HomeMy WebLinkAbout2019-04-09 Council Meeting Package Adopted
KNEEHILL COUNTY
REGULAR COUNCIL MEETING
AGENDA
Tuesday, April 9, 2019
8:30 a.m.
Kneehill County Council Chambers
1600- 2ND Street NE
Three Hills, Alberta
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Special Council Meeting Minutes of March 21, 2019
2.2 Special Council Meeting Minutes of March 25, 2019
2.3 Regular Council Meeting Minutes of March 26, 2019
3.0 Delegations No Delegations Scheduled
4.0 Public Hearings
No Public Hearings Scheduled
5.0 Municipal Services
5.1 Transportation
No Report
5.2 Water/Wastewater/Environment
No Report
5.3 Planning
No Report
5.4 Agricultural Service Board & Parks 5.4.1 Seasonal Staff and Budget Amendment
5.5 Protective Services No Report
6.0 Corporate Services
6.1 4th Quarter 2018 Financial Report
6.2 Bank Reconciliation – October to December 2018
6.3 2018 Financial Surplus
6.4 2018 Transitional Reserve Reallocation
6.5 2018 Project Budget Carry Forward to 2019
7.0 Business Arising from Previous Minutes
7.1
Regular Council Meeting Agenda April 9, 2019 Page | 2
8.0 New Business
8.1 Policy # 3-3, Board and Committee Appointments
9.0 Disposition of Delegation & Public Hearing Business
9.1
10.0 Council and Committee Reports
10.1 Kneehill Regional Doctor Recruitment and Retention Committee
10.2 Red Deer River Municipal Users Group
11.0 Council Follow-up Action List
12.0 Closed Session
12.1 Intergovernmental Relations (Section 21)
12.2 Personnel (Section 19)
13.0 Motions from Closed Session
Adjournment
1
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Initials
MINUTES OF THE MARCH 21, 2019 SPECIAL MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE DAYS INN & SUITES, 911
HIGHLAND PARK COVE NE, AIRDRIE, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve
Division No. 5 Jim Hugo, Councillor
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ABSENT:
Division No. 4 Glen Keiver, Councillor
ALSO PRESENT:
Interim Chief Administrative Officer &
Recording Secretary
Peter Tarnawsky
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 10:30 a.m.
AGENDA 1.0 Agenda
113/19 Deputy Reeve McGhee moved approval of the agenda as presented.
CARRIED
CLOSED SESSION 2.0 Closed Session
114/19 Councillor King moved that Council convene in closed session to
discuss Personnel and Confidential Evaluations pursuant to section 17
and section 19 of the Freedom of Information and Protection of Privacy
Act, at 10:31 a.m.
CARRIED
The following people were in attendance of the closed session to
provide a report and advise Council:
Peter Tarnawsky, Interim CAO
James Davies, Davies Consulting Group
Candidate #1
115/19 Deputy Reeve McGhee moved that Council return to open meeting at
1:45 p.m.
CARRIED
1:45 p.m. - meeting recessed to allow return of public.
COUNCIL MINUTES OF MARCH 21, 2019
2
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Initials
1:45 p.m.- meeting resumed with public present.
ADJOURNMENT Adjournment
The meeting adjourned at 1:46 p.m.
________________________
Jerry Wittstock
Reeve
_______________________
Peter Tarnawsky
Interim CAO
1
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Initials
MINUTES OF THE MARCH 25, 2019 SPECIAL MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT BEST WESTERN DIAMOND INN,
351-7TH AVENUE NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor (Arrived 11:10 a.m.)
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ALSO PRESENT:
Interim Chief Administrative Officer &
Recording Secretary
Peter Tarnawsky
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 10:00 a.m.
AGENDA 1.0 Agenda
116/19 Deputy Reeve McGhee moved approval of the agenda as presented.
CARRIED
CLOSED SESSION 2.0 Closed Session
117/19 Councillor King moved that Council convene in closed session to
discuss Personnel and Confidential Evaluations pursuant to section 17
and section 19 of the Freedom of Information and Protection of Privacy
Act, at 10:01 a.m.
CARRIED
The following people were in attendance of the closed session to
provide a report and advise Council:
Peter Tarnawsky, Interim CAO
James Davies, Davies Consulting Group
Candidate #2 Arrived at 10:32 a.m. and left at 11:52 a.m.
The Chair called for a recess at 12:00 p.m. and called the meeting back
to order at 12:30 p.m. with all previously mentioned Council members
present.
Candidate #3 Arrived at 12:57 p.m. and left at 1:58 p.m.
COUNCIL MINUTES OF MARCH 25, 2019
2
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Initials
118/19 Deputy Reeve McGhee moved that Council return to open meeting at
3:15 p.m.
CARRIED
3:15 p.m.- meeting recessed to allow return of public.
3:15 p.m.- meeting resumed with public present.
ADJOURNMENT Adjournment
The meeting adjourned at 3:15 p.m.
________________________
Jerry Wittstock
Reeve
_______________________
Peter Tarnawsky
Interim CAO
1
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Initials
MINUTES OF THE MARCH 26, 2019 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY HELD AT THE KNEEHILL COUNTY
OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Deputy Reeve
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Councillor
ALSO PRESENT:
Interim Chief Administrative Officer Peter Tarnawsky
Director Municipal Services Laurie Watt
Director Corporate Services Mike Morton
Protective Services Manager Debra Grosfield
Sr. Manager of Transportation and Facilities Brad Buchert
Manager of Planning and Development Barb Hazelton
Information Management Supervisor Will Nyman
Recording Secretary Carolyn Van der Kuil
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Additions under Closed Session
12.5 Grader Operations (Sec 24)
Additions under New Business
8.5 Trochu Town Office Open House
8.6 Torrington Wellness Centre
ADOPTION OF
AGENDA 1.2 Adoption of Agenda
119/19 Councillor King moved approval of the agenda as amended.
CARRIED
COUNCIL MINUTES OF MARCH 26, 2019
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Initials
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of March 12, 2019
120/19 Deputy Reeve McGhee moved approval of the March 12, 2019 Council
Meeting minutes as presented.
CARRIED
MUNICIPAL SERV 5.0 Municipal Services
PLANNING 5.3 Planning
5.3.1 Bylaw 1794 – Redesignation NW 30-33-26 W4 – from A to
DC6
121/19 Deputy Reeve McGhee moved first reading of proposed Bylaw 1794.
CARRIED UNANIMOUSLY
122/19 Councillor King moved to schedule the Public Hearing for April 23,
2019 at 10:00 a.m. as per Sec. 230 of the MGA, for the purposes of
amending Land Use Bylaw 1773 for the redesignation of portions of
the NW 30-33-26 W4 (Plan 1014421, Block 1, Lot 1), from the
Agriculture District to the Direct Control District 6.
CARRIED UNANIMOUSLY
5.3.2 Bylaw 1796 – Redesignation SE 19-34-24 – from A to LRC
123/19 Councillor Christie moved first reading of proposed Bylaw 1796 for
the purpose of amending Land Use Bylaw 1773 by redesignating a
portion of the SE 19-34-24 W4 from Agriculture to Local Rural
Commercial District.
CARRIED UNANIMOUSLY
124/19 Councillor King moved to schedule the Public Hearing, as per Section
230 of the Municipal Government Act, to be held on April 23, 2019 at
11:00 a.m.
CARRIED UNANIMOUSLY
CORPORATE SERV 6.0 Corporate Services
6.1 Cancellation of Tax Forfeiture Taxes
125/19 Deputy Reeve McGhee moved to approve the transfer of $14,523.05 to
Doubtful Accounts for 2018 being uncollected taxes and penalties on
Rolls 32263416000 & 32233114000; the cancellation of outstanding
tax arrears in the amount of $493.89 on Roll 34232023000 and to
remove the Tax Forfeiture status pursuant to Sections 347 & 428.2 of
the Municipal Government Act.
CARRIED UNANIMOUSLY
COUNCIL MINUTES OF MARCH 26, 2019
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6.2 Bad Debts/Doubtful Accounts
126/19 Deputy Reeve McGhee moved to direct administration to contact the
three largest accounts directly that are in tax arrears that equal 2 million
plus.
CARRIED
127/19 Councillor Penner moved to approve the transfer of $872,512.67 to
Doubtful Accounts for 2018 uncollected taxes, penalties and costs on
rolls: 28200631410, 28200740900, 28201220410, 28201820500,
28210241500, 28210241510, 28210310800, 28211231100,
28211841500, 28212010200, 28212010800, 28212231400,
28213431200, 28221341000, 28221610700, 28222431100,
28222431120, 28222431400, 28222541000, 28241620600,
29210910700, 29210920600, 29243131400, 29251041000,
30230631400, 30231141500, 30232241500, 31231231100,
32232410800, 32232420600, 32240810200, 32252631410,
33242220400, 40000230000, 40000370000, 40001010000,
40001030000, 40001620000, 40001640000, 40001680000,
40001750000 and apply for the Provincial Education Requisition
Credit.
CARRIED UNANIMOUSLY
6.3 Cancellation of Linear Taxes for Roll 40001750000
128/19 Councillor King moved that Council approves the cancellation of
outstanding tax arrears in the amount of $3,953.09; and request to
inactivate Roll 40001750000 pursuant to Section 347 of the Municipal
Government Act based on the inability to collect due to corporate
bankruptcy; and that County apply for the Provincial Education
Requisition Credit.
CARRIED UNANIMOUSLY
The Chair called for a recess at 9:22 a.m. and called the meeting back
to order at 9:30 a.m. with all previously mentioned members present.
DELEGATIONS 3.0 Delegations
3.2 Community Grant Application: Three Hills Curling Club - @
9:30 a.m.
Darrin Frere presented to Council the Three Hills Curling Club’s
Community Grant Application, as their request was over $5,000.00.
The Chair called for a recess at 9:38 a.m. and called the meeting back
to order at 9:45 a.m. with all previously mentioned members present.
COUNCIL MINUTES OF MARCH 26, 2019
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Initials
3.1 Community Grant Application: Three Hills Amateur Radio -
Shirley Hughes @ 9:45 a.m.
Shirley Hughes presented to Council the Three Hills Amateur Radio’s
Community Grant Application, as their request was over $5,000.00.
The Chair called for a recess at 9:50 a.m. and called the meeting back
to order at 10:01 a.m. with all previously mentioned members present.
PUBLIC HEARINGS 4.0 Public Hearings
4.1 Bylaw #1786 – Redesignation from A to I: SW 13-34-24 W4 @
10:00 a.m.
129/19 Councillor King moved that the Public Hearing for Bylaw #1786 be
opened at 10:00 a.m.
CARRIED
Person(s) who presented: Barb Hazelton, Kneehill County
Robert Clake, Applicant- Secure
Energy Services
Kenneth Lubon, Applicant-
Secure Energy Services
Person(s) who spoke in favour: C. O. Winther
Kenneth Anderson
Darrell Fraser
Lorne Winther
Person(s) who spoke in opposition: Len & Lorine McCook then
retracted their position
Kevin Niemi
Person(s) who spoke in rebuttal: None
130/19 Deputy Reeve McGhee moved that the Public Hearing for Bylaw
#1786 be closed at 10:51 a.m.
CARRIED
The Chair called for a recess at 10:51 a.m. and called the meeting back
to order at 11:05 a.m. with all previously mentioned Council members
present.
6.4 Master Rates Bylaw #1795
131/19 Deputy Reeve McGhee moved that Council give first reading to
Bylaw #1795 that being a bylaw to establish rates, fees and charges for
various operations products, permits and services.
CARRIED UNANIIMOUSLY
132/19 Councillor Penner moved that second reading be given to Bylaw
#1795.
CARRIED
COUNCIL MINUTES OF MARCH 26, 2019
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133/19 Councillor Christie moved that Council gives unanimous consent for
third and final reading to Bylaw #1795.
CARRIED UNANIMOUSLY
134/19 Councillor Keiver moved that third reading be given to Bylaw #1795.
CARRIED
NEW BUSINESS 8.0 New Business
8.1 Rehoboth Christian Ministries Request
135/19 Councillor King moved to waive the Keivers Lake Day Use Area fees
for four (4) days during the week this summer to the Rehoboth
Christian Ministries.
CARRIED UNANIMOUSLY
8.2 Parade Season 2019
136/19 Deputy Reeve McGhee moved to authorize attendance to Council to
participate in the Linden, Carbon, Acme, Trochu and Three Hills 2019
parades.
CARRIED
8.3 Strategic Plan
137/19 Deputy Reeve McGhee moved to direct administration to bring the
Strategic Plan to the April 15th Committee of the Whole Meeting for
further discussion.
CARRIED UNANIMOUSLY
8.4 First Round of Community Grants to Non-Profits 2019
138/19 Deputy Reeve McGhee moved to direct administration to bring the
Community Grants to Non-Profit applications to the April 15th
Committee of the Whole Meeting.
CARRIED UNANIMOUSLY
8.5 Trochu Grand Opening
139/19 Councillor Penner moved to authorize attendance for all of Council to
attend the Trochu Town Office Grand Opening on April 2, 2019.
CARRIED UNANIMOUSLY
8.6 Torrington Wellness Centre
140/19 Councillor King moved to authorize attendance for Councillor Keiver
to attend the Torrington Wellness Centre event on March 30, 2019.
CARRIED UNANIMOUSLY
COUNCIL MINUTES OF MARCH 26, 2019
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BUSINESS ARISING 7.0 Business Arising from Previous Minutes
7.1 Municipal Planning Commission Member at Large Applicants
141/19 Councillor Christie moved to convene in Closed Session to discuss
Personnel Matters pursuant to Section 17 of the Freedom of
Information and Protection of Privacy Act, at 11:41 a.m.
CARRIED
The following people were in attendance of the closed session to
provide a report and advise Council:
Peter Tarnawsky, Interim CAO
Laurie Watt, Director of Municipal Services
Mike Morton, Director of Corporate Services
Carolyn Van der Kuil, Recording Secretary
Will Nyman, Information Management Supervisor
142/19 Councillor Christie moved return to open meeting at 11:54 a.m.
CARRIED
143/19 Councillor Keiver moved to appoint Dennis Tainsh to the Municipal
Planning Commission effective immediately until the October 22, 2019
Organizational Meeting.
CARRIED UNANIMOUSLY
The Chair called for a recess at 11:55 a.m. and called the meeting back
to order at 1:11 p.m. with all previously mentioned Council members
present.
DISPOSITION OF
DELEGATION
BUSINESS
9.0 Disposition of Delegation Business
9.1 Bylaw 1786 – Redesignate a portion of SW 13-34-24 W4 from
A to I
144/19 Deputy Reeve McGhee moved second reading of proposed Bylaw 1786
for redesignation of a portion of SW 13-34-24 W4 from Agriculture
District to Industrial District.
CARRIED
145/19 Councillor Christie moved third reading of proposed Bylaw 1786 for
redesignation of a portion of SW 13-34-24 W4 from Agriculture
District to Industrial District.
CARRIED
COUNCIL MINUTES OF MARCH 26, 2019
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COUNCIL REPORTS 10.0 Council and Committee Reports
10.1 Police Advisory Committee; Unapproved Committee Report
provided from the February 21, 2019 meeting.
10.2 Drumheller & District Solid Waste Association; Unapproved
minutes were provided from the February 21, 2019 meeting.
146/19 Councillor Penner moved that Council receive the Council and
Committee reports as presented.
