motion 06-09-2018).
e) LMP “Fabricating Workforce Grant” Up-Date (David)
David referenced the Code of Conduct and Ethics and stated that he authorized an operating purchase in
excess of $1,000 (actual cost with GST was $1,143.75) to a company which a Board member holds an
interest. He stated that he hired D. G. Hospitality o/a Triple B Tavern, owned by Dalia Cheshire (a Board
member), to cater a Metal Fabrication Roundtable event. He stated that CFWR has not had any catering done
by this company nor by Dalia in the past and that catering has been primarily done through companies in
Strathmore. Furthermore, he stated that Dalia had no influence on this decision in her capacity as a Board
member.
David reported that the LMP Roundtable was a huge success with 17 of 17 surveys showing that metal
fabrication professionals want to work collaboratively. Phase III is now being considered in response to the
positive surveys and interest in collaborating.
f) Three Golf Course CBB Initiative (Chantate)
There has been one more CBB loan for the Three Hills Golf Course initiative in the amount of $1500 since
our last meeting. This brings the total CBB loans for the Three Golf Course Initiative to five, and it appears
this project is now winding down.
g) HR in a Box (David)
This initiative was cancelled due to a lack of attendance.
h) Agri-Tourism initiative (David)
On behalf of Wendy, David stated that the initiative is currently undertaking asset collection and analyzing
the 181 surveys they received.
i) Chestermere Small Business Week Support (Chantale)
Chantale attended two sessions and made great contacts with Chamber president, EDO, and Small Business
Advisers at local banks. She has since met with all SBA’s at all banks in Chestermere, Langdon and
Strathmore
j) Three Hills Awards Gala (Chantale)
Chantale attended the Three Hills Awards Gala and one of our loan clients won an award that night. Chantale
was able to make a connection with a local business owner who is now coming to our office for monthly
business coaching sessions to grow his business.
k) Leadership Institute Certification (David) see attached
David announced that Wendy Gerbrandt has received a Designation Certification in Community Economic
Development which is the highest level of achievement offered by the Leadership Institute. Wendy is the first
person in Western Canada to complete this level of certification in CED and only the third person in the four
western provinces to achieve the Designation level of certification in any area of study.
148 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, November 28, 2018 Page | 6
10. Other Business:
a) In Camera – CF Boundaries
Bryan Peever moved to bring the meeting in camera at 8:20 pm
Frank Friesen moved to bring the meeting out of camera at 8:40 pm
15-11-2018 Frank Friesen moved that the letter drafted by the General Manger and written on behalf of the
CF Wild Rose Board be sent to the Board of CF Big Country CARRIED
16-11-2018 Corey Fisher moved that the General Manager, on behalf of CF Wild Rose, enter into a Pari
Passu contract with CF Big Country for a current loan application with a lending
value of $273,000; CF Wild Rose is to be the Lead Lender, CF Big Country is the
Other Lender for this loan in the CF Wild Rose region. CARRIED
17-11-2018 Dalia Cheshire moved that the General Manager send an email to WD, on behalf of the CF Wild
Rose Board, requesting clarification of boundaries CARRIED
11. Date of Next Meeting: January 3, 2018 6:30 p.m. place to be determined
12. Adjournment: 8:45 pm
Signed
Chairman
Signed
Vice-Chairman
149 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, September 20, 20 18 Page | 1
MINUTES
REGULAR MEETING OF THE DIRECTORS OF
COMMUNITY FUTURES WILD ROSE HELD SEPTEMBER 20, 2018 @ 7:00PM
HELD AT THE CF WILD ROSE OFFICE, STRATHMORE, ALBERTA
Name Position Present Absent
Vanessa Van der Meer Chair - Linden x
Corey Fisher Vice-Chair - Hussar x
Tari Cockx Secretary Treasurer - Strathmore x
Lucy Ann Daubert Director - Acme x
Lynn MacWilliam Director – Bassano x
Karen Ursu Director – Beiseker x
Bryan Peever Director - Carbon x
Wade Christie Director – Kneehill County x
Joe Pedersen Director – Standard x
Cheryl Lumley Director – Trochu x
Amber Link Director – Wheatland County x
Frank Friesen Director – Irricana x
Michelle Young Director - Chestermere x
Dalia Cheshire Director - Rockyford x
Tim Shearlaw Director – Three Hills x
Staff
Pat Grabo Business Analyst x
Wendy Gerbrandt CED Coordinator x
David Petrovich Business Analyst x
Ron Cox Manager x
Chantale Hache Business Analyst (as of Oct. 1) x
1. Call to Order
The regular meeting of the Community Futures Wild Rose was called to order by Vanessa Van der Meer at 7:00
p.m. Staff and Board introductions to introduce Chantale Hache, the new Business Analyst that will start on
October 1, 2018.
