HomeMy WebLinkAbout2019-03-26 Council Meeting PackageKNEEHILL COUNTY
REGULAR COUNCIL MEETING
AGENDA
Tuesday, March 26, 2019
8:30 a.m.
Kneehill County Council Chambers
1600- 2ND Street NE
Three Hills, Alberta
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of March 12, 2019
3.0 Delegations
3.1 Community Grant Application- Three Hills Amateur Radio- Shirley Hughes
@ 9:45 a.m.
3.2 Community Grant Application- Three Hills Curling Club- @ 9:30 a.m.
4.0 Public Hearings
4.1 Public Hearing for Bylaw #1773 – Redesignation from A to I;
SW 13-34-24-W4 @10:00 a.m.
5.0 Municipal Services
5.1 Transportation
No Report
5.2 Water/Wastewater/Environment
No Report
5.3 Planning
5.3.1 Bylaw 1794- Redesignation NW 30-33-26-W4 -from A to DC6
5.3.2 Bylaw 1796- Redesignation SE 19-34-24-W4- from A to LRC
5.4 Agricultural Service Board & Parks
No Report
5.5 Protective Services
No Report
6.0 Corporate Services
6.1 Cancellation of Tax Forfeiture Taxes
6.2 Bad Debts/Doubtful Accounts
6.3 Cancellation of Linear Taxes for Roll 40001750000
6.4 Master Rates Bylaw #1795
7.0 Business Arising from Previous Minutes
7.1 Municipal Planning Commission Member at Large Applicants
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Regular Council Meeting Agenda March 26, 2019 Page | 2
8.0 New Business
8.1 Rehoboth Christian Ministries Request
8.2 Parade Season 2019
8.3 Strategic Plan
8.4 First Round of Community Grants to Non-Profits 2019
9.0 Disposition of Delegation & Public Hearing Business
9.1 Bylaw #1773- Redesignation of a portion of the SW -13-34-24-W4 from A to I
10.0 Council and Committee Reports
10.1 Police Advisory Committee
10.2 Drumheller & District Solid Waste Association
11.0 Council Follow-up Action List
12.0 Closed Session
12.1 Legal Matters (Section 24)
12.2 Request to Purchase or Lease Property (Section 21)
12.3 Intergovernmental Relations (Section 21)
12.4 Personnel Matter (Section 17 & 19)
13.0 Motions from Closed Session
Adjournment
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Initials
MINUTES OF THE MARCH 12, 2019 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor (Left the meeting at 10:00 a.m.)
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ALSO PRESENT:
Interim Chief Administrative Officer Peter Tarnawsky
Director Municipal Services Laurie Watt
Director Corporate Services Mike Morton
Protective Services Manager Debra Grosfield
Sr. Manager of Transportation and Facilities Brad Buchert
Manager of ASB and Parks Bowen Clausen
Environmental Services Manager John McKiernan
Manager of Planning and Development Barb Hazelton
Information Management Supervisor Will Nyman
Recording Secretary Carolyn Van der Kuil
Communications Officer Christine Anderson
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:31 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Additions under New Business
8.4 Trochu Library Board Request
ADOPTION OF
AGENDA
1.2 Adoption of Agenda
83/19 Deputy Reeve McGhee moved approval of the agenda as amended.
CARRIED
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of February 26, 2019
84/19 Councillor Christie moved approval of the February 26, 2019 Council
Meeting minutes as presented.
CARRIED UNANIMOUSLY
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COUNCIL MINUTES OF MARCH 12, 2019
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DELEGATIONS 3.0 Delegations
3.2 Acme Alumni, Matt Price @ 8:30 a.m
Matt Price made a request to Council for Kneehill County to administer
the Farm Credit Corporation Agri-Spirt Grant for the Acme Alumni
gymnasium project.
CLOSED SESSION 12.0 Closed Session
85/19 Councillor King moved that Council convene in closed session to
discuss Intergovernmental Relations and Personnel pursuant to section
21 and section 17, respectively, of the Freedom of Information and
Protection of Privacy Act, at 8:40 a.m.
CARRIED
The following people were in attendance of the closed session to
provide a report and advise Council:
Peter Tarnawksy, Interim CAO
Laurie Watt, Director of Municipal Services entered the meeting at
8:55 a.m.
Mike Morton, Carolyn Van der Kuil, Barb Hazelton and Debra
Grosfield entered the meeting at 9:03 a.m.
86/19 Councillor King moved that Council return to open meeting at 10:01
a.m.
CARRIED UNANIMOUSLY
10:02 a.m. – meeting recessed to allow return of public.
10:02 a.m. - meeting resumed with public present.
The Chair called for a recess at 10:02 a.m. and called the meeting back
to order at 10:08 a.m. with Councillor Penner absent for the remainder
of the meeting and all other previously mentioned members present.
DELEGATIONS 3.0 Delegations
3.1 Accurate Assessment – Troy Birtles, Kris Meadows
Troy Birtles and Kris Meadows from Accurate Assessment presented to
Council, Kneehill County’s assessment highlights.
Troy Birtles and Kris Meadow presentation ended at 10:29 a.m.
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MUNICIPAL SERV 5.0 Municipal Services
WATER 5.2 Water/Wastewater/Environment
5.2.1 Churchill Water System Rehabilitation
87/19 Councillor King moved to receive the Churchill Water System
Rehabilitation Report as information and direct administration to draft
letters to be sent to all existing users on the Churchill water system.
CARRIED UNANIMOUSLY
PLANNING 5.3 Planning
5.3.1 Development of Undeveloped Road Allowance Policies
88/19 Deputy Reeve McGhee moved to accept Policy 13-39 as presented and
delete Policy 5-13A.
CARRIED UNANIMOUSLY
89/19 Councillor King moved to accept Policy 13-40 as presented and delete
Policy 5-13.
CARRIED UNANIMOUSLY
5.3.2 Appraisal of portion of Road Closure in Wimborne
90/19 Councillor King moved to accept the market appraisal of $2,500 for a
portion of the closed road, subject to Bylaw 1742 as presented, and the
funds received for the sale of lands be transferred to the Road Reserve.
CARRIED UNANIMOUSLY
The Chair called for a recess at 11:05 a.m. and called the meeting back
to order at 11:16 a.m. with all previously mentioned members present.
ASB 5.4 Agricultural Service Board
5.4.1 Clubroot Policy #1-29-3
91/19 Councillor Christie moved to approve Policy 1-29-3 Agricultural
Policy – Clubroot Control, as presented and recommended by the
Agricultural Service Board.
CARRIED UNANIMOUSLY
5.4.2 Soil Conservation – ASB Rental Equipment Policy #1-30-1
92/19 Councillor Christie moved to approve Policy 1-30-1 Soil Conservation
– ASB Rental Equipment, as presented and recommended for approval
by the Agricultural Service Board.
CARRIED UNANIMOUSLY
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PROTECTIVE SERV 5.5 Protective Services
5.5.1 Annual Appointment of Fire Guardians
93/19 Deputy Reeve McGhee moved to appoint the following as Fire
Guardians for the issuance of Fire Permits to March 31, 2020:
Art Creasser & Bob Leuf – Three Hills Fire Department
Brian Fradgley, Bert Jackson, John Tersteeg – Acme Fire
Department
Jody Kranzler, Dan Clow, Jordan Reed – Carbon Fire
Department
Jeremy Regehr, Justin Regehr, Kenton Klassen, Robin Boese,
Carson Reimer, Max Penner – Linden Fire Department
Doug Fretz, Jason Michielsen, Derek Benedict – Torrington
Fire Department
Richard Hoppins, Alan Adam, Lawrence Hogg – Trochu Fire
Department
Kneehill County Administrative: CAO, Director of Municipal
Services, Manager of Protective Services, County Fire Chief
Kneehill County (by virtue of position): All of Council
Should any of the appointed Fire Guardians leave their respective fire
department, or leave their position at Kneehill County, their
appointment will be revoked immediately.
CARRIED UNANIMOSLY
5.5.2 Bylaw #1793, Enforcement Officer Bylaw
94/19 Councillor King moved that Council give first reading to
Bylaw #1793, that being a bylaw for the purpose of specifying duties
and powers of Bylaw Enforcement Officers..
CARRIED
95/19 Deputy Reeve McGhee moved that second reading be given to
Bylaw #1793.
CARRIED
96/19 Councillor Keiver moved that Council gives unanimous consent for
third and final reading to Bylaw #1793.
CARRIED UNANIMOUSLY
97/19 Councillor Christie moved that third reading be given to Bylaw #1793.
CARRIED
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Initials
CORPORATE SERV 6.0 Corporate Services
6.1 Three Hills & District Seed Cleaning Plant Ltd Request
Councillor Christie excused himself from discussion due to pecuniary
interest.
98/19 Councillor King moved to authorize the CAO to grant the request to the
Board of Directors of the Three Hills and District Seed Cleaning Plant
by having the contract and agreement of 1990 between the
aforementioned parties terminated.
Councillor Christie abstained from voting due to pecuniary interest.
CARRIED
6.2 Policy #3-16, Organizational Chart
99/19 Deputy Reeve McGhee moved to receive the organization chart for
information.
CARRIED UNANIMOUSLY
NEW BUSINESS 8.0 New Business
8.1 Rural Municipalities of Alberta Spring Conference Resolutions
100/19 Deputy Reeve McGhee moved to receive for information the 2019
Rural Municipalities of Alberta Spring Resolutions Report.
CARRIED UNANIMOUSLY
8.2 Council Meeting Date
101/19 Councillor King moved to set Monday, March 25, 2019 at 8:00 a.m. as
a Council Meeting date to hold interviews with potential Chief
Administrative Officer Candidates.
CARRIED UNANIIMOUSLY
8.3 Committee of the Whole Meeting Date
102/19 Councillor King moved to move the Committee of the Whole Meeting
date from Tuesday, April 16th, 2019 to Monday, April 15th, 2019.
CARRIED UNANIMOUSLY
The Chair called for a recess at 12:00 p.m. and called the meeting back
to order at 12:41 p.m. with all previously mentioned members present.
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Initials
CLOSED SESSION 12.0 Closed Session
103/19 Councillor Christie moved that Council convene in closed session to
discuss Intergovernmental Relations and Personnel pursuant to section
21 and section 17, respectively, of the Freedom of Information and
Protection of Privacy Act, at 12:43 p.m.
CARRIED
The following people were in attendance of the closed session to
provide a report and advise Council:
Kenneth King, Councillor was absent from the closed session due to
pecuniary interest. Councillor King left the chamber at 12:43 p.m.
Peter Tarnawksy, Interim CAO
Laurie Watt, Director of Municipal Services
Carolyn Van der Kuil, Recording Secretary
Barb Hazelton, Manager of Planning and Development
Councillor King entered the chamber at 12:53 a.m.
Carolyn Van der Kuil and Barb Hazelton left the meeting at 1:04 p.m.
James Davies, Davies Consulting Group entered the meeting at 1:04
p.m.
104/19 Deputy Reeve McGhee moved that Council return to open meeting at
2:27 p.m.
CARRIED
2:27 p.m. – meeting recessed to allow return of public.
2:27 p.m. - meeting resumed with public present.
13.0 Motions from Closed Session
13.1
105/19 Deputy Reeve McGhee moved that Council move to send a letter
dealing with Inter-Municipal matter as amended as discussed in closed
session.
Councillor King abstained from voting due to a pecuniary issue.
CARRIED UNANIMOUSLY
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106/19 Councillor King moved that Council appoint Laurie Watt interim CAO
to carry out the powers, duties and functions of Chief Administrative
Officer in accordance with Section 205 (1) of the Municipal
Government Act and Kneehill County Bylaw CAO Bylaw 1765
effective March 20, 2019.
CARRIED UNANIMOUSLY
107/19 Deputy Reeve McGhee moved to set Thursday, March 21, 2019 at
11:00 am as a Council Meeting date to hold interviews with potential
Chief Administrative Officer Candidates in addition to our original
date.
CARRIED UNANIMOUSLY
8.4 Trochu Library Board Request
108/19 Councillor King moved that Council approve attendance for Councillor
Keiver to attend the Trochu Library Board Branding Contest.
CARRIED UNANIMOUSLY
DISPOSITION OF
DELEGATION
BUSINESS
9.0 Disposition of Delegation Business
9.1 Acme Alumni Association
109/19 Councillor Hugo moved to approve that Kneehill County will submit a
grant application on behalf of the Acme Alumni Association for the
FCC Agri-Spirit Grant and act as managing partner.
CARRIED UNANIMOUSLY
9.2 Accurate Assessment
110/19 Councillor Christie moved to receive the Accurate Assessment
presentation for information.
CARRIED UNANIMOUSLY
COUNCIL REPORTS 10.0 Council and Committee Reports
10.1 Community Futures Wildrose- Unapproved minutes were
provided from the February 7, 2019 meeting.
111/19 Councillor Christie moved that Council receive the Council and
Committee reports as presented.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 11.0 Council Follow-Up Action List
112/19 Deputy Reeve McGhee moved that Council receive the March 12, 2019
Council Follow-Up Action List as presented for information.
CARRIED UNANIMOUSLY
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Initials
ADJOURNMENT Adjournment
The meeting adjourned at 2:46 p.m.
________________________
Jerry Wittstock
Reeve
_______________________
Peter Tarnawsky
Interim CAO
10 2019.03.26
Document Last Updated February 27, 2018
PUBLIC HEARING REPORT
Agenda Item #
4.1
SUBJECT:
Request to redesignate a portion of the SW-13-34-24-W4 from the
Agriculture District to the Industrial District
MEETING DATE:
2019-03-26
PRESENTED BY: Barb Hazelton, Manager of Planning and Development
BACKGROUND/
PROPOSAL
Al Winther Farms Ltd. has given permission to Secure Energy (leaseholder) to
apply to redesignate a portion of the subject lands from Agriculture District to
Industrial District.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Secure Energy Services Inc. is proposing to construct and operate an
Injection/Disposal Facility and a Waste Management Facility for oilfield waste.
This site is subject to approvals from the Alberta Energy Regulator (AER) as
well.
Secure Energy provides waste disposal solutions throughout conventional and
unconventional oil and gas exploration. As a third party service supplier to the
oil industry, they are subject to the redesignation and development permit
process under Kneehill County, but are still bound by the regulations and
permitting process of the AER because it is oilfield waste.
The permitted and discretionary uses of the Industrial District are noted below.
They would fall under a ‘Waste Management Facility, Major” which is a
discretionary use. It is defined as follows.
“Waste Management Facility, Major” means a site used primarily for the
storage, processing, treatment and disposal of solid and/or liquid wastes,
which may have adverse environmental impact on adjacent sites by virtue of
potential emissions and/or appearance. Typical uses include sanitary landfills,
garbage transfer and compacting stations, recycling facilities, incinerators,
sewage lagoons, wrecking and scrap metal yards, and similar uses.”
If successful in their redesignation, a development permit for a discretionary
use would be required. The Municipal Planning Commission would determine
whether or not their application is approved.
11 2019.03.26
BYLAW NO. 1786
REDESIGNATION FROM AGRICULTURE DISTRICT
TO INDUSTRIAL DISTRICT
BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND
LAND USE BYLAW NO. 1773
WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000,
as amended, a Municipal Council has authority to govern and to pass bylaws respecting the municipality;
and
WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1773 in the manner hereinafter.
NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, and
under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26,
and amendment thereto, enacts as follows:
1. THAT in PART XIV- LAND USE MAPS, the relevant 15 +/- acres from the
SW 13-34-24 W4 shown on the sketch below, are to be redesignated from A-
Agricultural District to I - Industrial District.
12 2019.03.26
Bylaw No. 1786, Agriculture District to
Industrial District Bylaw Page 2 of 2
2. EFFECTIVE DATE
(1) This bylaw comes into effect upon third reading.
READ a first time on this 26th day of February, 2019.
READ a second time on this _____ day of________________, 2019.
READ a third time and final time of this ______ day of ___________________, 2019.
Reeve
Jerry Wittstock
Date Bylaw Signed
Interim Chief Administrative Officer
Peter Tarnawsky
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REQUEST FOR DECISION
Agenda Item #
5.3.1
SUBJECT:
Request to redesignate a portion of the NW 30-33-26 W4 (Plan 1014421;
Block 1; Lot 1) specifically a triangular piece of land approximately
250m2 east of the residence along the easterly parcel boundary, from
Agriculture District to Bylaw 1794 Direct Control District 6
MEETING DATE:
2019-03-26
PRESENTED BY: Barb Hazelton, Manager of Planning and Development
BACKGROUND/
PROPOSAL
Brian and Kathy Corrigal (BK Outdoor Budz Inc.) have applied to redesignate
the subject lands from Agriculture District to Direct Control District 6 to develop
a Micro Outdoor Cultivation for recreational use and, Processing and Federal
Medical Sales of Cannabis. The property is a 3.01-acre parcel.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Recent additions to Land Use Bylaw 1773 have included requirements for
both Cannabis Recreational Production/Cannabis Retail Facilities and Medical
Cannabis. Applications for Cannabis Recreational Production Facilities and
use are required to redesignate their property to a Direct Control District.
Medical Cannabis Production Facilities are required to redesignate to
Industrial. Since the nature of this application includes cultivation for some
recreational uses, a Direct Control District the applicable district.
The purpose of these districts is to provide for the development of land uses
under individually unique circumstances requiring site-specific controls where
the application of conventional land use districts would be inappropriate or
inadequate.
Direct Control Districts enable Council to specify those uses that may be
allowed, and gives Council the authority to regulate and control the use,
development and subdivision of land or buildings in any such manner as
Council may consider necessary, in the area designated as a direct control
district.
This district shall be applied where the development is, in the opinion of
Council, considered appropriate for the site having regard for the policies and
objectives of any statutory plans applicable to the site and surrounding area
and its compatibility with the scale and character of surrounding development;
or
The use of any other district on the site would, in the opinion of Council, result
in potential conflicts with existing or future surrounding developments, should
the full development potential of such district be utilized; or
The development is of a unique form or nature not contemplated or
reasonably regulated by another district.
The applicant is required to obtain a license through Health Canada. Health
Canada requires the following steps to their approval process:
• Application Screening
• Review and Security Clearance
22 2019.03.26
REQUEST FOR DECISION Agenda Item # 5.3.1 2 | Page
• Pre-Licensing and Approval Process
• Issuance of Licence
•
If the applicant gets through the Federal screening, review and security
clearance, they will receive a ‘Confirmation of Readiness’ prior to the issuance
of the licence. The final step required is the provision of a ‘site evidence
package’ and an ‘on-site pre-licence inspection’.
The following uses are being proposed for the Direct Control District 6.
Permitted Uses Discretionary Uses
Office Accessory use(s)
Portable Storage Container Cannabis Cultivation & Processing
Cannabis Medical Sales
As determined by Council or its
delegate
COSTS/SOURCE OF
FUNDING:
Redesignation fee is $1,200 payable by the applicant
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☐ Public Notification
☒ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☒ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO STRATEGIC PLAN:
Focused Growth
ATTACHMENTS:
Proposed Bylaw 1794 Direct Control District 6
Proposed District
Site Plan
RECOMMENDED ACTION:
1. Council move first reading of proposed Bylaw 1794.
2. Council direct staff to schedule the Public Hearing for April 23, 2019 at
10:00 a.m. as per Sec. 230 of the MGA, for the purposes of amending
Land Use Bylaw 1773 for the redesignation of portions of the NW 30-
33-26-W4 (Plan 1014421, Block 1, Lot 1), from the Agriculture District
to the Direct Control District 6.