CARRIED
DISPOSITION OF
DELEGATION
BUSINESS
9.0 Disposition of Delegation Business
147/19 Councillor Christie moved to defer the requests made by the Three Hills
Amateur Radio and the Three Hills Curling Club to the April 15, 2019
Committee of the Whole Meeting.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 11.0 Council Follow-Up Action List
148/19 Councillor King moved that Council receive the March 12, 2019
Council Follow-Up Action List as presented for information.
CARRIED UNANIMOUSLY
CLOSED SESSION 12.0 Closed Session
149/19 Deputy Reeve McGhee moved that Council convene in closed session
to discuss Legal Matters, Request to Purchase or Lease Property,
Intergovernmental Relations and Personnel Matter pursuant to sections
24, 21, 17 and 19 respectively of the Freedom of Information and
Protection of Privacy Act, at 1:22 p.m.
CARRIED
The following people were in attendance of the closed session to
provide a report and advise Council:
Peter Tarnawsky, Interim CAO
Laurie Watt, Director of Municipal Services
Mike Morton, Director of Corporate Services
Carolyn Van der Kuil, Recording Secretary
Will Nyman, Information Management Supervisor
Brad Buchert, Sr. Manager of Transportation
Barb Hazelton, Manager of Planning and Development
The following people left closed session at 2:04 p.m.
Laurie Watt, Director of Municipal Services
COUNCIL MINUTES OF MARCH 26, 2019
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Mike Morton, Director of Corporate Services
Carolyn Van der Kuil, Recording Secretary
Will Nyman, Information Management Supervisor
Brad Buchert, Sr. Manager of Transportation
Barb Hazelton, Manager of Planning and Development
150/19 Councillor King moved that Council return to open meeting at 2:30
p.m.
CARRIED UNANIMOUSLY
2:30 p.m. – meeting recessed to allow return of public.
2:30 p.m. - meeting resumed with public present.
13.0 Motions from Closed Session
151/19 Deputy Reeve McGhee moved that Council approve in principle the
Agreements for Transportation and Recreation with the Town of
Trochu as presented.
CARRIED UNANIMOUSLY
152/19 Councillor King moved to direct administration to respond to the
Village of Carbon’s request to buy or lease a portion of the lands owned
by Kneehill County in the Village of Carbon, stating we are unable to
accommodate their request at this time.
CARRIED UNANIMOUSLY
153/19 Councillor Penner moved that Council authorize the Reeve, Deputy
Reeve and Interim CAO to negotiate with the concurred permanent
CAO candidate.
CARRIED UNANIMIOUSLY
ADJOURNMENT Adjournment
The meeting adjourned at 2:33 p.m.
________________________
Jerry Wittstock
Reeve
_______________________
Laurie Watt
Interim CAO
Document Last Updated August 15/13
REQUEST FOR DECISION
Agenda Item #
5.4.1
SUBJECT:
Seasonal Staff And Budget Amendment
MEETING DATE:
2019-04-09
PRESENTED BY:
Bowen Claūsen– Manager of Parks & Agriculture Services
BACKGROUND/
PROPOSAL
With the confirmation of Clubroot increased education and information will be
made available to ratepayers. Also physical inspections will be conducted
around the confirmed Clubroot area and other rumored locations. As well, new
protocols for more in-depth sanitation will be implemented to ensure Kneehill
County does not become the vector for further spread.
In addition to this, ASB staff will be stretched for the 2019 season with an
already heavy program planned such as; conducting the shoulder spray /
gravel retention program, completing the 1/3rd right of way spraying, Toadflax
and spot spraying throughout the entire County, and regular weed and pest
inspection among other duties.
At the March 4th 2019 regular ASB meeting, the ASB passed a motion
recommending to Council to approve amendments to the 2019 budget for the
addition of a seasonal position and funding for advertising and education on
Clubroot.
The ASB staff consist of:
• 2 spray truck drivers
• 1 Vegetation Management Technician
• 1 Land Care Coordinator (Assistant Fieldman)
• 1 Agricultural Fieldman (Manager of Parks & Agricultural Services)
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
In order to carry the above mention programing out successfully this seasons
administration is requesting one additional seasonal position to assist with
these increased requirements. As well as additional funding to cover costs to
host Clubroot workshops and for advertising/education.
COSTS/SOURCE OF
FUNDING:
Cost for an additional seasonal position, advertising and workshops would be
incorporated into the final 2019 budget to be presented for approval by
Council.
Additional funding request:
$25,000 One Seasonal
$1,500 Advertising
$3,500 Education/Workshop (extension)
Recommended additional funds come from general operating revenues
through the final approval of the 2019 budget.
REQUEST FOR DECISION Agenda Item #5.4.1 2 | Page
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO STRATEGIC PLAN:
ASB Act and Agricultural Pest Act
ATTACHMENTS:
N/A
RECOMMENDED ACTION:
Council approve amendments to the 2019 budget for the addition of a
seasonal position and funding for advertising and education on Clubroot.
COUNCIL OPTIONS:
1. Council approve an additional $30,000 to the Agricultural Services 2019
budget for a seasonal position and funding for advertising and education
on Clubroot, with funds to come from general operating revenues.
2. Council approve an additional $30,000 to the Agricultural Services 2019
budget for the addition of a seasonal position and funding for advertising
and education on Clubroot with funds to come from operating
contingency.
3. Council receives as information.
MOTION:
Council approve an additional $30,000 to the Agricultural Services 2019
budget for a seasonal position and funding for advertising and education
on Clubroot, with funds to come from general operating revenues.
Prepared By: Bowen Clausen Approved By: Laurie Watt Reviewed By: Laurie Watt
Manager of Parks & Agricultural
Services
Interim Chief Administrative Officer Interim Chief Administrative Officer
Document Last Updated August 15/13
REQUEST FOR
DECISSION
Agenda Item #
SUBJECT:
ASB Rental Equipment
MEETING DATE:
2019-04-09
PRESENTED BY:
Bowen Claūsen – Agricultural Fieldman
BACKGROUND/
PROPOSAL
Clubroot has been confirmed within Kneehill County, which is spread through soil
movement. Kneehill County offers several pieces of equipment that disturb soil as well
as pose high risk of spreading disease.
Kneehill County’s Insurance provider, the Rural Municipalities Association (RMA), was
contacted and recommended to discontinue the program. If the County decides to
disregard the RMA’s recommendation the County’s insurance policy would only cover
up to $100,000 in liability as the County is aware of the risk though chose to continue
and any claims exceeding this would come out of the County’s funds.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
At the regular April 5th, 2019 Agricultural Service Board meeting, the rental program
was discussed in depth regarding the potential threat it poses to those who utilize the
program and protecting their lands from spread of diseases such as Clubroot as well as
the Counties liability.
The Board did consider several options including suspending the program for one year,
only removing those pieces of equipment that are soil disturbing or continuing with the
current program at considerable additional operational cost.
The Board made the below motion following the recommendations of the RMA and
Administration:
The Agricultural Service Board recommend to Council to follow
the RMA’s recommendation and discontinue the rental equipment
program, donating the Scales and Cattle chute to the local 4-H
region, and to dispose of the remainder rental equipment.
The Board further discussed and would also recommended that Council
look at selling off the equipment locally.
COSTS/SOURCE OF
FUNDING:
Savings in annual contribution to the capital equipment plan and revenue from
equipment sales should Council discontinue program.
Additional operating costs should Council continue with current program.
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
REQUEST FOR DECISION Agenda Item # 2 | Page
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO STRATEGIC
PLAN:
Program does not align
ATTACHMENTS:
RECOMMENDED
ACTION:
Council follows the recommendations of the RMA, Administration and the Agricultural
Service Board discontinue rental program.
COUNCIL OPTIONS:
1. Council supports the recommendations Agricultural Service Board to discontinue
the rental equipment program, donating the Scales and Cattle chute to the local 4-H
region, and to dispose of the remainder rental equipment through a local equipment
bid.
2. Council moves to sell and remove rental equipment items that pose risk for
spreading disease.
3. Council receives as information.
MOTION:
Council supports the recommendation of the Agricultural Service Board to
discontinue the rental equipment program, donating the Scales and Cattle chute to
the local 4-H region, and to dispose of the remainder rental equipment through a
local equipment bid.
Prepared By: Bowen Clausen Approved By: Laurie Watt Reviewed By: Laurie Watt
Manager of Parks & Agricultural
Services
Interim Chief Administrative Officer Interim Chief Administrative Officer
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
6.1
SUBJECT:
Quarterly Financial Report
MEETING DATE:
2019-04-09
PRESENTED BY:
Mike Morton, Director of Corporate Service
BACKGROUND/
PROPOSAL
To request Council’s acceptance of the January to December 2018 Financial
Reports.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Notes accompanying the reports:
1. This RFD includes four Financial Reports: 1. Operating, 2. Project
Summary and Detail, 3. Grants, 4. Reserves.
2. Overall Operating Revenue is at 108.35% and Expenses are at
97.36% as of December 31, 2018.
3. The Operating and Project Budgets together create a current year
Operating Budget Surplus of 3.555 million. Variance by %: Revenue
8.35%, Expense 2.64%, and current year tax funded Projects 4.70%
4. The following revenues for the year are of note and are exceeding
budget: Well Drilling by 529 k, Interest Earned by 617 k, Additional
Agreements Other Revenue by 488 k and Planning Department
Licenses and Permits by 115 k.
5. Revenue from Penalties on Taxes outstanding is also above Budget
by 610 k. This is primarily due to Industrial and Linear taxes in
arrears.
6. The Non TCA and TCA Projects have been funded as per the 2018
Budget. This report also shows the Projects being carried forward
from 2018 to 2019. The carry forward projects funded from 2018
Operating Tax dollars will require a transfer to the Transitional
Reserve in the amount of 793,521 and is reflected on these reports.
7. “Page 1” in the Project Report shows a net gravel expense of
$2,747,019, which accounts for the gravel used.
COSTS/SOURCE OF
FUNDING:
N/A
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
REQUEST FOR DECISION Agenda Item # 6.1 2 | Page
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO STRATEGIC PLAN:
Fiscal Sustainability
ATTACHMENTS:
January to December 2018 Financial Reports.
RECOMMENDED ACTION:
That Council accepts the report as information.