2. Approval of Agenda
Additions: 5 P) CFNA Board Membership – Lynn and 6 L) Western Canada Growth Strategy
01-09-2018 Joe Pedersen moved approval of the agenda as amended. CARRIED
3. Minutes:
a) Regular Meeting Minutes - July 5, 2018
02-09-2018 Frank Friesen moved approval of the Regular Meeting Minutes of July 5, 2018 CARRIED
4. Reports:
a) Financial Variance Reports – June 2018/July 2018/August 2018
Corey commented on the June statement on the Community Development expense line of $13,000 and change.
Ron commented this was an in and out as a result of the LMP project and confirmed some of these revenues have
been expended.
03-09-2018 Amber Link moved approval of the June, July & August 2018 variance reports. CARRIED
150 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, September 20, 20 18 Page | 2
5. Old Business:
a) 2018 Community Futures Symposium – Drumheller October 3-5, 2018 (Ron)
Individuals registered for the symposium are Vanessa, Joe, Lynn, Amber and Bryan. Staff attending will be
David, Wendy and Chantale. Reviewed hotel requirements and adjustments will be made for
accommodations. A total of 13 will be attending the Gala.
b) Alberta CF Chair Meeting at Symposium / Feedback Questionnaire (8/20 circulated) (Ron)
Ron discussed the response was required by Sept 15 and sent Tony an email to let him know that this would
be discussed at the board meeting on the 20th. He mentioned that he felt the other CF’s would provide
sufficient support. Ron explained that Tony indicated that this meeting initiative was not a re-visitation of the
“Modernization” efforts of 2011 and was going to be a fully lead discussion by CF’s and there was no hidden
agenda.
c) Ratify Contract Signing for GOA – Tourism Division – Agri-tourism initiative CFWR region (Ron)
Our application for funding was accepted, however, there was a reduction in funding received in the amount
of $65,000 from the initial request. With that in mind, we requested the consultants revise the quote to meet
the budgeted amount. CFWR agreed to contribute $20,000 to the initiative along with our partners:
Wheatland County at $5,000, Kneehill County at $5,000 and Rocky View County at $1,000 in support of this
project.
Vanessa Van der Meer has signed the contract on August 21, 2018 and we require the Board to make a
motion to ratify Vanessa signing the Alberta Culture and Tourism contract for the agri-tourism expansion
initiative. There was a motion made on June 7, 2018 where:
“Joe Pedersen moved approval of an application to WD for an interest transfer of $20,000 from the
investment fund to support research for the Agri Tourism project.”
04-09-2018 Joe Pedersen Moved ratification of the signing of the Alberta Culture and Tourism contract for the
agri-tourism expansion initiative. CARRIED
d) WD Approval of $20,000 Interest Transfer for Agri - tourism initiative CFWR region (Ron)
The money has been received and transferred to the operating account.
e) Strategic Planning & Karen Blewett – Board Timelines (Ron)
Ron asked if the Board wants to request if Karen can return to formalize the goals/objectives. The timeframe
would have to be January/February as a result of organizational meetings and allow time for the new board to
be involved.
05-09-2018 Joe Pedersen Moved to have Ron contact Karen to make the next steps on the strategic planning.
