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HomeMy WebLinkAbout2018-10-09 Council Package KNEEHILL COUNTY REGULAR COUNCIL MEETING AGENDA Tuesday, October 9, 2018 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of September 25, 2018 3.0 Delegations 3.1 Una Erickson, Kneehill Area Wellness Centre @ 10:00 a.m. 4.0 Public Hearings No Public Hearings Scheduled 5.0 Municipal Services 5.1 Transportation No Report 5.2 Water/Wastewater/Environment No Report 5.3 Planning No Report 5.4 Agricultural Service Board & Parks No Report 5.5 Protective Services No Report 6.0 Corporate Services 6.1 Bylaw 1777- Master Rates Bylaw 6.2 2018 Reserve Bids and Conditions of Sale relating to Properties being auctioned for the purpose of Tax Recovery 7.0 Business Arising from Previous Minutes 7.1 No Report 1 2018.10.09 Regular Council Meeting Agenda October 9, 2018 Page | 2 8.0 New Business 8.1 2019 Kneehill Regional FCSS Budget and Allocations 8.2 FCSS- 10th Annual Volunteer Forum 8.3 Bylaw 1778- Regional Assessment Review Board Bylaw 8.4 Three Hills Arts Academy- Night on Broadway- 25 Years of Magic 9.0 Disposition of Delegation & Public Hearing Business 9.1 10.0 Council and Committee Reports 10.1 Kneehill Regional Doctor Recruitment and Retention Committee 10.2 AQUA 7 Regional Water Commission 10.3. Drumheller & District Solid Waste Management Association 11.0 Council Follow-up Action List 12.0 Closed Session 12.1 13.0 Motions from Closed Session Adjournment 2 2018.10.09 1 ________ Initials MINUTES OF THE SEPTEMBER 25, 2018 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA. PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ABSENT: Division No. 5 Jim Hugo, Councillor ALSO PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Protective Services Manager & Communications Officer Debra Grosfield Sr. Manager of Transportation and Facilities Brad Buchert Environmental Services Manager John McKiernan Manager of Planning and Development Barb Hazelton Information Management Supervisor Will Nyman Recording Secretary Carolyn Van der Kuil Alberta Municipal Affairs Jeff Nixon Alberta Municipal Affairs Kevin Miller CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda None ADOPTION OF AGENDA 1.2 Adoption of Agenda 345/18 Deputy Reeve King moved approval of the agenda as presented. CARRIED UNANIMOUSLY 3 2018.10.09 COUNCIL MINUTES OF SEPTEMBER 25, 2018 2 _________ Initials MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of September 11, 2018 346/18 Deputy Reeve King moved to reconsider motion # 339/18: Councillor McGhee moved to table the Kneehill Regional Partnership discussion to the first Council meeting in September of 2019. CARRIED UNANIMOUSLY 347/18 Councillor McGhee moved to withdraw motion #339/18, moved at the September 11, 2018 Council Meeting. CARIED UNANIMOUSLY 348/18 Councillor Christie moved approval of the September 11, 2018 Council Meeting minutes as corrected. CARRIED UNANIMOUSLY MUNICIPAL SERV 5.0 Municipal Services TRANSPORTATION 5.1 Transportation 5.1.1 Municipal Services Summary 349/18 Councillor Keiver moved for information the Municipal Services Summary Report as presented. CARRIED UNANIMOUSLY DELEGATIONS 3.0 Delegations 3.1 Municipal Accountability Program, Alberta Municipal Affairs, Jeff Nixon and Kevin Miller @ 8:40am Jeff Nixon and Kevin Miller provided Council with an overview of the Municipal Accountability Program. PLANNING 5.3 Planning 5.3.1 Bylaw 1774 – Redesignation from A District to R District for NE 32-31-25-W4 – 3rd Reading 350/18 Councillor McGhee moved third reading of proposed Bylaw 1774 for the purpose of amending the Land Use Bylaw 1718 by redesignating a 70 acre + portion of the NE 32-31-25-W4 from the Agriculture District to Recreation District. CARRIED UNANIMOUSLY PROTECTIVE SERV 5.5 Protective Services 5.5.1 Bylaw 1771 – Cannabis Consumption Bylaw 351/18 Councillor Penner moved to approve second reading of Bylaw #1771 as presented. CARRIED UNANIMOUSLY 4 2018.10.09 COUNCIL MINUTES OF SEPTEMBER 25, 2018 3 _________ Initials 352/18 Councillor Keiver moved to approve third reading of Bylaw #1771 as presented. CARRIED UNANIMOUSLY CORPORATE SERV 6.0 Corporate Services 6.1 Bank Reconciliation – April-June 2018 353/18 Deputy Reeve King moved to receive the April to June 2018 Bank Reconciliation as information. CARRIED UNANIMOUSLY 6.2 Quarterly Financial Report 354/18 Councillor Christie moved to receive the January to June 2018 Financial Reports as presented. CARRIED UNANIMOUSLY BUSINESS ARISING 7.0 Business Arising from Previous Minutes 7.1 Levy Rates for Marigold Library System 355/18 Councillor McGhee moved to approve the Marigold Library Schedule C amendment to the Marigold Agreement that outlines Marigold’s levy rates for municipalities and library boards for 2019 and 2020. CARRIED UNANIMOUSLY The Chair called for a recess at 9:14 a.m. and called the meeting back to order at 9:26 a.m. with all previously mentioned Council members present. BUSINESS ARISING 7.0 Business Arising from Previous Minutes Cont’d 7.2 Notice of Motion from Councillor Hugo Regarding Ghost Pine/Orkney Water 356/18 Deputy Reeve King moved to receive for information the Ghost Pine/Orkney Water report. CARRIED NEW BUSINESS 8.0 New Business 8.1 Trochu Flapjack Fiesta and Community Showcase 2018 357/18 Councillor Keiver moved to authorize the attendance of Councillor Christie to attend the 2018 Trochu Flapjack Fiesta and Community Showcase. CARRIED UNANIMOUSLY 5 2018.10.09 COUNCIL MINUTES OF SEPTEMBER 25, 2018 4 _________ Initials 8.2 Town of Trochu Request for Flapjack Fiesta and Community Showcase 358/18 Councillor Penner moved to approve a donation to the Town of Trochu in the amount of $200.00 with funds to come from the Recreation, Community, Arts and Cultural Events Policy. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Drumheller RCMP Statistics- August 2018 Drumheller RCMP Statistics were provided. 10.2 Kneehill Regional Family & Community Support Services Board- Approved minutes were provided from the July 10, 2018 meeting. 10.3 Kneehill County Committee of the Whole Meeting Minutes- Approved minutes from the July 24, 2018 Committee of the Whole meeting were provided. 10.4 Kneehill County Parks Committee Minutes- Draft minutes from the August 21, 2018 Parks Committee meeting were provided. 359/18 Councillor McGhee moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 11.0 Council Follow-Up Action List 360/18 Councillor Penner moved that Council receive the September 25, 2018 Council Follow-Up Action List as presented for information. CARRIED UNANIMOUSLY The Chair called for a recess at 9:44 a.m. and called the meeting back to order at 10:00 a.m. with all previously mentioned Council members present. PUBLIC HEARINGS 4.0 Public Hearings 4.1 Land Use Bylaw #1773 @10:00 a.m. 361/18 Councillor Christie moved that the Public Hearing for Bylaw #1773 be opened at 10:00 a.m. CARRIED UNANIMOUSLY Person(s) who spoke in favour: None Person(s) who spoke in opposition: None Person(s) who spoke in rebuttal: None 6 2018.10.09 COUNCIL MINUTES OF SEPTEMBER 25, 2018 5 _________ Initials 362/18 Councillor McGhee moved that the public hearing for Bylaw #1773 be closed at 10:21 a.m. CARRIED CLOSED SESSION 12.0 Closed Session 363/18 Councillor King moved that Council convene in closed session to discuss Legal pursuant to Section 24 of the Freedom of Information and Protection of Privacy Act, at 10:22 a.m. CARRIED The following people were in attendance of the closed session to provide a report and advice to Council: Al Hoggan, CAO Laurie Watt, Director of Municipal Services Mike Morton, Director of Finance Carolyn Van der Kuil, Recording Secretary Will Nyman, Information Management Supervisor 364/18 Councillor McGhee moved that Council return to open meeting at 11:17 a.m. CARRIED UNANIMOUSLY 11:17 a.m. – meeting recessed to allow return of public. 11:17 a.m. - meeting resumed with public present. MOTIONS FROM CLOSED SESSION 13.0 Motions from Closed Session 365/18 Councillor Penner moved to direct administration to proceed with the land lease with Artis Exploration Ltd. CARRIED UNANIMOUSLY DISPOSITION OF DELEGATION BUSINESS 9.0 Disposition of Delegation and Public Hearing Business 9.1 Land Use Bylaw 1773 amendments to incorporate Cannabis Legalization 366/18 Councillor McGhee moved that second reading be given to Bylaw #1773. CARRIED UNANIMOUSLY 367/18 Deputy Reeve King moved that third reading be given to Bylaw #1773. CARRIED UNANIMOUSLY 7 2018.10.09 COUNCIL MINUTES OF SEPTEMBER 25, 2018 6 _________ Initials ADJOURNMENT Adjournment The meeting adjourned at 11:26 a.m. ________________________ Jerry Wittstock Reeve _______________________ Al Hoggan CAO 8 2018.10.09 Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  6.1    SUBJECT:    Bylaw 1777 – Master Rates MEETING DATE:    2018-10-09 PRESENTED BY: Mike Morton, Director of Corporate Services   BACKGROUND/  PROPOSAL    At September 18/18 Committee of the Whole Meeting, Council directed Administration to bring back the Master Rates Bylaw at the regular Council Meeting to be held on October 9, 2018 to review some proposed rate changes for the 2019 Fiscal year and so they can be implemented in the 2019 Interim Operating Budget.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Summary of Changes Variable Water Consumption Rate – At the Committee of the Whole on Sept 18/18, Council directed the following changes: (1) One unified rate for all connections that receive County water (2) The rate effective Jan. 1/19 be $5 per cubic meter. Users will receive that rate up to a given amount of water. (3) Excessive water use be determined (over 100 m3 per billing period there are 105 accounts of 702 = approx. 