COUNCIL OPTIONS: 1. Receive the January to December 2018 Financial Reports as presented.
2. Council provides further direction.
MOTION:
1. Council receives the January to December 2018 Financial Reports as
presented.
Prepared By: Will Wolfe Approved By: Mike Morton Reviewed By: Laurie Watt
Manager of Financial Services Director of Corporate Services Interim Chief Administrative Officer
KNEEHILL COUNTY
OPERATING BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
REVENUE
GENERAL REVENUE
PROPERTY TAXES (22,450,764.40) (22,383,055.01) (67,709.39) 99.70%
REQUISITIONS (5,471,091.29) (5,450,711.69) (20,379.60) 99.63%
RURAL WATER AND WSA TAXES (1,078,042.17) (1,075,092.90) (2,949.27) 99.73%
FRONTAGE/SPECIAL BENEFIT LEVY (325,619.00) (379,799.34) 54,180.34 116.64%
OTHER TAXES (100,000.00) (629,403.03) 529,403.03 629.40%
RETURN ON INVESTMENTS (212,000.00) (829,569.00) 617,569.00 391.31%
PENALITES & FINES (100,000.00) (709,712.67) 609,712.67 709.71%
TRANSFER FROM RESERVES (400,000.00) (452,124.51) 52,124.51 113.03%
TOTAL GENERAL REVENUE (30,137,516.86) (31,909,468.15) 1,771,951.29 105.88%
ADMINISTRATION
SALE OF GOODS AND SERVICES (30,770.00) (35,809.64) 5,039.64 116.38%
OTHER REVENUE (10,300.00) (24,095.34) 13,795.34 233.94%
PENALTIES & FINES (3,500.00) (1,748.99) (1,751.01) 49.97%
OPERATING GRANTS (124,726.00) (151,152.92) 26,426.92 121.19%
TRANSFER FROM RESERVES (159,961.00) (145,151.15) (14,809.85) 90.74%
TOTAL ADMINISTRATION (329,257.00) (357,958.04) 28,701.04 108.72%
1
KNEEHILL COUNTY
OPERATING BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
ASSESSMENT
SALE OF GOODS AND SERVICES (50.00) - (50.00) 0.00%
TOTAL ASSESSMENT (50.00) - (50.00) 0.00%
FIRE
SALE OF GOODS AND SERVICES (2,000.00) (3,075.00) 1,075.00 153.75%
RENTAL INCOME (7,422.00) (10,222.75) 2,800.75 137.74%
LICENSES & PERMITS (100.00) - (100.00) 0.00%
TOTAL FIRE (9,522.00) (13,297.75) 3,775.75 139.65%
EMERGENCY MANAGEMENT
OPERATING GRANT (4,000.00) (15,000.00) 11,000.00 375.00%
TOTAL EMERGENCY MANAGEMENT (4,000.00) (15,000.00) 11,000.00 375.00%
ENFORCEMENT
SALES TO OTHER GOVERNMENTS (30,000.00) (23,889.92) (6,110.08) 79.63%
OTHER REVENUE (1,500.00) (384.00) (1,116.00) 25.60%
PENALTIES & FINES (30,000.00) (24,005.96) (5,994.04) 80.02%
TRANSFER FROM RESERVES - - -
TOTAL ENFORCEMENT (61,500.00) (48,279.88) (13,220.12) 78.50%
2
KNEEHILL COUNTY
OPERATING BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
TRANSPORTATION
SALE OF GOODS AND SERVICES (117,250.00) (181,501.77) 64,251.77 154.80%
RENTAL INCOME (34,000.00) (137,282.59) 103,282.59 403.77%
OTHER REVENUE (600.00) (262,260.26) 261,660.26 43710.04%
OPERATING GRANTS - - -
TRANSFER FROM RESERVES - - -
TOTAL TRANSPORTATION (151,850.00) (581,044.62) 429,194.62 382.64%
WATER
SALE OF GOODS AND SERVICES (666,036.00) (796,319.44) 130,283.44 119.56%
SALES TO OTHER GOVERNMENTS (66,000.00) (62,138.87) (3,861.13) 94.15%
OTHER REVENUE (2,000.00) (18,780.50) 16,780.50 939.03%
PENALTIES & FINES (3,500.00) (3,665.41) 165.41 104.73%
TRANSFER FROM RESERVES - - -
TOTAL WATER (737,536.00) (880,904.22) 143,368.22 119.44%
WASTEWATER
SALE OF GOODS AND SERVICES (13,500.00) (14,597.52) 1,097.52 108.13%
TOTAL WASTEWATER (13,500.00) (14,597.52) 1,097.52 108.13%
WASTE MANAGEMENT
SALE OF GOODS AND SERVICES (7,000.00) (15,648.90) 8,648.90 223.56%
SALES TO OTHER GOVERNMENTS (14,000.00) (14,565.60) 565.60 104.04%
TOTAL WASTE MANAGEMENT (21,000.00) (30,214.50) 9,214.50 143.88%
3
KNEEHILL COUNTY
OPERATING BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
HEALTH SERVICES
RENTAL INCOME (41,667.00) (50,000.01) 8,333.01 120.00%
TOTAL HEALTH SERVICES (41,667.00) (50,000.01) 8,333.01 120.00%
CEMETERIES
SALE OF GOODS AND SERVICES (5,800.00) (7,450.00) 1,650.00 128.45%
TOTAL CEMETERIES (5,800.00) (7,450.00) 1,650.00 128.45%
PLANNING
SALE OF GOODS AND SERVICES (27,200.00) (43,805.81) 16,605.81 161.05%
LICENSES & PERMITS (50,000.00) (185,544.28) 135,544.28 371.09%
OPERATING GRANTS - - -
TOTAL PLANNING (77,200.00) (229,350.09) 152,150.09 297.09%
4
KNEEHILL COUNTY
OPERATING BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
AGRICULTURAL SERVICES
SALE OF GOODS AND SERVICES (19,000.00) (21,144.58) 2,144.58 111.29%
RENTAL INCOME (12,000.00) (24,966.00) 12,966.00 208.05%
OPERATING GRANTS (218,359.46) (218,359.00) (0.46) 100.00%
TOTAL AGRICULTURAL SERVICES (249,359.46) (264,469.58) 15,110.12 106.06%
RECREATION
SALE OF GOODS AND SERVICES (62,900.00) (165,205.35) 102,305.35 262.65%
OPERATING GRANTS - - -
TRANSFER FROM RESERVES - - -
TOTAL RECREATION (62,900.00) (165,205.35) 102,305.35 262.65%
TOTAL REVENUE (31,902,658.32) (34,567,239.71) 2,664,581.39 108.35%
5
KNEEHILL COUNTY
OPERATING BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
EXPENSES
GENERAL EXPENSES
SCHOOL FOUNDATION REQUISITION 5,333,019.82 5,308,930.58 24,089.24 99.55%
SEPERATE SCHOOL REQUISITION 52,525.13 46,151.23 6,373.90 87.87%
KNEEHILL HOUSING AUTHORITY 38,943.78 38,943.78 - 100.00%
DIP / LINEAR REQUISITION 46,568.38 46,568.38 - 100.00%
TRANSFER TO OTHER GOVERNMENTS 650,000.14 650,000.00 0.14 100.00%
TRANSFERS TO LOCAL BOARDS & AGENCIES 45,000.00 44,639.00 361.00 99.20%
TRANSFERS TO INDIVIDUALS & ORGANIZATIONS 247,119.07 168,674.08 78,444.99 68.26%
CONTRACT & GENERAL SERVICES 13,847.00 13,472.69 374.31 97.30%
MATERIAL, GOODS, SUPPLIES & UTILITIES - 11,342.62 (11,342.62)
PROVISION FOR ALLOWANCES 400,000.00 919,391.79 (519,391.79) 229.85%
TRANSFER TO RESERVES 330,012.86 370,012.86 (40,000.00) 112.12%
TOTAL GENERAL 7,157,036.18 7,618,127.01 (461,090.83) 106.44%
LEGISLATIVE
SALARIES, WAGES & BENEFITS 262,633.28 252,540.11 10,093.17 96.16%
CONTRACT & GENERAL SERVICES 266,720.00 252,096.46 14,623.54 94.52%
MATERIAL, GOODS, SUPPLIES & UTILITIES 29,040.00 18,757.41 10,282.59 64.59%
TRANSFER TO RESERVE 3,500.00 3,500.00 - 100.00%
TOTAL LEGISLATIVE 561,893.28 526,893.98 34,999.30 93.77%
6
KNEEHILL COUNTY
OPERATING BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
ADMINISTRATION
SALARIES, WAGES & BENEFITS 2,151,320.79 2,076,247.52 75,073.27 96.51%
CONTRACT & GENERAL SERVICES 683,138.30 561,794.29 121,344.01 82.24%
MATERIAL, GOODS, SUPPLIES & UTILITIES 307,306.00 269,527.41 37,778.59 87.71%
PURCHASES FROM OTHER GOVERNMENTS 4,080.00 3,020.76 1,059.24 74.04%
OTHER EXPENSES 8,070.00 10,294.57 (2,224.57) 127.57%
TRANSFER TO RESERVE 421,199.00 421,199.00 - 100.00%
TOTAL ADMINISTRATION 3,575,114.09 3,342,083.55 233,030.54 93.48%
ASSESSMENT
CONTRACT & GENERAL SERVICES 119,150.00 106,970.04 12,179.96 89.78%
TOTAL ASSESSMENT 119,150.00 106,970.04 12,179.96 89.78%
FIRE
SALARIES, WAGES & BENEFITS 138,848.73 146,986.71 (8,137.98) 105.86%
CONTRACT & GENERAL SERVICES 323,631.00 219,028.84 104,602.16 67.68%
MATERIAL, GOODS, SUPPLIES & UTILITIES 42,470.00 34,038.13 8,431.87 80.15%
TRANSFERS TO INDIVIDUALS & ORGANIZATIONS 25,000.00 11,728.16 13,271.84 46.91%
TRANSFER TO OTHER GOVERNMENTS 224,000.00 225,180.54 (1,180.54) 100.53%
TRANSFER TO RESERVES - - -
TOTAL FIRE 753,949.73 636,962.38 116,987.35 84.48%
EMERGENCY MANAGEMENT
SALARIES, WAGES & BENEFITS 13,321.40 13,592.42 (271.02) 102.03%
CONTRACT & GENERAL SERVICES 9,400.00 7,598.91 1,801.09 80.84%
MATERIAL, GOODS, SUPPLIES & UTILITIES 2,500.00 2,937.74 (437.74) 117.51%
TOTAL EMERGENCY MANAGEMENT 25,221.40 24,129.07 1,092.33 95.67%
7
KNEEHILL COUNTY
OPERATING BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
ENFORCEMENT
SALARIES, WAGES & BENEFITS 250,549.80 219,642.97 30,906.83 87.66%
CONTRACT & GENERAL SERVICES 100,942.08 72,227.98 28,714.10 71.55%
MATERIAL, GOODS, SUPPLIES & UTILITIES 33,000.00 38,920.36 (5,920.36) 117.94%
TOTAL ENFORCEMENT 384,491.88 330,791.31 53,700.57 86.03%
HEALTH AND SAFETY
SALARIES, WAGES & BENEFITS 97,999.58 103,171.02 (5,171.44) 105.28%
CONTRACT & GENERAL SERVICES 19,950.00 15,354.71 4,595.29 76.97%
MATERIAL, GOODS, SUPPLIES & UTILITIES 9,750.00 2,955.47 6,794.53 30.31%
TOTAL HEALTH AND SAFETY 127,699.58 121,481.20 6,218.38 95.13%
TRANSPORTATION
SALARIES, WAGES & BENEFITS 3,673,314.81 3,528,979.24 144,335.57 96.07%
CONTRACT & GENERAL SERVICES - ROAD PROJECTS 113,500.00 109,699.22 3,800.78 96.65%
CONTRACT & GENERAL SERVICES - GRAVEL 4,000.00 2,700.00 1,300.00 67.50%
CONTRACT & GENERAL SERVICES - GRADER 560,000.00 519,787.37 40,212.63 92.82%
CONTRACT & GENERAL SERVICES 351,812.55 325,455.00 26,357.55 92.51%
MATERIAL, GOODS, SUPPLIES & UTILITIES - FUEL 815,000.00 837,932.24 (22,932.24) 102.81%
MATERIAL, GOODS, SUPPLIES & UTILITIES - GROUND 362,500.00 243,164.04 119,335.96 67.08%
MATERIAL, GOODS, SUPPLIES & UTILITIES- SHOP 702,250.00 690,779.07 11,470.93 98.37%
MATERIAL, GOODS, SUPPLIES & UTILITIES - UTILITIES 173,195.00 156,095.71 17,099.29 90.13%
TOTAL TRANSPORTATION 6,755,572.36 6,414,591.89 340,980.47 94.95%
BRIDGES
CONTRACT & GENERAL SERVICES 145,000.00 49,776.49 95,223.51 34.33%
TOTAL BRIDGES 145,000.00 49,776.49 95,223.51 34.33%
8
KNEEHILL COUNTY
OPERATING BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
WATER
SALARIES, WAGES & BENEFITS 507,863.50 477,269.35 30,594.15 93.98%
CONTRACT & GENERAL SERVICES 79,967.69 45,398.12 34,569.57 56.77%
MATERIAL, GOODS, SUPPLIES & UTILITIES 895,595.45 1,040,635.35 (145,039.90) 116.19%
PURCHASES FROM OTHER GOVERNMENTS 69,199.00 69,199.00 - 100.00%
TOTAL WATER 1,552,625.64 1,632,501.82 (79,876.18) 105.14%
WASTEWATER
SALARIES, WAGES & BENEFITS 71,807.20 70,171.71 1,635.49 97.72%
MATERIAL, GOODS, SUPPLIES & UTILITIES 22,630.00 13,934.00 8,696.00 61.57%
TOTAL WASTEWATER 94,437.20 84,105.71 10,331.49 89.06%
WASTE MANAGEMENT
SALARIES, WAGES & BENEFITS 142,816.68 149,020.37 (6,203.69) 104.34%
CONTRACT & GENERAL SERVICES 74,175.69 71,653.00 2,522.69 96.60%
MATERIAL, GOODS, SUPPLIES & UTILITIES 3,820.00 3,314.07 505.93 86.76%
PURCHASES FROM OTHER GOVERNMENTS 204,267.00 195,239.00 9,028.00 95.58%
OTHER EXPENSES 87,866.00 66,825.65 21,040.35 76.05%
TOTAL WASTE MANAGEMENT 512,945.37 486,052.09 26,893.28 94.76%
HEALTH SERVICES
CONTRACT & GENERAL SERVICES 32,531.01 27,730.20 4,800.81 85.24%
TOTAL HEALTH SERVICES 32,531.01 27,730.20 4,800.81 85.24%
9
KNEEHILL COUNTY
OPERATING BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
CEMETERY
SALARIES, WAGES & BENEFITS 92,579.19 75,577.43 17,001.76 81.64%
CONTRACT & GENERAL SERVICES 10,000.00 9,889.99 110.01 98.90%
MATERIAL, GOODS, SUPPLIES & UTILITIES 5,000.00 5,013.06 (13.06) 100.26%
TOTAL CEMETERY 107,579.19 90,480.48 17,098.71 84.11%
PLANNING AND DEVELOPMENT
SALARIES, WAGES & BENEFITS 378,102.43 351,758.88 26,343.55 93.03%
CONTRACT & GENERAL SERVICES 115,076.12 112,287.85 2,788.27 97.58%
MATERIAL, GOODS, SUPPLIES & UTILITIES 1,000.00 - 1,000.00 0.00%
TRANSFER TO RESERVE - 11,465.81 (11,465.81)
TOTAL PLANNING AND DEVELOPMENT 494,178.55 475,512.54 18,666.01 96.22%
AGRICULTURAL
SALARIES, WAGES & BENEFITS 209,565.97 195,552.89 14,013.08 93.31%
CONTRACT & GENERAL SERVICES 287,791.37 232,774.80 55,016.57 80.88%
MATERIAL, GOODS, SUPPLIES & UTILITIES 171,000.00 148,513.57 22,486.43 86.85%
OTHER EXPENSES 20,000.00 19,265.37 734.63 96.33%
TOTAL AGRICULTURAL 688,357.34 596,106.63 92,250.71 86.60%
RECREATION
SALARIES, WAGES & BENEFITS 398,186.93 342,130.93 56,056.00 85.92%
CONTRACT & GENERAL SERVICES 147,673.43 118,865.22 28,808.21 80.49%
MATERIAL, GOODS, SUPPLIES & UTILITIES 130,810.00 109,567.04 21,242.96 83.76%
TRANSFER TO OTHER GOVERNMENTS 44,489.53 44,405.29 84.24 99.81%
TOTAL RECREATION 721,159.89 614,968.48 106,191.41 85.27%