CARRIED
f) NAFDMA Advanced Learning Retreat (Wendy)
Attended sessions at the 3 day long retreat. Day 1 & 2 were spent at The Quinn Farm where we were toured
their agri-tourism operation inside and out. We learned how they transformed their orchard and vegetable
garden to accommodate tours, you-pick, concession, retail store, playground, picnic area, conservation area,
maple demonstrations, apple festival and children camps and much more. These sessions discussed their
development, workshops on developing experiences, safe food handling, overcoming barriers, community
development, strategic & business planning process and training their employees. The total cost of the trip
151 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, September 20, 20 18 Page | 3
was $2,766.51 and the reimbursement request to the Association of Alberta Agriculture Societies has been
submitted. The expected reimbursement as per the grant agreement is 75% of the total costs with a maximum
of $1,800.
g) Open Farm Days 2018 (Wendy)
Overall the weekend went very well, there is an increase in visitation and sales overall from last year. Not all
numbers have been submitted yet. A final report is expected to be released by the end of October and will
distribute to the stakeholders.
h) Satellite Office in Three Hills Municipal Building (David)
Dave toured the Three Hills building and they are offering an office, with photocopier on an as need basis.
The cost would be $100/month lease. Council moved that they support the CFWR office request. Need a
motion to enter into the lease agreement
Dalia asked who will be utilizing the space, will they be using their our own vehicles to travel, and is there
sufficient travel budget. David stated that he will be the primary user of the space but other staff would as
well, all using their own vehicles. Ron stated that the CFWR has travel insurance for Board and that Staff are
covered by CFWR comprehensive insurance that includes insurance for driving their own vehicles. Ron
explained that there is room in the budget to accommodate travel to the satellite office
06-09-2018 Corey Fisher Motion to enter into a lease agreement with Town of Three Hills for office
space at the amount of $100/month. CARRIED
i) LMP “Fabricating Workforce Grant” Phase 2 Up-Date (David)
The project is 75% complete. The next phase is hosting an industry roundtable and bringing in a guest speaker
to attract more fabricators. Carolyn with AB Labour encouraged us to apply for a $6500 grant to support
attracting a speaker because the project has been successful and shows a lot of promise. A motion was
requested to expand the project with a request for $6500 to attract the guest speaker. Furthermore, the
expansion of the project could cost CFWR approximately an additional $1000-1500 in the event full
sponsorships is not obtained. In the event of an excessive funding shortfalls, the guest speaker will be
cancelled. The event will occur on November 9. Anticipate 40 – 60 people. Dalia asked how much was
invested by CFWR in this entire initiative, Dave responded $3,000 has been our cash expense. Dalia further
asked what the benefit of this investment is. Dave responded that Phase 2’s purpose is being achieved in that
we have gathered further detailed information on the industry, partnered with educators and various levels of
government, and are now developing the business case that is hoped will lead into a cluster growth strategy.
Olds College and Mount Royal University (MRU) have supported the initiative and are very involved in
working with the industry professionals that CFWR has been networking with. Olds is building a pre-
apprenticeship program. MRU has brought an export readiness and innovation program forward to the metal
fabricators in our region. The concept of a “think tank” is being explored that is meant to bring together
innovators with professionals able to support taking their ideas to market.
07-09-2018 Joe Pedersen Motion to support the signing of the LMP application for an additional $6,500
for the LMP grant expansion with the possibility of an additional $1500 cash
support from the CFWR. CARRIED
j) Rotary Alberta Youth Entrepreneurship Camp (David)
5 attended the camp. Great learning and outcomes. Successful transition of the Camp with the Rotary has
been observed.
k) Three Hills Golf Course CBB Initiative (David)
4 loans to date.
152 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, September 20, 20 18 Page | 4
l) Council Presentations (Wendy)
Wendy reported - All Council presentations have been successfully delivered. We received positive responses
from Councils but also have received telephone calls to access services from those who attended Council
meetings or watched the recordings. Thank you for allowing us the opportunity to present and the positive
feedback in support of this initiative.