15%). The excess rate will be $9 per cubic meter (over 100 m3 per billing period). (4) Bulk Water Rate = $5 per cubic metre up to 50 per cubic metres monthly, with excess over 50 cubic metres monthly at $9 per cubic metre (minimum $10 charge). There will be approximately 159 bills (22%) that will exceed the 100 cubic metre amount. All of these increased fees are to move the County towards full cost recovery of operating costs to about 91% (currently around 45%). Additional Information: At the Committee of the Whole Meeting held April 17/18, Council made the recommendation “Increase all WSA to one water rate at $3.50 per cubic meter. Increase rate for Bulk Water for Commercial/Industry Accounts.” Riser Fee - At the Committee of the Whole on Sept 18/18, Council directed the charge to be increased to $10,000. Administration recommends that approved increase for additional rural water volume also be increased to $10,000 to mirror the increase to riser fees. Other Water and Service Charges – Administration recommends an increase to $30 for fees for reconnection and disconnection charges as well as a new administration fee for transferring utility charges to taxes where applicable. This rate has been the same for several years. In addition, there are some description changes included to better reflect the charge indicated. Hamlet Residential Garbage Pick Up – At the Committee of the Whole on Apr17/18, Council directed a $25 fee placed on each utility account to make it cost recovery. This fee will be applied for residents of the following hamlets: Huxley, Swalwell, Torrington, Wimborne and Sunnyslope. Agricultural Services – Herbicide and insecticide handguns as well as forage probe no longer available so should be removed. Rates have been 9 2018.10.09 REQUEST FOR DECISION   Agenda Item # 6.1 2 | Page  reviewed by the Agricultural Services Board. The recommendation from the ASB October 4, 2018 meeting was to increase the rental rate for the No Till Drill to $40/acre ‐ $400/day minimum due to increase cost of replacement. Parks and Cemeteries – The Manager of this department has recommended the following changes: Firewood to $10/bundle (from $5), Commemorative bench to $2,000 (from $1500) and Residential, Property Owner, Former Residential Cemetery Plots to $500 (from $350). In all cases the changes are to set fees that better recover the actual costs. The tent group site fee at Keivers Lake is removed as it no longer applies. Planning and Development Fees – At the Committee of the Whole on Sept 18/18, Council directed to the Manager of Planning that she bring forth recommended changes to the Master Rates Bylaw that better reflect cost recovery of the services provided. These are summarized as follows: Planning Outline Plan $2,500 (was $2,000), Rural Address Sign $250 (was$90), Certificate of Compliance – all = $100 (was $75 for res/farm), rezoning/redesignation $900 (was $800), rezoning direct control $1200 (new- more work to prepare), road closure request $1000 (was $800) Development Class 1 – Minor Development – Additions to buildings – under 500 ft2 no change at $75 but any permit over 500 ft2 will be $100, fences now $40 (was $20), accessory buildings are now tiered 200-500 ft2 = $50, over 500 ft2 = $100 (was $75 for all), minor home occupations now $100 (was $75), and alternative energy for non-residential class is new at $100. Class 2 – Residential, Minor Commercial and Change in Land Use – major home occupations now $200 (was $150), single family discretionary use now $250 (was $200), and telecommunication towers, single wind turbine, kennels moved from class 3 as same price and unlisted similar use = $200 (new) Class 3 - Institutional, Commercial and Light Industrial – chemical storage, fertilizer blending plants and grain elevators eliminated from own separate class and fall into general “unlisted similar use” tier class under these parameters based on construction cost (in $): less than 500,000 = $500, 500k to $2 million = $1000, $2 - $5 million = $2000, $5 million + = $4000. Class 4 Major Commercial, Industrial, Recreation –General, “unlisted similar use class” created with tier (in $): less than 500,000 = $500, 500k to $2 million = $1500, $2 - $5 million = $2500, $5 million + = $5000. In addition, new solar farm class created $500 + $50/acre. Class 5 – Horseshoe Canyon Vendors permits reduced to better reflect economics – Food $1250 (was $1500), Non-Food $1000 (was $1250) Class 6 – Exceptions – Separate Mobile Business Licenses into two types – residential ($100) and non-residential ($200). Was only one fee at $150. Lastly, under additional new fees, two types were added: development agreement preparation = $500, and external engineering review = $25/acre to a maximum of $5000. Safety Code Fees – There were only minor changes for clarification purposes to three of the line items that did not change the fee structure.   COSTS/SOURCE OF  FUNDING:  Approximately $780,000 in additional revenue.    10 2018.10.09 Document Last Updated April 15, 2014    COMMUNICATIONS:    Notification in various media of these changes, update bylaw index.   LINK TO STRATEGIC PLAN:    Fiscal Sustainability   ATTACHMENTS:    Bylaw 1777 Utility and Bulk Water Account Scenarios RECOMMENDED ACTION:    That Council gives first reading to Master Rates Bylaw 1777 as presented. COUNCIL OPTIONS: 1. That Council give first reading to Master Rates Bylaw 1777 as presented. 2. That Council give all three readings to Master Rates Bylaw 1777. 3. That Council give all three readings to Master Rate Bylaw 1777, as amended. 4. That Council receives for information. MOTION: That Council give first reading to Bylaw #1777 that being a bylaw to establish rates, fees and charges for various goods, licenses, permits and services.          Prepared By: Mike Morton Approved By: Mike Morton Reviewed By: Al Hoggan Director of Corporate Services Director of Corporate Services Chief Administrative Officer   11 2018.10.09         BYLAW NO 1777  MASTER RATES BYLAW   BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO ESTABLISH  RATES, FEES, AND CHARGES FOR VARIOUS GOODS, LICENSES, PERMITS AND SERVICES.  WHEREAS, pursuant to the Municipal Government Act, Chapter M‐26, Revised Statutes of Alberta 2000,  as amended, a Municipal Council has authority to govern and the authority to pass Bylaws respecting  the municipality, including services provided by or on behalf of the Municipality; and  WHEREAS, pursuant to the Municipal Government Act, Chapter M‐26, Revised Statutes of Alberta 2000,  as amended, a Municipal Council has authority to govern and the authority to pass Bylaws respecting  the municipality, including establishing fees for licenses, permits and approvals that are higher for  persons or businesses who do not reside or maintain a place of business in the municipality; and  WHEREAS, the Municipal Council deems it appropriate to establish rates, fees and charges for the  various licenses, permits, goods and services, provided by Kneehill County; and  NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, enacts as  follows:   1. This bylaw shall be cited as the Master Rates Bylaw.  2. The annual rates, fees, and charges for various goods, licenses, permits and services shall be  established as per Schedule “A”, attached to and forming part of this Bylaw.  3. Master Rates Bylaw 1769 is hereby repealed December 31, 2018.  4. That this bylaw shall take effect on January 1st, 2019.  READ a first time on this Xth day of October, 2018.  READ a second time on this Xth day of October, 2018.  UNANIMOUS permission for third reading given in Council on Xth day of October, 2018.  READ a third time and final time of this Xth day of October, 2018.     12 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 2 of 19     Reeve   Jerry Wittstock  Date Bylaw Signed   Chief Administrative Officer   Al Hoggan        13 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 3 of 19                ** MOST GOODS AND SERVICES LISTED ARE SUBJECT TO GST **  ADMINISTRATION & FINANCE   Aerial Photos    Description Fee   Land Owners No Fee   Others $0.25 each  Geo‐Referenced Photos    Description Fee   Set up fee & first 1/4 $50.00    Additional quarters $25.00   Kneehill County Maps    Description Fee   24 inch ‐ regular $10.00 each   32 inch ‐ regular $15.00 each   32 inch ‐ laminated $35.00 each   42 inch ‐ regular $20.00 each   42 inch ‐ laminated $40.00 each   60 inch ‐ regular $30.00 each   On CD $10.00 each   Map Book $25.00 each   Mailing Tube $10.00 each   Shipping Charges $10.00 each  Custom Plotter (Scanned)    Description Fee   24 inch $50.00 each   32 inch $75.00 each   42 inch $100.00 each   60 inch $150.00 each   Map scanned and put on CD $75.00 each  Fax Charges    Description Fee   Alberta(Local) $0.50 per page   Out of province $1 per page     MASTER RATES BYLAW #1777  SCHEDULE “A”  14 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 4 of 19    Flags     Description Fee   County $70 each  Photocopies    Description Fee   Ratepayers/Non‐ staff $0.50 per page   Staff $0.10 per page  Late Penalty Charges    Description Fee   Account Receivable Billings 1.5% per month  NSF Returned Cheque    Description Fee   NSF Returned Cheque $30.00 each  Tax Certificates    Description Fee   Tax Certificate  $20.00 each   Tax Registration $100.00/file  Well Drilling Equipment Tax    Description Fee   As per Municipal Government Act  http://www.qp.alberta.ca   Assessment Sheets    Description Fee   Assessment Summary or Detail Sheet (Free to  Landowner) $5.00 each   Additional pages $1.00 each  Assessment Appeal Fees    Description Fee   Residential & Farm (Refundable if Successful) $50.00 each   Non‐Residential (Refundable if Successful):   Assessment Value of $1.00 to $500,000 $100.00 each   Assessment value of $500,001 to $5,000,000 $200.00 each   Assessment value of $5,000,001 and above $500.00 each   Reports/Details/Photocopies $5.00 each  Election    Description Fee   Nomination Paper Filing Fee $100.00  FOIP Services    Description Fee   Searching for, locating and retrieving a record $7.50 per 1/4 hour   Producing a copy of a record:           i)  Paper copies    $0.50 per page        ii)  Electronic copies  (i.e. USB) Cost        iii) Large Format (i.e. maps) Cost   Preparing and handling a record for disclosure $7.50 per 1/4 hour   Supervising the examination of a record $7.50 per 1/4 hour   Shipping a record or a copy of a record Cost  15 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 5 of 19      AGRICULTURAL SERVICE BOARD  ASB Rental Equipment   Description Fee  Cattle Scale (Free to 4‐H) $100.00 per day min.  Brillion Grass Seeder  $175.00 per day min.  Hayland / Pasture Float $225.00 per day min.   No Till Drill ‐ 15'  $17/acre $300 per day min. $40/acre ‐ $400/day min  Pasture Sprayer $150.00 per day min.  Portable 12" Loading Chute (Free to 4‐H) $100.00 per day min.  Private Land Weed Control $75.00/acre plus chemicals  Solar Watering System (First Time Users; Free 2 Week  Trial) $150.00 per week min.  Sprayer Rental $30.00 per day min.  ‐ Handguns (herbicide 80 gal, insecticide 30 gal.)   Spreaders  (skid mount pneumatic, mechanical) $30.00 per day min.  Forage Probe Free‐ use agreement  Hand Crank Spreader Free‐ use agreement  Livestock Tag Reader Free‐ use agreement  AG. Plastic Recycling Roller $50.00 per day  Urban Weed & Pest Inspection Fee $30.00/hr + $0.55/km  Pasture Land Lease Tendered     * There will be an additional cleaning fee of $75 for any rental equipment returned  unclean subject to Management discretion Gopher Poison   Description Fee  2% Liquid Strychnine  Current market price plus 10%      OPERATIONS  Approach/Crossing   Description Fee  Residential/Farm No Fee Application Fees   Description Fee  Commercial: staked $300.00 each  Pipeline Crossing Application  $300.00 each    16 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 6 of 19    Grader   Description Fee  Grading Private Laneway/Snowplowing Services per half  hour $75.00 per half hour  Grading Private Laneway Snowplowing Services exceeding  ½ hour $135.00 exceeding ½ hour Rig Moves   Description Fee  Rig Moves‐Inspection Overweight & Moves $200.00 each Dust Control   Description Fee  Calcium Chloride  $5.35/metre  Spec Crude  $32.50 /metre Road Permit Fixed Fee   Description Fee  Road Permit Fixed Fee  $20.00 each  Road Bonds   Description Fee  Road Bonds As per Agreement Services To Other Municipalities   Description Fee   Equipment/Services  Alberta Roadbuilders and  Heavy Construction Ass’n  Rate Guide less 25%  Road Products Kneehill County Cost   PARKS & CEMETERIES  Braconnier Campground Fees   Tenting per night $15.00  RV/Trailer per night $20.00 Torrington Campground Fees   Tenting per night $15.00  RV/Trailer per night $20.00 Swalwell Campground Fees   Tenting per night $15.00  RV/Trailer per night $20.00    17 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 7 of 19    Keiver’s Lake Campground Fees   Tenting per unit per night (non‐reservable stalls)  $20.00   Un‐serviced sites per unit per night (non‐reservable stalls) $25.00   Serviced Sites per unit per night (non‐reservable) $30.00  Serviced Site (reservable) $30.00  Group Site‐ RV/Trailer Group per night (minimum of 4 @  $25/unit per night) $25.00  Reservation Deposit for RV Group Site(minimum of 4 units  @ $25/unit per night) $100.00  Group Site‐ Tents per night (minimum of 4 units @  $20/unit per night) $20.00  Reservation Deposit for Tent Group Site (minimum of 4 @  $20/unit per night)  $80.00  Changes to campsite reservations (no charge for  address/name changes‐non refundable) $5.00  Reservation for Day Use Area (not including playground  area) $50.00  * Prepayments and deposits only refunded with 72 hours’ notice.  