COUNCIL OPTIONS:
1. Council move first reading of proposed Bylaw 1794.
2. Council move to schedule the Public Hearing for April 23, 2019 at
10:00 a.m. as per Sec. 230 of the MGA, for the purposes of amending
Land Use Bylaw 1773 for the redesignation of portions of the NW 30-
33-26-W4 (Plan 1014421, Block 1, Lot 1), from the Agriculture District
to the Direct Control District 6.
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3. Council select an alternative date for the public hearing.
4. Council amend the proposed Bylaw 1794 Direct Control District 6.
5. Council request more information prior to moving first reading.
MOTION: 1. Council move first reading of proposed Bylaw 1794.
2. Council move to schedule the Public Hearing for April 23, 2019 at
10:00 a.m. as per Sec. 230 of the MGA, for the purposes of amending
Land Use Bylaw 1773 for the redesignation of portions of the NW 30-
33-26-W4 (Plan 1014421, Block 1, Lot 1), from the Agriculture District
to the Direct Control District 6.
Prepared By: Barb Hazelton Reviewed By: Laurie Watt Approved By: Peter Tarnawsky
Manager, Planning & Development Director, Municipal Services Acting Chief Administrative Officer
24 2019.03.26
BYLAW NO. 1794
REDESIGNATION FROM AGRICULTURE DISTRICT
TO DIRECT CONTROL 6 DISTRICT
BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND
LAND USE BYLAW NO. 1773
WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000,
as amended, a Municipal Council has authority to govern and to pass bylaws respecting the municipality;
and
WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1773 in the manner hereinafter.
NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, and
under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26,
and amendment thereto, enacts as follows:
1. THAT in PART XIV- LAND USE MAPS, the specific area as outlined in the site plan
below, 250m2 +/- from Ptn. NW 30-33-26 W4, Lot 1, Block 1, Plan 1014421 be
redesignated from A- Agricultural District to Direct Control 6 District. The purpose of
this district is to provide an area where cannabis micro cultivations for recreational
use and micro process; federal medical sales may be accommodated.
25 2019.03.26
Bylaw No. 1794, Agriculture District to
Direct Control 6 District Bylaw Page 2 of 2
2. EFFECTIVE DATE
(1) This bylaw comes into effect upon third reading.
READ a first time on this 26 day of March, 2019.
Public Hearing Date on this 23 day of April, 2019
READ a second time on this _____ day of _______________, 2019.
READ a third time and final time of this ______ day of _________________, 2019.
Reeve
Jerry Wittstock
Date Bylaw Signed
Interim Chief Administrative Officer
Laurie Watt
26 2019.03.26
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103. DC6 – Specific Direct Control District
DC6 Location:
Plan 1014421, Block 1, Lot 1 (Part of NW ¼ Sec 30-33-26-W4M)
Purpose
To accommodate and allow for control of the development or expansion of a micro
outdoor cultivation, processing and Federal medical sales of Cannabis within
agricultural district parcels.
To prohibit uses that are not appropriate for the subject site, that may be in conflict
with adjacent land uses and development as determined by Council or its delegate.
To accommodate uses that are appropriate for the subject site, and are not in conflict
with adjacent land uses and development as determined by Council or its delegate.
(1) Permitted Uses
(a) Office
(b) Portable Storage Container
(2) Discretionary Uses
(a) Accessory Use(s)
(b) Cannabis Cultivation & Processing
(c) Cannabis Medical Sales
(d) As determined by Council or its delegate as being appropriate for the subject site
and surrounding land uses.
(3) Conditions of Development:
(a) All development conditions as determined by Council or its delegate, including
but not limited to Section 62 Medical Cannabis Production Facilities and Section
63 Cannabis Retail Sales and Cannabis Recreational Production Facility.
(4) Development Standards:
(a) All development standards as determined by Council or its delegate.
(5) Minimum Parcel Size:
(a) 250 m2 more or less.
(6) Maximum Number of Lots:
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(a) One (1).
(7) Minimum Setback Requirements:
(a) Front Yard:
i. 30.5 m (100 ft.) from the rights-of-way of all local roads.
(b) Side Yard: 7.6 m (20 ft.).
(c) Rear Yard: 7.6 m (25 ft.).
(d) Notwithstanding the above minimum setback requirements, accessory buildings
may be located at the discretion of Council or their Delegate.
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Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
5.3.2
SUBJECT:
Land Use Bylaw - Amendment from Agriculture District to
Local Rural Commercial District for a portion of the SE-19-34-24-W4
MEETING DATE:
2019-03-26
PRESENTED BY:
Barb Hazelton, Manager Planning & Development
BACKGROUND/
PROPOSAL
Carl and Tanya Scheunert have applied to redesignate an additional 3-
acres(+/-) portion of SE 19-34-24 W4 from the Agriculture District to Local
Rural Commercial District.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The subject parcel is bound by Range Road 245 on the east and is located
one (1) mile north of Highway 587. The portion of the quarter to be rezoned is
west and south of the developed yard site but will be contiguous to the existing
zoned lands. Trees screen the residence from the proposed LRC zoned lands.
The applicants have already redesignated a 2-acre area and have constructed
6560 ft2 building as an event venue for weddings, family reunions etc. with an
approximate capacity of 250 people.
The applicants would like to increase the area for redesignation by an
additional 3-acres. This additional area will provide for overflow parking and
over-night parking for RVs. This was not contemplated in the original
application, however, the applicants want to create an alternative to avoid the
potential of drinking and driving. No subdivision is proposed.
Below are the potential uses that can potentially be introduced on the lands
that have been redesignated to the Local Rural Commercial District:
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REQUEST FOR DECISION Agenda Item # 5.3.2 2 | Page
COSTS/SOURCE OF
FUNDING:
$900 cost for redesignation for the Developer
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☐ Public Notification
☒ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☒ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO STRATEGIC PLAN:
Focused growth
ATTACHMENTS:
Site Plan
Proposed Bylaw 1796
Letter of Intent
RECOMMENDED ACTION:
1. Council move first reading of proposed Bylaw 1796 for the purpose of
amending Land Use Bylaw 1773 by redesignating a portion of the SE 19-
34-24 W4 from Agriculture District to Local Rural Commercial District.
2. Council direct staff to schedule the Public Hearing, as per Section 230 of
the Municipal Government Act, to be held on April 23, 2019 at 11:00 a.m.
COUNCIL OPTIONS:
1. Council move first reading of proposed Bylaw 1796.
2. Council move to schedule the Public Hearing for April 23, 2019 at 11:00
a.m. for the purpose of amending Land Use Bylaw 1773 for the
redesignation of a portion of the SE 19-34-24 W4 from Agriculture District
to Local Rural Commercial District.
3. Council move to schedule the Public Hearing for an alternate date.
4. Council request more information prior to proceeding with first reading.
MOTION:
1. Council move first reading of proposed Bylaw 1796 for the purpose of
amending Land Use Bylaw 1773 by redesignating a portion of the SE 19-
34-24 W4 from Agriculture District to Local Rural Commercial District.
2. Council move to schedule the Public Hearing, as per Section 230 of the
Municipal Government Act, to be held on April 23, 2019 at 11:00 a.m.
Prepared By: Barb Hazelton
Manager, Planning & Development Reviewed By: Laurie Watt
Director, Municipal Services Approved By: Peter Tarnawsky
Acting Chief Administrative Officer
31 2019.03.26
BYLAW NO. 1796
REDESIGNATION FROM AGRICULTURE DISTRICT
TO LOCAL RURAL COMMERCIAL DISTRICT
BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND
LAND USE BYLAW NO. 1773
WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000,
as amended, a Municipal Council has authority to govern and to pass bylaws respecting the municipality;
and
WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1773 in the manner hereinafter.
NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, and
under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26,
and amendment thereto, enacts as follows:
1. THAT in PART XIV- LAND USE MAPS, the relevant 2.97 +/- acres of SE 19-34-24 W4 shown on
the sketch below are to be redesignated from A- Agricultural District to LRC- Local Rural
Commercial District.
2. EFFECTIVE DATE
(1) This bylaw comes into effect upon third reading.
READ a first time on this 26 day of March, 2019.
32 2019.03.26
Bylaw No. 1796, Agriculture District to
Local Rural Commercial District Bylaw Page 2 of 2
Public Hearing Date on this 23 day of April, 2019
READ a second time on this _____ day of _______________, 2019.
READ a third time and final time of this ______ day of _________________, 2019.
Reeve
Jerry Wittstock
Date Bylaw Signed
Interim Chief Administrative Officer
Laurie Watt
33 2019.03.26
34 2019.03.26
35 2019.03.26
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
6.1
SUBJECT:
Cancellation of Tax Forfeiture Taxes
MEETING DATE:
2019-03-26
PRESENTED BY: Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
In the 2018 Tax Forfeiture proceedings there were two parcels that came
under the Tax Forfeiture Recovery process and did not sell at the Public
Auction held in October 2018. These should also be expensed as bad debt
(doubtful accounts) and they total $14,523.05.
In addition, the County has had a parcel under Tax Forfeiture status for 15
years that has not sold, Roll 34232023000. According to Section 428.2(1) of
the Municipal Government Act states,
Despite anything in this Division, where a parcel of land
has been offered for sale but not sold at a public auction and the
certificate of title for the parcel has been marked “Tax Forfeiture”
by the Registrar, the municipality may request the Registrar to
cancel the existing certificate of title for the parcel of land and
issue a certificate of title in the name of the municipality on the
expiry of 15 years following the date of the public auction.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
As long as a title is in tax forfeiture status the amount may be recovered if it
does sell.
The rolls and totals to be expensed to bad debts (doubtful accounts) are:
Roll 32263416000 $ 5,855.81
Roll 32233114000 $ 8,667.24
$14,523.05
The County did not take Roll 32233114000 title as tax forfeiture due to
some environmental concerns. Going forward, this parcel will not be exempt
from taxation, however, administration requests that Council allow for it to
be penalty exempt. If the parcel was to sell, penalties would be assessed
and collected as part of the debt owed to the County.
Roll #32263416000 has had the title placed into tax forfeiture status and will
be exempt from taxation until such time as it sells or 15 years lapses.
Administration recommends that Council cancel the amount of $493.89 to
clear tax roll 34232023000. The roll has been exempt from taxation for the
last 15 years and this amount was expensed as bad debt at the time of Tax
Forfeiture title. This parcel is an abandoned nuisance grounds right next to
the rail line going North past Huxley. Administration would also apply to
remove the Tax Forfeiture status on this parcel. It would continue to be
exempt from taxation.
36 2019.03.26
REQUEST FOR DECISION Agenda Item # 6.1 2 | Page
The Municipal Government Act, Section 347 states “if a council considers it
equitable to do so, it may, generally or with respect to a particular taxable
property…(a) cancel or reduce tax arrears.” This section provides Council
with the authorization to cancel tax arrears.
COSTS/SOURCE OF FUNDING:
The Bad Debts (doubtful accounts) for 2018 was budgeted at $400,000 and
there remains $363,197. It includes the 2017 Ember/Gas Co-ops write off
and recoverable amounts through PERC. The total of the above accounts
to expense to this budget line is $14,029.16 (new amounts less the
cancellation).
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO STRATEGIC PLAN:
Financial Sustainability
ATTACHMENTS:
None
RECOMMENDED ACTION:
That Council approve the transfer of $14,523.05 to doubtful accounts for
2018; cancel the amount of $493.89 which removes it from doubtful
accounts and direct administration to exempt roll 32233114000 from
penalties.
COUNCIL OPTIONS:
1. That Council cancel the taxes as requested.
2. Accept as information.
MOTION:
Council approves the transfer of $14,523.05 to Doubtful Accounts for 2018
being uncollected taxes and penalties on Rolls 32263416000 &
32233114000; the cancellation of outstanding tax arrears in the amount of
$493.89 on Roll 34232023000 and to remove the Tax Forfeiture status
pursuant to Sections 347 & 428.2 of the Municipal Government Act.
Prepared By: Caroline Siverson Approved By: Mike Morton Reviewed By: Peter Tarnawsky
Tax/Assessment & Utilities Admin Director of Corporate Services Acting Chief Administrative Officer
37 2019.03.26
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
6.2
SUBJECT:
Bad Debts / Doubtful Accounts
MEETING DATE:
2019-03-26
PRESENTED BY:
Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
Due to the drop in oil revenues and the down turn of the economy, the past 4 years have seen
an increase in oil & gas companies entering into Receivership and Bankruptcy for failure to pay
their creditors, including the County, for unpaid linear and non-linear property taxes.
The purpose of a Receivership is to have a court or creditor appointed Receiver manage the
debtor company to (1) liquidate assets or (2) restructure the business to make it viable.
Restructuring may involve selling off corporate assets, entering into new commercial
agreements and negotiating settlements with creditors. When assets are liquidated, funds are
paid out to creditors based on the priority of the creditor’s security. During the time of the
Receivership, the general rule is that creditors cannot sue the debtor company for outstanding
amounts.
Pursuant to section 348 of the Municipal Government Act, the County is given a high priority
when it comes to payout:
348 Taxes due to a municipality
(a) are an amount owing to the municipality,
(b) are recoverable as a debt due to the municipality,
(c) take priority over the claims of every person except the Crown, and
(d) are a special lien
(i) on land and any improvements to the land, if the tax is a property
tax […]
Recently, the Supreme Court has ruled that environmental cleanup costs will get priority over
creditors when companies go bankrupt and the Alberta Court of Appeals has ruled that linear
taxes are unsecured (which is being taken to the Supreme Court) and both of these rulings
have directly impacted our ability to collect in a timely manner, if at all.
Currently there are nine (9) companies that are in our doubtful account listing, one (1) has been
struck and we have no ability to collect at this time, one (1) does not answer any of our
correspondence, two (2) are in bankruptcy and the rest are in receivership. It is likely that we
will collect all or a portion of two of the larger debtors in the not too distant future, however, the
others remain unknown at this time.
In addition, the province is working on creating guidelines as to when no further assessment will
be applied when a company’s structure is in question.
38 2019.03.26
REQUEST FOR DECISION Agenda Item # 6.2 2 | Page
To deal with the unfavorable legal decisions by the Alberta Court of Appeal, the County law firm
of record is taking another municipality’s unfavorable decision about the priority of municipal
taxes to the Supreme Court. This final attempt will clarify the ultimate priority of a municipality’s
property taxes, including linear taxes, in a Receivership and could initiate a change in
legislation. We have no timeline as to when this could happen.
Most Receivers are paying the post-receiver taxes when they are operating the business over a
period of time prior to a sale. There are some companies that have sold the assets but the pre-
receiver taxes have not paid to date, however some of these Receivers have funds in trust to
pay municipal taxes and payout may be on hold pending the Supreme Court decision.
In pursuing unpaid accounts, the County has incurred legal costs which have been added to the
tax roll, as per the Municipal Government Act, Section 553(1) “A council may add the following
amounts to the tax roll of a parcel of land (f) costs associated with tax recovery proceedings
related to the parcel.” These costs are charged the 2% penalty as well.
Given that the work required to deal with the Receivers is the same for all municipalities, our
law firm of record has offered, and the County has agreed, to split the costs of this work with
other municipalities that have retained our law firm. This allows for our law firm to develop a
consistent legal approach and lowers the costs for each municipality.
Outside of our tax collection efforts, the Province has provided a grant program to municipalities
which have been unable to collect taxes but are required to pay the Province the education
requisition and Designated Industrial Property requisition. Administration is actively applying for
the PERC/DIRC grants that the Province has provided, however, there may be a time that the
funds will no longer be available. Of the existing amounts classified as Doubtful accounts and
the amounts added today, there is the ability to possibly receive $287,000 through these grants
to put towards the tax arrears.
For 2018, we are recommending an addition of $872,512.67, outstanding linear/industrial taxes,
to expense as bad debts (doubtful accounts); the amount that is owing to the County from
seven (7) debtor companies.
For Council’s information, Administration advises that there are 3 large companies that are in
tax arrears for 1 year in the amount of $2,133,863.87 which has not been included in the
Doubtful Account classification. This decision was made after an in-depth discussion with our
auditors and legal team. When the arrears are only one year and there is an intent to pay, it is
the opinion that the accounts not be provided for and recognized as bad debts. Kneehill County
has also been successful in collection through Division 9 of the MGA for three smaller amounts
that were 1 year in arrears.
The total current outstanding industrial/linear tax arrears at December 31, 2018 is
approximately $4,750,812.75.
DEFINITIONS Bad Debts: are classified as an operating expense included in the Statement of Operations for
the current year only.
Allowance for Doubtful Accounts: includes the current year bad debts, but also includes the
accumulated amount of bad debts over time and is a contra taxes receivable (Note 3) and
included on the Statement of Financial Position.
39 2019.03.26
Document Last Updated February 27, 2018
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The following accounts have 2018 tax arrears that Administration is recommending be
expensed as Bad Debts (Doubtful Accounts):
Roll Municipal
Levy
Education
Taxes
Other Taxes Penalties &
Costs Jan 1
to Dec 31,
2017
Total
28200631410 $1,783.93 $49.63 $16.62 $3,372.24 $5,222.42
28200740900 $170.60 $46.53 $9.17 $72.64 $298.94
28201220410 $2,476.84 $87.18 $133.10 $884.33 $3,581.45
28201820500 $8,312.95 $637.12 $446.73 $2,997.56 $12,394.36
28210241500 $3,791.60 $76.96 $203.74 $1,285.25 $5,357.55
28210241510 $6,897.13 $140.92 $370.65 $1,790.43 $9,199.13
28210310800 $2,014.39 $57.39 $108.24 $727.61 $2,907.63
28211231100 $11,535.27 $710.58 $619.80 $4,322.26 $17,187.91
28211841500 $3,410.30 $63.58 $183.25 $1,182.05 $4,839.18
28212010200 $1,655.80 $74.79 $88.98 $566.20 $2,385.77
28212010800 $167,179.79 $4,739.74 $8,982.85 $57,288.92 $238,191.30
28212231400 $2,471.09 $50.39 $132.78 $1,107.12 $3,761.38
28213431200 $6,181.24 $537.23 $332.13 $2,253.60 $9,304.20
28221341000 $309.38 $84.39 $16.62 $772.51 $1,182.90
28221610700 $2,408.88 $50.24 $129.41 $834.74 $3,423.27
28222431100 $4,219.14 $113.06 $226.71 $1,439.02 $5,997.93
28222431120 $415.73 $113.40 $22.37 $1,373.26 $1,924.76
28222431400 $184.20 $50.24 $9.90 $79.13 $323.47
28222541000 $189.94 $51.87 $10.16 $81.60 $333.57
28241620600 $125.18 $34.14 $6.73 $304.04 $470.09
29210910700 $2,156.63 $91.38 $115.92 $772.28 $3,136.21
29210920600 $1,446.79 $130.50 $77.73 $542.57 $2,197.59
29243131400 $161.17 $161.17
29251041000 $1,413.86 $58.54 $75.97 $62.56 $1,610.93
30230631400 $364.33 $19.23 $19.58 $15,544.16 $15,947.30
30231141500 $12,655.37 $3,451.75 $679.94 $60,933.88 $77,720.94
30232241500 $1,761.79 $115.89 $94.68 $2,168.02 $4,140.38
31231231100 $1,579.54 $62.40 $84.85 $2,098.00 $3,824.79
32232410800 $2,196.20 $97.52 $115.29 $438.50 $2,847.51
32232420600 $2,425.39 $47.22 $166.92 $5,021.79 $7,661.32
32240810200 $172.40 $172.40
32252631410 $1,016.69 $1,016.69
33242220400 $98.22 $26.80 $8.54 $1,792.47 $1,926.03
40 2019.03.26
REQUEST FOR DECISION Agenda Item # 6.2 4 | Page
40000230000 $170,133.06 $170,133.06
40000370000 $273.73 $74.63 $14.79 $143.71 $506.86
40001010000 $2,333.16 $636.37 $125.37 $125.04 $3,219.94
40001030000 $2,606.09 $710.87 $139.97 $7,507.55 $10,964.48
40001620000 $2,737.57 $2,737.57
40001640000 $1,169.80 $319.08 $62.84 $2,748.10 $4,299.82
40001680000 $115,164.04 $31,411.03 $6,188.00 $75,110.53 $227,873.60
40001750000 $1,166.44 $318.15 $62.67 $579.61 $2,126.87
Totals $374,544.76 $45,340.74 $20,083.00 $432,544.17 $872,512.67
COSTS/SOURCE OF
FUNDING:
The Bad Debts (doubtful accounts) for 2018 was budgeted at $400,000 and there remains
$363,197. It includes the 2017 Ember/Gas Co-ops write off and recoverable amounts through
PERC. The total of the above accounts to expense to this budget line is $872,512.67.