Discussion was had for CFWR to present an organizational overview after each election.
m) HR in a Box and other training opportunities (David)
Two new sessions approaching on October 4 – Managing Employee Discipline; November 8 – Technology in
the Workplace.
n) CFNA Board Development Offerings – Module Choices? (Wendy)
An assessment was completed and outcomes are as follows:
Va
n
e
s
s
a
Lu
c
y
A
n
n
Ly
n
n
Ka
r
e
n
Br
y
a
n
Mi
c
h
e
l
l
e
Co
r
e
y
Fr
a
n
k
Wa
d
e
Da
l
i
a
Jo
e
Ta
r
i
Ti
m
Ch
e
r
y
l
Am
b
e
r
CED X
Legal Responsibilities
Operations, Board & Staff X x x
Financial Management X x x x x x x
Board Development X X x x x x x
Lending X X x x x x
Management Recruitment
&Performance
X x X
Board Leadership x x X
Cultural Awareness X x x x
Social Economy X x x x x x x
Organizational Assessment X X x X
Chairing with Confidence X x x x
Loan Fund Management X x x x x
A discussion will be had at the next meeting as to the delivery modules.
o) Monthly Loan Report with Arrears (Pat)
It is anticipated that CFWR will reach its internal target of 24 loans for this year at the current rate. Currently
we have approved 15 loans with a total of $416,990.00, with 3 loans not yet advanced. Two of those will be
advanced next week and one is awaiting conditions being met.
Two smaller loans have been a problem, one has been paid off and the other is getting close at a balance of
$375.00. Another loan with an original amount of $25,000.00 will need to be set-up as a doubtful account.
The client will be claiming bankruptcy, has shut down the business and sold the equipment. We had set-up
$10,000.00 at March 31, 2018 and the balance of the loan will now need to be set-up.
This year an additional $300,000 in net Investment Fund earnings is forecast to be added to organizational
equity pending no additional loan impairment.
153 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, September 20, 20 18 Page | 5
p) CFNA Board Makeup –
Applicants to the CFNA are being asked to submit a resume including board and other experience. The CFNA
is requesting representation from professionals such as lawyers, etc. Lynn brought forward that what the
CFNA Board is asking for is not giving accreditation to life experience and common sense. Ron
recommended, with the board’s approval, that Lynn send her resume along with a note from the Board
stressing the value of the time honoured skills of commons sense and community involvement.
6. New Business:
a) New Hire Chantale Hache (David)
Quick summary on Chantale – owned her own business for 10 years, worked at CF in Nova Scotia and was
involved with the Chamber in Nova Scotia area. Welcome Chantale.
b) Job Fair September 13 (David)
Strathmore Job Fair went well, 160 attendees. Good representation from various businesses.
c) Chestermere Small Business Week Support (Wendy)
The Board agreed supporting the Chestermere Chamber’s small Business Week (October 14-19) with a
contribution of $250. Throughout the week they will have a series of training sessions for businesses
including topics such as Social Media, Succession Planning, Cannabis in the Workplace, Video Content
Marketing, Branding and Marketing, Exploring Entrepreneurship, Research and Business Planning. The week
will close out with a Chamber Awards Gala, reception and guest speaker.
d) Contract with ClearThink for Agri-tourism initiative CFWR region (Wendy)
As per the proposal for the agri-tourism expansion initiative the staff asked the Board’s permission to enter
into a contract with Clearthink Group to deliver the objectives outlined in the Tourism Growth Innovation
Fund application. Clearthink will be sub-contracting Factor Five. All consultants are well qualified,
experienced and knowledgeable in areas of agriculture, tourism, community & economic development. A
motion was requested from the Board to proceed.
08-09-2018 Wade Christie Motion to enter into a contract with Clearthink Group to facilitate the delivery of the
Agri-tourism Expansion Project with the funds obtained through the Tourism Growth
Innovation Fund. CARRIED
e) Commissioner for Oaths (David)
Dave reported he has obtained the commissioner for oaths.
f) Water Heater Replacement Quotes (David)
The water heater is leaking and 2 quotes were received. The two quotes were $2327.90 (includes GST) and
$1995.00 plus GST. It was noted that prices have increased due to tariffs on some metals. Quotes have been
sourced locally and from clients. Board requested further quotes to determine if a lower cost can be obtained.