Firewood   Description Fee  Firewood per bundle  $10.00 $5.00 Mowing   Description Fee  Mowing (per unit per hour) Per Province of Alberta Rates Commemorative Bench Fee   Description Fee  Commemorative Bench  $2,000.00 $1500.00 per bench Cemetery Plot (2 plot limit)   Description Fee  Resident, Property Owner, former County resident   $500.00 $350.00 each  Non‐County Resident‐Outside geographic area $1500.00 each Cemetery Maintenance   Description Fee  Trochu Catholic $200.00 per year  Roman Catholic Cemetery $200.00 per year  Torrington Trinity Lutheran Cemetery $200.00 per year  Trochu St. John’s Lutheran $200.00 per year      18 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 8 of 19    PROTECTIVE SERVICES  Burn Permit   Description Fee  Burn Permit No Fee Inspections for Licensing and Insurance   Description Fee  Small Business $75.00 (plus travel @KC rates)  Multiple Occupancy $150.00 (plus travel @KC rates)  All Other Occupancies $150.00 (plus travel @KC rates) Occupant Load Calculation and Report   Description Fee  Small Business $75.00 (plus travel @KC rates)  Multiple Occupancy $150.00 (plus travel @KC rates)  All Other Occupancies $150.00 (plus travel @KC rates) Fireworks   Description Fee  Fireworks Discharge Permit No Fee – In Burn Permit Process    Fire Investigation Services    Description Fee  Each Safety Codes Officer $75.00 per hour (plus travel @KC rates)    Witness Services‐ Each Safety Codes Officer $100.00 per hour (plus travel @KC rates)    Witness ‐ Civil Litigation $100.00 per hour Fire Services Fees   Motor Vehicle Collision Rate ‐ Equipment  Charges  Current AB  Infrastructure Rate Per unit  Per Hour   Fee for Service Recovery – Per Unit Per Hour AB Infrastructure Rates  Fee for Service Recovery‐ Materials Actual Expenses/Costs Mutual Aid Responses‐ Equipment, Manpower or Other Resources   Description Fee  Mutual Aid Responses‐ Equipment,  Manpower or Other Resources Pursuant to Mutual Aid Agreements    Animal Control   Description Fee  Annual License Fee ‐ Unaltered or Altered   Dog No Fee each  Replacement Tag $2.00 each  Impound Fee Cost  Boarding Fee Cost  Veterinarian Fee Cost  Kennel License Fee $100.00     19 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 9 of 19    Peace Officer Bylaw Enforcement   Description Fee  Peace Officer Bylaw Enforcement  As per Agreement  Unsightly Properties – Cost of Ordered  Clean‐Up As per Municipal Government Act  Mowing Properties  (per unit per hour) Per Province of Alberta Rates   PLANNING AND DEVELOPMENT  General   Description Fee  Appeal Fees‐ owners/adjacent $300.00 each  ASP ‐ New Specific Proposal $5000.00 each  ASP/LUB Amendment /Review  $2000.00 each  Outline/Concept Plan $2500.00 $2000.00 each  Outline/Concept Plan Amendment $1000.00 each  Municipal Development Plan Amendment   $2000.00 each  Inter‐municipal Development Plan Amendment    $2000.00 each  Caveat Discharge $100.00 each   Rural Address Sign  $250.00 $90.00 each  Request For File Search (1/2 hr. min.) $50.00 per hour  Land Use By‐Law $20.00 each  Land Use By‐Law Maps $25.00 each  Municipal Development Plan $15.00 each  Area Structure Plan ‐ electronic copy    $25.00 each  Area Structure Plan – supportive reports electronic    $25.00 each  Certificate of Compliance‐ Residential/Farmland $75.00 each  Certificate of Compliance‐ Non‐Residential $100.00 each   Rezoning / Re‐designation  $900.00 $800.00 each  Rezoning  Direct Control  $1,200.00 each  Road Closure Request Application $1,000.00 $800.00 each  Contravention to Land Use By‐Law $1600.00  Development Permits‐ Class 1 – Minor Development   Description Fee  Additions to Buildings <500 sq. ft  $75.00 each  Additions to Buildings >500 sq. ft  $100.00 each  Porches $75.00 each  Fences $40.00 $20.00 each  Signs $75.00 each  Accessory Buildings 200 – 499 sq. ft. $50.00 $75.00 each  Accessory Buildings >500 sq. ft. $100.00 each  Temporary Buildings $75.00 > 200 sq. ft. each  Minor Home Occupation  $100.00 one time $75.00 each  Revision to Active DP  (Discretionary use/already  permitted) $75.00 each 20 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 10 of 19     Alternative Energy Residential $50.00 each  Alternative Energy Non‐Residential $100.00 each  Unlisted Similar Use $75.00 each    21 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 11 of 19    Development Permits‐ Class 2‐ Residential, Minor Commercial and Change in Land Use   Description Fee  Major Home Occupations  $200.00 $150.00  Single Family Dwelling Unit  $250.00 $200.00 Discretionary  Single Family Dwelling Unit $150.00 Permitted  Duplex (2 dwelling units) $250.00 flat fee   Multi‐Attached Dwelling (3 or more dwelling units)  $300.00 flat fee plus  $50.00/dwelling Maximum $15,000.00  Bed and Breakfast $150.00 plus $50.00/unit  Change in use of land or intensity of use,   where a permit is required $150.00   Livestock Development Permit $100.00  Agricultural Business Use $200.00  Telecommunication towers $300.00  Single wind turbine $400.00  Kennels $300.00  Unlisted Similar Use  $200.00 $400.00  Filming Fee ‐ Minor $200.00  Filming Fee ‐ Major $500.00 Development Permits‐ Class 3‐ Institutional, Commercial and Light Industrial   Description Fee  Compressor Stations, Oilfield Buildings $400.00  Chemical Storage $400.00  Telecommunication towers $300.00  Single wind turbine $400.00  Kennels $250.00  Fertilizer blending plants $400.00  Grain elevators $400.00  Greenhouse (Not include cannabis production) $400.00  Private Schools and churches $400.00  Machinery repair and/or sales $400.00  Restaurants, service stations, hotels, retail and service $400.00  Unlisted similar use: Refer to following range  based on  construction cost (in $)   <500,000 $500.00  500,000 – 2,000,000 $1,000.00  2,000,001 – 5,000,000 $2,000.00  >5,000,000 $4,000.00 Development Permits‐ Class 4‐ Major Commercial, Industrial and Recreation   Description Fee  Sand or gravel extraction $750.00 each   Wind Farm Towers $500.00 each  Golf Courses $500.00 each  Campsites (Campgrounds) $500.00 each  Work Camp $500.00 each 22 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 12 of 19     Alternative Energy $500.00 each  Unlisted Similar Use $500.00 each  Major Industrial or Processing $1000.00 each  Solar Farm $500 + $50/acre  Unlisted similar use: Refer to following range  based on  construction cost (in $)   <500,000 $500.00  500,000 – 2,000,000 $1,500.00  2,000,001 – 5,000,000 $2,500.00  >5,000,000 $5,000.00    23 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 13 of 19    Development Permits‐ Class 5‐ Food Trucks & Mobile Vendors    Description Annual Fee  Keiver’s Lake Campground, Orkney Viewpoint      Food $500.00     No Food $350.00   Braconnier’s Dam Campground, Swalwell Dam Campground, Torrington Campground      Food $400.00     No Food $200.00  Horseshoe Canyon      Food  $1,250.00 $1,500.00     No Food  $1,000.00 $1,250.00  Development Permits‐ Class 6‐ Exceptions   Description Fee  Non‐profit public or community buildings No Fee  Public utility buildings No Fee  Fee For Development Permit After the Fact Double Permit Fee  Variance/Relaxation to Development Application $75.00   Mobile Business License ‐ Resident $100.00  Mobile Business License – Non ‐ Resident $150.00  Mobile Vendor – Resident or Non‐Resident $150.00 Subdivision Fees   Description Fee  One Parcel $650.00 for 1st parcel  Two Plus Parcels  $250.00 $200.00 Per ea. additional parcel  Time Extensions $250.00  Endorsement Fees   Description Fee  For Each Parcel Created $300.00 For each parcel Additional Fees   Description Fee  Development Agreement Preparation $500.00  External Engineering Review $25/acre (max = $5000)            24 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 14 of 19    SAFETY CODE FEES  General   Description Fee  Minimum Fee (Will be charged if not a specific fee  for permit) $100.00   Penalty for no Safety Code Permit Double applicable fee  Project Cancelled Prior To Inspections 75% Refund Building Permit Fees   Description Fee  New Single Family Dwellings‐ Floor Area Sq. Ft.  (Does not include attached garages)  $0.40 per sq. ft.‐ total of main, 2nd  and additional floors does not  include basement.  Garage ‐ detached/attached Less than 800 sq. ft. $120.00   Garage ‐ detached/attached Greater than 800 sq.  ft. $160.00   Mobile/Manufactured Homes includes Move‐on  and RTM's $100.00   Homes With Basement $0.25/ft2‐ min $100  Basement Development .20¢/ft² ‐ min $95.00  Additions .40¢/ft² ‐ min $100.00  Decks greater than 2 ft. above grade or 100 ft² $100 flat fee  Fire places/Wood Burning Stove $100.00   Small Accessory Building 100 – 200 ft² $90.00  Non‐Ag. Building <2500 ft² $250.00  Non‐Ag. Building >2500 ft² $500.00 Commercial/Industrial   Commercial ‐ hotels, warehouses, stores, etc.   Industrial ‐ waste transfer buildings, water  treatment plants, etc.   Description Fee  $1 ‐ $1 million project value $5.00 /$1,000 ‐ min $150.00   Over $1 million project value  $4.00/$1,000 project value Portion over $1 million project  value $4/$1000   Oilfield ‐ compressor stations, dehydrator,  separator $5.00/$1000  bldgs., motor control center office/bldg. min. $250.00 max SCC fee $500.00   Demolition Permit ‐ use building permit (not  needed if replacing) $95.00  SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00      25 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 15 of 19    Electrical‐Plumbing‐Gas‐PSDS Permit Fees‐ Homeowner Fee Schedule  Electrical Installations‐ New Residential Installations Only   Description Fee  Less than 1500 sq. ft.  $190.00   1501‐3000 sq. ft.  $215.00   3001‐5000 sq. ft.  $230.00   5001+ sq. ft.  $250.00   with attached garage add $50.00  Detached garage $150.00   Mobile Home Connection $105.00   Temporary Service $90.00  Electrical Installations‐ Small Electrical Installations‐ Value of Material   Description Fee  $0 ‐ $250 $90.00   $251 ‐ $500 $150.00   $501 ‐ $1000 $175.00   $1001 ‐ $2000 $190.00   $2001 ‐ $3000 $210.00   $3001 ‐ $4000 $230.00   $4001 ‐ $5000 $240.00   $5001 ‐ $6000 $250.00   $6001 ‐ $7000 $260.00   $7001 ‐ $8000 $270.00   $8001 ‐ $9000 $280.00   Add $10 fee for every $1000 installation cost over $9000 Sewer Systems‐ Private Sewer Disposal System   Description – Homeowner Fees Fee  Open Discharge $300.00   Disposal Field  $300.00   Treatment Mound $300.00  Septic Tank Only $200.00   Holding Tank or modification to system $150.00 Plumbing Installations   Description Permit Fee    1‐6 fixtures  $100.00    7‐12 fixtures  $175.00    13‐20 fixtures  $250.00    20+ fixtures $250.00 + $10/fixture over 20    26 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 16 of 19    Gas Installations   Description Permit Fee  1 Outlet $110.00   2 Outlet $110.00   3 Outlet $120.00   4 Outlet $130.00   5 Outlet $140.00   $10 per additional outlet  Propane Tank Sets (includes connection) $100.00  Gas Furnace Replacement‐ No Permit unless  Replacing Meter then $90.00  Gas Fire Place‐ Permit needed if venting & piping  has changed  Contractor Fee Schedule  Electrical Permit Fees   Installation Costs Permit Fee  $0‐$1000  $80.00  $1001 ‐ $2000 $100.00  $2001 ‐ $3000  $120.00  $3001 ‐ $4000  $140.00  $4001 ‐ $5000 $160.00  Add $10 fee for every additional $1000 installation cost (Example $1000,000 cost fee=  $160=950=$1110.00  Mobile Home Connection $80.00  Temporary Service $70.00  Annual Electric Permit and $10.50 SCC levy on each  application $300.00  SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00   Plumbing Installations   1‐10 fixtures $100.00    11‐20 fixtures  $150.00    20+ fixtures  $150.00 + $5.00/fixture over 20    27 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 17 of 19    Gas Installations   Description Permit Fee  1 Outlet $90.00   2 Outlet $90.00   3 Outlet $100.00   4 Outlet $110.00   5 Outlet $120.00   BTU Input Permit Fee  10,000 ‐150,000 $75.00   160,000 ‐ 190,000 $85.00   200,000 ‐ 300,000 $95.00   350,000 $105.00   400,000 $110.00   450,000 $115.00   500,000 $120.00   550,000 $125.00   600,000 $130.00   650,000 $135.00   700,000 $140.00   750,000 $145.00   800,000 $150.00   850,000 $155.00   900,000 $160.00   1,000,000 $165.00   Add $6 /100,000 BTU over 1,000,000 Other Gas Installations   Description Permit Fee  Man. Home on Basement $130.00   Man. Home w/o Basement $100.00   Propane Tank Set (includes connection) $80.00   Temporary $100.00   Gas Line (Gas Provider) $80.00   Gas line Retest $75.00     Alternative Energy   Residential $3.50 per $1000 construction cost  Industrial/Commercial $5.00 per $1000 construction cost   Private Sewage Disposal Fees   Description Fee  Open Discharge (includes tank) $250.00   Disposal Field/Treatment Mound (includes tank) $250.00   Septic Tank Only $150.00   Holding Tank or modification to system $100.00  SCC Levy is 4% of the permit fee with a minimum of $4.50 & maximum of $560.00    28 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 18 of 19      UTILITIES AND ENVIRONMENTAL SERVICES  Service Charges & Installation   Description Fee  Meter Installation:   More than one meter Meter Cost plus $40.00  Meter Accuracy Test  $40.00 per meter  Additional Meter Read $20.00   Service Charge to Attend a Premise $40.00   After Hours Call $40.00/hr with 3 hr min  Disconnection Service Charge ‐ Customer Request  $30.00 $25.00   Reconnection Service Charge ‐ Customer Request  $30.00 $25.00   Disconnection Service Charge ‐ Breach  $30.00 $25.00   Reconnection Service Charge ‐ Breach  $30.00 $25.00   Transfer From Utility to Tax Account $30.00  Damaged Meter Replacement Meter Cost plus $40.00  Late Payment Penalty 1.50% monthly  Temporary Service Meter Cost plus $40.00  Contractor Operator Call Out Rates and Mileage As per agreement Water Charges   Description Fee   Flat Maintenance Rate – All Service/Future Connections  $25.00 per month  $50.00  bimonthly  Base Rate for all Hamlets, WSA's and Co‐ops   Variable Consumption Rate – All Service Connections:   0 – 100 cubic meters bimonthly $5.00 / cubic meter  100+ cubic meters bimonthly (amount over 100 m3) $9.00 / cubic meter   Bulk Water Stations (minimum $10 fee per monthly bill): $3.15 /cubic meter  0 – 50 cubic meters monthly $5.00 / cubic meter  100+ cubic meters monthly (amount over 100 m3) $9.00 / cubic meter   Base Rate for Hydrant Service/ Maintenance $ 9.75 per month  Account Administration Reactivation Fee (Bulk Water) $25.00  Riser Fee $10,000.00 $6,000.00 / riser  Approved Increase For Rural Water Volume $10,000.00 $6,000.00 / riser  Hamlet Utility Service For Un‐serviced Lots $2,500.00   "Hamlet" means the communities of Huxley, Swalwell, Torrington and Wimborne Water Modeling   Description Fee  Adjacent to Line $750.00   Non‐Adjacent to Line $1,000.00   Non‐Adjacent to Line for Multiple Developments $1,000.00 per request    29 2018.10.09   Bylaw No. 1777, Master Rates Bylaw Page 19 of 19    Water Rates – moved above   Description Fee  Huxley $1.64 per cubic metre  Swalwell $3.15 per cubic metre  Torrington $3.15 per cubic metre  Wimborne $1.64 per cubic metre  Sunnyslope WSA $3.15 per cubic metre  Churchill Water Co‐op $3.15 per cubic metre  Equity WSA $1.64 per cubic metre  Gamble WSA $3.15 per cubic metre  Grainger/Hesketh $3.15 per cubic metre  Kirkpatrick WSA $3.15 per cubic metre  Mt. Vernon Co‐op $1.64 per cubic metre  Selkirk WSA $3.15 per cubic metre Sewage Charges  Description Fee  Huxley $2.33 per house/month  Swalwell $6.12 per house/month  Torrington $3.45 per house/month  Mobile Home Parks $3.45 per occupied lot/month  Wimborne $14.54 per house/month Garbage   Description Fee  Residents – Waste Disposal Site Drop‐Offs No Charge  Non‐Resident/Commercial Tipping Fee ‐1/2 Ton Truck $20.00 each  Non‐Resident/Commercial Tipping Fee ‐1 Ton Truck $40.00 each  Non‐Resident/Commercial Tipping Fee‐ Trailer 8‐20  feet $50.00 each  Non‐Resident/Commercial Tipping Fee ‐Loads larger  than specified $80.00 each  All Users ‐ Freon Appliance $15.00 each  Hamlet Residential Pick Up $50.00/bimonthly per residence  (Torrington, Swalwell, Huxley, Wimborne, Sunnyslope)     30 2018.10.09 UTILITY ACCOUNTS SCENARIOS - based on Bi-Monthly billing 0 to max m3 Rate /m3 on 0 to max m3 Rate /m3 on max plus AVG $ Increase Per Billing on max m3 plus # of bills with max m3 plus Percentage of Total Bills with max m3 plus Total $ from both rates * Flat monthly charge ** Total $ from bulk water TOTAL BULK, FLAT & USAGE *** User Fee Cost Recovery Percentage Scenario A 100.00 5.00$ 9.00$ 1,431.08$ 286.00 7.36% 985,810.50$ 210,600.00$ 265,645.76$ 1,462,056.26$ 91.38% Scenario B 50.00 5.00$ 9.00$ 911.52$ 653.00 16.80% 1,068,447.30$ 210,600.00$ 285,840.60$ 1,564,887.90$ 97.81% * Based on 702 accounts billed every two months at 50.00$ ** Bulk Water rate based on 36,297 m3 Variable - per chart below *** Approximate Operating cost based on various assumptions at 1,600,000.00$ Projections based on actuals from Sept 1/17 to Aug 31/18 BULK WATER - based on monthly billing 0 to max m3 Rate /m3 on 0 to max m3 Rate /m3 on max plus AVG $ Increase Per Billing on max m3 plus # of bills with max m3 plus Percentage of Total Bills with max m3 plus Both Tiers Total $ Scenario A 100.00 5.00$ 9.00$ 1,190.95$ 159.00 21.93% 265,645.76$ Scenario B 50.00 5.00$ 9.00$ 906.56$ 259.00 35.72% 285,840.60$ Examples of Bi- Monthly 40 m3 user. (20 m3 per month). At $5 / m3 Examples with current rates Examples with proposed water and garbage new rates Usage Flat Water Flat Waste Total Usage Flat Water Flat Waste Garbage Total Increase Huxley 65.60 50.00 4.66 120.26 200.00 50.00 4.66 50.00 304.66 184.40 Wimborne 65.60 50.00 29.08 144.68 200.00 50.00 29.08 50.00 329.08 184.40 Torrington 126.00 50.00 6.90 182.90 200.00 50.00 6.90 50.00 306.90 124.00 Swalwell 126.00 50.00 12.24 188.24 200.00 50.00 12.24 50.00 312.24 124.00 Equity 65.60 50.00 - 115.60 200.00 50.00 - 250.00 134.40 Mt Vernon 65.60 50.00 - 115.60 200.00 50.00 - 250.00 134.40 All other 126.00 50.00 - 176.00 200.00 50.00 - 250.00 74.00 2018-10-04312018.10.09 Document Last Updated February 27, 2018    REQUEST FOR DECISION   Agenda Item #  6.2    SUBJECT:    2018 Reserve Bids and Conditions of Sale relating to Properties being auctioned for the purpose of Tax Recovery MEETING DATE:    2018-10-09 PRESENTED BY:  Mike Morton, Director of Corporate Services BACKGROUND/  PROPOSAL    Administration requests Council to review the 2018 Tax Sale Properties and set reserve bides for public auction and to set conditions of sale as per the Municipal Government Act, Section 418(1) Each municipality must offer for sale at a public auction any parcel of land shown on its tax arrears list if the tax arrears are not paid. The landowner has the ability to pay the taxes in full or to enter into a 3 year tax agreement at any time prior to 2 pm on the date of sale, as per (4) of Section 418, MGA, The municipality may enter into an agreement with the owner of a parcel of land shown on its tax arrears list providing for the payment of the tax arrears over a period not exceeding 3 years, and in that event the parcel need not be offered for sale under subsection (1) until (a) the agreement has expired, or (b) the owner of the parcel breaches the agreement. The County has a tax agreement in place for a 2015 tax sale ratepayer and 2 in place for the current tax sale. In order to continue the process, it is regulated that Council set reserve bids as indicated in Section 419, The council must set (a) for each parcel of land to be offered for sale at a public auction, a reserve bid that is as close as reasonably possible to the market value of the parcel, and (b) any conditions that apply to the sale. If any property does not sell at public auction, the municipality becomes the owner (MGA, Section 424).    32 2018.10.09 REQUEST FOR DECISION   Agenda Item # 6.2 2 | Page  DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Properties that have a 2016 Tax Recovery Notification placed on title and have remaining tax arrears will be offered for sale at the Public Auction. The tax sale date, previously motioned by Council at the May 8, 2018 Council meeting, is on Tuesday, October 10, 2018 at 2pm at the Kneehill County office. The properties that currently have tax arrears and meet the parameters of public auction according to the Municipal Government Act, Section 418 are as follows: 1. Roll 32263416000 2.2 acres of SE 34-32-26-W4 known as Plan 8010154, Block 2 2. Roll 32233114000 4.4 acres of SE 31-32-23-W4 known as plan 9710935, Block A 3. Roll 32263446400 Plan 6820GY, Block 8 Lots 6 & 7 210 – 1 Street South, Torrington 4. Roll 30251833000 20.33 acres, Plan 7410042, Lot B 302065 RGE RD 260 Administration has attached more detailed information/photos of the parcels for your review. The suggested reserve bids were based upon the assessment/opinion of Accurate Assessment Group for current market value. It is important that the County sell the property for the highest amount that the property may acquire at auction and not lower than the reserve bid in order to provide a favorable sale of the parcel for the owner. If the property does not sell, the municipality may become the owner of the parcel. To date, the properties have been advertised in the Alberta Gazette and the Three Hills Capital according to the rules and regulations as set out in the MGA. Several letters and notices have been forwarded to the owners over the past two years advising them of the status of the taxes and the responsibilities that they have regarding payment. Anyone with an interest registered on title, have been notified of the tax sale properties as articulated in the Municipal Government Act, Section 421.4, “Not less than 4 weeks before the date of the public auction, the municipality must send a copy of the advertisement to (a) the owner of each parcel of land to be offered for sale, (b) each person who has an interest in aby parcel to be offered for sale that is evidenced by a caveat registered by the Registrar, and (c) each encumbrance shown on the certificate of title for each parcel to be offered for sale.” 33 2018.10.09 Document Last Updated February 27, 2018  If at any time, the tax arrears and costs are paid prior to the sale date, or the owner enters into a Tax Agreement (MGA, Section 418.4), the property will be pulled from the auction. COSTS/SOURCE OF  FUNDING:  Each parcel had a Tax Notification Fee of $100 charged to it upon registration of the Caveat as per the Master Rates Bylaw. ENGAGEMENT:       ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☐ Individual Notification or ☒ Public Notification     ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions  Tools: ☐ Public Hearing  ☐ Open House ☐  Focus Group  ☐  Other‐     ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making  ☐ Inter‐Municipal Agreement  ☐  Other‐       LINK TO STRATEGIC PLAN:    Fiscal Sustainability ATTACHMENTS:     Background for Roll 32263416000, Plan 8010154, Block 2  Background for Roll 32233114000, Plan 9710935, Block A  Background for Roll 32263446400, Plan 6820, Block 8, Lots 6-7  Background for Roll 30251833000, Plan 7410042, Lot B RECOMMENDED ACTION:    Pursuant to the Municipal Government Act, Part 10, Section 8, that Council set the reserve bids for the properties listed for each of the appraisals/opinion of value and subject to the following conditions:  Each property must not be sold for less than the reserve bid  The purchaser takes possession of the property “as is”  The purchaser must pay the 2018 levy immediately  The purchaser is to pay all transfer costs  The full purchase price must be paid by a certified cheque or cash by end of business, October 11, 2018.  