10
KNEEHILL COUNTY
OPERATING BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
CULTURAL
TRANSFERS TO LOCAL BOARDS and AGENCIES 50,489.46 51,310.26 (820.80) 101.63%
TOTAL CULTURAL 50,489.46 51,310.26 (820.80) 101.63%
TOTAL EXPENSES 23,859,432.15 23,230,575.13 628,857.02 97.36%
NET REVENUE OVER EXPENSES BEFORE
ADJUSTMENTS (8,043,226.17) (11,336,664.58) 3,293,438.41 140.95%
CONTRA'S TO OPERATING - (245,329.64) 245,329.64
TOTAL TRANSFER TO GRAVEL INVENTORY PROJECTS 167,710.70 167,710.70 - 100.00%
TOTAL TRANSFER TO NON TCA PROJECTS 1,380,000.00 1,343,290.93 36,709.07 97.34%
TOTAL TRANSFER TO TCA PROJECTS 6,495,515.47 6,209,752.26 285,763.21 95.60%
NET REVENUE OVER EXPENSES AFTER ADJUSTMENTS 0.00 (3,861,240.33) 3,861,240.33
11
KNEEHILL COUNTY
CAPITAL AND PROJECTS BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
GRAVEL ACQUISITION PROJECTS
FUNDING:
FROM OPERATING (167,710.70) (167,710.70) - 100.00%
FROM GRANTS (2,843,962.83) (2,435,090.68) (408,872.15) 85.62%
FROM RESERVES (88,347.00) (35,445.36) (52,901.64) 40.12%
EXPENSES:
PROJECTS - - -
CONTRACT PURCHASES 2,932,309.83 2,470,536.04 461,773.79 84.25%
GRAVEL USED FROM INVENTORY - 2,747,018.83 (2,747,018.83)
TRANSFER TO RESERVES 167,710.70 167,710.70 - 100.00%
NET GRAVEL ACQUISITION PROJECTS - 2,747,018.83 (2,747,018.83)
1
KNEEHILL COUNTY
CAPITAL AND PROJECTS BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
NON TCA PROJECTS
ADMINISTRATION PROJECTS
FUNDING PROJECTS:
FROM OPERATING (55,000.00) (5,000.00) (50,000.00) 9.09%
FROM GRANTS (50,000.00) (19,500.00) (30,500.00) 39.00%
FROM RESERVES (67,404.74) (44,717.88) (22,686.86) 66.34%
PROJECT EXPENSES
PROJECTS 172,404.74 69,217.88 103,186.86 40.15%
ADMINISTRATION PROJECTS NET BALANCE - - -
TRANSPORTATION PROJECTS
FUNDING PROJECTS:
FROM OPERATING (1,250,000.00) (1,094,954.02) (155,045.98) 87.60%
FROM RESERVES (1,200,000.00) (103,283.66) (1,096,716.34) 8.61%
PROJECT EXPENSES:
PROJECTS 2,450,000.00 1,198,237.68 1,251,762.32 48.91%
TRANSPORTATION PROJECTS NET BALANCE - - -
2
KNEEHILL COUNTY
CAPITAL AND PROJECTS BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
WATER PROJECTS
FUNDING PROJECTS:
FROM OPERATING (30,000.00) - (30,000.00) 0.00%
FROM RESERVES (36,858.75) (12,278.50) (24,580.25) 33.31%
PROJECTS EXPENSES:
PROJECTS 66,858.75 12,278.50 54,580.25 18.36%
WATER PROJECTS NET BALANCE - - -
WASTEWATER PROJECTS
FUNDING PROJECTS:
FROM RESERVES (45,712.75) (6,601.50) (39,111.25) 14.44%
PROJECTS EXPENSES:
PROJECTS 45,712.75 6,601.50 39,111.25 14.44%
WASTEWATER PROJECTS NET BALANCE - - -
WASTE MANAGEMENT PROJECTS
FUNDING PROJECTS:
FROM OPERATING (20,000.00) (13,290.93) (6,709.07) 66.45%
PROJECTS EXPENSES:
PROJECTS 20,000.00 13,290.93 6,709.07 66.45%
WASTEWATER PROJECTS NET BALANCE - - -
3
KNEEHILL COUNTY
CAPITAL AND PROJECTS BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
CEMETERY PROJECTS
FUNDING PROJECTS:
FROM RESERVES (11,020.07) (1,765.85) (9,254.22) 16.02%
PROJECT EXPENSES:
PROJECTS 11,020.07 1,765.85 9,254.22 16.02%
CEMETERY PROJECTS NET BALANCE - - -
PLANNING AND DEVELOPMENT PROJECTS
FUNDING PROJECTS:
FROM RESERVES (8,996.00) (5,732.00) (3,264.00) 63.72%
PROJECT EXPENSES:
PROJECTS 8,996.00 5,732.00 3,264.00 63.72%
PLANNING AND DEVELOPMENT PROJECTS NET BALANCE - - -
RECREATION PROJECTS
FUNDING PROJECTS:
FROM OPERATING (25,000.00) (21,718.50) (3,281.50) 86.87%
FROM GRANTS (75,000.00) (75,000.00) - 100.00%
PROJECT EXPENSES:
PROJECTS 100,000.00 96,718.50 3,281.50 96.72%
RECREATION PROJECTS NET BALANCE - - -
4
KNEEHILL COUNTY
CAPITAL AND PROJECTS BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
NON TCA PROJECTS
TOTAL OF ALL DEPARTMENTS
FUNDING PROJECTS:
FROM OPERATING (1,380,000.00) (1,134,963.45) (245,036.55) 82.24%
FROM GRANTS (125,000.00) (94,500.00) (30,500.00) 75.60%
FROM RESERVES (1,369,992.31) (174,379.39) (1,195,612.92) 12.73%
PROJECT EXPENSES:
PROJECTS 2,874,992.31 1,403,842.84 1,471,149.47 48.83%
ALL DEPARTMENTS NET BALANCE - 0.00 -
5
KNEEHILL COUNTY
CAPITAL AND PROJECTS BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
TANGIBLE CAPITAL ASSET (TCA) PROJECTS
ADMINISTRATION
FUNDING CAPITAL PROJECTS:
FROM OPERATING (796,614.04) (796,614.04) - 100.00%
RESERVES (80,000.00) (35,925.25) (44,074.75) 44.91%
SALE OF TANGIBLE CAPTIAL ASSETS (4,000.00) - (4,000.00) 0.00%
CAPITAL PROJECT EXPENSES:
VEHICLES 80,000.00 35,925.25 44,074.75 44.91%
TRANSFER TO CAPITAL RESERVE:
PROJECT RESERVE 773,935.47 773,935.47 - 100.00%
CAPITAL EQUIPMENT PLAN 26,678.57 22,678.57 4,000.00 85.01%
ADMINISTRATION NET BALANCE (0.00) (0.00) - 100.00%
FIRE
FUNDING CAPITAL PROJECTS:
FROM OPERATING (365,543.33) (365,543.33) - 100.00%
RESERVES (100,000.00) (82,116.30) (17,883.70) 82.12%
SALE OF TANGIBLE CAPTIAL ASSETS (1,000.00) (9,000.00) 8,000.00 900.00%
CAPITAL PROJECT EXPENSES:
VEHICLES 100,000.00 82,116.30 17,883.70 82.12%
TRANSFER TO CAPITAL RESERVE:
CAPITAL EQUIPMENT PLAN 366,543.33 374,543.33 (8,000.00) 102.18%
FIRE NET BALANCE - - -
6
KNEEHILL COUNTY
CAPITAL AND PROJECTS BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
ENFORCEMENT
FUNDING CAPITAL PROJECTS:
FROM OPERATING (84,100.00) (85,893.77) 1,793.77 102.13%
CAPITAL PROJECT EXPENSES:
VEHICLES 52,000.00 53,793.77 (1,793.77) 103.45%
TRANSFER TO CAPITAL RESERVE:
CAPITAL EQUIPMENT PLAN 32,100.00 32,100.00 - 100.00%
ENFORCEMENT NET BALANCE - - 0.00
TRANSPORTATION
FUNDING CAPITAL PROJECTS:
FROM OPERATING (1,868,212.48) (1,713,537.28) (154,675.20) 91.72%
GRANTS AND CONTRIBUTED (401,703.00) (591,819.65) 190,116.65 147.33%
RESERVES (8,612,234.58) (3,458,260.81) (5,153,973.77) 40.16%
SALE OF TANGIBLE CAPTIAL ASSETS (336,564.00) (402,496.22) 65,932.22 119.59%
CAPITAL PROJECT EXPENSES:
ENGINEERED STRUCTURES 8,024,810.58 3,184,174.84 4,840,635.74 39.68%
BUILDINGS - 185,576.04 (185,576.04)
LAND IMPROVEMENTS 550,000.00 20,752.00 529,248.00 3.77%
MACHINERY AND EQUIPMENT 933,424.00 922,513.22 10,910.78 98.83%
VEHICLES 129,000.00 111,584.01 17,415.99 86.50%
TRANSFER TO CAPITAL RESERVE:
PROJECT RESERVE - 94,102.15 (94,102.15)
CAPITAL EQUIPMENT PLAN 1,581,479.48 1,647,411.70 (65,932.22) 104.17%
TRANSPORTATION NET BALANCE - - 0.00
7
KNEEHILL COUNTY
CAPITAL AND PROJECTS BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
BRIDGES
FUNDING CAPITAL PROJECTS:
FROM OPERATING (300,000.00) (193,881.35) (106,118.65) 64.63%
CAPITAL PROJECT EXPENSES:
ENGINEERED STRUCTURES 300,000.00 193,881.35 106,118.65 64.63%
BRIDGES NET BALANCE - - -
WATER
FUNDING CAPITAL PROJECTS:
FROM OPERATING (1,542,208.79) (1,546,165.43) 3,956.64 100.26%
RESERVES (4,710,048.00) (156,464.96) (4,553,583.04) 3.32%
SALE OF TANGIBLE CAPTIAL ASSETS (8,000.00) (11,436.00) 3,436.00 142.95%
CAPITAL PROJECT EXPENSES:
ENGINEERED STRUCTURES 4,700,548.00 80,866.76 4,619,681.24 1.72%
MACHINERY AND EQUIPMENT 6,000.00 4,749.00 1,251.00 79.15%
VEHICLES 77,500.00 80,091.27 (2,591.27) 103.34%
TRANSFER TO CAPITAL RESERVE:
PROJECT RESERVE 1,403,661.17 1,472,375.74 (68,714.57) 104.90%
CAPITAL EQUIPMENT PLAN 72,547.62 75,983.62 (3,436.00) 104.74%
WATER NET BALANCE - - 0.00
8
KNEEHILL COUNTY
CAPITAL AND PROJECTS BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
WASTE MANAGEMENT
FUNDING CAPITAL PROJECTS:
FROM OPERATING (40,000.00) (33,613.62) (6,386.38) 84.03%
CAPITAL PROJECT EXPENSES:
LAND IMPROVEMENTS 40,000.00 33,613.62 6,386.38 84.03%
WASTE MANAGEMENT NET BALANCE - - -
HEALTH SERVICES
FUNDING CAPITAL PROJECTS:
FROM OPERATING (50,000.00) (32,623.21) (17,376.79) 65.25%
RESERVES (26,183.56) (7,593.43) (18,590.13) 29.00%
SALE OF TANGIBLE CAPTIAL ASSETS - - -
CAPITAL PROJECT EXPENSES:
BUILDINGS 76,183.56 40,216.64 35,966.92 52.79%
HEALTH SERVICES NET BALANCE - - -
CEMETERY
FUNDING CAPITAL PROJECTS:
FROM OPERATING (16,000.00) (9,803.40) (6,196.60) 61.27%
CAPITAL PROJECT EXPENSES:
LAND IMPROVEMENTS 16,000.00 9,803.40 6,196.60 61.27%
CEMETERY NET BALANCE - - -
9
KNEEHILL COUNTY
CAPITAL AND PROJECTS BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
AGRICULTURAL
FUNDING CAPITAL PROJECTS:
FROM OPERATING (101,146.35) (101,146.35) - 100.00%
RESERVES (52,000.00) (38,481.40) (13,518.60) 74.00%
SALE OF TANGIBLE CAPTIAL ASSETS (10,000.00) (15,823.00) 5,823.00 158.23%
CAPITAL PROJECT EXPENSES:
VEHICLES 52,000.00 38,481.40 13,518.60 74.00%
TRANSFER TO CAPITAL RESERVE:
CAPITAL EQUIPMENT PLAN 111,146.35 116,969.35 (5,823.00) 105.24%
AGRICULTURAL NET BALANCE - - -
RECREATION
FUNDING CAPITAL PROJECTS:
FROM OPERATING (1,331,690.48) (1,330,930.48) (760.00) 99.94%
RESERVES (287,022.12) (268,351.40) (18,670.72) 93.50%
SALE OF TANGIBLE CAPTIAL ASSETS (52,500.00) (38,487.75) (14,012.25) 73.31%
CAPITAL PROJECT EXPENSES:
LAND IMPROVEMENTS 127,022.12 126,692.15 329.97 99.74%
MACHINERY AND EQUIPMENT 545,000.00 57,547.62 487,452.38 10.56%
VEHICLES 120,000.00 110,743.25 9,256.75 92.29%
TRANSFER TO CAPITAL RESERVE:
PROJECT RESERVE 750,000.00 1,227,608.38 (477,608.38) 163.68%
CAPITAL EQUIPMENT PLAN 129,190.48 115,178.23 14,012.25 89.15%
RECREATION NET BALANCE - - 0.00
10
KNEEHILL COUNTY
CAPITAL AND PROJECTS BUDGET SUMMARY
2018 Fiscal Year 2018 Budget
As of Dec 31, 2018
Actual
2018 Budget vs
Actual Variance
2018 Budget vs
Actual Var %
TANGIBLE CAPITAL ASSET (TCA) PROJECTS
TOTAL OF ALL DEPARTMENTS
FUNDING CAPITAL PROJECTS:
FROM OPERATING (6,495,515.47) (6,209,752.26) (285,763.21) 95.60%
GRANTS AND CONTRIBUTED (401,703.00) (591,819.65) 190,116.65 147.33%
RESERVES (13,867,488.26) (4,047,193.55) (9,820,294.71) 29.18%
SALE OF TANGIBLE CAPTIAL ASSETS (412,064.00) (477,242.97) 65,178.97 115.82%
TOTAL FUNDING (21,176,770.73) (11,326,008.43) (9,850,762.30) 53.48%
CAPITAL PROJECT EXPENSES:
ENGINEERED STRUCTURES 13,025,358.58 3,458,922.95 9,566,435.63 26.56%
BUILDINGS 76,183.56 225,792.68 (149,609.12) 296.38%
LAND IMPROVEMENTS 733,022.12 190,861.17 542,160.95 26.04%
LAND - - -
MACHINERY AND EQUIPMENT 1,484,424.00 984,809.84 499,614.16 66.34%
VEHICLES 610,500.00 512,735.25 97,764.75 83.99%
TOTAL PROJECTS 15,929,488.26 5,373,121.89 10,556,366.37 33.73%
TRANSFER TO CAPITAL RESERVE:
PROJECT RESERVE 2,927,596.64 3,568,021.74 (640,425.10) 121.88%
CAPITAL EQUIPMENT PLAN 2,319,685.83 2,384,864.80 (65,178.97) 102.81%
ALL DEPARTMENTS NET BALANCE - - 0.00
11
KNEEHILL COUNTY
FINAL PROJECT AND CAPITAL BUDGET
2018 Fiscal Year 2018 Total
Budget Description
Budget
Amount Project Status Notes Budget #
Carry forward
to 2019
Year to Date
Dec 31, 2018
Budget to
actual
variance
TOTAL NET OPERATING BEFORE COMMITTED (8,043,226.17)
CAPITAL EQUIPMENT PLAN CONTRIBUTION 1,907,621.83
(This is the annual funding contribution - new upfront
purchases to plan are in TCA projects below)
TOTAL CAPITAL EQUIPMENT REPLACEMENT PLAN 1,907,621.83 Transfer to reserve as per Budget.B1801 No 1,907,621.83 (0.00)
WATER SERVICE AREA TAX & SPECIAL BENEFITING
LEVY 1,403,661.17
WSA TAX & SPECIAL BENEFITING LEVY 1,403,661.17 Transfer to reserve as per Budget.B1802 No 1,403,661.17 -
TOTAL NET OPERATING AFTER COMMITTED (4,731,943.17) 3,311,283.00 (0.00)
GRAVEL ACQUISITION PROJECTS
CONTRACT PURCHASES 2,932,309.83
Gravel Purchases - 3 year contract for 150,000 tonne / yr.
2016 to 2018. Plus 30,000 tonne at 13.80 2,484,000.00 Carry-forward. Lafarge with an additional 38,000 tonnes. Peoples was
complete in December. B1810 Yes 2,075,127.85 408,872.15
Gravel Purchases - 2017 Carry Forward 448,309.83 Completed August 10, 2018.