09-09-2018 Cheryl Lumley Cheryl made a motion recommending to proceed with the replacement at the
discretion of the Manager with the most economical quote. CARRIED
g) Toshiba Office Copier (Ron)
Information was circulated about a new copier as the old one is 8 years old and is at the end of it life as far as
Toshiba is concerned. Toshiba can no longer guarantee maintenance coverage past December 2018. As per
154 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, September 20, 20 18 Page | 6
the email responses on this topic supporting a new copier, CFWR entered into a lease agreement for
$118/month at reasonable copy costs. Setup and training will occur over the next two weeks.
It was agreed that the old photocopier be given to the Church should they be interested.
h) Loan Approval Portal (David)
Electronic approvals of loans with the Loan Sub-Committee will no longer be done via email. All loans will
be done through the Portal which helps increase security and provides a sound audit trail.
i) Acme Letter of Support (David)
Acme had asked for a support letter to obtain grants for their community facility upgrades. We have issued a
letter of support.
10-09-2018 Dalia Cheshire Dalia ratified the support letter that was issued to Acme to obtain grants for their
community facility upgrades. CARRIED
j) Board Resolution / Letter of Direction re Signing Authorities & Credit Card David Petrovich (Ron)
Approached the Credit Union (CU) where CFWR does its banking for instructions to add David as a signing
authority effective October 1 and to apply for a credit card with a maximum of $6,000 limit. A copy of the
detailed instructions received from Chinook Credit Union was circulated. Instructions required that two
signing authorities of the Board sign a letter of direction to the CU. A motion was required by the CU to add
David as a signing Authority.
11-09-2018 Joe Pedersen Joe made a motion to add David as a signing authority for all CFWR banking
activities at the Credit Union CFWR has accounts at and obtain a credit card with
a $6,000 credit limit effective October 1 and to provide the Credit Union a letter
of direction to this effect. CARRIED
k) Credential Securities – GIC Reinvestment & Earned Interest (Ron)
In April 2018 one of our term deposits came due and the executive made a decision to reinvest for 3 years.
This decision was communicated to the Board at the May meeting. Another is due in October and every 6
months following. It is recommended that as each term deposit comes due ($100,000 each every six months)
it should be renewed at the best interest rate available as recommended by Warren Nielsen and interest earned
be transferred into the Corporate Services Account.
12-09-2018 Tari Cockx Tari made a motion to reinvest the term deposit every 6 months for 3 years and at
the best interest rate available and that the interest earned be transferred into the
Corporate Services Account. CARRIED
l) Western Canada Growth Strategy
WD is requesting participation in a Western Canada Growth Strategy by November 16. Staff will circulate a
survey to everyone on the board and their CAO’s containing the questions asked in the WD Strategy. Staff
suggested involving each Director’s council in filling out the survey. Before the due date the common
answers in the survey results will be tabulated by CFWR staff then shared with the Board and submitted to
WD.
155 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, September 20, 20 18 Page | 7
7. Other Business:
a) In Camera – Personnel
The Board went in camera from 7:00pm
13-09-2018 Dalia Cheshire Dalia made a motion to direct the Chair of the Board to draft a letter and present