The purchaser to pay GST COUNCIL OPTIONS:  1. Approve the reserve bid/conditions of sale as set out. 2. Make changes/amendments to the reserve bid/conditions of sale    34 2018.10.09 REQUEST FOR DECISION   Agenda Item # 6.2 4 | Page  MOTION:  Council sets the reserve bids as follows:  Roll32263416000, Plan 8010154, Block 2 at $38,000  Roll 32233114000, Plan 970935, Block A at $60,000  Roll 32263446400, Plan 6820GY, Block 8, Lots 6-7 at $130,000  Roll 30251833000, Plan 7410042, Lot B at $575,000 With the following conditions for each of the properties:  Each property must not be sold for less than the reserve bid  The purchaser takes possession of the property “as is”  The purchaser must pay the 2018 levy immediately  The purchaser is to pay all transfer costs  The full purchase price must be paid by a certified cheque or cash by end of business, October 11, 2018.  The purchaser to pay GST             Prepared By: Caroline Siverson Approved By: Mike Morton Reviewed By: Al Hoggan Tax & Assessment Administrator Director of Finance Chief Administrative Officer           35 2018.10.09 Roll #32263416000  Plan 8010154, Block 2  2.20 acres of SE 34‐32‐26‐W4  Suggested Reserve Bid: $38,000    BACKGROUND:  This property is located directly South of Torrington. It is vacant and assessed at a non‐residential rate  due to the current zoning.  This property is zoned Hamlet Industrial and is a decent size so a number of developments could be  considered.  Since it is quite close to residential properties, rezoning it to another district could also be  considered.  (Hamlet Commercial, Hamlet Residential)  In order to consolidate with an adjoining parcel a descriptive plan that has obtained approval from Land  Titles would be a minimum requirement.    36 2018.10.09   CONDITIONS/TERMS OF SALE:  Sold as is.  The current levy in the amount of $700.66 to be paid by purchaser.  The purchaser to pay for all transfer costs.  The full purchase price plus GST must be paid by certified cheque or cash by end of business, October  11, 2018.  The County will provide clear title, except for those encumbrances that may be registered on title that  are listed in the Municipal Government Act, Section 423.1.  TORRINGTON ROAD ALLOWANCE  PRIVATE LAND  VACANT ACREAGE ACCESSS PRIVATE LAND  37 2018.10.09 Roll #32233114000  Plan 9710935, Block A  4.40 acres of SE 31‐32‐23‐W4  Suggested Reserve Bid: $60,000    BACKGROUND:  This property is located just north of Three Hills directly off Hwy 21.  This property is zoned agriculture however, the proximity to the rail would create issues for any  purchaser.  Guidelines for proximity to rail lines requires 300 feet for new development.  They would be  unable to obtain this on this parcel.   (Parcel is only 150’ wide at the deepest end.)  There may be an  opportunity to allow something that has no human occupancy, but we would need to get comments  from the rail company.  Title registrations include an Easement for Access and a Restrictive Covenant, expiring in 2023, that  restricts the owner to sale, market, store, distribute or handle bulk oil or petroleum products.  In order to consolidate with an adjoining parcel a descriptive plan that has obtained approval from Land  Titles would be a minimum requirement.    38 2018.10.09                         CONDITIONS/TERMS OF SALE:  Sold as is.  The current levy in the amount of $326.33 to be paid by purchaser.  The purchaser to pay for all transfer costs.  The full purchase price plus GST must be paid by certified cheque or cash by end of business, October  11, 2018.  The County will provide clear title, except for those encumbrances that may be registered on title that  are listed in the Municipal Government Act, Section 423.1.  ROAD ALLOWANCE  CNR LAND  PRIVATE LAND  PRIVATE LAND ROAD ALLOWANCE  39 2018.10.09 Roll #32263446400  Plan 6820GY, Block 8, Lots 6‐7  Torrington  Suggested Reserve Bid: $130,000    BACKGROUND:  This property is located at 210 – 1st Street S, Torrington.  The home is occupied at this time.  There are several registrations on title including Writs placed on title by the Canada Revenue Agency.  These will have to be removed in order to provide clear title to the purchaser and administration staff  has had contact with them to review the matter.                        40 2018.10.09     CONDITIONS/TERMS OF SALE:  Sold as is. Purchaser to deal with current tenants.  The current levy in the amount of $707.36 to be paid by purchaser.  The purchaser to pay for all transfer costs.  The full purchase price plus GST must be paid by certified cheque or cash by end of business, October  11, 2018.  The County will provide clear title, except for those encumbrances that may be registered on title that  are listed in the Municipal Government Act, Section 423.1.  41 2018.10.09 Roll #30251833000  Plan 7410042, Lot B  NW 18‐30‐25‐W4  Suggested Reserve Bid: $575,000    BACKGROUND:  This property is located at 302065 RGE RD 260 and contains 20.33 acres.  There is a water riser and the local improvement payment is included in the annual levy. The current  owners are not using the potable water.  The home is occupied at this time.  There are several registrations on title including a mortgage. All parties that have an interest in the land  have been notified of the tax sale.                                        42 2018.10.09     CONDITIONS/TERMS OF SALE:  Sold as is. Purchaser to deal with current tenants.  The current levy in the amount of $3,790.19 to be paid by purchaser.  The purchaser to pay for all transfer costs.  The full purchase price plus GST must be paid by certified cheque or cash by end of business, October  11, 2018.  The County will provide clear title, except for those encumbrances that may be registered on title that  are listed in the Municipal Government Act, Section 423.1.  43 2018.10.09 Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  8.1    SUBJECT:    2019 Kneehill Regional FCSS Budget and Allocations   MEETING DATE:    2018-10-09   PRESENTED BY:    Al Hoggan, CAO   BACKGROUND/  PROPOSAL    Administration received the FCSS 2019 Budget. Under the Kneehill Regional FCSS Agreement it states that the Board shall prepare the annual budget and provide a copy to each participating municipality for review and approval.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    The Kneehill Regional Board approved at their September 11, 2018 meeting to increase the municipal requisition by 5% in 2019. The last requisition increase was in 2015. Kneehill County’s contribution in 2018 was $ 44,639.00 and will be $47,388.00 in 2019.   COSTS/SOURCE OF  FUNDING:    2019 Operating Budget   COMMUNICATIONS:    N/A   LINK TO STRATEGIC PLAN:    N/A   ATTACHMENTS:    FCSS Request Letter   RECOMMENDED ACTION:    That Council approve the funding.   COUNCIL OPTIONS:  1. Council accept the FCSS Budget and Allocations 2. Receive as information MOTION:    That Council approve the Kneehill Regional Family and Community Support Services (FCSS) 2019 Budget and Allocations that was presented to Council.             Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer   44 2018.10.09 45 2018.10.09 46 2018.10.09 47 2018.10.09 Document Last Updated February 27, 2018    REQUEST FOR DECISION   Agenda Item #  8.2    SUBJECT:    FCSS- 10th Annual Volunteer Forum MEETING DATE:    2018-10-09 PRESENTED BY: Al Hoggan, CAO BACKGROUND/  PROPOSAL    An invitation has been received from the Kneehill Regional Family and Community Support Services (FCSS) to attend the 10th Annual Volunteer Forum. DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    The forum is scheduled for November 7th, 2018 at 5:00 p.m. at the Bethel Evangelical Missionary Church (123-4th Ave. S, Three Hills). COSTS/SOURCE OF  FUNDING:  2018 Operating Budget ENGAGEMENT:    ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☐ Public Notification     ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions  Tools: ☐ Public Hearing  ☐ Open House ☐  Focus Group  ☐  Other‐     ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making  ☐ Inter‐Municipal Agreement  ☐  Other‐       LINK TO STRATEGIC PLAN: N/A   ATTACHMENTS:  FCSS Invitation   RECOMMENDED ACTION:  That Council authorize attendance to the event.   COUNCIL OPTIONS:  1. That Council authorize attendance to all of Council that can attend. 2. That Council authorize attendance to FCSS Committee members. 3. Receive for information.   MOTION:  That Council authorize the attendance of ____ to attend the Kneehill Regional FCSS 10th Annual Volunteer Forum being held on November 7th, 2018.        Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer   48 2018.10.09 779 2nd St NE, Box 400 Three Hills, AB T0M 2A0 Tel: (403) 443-3800 Email: angie@krfcss.com Dear Kneehill Area Municipalities; September 28, 2018 Kneehill Regional Family and Community Support Services (FCSS) would like to invite representatives from your organization to attend the 10th Annual Volunteer Forum, being held from 5:00 – 8:00 pm on November 7th, 2018 at Bethel Evangelical Missionary Church (123 – 4th Ave S, Three Hills). Through generous community donations, we will be providing participants with an evening of learning, networking, laughter and great food. Join us this year for VOLUNTEERS – THE RENEWABLE ENERGY RESOURCE as guest speaker Brent Collingwood discusses how to attract, retain and recognize your volunteers. Through his 5-R Framework Brent will help your organization identify potential volunteers, learn how to effectively ask for volunteer help, respect and maximize volunteer time, properly recognize volunteer contributions and continually refresh your members. There is no cost for registrants to attend but you MUST REGISTER by October 31st, 2018. To register, please call 403-443-3800 or email angie@krfcss.com. Volunteers are a precious community resource and it is the hope of Kneehill Regional FCSS that this evening of education and discussion will assist in enhancing and strengthening our communities and volunteerism throughout the Kneehill area. Yours Truly, Angie Stewart Program Assistant Kneehill Regional Family and Community Support Services (FCSS) 49 2018.10.09 Document Last Updated February 27, 2018 REQUEST FOR DECISION Agenda Item # 8.3 SUBJECT: Bylaw 1778- Regional Assessment Review Board Bylaw MEETING DATE: 2018-10-09 PRESENTED BY: Al Hoggan, CAO BACKGROUND/ PROPOSAL At the July 17, 2018 Council meeting, Jackie Kurylo from the Central Alberta Regional Assessment Review Board (RARB) presented to Council. DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: The Central Alberta Review Board provides experienced trained board members and additional quality assurance and efficiency through its Clerks. The RARB services over 20 municipalities in Central Alberta. To become a Member Municipality within the RARB Kneehill County is required to pass the attached bylaw that is “mirror imaged”, to the City of Red Deer’s bylaw and also enter into a service agreement. Bylaw 1778 is attached for your review and consideration. COSTS/SOURCE OF FUNDING: The cost to be part of the RARB is $2,000 per year. This amount covers the cost related to training (Board and Clerk). If a complaint proceeds to hearing, the costs incurred are billed to the municipality for recovery only. The estimated cost to have 2 board members trained and clerk training is around $3222 every 3 years. ENGAGEMENT: ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☐ Public Notification ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions Tools: ☐ Public Hearing ☐ Open House ☐ Focus Group ☐ Other- ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making ☐ Inter-Municipal Agreement ☐ Other- LINK TO STRATEGIC PLAN: Think Act Regionally ATTACHMENTS: Bylaw 1778 July 17, 2018 Central Alberta Regional Assessment Review Board Presentation. RECOMMENDED ACTION: That Council give all three readings to Bylaw 1778. REQUEST FOR DECISION Agenda Item # 8.3 2 | P a g e COUNCIL OPTIONS: 1 Council approve the Bylaw 2. Council amend the Bylaw 3. Council receive as information MOTION: That Council move first reading to Bylaw 1778, Regional Assessment Review Board Bylaw, to establish a Regional Assessment Review Board. That Council move second reading to Bylaw 1778, Regional Assessment Review Board Bylaw. That Council move consideration to hold third reading to Bylaw 1778, Regional Assessment Review Board Bylaw. That Council move third reading to Bylaw 1778, Regional Assessment Review Board Bylaw. Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer       BYLAW NO 1778  REGIONAL ASSESSSMENT REVIEW BOARD BYLAW  A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO ESTABLISH A REGIONAL  ASSESSMENT REVIEW BOARD  Purpose  The purpose of this bylaw is to enable municipalities to provide a mechanism for citizens to  appeal their property assessment and tax notices.  Background  Section 455 of the Municipal Government Act, permits two or more Councils to jointly establish  assessment review boards to have jurisdiction in their respective municipalities;   The City of Red Deer and the Partner Municipalities jointly wish to establish a Regional  Assessment Review Board to exercise the functions of a Local Assessment Review Board (LARB)  and the functions of a Composite Assessment Review Board (CARB) under the provisions of the  Municipal Government Act in respect of assessment complaints made by their respective  taxpayers of a Partner Municipality;  NOW THEREFORE, the Council of Kneehill County, duly assembled, enacts as follows:  1. Short Title  The short title of this Bylaw shall be the “Regional Assessment Review Board  Bylaw”.  2. Definitions   1) Except as otherwise provided herein, words in this Bylaw shall have the  meanings prescribed in section 453 of the Municipal Government Act.  2) In this bylaw the following terms shall have the meanings shown:  (a) “Board” means the Regional Assessment Review Board;  (b) "CARB” means the Composite Assessment Review Board  established in accordance with the Municipal Government Act  that hears complaints on assessment notices for property other  than the property described in section 2(2)(d) of this bylaw and  section 460.1(1) of the Municipal Government Act;  (c) “Designated Officer” means the person appointed to carry out  the duties and functions of the clerk of the assessment review  boards in accordance with section 456 of the Municipal  Government Act;  52 2018.10.09   Bylaw No. 1778, Regional Assessment Review Board  Page 2 of 8    (d) “LARB” means the Local Assessment Review Board established in  accordance with the Municipal Government Act who hears  complaints about assessment notices for:  (i) residential property with 3 or fewer dwelling units, or  (ii) farm land, or   (iii) about a tax notice other than a property tax notice,  business tax notice or improvement tax notice;  (e) “Member” means a member of the Regional Assessment Review  Board;  (f) “Minister” means the Minister determined by the Province to be  responsible for the Municipal Government Act;   (g) “Partner Municipality” means all those municipalities who enter  into an agreement with the City to jointly establish a Regional  Assessment Review Board and who enact a bylaw substantially in  the form of this bylaw, as well as the City of Red Deer;  (h) “Provincial Member” means a person appointed as a provincial  member to a CARB by the Minister.  3. Partner Municipalities  Kneehill County and The City of Red Deer hereby jointly establish a Regional  Assessment Review Board to exercise the functions of a Local Assessment  Review Board and the functions of a Composite Assessment Review Board to  have jurisdiction in their municipalities and those of the Partner Municipalities.   4. Regional Board Review Committee  1) The Regional Board Review Committee will consist of 5 Administrators  who volunteer from the Partner Municipalities.  2) The term for volunteer Regional Board Review Committee Members is  one year.  3) The Regional Board Review Committee may establish their own  procedures to carry out their function, but in doing so, they shall have  due regard for procedural fairness.  5. Appointment of Board Members  1) The Regional Board Review Committee shall appoint not more than 20  citizens‐at‐large to be Members of the Regional Assessment Review  Board.  2) The total number of Members shall be determined by the Designated  Officer.   3)   53 2018.10.09   Bylaw No. 1778, Regional Assessment Review Board  Page 3 of 8    6. Establishment of Boards  The following Central Alberta Regional Assessment Review Boards are established:  1) One or more LARB’s that consist of one (1) Member;  2) One or more LARB’s that consist of three (3) Members;  3) One or more CARB’s that consist of one (1) Provincial Member  4) one or more CARB’s that consist of one (1) Provincial Member and two  (2) Members.  7. Terms of Appointment  1) Unless otherwise stated, all Members are appointed for three year terms  except in the initial year where one‐third is appointed for three year  term; one‐third is appointed for a two year term and the remaining one‐ third are appointed for a one year term.   2) If a vacancy on the Board occurs at any time the Regional Board Review  Committee may appoint a new person to fill the vacancy for the  remainder of that term.  3) A Member may be re‐appointed to the Board at the expiration of his/her  term.  4) A Member may resign from the Board at any time on written notice to  the Designated Officer to that effect.  5) The Regional Board Review Committee may remove a Member for cause  or misconduct on the recommendation of the Designated Officer.   6) Upon being appointed, the Member must successfully complete the  training as prescribed by the Minister prior to participating in a hearing.  8. Presiding Officer  The Members of every Board established under section 6(b) of this bylaw will  select a Presiding Officer from among themselves who will:   1) preside over and be responsible for the conduct of hearings;   2) vote on matters submitted to the Board unless otherwise disqualified;  3) sign orders, decisions and documents issued by the Board.  9. Jurisdiction of the Board  The Board shall have jurisdiction to exercise the functions of a Local Assessment  Review Board (LARB) and the functions of a Composite Assessment Review Board  (CARB) under the provisions of the Municipal Government Act in respect of  assessment complaints made by taxpayers of a Partner Municipality.     54 2018.10.09   Bylaw No. 1778, Regional Assessment Review Board  Page 4 of 8    10. Regional Advisory Group  1) Board Members will elect from among themselves a Regional Advisory  Group consisting of up to 4 members, and comprised of one Chair and up  to 3 Vice Chairs.   2) The Regional Advisory Group will report to the Designated Officer on all  matters affecting the Board and will:   (a) assist the Designated Officer in developing policies governing  hearings, conduct of Members, and other Board matters;  (b) evaluate Member performance to identify areas where additional  training may be required and prepare reports regarding  performance and re‐appointment of Members;   (c) ensure other Members are provided mentoring;   (d) act as a liaison between the Members, board administration and  the Designated Officer;   3) The duties of the Chair of the Regional Advisory Group include:  (a) chairing meetings of the Regional Assessment Review   Board and  the Regional Advisory Group;    (b) establishing agendas for the Regional Advisory Group and the  Regional Assessment Review Board meetings in consultation with  the Designated Officer;   (c) liaising with the Designated Officer, Councils, and Partner  Municipalities on behalf of the Regional Assessment Review  Board;  (d) appointing an Acting Chair from the Regional Advisory Group;  (e) signing correspondence on behalf of the Regional Advisory Group.  4) If the Chair ceases to be a Member or is unable or unwilling to fulfil the  Chair’s duties, the Clerk may appoint one of the Vice Chairs to serve as  Acting Chair until the Chair resumes the Chair’s duties or the Members  elect a new Chair.  11. Designated Officer of the Board  1) Kneehill County appoints the City of Red Deer Legislative Services  Manager as the Designated Officer of the Board.  The remuneration and  duties of the Designated Officer are as set out in section 11(1) of the of  the City of Red Deer’s Regional Assessment Review Board Bylaw.  2) The Designated Officer is authorized to enter into agreements on behalf  of the Board with other non‐partner municipalities to provide  Assessment Review Board Services.  55 2018.10.09   Bylaw No. 1778, Regional Assessment Review Board  Page 5 of 8    3) The Designated Officer shall assist the Board in fulfilling its mandate.    4) The Designated Officer may appoint Acting Clerks to perform the  Designated Officer duties and functions provided they have successfully  completed the training as prescribed by the Minister.  5) The Designated Officer shall consult with the Regional Advisory Group to  set policies, procedures and directives governing hearing processes,  Member conduct and other Board matters.  