B1710
No 395,408.19 52,901.64
TRANSFER TO RESERVE 167,710.70
Transfer to Gravel Reserve 167,710.70 Transfer to reserve as per Budget.B1811 No 167,710.70 -
TOTAL GRAVEL ACQUISITION PROJECTS 3,100,020.53 2,638,246.74 461,773.79
1 2019-04-01
KNEEHILL COUNTY
FINAL PROJECT AND CAPITAL BUDGET
2018 Fiscal Year 2018 Total
Budget Description
Budget
Amount Project Status Notes Budget #
Carry forward
to 2019
Year to Date
Dec 31, 2018
Budget to
actual
variance
NON TCA PROJECTS
ADMINISTRATION 172,404.74
Website 40,000.00 Carry-forward. On hold until the branding is completed. B1820 Yes 5,000.00 35,000.00
Asset Management Plan 65,000.00
Carry-forward. Policy 18-21 passed by Council. FCM Grant application
has been approved. Condition assessment training completed in
December. B1824
Yes 19,500.00 45,500.00
Budgeting Software - 2017 carry forward 56,154.74 Carry-forward. Operating and Salary modules complete; capital module
and custom reports in progress.B1720 Yes 33,467.88 22,686.86
Capital Planning Analysis Software - 2017 carry forward 11,250.00 Complete. B1722 No 11,250.00 -
TRANSPORTATION 2,450,000.00
Contract Shoulder Pull - 60 miles 1,250,000.00 Carry-forward into next year for miles that were not completed. B1821 Yes 1,094,954.02 155,045.98
Wimborne Environmental Reclamation 1,200,000.00 Carry-forward. WSP working on engineering, on-going awaiting reports. B1826 Yes 103,283.66 1,096,716.34
WATER 66,858.75
Churchill Water System Engineering - Booster Station /
Storage Facility - Pressure for Horseshoe Canyon area 30,000.00 Not going to be completed as we have an approved larger project to
rehabilitate the Churchill System. To be completed under B1857.B1822 No - 30,000.00
Sunnyslope Engineering - System Upgrade - 2017 carry
forward 36,858.75 Complete. Received Final draft.B1725 No 12,278.50 24,580.25
WASTEWATER 45,712.75
Engineering - Lagoon Easements (Torrington, Wimborne,
Huxley, Swalwell) - 2017 carry forward 45,712.75 Complete. Received Final draft.B1726 No 6,601.50 39,111.25
WASTE MANAGEMENT 20,000.00
Torrington Landfill Engineering - Expected Life Study 20,000.00 Complete. Received Final draft.B1823 No 13,290.93 6,709.07
CEMETERY 11,020.07
Survey & Register Cemetery Boundaries - 2016 carry forward 8,672.00 Carry-froward. Partially complete; waiting on final surveys for three
cemeteries. B1607 Yes - 8,672.00
Arthurville Cemetery Project - 2017 carry forward 2,348.07 Carry-forward. 95% complete; waiting on final survey. Mar 8 2019 per
BC ok not to carry fwd - too small of amount B1727 No 1,765.85 582.22
PLANNING 8,996.00
Planning & Development System - 2016 carry forward 8,996.00 Carry-forward. Waiting for the reporting component.B1658 Yes 5,732.00 3,264.00
RECREATION 100,000.00
Tourism Masterplan 100,000.00 Carry-forward. On-going. B1825 Yes 96,718.50 3,281.50
TOTAL NON TCA PROJECTS 2,874,992.31 1,403,842.84 1,471,149.47
2 2019-04-01
KNEEHILL COUNTY
FINAL PROJECT AND CAPITAL BUDGET
2018 Fiscal Year 2018 Total
Budget Description
Budget
Amount Project Status Notes Budget #
Carry forward
to 2019
Year to Date
Dec 31, 2018
Budget to
actual
variance
TANGIBLE CAPITAL ASSET (TCA) PROJECTS
ADMINISTRATION 773,935.47
New Building Replacement Plan - Transfer to Building
Reserve 381,500.00 Transfer to reserve as per Budget.B1840 No 381,500.00 -
Transfer to Hamlet Infrastructure Reserve 392,435.47 Transfer to reserve as per Budget.B1855 No 392,435.47 -
TRANSPORTATION 8,574,810.58
Torrington street repairs - ACP pavement 100,000.00 Work is completed.B1841 No 40,050.00 59,950.00
Huxley - Micro-Surface Roads - 2018 additional funds
115,000.00 plus 2017 carry forward 213,397.70 328,397.70
Carry-forward. Hold back on repairs until spring 2019. Mar 8 2019 Brad
only has AP holdback left on it. No need to carry forward. Mar 13 2018
Brad. Some Warranty work for 2019 but also additional work to be done
within the scope of the original project.B1742
Yes 267,925.00 60,472.70
Linden West Road 11.50 KM - Micro-Surface 625,000.00 Completed in June. B1842 No 534,526.80 90,473.20
Sharples Road 13 KM - Rebuild - #7 road plan - plus 2017
carry forward 21,921.30 3,921,921.30 Carry-forward. Tender December 2018 for Construction in Spring 2019.B1744 Yes 41,894.00 3,880,027.30
Road Rebuild RR251 - minus 2017 carry forward used 2,899,491.58 Carry-forward. To be completed in spring 2019. B1754 Yes 2,178,867.88 720,623.70
RR24-4&5 Road Engineering for 2019 - #3 road plan 150,000.00 Carry-forward. On-going. B1843 Yes 116,370.55 33,629.45
Dunphy Road Bank Protection 550,000.00 Carry-forward. Engingeering is onoing. B1859 Yes 20,752.00 529,248.00
BRIDGES 300,000.00
Bridge Projects 300,000.00 Completed in December. Completed by internal forces. B1844 No 193,881.35 106,118.65
HEALTH SERVICES 76,183.56
FCSS Parking Lot Improvements 50,000.00 Completed.B1845 No 32,623.21 17,376.79
Old Medical Clinic Renovations - 2016 carry forward 26,183.56 Completed.B1619 No 7,593.43 18,590.13
WATER 4,700,548.00
Generator for Wimborne Water System - Stand Alone 16,500.00 Carry-forward. Delivery of generator was delayed at border. Hoping to
have it installed in the coming month.B1846 Yes 3,016.50 13,483.50
Cost Share Waterline Extensions (as per policy 14-12) 50,000.00 None to date.B1847 No - 50,000.00
Churchill Water System Rehabilitation 4,634,048.00
Carry-forward. Land agent should be contacting landowners in regards to
new pumphouse/reservoir site. Updated model of the system and
updated site plan 90%.B1857
Yes 77,850.26 4,556,197.74
WASTE MANAGEMENT 40,000.00
Carbon and Three Hills Transfer Sites - Replace Fencing and
Gates 40,000.00 Complete. B1848 No 33,613.62 6,386.38
CEMETERY 16,000.00
Gaetz Access Road Fencing 16,000.00 Complete. B1849 No 9,803.40 6,196.60
PARKS and RECREATION 1,377,022.12
Horseshoe Canyon Transfer to Parks Reserve 750,000.00 Transfer to reserve as per Budget.B1850 No 750,000.00 -
Horseshoe Canyon trail & site Development - 2017 carry
forward 127,022.12 Complete.B1750 No 126,692.15 329.97
Torrington Arena Capital Project 500,000.00 Carry-forward. The Ag society is pursuing provincial and federal funding
to expand the project. Some repairs being completed. B1858 Yes 22,391.62 477,608.38
TOTAL TCA WITHOUT CAPITAL EQUIPMENT PLAN 15,858,499.73 5,231,787.24 10,626,712.49
3 2019-04-01
KNEEHILL COUNTY
FINAL PROJECT AND CAPITAL BUDGET
2018 Fiscal Year 2018 Total
Budget Description
Budget
Amount Project Status Notes Budget #
Carry forward
to 2019
Year to Date
Dec 31, 2018
Budget to
actual
variance
CAPITAL EQUIPMENT PLAN - NEW TO PLAN
TO FUND UP FRONT PURCHASES 99,500.00
Tree Auger 5,000.00 Complete.B1851 No 4,240.00 760.00
Enclosed Utility Trailer 7,500.00 Complete.B1852 No 6,225.57 1,274.43
210 Hoe Pac 15,000.00 Complete.B1853 No 11,790.00 3,210.00
Tandem Gooseneck Trailer 20,000.00 Complete.B1854 No 18,958.00 1,042.00
Peace Officer Vehicle and Equipment 52,000.00 Complete.B1856 No 53,793.77 (1,793.77)
TOTAL CAPITAL EQUIPMENT PLAN NEW TO PLAN 99,500.00 95,007.34 4,492.66
CAPITAL EQUIPMENT PLAN REPLACEMENT
Capital Purchases for 2018 1,495,424.00
E0510 2010 Ford F150 (PLNG/Wrapped Truck) 35,000.00 Incomplete. Original truck is still in use, not being carried forward. B1860 No - 35,000.00
O0414 2014 Ford Expedition 4WD 4DR XL (CAO auto to TSF
as office auto ) 45,000.00 Complete. B1861 No 35,925.25 9,074.75
E4S03 2003 Chev 2500HD Squad Command (was donated)-
fund in 2 yrs 100,000.00 Carry-forward. Purchased - awaiting installation of equipment. B1862 Yes 82,116.30 17,883.70
M5108 2008 JOHN DEERE 310 BACKHOE 110,000.00 Complete. B1863 No 110,166.00 (166.00)
M6117 2017 Bobcat 5600 Toolcat 60,360.00 Complete. B1864 No 59,042.11 1,317.89
M6417 2016 15557F BOBCAT T870 Skidsteer 84,064.00 Complete. B1865 No 82,767.11 1,296.89
M6908 2008 Volvo SD105DX Soil Compacter 129,000.00 Complete. B1866 No 134,000.00 (5,000.00)
R54511 2011 John Deere 872G Grader (Div. 6) 445,000.00 Complete. B1867 No 427,879.00 17,121.00
S5208 2008 SELECK FORKLIFT S80 90,000.00 Complete. B1868 No 96,869.00 (6,869.00)
B0111 2011 Dodge Ram 2500 SLT CC 4x4 (Spare) 39,000.00 Complete. B1869 No 36,932.85 2,067.15
R1102 2002 GMC Unibody box Sierra 1 Ton -welding truck 70,000.00 Complete. B1870 No 55,693.16 14,306.84
Portable Generator Set 6,000.00 Complete. B1871 No 4,749.00 1,251.00
S0110 TBS 2010 Ford F150 S/Cab (Landfill Truck will be D.
Adolf Truck) 35,000.00 Complete. B1872 No 36,932.85 (1,932.85)
U0112 2012 Ford F150 XLT 4x4 SCAB(Jeff Anderson) 35,000.00 Complete. B1873 No 36,932.85 (1,932.85)
A0311 2011 Ford F250 S/C XLT (Fallon) 52,000.00 Complete. B1874 No 38,481.40 13,518.60
P7715 2015 John Deere 1570 Commercial Front Mower 40,000.00 Complete. B1875 No 30,916.00 9,084.00
P0211 2011 Ford F150 S/C XLT (Park Attendant) 40,000.00 Complete. B1876 No 36,932.85 3,067.15
P0311 2011 Ford F150 S/C XLT (Was U0311) (landscape) 40,000.00 Complete. B1877 No 36,932.85 3,067.15
P0411 2011 Ford F150 S/C XLT (was S0211) (mower) 40,000.00 Complete. B1878 No 36,877.55 3,122.45
TOTAL CAPITAL EQUIPMENT PLAN PURCHASES 1,495,424.00 1,380,146.13 115,277.87
4 2019-04-01
KNEEHILL COUNTY
FINAL PROJECT AND CAPITAL BUDGET
2018 Fiscal Year 2018 Total
Budget Description
Budget
Amount Project Status Notes Budget #
Carry forward
to 2019
Year to Date
Dec 31, 2018
Budget to
actual
variance
PROJECT AND CAPITAL SUMMARY
CAPITAL EQUIPMENT PLAN CONTRIBUTION 1,907,621.83 1,907,621.83 (0.00)
WSA TAX & SPECIAL BENEFITING LEVY 1,403,661.17 1,403,661.17 -
GRAVEL 3,100,020.53 2,638,246.74 461,773.79
NON TCA 2,874,992.31 1,403,842.84 1,471,149.47
TCA WITHOUT CAPITAL EQUIPMENT PLAN 15,957,999.73 5,326,794.58 10,631,205.15
TCA CAPITAL EQUIPMENT PLAN 1,495,424.00 1,380,146.13 115,277.87
TOTAL OF ALL PROJECT EXPENDITURES 26,739,719.57 14,060,313.29 12,679,406.28
CAPITAL EQUIPMENT PLAN REPLACEMENT
Capital Sales for 2018 412,064.00
E0510 2010 Ford F150 (PLNG/Wrapped Truck) 4,000.00 Incomplete. Truck is still in use, not being carried forward. B1860S No 4,000.00
E4S03 2003 Chev 2500HD Squad Command (was donated)-
fund in 2 yrs 1,000.00 Carry-forward. New vehicle not yet in service. B1862S Yes - 1,000.00
M5108 2008 JOHN DEERE 310 BACKHOE 30,000.00 Complete. B1863S No 54,120.00 (24,120.00)
M6117 2017 Bobcat 5600 Toolcat 55,000.00 Complete. B1864S No 54,026.11 973.89
M6417 2016 15557F BOBCAT T870 Skidsteer 80,064.00 Complete. B1865S No 77,817.11 2,246.89
M6908 2008 Volvo SD105DX Soil Compacter 10,000.00 Sold M7012 instead. Complete. B1866S No 53,645.00 (43,645.00)
R54511 2011 John Deere 872G Grader (Div. 6) 130,000.00 Complete. B1867S No 117,770.00 12,230.00
S5208 2008 SELECK FORKLIFT S80 25,000.00 Complete. B1868S No 31,320.00 (6,320.00)
B0111 2011 Dodge Ram 2500 SLT CC 4x4 (Spare) 4,000.00 Complete. B1869S No 10,408.00 (6,408.00)
R1102 2002 GMC Unibody box Sierra 1 Ton -welding truck 2,500.00 Complete. B1870S No 3,390.00 (890.00)
Portable Generator Set
-
Carry-forward. To be sold when new generator is in service. Mar 8 2019
John - has no value. Email Marika to dispoose remove from TCA
schedule B1871S
No - -
S0110 TBS 2010 Ford F150 S/Cab (Landfill Truck will be D.
Adolf Truck) 4,000.00 Complete. B1872S No 4,733.00 (733.00)
U0112 2012 Ford F150 XLT 4x4 SCAB(Jeff Anderson) 4,000.00 Complete. B1873S No 6,703.00 (2,703.00)
A0311 2011 Ford F250 S/C XLT (Fallon) 10,000.00 Complete. B1874S No 15,823.00 (5,823.00)
P7715 2015 John Deere 1570 Commercial Front Mower 15,000.00 Complete. B1875S No 6,881.25 8,118.75
P0211 2011 Ford F150 S/C XLT (Park Attendant) 7,500.00 Complete. B1876S No 13,923.00 (6,423.00)
P0311 2011 Ford F150 S/C XLT (Was U0311) (landscape) 7,500.00 Complete. B1877S No 5,420.50 2,079.50
P0411 2011 Ford F150 S/C XLT (was S0211) (mower) 7,500.00 Complete. B1878S No 4,613.00 2,887.00
2014 John Deere 1435 Series II Front Mower w/ 72" RD Deck
(P7214) - 2017 carry forward 15,000.00 Complete. B1772S No 7,650.00 7,350.00
TOTAL CAPITAL EQUIPMENT PLAN SALES 412,064.00 468,242.97 (56,178.97)
5 2019-04-01
Kneehill County
Grants As of
2018 Budget 31-Dec-18
Budget Actual
Grant Source Amount Amount Applied To
MSI operating 2017 124,726.00 124,726.00 Minor trail enhancements
MSI capital 2017 359,963.00 359,962.83 Gravel Purchase - 2017 carry forward
MSI capital 2018 2,609,877.00 2,201,004.85 Gravel Purchase and Linden West Road
Federal Gas Tax capital 2018 275,826.00 275,826.00 Linden West Road
ASB program operating 2018 168,359.00 168,359.00 ASB Operating
ASB environmental operating 2018 50,000.00 50,000.00 ASB Environmental
FCM Grant projects 2018 50,000.00 19,500.00 Asset Management Plan
Tourism Growth Innovation projects 2018 75,000.00 75,000.00 Tourism Masterplan
Emergency Management Preparedness Program operating
2018 4,000.00 5,000.00 Emergency Management
Alberta Traffic Safety Fund 10,000.00 ATSF up to 10k - unbudgeted
2018 STEP Grant 20,714.92 New seasonal employee grant
CPRA Canadian Parks and Recreation Association 5,712.00 Green Jobs Initiative
Total Before Deferred 3,717,751.00 3,315,805.60
MSI operating 2018 deferred 144,468.00 Deferred
MSI Capital Additional 2017 Allocation 848,455.00 Deferred
Total Deferred 992,923.00 -
Total With Deferred 4,710,674.00
Kneehill County
Reserves Continuity
2018 Budget ***
Projected Balance As of
31-Dec-18 31-Dec-18
ALLOCATED RESERVES
IT Reserve (259,814.42) (274,624.27)
Capital Equipment Replacement (4,998,474.47) (5,178,931.31)
Transitional Funds Reserve - (933,131.48)
Buildings Capital Replacement (381,500.00) (381,500.00)
Gravel (2,270,756.28) (2,270,756.28)
Roads (6,699,814.69) (11,829,713.69)
Bridges (4,978,694.56) (4,978,694.56)
Water (3,587,107.29) (3,587,107.29)
Environmental (970,221.01) (2,066,937.35)
Parks (762,714.71) (762,714.71)
Contingency Reserve (2,574,264.03) (2,605,372.38)
Hamlet Infrastructure (3,183,813.03) (3,183,813.03)
Urban Sustainability (1,268,392.32) (1,268,392.32)
TOTAL ALLOCATED RESERVES (31,935,566.81) (39,321,688.67)
RESTRICTED
Water Service Area (1,198,756.69) (5,810,185.50)
Municipal Reserve (120,113.88) (131,579.69)
TOTAL RESTRICTED (1,318,870.57) (5,941,765.19)
TOTAL ALLOCATED AND RESTRICTED (33,254,437.38) (45,263,453.86)
*** Projected Balance
Includes budgeted transfers as well as Reserve reallocation done by Council Motion 132/18 April 24, 2018
Document Last Updated February 27, 2018
REQUEST FOR DECISION
Agenda Item #
6.2
SUBJECT:
Bank Reconciliation – October to December 2018
MEETING DATE:
2019-04-09
PRESENTED BY:
Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
To request Council’s acceptance of the October to December 2018 Bank
Reconciliation.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The Bank Reconciliation has been completed for the period indicated.