When unanticipated payments are made to accounts that have already been written off in
previous years, the financial statements will show the payments received in the financial
statement for the current year.
If all is approved by Council, the total doubtful accounts indicated in the Note of Taxes
Receivables on the Statement of Financial Position for 2018 will be $2,616,948.88.
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO
STRATEGIC PLAN:
Financial Sustainability
ATTACHMENTS:
RECOMMENDED
ACTION:
That Council approve the transfer of these doubtful accounts in the amount of $872,512.67 for
2018.
COUNCIL
OPTIONS:
1. That Council approve to transfer the total doubtful amount of $872,512.67 for the above tax
rolls.
2. Accept as information.
41 2019.03.26
Document Last Updated February 27, 2018
MOTION:
Council approves the transfer of $872,512.67 to Doubtful Accounts for 2018 uncollected taxes,
penalties and costs on rolls: 28200631410, 28200740900, 28201220410, 28201820500,
28210241500, 28210241510, 28210310800, 28211231100, 28211841500, 28212010200,
28212010800, 28212231400, 28213431200, 28221341000, 28221610700, 28222431100,
28222431120, 28222431400, 28222541000, 28241620600, 29210910700, 29210920600,
29243131400, 29251041000, 30230631400, 30231141500, 30232241500, 31231231100,
32232410800, 32232420600, 32240810200, 32252631410, 33242220400, 40000230000,
40000370000, 40001010000, 40001030000, 40001620000, 40001640000, 40001680000,
40001750000
Prepared By: Caroline Siverson Approved By: Mike Morton Reviewed By: Peter Tarnawsky
Tax/Assessment & Utilities
Administrator
Director of Corporate Services Chief Administrative Officer
42 2019.03.26
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
6.3
SUBJECT:
Cancellation of Linear Taxes for Roll 40001750000
MEETING DATE:
2019-03-26
PRESENTED BY: Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
There have been some industrial and linear accounts with tax arrears since
2017. We have attempted to collect, however this company went into
bankruptcy and is no longer operating. The Supreme Court decision regarding
the Redwater legal case ruled that environmental cleanup costs will get priority
over creditors when companies go bankrupt. Ultimately, this decision indicates
that in this company’s case, there will be no funds remaining to pay our linear
taxes.
Council resolved to place the 2017 tax arrears for Roll 40001750000 as bad
debt (doubtful account) during year end procedures in Motion 148/17 for the
amount of $1,826.22. There is a 2018 balance of $2,126.87. The County has
and will apply for the Provincial Education Requisition Credit and the
Designated Industrial Property Credit in the amount of $711.90.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Unfortunately, we don’t expect to receive payment on this tax roll. This
account has no further assessment.
The Municipal Government Act, Section 347 states “if a Council considers it
equitable to do so, it may, generally or with respect to a particular taxable
property…(a) cancel or reduce tax arrears.” This section provides Council with
the authorization to cancel tax arrears.
COSTS/SOURCE OF
FUNDING:
When payments are made to accounts that have already been written-off in
previous years, or an amount owing is cancelled by Council, the financial
statements will show it as a decrease to the Doubtful Accounts. Cancelling the
amount of $3,953.09 will decrease the amount of Bad Debts on the financial
statements.
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☐ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
43 2019.03.26
REQUEST FOR DECISION Agenda Item # 6.3 2 | Page
LINK TO STRATEGIC PLAN:
Financial Sustainability
ATTACHMENTS:
1. Copy of Request for Decision, dated April 10, 2018
2. Minutes showing Motion 106/18 for previous balance allocated to doubtful
accounts
RECOMMENDED ACTION:
That Council approve cancellation of outstanding tax arrears and inactivate
Roll 40001750000 pursuant to Section 347 of the Municipal Government Act
and apply for the Provincial Education Requisition Credit.
COUNCIL OPTIONS:
1. That Council cancel the taxes and penalties as requested.
2. Accept as information.
MOTION:
Council approves the cancellation of outstanding tax arrears in the amount of
$3,953.09; and request to inactivate Roll 40001750000 pursuant to Section
347 of the Municipal Government Act based on the inability to collect due to
corporate bankruptcy; and that County apply for the Provincial Education
Requisition Credit.
Prepared By: Caroline Siverson Approved By: Mike Morton Reviewed By: Peter Tarnawsky
Tax/Assessment & Utilities
Administrator
Director of Corporate Services Acting Chief Administrative Officer
44 2019.03.26
DocumentLastUpdatedApril15,2014
REQUESTFORDECISION
AgendaItem#
6.1
SUBJECT:
WRITE-OFFS / DOUBTFUL ACCOUNTS
MEETINGDATE:
2018-04-10
PRESENTEDBY:
MIKE MORTON, DIRECTOR OF CORPORATE SERVICES
BACKGROUND/
PROPOSAL
Due to the drop in oil revenues and the down turn of the economy, the last 3 years have seen
an increase in oil & gas companies entering into Receivership and Bankruptcy for failure to
pay their creditors, including the County, for unpaid linear and non-linear property taxes.
The purpose of a Receivership is to have a court or creditor appointed Receiver manage the
debtor company to (1) liquidate assets or (2) restructure the business to make it viable.
Restructuring may involve selling off corporate assets, entering into new commercial
agreements and negotiating settlements with creditors. When assets are liquidated, funds are
paid out to creditors based on the priority of the creditor’s security. During the time of the
Receivership, the general rule is that creditors cannot sue the debtor company for outstanding
amounts.
Pursuant to section 348 of the Municipal Government Act, the County is given a high priority
when it comes to payout:
348 Taxes due to a municipality
(a) are an amount owing to the municipality,
(b) are recoverable as a debt due to the municipality,
(c) take priority over the claims of every person except the Crown, and
(d) are a special lien
(i) on land and any improvements to the land, if the tax is a property
tax […]
Traditionally, the County sued on the unpaid property accounts, through the Statement of
Claim process. This process provided good results, with the County forcing debtor companies
to pay through various civil remedies, like garnishing bank accounts. However, the County has
reconsidered this approach in light of (1) a recent unfavorable decision from the Alberta Court
of Queen’s Bench about a municipality’s priority for linear taxes (the largest source of tax
revenue for the County); (2) the position of Receivers that linear taxes are not secured by the
Municipal Government Act; (3) the increased size and number of debtor companies in
Receivership; and (4) that the traditional approach may lower the County’s status from a
secured to non-secured creditor. Currently $830,735.20 is owing to the County from eight (8)
debtor companies for 2017.
To deal with the unfavorable legal decisions by the Court of Queen’s Bench, our law firm is
taking another municipality’s unfavorable Court of Queen’s Bench decision about the priority of
municipal taxes to the Alberta Court of Appeal. The Court of Appeal should clarify the ultimate
AT
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45 2019.03.26
REQUESTFORDECISIONAgendaItem#6.12|Page
priority of a municipality’s property taxes, including linear taxes in a Receivership. That appeal
is expected to be heard in June 2018 with a decision rendered several months later.
In the meantime, our law firm has been in contact with various Receivers to bring Post-
Receivership taxes current. This has so far resulted in approximately $300,000 being paid to
the County. Through the Court process, the Receiver has required that the County not apply
those funds to Pre-Receivership taxes, despite the wording of the MGA which would require
the County to do so.
The law firm has had increasing success in having Receivers put aside money on the sale of
corporate assets until the decision of the Court of Appeal is delivered. With some exceptions, if
the law firm is fully successful at the Court of Appeal, the County should receive priority payout
of those funds in the Receiverships it is involved in.
In pursing unpaid accounts, the County has incurred legal costs which have been added to the
tax roll, as per the Municipal Government Act, Section 553(1) “A council may add the following
amounts to the tax roll of a parcel of land (f) costs associated with tax recovery proceedings
related to the parcel.” These costs are charged the 2% penalty as well and the total costs to
date are $22,378 which we may or may not expect to collect.
Given that the work required to deal with the Receivers is the same for all municipalities, our
law firm has offered, and the County has agreed, to split the costs of this work with other
municipalities that have retained our law firm. This allows for our law firm to develop a
consistent legal approach and lowers the costs for each municipality. In short, the County
receives better service for less cost.
Outside of our tax collection efforts, the Province has provided a grant program to
municipalities which have been unable to collect taxes but are required to pay the Province
education fees. We have done so for 2015, 2016 & anticipate the request for 2017 later this
year. If payment is then received from the debtor companies, the education portion is returned
to the Province.
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DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The following accounts have 2017 tax arrears that are doubtful for collection:
Roll Municipal
Levy
Education
Taxes
Other Taxes Penalties &
Costs Jan 1 to
Dec 31, 2017
Total
28200631410 1,838.88 53.96 94.42 80.23 2,067.49
28200641010 1,319.79 87.57 67.73 59.59 1,534.68
28200710700 165.97 49.99 8.52 9.07 233.55
28200740900 168.22 50.67 8.63 9.19 236.71
28201220410 2,550.85 96.52 130.89 112.25 2,890.51
28201820500 8,249.17 708.14 423.29 378.97 9,759.57
28210241500 3,739.58 84.32 191.89 162.24 4,178.03
28210241510 4,999.80 86.64 256.74 215.68 5,558.86
28210310800 2,119.80 62.96 108.78 92.58 2,384.12
28211231100 12,209.39 789.26 626.50 550.45 14,175.60
28211841500 3,458.80 69.88 177.48 149.73 3,855.89
28212010200 1,601.70 81.54 82.19 71.32 1,836.75
28212010800 165,394.46 5,209.58 8,486.88 7,235.27 186,326.19
28212231400 3,355.35 55.27 172.17 144.75 3,727.54
28213431200 6,148.02 590.97 315.46 285.00 7,339.45
28221341000 2,489.00 92.01 127.75 109.44 2,818.20
28221610700 2,439.05 55.27 121.99 105.70 2,722.01
28222431100 4,159.71 123.25 213.45 181.66 4,678.07
28222431120 4,487.02 123.63 230.25 195.57 5,036.47
28222431400 183.05 55.27 9.86 10.02 258.20
28222541000 189.24 57.00 9.71 10.34 266.29
28241620600 977.33 37.92 50.15 43.04 1,108.44
29210910700 2,211.76 99.78 113.50 97.97 2,523.01
29210920600 1,483.53 144.87 76.12 68.86 1,773.38
29243131400 215.04 11.04 374.77 600.85
30230631400 373.30 21.20 19.16 5,680.13 6,093.79
30231141500 38,040.50 3,805.76 1,951.97 39,642.79 83,441.02
30232241500 1,808.46 127.22 92.80 1,282.22 3,310.70
30242920300 0.00 0.00 0.00 6,824.64 6,824.64
31231231100 1,581.37 68.74 81.14 1,288.25 3,019.50
31243441600 403.89 16.32 420.21
32232420600 2,495.76 52.06 165.73 6,511.67 9,225.22
32240810200 601.09 24.28 625.37
32252631410 3,643.04 147.18 3,790.22
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REQUESTFORDECISIONAgendaItem#6.14|Page
33242220400 100.00 29.39 6.47 6,227.36 6,363.22
Roll Municipal
Levy
Education
Taxes
Other Taxes Penalties &
Costs Jan 1 to
Dec 31, 2017
Total
40000230000 134,148.74 134,148.74
40000370000 341.90 102.98 17.54 18.68 481.10
40001030000 17,301.72 5,211.53 887.81 4,066.30 27,467.36
40001620000 14,764.1 596.47 15,360.57
40001640000 1,196.16 360.30 61.38 1,826.80 3,444.64
40001680000 182,638.14 55,013.24 9,371.70 9,979.73 257,002.81
40001750000 1,297.79 390.81 66.60 70.92 1,826.22
Totals $502,741.73 $74,049.50 $24,837.69 $229,106.17 $830,735.20
COSTS/SOURCEOF
FUNDING:
The Doubtful Accounts for 2017 was budgeted at $800,000. The total of the above accounts to
expense to this budget line is $830,735.20.
When unanticipated payments are made to accounts that have already been written off in
previous years, the financial statements will show the payments received in the financial
statement for the current year. The 2017 Financial Statements will reflect a reduction (as a
recoverable amount) to the doubtful accounts in the amount of $262,432.
The total doubtful accounts indicated in the Note of Tax Receivables on the Statement of
Financial Position for 2017 will be $1,737,728.73.
ENGAGEMENT:
For financial statement preparation, auditors
LINKTO
STRATEGICPLAN:
N/A
ATTACHMENTS:
NONE
RECOMMENDED
ACTION:
That Council approve the transfer of these doubtful accounts in the amount of $830,735.20 for
2017.
COUNCIL
OPTIONS:
1. That Council approve to transfer the total doubtful amount of $830,735.20 for the
above tax rolls.
2. Accept as information.
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MOTION:
Council approves the transfer of $830,735.20 to Doubtful Accounts for 2017
uncollected taxes, penalties and costs on rolls
28200631410, 28200641010, 28200710700, 28200740900, 28201220410,
28201820500, 28210241500, 28210241510, 28210310800, 28211231100,
28211841500, 28212010200, 28212010800, 28212231400, 28213431200,
28221341000, 28221610700, 28222431100, 28222431120, 28222431400,
28222541000, 28241620600, 29210910700, 29210920600, 29243131400,
30230631400, 30231141500, 30232241500, 30242920300, 31231231100,
31243441600, 32232420600, 32240810200, 32252631410, 33242220400,
40000230000, 40000370000, 40001030000, 40001620000, 40001640000,
40001680000, 40001750000.
Prepared By: Caroline Siverson Approved By: Mike Morton Reviewed By: Al Hoggan
Tax & Assessment Administrator Director of Finance Chief Administrative Officer
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Document Last Updated February 27, 2018
+
REQUEST FOR DECISION
Agenda Item #
6.4
SUBJECT:
Master Rates Bylaw
MEETING DATE:
2018-03-26
PRESENTED BY: Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
Transportation has completed a review of Master Rates and is bringing
forward recommendations for Council’s consideration.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Summary of Price Adjustments
(Residential) Dust Suppression/ Calcium Chloride:
Prices have been adjusted accordingly with the supplier cost of product. As of
last year the fee of Calcium Chloride was $5.35/meter, recommending a fee
decrease to $5.24/meter.
(Residential) Dust Suppression / Spec Crude:
Prices have been adjusted accordingly with the supplier cost of product. As of
last year the fee of Spec Crude was $32.50/meter, recommending a fee
increase to $34.11/meter.
(Industrial/Commercial) Road Inspections/Rig Moves:
Rates have been adjusted for the purpose of comparisons with other
neighboring municipalites; as well having one fee that is adjusted to
agreements that Kneehill County has in place. The current Bylaw’s rate is
$200.00, recommending a fee increase to $300.00., reflecting the increased
cost to provide this service.
(Industrial/Commercial) Road Permits:
Prices have been modified accordingly with other neighboring municipalaities.
The current Bylaw’s rate is $20.00, recommending a fee increase to $25 to
reflect the increased cost to provide this service.
(Services to Other Municipalities) Equipment Services
In the current Bylaw, overtime required of Kneehill County employees was
never considered. Therefore, overtime rate at 100% ARHCA rate has been
included.
58 2019.03.26
REQUEST FOR DECISION Agenda Item # 6.4 2 | Page
“New” Services
(Residential & Industrial/Commercial) Road Development Assessment
Fee - $750.00 fee
Service and rate has been included and is comparable with other
municipalities.
(Industrial/Commercial) Temporary Right of Way Water Line Agreement -
$300.00 fee
Rates have been included comparable with other municipalities; as well
having one fee that is adjusted to agreements that Kneehill County has in
place. This is to reflect the cost to provide this service.
(Services to Other Municipalities) Hydro Vac Fee- $206.25 this fee
includes two staff members.
With ongoing service and labour use, administration recommends establishing
a fixed rate for this piece of equipment. This piece of equipment is not listed in
the ARHCA fee book. Administration calculated the cost by taking the
average industry fee less 25%.
(Services to Other Municipalities) Dust Suppression/ Calcium Chloride-
$10.47/meter.
With the ongoing service and labor use, administration requests to establish a
fixed rate. This is to reflect the current cost, without the subsidy to residents.
(Services to Other Municipalities) Dust Suppression/ Spec Crude-
$39.35/meter.
With the ongoing service and labor use, administration requests to establish a
fixed rate. This is to reflect the current cost, without the subsidy to residents.
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☒ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☒ Inter-Municipal Agreement ☐ Other-
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Master Rates Bylaw 1795
RECOMMENDED ACTION:
That Council gives all three readings to Master Rates Bylaw 1795 as
presented.
59 2019.03.26
Document Last Updated February 27, 2018
COUNCIL OPTIONS:
1. That Council give three readings to Master Rates Bylaw 1795 as
presented.
2. That Council gives first reading to Master Rates Bylaw 1795.
3. That Council give all three readings to Master Rate Bylaw 1795, as
amended.
4. That Council receives for information.
MOTION:
That Council give first reading to Bylaw 1795, that being a bylaw to establish
rates, fees and charges for various Operations products, permits and services.
That Council give second reading to Bylaw 1795.
That Council give unanimous consent to for third and final reading to Bylaw
1795.
That Council provide third reading to Bylaw 1795.
Prepared By: Kylie Van der Kuil Approved By: Brad Buchert Reviewed By: Peter Tarnawsky
Transportation Administrative
Assistant
Sr. Manager of Transporation Interim Chief Administrative
Officer
60 2019.03.26
BYLAW NO 1795
MASTER RATES BYLAW
BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO ESTABLISH
RATES, FEES, AND CHARGES FOR VARIOUS GOODS, LICENSES, PERMITS AND SERVICES.
WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000,
as amended, a Municipal Council has authority to govern and the authority to pass Bylaws respecting
the municipality, including services provided by or on behalf of the Municipality; and
WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000,
as amended, a Municipal Council has authority to govern and the authority to pass Bylaws respecting
the municipality, including establishing fees for licenses, permits and approvals that are higher for
persons or businesses who do not reside or maintain a place of business in the municipality; and
WHEREAS, the Municipal Council deems it appropriate to establish rates, fees and charges for the
various licenses, permits, goods and services, provided by Kneehill County; and
NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, enacts as
follows:
1. This bylaw shall be cited as the Master Rates Bylaw.
2. The annual rates, fees, and charges for various goods, licenses, permits and services shall be
established as per Schedule “A”, attached to and forming part of this Bylaw.
3. Master Rates Bylaw 1781 is hereby repealed
4. That this bylaw shall take effect at third reading.
READ a first time on this 26th day of March, 2019.
READ a second time on this 26thday of March, 2019.
UNANIMOUS permission for third reading given in Council on the 26th day of March, 2019.
READ a third time and final time of this 26thday of March, 2019.