6) The Designated Officer will consult with the Regional Advisory Group and  Members on matters affecting the Boards.  7) The Designated Officer will make arrangements for issuing refunds of  filing fees in accordance with the MGA and related regulations.  8) The Designated Officer will issue instructions to independent legal  counsel for the Boards when required.    9) The Designated Officer may, at the request of a Presiding Officer of a  Board sign orders, decisions and documents issued by the Board.  10) The Designated Officer may, at the request of the Chair of the Regional  Advisory Group, sign documents issued by the Regional Advisory Group.  11) The Designated Officer may set fees payable for persons to obtain copies  of the Board’s decisions and documents.  12. Hearings  1) Hearings will be held at such time and place as determined by the  Designated Officer.   2) The proceedings of the Board must be conducted in public except where  the Board deals with information protected from disclosure under the  provisions of the Freedom of Information and Protection of Privacy Act  and section 464.1 of the MGA.  13. Quorum and Voting at Hearings  1) In accordance with section 458 of the MGA, quorum for the Boards shall  be as follows:   (a) two Members, for LARB’s established under section 6(1)(b)       of  this bylaw; and  (b) one Provincial Member and one other Member, for CARB’s  established under section 6(1)(d) of this bylaw.   (2) All Members must vote on all matters before the Board unless a  pecuniary interest or a conflict of interest is declared.   (3) The majority vote of those Members present and voting constitutes the  decision of the Board.  56 2018.10.09   Bylaw No. 1778, Regional Assessment Review Board  Page 6 of 8    14. Conflict of Interest  1) Where a Member is of the opinion that he or she has a conflict of interest  in respect of a matter before the Board, the Member may absent himself  or herself from the hearing, provided that prior to leaving the hearing,  the Member:  (a) declares that he or she has a conflict of interest; and  (b) describes in general terms the nature of the conflict of interest.  2) The Designated Officer shall cause a record to be made in the Record of  Hearing of the Members’ absence and the reasons for it.  3) For the purposes of this provision, a Member has a conflict of interest in  a respect of a matter before the Board when he or she is of the opinion  that:  (a) he or she has a personal interest in the matter which would  conflict with his or her obligation as a Member to fairly consider  the issue; or  (b) substantial doubt as to the ethical integrity of the Member would  be raised in the minds of a reasonable observer, if that Member  were to participate in the consideration of that matter.  15. Pecuniary Interest  1) The pecuniary interest provisions of the MGA apply to hearings and  meetings of the Board, as though Members were councillors attending  meetings of council.  2) A Member who fails to declare a pecuniary interest in a matter before  the Board, or fails to absent himself or herself from proceedings dealing  with such a matter, ceases to be a Member of the Board.  16. Commencement of Complaints  1) In accordance with section 460 of the MGA, a taxpayer may commence  an assessment complaint by:  (a) mailing or delivering to the address specified on the assessment  or tax notice a complaint in the form set out in the ‘Matters  Relating to Assessment Complaints  Regulation’, Alberta  Regulation 201/2017 and within the time limits specified in the  MGA; and;  (b) paying the applicable fee.  17. Rules of Order   1) The Board will conduct hearings in accordance with:  (a) the express provisions of the MGA and related regulations;  57 2018.10.09   Bylaw No. 1778, Regional Assessment Review Board  Page 7 of 8    (b) principles of natural justice and procedural fairness; and  (c) policies and procedures approved by the Board.  18. Notice of Decisions & Record of Hearing  1) After the hearing of a complaint, the Designated Officer shall:   (a) under direction of the Presiding Officer, assist with the  preparation of  the decision or order of the Board and the reasons  for the decision in compliance with the MGA; and  (b) arrange for the order or decision of the Board to be signed; and  distributed in accordance with the requirements under the MGA  and the ‘Matters Relating to Assessment Complaints Regulation’  Alberta Regulation 201/2017.   2) The Designated Officer will maintain a Record of Hearing in accordance  with the MGA and the ‘Matters Relating to Assessment Complaints  Regulation’ Alberta Regulation 201/2017 .  19. Delegation of Authority  1) In accordance with its authority under MGA section 203(1) to delegate  power, Council hereby delegates:  (a) to the Regional Board Review Committee, its authority under  MGA s. 454.1(1)(a) & s. 454.2(1)(a) to appoint members of the  Assessment Review Boards;  (b) to the Designated Officer, its authority under MGA s.454.1(1)(c) &  454.2(1)(c) to prescribe the remuneration and expenses payable  to each Member of the assessment review board; and   (c) to the Designated Officer, its authority under MGA s. 454.1(2), s.  454.2(2) and s. 455(2) to appoint a Member as the Chair of the  LARB and the CARB and prescribe the term of office and the  remuneration and expenses, if any, payable to the Chair.  20. Reimbursement of Costs  1) Kneehill County shall pay for the administrative costs associated with the  operation of the Regional Assessment Review Board as set out in the  agreement with the City of Red Deer.     58 2018.10.09   Bylaw No. 1778, Regional Assessment Review Board  Page 8 of 8    21. Transitional  1) This bylaw comes into effect upon third reading of this bylaw.  2) Bylaw No.  1746 is hereby repealed.        READ a first time on this Xth day of October, 2018.  READ a second time on this Xth day of October, 2018.  UNANMOUS permission for third reading given in Council on the Xth day of October, 2018.  READ a third time and final time of this Xth day of October, 2018.     Reeve   Jerry Wittstock  Date Bylaw Signed      Chief Administrative Officer   Al Hoggan    59 2018.10.09 60 2018.10.09 61 2018.10.09 62 2018.10.09 63 2018.10.09 Document Last Updated February 27, 2018    REQUEST FOR DECISION   Agenda Item #  8.4    SUBJECT:    Three Hills Arts Academy- Night on Broadway- 25 years of Magic MEETING DATE:    2018-10-09 PRESENTED BY: Al Hoggan, CAO BACKGROUND/  PROPOSAL    At the February 13, 2018 Council meeting, Council made the following motion: Councillor Christie moved that Council donate $1,000.00 per year for the next four years beginning in the 2018 budget year, to the Three Hills Arts Academy. CARRIED DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    As a corporate sponsor we receive 4 complimentary tickets to each of their shows this year. Night on Broadway- 25 Years of Magic will be playing October 25, 26 and 27. In the past, when we receive free complimentary tickets, we donate them back to the organizers for resale. COSTS/SOURCE OF  FUNDING:  2018 Operating Budget ENGAGEMENT:    ☒ Directive Decision (Information Sharing-One way communication) Goal: To educate and inform citizens Tools: ☒ Individual Notification or ☐ Public Notification     ☐ Consultative Decision (Consulting the Public – Two way communication) Goal: To seek feedback, test ideas, develop concepts and collaborative solutions  Tools: ☐ Public Hearing  ☐ Open House ☐  Focus Group  ☐  Other‐     ☐ Collaborative Decision (Active Participation- Share or delegate decision making) Goal: To share or delegate decision making Tools: ☐ Participatory Decision Making  ☐ Inter‐Municipal Agreement  ☐  Other‐       LINK TO STRATEGIC PLAN: Think Act Regionally ATTACHMENTS: Request E-mail RECOMMENDED ACTION: That Council donate the tickets back to the organizer. COUNCIL OPTIONS: 1. That Council donate the tickets back to the organizer. 2. That Council donate the tickets to a different organization 3. That Council uses the tickets and authorizes attendance. 4. Receive for information. MOTION: That Council donates the 4 complimentary tickets back to the Three Hills Arts Academy.          Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer   64 2018.10.09 1 Carolyn Van der Kuil From:office <office@threehillsarts.com> Sent:Tuesday, September 25, 2018 9:58 AM Subject:Shows, tickets and ads Follow Up Flag:Follow up Flag Status:Flagged Good Morning,  Once again let me thank you for your generous support of the Three Hills Arts Academy. As a corporate sponsor you  receive 4 complimentary tickets to each of our shows this year. Night on Broadway – 25 Years of Magic will be playing  October 25, 26, 27. Please let me know what night you would like your tickets so that I can process them and get them  to you. Thanks.  You are also entitled to a ½ page ad (4”x5”) in our program. Please get that to me no later than October 15 in a jpg  format. Thanks.     Marilyn Sept Executive Director  The Three Hills Arts Academy     65 2018.10.09 Kneehill Regional Doctor Recruitment and Retention Task Force Wednesday, October 3, 2018 Kneehill County Office AGENDA Call to Order: 6:30 p.m. 1.0 Adoption of Agenda 2.0 Approval of the June 27, 2018 Regular Meeting Minutes 3.0 Delegations 3.1 Lara Harries - Rural Community Health Professions Development Consultant South Zone – East 4.0 Financial Reports 5.0 Business Arising from the Minutes 5.1 New Doctor Contract 6.0 New Business 7.0 Clinic and Committee Reports 7.1 Recruitment and Retention Committee Report 7.2 Kneehill Medical Clinic Update 8.0 Correspondence 9.0 Next Meeting 10.0 Adjournment Kn e e h i l l R e g i o n a l D o c t o r R e c r u i t m e n t & R e t e n t i o n T a s k F o r c e M e e t i n g P a c k a g e 66 2018.10.09 Page 1 of 3 Kneehill Region Doctor Recruitment and Retention Task force Meeting Minutes June 27, 2018 MINUTES OF THE JUNE 27, 2018 KNEEHILL REGION DOCTOR RECRUITMENT AND RETENTION TASK FORCE MEETING HELD AT THE KNEEHILL COUNTY OFFICE, 1600 2ND STREET NW, THREE HILLS, ALBERTA. PRESENT: Al Campbell, Chairperson Town of Three Hills Jerry Wittstock, Reeve Kneehill County PRESENT Darwyn Moon, Deputy Mayor Village of Linden Chris Armstrong, Councillor Town of Trochu Kelly Garrett, Deputy Mayor Village of Carbon Robert Jackson, Councillor Village of Acme Vernon Wiebe . Councillor Town of Three Hills ADVISORY Sharon Peters Kneehill Medical Clinic MEMBERS Terry Schlinker Senior’s Outreach ADMINISTRATION Carl Peterson, CAO Town of Trochu Lori Conkin, CAO Town of Three Hills Mary Lou Willis, Rec. Secretary Kneehill County CALL TO ORDER Call to Order Al Campbell called the meeting to order at 6:25 p.m. AGENDA 1.0 Adoption of the Agenda Addition of item 6.1 Doctor Signing/Performance Bonus Chris Armstrong moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes 2.1 Approval of the March 14, 2018 Regular Meeting Minutes Jerry Wittstock moved approval of the March 14, 2018 regular meeting minutes as presented. CARRIED DELEGATION 3.0 Delegations No delegations were present. FINANCIAL REPORT 4.0 Financial Summary 4.1 June 26, 2018 Financial Report Robert Jackson moved acceptance of the June 26, 2018 Financial Report as presented. Kn e e h i l l R e g i o n a l D o c t o r R e c r u i t m e n t & R e t e n t i o n T a s k F o r c e M e e t i n g P a c k a g e 67 2018.10.09 Page 2 of 3 Kneehill Region Doctor Recruitment and Retention Task force Meeting Minutes June 27, 2018 CARRIED BUSINESS ARISING 5.0 Business Arising from the Minutes 5.1 Scholarships More research is needed. Kneehill Regional Partnership to be included in discussions. 