to personnel for labour purposes. CARRIED
The Board came out of camera at 7:25pm
8. Date of Next Meeting: November 1, 2018 (Includes Special Meeting of Shareholders) 7:00pm.
9. Adjournment 8:26pm
Signed
Chairman
Signed
Vice-Chairman
156 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, November 28, 2018 Page | 1
MINUTES
REGULAR MEETING OF THE DIRECTORS OF
COMMUNITY FUTURES WILD ROSE HELD January 3, 2019 @ 6:40 PM
HELD AT COUNTRY COUSIN’S BISTRO, LINDEN, ALBERTA
Name Position Present Absent
Vanessa Van der Meer Chair - Linden x
Corey Fisher Vice-Chair - Hussar x
Tari Cockx Secretary Treasurer - Strathmore x
Lucy Ann Daubert Director - Acme x
Lynn MacWilliam Director – Bassano x
Karen Ursu Director – Beiseker x
Bryan Peever Director - Carbon x
Wade Christie Director – Kneehill County x
Joe Pedersen Director – Standard x
Cheryl Lumley Director – Trochu x
Amber Link Director – Wheatland County x
Donna Biggar Alternate – Wheatland County x
Frank Friesen Director – Irricana x
Michelle Young Director - Chestermere x
Dalia Cheshire Director - Rockyford x
Tim Shearlaw Director – Three Hills x
Staff
David Petrovich General Manager x
Pat Grabo Business Analyst x
Wendy Gerbrandt CED Coordinator x
Chantale Hache Business Analyst x
1. Call to Order
The regular meeting of the Community Futures Wild Rose was called to order by Vanessa Van der Meer at 6:40
p.m.
2. Approval of Agenda
Additions: 6 b) Personnel Manual – Review and Comments
01-01-2019 Joe Pedersen moved approval of the agenda as amended. CARRIED
3. Minutes:
a) Regular Meeting Minutes – November 28, 2018
02-01-2019 Karen Ursu moved approval of the Regular Meeting Minutes of November 28, 2018
CARRIED
4. Reports:
a) Financial Variance Reports – October 2018
03-01-2019 Amber Link moved approval of the October 2018 variance reports. CARRIED
157 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, November 28, 2018 Page | 2
5. Business:
a) Women Entrepreneur Strategy Program Letter of Support (David)
David provided background into this initiative from CFNA. Essentially, CFNA is applying to the Women
Entrepreneurship Strategy program as part of WD’s mandated priority on women entrepreneurs. Community
Futures Wild Rose (CFWR) provided a letter of support to CFNA’s application. There is no cost to CFWR.
04-01-2019 Cheryl
Lumley
Ratified the signing of a letter of support for CFNA for the Women
Entrepreneur Strategy. CARRIED
b) Alberta Food Processors Association Letter of Support (Wendy)
Wendy provided background on an initiative lead by Alberta Food Processors Association to grow the region
as an agri-tourism destination. The project will have two phases. Phase 1 is at no cost to partners and will be
creating a database of restaurants that are supporting local agriculture to create a province wide dine around
program during local food week. Phase 2 they will be accessing funds through the Tourism Growth
Innovation Fund (TGIF), if successful a $3,000 contribution from 3 additional partners will be required to
develop, implement and analyze a strategy and opportunity to create unique tourism experiences such as
foraging and education plant walk experiences. This has been highly successful in Siksika. The overall
concept is to develop and start to shape the Taste of Place.
Community Futures Wild Rose has agreed to partner in this initiative for the new fiscal beginning April 2019
and will provide a contribution of $3,000 and has a provided a letter of support on November 29, 2018 for the
association to apply for the funding. The project will not proceed if not successful with the TGIF and aligns
nicely with the agri-tourism initiative currently in progress.
The board will need to ratify the decision for Community Futures Wild Rose to support this initiative.
05-01-2019 Joe Pedersen Ratified the signing of a letter of support for Alberta Food Processors
Association and a $3,000 contribution (if successful) to access funding for the
Tourism Growth Innovation Fund. CARRIED
c) Motion to request LMP Phase III Grant (David)
David explained that we did not receive the Grant but can reapply in the spring or fall depending on when it is
next offered. The LMP grant reviewer is very supportive of our initiative and we believe there is a very good
chance that we will obtain further funding for Phase III when it is next available.
a) Updates
a) CFNA Board Development Offerings (Wendy)
Reminder of the Social Economy Board Training session on Saturday, February 2, 2019 at the Community
Futures Office from 10am - 1pm. Wendy will send a calendar reminder and please RSVP so lunch and
manuals can be prepared accordingly.
b) Personnel Manual Review & Comments (David)
David explained that he emailed members of the Personnel/Management Committee a draft Personnel Policy
Manual and would like comments and revisions by January 21st. He asked Committee members to refer to the
email he sent regarding the time-line he is proposing for the ratification of this Manual.
b) Other Business: None
c) Date of Next Meeting: February 7, 2019 7:00 p.m. Community Futures Wild Rose Office
158 2019.02.12
Minutes of the Regular Meeting of the Directors of CF Wild Rose, November 28, 2018 Page | 3
d) Adjournment: Meeting adjourned by Vanessa Van der Meer at 6:48pm.