Reeve
Jerry Wittstock
Date Bylaw Signed
Interim Chief Administrative Officer
Peter Tarnawsky
61 2019.03.26
Bylaw No. 1795, Master Rates Bylaw Page 2 of 17
** MOST GOODS AND SERVICES LISTED ARE SUBJECT TO GST **
ADMINISTRATION & FINANCE
Aerial Photos
Description Fee
Land Owners No Fee
Others $0.25 each
Geo-Referenced Photos
Description Fee
Set up fee & first 1/4 $50.00
Additional quarters $25.00
Kneehill County Maps
Description Fee
24 inch - regular $10.00 each
32 inch - regular $15.00 each
32 inch - laminated $35.00 each
42 inch - regular $20.00 each
42 inch - laminated $40.00 each
60 inch - regular $30.00 each
On CD $10.00 each
Map Book $25.00 each
Mailing Tube $10.00 each
Shipping Charges $10.00 each
Custom Plotter (Scanned)
Description Fee
24 inch $50.00 each
32 inch $75.00 each
42 inch $100.00 each
60 inch $150.00 each
Map scanned and put on CD $75.00 each
Fax Charges
Description Fee
Alberta(Local) $0.50 per page
Out of province $1 per page
MASTER RATES BYLAW #1795
SCHEDULE “A”
62 2019.03.26
Bylaw No. 1795, Master Rates Bylaw Page 3 of 17
Flags
Description Fee
County $70 each
Photocopies
Description Fee
Ratepayers/Non- staff $0.50 per page
Staff $0.10 per page
Late Penalty Charges
Description Fee
Account Receivable Billings 1.5% per month
NSF Returned Cheque
Description Fee
NSF Returned Cheque $30.00 each
Tax Certificates
Description Fee
Tax Certificate $20.00 each
Tax Registration $100.00/file
Well Drilling Equipment Tax
Description Fee
As per Municipal Government Act http://www.qp.alberta.ca
Assessment Sheets
Description Fee
Assessment Summary or Detail Sheet (Free to
Landowner) $5.00 each
Additional pages $1.00 each
Assessment Appeal Fees
Description Fee
Residential & Farm (Refundable if Successful) $50.00 each
Non-Residential (Refundable if Successful):
Assessment Value of $1.00 to $500,000 $100.00 each
Assessment value of $500,001 to $5,000,000 $200.00 each
Assessment value of $5,000,001 and above $500.00 each
Reports/Details/Photocopies $5.00 each
Election
Description Fee
Nomination Paper Filing Fee $100.00
FOIP Services
Description Fee
Searching for, locating and retrieving a record $7.50 per 1/4 hour
Producing a copy of a record:
i) Paper copies $0.50 per page
ii) Electronic copies (i.e. USB) Cost
iii) Large Format (i.e. maps) Cost
Preparing and handling a record for disclosure $7.50 per 1/4 hour
Supervising the examination of a record $7.50 per 1/4 hour
Shipping a record or a copy of a record Cost
63 2019.03.26
Bylaw No. 1795, Master Rates Bylaw Page 4 of 17
AGRICULTURAL SERVICE BOARD
ASB Rental Equipment
Description Fee
Cattle Scale (Free to 4-H) $100.00 per day min.
Brillion Grass Seeder $175.00 per day min.
Hayland / Pasture Float $225.00 per day min.
No Till Drill - 15' $20/acre - $400/day min
Pasture Sprayer $150.00 per day min.
Portable 12" Loading Chute (Free to 4-H) $100.00 per day min.
Private Land Weed Control $75.00/acre plus chemicals
Solar Watering System (First Time Users; Free 2 Week
Trial) $150.00 per week min.
Spreaders (skid mount pneumatic, mechanical) $30.00 per day min.
Hand Crank Spreader Free- use agreement
Livestock Tag Reader Free- use agreement
AG. Plastic Recycling Roller $50.00 per day
Urban Weed & Pest Inspection Fee $30.00/hr + $0.55/km
Pasture Land Lease Tendered
* There will be an additional cleaning fee of $75 for any rental equipment returned
unclean subject to Management discretion
Gopher Poison
Description Fee
2% Liquid Strychnine Current market price plus 10%
OPERATIONS
Residential
Approaches Approach/Crossing
Description Fee
Residential/Farm No Fee
Application Fees
Description Fee
Commercial: staked $300.00 each
Pipeline Crossing Application $300.00 each
Grader
Description Fee
Grading Private Laneway/Snowplowing Services per half
hour $75.00 per half hour
Grading Private Laneway Snowplowing Services exceeding
½ hour $135.00 exceeding ½ hour
64 2019.03.26
Bylaw No. 1795, Master Rates Bylaw Page 5 of 17
Rig Moves
Description Fee
Rig Moves-Inspection Overweight & Moves $200.00 each
Dust Control
Description Fee
Calcium Chloride $5.2435/metre
Spec Crude $34.112.50 /metre
Road Development Assessment Fee Permit Fixed Fee
Description Fee
Road Development Assessment Fee Road Permit Fixed Fee $75020.00 each
Industrial/Commercial
Road Bonds
Description Fee
Road Bonds As per Agreement
Temporary Right of Way Water Line Agreement Services To Other Municipalities
Description Fee
Temporary Right of Way Water Line Agreement
Equipment/Services
$300.00Alberta
Roadbuilders and Heavy
Construction Ass’n Rate
Guide less 25%
Road Products Kneehill County Cost
Approaches/Crossings
Description Fee
Pipeline Crossing Application $300.00 each
Approaches $300.00
Road Inspection/ Rig Moves
Description Fee
Inspections $300.00
Road Permit
Description Fee
Fixed Fee Road Permit $25.00
Road Development Assessment Fee
Description Fee
Road Development Assessment Fee $750
Services to Other Municipalities
Equipment/Services
Description Fee
Equipment/Services 25% less of Alberta
Roadbuilders and Heavy
Construction Ass’n during
business hours any
Overtime required will be
subjected to 100% of ARHCA
fee applies.
65 2019.03.26
Bylaw No. 1795, Master Rates Bylaw Page 6 of 17
Hydro Vac Fee $206.25 this includes two
staff members
Dust Control
Description Fee
Calcium Chloride $10.47/ meter
Spec Crude $39.35/ meter
Road Product
Description Fee
Road product Kneehill County Cost
PARKS & CEMETERIES
Braconnier Campground Fees
Tenting per night $15.00
RV/Trailer per night $20.00
Torrington Campground Fees
Tenting per night $15.00
RV/Trailer per night $20.00
Swalwell Campground Fees
Tenting per night $15.00
RV/Trailer per night $20.00
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Bylaw No. 1795, Master Rates Bylaw Page 7 of 17
Keiver’s Lake Campground Fees
Tenting per unit per night (non-reservable stalls) $20.00
Un-serviced sites per unit per night (non-reservable stalls) $25.00
Serviced Sites per unit per night (non-reservable) $30.00
Serviced Site (reservable) $30.00
Group Site- RV/Trailer Group per night (minimum of 4 @
$25/unit per night) $25.00
Reservation Deposit for RV Group Site(minimum of 4 units
@ $25/unit per night) $100.00
Group Site- Tents per night (minimum of 4 units @
$20/unit per night) $20.00
Changes to campsite reservations (no charge for
address/name changes-non-refundable) $5.00
Reservation for Day Use Area (not including playground
area) $50.00
* Prepayments and deposits only refunded with 72 hours’ notice.
Firewood
Description Fee
Firewood per bundle $10.00
Mowing
Description Fee
Mowing (per unit per hour) Per Province of Alberta Rates
Commemorative Bench Fee
Description Fee
Commemorative Bench $2,000.00 per bench
Cemetery Plot (2 plot limit)
Description Fee
Resident, Property Owner, former County resident $500.00 each
Non-County Resident-Outside geographic area $1500.00 each
Cemetery Maintenance
Description Fee
Trochu Catholic $200.00 per year
Roman Catholic Cemetery $200.00 per year
Torrington Trinity Lutheran Cemetery $200.00 per year
Trochu St. John’s Lutheran $200.00 per year
PROTECTIVE SERVICES
Burn Permit
Description Fee
Burn Permit No Fee
67 2019.03.26
Bylaw No. 1795, Master Rates Bylaw Page 8 of 17
Inspections for Licensing and Insurance
Description Fee
Small Business $75.00 (plus travel @KC rates)
Multiple Occupancy $150.00 (plus travel @KC rates)
All Other Occupancies $150.00 (plus travel @KC rates)
Occupant Load Calculation and Report
Description Fee
Small Business $75.00 (plus travel @KC rates)
Multiple Occupancy $150.00 (plus travel @KC rates)
All Other Occupancies $150.00 (plus travel @KC rates)
Fireworks
Description Fee
Fireworks Discharge Permit No Fee – In Burn Permit Process
Fire Investigation Services
Description Fee
Each Safety Codes Officer $75.00 per hour (plus travel @KC rates)
Witness Services- Each Safety Codes Officer $100.00 per hour (plus travel @KC rates)
Witness - Civil Litigation $100.00 per hour
Fire Services Fees
Motor Vehicle Collision Rate - Equipment
Charges
Current AB Infrastructure Rate Per unit
Per Hour
Fee for Service Recovery – Per Unit Per Hour AB Infrastructure Rates
Fee for Service Recovery- Materials Actual Expenses/Costs
Mutual Aid Responses- Equipment, Manpower or Other Resources
Description Fee
Mutual Aid Responses- Equipment,
Manpower or Other Resources Pursuant to Mutual Aid Agreements
Animal Control
Description Fee
Annual License Fee - Unaltered or Altered
Dog No Fee each
Replacement Tag $2.00 each
Impound Fee Cost
Boarding Fee Cost
Veterinarian Fee Cost
Kennel License Fee $100.00
Peace Officer Bylaw Enforcement
Description Fee
Peace Officer Bylaw Enforcement As per Agreement
Unsightly Properties – Cost of Ordered
Clean-Up As per Municipal Government Act
Mowing Properties (per unit per hour) Per Province of Alberta Rates
68 2019.03.26
Bylaw No. 1795, Master Rates Bylaw Page 9 of 17
PLANNING AND DEVELOPMENT
General
Description Fee
Appeal Fees- owners/adjacent $300.00 each
ASP - New Specific Proposal $5000.00 each
ASP/LUB Amendment /Review $2000.00 each
Outline/Concept Plan $2500.00 each
Outline/Concept Plan Amendment $1000.00 each
Municipal Development Plan Amendment $2000.00 each
Inter-municipal Development Plan Amendment $2000.00 each
Caveat Discharge $100.00 each
Rural Address Sign $250.00 each
Request For File Search (1/2 hr. min.) $50.00 per hour
Land Use By-Law $20.00 each
Land Use By-Law Maps $25.00 each
Municipal Development Plan $15.00 each
Area Structure Plan - electronic copy $25.00 each
Area Structure Plan – supportive reports electronic $25.00 each
Certificate of Compliance- $100.00 each
Rezoning / Re-designation $900.00 each
Rezoning Direct Control $1,200.00 each
Road Closure Request Application $1,000.00 each
Contravention to Land Use By-Law $1600.00
Development Permits- Class 1 – Minor Development
Description Fee
Additions to Buildings <500 sq. ft $75.00 each
Additions to Buildings >500 sq. ft $100.00 each
Porches $75.00 each
Fences $40.00 each
Signs $75.00 each
Accessory Buildings 200 – 499 sq. ft. $50.00 each
Accessory Buildings >500 sq. ft. $100.00 each
Temporary Buildings $75.00 > 200 sq. ft. each
Minor Home Occupation $100.00 one-time
Portable Storage Container(s) per Application $50.00 each
Revision to Active DP (Discretionary use/already
permitted) $75.00 each
Alternative Energy Residential $50.00 each
Alternative Energy Non-Residential $100.00 each
Unlisted Similar Use $75.00 each
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Bylaw No. 1795, Master Rates Bylaw Page 10 of 17
Development Permits- Class 2- Residential, Minor Commercial and Change in Land Use
Description Fee
Major Home Occupations $200.00
Single Family Dwelling Unit $250.00 Discretionary
Single Family Dwelling Unit $150.00 Permitted
Duplex (2 dwelling units) $250.00 flat fee
Multi-Attached Dwelling (3 or more dwelling units)
$300.00 flat fee plus
$50.00/dwelling
Maximum $15,000.00
Bed and Breakfast $150.00 plus $50.00/unit
Change in use of land or intensity of use,
where a permit is required $150.00
Livestock Development Permit $100.00
Agricultural Business Use $200.00
Telecommunication towers $300.00
Single wind turbine $400.00
Kennels $300.00
Unlisted Similar Use $200.00
Filming Fee – Minor $200.00
Filming Fee – Major $500.00
Development Permits- Class 3- Institutional, Commercial and Light Industrial
Description Fee
Compressor Stations, Oilfield Buildings $400.00
Greenhouse (Not include cannabis production) $400.00
Private Schools and churches $400.00
Machinery repair and/or sales $400.00
Restaurants, service stations, hotels, retail and service $400.00
Unlisted similar use: Refer to following range based on
construction cost (in $)
<500,000 $500.00
500,000 – 2,000,000 $1,000.00
2,000,001 – 5,000,000 $2,000.00
>5,000,000 $4,000.00
Development Permits- Class 4- Major Commercial, Industrial and Recreation
Description Fee
Sand or gravel extraction $750.00 each
Wind Farm Towers $500.00 each
Golf Courses $500.00 each
Campsites (Campgrounds) $500.00 each
Work Camp $500.00 each
Alternative Energy $500.00 each
Unlisted Similar Use $500.00 each
Major Industrial or Processing $1000.00 each
Solar Farm $500 + $50/acre
Unlisted similar use: Refer to following range based on
construction cost (in $)
70 2019.03.26
Bylaw No. 1795, Master Rates Bylaw Page 11 of 17
<500,000 $500.00
500,000 – 2,000,000 $1,500.00
2,000,001 – 5,000,000 $2,500.00
>5,000,000 $5,000.00
Development Permits- Class 5- Food Trucks & Mobile Vendors
Description Annual Fee
Keiver’s Lake Campground, Orkney Viewpoint
Food $500.00
No Food $350.00
Braconnier’s Dam Campground, Swalwell Dam Campground, Torrington Campground
Food $400.00
No Food $200.00
Horseshoe Canyon
Food $1,250.00
No Food $1,000.00
Development Permits- Class 6- Exceptions
Description Fee
Non-profit public or community buildings No Fee
Public utility buildings No Fee
Fee For Development Permit After the Fact Double Permit Fee
Variance/Relaxation to Development Application $75.00
Mobile Business License - Resident $100.00
Mobile Business License – Non - Resident $150.00
Subdivision Fees
Description Fee
One Parcel $650.00 for 1st parcel
Two Plus Parcels $250.00 Per ea. additional parcel
Time Extensions $250.00
Endorsement Fees
Description Fee
For Each Parcel Created $300.00 For each parcel
Additional Fees
Description Fee
Development Agreement Preparation $500.00
External Engineering Review $25/acre (max = $5000)
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Bylaw No. 1795, Master Rates Bylaw Page 12 of 17
SAFETY CODE FEES
General
Description Fee
Minimum Fee (Will be charged if not a specific fee
for permit) $100.00
Penalty for no Safety Code Permit Double applicable fee
Project Cancelled Prior To Inspections 75% Refund
Building Permit Fees
Description Fee
New Single Family Dwellings- Floor Area Sq. Ft.
(Does not include attached garages)
$0.40 per sq. ft.- total of main, 2nd
and additional floors does not
include basement.
Garage - detached/attached Less than 800 sq. ft. $120.00
Garage - detached/attached Greater than 800 sq.
ft. $160.00
Mobile/Manufactured Homes includes Move-on
and RTM's $100.00
Homes With Basement $0.25/ft2- min $100
Basement Development .20¢/ft² - min $95.00
Additions .40¢/ft² - min $100.00
Decks greater than 2 ft. above grade or 100 ft² $100 flat fee
Fire places/Wood Burning Stove $100.00
Small Accessory Building 100 – 200 ft² $90.00
Non-Ag. Building <2500 ft² $250.00
Non-Ag. Building >2500 ft² $500.00
Commercial/Industrial
Commercial - hotels, warehouses, stores, etc.
Industrial - waste transfer buildings, water
treatment plants, etc.