As of December 31th 2018 a total of $32,000,000 has been invested into 6
GIC’s as per the report attached.
COSTS/SOURCE OF
FUNDING:
N/A
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO STRATEGIC PLAN:
Fiscal Sustainability
ATTACHMENTS:
October to December 2018 Bank Reconciliation.
RECOMMENDED ACTION:
Council accepts the October to December Bank Reconciliation as
information.
COUNCIL OPTIONS: 1. Receive the October to December 2018 Bank Reconciliation as
information.
2. Council provides further direction.
MOTION: That Council receives for information the October to December 2018 Bank
Reconciliation as presented.
Prepared By: Will Wolfe Approved By: Mike Morton Reviewed By: Laurie Watt
Manager of Financial Services Director, Corporate Services Interim Chief Administrative Officer
12-000-00-31200 12-000-00-33210 12-000-00-34700
GENERAL ACCT GICs TAX TRUST TOTALS
BANK
End of Month Balance 52,874,192.29 0.00 35,324.29
ADD: Outstanding Deposits 3,573,411.73
Outstanding Adjustments
SUBTOTAL 56,447,604.02 0.00 35,324.29
LESS: Outstanding Cheques 1,228,434.97
Outstanding Adjustment
SUBTOTAL 1,228,434.97 0.00 0.00
RECONCILED BANK BALANCE 55,219,169.05$ -$ 35,324.29$ 55,254,493.34$
GL BALANCE 55,219,169.05$ -$ 35,324.29$ 31-Oct-17 $50,419,760.84
0.00 0.00 0.00
BANK RECONCILIATION
October 2018
12-000-00-31200 12-000-00-33210 12-000-00-34700
GENERAL ACCT GICs TAX TRUST TOTALS
BANK
End of Month Balance 21,669,027.94 32,004,746.85 35,388.16
ADD: Outstanding Deposits 96,009.32
Outstanding Adjustments
SUBTOTAL 21,765,037.26 32,004,746.85 35,388.16
LESS: Outstanding Cheques 1,219,545.24
Outstanding Adjustment
SUBTOTAL 1,219,545.24 0.00 0.00
RECONCILED BANK BALANCE 20,545,492.02$ 32,004,746.85$ 35,388.16$ 52,585,627.03$
GL BALANCE 20,545,492.02$ 32,004,746.85$ 35,388.16$ 30-Nov-17 $49,202,469.23
0.00 0.00 0.00
GIC # Issuer Term Length Term Days Amount Rate Maturity Value
18 Servus Credit Union
Nov 28 2018 to April 29
2019 152.00 5,000,000.00 2.58% 5,053,720.55
19 Servus Credit Union
Nov 28 2018 to May 27
2019 180.00 5,000,000.00 2.61% 5,064,356.16
20 Servus Credit Union
Nov 28 2018 to Aug 26
2019 271.00 6,000,000.00 2.74% 6,122,061.37
21 Servus Credit Union
Nov 28 2018 to Aug 26
2019 271.00 6,000,000.00 2.74% 6,122,061.37
22 Servus Credit Union
Nov 28 2018 to Sept 24
2019 300.00 5,000,000.00 2.78% 5,114,246.58
23 Servus Credit Union
Nov 28 2018 to Sept 24
2019 300.00 5,000,000.00 2.78% 5,114,246.58
32,000,000.00 32,590,692.61
BANK RECONCILIATION
November 2018
GIC DETAIL
12-000-00-31200 12-000-00-33210 12-000-00-34700
GENERAL ACCT GICs TAX TRUST TOTALS
BANK
End of Month Balance 17,451,806.40 32,078,323.02 35,454.28
ADD: Outstanding Deposits 184,280.78
Outstanding Adjustments
SUBTOTAL 17,636,087.18 32,078,323.02 35,454.28
LESS: Outstanding Cheques 271,237.71
Outstanding Adjustment
SUBTOTAL 271,237.71 0.00 0.00
RECONCILED BANK BALANCE 17,364,849.47$ 32,078,323.02$ 35,454.28$ 49,478,626.77$
GL BALANCE 17,364,849.47$ 32,078,323.02$ 35,454.28$ 31-Dec-17 $46,568,142.17
0.00 0.00 0.00
GIC # Issuer Term Length Term Days Amount Rate Maturity Value
18 Servus Credit Union
Nov 28 2018 to April 29
2019 152.00 5,000,000.00 2.58% 5,053,720.55
19 Servus Credit Union
Nov 28 2018 to May 27
2019 180.00 5,000,000.00 2.61% 5,064,356.16
20 Servus Credit Union
Nov 28 2018 to Aug 26
2019 271.00 6,000,000.00 2.74% 6,122,061.37
21 Servus Credit Union
Nov 28 2018 to Aug 26
2019 271.00 6,000,000.00 2.74% 6,122,061.37
22 Servus Credit Union
Nov 28 2018 to Sept 24
2019 300.00 5,000,000.00 2.78% 5,114,246.58
23 Servus Credit Union
Nov 28 2018 to Sept 24
2019 300.00 5,000,000.00 2.78% 5,114,246.58
32,000,000.00 32,590,692.61
BANK RECONCILIATION
December 2018
GIC DETAIL
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
6.3
SUBJECT:
2018 Financial Surplus
MEETING DATE:
2019-04-09
PRESENTED BY:
Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
Administration is working with the Auditors to finalize the 2018 Financial Statements and
will require a Council Motion to transfer the 2018 Financial Surplus funds to reserves.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
A variance report summary for 2018 as follows:
REVENUE (in $): 18 BUDGET 18 ACTUAL VARIANCE
NET TAX / REQUISITIONS 23,614,353 23,553,778 -60,575
WELL DRILLING TAX 100,000 629,403 529,403
TAX PENALTIES 100,000 709,713 609,713
ADDITIONAL CONTRACTS 49,900 538,098 488,198
INTEREST EARNED 210,000 826,766 616,766
ALL OTHER 1,007,839 1,229,928 222,089
25,082,092 27,487,685 2,405,593
EXPENSES (in $): 18 BUDGET 18 ACTUAL VARIANCE
WAGES & BENEFITS 8,454,610 8,059,583 395,027
OPERATING FUNDED PROJECTS 1,330,500 952,797 377,703
DOUBTFUL TAX ACCOUNTS 400,000 919,392 -519,392
CONTRACT SERVICES / R&M 2,001,202 1,612,174 389,028
SUPPLIES AND ALL OTHER 6,452,408 5,940,722 511,686
18,638,720 17,484,668 1,154,052
TOTAL 6,443,372 10,003,017 3,559,645
It should be noted that the approximate $3.5 million surplus is not all backed by cash.
There are approximately $2.1 million of tax accounts that are one year in arrears. It is also
unknown what the actual 2019 potential doubtful accounts could look like at this point.
Lastly, there is also the ongoing issue with assessment uncertainty making it difficult to
predict the stability of tax revenue.
REQUEST FOR DECISION Agenda Item # 6.3 2 | Page
The detailed variance analysis report can also be seen in the 4th Quarter Financial
Summary included in your package.
The 2018 Financial Statements will be presented through a delegation by the County
auditors, BDO Canada, at the next meeting of Council on April 23, 2019.
COSTS/SOURCE OF
FUNDING:
As indicated above.
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO
STRATEGIC PLAN:
Fiscal Sustainability
ATTACHMENTS:
None.
RECOMMENDED
ACTION:
That Council transfer 2018 Financial Surplus funds in the total of $3,500,000 to the
following reserves:
1) $2.1 million to Revenue Stabilization Reserve
2) $1.4 million to Roads Reserve.
COUNCIL
OPTIONS:
1. Transfer to reserves as per recommended action.
2. Transfer $3.5 million to the following Reserves:
________________ _______________
MOTION:
That Council transfer the 2018 Financial Surplus funds in total of $3,500,000 to the
following reserves: $2.1 million to Revenue Stabilization Reserve and $1.4 million to Road
Reserve.
Prepared By: Mike Morton Approved By: Mike Morton Reviewed By: Laurie Watt
Director, Corporate Services Director, Corporate Services Interim Chief Administrative Officer
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
6.4
SUBJECT:
2018 Transitional Reserve Reallocation
MEETING DATE:
2019-04-09
PRESENTED BY:
Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
Administration has reviewed the unspent funds currently holding in the
Transitional Reserve, that are no longer required to fund projects that are now
complete.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The projects noted and attached were from 2017 and related funds were
carried forward to be completed in 2018. As indicated, the projects were
completed and those funds are no longer required. As part of the year end
process, Administration is recommending that Council consider purifying that
reserve to include funding for active projects only and reallocate funds to
another reserve.
COSTS/SOURCE OF
FUNDING:
Transfer $116,923.11 from Transitional Reserve to Gravel Reserve for 2018.
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO STRATEGIC PLAN:
Fiscal Sustainability
ATTACHMENTS:
Final Project and Capital Budget For 2018 Carryforward
RECOMMENDED ACTION:
Transfer $116,923.11 from Transitional Reserve to Gravel Reserve for 2018.
COUNCIL OPTIONS:
1. Transfer $116,923.11 from Transitional Reserve to Gravel
Reserve for 2018.
REQUEST FOR DECISION Agenda Item # 6.4 2 | Page
2. Transfer $116,923.11 from Transitional Reserve to ____________
Reserve.
MOTION:
That Council transfer $116,923.11 from Transitional Reserve to Gravel
Reserve for 2018.
Prepared By: Mike Morton Approved By: Mike Morton Reviewed By: Laurie Watt
Director, Corporate Services Director, Corporate Services Interim Chief Administrative Officer
KNEEHILL COUNTY
FINAL PROJECT AND CAPITAL BUDGET
2018 Fiscal Year
Description Budget Amount Budget #
Year to Date
Dec 31, 2018
Budget to actual
variance Project Status Notes
Carry forward
to 2019 Surplus
Funding Source
Operating
Funding Source
Grants
Funding Source
Reserves
Grant / Reserve
Description
Gravel Purchases - 2017 Carry Forward 448,309.83
B1710
395,408.19 52,901.64 Completed August 10, 2018.No 52,901.64 359,962.83 88,347.00
MSI Capital &
Transitional Funds
Reserve
Sunnyslope Engineering - System Upgrade - 2017 carry forward 36,858.75 B1725 12,278.50 24,580.25 Complete. Received Final draft.No 24,580.25 36,858.75 Transitional Funds
Reserve
Engineering - Lagoon Easements (Torrington, Wimborne,
Huxley, Swalwell) - 2017 carry forward 45,712.75 B1726 6,601.50 39,111.25 Complete. Received Final draft.No 39,111.25 45,712.75 Transitional Funds
Reserve
Horseshoe Canyon trail & site Development - 2017 carry
forward 127,022.12 B1750 126,692.15 329.97 Complete.No 329.97 127,022.12 Transitional Funds
Reserve
116,923.11
2019-04-01
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
6.5
SUBJECT:
2018 Project Budget Carryforward to 2019
MEETING DATE:
2019-04-09
PRESENTED BY:
Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
Administration reviews the 2018 Projects/Capital Budget as part of the 2018
Year End review processes.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
During the fiscal year, Administration reports back to Council on the status of
projects both in terms of where the project is in relative completion, and also
the funds spent to the given reporting date. At the February 26, 2019 Meeting
of Council, Administration presented the 2018 Project/Capital Budget report as
at the reporting date. But since then and while completing the year end, there
were a couple of relatively minor final 2018 Capital transactions that changed
those figures. It is included in the 4th Quarter Financial Report for information.
The purpose of assessing the project status at year end is that when a 2018
project is not complete, and it is funded using Operating dollars, then in order
to transfer those funds to 2019, they must be placed in a Reserve to be used
to fund the completion of the project in 2019.
COSTS/SOURCE OF
FUNDING:
Transfer $793,521.51 to Transitional Reserve for the purposes of funding the
2018 projects carried forward to 2019.
ENGAGEMENT:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO STRATEGIC PLAN:
Fiscal Sustainability
ATTACHMENTS:
Summary of Project and Capital Budget Carryforwards For 2018
REQUEST FOR DECISION Agenda Item # 6.5 2 | Page
RECOMMENDED ACTION:
Transfer $793,521.51 to Transitional Reserve for the purposes of funding the
2018 projects carried forward to 2019.
COUNCIL OPTIONS:
1. Transfer $793,521.51 to Transitional Reserve for the purposes of
funding the 2018 projects carried forward to 2019.
2. Receive as information.
MOTION:
That Council transfer $793,521.51 to Transitional Reserve for the purposes of
funding the 2018 projects carried forward to 2019.
______________________ ____________________ ___________________
Prepared By: Mike Morton Approved By: Mike Morton Reviewed By: Laurie Watt
Director of Corporate Services Director of Corporate Services Interim Chief Administrative Officer
KNEEHILL COUNTY
FINAL PROJECT AND CAPITAL BUDGET
2018 Fiscal Year
Description Budget Amount Budget #
Year to Date
Dec 31, 2018
Budget to actual
variance
Carry Forward
Amount to
Transitional
Reserve
Carry Forward
Amount Grants
Carry Forward
Amount Reserve Project Status Notes
Carry forward
to 2019
Huxley - Micro-Surface Roads - 2018 additional funds
115,000.00 plus 2017 carry forward 213,397.70 328,397.70
B1742
267,925.00 60,472.70 60,472.70
Carry-forward. Hold back on repairs until spring 2019. Mar 8 2019 Brad
only has AP holdback left on it. No need to carry forward. Mar 13 2018
Brad. Some Warranty work for 2019 but also additional work to be done
within the scope of the original project.
Yes
Website 40,000.00 B1820 5,000.00 35,000.00 35,000.00 Carry-forward. On hold until the branding is completed. Yes
Contract Shoulder Pull - 60 miles 1,250,000.00 B1821 1,094,954.02 155,045.98 155,045.98 Carry-forward into next year for miles that were not completed. Yes
Asset Management Plan 65,000.00
B1824
19,500.00 45,500.00 15,000.00 30,500.00
Carry-forward. Policy 18-21 passed by Council. FCM Grant application
has been approved. Condition assessment training completed in
December.