Signed
Chairman
Signed
Vice-Chairman
159 2019.02.12
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
11.0
SUBJECT:
Council Follow-Up Action List
MEETING DATE:
2019-02-12
PRESENTED BY:
Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
To request Council’s acceptance of the Council Follow-Up Action List.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Please find attached the Council Follow-Up Action List. The Council Follow-
up Action list is a list of items from Council meetings that require follow-up.
This document is regularly updated after each Council meeting.
COSTS/SOURCE OF
FUNDING:
N/A
COMMUNICATIONS:
N/A
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
February 12, 2019 Council Follow-Up Action List
RECOMMENDED ACTION:
Receive as information.
COUNCIL OPTIONS:
1. Receive as information
2. Council provide further direction or required changes/amendments.
MOTION:
That Council receive for information the February 12, 2019 Council Follow-Up
Action List as presented.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
160 2019.02.12
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
24-Apr-18 129/18
Councillor McGhee moved to direct administration to pursue
the rehabilitation of the Churchill Water System by securing
and acquiring land for pump house, reservoir and bulk fill,
complete engineering, create tender documents and tender
for construction as presented. Funding for the project to come
from the Water Service Area Reserve and have the 2018
Capital Budget amended $4,634,048.00 for the Churchill
Water System Rehabilitation. Municipal Services Fall 2019 In Progress
10/23/2018 - ORG 394/18
Councillor King moved to direct administration to advertise for
a second Member at Large. (This is for MPC)
RFD at February 12, 2019
Council Meeting
13-Nov-18 430/18
Councillor Penner moved to defer logo selection until after the
2019 Strategic Planning and Visioning Session.
11-Dec-18 459/18
Councillor Christie moved to direct administration to bring
back to Council at the January 8, 2019 Council meeting a
Council wage report within our zone. Council will not receive
a pay raise until this research is brought back and a decision is
made. COMPLETED
On agenda for January 8,
2019
11-Dec-18 464/18
Reeve Wittstock moved to bring back Bylaw #1781 for third
reading to the January 8, 2019 Council meeting.COMPLETED
On agenda for January 8,
2019
08-Jan-19 3/19 Councillor King moved to grant an eight (8) month extension
to KNE160120 until August 15, 2019.COMPLETED
08-Jan-19 7/19
Council gave all three readings to Bylaw #1782 Authorize
Borrowing for the Purpose of Financing Operating
Expenditures for 2019” as amended.COMPLETED
08-Jan-19 8/19
Councillor King moved to give third reading to Master Rates
Bylaw #1781 that being a bylaw to establish rates, fees, and
charges for various goods, licenses, permits and services.COMPLETED
08-Jan-19 9/19 Councillor King moved to amend salary to the 70th percentile,
plus adjustment for CRA Changes. COMPLETED
08-Jan-19 11/19
Reeve Wittstock moved to support Wheatland County as they
present their Update of the Provincial Code of Practice for
Compost Facilities Resolution at the February 1, 2019 Central
Zone RMA meeting, and Spring Rural Municipalities of Alberta
Convention in March 2019. COMPLETED
08-Jan-19 12/19
Councillor Christie moved to approve a Committee of the
Whole Meeting date for Tuesday, February 12th, 2019 to be
held after the regular Council meeting.COMPLETED
08-Jan-19 13/19 Councillor Penner moved that Policy #3-3, Board and
Committee Appointments, be approved as presented.COMPLETED
08-Jan-19 18/19
Councillor Christie moved that Council support a joint
application with the Town of Trochu for an Alberta
Community Partnerships (ACP) grant to fund mediated efforts
toward concluding an ICF Agreement, with the Town of Trochu
being the managing partner of the grant.COMPLETED
Council Action Items
161 2019.02.12