Description Fee
$1 - $1 million project value $5.00 /$1,000 - min $150.00
Over $1 million project value
$4.00/$1,000 project value
Portion over $1 million project
value $4/$1000
Oilfield - compressor stations, dehydrator,
separator $5.00/$1000
bldgs., motor control center office/bldg. min. $250.00 max SCC fee $500.00
Demolition Permit - use building permit (not
needed if replacing) $95.00
SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00
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Electrical-Plumbing-Gas-PSDS Permit Fees- Homeowner Fee Schedule
Electrical Installations- New Residential Installations Only
Description Fee
Less than 1500 sq. ft. $190.00
1501-3000 sq. ft. $215.00
3001-5000 sq. ft. $230.00
5001+ sq. ft. $250.00
with attached garage add $50.00
Detached garage $150.00
Mobile Home Connection $105.00
Temporary Service $90.00
Electrical Installations- Small Electrical Installations- Value of Material
Description Fee
$0 - $250 $90.00
$251 - $500 $150.00
$501 - $1000 $175.00
$1001 - $2000 $190.00
$2001 - $3000 $210.00
$3001 - $4000 $230.00
$4001 - $5000 $240.00
$5001 - $6000 $250.00
$6001 - $7000 $260.00
$7001 - $8000 $270.00
$8001 - $9000 $280.00
Add $5 fee for every $1000 installation cost over $9000
Sewer Systems- Private Sewer Disposal System
Description – Homeowner Fees Fee
Open Discharge $300.00
Disposal Field $300.00
Treatment Mound $300.00
Septic Tank Only $200.00
Holding Tank or modification to system $150.00
Plumbing Installations
Description Permit Fee
1-6 fixtures $100.00
7-12 fixtures $175.00
13-20 fixtures $250.00
20+ fixtures $250.00 + $10/fixture over 20
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Gas Installations
Description Permit Fee
1 Outlet $110.00
2 Outlet $110.00
3 Outlet $120.00
4 Outlet $130.00
5 Outlet $140.00
$10 per additional outlet
Propane Tank Sets (includes connection) $100.00
Gas Furnace Replacement- No Permit unless
Replacing Meter then $90.00
Gas Fire Place- Permit needed if venting & piping
has changed
Contractor Fee Schedule
Electrical Permit Fees
Installation Costs Permit Fee
$0-$1000 $80.00
$1001 - $2000 $100.00
$2001 - $3000 $120.00
$3001 - $4000 $140.00
$4001 - $5000 $160.00
$5001 - $6000 $170.00
$6001 - $7000 $180.00
$7001 - $8000 $190.00
$8001 - $9000 $200.00
$9001 - $10000 $210.00
$10001 - $11000 $220.00
$11001 - $12000 $230.00
$12001 - $13000 $240.00
$13001 - $14000 $250.00
$14001 - $15000 $260.00
$15001 - $16000 $270.00
$16001 - $17000 $280.00
$17001 - $18000 $290.00
$18001 - $19000 $300.00
$19001 - $20000 $310.00
$20,000 + Add $5 fee for every additional $1000 installation cost (Example $100,000 cost
fee= $310+400=$710.00
Mobile Home Connection $80.00
Temporary Service $70.00
Annual Electric Permit and $10.50 SCC levy on each
application $300.00
SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00
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Plumbing Installations
1-10 fixtures $100.00
11-20 fixtures $150.00
20+ fixtures $150.00 + $5.00/fixture over 20
Gas Installations
Description Permit Fee
1 Outlet $90.00
2 Outlet $90.00
3 Outlet $100.00
4 Outlet $110.00
5 Outlet $120.00
BTU Input Permit Fee
10,000 -150,000 $75.00
160,000 - 190,000 $85.00
200,000 - 300,000 $95.00
350,000 $105.00
400,000 $110.00
450,000 $115.00
500,000 $120.00
550,000 $125.00
600,000 $130.00
650,000 $135.00
700,000 $140.00
750,000 $145.00
800,000 $150.00
850,000 $155.00
900,000 $160.00
1,000,000 $165.00
Add $6 /100,000 BTU over 1,000,000
Other Gas Installations
Description Permit Fee
Man. Home on Basement $130.00
Man. Home w/o Basement $100.00
Propane Tank Set (includes connection) $80.00
Temporary $100.00
Gas Line (Gas Provider) $80.00
Gas line Retest $75.00
Alternative Energy
Residential $3.50 per $1000 construction cost
Industrial/Commercial $5.00 per $1000 construction cost
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Private Sewage Disposal Fees
Description Fee
Open Discharge (includes tank) $250.00
Disposal Field/Treatment Mound (includes tank) $250.00
Septic Tank Only $150.00
Holding Tank or modification to system $100.00
SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00
UTILITIES AND ENVIRONMENTAL SERVICES
Service Charges & Installation
Description Fee
Meter Installation: More than one meter Meter Cost plus $40.00
Meter Accuracy Test $40.00 per meter
Additional Meter Read $20.00
Service Charge to Attend a Premise $40.00
After Hours Call $40.00/hr with 3 hr min
Disconnection Service Charge - Customer Request $30.00
Reconnection Service Charge - Customer Request $30.00
Disconnection Service Charge - Breach $30.00
Reconnection Service Charge - Breach $30.00
Transfer From Utility to Tax Account $30.00
Damaged Meter Replacement Meter Cost plus $40.00
Late Payment Penalty 1.50% monthly
Temporary Service Meter Cost plus $40.00
Contractor Operator Call Out Rates and Mileage As per agreement
Water Charges
Description Fee
Flat Maintenance Rate – All Service/Future Connections $50.00 bimonthly
Bulk Water Stations $4.50 / cubic meter
minimum $10 fee per
monthly bill
Base Rate for Hydrant Service/ Maintenance $ 9.75 per month
Account Administration Reactivation Fee (Bulk Water) $25.00
Riser Fee $10,000.00 / riser
Approved Increase For Rural Water Volume $10,000.00 / riser
Hamlet Utility Service For Un-serviced Lots $2,500.00
"Hamlet" means the communities of Huxley, Swalwell, Torrington and Wimborne
Water Modeling
Description Fee
Adjacent to Line $750.00
Non-Adjacent to Line $1,000.00
Non-Adjacent to Line for Multiple Developments $1,000.00 per request
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Bylaw No. 1795, Master Rates Bylaw Page 17 of 17
Water Rates
Description Fee
Huxley $2.00 per cubic metre
Swalwell $3.50 per cubic metre
Torrington $3.50 per cubic metre
Wimborne $2.00 per cubic metre
Sunnyslope WSA $3.50 per cubic metre
Churchill Water Co-op $3.50 per cubic metre
Equity WSA $3.50 per cubic metre
Gamble WSA $3.50 per cubic metre
Grainger/Hesketh $3.50 per cubic metre
Kirkpatrick WSA $3.50 per cubic metre
Mt. Vernon Co-op $3.50 per cubic metre
Selkirk WSA $3.50 per cubic metre
Sewage Charges
Description Fee
Huxley $2.33 per house/month
Swalwell $6.12 per house/month
Torrington $3.45 per house/month
Mobile Home Parks
$3.45 per occupied
lot/month
Wimborne $14.54 per house/month
Garbage
Description Fee
Residents – Waste Disposal Site Drop-Offs No Charge
Non-Resident/Commercial Tipping Fee -1/2 Ton Truck $20.00 each
Non-Resident/Commercial Tipping Fee -1 Ton Truck $40.00 each
Non-Resident/Commercial Tipping Fee- Trailer 8-20 feet $50.00 each
Non-Resident/Commercial Tipping Fee -Loads larger than
specified $80.00 each
All Users - Freon Appliance $15.00 each
Hamlet Residential Pick Up
$50.00/bimonthly per
residence
"Hamlet" means the communities of Huxley, Swalwell,
Torrington, Wimborne & Sunnyslope
77 2019.03.26
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
7.1
SUBJECT:
Municipal Planning Commission (MPC) Member at Large
MEETING DATE:
2019-03-26
PRESENTED BY: Carolyn Van der Kuil, Legislative Services
(Executive Assistant and Customer Services Supervisor)
BACKGROUND/
PROPOSAL
At the October 23, 2018 Organizational Meeting, Council approved a
resolution to direct administration to advertise for a second Member at Large
for MPC.
At the February 12, 2019 Council meeting, Council approved a resolution to
continue advertising for the position of Municipal Planning Commission
Member at Large.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
To date, we have received three applications for this position. In order to
protect the personal information in the applications, and to only identify the
successful applicant, the applications will be provided in the confidential
“Closed Session” Agenda Package.
Should Council wish to debate the applicants it is recommended that this
occur in Closed Session, however, the motion to appoint the member must be
done in an open session.
COSTS/SOURCE OF
FUNDING:
2019 Operating Budget
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO STRATEGIC PLAN:
Effective Communication & Engagement
Good Governance
ATTACHMENTS:
Applications provided in the Closed Session Package.
RECOMMENDED ACTION:
That Council appoint a member to the Municipal Planning Commission.
78 2019.03.26
REQUEST FOR DECISION Agenda Item #7.1 2 | Page
COUNCIL OPTIONS:
That Council appoint a member to the Municipal Planning Commission.
That Council directs staff to continue to advertise for this position.
That Council not appoint a second Member at Large for MPC and directs
Administration to discontinue advertising.
MOTION:
Closed Session to Debate the Application:
That Council convene in Closed Session to discuss Personnel Matters
pursuant to Section 17 of the Freedom of Information and Protection of
Privacy Act, at _________ (TIME).
That Council return to open meeting at _________ (TIME).
Motion to be made in Open Session:
That Council appoints __________ to the Municipal Planning Commission
effective immediately until the October 22, 2019 Organizational Meeting.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Acting Chief Administrative Officer Acting Chief Administrative Officer
79 2019.03.26
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
8.1
SUBJECT:
Rehoboth Christian Ministries Request
MEETING DATE:
2019-03-26
PRESENTED BY:
Carolyn Van der Kuil, Legislative Services
(Executive Assistant and Customer Services Supervisor)
BACKGROUND/
PROPOSAL
Administration received a request from the Rehoboth Christian Ministries
asking to use the Keivers Lake Day Use Area 4 times this summer, during the
week without charge.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The Rehoboth Christian Ministries have visited this facility for many years.
The groups would include around 25 people which consists of clients and their
support staff.
Council approved this request in 2018.
COSTS/SOURCE OF
FUNDING:
Day Use Area fee at Keivers Lake in our Master Rates Bylaw #1781 is $50.00
per day. Four days this summer would equal $200.00.
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Letter ☐ E-mail ☐ Newsletter ☐ Social Media ☐ Website ☐ Public
Announcement ☐ Newsletter ☐ Other-
☐ Consultative Decision (Consulting the public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions.
Tools: ☐ Public Hearing ☐ Resident Meeting ☐ Public Advisory Committee ☐ Over the
Counter Meeting ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making.
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Support from Communications (Reference 6.1.3- Public Consultation Plan)
☒ No Support Needed ☐ Brief Communications ☐ Communication Plan
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Letter from Rehoboth Christian Ministries
RECOMMENDED ACTION:
That Council waive the Keivers Lake Day Use Area in the amount of $200.00.
80 2019.03.26
REQUEST FOR DECISION Agenda Item # 8.1 2 | Page
COUNCIL OPTIONS: 1. That Council waive the Keivers Lake Day Use Area fee for four (4)
days during the week this summer to the Rehoboth Christian
Ministries.
2. That Council receive the request for information.
MOTION:
That Council waive the Keivers Lake Day Use Area fees for four (4) days
during the week this summer to the Rehoboth Christian Ministries.
Prepared By: Carolyn Van der Kuil Approved By: Laurie Watt Reviewed By: Peter Tarnawsky
Executive Assistant Director, Municipal Services Acting CAO
81 2019.03.26
82 2019.03.26
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
8.2
SUBJECT:
2019 Parade Season
MEETING DATE:
2019-03-26
PRESENTED BY:
Carolyn Van der Kuil, Legislative Services
(Executive Assistant and Customer Services Supervisor)
BACKGROUND/
PROPOSAL
Every year Council participates in the local parades within our area.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Parade Dates 2019
Linden – June 1*
Carbon – June 8
Acme – June 15
Trochu – July 1
Three Hills – July 13
The Hamlet of Torrington has not confirmed their date as of yet.
* Note: The Village of Linden is on the weekend that most Councillors will be
attending the Federation of Canadian Municipalities (FCM) Conference.
COSTS/SOURCE OF
FUNDING:
2019 Operating Budget
ENGAGEMENT:
N/A
LINK TO STRATEGIC PLAN:
Communications and Engagement
ATTACHMENTS:
N/A
RECOMMENDED ACTION:
Council authorize attendance to the listed parades.
COUNCIL OPTIONS: 1. Council authorize attendance.
2. Council receive for information.
MOTION:
That Council authorize attendance to Council to participate in the Linden,
Carbon, Acme, Trochu and Three Hills 2019 parades.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Acting Chief Administrative Officer Acting Chief Administrative Officer
83 2019.03.26
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
8.3
SUBJECT:
Strategic Plan
MEETING DATE:
2019-03-26
PRESENTED BY: Peter Tarnawsky, Acting CAO
BACKGROUND/
PROPOSAL
Council engaged Jack Novak to facilitate Strategic Planning during the week
of February 18, 2019.
Council and Interim CAO participated for three (3) days and Directors
attended two (2) of those days. The Interim CAO, Directors and Managers
met for one day after Council’s contribution to the Strategic Plan was
substantially complete.
The key elements of the Strategic Plan have been documented in draft. The
next step is to review with Council, address any areas that were overlooked or
misunderstood and decide how to proceed toward approval and
operationalizing the plan.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Attached for Council’s review is a draft of the 2019 – 2022 Strategic Plan.
This covers the balance of Council’s term and provides the next Council a
year after the next election (Oct 2021) to revisit and update the Plan.
Also attached, in draft form, is an initial Operational Plan that would bridge
Kneehill County through 2019. It is expected that this would be refined near
the end of 2019 to guide 2020 – 2022, in concert with the 3-Year Operating
Budget process.
Council may:
- approve the Strategic Plan as is; or
- provide feedback during the meeting (March 26) for further refinement and
approval on April 9; or
- refer the matter for discussion to the Committee of the Whole on April 15,
2019 for approval on or after the Regular Council Meeting April 23, or
- direct staff to implement a Public Consultation regarding the Strategic Plan in
the weeks to come, for review at a Committee of the Whole say on May 21
and approval thereafter.
Public Consultation could take on any one or more of these following options,
listed from most passive to most active alternatives:
i) Post on Kneehill County website with a unique e-mail address (and/or
Councillor e-mail) for residents to provide comments and input: and/or
ii) Provide copies of Strategic Plan to Councillors to socialize the plan in
coffee shops and other places they meet with residents; and/or
iii) Prepare a mail-out of the Strategic Plan with options for feedback; or
iv) Organize one or a couple public open houses where residents could
drop-in, move through a number of stations where the material is
84 2019.03.26
REQUEST FOR DECISION Agenda Item # 8.3 2 | Page
visually and verbally presented and they could provide feedback to a
printed survey and open ended questions.
While Council may simply adjust and approve the Plan, Public Consultation
may provide the broader community to weigh-in and thereby create buy-in for
the Plan in the short term and throughout its implementation.
It is also recommended that the permanent CAO pursue finalizing the
Operational Plan, given they will be accountable for its implementation.
COSTS/SOURCE OF
FUNDING:
Costs are roughly estimated as: (GL 11-22210)
i) Post on Website $0
ii) Councillors Socialize virtually $0
iii) Mail out with feedback options - $3000
iv) Drop in at 2 or 3 locations - $5,500 (including displays)
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☐ Public Notification
☒ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO STRATEGIC PLAN: Communication and Engagement
Good Governance
ATTACHMENTS: Draft Strategic Plan
(Note: An initial view of the Operational Plan is included for information only.
Once the Strategic Plan is approved, the permanent CAO, who will be
accountable for implementation, will need to work with staff to evaluate
capacity and resources required to implement the Operational Plan.
Resources required will be reflected in the proposed 2020 – 2022 budget)
RECOMMENDED ACTION:
That Council …
COUNCIL OPTIONS:
Approve
Provide Feedback for subsequent Approval
Refer to Committee of the Whole (April 15)
Direct specific Public Consultation
MOTION:
That Council …
Prepared By: Peter Tarnawsky Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Acting Chief Administrative Officer Acting Chief Administrative Officer Acting Chief Administrative Officer
85 2019.03.26
Kneehill County Strategic Plan V 5.0
2019-03-19
86 2019.03.26
Overview:
As the governing body of Kneehill County, a key role of Council is to set the agenda not only for its four
year term, but for the longer term. In February of 2019 Council reviewed its prior strategic priorities and
their status, the current situation in terms of financial and operational performance, considered the
organization’s values; enumerated stakeholders; evaluated the internal and external operating
environments, and determined a long-term vision and strategic plan for Kneehill County.
Strategic Planning helped align Council to “get on the same page”.
The Strategic Plan is a document that shares this direction with the broader community, other
governments, and in particular with Administration. The Strategic Plan is the highest order policy which
guides organizational efforts and helps staff formulate the various recommendations that it brings
forward to Council for debate, deliberation and decision making. Therefore Strategy guides policy,
programs, levels of service, capital investment and funding approaches.
The Strategic Plan documents Council’s key priorities and sets the direction for Kneehill County into the
future. The Vision is a high-level description of “where we are going”. Strategies and Strategic
Outcomes, describe “how we expect to get there”.
“If you don’t know where you are going, every road will take you there”
Lewis Carroll
The Strategic Plan is directional and broad by design. Once approved, staff will undertake to develop an
Operational Plan that reflects the major activities or initiatives that staff will undertake to make progress
toward the Outcomes. The Operational plan, for all intents, represents “the roadmap” of how
Administration will respond to Council’s direction over the next 3 years. A bridging Operating Plan
(2019/2020 -2022) will spread these activities over the balance of 2019 and then reflect the next three
year time horizon, based on priority, regulated deadlines as well as fiscal and staff capacity.
“Rome wasn’t built in a day” (…and neither will Kneehill County)
John Heywood (1953)
In the end, this Operational Plan will help inform Budget decision making, test affordability, address the
staff, operating and capital dollars required to achieve the Operational Plan and determine “how quickly
we are able to move down the path” toward Council’s Vision and Strategic Plan Outcomes.
By setting a long-term vision and defining the path to get there, the Plan focuses our efforts and
positions Kneehill County to meet the needs of current and future residents.
Reeve Jerry Wittstock
87 2019.03.26
Key Elements of the Strategic Plan
Organizational Values:
1. Accountability- Everything we do is for the good of the County and County Residents
2. Integrity – We embody high standards of ethical conduct in all situations
3. Collaboration/Cooperation- We believe in being involved and taking a regional approach
4. Respectful – We endeavor to be welcoming and treat others fairly and consistently
5. Transparency- To the extent possible, our decision making is open so all can understand
6. Equitable – we seek to be fair and ask only to be treated fairly
7. Health & Safety – we are committed ensuring the health and safety of our stakeholder.
Values are what define us at our core. They represent what is important to us, and what we will not
compromise… even when times get tough.
Deputy Reeve Faye McGhee
Stakeholders
Stakeholders are individuals, groups and organizations with whom Kneehill County has a relationship.
Some stakeholders rely on Kneehill County for service, resources, partnership and approvals.
Stakeholders can be internal and external to the organization.
1. Citizens (Our residents, with a special focus on Youths and Seniors)
2. Ratepayers/Landowners
3. Staff (including Emergency Services, Regional Services like FCSS, DDSWC; Aqua 7)
4. Contractors (Assessors; Safety Codes)
5. Municipal Affairs (Provincial Government)
6. Health Care (Clinic and Hospital)
7. Schools and School Boards
8. Boards and Committees of Council (eg: Kneehill Housing)
9. Civic Neighbors - Towns and Villages, Counties
10. RMA, as a gateway to other Counties and the Provincial Government
11. FCM, as a gateway to Federal Government
12. Service Clubs
13. Developers
14. Industry (including Energy and Agriculture)
15. Tourists
88 2019.03.26
Assessing the Operating Environment:
Every Strategic Planning effort, like any journey, starts with achieving a common understanding of the
current situation. It is important to understand the situation Kneehill County is facing, and involves an
assessment of Strengths, Weaknesses, Opportunities and Threats.
Internal factors are those which are under the control of the municipality while external factors are
those which are not under the municipality’s control. The internal environment including strengths and
weaknesses are usually stated in the present tense while the external environment refers to
opportunities and threats are usually stated in the future tense.
Strengths:
With the past election now almost 18 months behind us, Councillors reports becoming more
comfortable in their roles as governors. What’s more, they are willing to learn and adapt. Kneehill
County possesses knowledgeable, skilled, competent and committed staff that are prepared to work
together in support of Council and to achieve Council’s outcomes.
Over the past decades, Kneehill County has enjoyed significant Linear Infrastructure growth and
benefitted from healthy non-residential assessment growth. To a great extent, this has been a blessing
as a result of geography, oil & gas reserves, well developed transportation networks and good water
infrastructure. Kneehill County Staff have an “open for business” attitude. Kneehill County also enjoys
forward-thinking and innovative Ag Producers and a rural base of residents that enjoy unparalleled
quality of life, in most cases only one hour from a major urban centre (i.e.: Red Deer or Calgary)
Operating expenditures are in line with other comparable rural municipalities. From a capital
perspective, Kneehill County has a funded Equipment Replacement Plan, and in general enjoys revenue
flows into and through reasonable Financial Reserves. These enable annual investment in capital and
non-capital projects. Kneehill County carries no debt.
From a governance perspective, Kneehill County has a new, increasingly engaged and well-compensated
Council. Municipal Affairs has reviewed and validated key Governance and Administrative processes
through very favourable Municipal Accountability Program Audit report. In addition, Kneehill County
enjoys strong relationships with rural jurisdictions, both directly and through its active membership and
advocacy through Rural Municipalities of Alberta (RMA).
Finally, Kneehill Count has or will soon make investments in water infrastructure (bulk and riser service)
with the potential to foster growth. (eg: Churchill area).
Weaknesses
Kneehill County, has a heavy and increasing reliance on non-residential and linear taxation. These
sources have been in decline most recently due to slowing growth, depreciation, typically unfavourable
Assessment Year Modifiers (AYM’s) and provincial assessment policy. The 5:1 ratio between the Non-
Residential and Residential Mill Rates means that industry can no longer be taxed more heavily in favour
of minimizing taxes to residents. New sources of revenue must be found to limit increases in residential
taxes.
89 2019.03.26
Regrettably, voter turnout in the past past election was low. A vocal minority putting into question
Council’s attempts to move Kneehill County forward.
From an organizational perspective, information and ideas have not flowed freely from staff in support
of Council debate, deliberation and decision making. Vacant positions have not been filled and
succession planning should be undertaken to address staff development given pending retirements.
Communication between Staff and Councillors has not be symmetrical, and communications with the
community has suffered in recent years, perhaps due to the criticism of the very vocal minority.
Communication is almost exclusively one-way with less two-way engagement than in prior years.