Yes
Tourism Masterplan 100,000.00 B1825 96,718.50 3,281.50 3,281.50 Carry-forward. On-going. Yes
RR24-4&5 Road Engineering for 2019 - #3 road plan 150,000.00 B1843 116,370.55 33,629.45 33,629.45 Carry-forward. On-going. Yes
Generator for Wimborne Water System - Stand Alone 16,500.00 B1846 3,016.50 13,483.50 13,483.50 Carry-forward. Delivery of generator was delayed at border. Hoping to
have it installed in the coming month.Yes
Torrington Arena Capital Project 500,000.00 B1858 22,391.62 477,608.38 477,608.38 Carry-forward. The Ag society is pursuing provincial and federal funding
to expand the project. Some repairs being completed. Yes
Survey & Register Cemetery Boundaries - 2016 carry forward 8,672.00 B1607 - 8,672.00 8,672.00 Carry-froward. Partially complete; waiting on final surveys for three
cemeteries. Yes
Planning & Development System - 2016 carry forward 8,996.00 B1658 5,732.00 3,264.00 3,264.00 Carry-forward. Waiting for the reporting component.Yes
Budgeting Software - 2017 carry forward 56,154.74 B1720 33,467.88 22,686.86 22,686.86 Carry-forward. Operating and Salary modules complete; capital module
and custom reports in progress.Yes
Sharples Road 13 KM - Rebuild - #7 road plan - plus 2017
carry forward 21,921.30 3,921,921.30 B1744 41,894.00 3,880,027.30 3,880,027.30 Carry-forward. Tender December 2018 for Construction in Spring 2019.Yes
Road Rebuild RR251 - minus 2017 carry forward used 2,899,491.58 B1754 2,178,867.88 720,623.70 720,623.70 Carry-forward. To be completed in spring 2019. Yes
Gravel Purchases - 3 year contract for 150,000 tonne / yr.
2016 to 2018. Plus 30,000 tonne at 13.80 2,484,000.00 B1810 2,075,127.85 408,872.15 408,872.15 Carry-forward. Lafarge with an additional 38,000 tonnes. Peoples was
complete in December. Yes
Wimborne Environmental Reclamation 1,200,000.00 B1826 103,283.66 1,096,716.34 1,096,716.34 Carry-forward. WSP working on engineering, on-going awaiting reports. Yes
Churchill Water System Rehabilitation 4,634,048.00
B1857
77,850.26 4,556,197.74 4,556,197.74
Carry-forward. Land agent should be contacting landowners in regards to
new pumphouse/reservoir site. Updated model of the system and
updated site plan 90%.
Yes
Dunphy Road Bank Protection 550,000.00 B1859 20,752.00 529,248.00 529,248.00 Carry-forward. Engingeering is onoing. Yes
E4S03 2003 Chev 2500HD Squad Command (was donated)-
fund in 2 yrs 100,000.00 B1862 82,116.30 17,883.70 17,883.70 Carry-forward. Purchased - awaiting installation of equipment. Yes
E4S03 2003 Chev 2500HD Squad Command (was donated)-
fund in 2 yrs 1,000.00 B1862S - 1,000.00 1,000.00 Carry-forward. New vehicle not yet in service. Yes
18,314,181.32 6,244,968.02 12,069,213.30 793,521.51 439,372.15 10,836,319.64
2019-04-01
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
8.1
SUBJECT:
Policy # 3-3, Board and Committee Appointments
MEETING DATE:
2019-04-09
PRESENTED BY:
Laurie Watt, Interim CAO
BACKGROUND/
PROPOSAL
Policy #3-3 is a list of Committee’s on which members of Council serve.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Council at the March 26, 2019 appointed Dennis Tainsh as a Member At
Large for the Municipal Planning Commission.
Attached is Policy#3-3, Board and Committee Appointments, with the updated
Committee appointments.
COSTS/SOURCE OF
FUNDING:
N/A
COMMUNICATIONS:
☒ Directive Decision (Information Sharing-One way communication)
Goal: To educate and inform citizens
Tools: ☐ Individual Notification or ☒ Public Notification
☐ Consultative Decision (Consulting the Public – Two way communication)
Goal: To seek feedback, test ideas, develop concepts and collaborative solutions
Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other-
☐ Collaborative Decision (Active Participation- Share or delegate decision making)
Goal: To share or delegate decision making
Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other-
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Policy # 3-3
RECOMMENDED ACTION:
To approve policy
COUNCIL OPTIONS:
1. To approve Policy #3-3 as presented
2. To approve Policy #3-3, as amended.
3. Do nothing
REQUEST FOR DECISION Agenda Item # 8.1 2 | Page
MOTION:
That Policy #3-3, Board and Committee Appointments be approved as
presented.
Prepared By: Carolyn Van der Kuil Reviewed By: Laurie Watt Approved By: Laurie Watt
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
POLICY
Section Policy No. Page
COUNCILLOR 3-3 1 of 4
Policy Title Date: Resolution
No.
Board and Committee Appointments November 13, 2018 425/18
Purpose:
Kneehill County Council appoints members of Council to serve on boards and committees to which Kneehill
County is a member. The role of Council is to sustain an on-going relationship with these various organizations
and groups and to provide a means for communication between the organization and Council. Councillors are
encouraged to provide a written report along with the minutes and financial statements on any meetings
attended on behalf of Council.
Appointments of elected members are made annually at the organizational meeting of Council. For the 2018-
2019 term, appointments have been made as follows:
COUNCIL MEMBERS
Division One: Faye McGhee, Deputy Reeve
Division Two: Debbie Penner
Division Three: Jerry Wittstock, Reeve
Division Four: Glen Keiver
Division Five: Jim Hugo
Division Six: Wade Christie
Division Seven: Kenneth King
1. COMMITTEE OF THE WHOLE
Division One: Faye McGhee, Deputy Reeve
Division Two: Debbie Penner
Division Three: Jerry Wittstock, Reeve
Division Four: Glen Keiver
Division Five: Jim Hugo
Division Six: Wade Christie
Division Seven: Kenneth King
2. AGRICULTURAL SERVICE BOARD
(Appointments effective January 1st)
Chairman: Wade Christie
Council Member: Debbie Penner
Council Member: Jim Hugo
Council Member: Glen Keiver
Alternate Member: Kenneth King
Rate Payer Member: Matt Sawyer
Term Expires Dec 31, 2019
Rate Payer Member: Bruce Jensen
Term Expires Dec 31, 2020
Rate Payer Member: David Code
Term Expires Dec 31, 2021
Secretary to the Board: CAO Designation
3. AGRICULTURAL APPEAL BOARD
Same as SDAB
4. KNEEHILL REGIONAL EMERGENCY MANAGEMENT
COMMITTEE
Composition: Reeve, Deputy Reeve and CAO
5. AQUA 7 WATER SERVICES COMMISSION
Formerly Kneehill Regional Water Services
Commission
Council Member: Jerry Wittstock
Alternate Member: Debbie Penner
6. CANADIAN BADLANDS LTD.
Council Member: Faye McGhee
Council Member or
Member at Large: Kenneth King
Council Member or
Member at Large: Jim Hugo
7. CENTRAL ALBERTA ECONOMIC PARTNERSHIP
(CAEP)
CAO Designate
8. CENTRAL RURAL MUNICIPALITIES OF ALBERTA
(DIVISION 2) EXECUTIVE
Composition: Reeve or Deputy Reeve & CAO
POLICY
Section Policy No. Page
COUNCILLOR 3-3 2 of 4
Policy Title Date: Resolution
No.
Board and Committee Appointments November 13, 2018 425/18
9. COMMUNITY ACTION COMMITTEE
(Three Hills/Trochu/Elnora/Delburne/RCMP)
Council Member: Jim Hugo
Alternate Member: Faye McGhee
10. COMMUNITY FUTURES WILD ROSE
Council Member: Wade Christie
Alternate Member: Glen Keiver
11. DOCTOR RECRUITMENT & RETENTION
COMMITTEE
Council Member: Jerry Wittstock
Alternate Member: Kenneth King
Secretary: CAO Designation
12. DRUMHELLER AND DISTRICT SOLID WASTE
MANAGEMENT ASSOCIATION
Council Member: Debbie Penner
Alternate Member: Faye McGhee
13. KNEEHILL HOUSING CORPORATION
Council Member: Faye McGhee
Council Member: Glen Keiver
Alternate Member: Jerry Wittstock
14. KNEEHILL REGIONAL FAMILY & COMMUNITY
SUPPORT SERVICES BOARD
Council Member: Kenneth King
Alternate Member: Jerry Wittstock
15. KNEEHILL/TROCHU NEGOTIATION COMMITTEE
Council Member: Jerry Wittstock
Council Member: Faye McGhee
Council Member: Wade Christie
Council Member: Kenneth King
16. KNEEHILL REGIONAL PARTNERSHIP STEERING
COMMITTEE
Council Member: Faye McGhee
Alternate Member: Wade Christie
17. MARIGOLD LIBRARY SYSTEM
Council Member: Glen Keiver
Alternate Member: Jim Hugo
18. MAYORS/REEVES LIASON COMMITTEE
Composition: Reeve or Deputy Reeve and CAO
19. MEDICAL CLINIC ENHANCED SERVICES REVIEW
COMMITTEE
Reeve: Jerry Wittstock
Council Member: Kenneth King
Council Member: Wade Christie
CAO or Designate in an advisory capacity
20. MUNICIPAL PLANNING COMMISSION (BYLAW
#1340)
Chairman: Jerry Wittstock
Vice-Chairman: Kenneth King
Council Member: Faye McGhee
Council Member: Debbie Penner
Council Member: Glen Keiver
Council Member: Wade Christie
Council Member: Jim Hugo
Member at Large: Rick Vickery
Member at Large: Dennis Tainsh
Secretary to the Commission: CAO Designation
POLICY
Section Policy No. Page
COUNCILLOR 3-3 3 of 4
Policy Title Date: Resolution
No.
Board and Committee Appointments November 13, 2018 425/18
21. JOINT INTER-MUNICIPAL PLANNING
COMMISSION (JMPC)
Acme/ Kneehill County
Council Member: Jerry Wittstock
Council Member: Debbie Penner
Alternate: Jim Hugo
Carbon/Kneehill County – Bylaw 1744
Council Member: Faye McGhee
Council Member: Debbie Penner
Alternate: Jerry Wittstock
Secretary to the Commission: CAO Designation
Linden/Kneehill County
Council Member: Jerry Wittstock
Council Member: Glen Keiver
Alternate: Jim Hugo
Three Hills/Kneehill County- Bylaw 1615
Council Member: Jerry Wittstock
Council Member: Glen Keiver
Alternate: Wade Christie
Trochu/Kneehill County
Council Member: Jerry Wittstock
Council Member: Wade Christie
Alternate: Jim Hugo
Rocky View County/Kneehill County
Council Member: Jerry Wittstock
Alternate: Faye McGhee
Wheatland County/Kneehill County
Council Member: Jerry Wittstock
Council Member: Kenneth King
Alternate: Faye McGhee
22.INTER-MUNICIPAL FRAMEWORK
COLLABORATION COMMITTEE
Rocky View County/Kneehill County
Council Member: Jerry Wittstock
Alternate: Faye McGhee
23. RED DEER RIVER MUNICIPAL USERS GROUP/
RED DEER RIVER WATERSHED ALLIANCE
Council Member: Glen Keiver
Alternate Member: Jim Hugo
24. SUBDIVISION AND DEVELOPMENT APPEAL
BOARD (BYLAW #1754)
Members at Large:
Maureen Chalack- Chairperson
Bill Zens- Vice- Chairperson
Dennis Dey
Kent Knudsen
Angus Park
Steve Cullum
Secretary to the Board: CAO Designation
25. JOINT INTER-MUNICIPAL SUBDIVISION AND
DEVELOPMENT APPEAL BOARD (ISDAB) BYLAW
1616 Three Hills/Kneehill County
BYLAW 1745 Carbon/Kneehill County
Same as SDAB Members
Secretary: CAO Designation
POLICY
Section Policy No. Page
COUNCILLOR 3-3 4 of 4
Policy Title Date: Resolution
No.
Board and Committee Appointments November 13, 2018 425/18
Jerry Wittstock
Reeve
Laurie Watt
Interim CAO
Approved: November 7, 2017 506/17
Amended: December 12, 2017 550/17
Amended: December 12, 2017 554/17
Amended: January 9, 2018 12/18
Amended: February 13, 2018 42/18
Amended: November 13, 2018 425/18
Amended: November 27, 2018 440/18 (Include ASB Member)
Amended: January 8, 2019 13/19
Amended: April 9, 2019
Review Date: October 2019
Page 1 of 4 Kneehill Region Doctor Recruitment and Retention Task Force Meeting Minutes March 20, 2019
MINUTES OF THE MARCH 20, 2019 KNEEHILL
REGION DOCTOR RECRUITMENT AND RETENTION TASK
FORCE MEETING HELD AT THE KNEEHILL COUNTY
OFFICE, 1600 2ND STREET NW, THREE HILLS, ALBERTA.
PRESENT:
Al Campbell, Councillor Town of Three Hills
Jerry Wittstock, Councillor Kneehill County
PRESENT Flo Robinson, Councillor Village of Linden
Chris Armstrong, Councillor Town of Trochu
Michelle Lomond, Councillor Village of Carbon
ABSENT Robert Jackson, Councillor Village of Acme
ADVISORY Sharon Peters Kneehill Medical Clinic
MEMBERS Terry Schlinker Seniors Outreach
ADMINISTRATION Lori Conkin, CAO Town of Three Hills
Mary Lou Willis, Rec. Secretary Kneehill County
CALL TO ORDER Call to Order
Al Campbell called the regular Dr. R&R meeting to order at 6:30
p.m.
AGENDA 1.0 Adoption of the Agenda
Addition of item 6.3 Doctor Appreciation Barbeque
Addition of item 6.4 Skills Event
Chris Armstrong moved approval of the agenda as amended.
CARRIED
MINUTES 2.0 Approval of Minutes from January 16, 2019 Meeting
2.1 January 16, 2019 Organizational Minutes
Flo Robinson moved to approve the January 16, 2019
organizational minutes as presented.
CARRIED
2.2 January 16, 2019 Regular Meeting Minutes
Chris Armstrong moved to approve the January 16, 2019 regular
meeting minutes as presented.
CARRIED
Page 2 of 4 Kneehill Region Doctor Recruitment and Retention Task Force Meeting Minutes March 20, 2019
DELEGATION 3.0 Delegations
3.1 Lara Harries - Rural Community Health Professions
Development Consultant South Zone – East
RhPAP Attraction and Retention Toolkit revised/updated.
Deadline for Rhapsody Awards approaching. Awards include
Alberta Rural Physician Award of Distinction, Alberta Rural
Community Physician Attraction and Retention Award, and an
award recognizing exceptional rural Alberta health professionals or
teams.
Webinar focusing on community capacity building being offered
starting on April 8, 2019. The cost is $150 and includes an in-
person workshop in addition to six webinars. Event to be
facilitated by Brenda Herchmer.
Survey being conducted to determine how many locums are
needed in rural communities and how often are they needed in
these areas.
Alberta Rural Health Quarterly publishes community stories.
Submissions welcome.
Rural Mental Health Community Development Project
administered by the Canadian Mental Health Association. This is
a three-year project involving numerous communities. Currently
looking to add thirty communities to project.
Locum communication template available to assist in conveying
locum details to invested members or organizations.
Skills Day/Weekend is an opportunity to show your community to
high school students and post-secondary students, and encourages
the pursuit medical related fields. Skills Days are focused on high
school students and Skills Weekends are focused on post-
secondary. Events provide hands-on experiences and interaction
with healthcare professionals. The event activities can be
customized to community need. The first nurse-only event will be
held in the fall.
FINANCIAL REPORT 4.0 Financial Summary
Jerry Wittstock moved acceptance of the March 14, 2019 Financial
Report as presented.
CARRIED
Page 3 of 4 Kneehill Region Doctor Recruitment and Retention Task Force Meeting Minutes March 20, 2019
BUSINESS ARISING 5.0 Business Arising from the Minutes
No previous business arising from the minutes
NEW BUSINESS 6.0 New Business
6.1 Webinar Series - Foundational Community Building for
Rural and Remote Communities
Jerry Wittstock moved to authorize attendance, including payment
of registration and expenses, for Flo Robinson and Al Campbell.
CARRIED
6.2 Budget
After deliberations, the following budget amounts were proposed
for 2019.
Category Amount
Visiting Doctors meet and greet suppers $1500.00
Red Deer or Calgary Resident meals $500.00
Gifts $1000.00
Appreciation BBQ $700.00
Awards $500.00
Conference/Training $2500.00
Chris Armstrong moved approval of the proposed budget amounts
for 2019.
CARRIED
6.3 Appreciation Barbeque
June 6 or June 13 suggested as potential dates for the barbeque.
June 6 may be problematic due to another community event.
Jerry Wittstock moved to host the barbeque on June 13, 2019.
CARRIED
6.4 Skills Event
Al Campbell provided a summary of previous Skills Weekend
hosted by the Committee.
RhPAP pays for registration, travel, and accommodations.
Grants available to assist with cost of hosting event.
Committee could potentially host an event in 2020.
Flo Robinson moved to apply to host an event in 2020.
CARRIED
Page 4 of 4 Kneehill Region Doctor Recruitment and Retention Task Force Meeting Minutes March 20, 2019
CLINIC REPTS 7.0 Clinic and Committee Reports
7.1 Recruitment and Retention Committee Report – Al
Campbell
Red Deer residents visit scheduled for April 1, 2019.
Doctor recruited to the Kneehill Medical Clinic in the November
2018.
7.2 Kneehill Medical Clinic – Sharon Peters
Dr. Peters is settling into the clinic. Initial focus was on
unattached patients, but now accepting return patients.
Internal Medicine Specialist to increase visits to three days each
month starting in April. Appointments available by referral only.
Clinic continues to have locum coverage for vacation and
educational absences. Coverages for February and March difficult
to obtain due to increased demand for service throughout Alberta.
Residents and students continue to learn at the clinic. Current
resident scheduled for six months and a student will be coming for
one month in the spring. Another resident to come in May.
Online appointment booking in the near future. Clients will be
able to login to make appointments. Collection of client email
addresses to begin shortly.
CORRESPONDENCE 8.0 Correspondence
8.1 RhPAP Email: Foundational Community Building for
Rural and Remote Communities
See 6.1 New Business.
NEXT MTG 9.0 Next Meeting
The next meeting scheduled for May 15, 2019 at 6:30 p.m. at the
Kneehill County Administration Building.
11.0 Adjournment
The meeting adjourned at 7:27 p.m.
_____________________ __________________
Chairperson Recording Secretary
UPDATES/ BRIEFINGS FOR COUNCIL
From RDRMUG Regular Meeting March 21, 2019
Confirmation of 2019 RDRMUG Board of Directors (Executive
Committee) is as follows:
Rural Co-Chair, Councillor J. Ireland, Lacombe County
Urban Co-Chair, Mayor T. Leslie, Town of Sundre
Mr. T. Ainscough, City of Red Deer (Resource)
Councillor G. Bates, Town of Innisfail
Councillor A. Campbell, Town of Stettler
Councillor G. Campion, Town of Hanna
Councillor M. Dawe, City of Red Deer
Mayor R. Poole, Town of Blackfalds
Mr. J. Slemp, Special Areas Board Appointment
Mr. J. Wallsmith, MD of Acadia
Councillor M. Marshall, Starland County
Mr. Bill Shaw, City of Red Deer Water Advisor (RDRMUG
Advisor/Resource)
1. Regular Meeting Highlights:
1.1. Minutes of January 17, 2019 meeting approved as presented. Click here
All meeting minutes available at www.rdrmug.ca
1.2. Financial information to January 31, 2019. Click here
1.3. 2019 Revised Operating Budget approved Click here
2. Presentations:
2.1. Dr. Karlis Muehlenbachs, Professor, Department of Atmosphere and
Earth, University of Alberta. Dr. Muehlenbachs specializes in many
aspects of geochemistry including the contamination of groundwater by
natural gas and in-situ steam-assisted heavy oil extraction
An update on efforts to assess impact of oil and gas wells on groundwater
in the Red River Drainage Basin”
Click here for Dr. Muehlenbachs presentation.
2.2. Ms. JoAnne Volk, M.Sc., P. Eng. Water Lead, Repsol Energy
Presentation focused on Repsol Energy’s use of grey water in their
hydraulic fracturing processes. She explained recent successes in
purchasing and using grey water from the Town of Eckville and Town of
Rimbey along with very stringent Environmental rules and regulations
governing using grey water in the energy sector. Click Here for
presentation.
2.3. Vesta Energy, Mark Lansing (Manage HSE, Water & Compliance) and
Thomas Everett, (Surface Land Manager) -
Will be available to answer questions pertaining to Vesta’s recent license
application(s) for water from the Red Deer River. Click here for application
report.
Discussion included an update on the recent earthquake in the Sylvan Lake
area and Vesta Energy’s response.
3. Source Water Protection Plan
The following municipal members have signed the Charter for Source Water
Protection: Town of Hanna, Town of Stettler, Town of Drumheller, City of Red
Deer, Lacombe County, Town of Sundre, Village of Delburne, Paintearth
County.
4. Integrated Landuse/Source Water Protection Plan
Update from BPS Consulting Ltd. – Bill Shaw.
This report will identify and cluster threats/risks, planning will be based on
sustainability/resilience, strategies and guiding principles, and water security
that with common terminology will allow RDRMUG to meet and fulfill
mandate and objectives. Click here for Table of Contents
Please feel free to contact RDRMUG Executive Director, Keith Ryder if you
require any additional information or clarification on any items or issues.
execdir@rdrmug.ca
403-740-3185
Next RDRMUG Meeting: May 16, 2019 -VENUE TO BE CONFIRMED -
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
11.0
SUBJECT:
Council Follow-Up Action List
MEETING DATE:
2019-04-09
PRESENTED BY:
Laurie Watt, Interim CAO
BACKGROUND/
PROPOSAL
To request Council’s acceptance of the Council Follow-Up Action List.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Please find attached the Council Follow-Up Action List. The Council Follow-
up Action list is a list of items from Council meetings that require follow-up.
This document is regularly updated after each Council meeting.
COSTS/SOURCE OF
FUNDING:
N/A
COMMUNICATIONS:
N/A
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
April 9, 2019 Council Follow-Up Action List
RECOMMENDED ACTION:
Receive as information.
COUNCIL OPTIONS:
1. Receive as information
2. Council provide further direction or required changes/amendments.
MOTION:
That Council receive for information the April 9, 2019 Council Follow-Up
Action List as presented.
Prepared By: Carolyn Van der Kuil Approved By: Laurie Watt Reviewed By: Laurie Watt
Executive Assistant Interim Chief Administrative Officer Interim Chief Administrative Officer
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
24-Apr-18 129/18
Councillor McGhee moved to direct administration to pursue
the rehabilitation of the Churchill Water System by securing
and acquiring land for pump house, reservoir and bulk fill,
complete engineering, create tender documents and tender
for construction as presented. Funding for the project to come
from the Water Service Area Reserve and have the 2018
Capital Budget amended $4,634,048.00 for the Churchill
Water System Rehabilitation. Municipal Services Fall 2019 In Progress
10/23/2018 - ORG 394/18
Councillor King moved to direct administration to advertise for
a second Member at Large. (This is for MPC)COMPLETED Refer to Motion #53-19
13-Nov-18 430/18
Councillor Penner moved to defer logo selection until after the
2019 Strategic Planning and Visioning Session.
12-Feb-19 50/19 Councillor Penner moved that Council endorse the 75th
Anniversary Initiative as presented.
12-Feb-19 53/19
Councillor King moved to continue advertising for the position
of Municipal Planning Commission Member at Large. COMPLETED
12-Feb-19 64/19
Councillor King moved to direct administration to continue to
actively pursue ICF negotiations with the Town of Three Hills,
Villages of Linden, Acme and Carbon and the Town of
Drumheller.In Progress
26-Feb-19 69/19
Councillor Christie moved to schedule the Public Hearing for
March 26, 2019 at 10:00 am for the purposes of amending
Land Use Bylaw #1773 for the redesignation of a portion of
the SW-13-34-24-W4 from the Agriculture District to the
Industrial District.COMPLETED
On the March 26, 2019
Agenda
12-Mar-19 87/19
Councillor King moved to receive the Churchill Water System
Rehabilitation Report as information and direct administration
to draft letters to be sent to all existing users on the Churchill
water system.In Progress
12-Mar-19 98/19
Councillor King moved to authorize the CAO to grant the
request to the Board of Directors of the Three Hills and
District Seed Cleaning Plant by having the contract and
agreement of 1990 between the aforementioned parties
terminated.In Progress
12-Mar-19 102/19
Councillor King moved to move the Committee of the Whole
Meeting date from Tuesday, April 16th, 2019 to Monday, April
15th, 2019.COMPLETED
26-Mar-19 121/19 Deputy Reeve McGhee moved first reading of proposed Bylaw
1794.COMPLETED
26-Mar-19 122/19
Councillor King moved to schedule the Public Hearing for April
23, 2019 at 10:00 a.m. as per Sec. 230 of the MGA, for the
purposes of amending Land Use Bylaw 1773 for the
redesignation of portions of the NW 30-33-26 W4 (Plan
1014421, Block 1, Lot 1), from the Agriculture District to the
Direct Control District 6.On April 23, 2019 Agenda
26-Mar-19 123/19
Councillor Christie moved first reading of proposed Bylaw
1796 for the purpose of amending Land Use Bylaw 1773 by
redesignating a portion of the SE 19-34-24 W4 from
Agriculture to Local Rural Commercial District. COMPLETED
26-Mar-19 124/19
Councillor King moved to schedule the Public Hearing, as per
Section 230 of the Municipal Government Act, to be held on
April 23, 2019 at 11:00 a.m. On April 23, 2019 Agenda
Council Action Items
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
26-Mar-19 125/19
Deputy Reeve McGhee moved to approve the transfer of
$14,523.05 to Doubtful Accounts for 2018 being uncollected
taxes and penalties on Rolls 32263416000 & 32233114000;
the cancellation of outstanding tax arrears in the amount of
$493.89 on Roll 34232023000 and to remove the Tax
Forfeiture status pursuant to Sections 347 & 428.2 of the
Municipal Government Act.COMPLETED
26-Mar-19 126/19
Deputy Reeve McGhee moved to direct administration to
contact the three largest accounts directly that are in tax
arrears that equal 2 million plus. COMPLETED
26-Mar-19 127/19
Councillor Penner moved to approve the transfer of
$872,512.67 to Doubtful Accounts for 2018 uncollected taxes,
penalties and costs on rolls: 28200631410, 28200740900,
28201220410, 28201820500, 28210241500, 28210241510,
28210310800, 28211231100, 28211841500, 28212010200,
28212010800, 28212231400, 28213431200, 28221341000,
28221610700, 28222431100, 28222431120, 28222431400,
28222541000, 28241620600, 29210910700, 29210920600,
29243131400, 29251041000, 30230631400, 30231141500,
30232241500, 31231231100, 32232410800, 32232420600,
32240810200, 32252631410, 33242220400, 40000230000,
40000370000, 40001010000, 40001030000, 40001620000,
40001640000, 40001680000, 40001750000 and apply for the
Provincial Education Requisition Credit.COMPLETED
26-Mar-19 128/19
Councillor King moved that Council approves the cancellation
of outstanding tax arrears in the amount of $3,953.09; and
request to inactivate Roll 40001750000 pursuant to Section
347 of the Municipal Government Act based on the inability to
collect due to corporate bankruptcy; and that County apply for
the Provincial Education Requisition Credit.COMPLETED
26-Mar-19 134/19
Councillor Keiver moved that third reading be given to Bylaw
#1795, that being a bylaw to establish rates, fees and charges
for various operations products, permits and services..COMPLETED
26-Mar-19 135/19
Councillor King moved to waive the Keivers Lake Day Use Area
fees for four (4) days during the week this summer to the
Rehoboth Christian Ministries.COMPLETED
26-Mar-19 136/19
Deputy Reeve McGhee moved to authorize attendance to
Council to participate in the Linden, Carbon, Acme, Trochu and
Three Hills 2019 parades.
Council please let Carolyn
know which dates you can
attend.
26-Mar-19 137/19
Deputy Reeve McGhee moved to direct administration to
bring the Strategic Plan to the April 15th Committee of the
Whole Meeting for further discussion.
On the COW Meeting
Agenda for April 15th
26-Mar-19 138/19
Deputy Reeve McGhee moved to direct administration to
bring the Community Grants to Non-Profit applications to the
April 15th Committee of the Whole Meeting.
On the COW Meeting
Agenda for April 15th
26-Mar-19 139/19
Councillor Penner moved to authorize attendance for all of
Council to attend the Trochu Town Office Grand Opening on
April 2, 2019.COMPLETED
26-Mar-19 140/19
Councillor King moved to authorize attendance for Councillor
Keiver to attend the Torrington Wellness Centre event on
March 30, 2019.COMPLETED
26-Mar-19 143/19
Councillor Keiver moved to appoint Dennis Tainsh to the
Municipal Planning Commission effective immediately until
the October 22, 2019 Organizational Meeting. COMPLETED
26-Mar-19 145/19
Councillor Christie moved third reading of proposed Bylaw
1786 for redesignation of a portion of SW 13-34-24 W4 from
Agriculture District to Industrial District.COMPLETED
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
Council Action Items
26-Mar-19 147/19
Councillor Christie moved to defer the requests made by the
Three Hills Amateur Radio and the Three Hills Curling Club to
the April 15, 2019 Committee of the Whole Meeting.COMPLETED
On the COW Meeting
Agenda for April 15th
26-Mar-19 151/19
Deputy Reeve McGhee moved that Council approve in
principle the Agreements for Transportation and Recreation
with the Town of Trochu as presented.COMPLETED
26-Mar-19 152/19
Councillor King moved to direct administration to respond to
the Village of Carbon’s request to buy or lease a portion of the
lands owned by Kneehill County in the Village of Carbon,
stating we are unable to accommodate their request at this
time.COMPLETED
26-Mar-19 153/19
Councillor Penner moved that Council authorize the Reeve,
Deputy Reeve and Interim CAO to negotiate with the
concurred permanent CAO candidate.COMPLETED
News Release on April 3,
2019