There is no focused and proactive Economic Development Plan linked to an inventory of available,
serviced industrial lands, nor financial, land use, utilities and other infrastructure policies geared toward
stimulating growth. Hamlet Infrastructure deficit remains a barrier to residential and commercial
growth in some Hamlets. Many areas are without water infrastructure, and rely on bulk water
acquisition.
Opportunity
A structured Citizen Satisfaction survey will help Kneehill County better understand the perceived the
importance of and satisfaction with Kneehill County Services, as well as collect feedback from a
representative sample of citizens.
Improved Communication and more diversity in communication approaches with Residents is central to
improving engagement with the community and hearing from the silent majority. Kneehill County’s
strong history of volunteerism, and a community-minded culture is core to retaining residents. This
unique Rural Way of Life may aid in attraction of people.
Horseshoe Canyon represents a strong opportunity to build identity for Kneehill County as well as for
Tourism development over the long term.
Strong relationships with area Towns and Villages are a way of ensuring residents continue to be able to
access the commercial products and in some cases the public services they need.
Addressing the Agricultural Tax Rate and actively pursuing non-residential Assessment growth through a
proactive and focused Economic Development program will help address fiscal pressures on residents.
Significant opportunity to borrow (given Kneehill County carries no debt) may enable Kneehill County to
incent investment, including potential up-fronting of infrastructure or development of a County
Industrial Park. This may (but need not) involve partnerships, and may involve collaboration with Towns
and Villages. Partnerships may include Energy/Oil & Gas sector or the Ag sector.
Access to electricity may be a barrier to certain development.
Administration should continue to explore IT systems to improve efficient workflow.
The outcome of the upcoming Provincial and Federal Elections may represent an opportunity for
Kneehill County, in particular given potential relaxing of pressure on the Oil & Gas Sector.
90 2019.03.26
Threats
As much as it is an opportunity, the upcoming Provincial and Federal elections may represent a threat in
terms of policy & direction. A change in the Municipal Sustainability Initiative (MSI) grant program, and
what appears to be the end of the Water for Life program are a threat to rural sustainability, growth and
way of life. Rural populations are aging, and youth are leaving. Level of service for health care and
facilities are at risk. Lack of rural broadband is having adverse effect on residents and non-residential
growth alike.
The sustainability of Towns and Villages and the risk of dissolution is a real concern. While Kneehill
County has been mandated to share costs of service with Towns and Villages where County residents
benefit, urban centres may misperceive the Intermunicipal Collaboration Framework mandate as an
approach to achieving, or improving, viability for towns and villages.
An uninformed public is at risk of accepting the messages of the very vocal minority.
There is a shortage of amenities in rural Alberta.
Commodity pricing is putting pressure on County expense budgets while assessment values are reducing
revenues. What’s more, we are in economic competition with neighbouring Counties and Towns.
At the same time as assessment is declining, some oil wells are reaching the point where they are no
longer economic. Wells are being abandoned with a significant impact on assessment, leading to
bankruptcies and unprecedented uncollectible taxes.
The absence of pipeline capacity is slowing Oil & Gas investment. And while respect for the natural
environment and rural way of life are key Kneehill County values, the Oil & Gas industry is burdened by
Environment Regulation, resulting in delays. Environmentalists may be expressing unsubstantiated
opinions that are further slowing oil & gas expansions.
The resulting decline in jobs means youth is migrating away from Kneehill County, a significant shift in
Kneehill County toward an older demographic and changes in potential workforce and workforce
composition.
The key in strategic Planning is to use your internal strengths to minimize threats and take advantage
of opportunities. Organizations must also work to eliminate weaknesses in order to avoid threats.
Where possible, opportunities should be exploited to improve weaknesses.
91 2019.03.26
The Vision
A Vision is an aspirational statement that describes “what the municipality will look like” once its
strategies have been successfully implemented. Visions often reflect what has changed or remained the
same, reflects organizational behaviours, and what stakeholders like residents, businesses, the
agricultural community and neighbouring municipalities are saying.
Kneehill County is a well-respected community with strong leadership, pursing development
that promotes quality of life in a rural environment and where customers are satisfied with
services provided.
Strategic Themes – Outcomes:
Strategic Plans seek to identify the ‘key strategic issues’ facing an organization that must be overcome in
order to achieve the Vision. They are often expressed as a question to ensure stakeholders understand
what stands between the current state and the desired state, described by the Vision.
The following strategic issues have been identified by Council:
1. How do we ensure we are financially responsible?
2. How do we preserve quality of life?
3. How do we achieve focused growth? (youth/people/jobs and development/assessment)
4. How do we address relationships with residents, other governments and industry? (External)
5. How do we ensure effective relationships between Councillors and with Staff? (Internal)
Strategies are the mechanism by which an organization achieves its desired future (Vision).
Vision will be achieved: Strategic Outcomes
Kneehill County is a well-respected
community with strong leadership,
pursing development that promotes
quality of life in a rural environment and
where customers are satisfied with
services provided.
… by improving Fiscal Sustainability
… by preserving Rural Way of Life
… by pursuing Focused Growth
… by ensuring Communications and Engagement
… by providing Good Governance
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Operationalizing the Plan
Strategic Outcomes Policy Implications and Alternatives
… by improving Fiscal Sustainability
- Effective Long Term planning
- Mindful management of reserves (eg: stabilization)
- More closely linking service fees to cost of service
- Pursuing new revenue sources
- Cost containment and cost-sharing through ICFs
- Responsible use of debt on multigenerational assets
- Long term Financial Planning
- Asset Management
- Protecting Kneehill Count from volatility in Revenues
(ie: Linear and Non-Res depreciation)
… by preserving Rural Way of Life
- Ensuring effective and efficient services to Rural
Residents
- Providing opportunities for youths
- Agriculture support - Education/Workshops
- Advocacy through RMA
- Zoning Policies
- Community safety through programs/workshops
… by pursuing Focused Growth
- Land Use Policies
- Economic Development Assessment and proactively
attract new revenue sources (Ec Dev)
- Improved competitiveness of Non-Res Mill Rate
- Joint and upfront investment in infrastructure
- Value-added Ag enterprise
- Strategies for Hamlets (ie: Grow or Sustain)
… by ensuring Communications and
Engagement
- Understanding perceived level of importance and
satisfaction with services by residents
- Develop an annual communications strategy/plan
- Pursue 2-way communication on major decisions
- Community Engagement and ongoing Dialogue
… by providing Good Governance - Improved and Evidence-Based Decision Making
- RFD’s linked to Strategic Plan Outcomes
- Commitment to decisions through implementation
- Reporting of results
- Develop highly skilled employees through training,
empowerment, accountability and respect for
stakeholders
- Implement Modernized MGA
- Relationships and Partnerships with other governments
-
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Draft Operational Plan (Work in Progress)
94 2019.03.26
1.0 Fiscal Responsibility:
# Initiative Department Bridging 2019 2020 2021 2022
Name
Description
Q1 Q2 Q3 Q4 Jan – Dec Jan - Dec Jan - Dec
1.1 Road Use Agreement Fees – Pursue fees for
road use agreements from oil field based on
volume of product moving on county
Roadways
(Likely through an RMA Resolution)
Transportation Res RMA
1.2 Challenge Abandoned Oil Wells – work with
and through RMA to challenge Virginia Hills
decision
Taxes and
Assessment
1.3 Solid Waste Strategy – decision making regarding
level of service, diversion, rates, etc.
1.4 Asset Management Implementation (IP - In
Process and C - Complete)
Finance and
Municipal
Services
IP IP IP C
1.5 Long Term Financial Plan (start with completion
of asset management implementation)
Finance and
Municipal
Services
Start
1.6
1.7
95 2019.03.26
2.0 Preserve Rural Way of Life:
# Initiative Department Bridging 2019 2020 2021 2022
Name:
Description
Q1 Q2 Q3 Q4 Jan – Dec Jan - Dec Jan - Dec
2.1 Complete Churchill Water Line Project - water
lines and reservoir (Also 3.0 Focused Growth)
Environmental
Services
2.22 Community Standards Bylaw – recommendations
Q2 and Bylaw approval Q3
Protective
Services
2.3 Rural Fire Strategy – SOG’s (March); Level of
Service (May); Fire Service Bylaw (July)
(incl. OH&S Compliance)
Protective
Services
2.4 Youth Sponsorship and Youth Engagement
(schools)
2.5 Citizen Satisfaction Survey (biannual) Legislative or
Municipal
Services
? ?
2.6 Name:
Description
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3.0 Focused Growth:
# Initiative Department Bridging 2019 2020 2021 2022
Name:
Description
Q1 Q2 Q3 Q4 Jan – Dec Jan - Dec Jan - Dec
3.1 MDP and LUB Review - per Strategic Plan and to
ensure alignment with IDPs
3.2 Economic Development opportunity assessment
– a study to identify and guide investments in a
proactive/targeted growth
3.3 Define role and recruit an Ec Dev resource –
(reallocate vacant FTE from Municipal/Protective)
3.4 Industrial Zoning Opportunities – potential to
redistrict/redesignate lands in support of new
growth
3.5 Hamlet Strategy – Development of policies for various
Hamlets (Primary Growth Hamlets / Not sustainable)
3.6 Horseshoe Canyon (M – Master Plan; I –
Incremental Implementation)
M I I I I
3.7 Name:
Description
97 2019.03.26
4.0 Communication and Engagement
# Initiative Department Bridging 2019 2020 2021 2022
Q1 Q2 Q3 Q4 Jan - Dec Jan - Dec Jan - Dec
4.1 Communications Officer - Appointed a focal
point for all organizational communications
Legislative
Services
4.2 Year in Review – Published report to the
community for 2018 accomplishments and “2019 –
A year to celebrate”
Communications Mar
12
Feb Feb Feb
4.3 Annual Communications Plan – identifying
planned newsletters and community engagements
Communications ??? Dec Dec Dec
4.4 Annual Engagement Plan – identifying planned
community engagements
- Strategic Plan
- IDP
- ICF
Communications
with Council
SP
IDP
ICF
Dec Dec Dec
4.5 75th Anniversary Celebrations – per activity and
events schedule approved Feb 26
(Co-chairs)
Legislative and
Communications
4.6 Launch of new Kneehill County Brand Communications
4.7 Name:
Description
98 2019.03.26
5.0 Good Governance:
# Initiative Department Bridging 2019 2020 2021 2022
Name:
Description
Q1 Q2 Q3 Q4 Jan - Dec Jan - Dec Jan - Dec
5.1 Strategic Planning – Council participation in
Strategic Planning and approval of Strategic Plan
Legislative
Services
Revisit - Strategic
Plan
5.2 Results Reporting – Pursue tri-annual reporting of
results to budget and operational plan to Council and
the Community
Feb
2
YE
1
Tri
2
Tri
Feb 11 YE
Jun 9 1 Tri
Oct 13 2 Tri
Feb 9 YE
…
5.3 Implement MAP Audit – Implement the Municipal
Accountability Program Audit findings
Legislative
Protective
5.4 2019 Budget – Finalize and approved 2019 Budget Finance
5.5 Annual Report – Council received audit opinion and
approved Financial Statements
Finance May May May
5.6 Tax Rate Bylaw – Council approves taxes for 2019 Finance May May May
5.7 2020 – 2022 Operating and 2020 – 2025 Capital
Budget
Finance May 2020
5.8 Complete ICF’s - Intermunicipal Collaboration
Framework Agreements with adjacent municipalities
(Note: County to County ICFs can be delayed to 2021)
- Trochu (June 2019)
- X
- Y
- Z
Legislative
supported
by all
Mar 31, 2020
5.9 Complete IDP’s – Intermunicipal Development Plans
must be included in ICFs
Planning Mar 31, 2020
5.10 Regional Partnership Forum
5.11 Implement 3-Year Operating Budget
(I-interim; F – Final; Update)
Finance I F U U
5.12 Implement 5-Year Capital Budget Finance I F U U
5.13 Employee Professional Development
- (D) DiSC Assessment (Complete)
- (L) Leadership and (T) Team skills
CAO Office
with HR
D L T
5.14 Succession Planning
(for Key Directors and Manager Positions)
CAO Office &
Directors
with HR
ongoing ongoing ongoing
99 2019.03.26
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
8.4
SUBJECT:
Community Grants to Non Profit Organizations Policy #15-3, Round One,
March 2019
MEETING DATE:
2019-03-26
PRESENTED BY:
Carolyn Van der Kuil, Legislative Services
(Executive Assistant and Customer Services Supervisor)
BACKGROUND/
PROPOSAL
The first application deadline for the Community Grants to Non-Profit
Organizations in 2019 was on March 6, 2019. Attached for your consideration
are the applications.
The total amount requested for Round One is $69,551.74, which is over the
$50,000.00 budgeted for both Round One and Round Two applications within
the 2019 fiscal year.
The Three Hills Amateur Radio Club and The Three Hills Curling Club are
requesting over $5,000. In accordance with Section 2.3 in Policy 15-3, a
delegation is scheduled for them at 9:45 a.m. and 9:30 a.m. respectively to
present their project to Council.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The amount of grant dollars allocated to the Community grants to Non-Profit
Organizations grant program for all of 2019 is $50,000.00.
COSTS/SOURCE OF
FUNDING:
Grant from Community Groups
97-000-00-27750
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☒ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
Recipients of the 2019 Community Grant to Non-Profit Organizations will be
publicized on the Kneehill County Website. All successful and un-successful
recipients will be notified.
100 2019.03.26
REQUEST FOR DECISION Agenda Item # 8.4 2 | Page
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Community Grant Package
Policy # 15-3, Community Grants to Non-Profit Organizations
Application Summary Form
RECOMMENDED ACTION:
That Council review applications and approve funding for selected projects by
resolution.
COUNCIL OPTIONS:
1. That Council approve funding for selected projects to organizations.
2. That Council approve funding for selected projects to organizations for
2019 and direct staff to make amendments to the policy for 2020 such
that a subcommittee evaluates and recommends an assortment of
projects that meet the limited budget.
MOTION:
Council Decision
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Acting CAO Acting CAO
101 2019.03.26
Round One Funding
February $0.00
Round Two Funding $0.00
Balance for 2019 $50,000.00
No.Name of Applicant Location
Project
Amount
Amount
Request Purpose of Application
Amount
Approved Comments
2019-01
Three Hills Health Care
Center Auxiliary Society Three Hills $1,300.00 $995.00
Purchase fetal heart doppler
for the emergency
department.
2012- Community Grant-$1200.00 - High Chairs for
Hip Surgery
2013- Community Grant-$880.00 for two wheel
Chairs
2015- Community Grant-$859.58 purchase equip
for Home Care
2016- Community Grant-$897.00 Portable MacView
Diagnostic Set
2017- Community Grant- $950.00 Purchase
portable blood pressure
2018- Community Grant- $975.00 for portable
blood pressure machines
2019-02
Swalwell Ladies Town &
Country Club Swalwell $2,178.74 $1,878.74
Purchase an AED for the
Swalwell Hall.
2010- Community Grant-$3900.00-stove and oven
2011-Community Grant-$1500.00- Cemetery
Repairs
2013-Community Grant-$3500.00 - placement of
grave markers at Swalwell Cemetery
2016-Community Grants- 1000.00 - Replace water
damaged shelving in hall basement.
2019-03 Village of Carbon Library Carbon $1,600.00 $1,000.00
Purchase books for Santa to
give out at Carbons annual
Christmas Market.
2010-Community Grants-$900.00 - expand
materials - books
2014-Community Grants-$540.00 -build 3 "book
houses"
2019-04
Acme Municipal Library
Board Acme $2,000.00 $1,500.00
Purchase small sized couches
for elementary end of library.
2010-Community Grants- $396.00- computer chairs
2016-Community Grants- $2000.00 -purchase book
shelves, book end and VHS digital drive.
2019-05
Three Hills Minor Baseball
Association Three Hills $6,000.00 $4,000.00
Purchase equipment cages for
each team/level to go inside
shared Sea can for ball
storage.
2019-06
The Three Hills Amateur
Radio Club Three Hills $10,550.00 $10,250.00
Purchase new antennas to
replace the ones they'll lose
when their repeater tower is
demolished.
As per 2.3 in the policy a delegation is scheduled for
March 26 @ 9:45 a.m. to present to Council.
2019-07
Three Hills Rural Hall
Community Association Three Hills $3,500.00 $3,500.00
Resurfacing deck & ramp,
purchase custom built self-
standing broom closet and
AED
2011-Community Grants- $5000.00 - build an
addition including bathrooms
2016-Community Grants- $5000.00- install
florescent lights, paint kitchen, replace ceiling tiles.
2019-08
The Kneehill Historical
Society Three Hills $4,828.00 $4,228.00
Build platform for CPR section
house
2011-Community Grants-$2500.00 - renovate front
office
2013-Community Grants-$11,500.00 - upgrade
museum equipment
2015-Community Grants-$11,500.00- install ceiling
lights and LED display lights
2016 $20,000- First Village Relocation Project
2019-09
Wimborne Community
Centre Wimborne $7,000.00 $5,000.00
Sand and re-finish wood
flooring.
2015-Community Grants-$3677.63 - paint inside of
hall
2017-Community Grants-$3000.00
KNEEHILL COUNTY - COMMUNITY GRANTS TO NON PROFIT ORGANIZATIONS - POLICY #15-3
Application Summary Form 2019
Round One March
$50,000.00Total of 2019 Budget
102 2019.03.26
Round One Funding
February $0.00
Round Two Funding $0.00
Balance for 2019 $50,000.00
KNEEHILL COUNTY - COMMUNITY GRANTS TO NON PROFIT ORGANIZATIONS - POLICY #15-3
Application Summary Form 2019
$50,000.00Total of 2019 Budget
2019-10 Three Hills Curling Club Three Hills $44,675.00 $20,000.00
Purchase new headers for
arena
Eligibility Questioned- 1.3 (h) Project cannot
enhance or create a fully owned municipal asset.
2012-Community Grants-$1200.00
As per 2.3 in the policy a delegation is scheduled for
March 26 @ 9:30 a.m. to present to Council.
2019-11
Three Hills Victim Services
Association Three Hills $800.00 $500.00 Purchase free-standing laptop
2019-12
Trochu Golf & Country
Club Trochu $30,000.00 $5,000.00
Developing 8 fully serviced
campsites
2010-Community Grants-$2200.00 - parking lot and
road to maintenance shop
2013-Community Grants-$350.00 - purchase gravel
for parking lot & campground
2015-Community Grants-$5000.00 - replace snack
shack and storm shelter
2019-13
Trochu District Arboretum
Society Trochu $2,500.00 $2,500.00
Updating 6 existing signs for
the Arboretum
2010-Community Grants-$2000.00 - LED bulbs and
Xmas ornaments
2012-Community Grants-$2500.00 - new facility
2014-Community Grants-$5000.00 - purchase
flowers, fertilizer for summer floral displays
2019-14 Linden Parents Association Linden $1,700.00 $1,200.00
Supplies for Parent/child
activities for Kindergarten
Class
Is this an operational or non-operational expense
(Eligibility 1.1 (d))
2019-15 Acme Seniors Association Acme $2,500.00 $2,000.00
Repair ceilings in kitchen and
serving area.
2019-16
Carbon & District
Agricultural Society &
Curling Club Carbon .$4,500.00
Creation and setup of an
archery club and range in
Carbon Curling Rink.
2018-Community Grants-$900.00 - replace chairs in
lower lobby
Application does not clearly state what they will do
with the money once they receive it. Is this going
to be used for operational or non-operational
expenses? (Eligibility 1.1 (d)).
2019-17
Three Hills Figure Skating
Club Three Hills $1,500.00 $1,500.00
Purchase high-quality
equipment.
2015-Community Grants-$2960.00 - purchase
skating equipment
Application does not clearly state what equipment
they are wishing to update or expand. Eligibility
questioned 1.3; h) due to unclarified project; not
sure if the project will enhance an owned municipal
asset.
No.Name of Applicant Location
Project
Amount
Amount
Request Purpose of Application
Amount
Approved Comments
Project
Amount Amount Request
Amount
Approved
$122,631.74 $69,551.74 Amt Approved Round One $0.00Totals for 2019 Round One
Round Two October
103 2019.03.26
Round One Funding
February $0.00
Round Two Funding $0.00
Balance for 2019 $50,000.00
KNEEHILL COUNTY - COMMUNITY GRANTS TO NON PROFIT ORGANIZATIONS - POLICY #15-3
Application Summary Form 2019
$50,000.00Total of 2019 Budget
Project
Amount Amount Request
Amount
Approved
$0.00 $0.00 Amt Approved Round Two $0.00
Total of 2019
Budget $50,000.00
Round One Funding
February $0.00
Round Two Funding $0.00
Balance for 2019 $50,000.00
Totals for 2019 Round Two
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APPLICATION
Schedule “A”
Community Grants to Non-Profit Organizations
Policy #15-3
DATE: ☐ March Application
☐ October Application
Applications are due first Wednesday of March and
October and can be submitted to Kneehill County by mail
or delivered to:
Kneehill County
1600-2nd Street NE, Box 400, Three Hills, AB T0M 2A0
PROJECT DESCRIPTION:
Amount of Non-Profit Organizational Grant Funding Requested:
Minimum $500 grant funding and any funding requests over $5,000 will require a presentation to
Council.
$
Please briefly describe the project:
(Describe the event or activity and associated dates and timelines)
Will this project be completed within the current year? Yes No
Describe how this project will benefit your Community and County:
ORGANIZATION INFORMATION:
Organization Legal Name:
Society Registration Number:
Contact Person:
Telephone:
E-mail
address:
Mailing Address:
(all correspondence and cheques will be
mailed to this address)
City:
Province: Postal Code:
March 6th, 2019
Carbon and District Agricultural Society and Curling Club
13109 0649 RR 0001
Brent Lohner
(403) 333-9046 brent.lohner@sunterra.ca
PO Box 213
Carbon AB T0M 0L0
$4500.00
Creation and set-up of an archery club and range in the Carbon Curling Rink, operated bythe Carbon and District Agricultural Society and Curling Club. It is our goal to start theproject early this spring once funding is confirmed, with a target opening date of May 1st,2019. Our regular season would run April through October.
A few years ago, the Carbon Ag Society began investigating ways it could better utilize itsinfrastructure and volunteer base to be able to offer additional recreational opportunities to theVillage of Carbon and surrounding area. The overwhelming response learned through manydiscoveries and surveys was interest in the formation of an archery club and range in the Curling Rinkin the curling off-season. This interest was common across all ages groups, from youth to seniors.Archery is a rapidly growing sport world-wide, and we are extremely excited in the prospect ofbeing able to offer that to Carbon and the surrounding community. It is our goal to offer a wellequipped, challenging and enjoyable club and facility that is accessible to all and sustainable over many years.Our season would run April through October annually, offering range hours, at minimum, a couple days/nights a week.We would offer sessions for beginning archers (with instruction and also with rental equipment available), experiencedarchers, youth, competitive and 3-D formats. Eventually, we would like to host tournaments, bringing in archers fromall across the province.
151 2019.03.26
P a g e | 2 Community Grants to Non-Profit Organizations
Policy #15-3
FINANCIAL INFORMATION:
Expenses Total Cost of Project $
Revenue Kneehill County Contribution $
Organization’s Contribution $
Confirmed Revenue Sources (i.e.
grants/donations)
$
Pending Revenue Sources (i.e./Applied for
Grant and have not received approval)
$ Notification Date
of Pending
Revenue
Total Revenue (must equal Total Cost of Project) $
If you do not receive this grant, will the project take place? (circle one) ☐ Yes ☐ No
Number of Volunteers
Involved:
Number of Volunteer
Hours:
SIGNATURE:
(Please ensure that this section is signed by an authorized representative for your organization)
On behalf of I agree that, should Kneehill County provide grant funding:
1. The funds will only be used for the project outlined in this application
2. An accounting of the funding will be provided to Kneehill County within one year of the
project approval.
Name Printed Signature Date
The personal information on this form is being collected for the purpose of determining eligibility of an applicant to receive a Council grant.
This information is collected under the authority of Section 33 (c) of the Freedom of Information and Protection of Privacy Act and may become
public information once it is submitted to Council during a Council meeting. Questions regarding the collection of this information can be
directed to the FOIP Coordinator at 403-443-5541.
12,964.00
Note: with a revised capital expenditure budget
10 200
March 31,2019
3000.00
8464.00 (pending outcome of other grant)
4500.00
12,964.00
0.00
Carbon and District Agricultural Society and Curling Club^
Brent Lohner March 6th, 2019
152 2019.03.26
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Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
9.1
SUBJECT:
Request to redesignate a portion of the SW-13-34-24-W4 from the
Agriculture District to the Industrial District
MEETING DATE:
2019-02-26
PRESENTED BY: Barb Hazelton, Manager of Planning and Development
BACKGROUND/
PROPOSAL
Al Winther Farms Ltd. has given permission to Secure Energy (leaseholder) to
apply to redesignate a portion of the subject lands from Agriculture District to
Industrial District.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Secure Energy Services Inc. is proposing to construct and operate an
Injection/Disposal Facility and a Waste Management Facility for oilfield waste.
This site is subject to approvals from the Alberta Energy Regulator (AER) as
well.
Secure Energy provides waste disposal solutions throughout conventional and
unconventional oil and gas exploration. As a third party service supplier to the
oil industry, they are subject to the redesignation and development permit
process under Kneehill County, but are still bound by the regulations and
permitting process of the AER because it is oilfield waste.
The permitted and discretionary uses of the Industrial District are noted below.
They would fall under a ‘Waste Management Facility, Major” which is a
discretionary use.
As required by Sec. 230 of the MGA, a public hearing was held on March 26,
2019 at 10:00 a.m.
Below are the various Permitted and Discretionary Uses for the Industrial
District:
155 2019.03.26
REQUEST FOR DECISION Agenda Item # 9.1 2 | Page
COSTS/SOURCE OF
FUNDING:
Redesignation fee is $900 payable by the applicant
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☐ Public Notification
☒ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☒ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO STRATEGIC PLAN:
Fiscal Sustainability
ATTACHMENTS:
Letter of Intent
Proposed Bylaw 1786
RECOMMENDED ACTION:
1. Council move second reading of proposed Bylaw 1786 for the
redesignation of a portion of the SW -13-34-24-W4 from the Agriculture
District to the Industrial District.
2. Council move third reading of proposed Bylaw 1786 for the
redesignation of a portion of the SW -13-34-24-W4 from the Agriculture
District to the Industrial District.
COUNCIL OPTIONS: 1. Council move second reading of proposed Bylaw 1786 for the
redesignation of a portion of the SW -13-34-24-W4 from the Agriculture
District to the Industrial District.
2. Council move third reading of proposed Bylaw 1786 for the
redesignation of a portion of the SW -13-34-24-W4 from the Agriculture
District to the Industrial District.
3. Council postpone third reading to the April 9, 2019 Council meeting.
MOTION: 1. Council move second reading of proposed Bylaw 1786 for the
redesignation of a portion of the SW -13-34-24-W4 from the Agriculture
District to the Industrial District.
2. Council move third reading of proposed Bylaw 1786 for the
redesignation of a portion of the SW -13-34-24-W4 from the Agriculture
District to the Industrial District.
Prepared By: Barb Hazelton Reviewed By: Laurie Watt Reviewed By: Peter Tarnawsky
Manager of Planning &
Development
Director of Municipal Services Acting Chief Administrative Officer
156 2019.03.26
BYLAW NO. 1786
REDESIGNATION FROM AGRICULTURE DISTRICT
TO INDUSTRIAL DISTRICT
BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND
LAND USE BYLAW NO. 1773
WHEREAS, pursuant to the Municipal Government Act, Chapter M-26, Revised Statutes of Alberta 2000,
as amended, a Municipal Council has authority to govern and to pass bylaws respecting the municipality;
and
WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1773 in the manner hereinafter.
NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, and
under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M-26,
and amendment thereto, enacts as follows:
1. THAT in PART XIV- LAND USE MAPS, the relevant 15 +/- acres from the
SW 13-34-24 W4 shown on the sketch below, are to be redesignated from A-
Agricultural District to I - Industrial District.
157 2019.03.26
Bylaw No. 1786, Agriculture District to
Industrial District Bylaw Page 2 of 2
2. EFFECTIVE DATE
(1) This bylaw comes into effect upon third reading.
READ a first time on this 26th day of February, 2019.
READ a second time on this _____ day of________________, 2019.
READ a third time and final time of this ______ day of ___________________, 2019.
Reeve
Jerry Wittstock
Date Bylaw Signed
Interim Chief Administrative Officer
Peter Tarnawsky
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163 2019.03.26
POLICE ADVISORY COMMITTEE MEETING
February 21, 2019
Elnora Village Office
PRESENT: Three Hills RCMP – Sgt. Gabe Graham, Bill Chandler – Delburne, Karen Fegan –
Delburne, Ray Wildeman – Three Hills, Ray Noble – Three Hills, Kerrilyn Mose – Elnora, Leah
Nelson – Elnora, Philip Massier – Red Deer County, Irv Heide – Red Deer County, Jim Hugo –
Kneehill County
1. CALL TO ORDER: Bill Chandler brought the meeting to order at 7:04 pm.
2. ADDITIONS TO THE AGENDA:
3. BUSINESS:
RCMP Update
Crime statistics are generally reducing in the region. Major group category statistics for Three
Hills Area are displayed in the table below.
Category 2015 2016 2017 2018
Total Persons 23 24 25 33
Total Property 129 121 150 121
Total Other C.C. 29 24 27 38
Total Drugs 5 5 3 2
Total Prov Stats 30 35 50 35
Total Municipal 10 6 8 7
Total MVC 38 37 40 10
Prov Traffic 51 40 49 29
CC Traffic 11 11 4 8
False Alarms 69 81 71 56
False/Abandoned 911 Calls 17 8 8 15
Total Criminal Code 29 24 27 38
Total Federal 6 5 3 2
Highlights: yellow is an increase, green is a decrease
Sgt. Gabe Graham indicates one of the factors in reducing crime overall through the region is
enforcement action taken by the District Crime Reduction Team.
RCMP Staffing
Three Hills detachment capacity has improved as one member has returned from parental
leave, they still have one member on light duties.
164 2019.03.26
Musical Ride
The musical Ride will be in Three Hills on July 23, 2019. They will hold their show on the Three
Hills School Grounds, using the same venue as the last time they were in Three Hills.
AAFRACS
The RCMP in “K” Division have started rolling out the AFFRACS radio system and Three Hills
detachment has their new radios in place. All the features will be activated by the end of
March. Once activated all radio communications will be encrypted so that anyone with a radio
scanner will no longer be able to listen to police radio communications.
One issue discussed is that the RD County Peace Officers (all Peace Officers in Alberta) will not
have access to the encrypted police channels even if they purchase the AFFRACS radios. The
explanation provided is that Protected “B” information (includes personal information) is
transmitted therefore some information that will routinely be transmitted over the new radio
system will contain elements that the Peace Officers do not have authorization to access.
Changes will likely require all Peace Officers be security cleared. This is an issue that should be
directed to the Solicitor General for discussion/follow-up.
Prolific Offenders
One of the factors that often aggravates prolific offenders crime activities is our judicial interim
release procedures. A common outcome is that when released after charge, these individuals
often go on crime sprees with the knowledge that when they do go to court their outstanding
matters will be combined in a global plea deal and there is little or no additional penalty for
offences committed after their release, pre-trial. Suggest making this an agenda item at AUMA
and RMA. Two potential strategies 1. Expanded criteria for reverse onus to obtain release, and
2. Sentencing guidelines specific to offences committed while on judicial interim release.
Agenda Item re: Posting information after charges
Relates to a specific incident from Delburne. The advice provided is that to vary from normal
procedures used for other charges is likely to incite a negative public response that could expose
the person /organization releasing the information to additional liability.
Red Deer County Peace Officers
They are moving to e-ticketing but expect increased revenue from elimination of coding errors
will recoup the costs of implementation.
Round table discussion
Kneehill County is trying to recruit another Peace Officer, progress is slow.
RDC Peace Officers running well, program is active, and they have a proposal to acquire a school
resource officer being submitted for consideration. They also note: Red Deer College has
obtained university accreditation that will become active soon. They are also offering justice
courses but do not have a full program at this point.
165 2019.03.26
Three Hills is hoping to add a part-time bylaw position within the next month. Emergency
Management training for elected officials and employees has been scheduled.
Elnora is dealing with a high-volume complainer who has been communicating with Council and
staff up via emails mostly. There have been as much as 10 emails a day along with visits to the
office and phone calls. The complainer has also sent a letter to the residents of Elnora seeking a
public meeting to discuss dissolution.
Delburne had an ATM taken from the Arena, but not a lot else happening.
4. ADJOURNMENT: Next meeting will be Thursday, April 25, 2019 at 7:00 PM in Delburne
at the Village Office. The meeting was adjourned at 9:15 pm.
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1
DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION
REGULAR MEETING
FEBRUARY 21, 2019, 1:30 pm
COUNCIL CHAMBERS, TOWN HALL
PRESENT: B. ARMSTRONG, CHAIR WHEATLAND COUNTY
S. WANNSTROM, VICE CHAIR STARLAND COUNTY
D. DROHOMERSKI, SECRETARY-TREASURER TOWN OF DRUMHELLER
T. FRANK, MEMBER AT LARGE VILLAGE OF HUSSAR
D. PENNER, MEMBER AT LARGE KNEEHILL COUNTY
B. PEEVER VILLAGE OF CARBON
D. SISLEY VILLAGE OF DELIA
F. MAKOWECKI TOWN OF DRUMHELLER
D. MOON VILLAGE OF LINDEN
H. HELTON VILLAGE OF MORRIN
B. GOODFELLOW VILLAGE OF ROCKYFORD
B. DUFFALA VILLAGE OF STANDARD
C. LUMLEY TOWN OF TROCHU
T. NYGAARD EXEC. DIRECTOR OPERATIONS
L.VANT RECORDING SECRETARY
ABSENT: J. BATES VILLAGE OF ACME
W. WISE VILLAGE OF BEISEKER
S. HAYES VILLAGE OF MUNSON
1.0 CALL TO ORDER
B. Armstrong called the meeting to order at 1:34 PM.
B. Armstrong advised that at a prior meeting the Association discussed having Paul Ryan of SAEWA
present an update to DDSWMA on SAEWA’s progress. SAEWA has since determined that it will
provide updates to each of the Waste Commissions, and a press release regarding the recent
provincial funding SAEWA received will be forthcoming to the Association.
1.1 ADOPTION OF AGENDA
T. Nygaard requested the addition of 4.6 Update on Commercial Tipping Fees to the agenda.
MOTION: D. Sisley moved to accept the agenda as amended. Carried.
2.0 MINUTES
2.1 ORGANIZATIONAL MEETING OF DECEMBER 20, 2018
MOTION: T. Frank moved to accept the minutes of the December 20, 2018 Organizational Meeting
as presented. Carried.
2.2 REGULAR MEETING OF DECEMBER 20, 2018
MOTION: D. Moon moved to accept the minutes of the December 20, 2018 Regular Meeting as
presented. Carried.
3.0 DISCUSSION ARISING FROM THE MINUTES
4.0 UNFINISHED BUSINESS
4.1 SOUTHERN ALBERTA ENERGY FROM WASTE ASSOCIATION
B. Armstrong presented his report on SAEWA, and highlighted the following:
Approval of 2019 Membership
SAEWA applied for two grants under the sponsorship of the Municipal District of Big Horn and
Wheatland County as they were not confident the total required funds of $400,000 would be
successful in one grant application.
The Municipality of Big Horn applied for $200,000 for the transportation and siting study.
Wheatland County applied for $200,000 for the geotechnical study.
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Originally due to the upcoming election, SAEWA was unable to announce the awarding of the
funds, although the funding has been approved.
A Provincial press release has since been provided and confirms that SAEWA has been awarded
the full $ 400,000.
Further information will be forth coming on the grant funding and siting shortly.
F. Makowecki advised that he had information to provide to the Association regarding the Town of
Drumheller opinion on membership with SAEWA. A letter on behalf of Drumheller Town Council was
provided to all attendees.
B. Armstrong advised that he would submit the letter to SAEWA at their next meeting. He further
advised that as of now DDSWMA has this year’s SAEWA membership in place. T. Nygaard advised
that the payment for this membership needs to be discussed, as there was no motion made to make
the payment, only a motion that it be removed from the capital budget. She further advised that in
prior years the payment came from the Landfill Expansion Reserves. Discussion took place on this
matter.
MOTION: B. Peever moved to ratify that the DDSWMA’s 2019 SAEWA membership payment be
made from the Landfill Expansion Reserve. Carried.
4.2 TRANSTOR REFURBISH PROGRAM
T. Nygaard advised that at the previous meeting a motion was passed to have Haul All assess the
Transtors at Three Hills, Craigmyle, Rumsey and Michichi for refurbishment and provide cost
estimates to complete the necessary work. She advised that in speaking with Haul All, they advised
that they were extremely busy at this time and would not be in a position to complete the inspections
until the middle of April.
F. Makowecki inquired if the Drumheller Institution had been approached about completing this work.
T. Nygaard responded that she asked them a number of years ago and they were not interested in
refurbishing the Transtor bins or painting the roll off bins. F. Makowecki advised that there has been a
change in administration at the Drumheller Institution and the current senior staff seem more willing to
partner with the Town on projects, they may consider projects with the DDSWMA. T. Nygaard advised
that she would contact the Drumheller Institution again to inquire if they would be interested in quoting
on the work.
D. Drohomerski advised that the first step would be to generate an inspection report on the current
status of repairs required for all of the Transtor bins, a potential refurbishment schedule could then be
created. B. Armstrong advised that this report is provided for information. T. Nygaard will continue to
work on the refurbishment program.
4.3 PAINTING OF ROLL OFF BINS
T. Nygaard advised that DDSWMA has sixty (60) roll off bins used for cardboard and newsprint
recycling; their original paint jobs were improperly completed and the surface condition of the metal on
the bins has deteriorated significantly, requiring the bins to be repainted. To mitigate this issue, six (6)
bins per year are painted at a cost of approximately $10,000 including the transportation of the bins to
and from the contractor. T. Nygaard advised that the cost associated with painting the roll off bins is
not a capital expense and approval is required to fund this project from reserves. D. Drohomerski
advised a clarification on the project funding – rather than coming from reserves it should actually be
funded from the member requisitions.
D. Drohomerski also asked the members to consider painting the Associations 6 yard containers or,
alternatively, consider selling them and have the Town contractor GFL put in replacement bins as part
of their contract. This would allow DDSWMA to receive newly painted bins on an ongoing basis free of
charge, which would alleviate any costs associated with maintenance of the current bins. D.
Drohomerski further advised that when we haul the roll off bins from the transfer stations to the landfill
we haul a lot of air, since the individual bins are often not full. Switching from the roll off style bins to a
front end loading bin style would alleviate this issue, as the front end loading bin allows for the truck to
unload the bin contents in to the truck dump box at each transfer station. This means the truck would
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3
be able to haul at capacity and create a significant reduction in transportation costs. This would be a
fundamental shift in how we serve the transfer stations - we would need to swap out the current roll off
bins with front end loading bins. T. Nygaard advised that this option was considered in 2009 when we
applied for the grant funding for the bins. We could research the feasibility of this system again to get
current costs on the collection of the 6 yard containers. The 6 yard bins have a 750 kg capacity if the
contents are properly compacted; in contrast the 30 yard roll off bins have approximately 2 tonnes of
capacity. Discussion was held on this matter. T. Nygaard advised that this matter could be brought
back for the 2020 budget.
MOTION D. Penner moved to continue the roll off bin painting program to a maximum amount of
$10,000.00 for six (6) bins [30 yard size] per year, painted and including transportation. Carried.
4.4 DRUMHELLER & DISTRICT SHOOTERS ASSOCIATION
T. Nygaard advised that in April of 2018 the Drumheller and District Shooters Association [DDSA]
made a presentation to the Association requesting the lease of additional land in order to create a
pistol range. At that time the members agreed in principle with the request. She provided the
members with a letter from the Canadian Firearms Program approving the request and map
identifying the additional area requested. T. Nygaard advised that she and D. Drohomerski had a site
meeting with the DDSA on this matter. She advised that her initial concerns with the proposed
shooting direction have been alleviated and she is confident that the berms provide more than
sufficient safety. D. Drohomerski advised that he is satisfied that DDSA has met the necessary
conditions and the Association should proceed with the requested lease amendment to include the
additional area for a pistol range as identified on the map. F. Makowecki advised that he is well
acquainted with DDSA - the Canadian Firearms Program uses them as an example of proper safety,
and he is confident that they will uphold their safety standards.
MOTION T. Frank moved to amend the current lease with Drumheller and District Shooters
Association to expand their site to include the area indicated on the map provided and no other
conditions within the lease would change. Carried.
4.5 STONEY NAKODA FIRST NATIONS REQUEST
T. Nygaard advised that at a previous meeting she provided a report on a request to accept waste
from the Stoney Nakoda First Nations. The amount of waste would total approximately 1,600 tonne
per year and the members directed her to offer a rate of $80.00/mt to receive their waste. Dean Plant,
the Public Works Manager for Stoney Nakoda, advised T. Nygaard that they are discussing the offer
and he will respond to her shortly. Discussion took place on this matter.
MOTION D. Penner moved to give T. Nygaard authority to investigate hiring an engineer to do the
cost per tonne air space and closure calculation review and bring back cost estimates with an
expenditure limit of $5,000.00. Carried.
4.6 UPDATE ON COMMERCIAL TIPPING FEES
D. Drohomerski advised that this matter is mainly about getting the Royal Tyrrell Museum and other
large commercial businesses to pay for their wastes that are delivered in roll off bins. T. Nygaard
advised that under the existing fee structure there is no consistency and that has caused issues at the
scale. D. Drohomerski advised that we may need to review the Solid Waste Bylaw to ensure that
materials such as upholstery foam and other commercial materials are not considered as household.
Discussion took place on this matter. D. Drohomerski advised that he will advise these larger
commercial businesses that the Town will no longer subsidize their disposal fees and they will need to
set up commercial accounts.
Received as information.
5.0 NEW BUSINESS
5.1 2018 YEAR END LANDFILL MONIES & TONNAGE REPORT
T. Nygaard presented the 2018 Year End Landfill Monies & Tonnage Report and the 2017 Year End
Monies & Tonnage Report for comparison purposes. She highlighted the following:
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total waste in 2018 was 20,392.33 mt compared to 21,942.82 mt in 2017
received 5,598 tires in 2018, a huge increase from 1,630 in 2017
larger numbers of tires are having to be accepted due to a local contractor no longer hauling them
vehicle traffic was down to 22,383 in 2018 from 24,528 in 2017
D. Drohomerski asked if this report includes the actual tonnage for the Town of Drumheller. T.
Nygaard advised that the monies and tonnage report indicates revenue but not the actual tonnage per
municipality. Discussion took place on this matter. It was agreed that future monies and tonnage
reports will identify tonnage received from all municipalities.
MOTION D. Sisley moved to accept the 2018 Year End Landfill Monies & Tonnage Report as
presented. Carried.
5.2 2018 YEAR END RECYCLING VOLUMES
T. Nygaard presented the 2018 year end recycling volumes and the 2017 volumes for comparison.
She highlighted the following:
total volume received in 2018 was 923.89 metric tonnes up from 866.345 metric tonnes in 2017
total bales for all products in 2018 was 1598, up from 1555 in 2017
significant increase in newsprint from 123 bales in 2017 to 168 in 2018
transporting of the newsprint bins has changed to reduce moisture impacts from it sitting too long
in the bins – the bins are now shipped more frequently
Provided for Information purposes
5.3 YEAR END FINANCIAL STATEMENT JAN – DEC 2018
T. Nygaard presented the unaudited Year End Financial Statement for January 1 to December 31,
2018. She advised that the auditors will be on site the week of March 5 and will present the audited
financial statements at the April 18 meeting. T. Nygaard provided an overview of the financial
statement and highlighted the following:
Expenses
Legal costs were at 153% due to a contractor matter and consultation on the Solid Waste Bylaw
Evaporation pit was at 339.3% of budgeted costs due to repairs required to the utility trailer that is
used to haul the sludge from the pond
Leachate lift station was at 149.9% of budgeted amount due to the purchase of a new pump and
leachate flow meter
Site Development Survey came in at 170.3% as the east slope had to be resurveyed
Waste Services contract was 105% for additional equipment required for the east slope
development
Ground Water Monitoring costs were only 46.9% due to in previous years having pump issues, we
budgeted enough to make repairs or replacements on pumps, and no pump issues arose this year
Staff Appreciation only at 57.8% to avoid the taxation of gift certificates we previously provided,
this year staff jackets were purchased, which are not taxable
Recycling
Bobcat replacement at 116.8% due to multiple windshield replacements
Truck Expenses at 182.2% - truck tires get punctured from debris about twice per month and
require repair
In-kind Hauling / donated – this is an in-kind expense and revenue source; under the Town of
Drumheller GFL waste contract; GFL picks up and delivers the recycling bins and roll off
containers
Inmate Incentive Pay 0% – S. Wannstrom requested this item be removed – T. Nygaard advised
that it has not been utilized in several years and it will be removed
Building at 259.5% due to required replacement of the NO and CO2 sensors – we chose to switch
from a computer board system to stand-alone sensors as the computer board system continually
failed
Scale House repairs at 232.8% due to snow build up and the scale freezing up – steam truck for
unthawing the scale was required three times for about $ 2,400
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T. Nygaard advised that the Profit and Loss statement indicates an overall deficit of $ 45,465.11. The
Town of Drumheller Finance Manager conducts an annual surplus/deficit analysis to identify the true
surplus or deficit every year. She further advised that this year there is a deficit for Solid Waste of
$ 20,823.28 and a surplus for Recycling of $ 54,428.69 which equates to a true surplus of
$ 33,605.41. She inquired if the members would like to apply the recycling surplus to the solid waste
deficit. Discussion took place on this matter including:
keeping the solid waste and recycling surplus/deficits separate going forward to allow the
Association members to confirm that each department is meeting it’s expenses
the fact that the amount of waste received is down due to the economy and the loss of the Airdrie
Waste contract
potential to reduce the solid waste deficit by increasing the gate fee, increasing the requisitions or
identifying additional waste streams to help offset costs
potential to invest in plastics recycling equipment to offset cost and increase revenue
recent Town of Drumheller survey confirms that residents want curbside recycling; discussion
included;
o identify what type of expansion would be required to handle an increase in recycling from
the Town of Drumheller, approximately 600 tonnes
o could we make that money back or would it be spent on additional staff hours and
infrastructure
o we would save on airspace however more staff and infrastructure would be required
o commodities pricing will remain a consideration in the planning process
T. Nygaard asked for direction on how the members wanted to allocate the recycling surplus and how
to fund the solid waste deficit.
MOTION F. Makowecki moved to pay off the solid waste deficit $ 20,823.28 with the recycling surplus
$ 54,428.69 and transfer the remaining surplus to the recycling reserves capital fund. Carried.
MOTION B. Peever moved to accept the Year End Financial Statement for January 1 to December
31, 2018 as presented. Carried.
5.4 AMENDED MASTER PLAN
T. Nygaard provided a letter from AECOM regarding a proposed slope stability analysis for a
regulatory approval amendment. She advised that historically Alberta Environment would approve this
type of change through an authorization letter, however they have requested an amended approval
application. AECOM advised that they didn’t understand why the authorization letter was not sufficient
– their engineers spoke with Alberta Environment and all three regulators advised that the Association
would be required to complete an amended approval - Alberta Environment wanted the slope stability
analysis due to the slop failure on Stage 1; even though the failure was on a portion of a virgin hill that
was not used for waste. T. Nygaard advised that she has received an estimate of $ 10,000 from
AECOM to provide an amended approval. B. Armstrong inquired if we are required to attain this
approval. T. Nygaard responded that the approval is required and it will give us more airspace
because it will allow us to change the design from a 4:1 slope to a 3:1 slope which is acceptable
although steeper.
MOTION: B. Peever moved to accept the Approval Amendment Proposal, which will include an
updated Master Plan at a cost of $ 10,000.00. Carried.
5.5 WHEATLAND COUNTY TRANSFER STATION - LYALTA
T. Nygaard advised that Wheatland County has asked that the Association consider their request to
construct an additional transfer station at Lyalta; to accommodate increased waste due to a new
development for approximately 700 residents. T. Nygaard advised that Wheatland County would pay
for the site construction and DDSWMA would only have to pay for additional transportation and
consequently additional airspace. B. Armstrong advised that this development is in its infancy stages
and will not be operational for one to two years.
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MOTION: B. Peever moved that the Drumheller and District Solid Waste Management Association
does not oppose the installation of an additional transfer station site in Wheatland County; at their cost
to be located at Lyalta. Carried.
6.0 LANDFILL MANAGERS REPORT
6.1 LANDFILL MONIES AND TONNAGE REPORT JANUARY 2019
T. Nygaard presented the Landfill Monies and Tonnage report for January 2019.
She advised that there was a significant reduction in revenue for January 2019 in comparison to 2018.
$ 22,591.33 for 2019 in comparison to $ 43,815.91 for 2017. She further advised that most of this is
due to the loss of the Airdrie Waste contract which was $ 13,590.08 for 2018.
MOTION B. Peever moved to accept the Landfill Monies and Tonnage Report for January 2019 as
presented. Carried.
6.2 RECYCLING VOLUMES - JANUARY 2019
T. Nygaard presented the Recycling Volumes for January 2019. A total of 45.20 mt was shipped in
December 2018 and a total of 72.96 mt in January 2019.
6.3 CARDBOARD & NEWSPRINT VOLUMES FROM REGION 2018 & 2019
T. Nygaard presented the Cardboard and Newsprint Volumes from the region. She advised that the
increase in revenue for newsprint is due to how often the bins are being delivered; this subsequently
increases the volume.
6.4 COMMODITIES PRICING FOR FEBRUARY 2019
T. Nygaard presented the Commodities Pricing for February 2019 and noted that Old Corrugated
Cardboard [OCC] prices were budgeted at $ 75/tonne; the price for February is $ 57/tonne; two
months ago it was at $ 97/tonne. She further advised that the pricing can vary monthly – it has ranged
in price from $ 350/tonne in 1996 to $ 0.00/tonne in 2009. Discussion took place on the potential to
stockpile OCC when the price is low; whether it is a good idea long term; moisture can cause quality
issues and the brokers have monthly allocations that they cannot exceed.
MOTION B. Duffala moved to accept the Landfill Manager's Report as presented. Carried.
7.0 INFORMATIONAL ITEMS
7.1 EXTENDED PRODUCER RESPONSIBILITY SUPPORT LETTERS
T. Nygaard provided several letters to the membership; addressed to City of Calgary Councillor Peter
Demong who is a strong advocate for Extended Producer Responsibility [EPR]. She advised that the
letters are in support of urging the province to implement EPR and increase support for recycling
programs. T. Nygaard encouraged all Association members to present the letters to their Councils
and if in agreement; write letters to P. Demong and their MLA in support of EPR for Alberta.
Received as information.
7.2 START TIME FOR APRIL 18 MEETING
T. Nygaard advised that the April 18, 2019 meeting will be the Association’s Annual General meeting;
the auditor will be providing an overview of the financial statements and will be available to answer
any questions via a conference call. She inquired if the members would like to commence the meeting
earlier to allow for extra time for the Auditors presentation. It was agreed that the April 18, 2019
meeting would commence at 1:00 pm to allow sufficient time for discussion.
8.0 DATE FOR NEXT MEETING – April 18, 2019 @ 1:00 pm
Town Hall #224 Centre Street, Drumheller
9.0 ADJOURNMENT
MOTION S. Wannstrom moved to adjourn the meeting at 3:38 PM. Carried.
___________________________ ____________________________
Chairman Executive Director of Operations
172 2019.03.26
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
11.0
SUBJECT:
Council Follow-Up Action List
MEETING DATE:
2019-03-26
PRESENTED BY:
Peter Tarnawsky, Interim CAO
BACKGROUND/
PROPOSAL
To request Council’s acceptance of the Council Follow-Up Action List.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Please find attached the Council Follow-Up Action List. The Council Follow-
up Action list is a list of items from Council meetings that require follow-up.
This document is regularly updated after each Council meeting.
COSTS/SOURCE OF
FUNDING:
N/A
COMMUNICATIONS:
N/A
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
March 26, 2019 Council Follow-Up Action List
RECOMMENDED ACTION:
Receive as information.
COUNCIL OPTIONS:
1. Receive as information
2. Council provide further direction or required changes/amendments.
MOTION:
That Council receive for information the March 26, 2019 Council Follow-Up
Action List as presented.
Prepared By: Carolyn Van der Kuil Approved By: Peter Tarnawsky Reviewed By: Peter Tarnawsky
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
173 2019.03.26
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
24-Apr-18 129/18
Councillor McGhee moved to direct administration to pursue
the rehabilitation of the Churchill Water System by securing
and acquiring land for pump house, reservoir and bulk fill,
complete engineering, create tender documents and tender
for construction as presented. Funding for the project to come
from the Water Service Area Reserve and have the 2018
Capital Budget amended $4,634,048.00 for the Churchill
Water System Rehabilitation. Municipal Services Fall 2019 In Progress
10/23/2018 - ORG 394/18
Councillor King moved to direct administration to advertise for
a second Member at Large. (This is for MPC)Refer to Motion #53-19
13-Nov-18 430/18
Councillor Penner moved to defer logo selection until after the
2019 Strategic Planning and Visioning Session.
12-Feb-19 50/19 Councillor Penner moved that Council endorse the 75th
Anniversary Initiative as presented.
12-Feb-19 53/19
Councillor King moved to continue advertising for the position
of Municipal Planning Commission Member at Large.
12-Feb-19 64/19
Councillor King moved to direct administration to continue to
actively pursue ICF negotiations with the Town of Three Hills,
Villages of Linden, Acme and Carbon and the Town of
Drumheller.
26-Feb-19 69/19
Councillor Christie moved to schedule the Public Hearing for
March 26, 2019 at 10:00 am for the purposes of amending
Land Use Bylaw #1773 for the redesignation of a portion of
the SW-13-34-24-W4 from the Agriculture District to the
Industrial District.
On the March 26, 2019
Agenda
12-Mar-19 87/19
Councillor King moved to receive the Churchill Water System
Rehabilitation Report as information and direct administration
to draft letters to be sent to all existing users on the Churchill
water system.
12-Mar-19 88/19 Deputy Reeve McGhee moved to accept Policy 13-39 as
presented and delete Policy 5-13A.COMPLETED
12-Mar-19 89/19 Councillor King moved to accept Policy 13-40 as presented and
delete Policy 5-13.COMPLETED
12-Mar-19 90/19
Councillor King moved to accept the market appraisal of
$2,500 for a portion of the closed road, subject to Bylaw 1742
as presented, and the funds received for the sale of lands be
transferred to the Road Reserve.COMPLETED
12-Mar-19 91/19
Councillor Christie moved to approve Policy 1-29-3
Agricultural Policy – Clubroot Control, as presented and
recommended by the Agricultural Service Board.COMPLETED
12-Mar-19 92/19
Councillor Christie moved to approve Policy 1-30-1 Soil
Conservation – ASB Rental Equipment, as presented and
recommended for approval by the Agricultural Service Board.COMPLETED
Council Action Items
174 2019.03.26
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
12-Mar-19 93/19
Deputy Reeve McGhee moved to appoint the following as Fire
Guardians for the issuance of Fire Permits to March 31,
2020:· Art Creasser & Bob Leuf – Three Hills Fire
Department· Brian Fradgley, Bert Jackson, John Tersteeg –
Acme Fire Department · Jody Kranzler, Dan Clow, Jordan
Reed – Carbon Fire Department · Jeremy Regehr, Justin
Regehr, Kenton Klassen, Robin Boese, Carson Reimer, Max
Penner – Linden Fire Department · Doug Fretz, Jason
Michielsen, Derek Benedict – Torrington Fire Department
· Richard Hoppins, Alan Adam, Lawrence Hogg – Trochu
Fire Department · Kneehill County Administrative: CAO,
Director of Municipal Services, Manager of Protective Services,
County Fire Chief · Kneehill County (by virtue of position):
All of Council Should any of the appointed Fire Guardians
leave their respective fire department, or leave their position
at Kneehill County, their appointment will be revoked
immediately. COMPLETED
12-Mar-19 97/19
Council provided all three readings to Bylaw #1793, that being
a bylaw for the purpose of specifying duties and powers of
Bylaw Enforcement Officers.COMPLETED
12-Mar-19 98/19
Councillor King moved to authorize the CAO to grant the
request to the Board of Directors of the Three Hills and
District Seed Cleaning Plant by having the contract and
agreement of 1990 between the aforementioned parties
terminated.
12-Mar-19 99/19 Deputy Reeve McGhee moved to receive the organization
chart for information.COMPLETED
12-Mar-19 100/19
Deputy Reeve McGhee moved to receive for information the
2019 Rural Municipalities of Alberta Spring Resolutions
Report.COMPLETED
12-Mar-19 101/19
Councillor King moved to set Monday, March 25, 2019 at 8:00
a.m. as a Council Meeting date to hold interviews with
potential Chief Administrative Officer Candidates.COMPLETED
12-Mar-19 102/19
Councillor King moved to move the Committee of the Whole
Meeting date from Tuesday, April 16th, 2019 to Monday, April
15th, 2019.
12-Mar-19 105/19
Deputy Reeve McGhee moved that Council move to send a
letter dealing with Inter-Municipal matter as amended as
discussed in closed session.COMPLETED
12-Mar-19 106/19
Councillor King moved that Council appoint Laurie Watt
interim CAO to carry out the powers, duties and functions of
Chief Administrative Officer in accordance with Section 205 (1)
of the Municipal Government Act and Kneehill County Bylaw
CAO Bylaw 1765 effective March 20, 2019.COMPLETED
12-Mar-19 107/19
Deputy Reeve McGhee moved to set Thursday, March 21,
2019 at 11:00 am as a Council Meeting date to hold interviews
with potential Chief Administrative Officer Candidates in
addition to our original date.COMPLETED
12-Mar-19 108/19
Councillor King moved that Council approve attendance for
Councillor Keiver to attend the Trochu Library Board Branding
Contest.COMPLETED
12-Mar-19 109/19
Councillor Hugo moved to approve that Kneehill County will
submit a grant application on behalf of the Acme Alumni
Association for the FCC Agri-Spirit Grant and act as managing
partner.COMPLETED
12-Mar-19 110/19 Councillor Christie moved to receive the Accurate Assessment
presentation for information.COMPLETED
175 2019.03.26