5.2 Dr. Ubabukoh Repayment of signing bonus is complete. NEW BUSINESS 6.0 New Business 6.1 Doctor Signing/Performance Bonus Al Campbell opened discussions on the issue of a signing bonus versus a performance bonus and the schedule for payment to doctors. Al Campbell will research a variety of incentives throughout Alberta and how they are administered. Information to be presented in the Fall of 2018. CARRIED CLINIC REPTS 7.0 Clinic and Committee Reports 7.1 Recruitment and Retention Committee Report – Al Campbell Dr. Peters is communicating with the committee, but no formal decision has been made. The barbeque was a success. Approximately sixty people attended the event. Committee (including Dr. Calhoun) attempted to meet with the Red Deer Hospital group, but scheduling was an issue. Meeting to take place in July or August, as scheduling permits. 7.2 Kneehill Medical Clinic – Sharon Peters Doctors and staff of the medical clinic appreciated the barbeque. Sharon Peters thanked the committee for hosting the event. Dr. McBain will be returning from maternity leave in July. Dr. Peters is covering for two doctors in Olds. Dr. Calhoun is meeting with her in July. Nothing has been signed. The clinic continues to hire approximately 2 locums per month. Kn e e h i l l R e g i o n a l D o c t o r R e c r u i t m e n t & R e t e n t i o n T a s k F o r c e M e e t i n g P a c k a g e 68 2018.10.09 Page 3 of 3 Kneehill Region Doctor Recruitment and Retention Task force Meeting Minutes June 27, 2018 Learners working in clinic on a regular basis. Two doctor families are expecting babies in the near future. CORRESPONDENCE 8.0 Correspondence No correspondence. NEXT MTG 9.0 Next Meeting The next meeting scheduled for September 19, 2018 at 6:30 p.m. at the Kneehill County Administration Building. 11.0 Adjournment The meeting adjourned at 7:00 p.m. _____________________ __________________ Chairperson Recording Secretary Kn e e h i l l R e g i o n a l D o c t o r R e c r u i t m e n t & R e t e n t i o n T a s k F o r c e M e e t i n g P a c k a g e 69 2018.10.09 BALANCE DECEMBER 31, 2017 168,089.90$ 2018 Municipal Funding  Village of Acme Village of Carbon Village of Linden Town of Three Hills Town of Trochu Kneehill County TOTAL $0.00 Income 2018 Incentive Return - Ubabukoh 40,000.00$ TOTAL -$ $40,000.00 2018 Expenses Incurred  Recruitment Meals Gifts Barbeque $521.21 Awards $210.00 Incentives/Performance Bonus $50,000.00 Conference Expenses 111.41$ TOTAL $50,842.62 2012 Outstanding Payables* Dr. Reedyk Legacy Fund 3,297.30$ Balance as of 09/26/2018 157,247.28$ *Included in beginning balance. Amount carries forward until disbursed. Physician Recruitment and Retention Committee Financial Summary Kn e e h i l l R e g i o n a l D o c t o r R e c r u i t m e n t & R e t e n t i o n T a s k F o r c e M e e t i n g P a c k a g e 70 2018.10.09 Aqua 7 Regional Water Commission Regular Commission Meeting Thursday, September 20, 2018 7:00 p.m. Village of Acme Administration Office AGENDA 1.Call to Order 2.Adoption of Agenda 3.Adoption Regular Meeting Minutes April 26, 2018 4. Financials a. August Bank Reconciliation b.Expense Table c.Revenue Table d.Payment Register (Cheque #3077 to #3123 & Ref. 752540362 – April 10, 2018 to Ref. 802732133 – Aug. 16, 2018) 5.Draft Bylaw 2018-1 6. Reports a. Chairman b. Manager 7.Next Meeting Dates –October , 2018 November , 2018 8. Adjournment AQ U A 7 R e g i o n a l W a t e r C o m m i s s i o n M e e t i n g P a c k a g e 71 2018.10.09 1 AQUA 7 REGIONAL WATER COMMISSION MINUTES OF THE APRIL 26, 2018, REGULAR MEETING OF THE BOARD OF AQUA 7 REGIONAL WATER COMMISSION HELD AT THE KNEEHILL COUNTY OFFICE. PRESENT BEISEKER DIRECTOR AL HENUSET PRESENT LINDEN DIRECTOR DARWYN MOON KNEEHILL COUNTY DIRECTOR JERRY WITTSTOCK ROCKY VIEW CNTY DIRECTOR GREG BOEHLKE ACME DIRECTOR BRUCE MCLEOD IRRICANA DIRECTOR JIM BRYSON ABSENT CARBON DIRECTOR GUSS NASH ADMINISTRATION PRESENT MANAGER AL HOGGAN SECRETARY/TREASURER DEANNA KEIVER 1.0 ORDER Chairman, Jerry Wittstock, called the meeting to order at 7:00 p.m. 2.0 AGENDA Adoption of Agenda 01/18 Al Henuset moved the agenda be adopted as presented. CARRIED 3.0 NOV 2/17 Adoption of November 2, 2017 Annual General/Organizational Mtg Minutes ANN/ORG MTG 02/18 Darwyn Moon moved that the minutes of the November 2, 2017 Annual General/Organizational Meeting minutes be adopted as presented. CARRIED 4.0 NOV 2/17 Adoption of November 2, 2017, Regular Meeting Minutes REG MTG MIN 03/18 Bruce McLeod moved that the minutes of the November 2, 2017 Regular Meeting be adopted as presented. CARRIED 5.0 FINANCIALS Financials a)March Bank Reconciliation b) Expense Table c) Revenue Table d) Payment Register (chq#3023 to chq#3076; Ref#692484715 – October 26, 2017 to Ref#747264143 – March 27, 2018) 2 AQ U A 7 R e g i o n a l W a t e r C o m m i s s i o n M e e t i n g P a c k a g e 72 2018.10.09 A7RWC Board Meeting April 26, 2018 2 04/18 Al Henuset moved the Financial Reports be accepted as information. CARRIED 6.0 DIRECT ENERGY Direct Energy Electrical Contract ELEC. CONTRACT Direct Energy contacted Deanna Keiver and advised they could extend their current contract (expires April 30, 2021) to April 30, 2022 at the same rate as being provided now, $0.05182/kWh. 05/18 Bruce McLeod moved to approve the Commission signing a Fixed Rate Agreement until April 30, 2022 at $0.05182/kWh. CARRIED 7.0 REPORTS Reports a) Chairman Update - Nothing to report. b) Manager Update – -Rebuilt generator at Reservoir before Christmas; working fine as was used during recent overland flooding event. -Request for Proposals being opened on April 30, 2018 for the 100 hp variable frequency drive at Kirkpatrick. -Compliance Inspection completed on March 7, 2018 (overall rating of 87%). -Al Hoggan & Jerry Wittstock will be meeting with the new CAO of Drumheller and Mayor in the next coming weeks. 06/18 Jim Bryson moved to accept the Chairman’s and Manager’s Updates as information. CARRIED Greg Boehlke entered the meeting at 7:10 p.m. 8.0 AUDITORS Presentation – Collins Barrow, 2017 Financial Statements Leon Pfeiffer from Collins Barrow Edmonton LLP, presented the 2017 Financial Statements to the Commission. 07/18 Darwyn Moon moved to approve the 2017 Financial Statements as presented. CARRIED Leon Pfeiffer left the meeting at 7:45 p.m. 9.0 DRAFT BYLAW Draft Bylaw 2018-1 2018-1 Al Hoggan presented the Commission a draft bylaw respecting the governance of the Commission, including provisions on how members may leave or enter the Commission. The Commission reviewed the Bylaw and discussion ensued. 3 AQ U A 7 R e g i o n a l W a t e r C o m m i s s i o n M e e t i n g P a c k a g e 73 2018.10.09 A7RWC Board Meeting April 26, 2018 3 Administration advised Draft Bylaw 2018-1 would be presented to the Commission for further review once corrections were made. 10.0 NEXT MTG The next Regular Meeting will be called by the Chairman. 11.0 ADJOURN Chairman Jerry Wittstock adjourned the meeting at 8:28 p.m. ________________________________ Chairman ________________________________ Secretary/Treasurer 4 AQ U A 7 R e g i o n a l W a t e r C o m m i s s i o n M e e t i n g P a c k a g e 74 2018.10.09 REQUEST FOR DECISION Agenda Item # 5 SUBJECT: Contract Service Renewals MEETING DATE: 2018-09-20 PRESENTED BY: Administration BACKGROUND/ PROPOSAL Contract Expiry Dates Reservoir Operator December 31, 2018 Manager March 31, 2019 Waterline Operator May 31, 2019 Secretary December 31, 2019 DISCUSSION: The Waterline and Reservoir Operator’s Contracts are raised by 3% yearly and have been in the $19,000 per year range. The Manager Contract also rises by 3% per year. The Secretary Contract has increased $50.00 per year. RECOMMENDED ACTION: 1. Commission approve renewing the above noted contracts as their term expires. Copies of the Contracts will be forwarded to the members upon approval. MOTION: 1. Commission move to approve renewing the Reservoir, Waterline, Manager and Secretary Contracts as their contracts expire. 16 AQ U A 7 R e g i o n a l W a t e r C o m m i s s i o n M e e t i n g P a c k a g e 75 2018.10.09 AQUA 7 REGIONAL WATER COMMISSION BYLAW 2018-1 BEING A BYLAW RESPECTING THE GOVERNING OF FEES TO BE CHARGED BY THE COMMISSION AND THE GOVERNANCE OF ADMINSTRATION OF THE COMMISSION WHEREAS, pursuant to the provisions of the Municipal Government Act RSA 2000, cm-26 as amended, (hereinafter referred to as the “Act”), the Board of the Commission must pass Bylaws respecting the provision of the Commission’s services and governing the Administration of the Commission; NOW THEREFORE, the Board enacts the following: I. DEFINITIONS 1.1 Act means the Municipal Government Act; 1.2 Annual Meeting means the Meeting of the Board and the Members to be held on a date and at a location to be determined by the Board in accordance with this Bylaw; 1.3 Auditor shall mean the person appointed by the Board to prepare the financial statements for the Commission’s operations; 1.4 Board means the Board of Directors of the Commission; 1.5 Borrowing means as defined in the Municipal Government Act; 1.6 Chair means the Chairperson of the Board; 1.7 Customer means a municipality that purchases water from the Commission, but is not a Member; 1.8 Commission means the Aqua 7 Regional Water Commission; 1.9 Director means the representative of a Member of the Board appointed in accordance with this Bylaw; 1.10 Founding Member means one of the communities that was a member at the time the Commission was formed, those being Acme, Beiseker, Carbon, Irricana, Linden, Kneehill County and Rocky View County; 1.11 Manager means the person appointed by the Board to carryou out the directions of the Board regarding the operation of the Commission; 1.12 Member means a municipal authority listed as part of the Commission; 1.13 Regular Meeting means the meetings of the Board to be held each year on dates and at locations determined by resolution of the Board; 1.14 Regulation means Alberta Regulation; 1.15 Treasurer means the person appointed by the Board to be responsible for the financial affairs of the Commission; 1.16 All other works in this Bylaw are as defined or used in Part 15.1 of the Act. 17 AQ U A 7 R e g i o n a l W a t e r C o m m i s s i o n M e e t i n g P a c k a g e 76 2018.10.09 II. OBJECT 2.1 The objectives of the Commission are: a) To provide wholesale water services to its Members. b) To provide water services to Customers on such terms and conditions as the Commission may determine. III. MANAGEMENT 3.1 The management of the Commission shall be vested in the Board of the Commission and appointed pursuant to this Bylaw, the Act and Regulations. IV. BOARD OF DIRECTORS 4.1 Duties of the Board a) The Board shall be responsible for the management and conduct of the affairs of the Commission. b) The Board shall have power such as to hire staff, enter into agreements, and engage consultants. c) The Board’s obligations to oversee the operations of the Commission shall include, but not be limited to, the following: i. To participate generally in developing and evaluation of the policies and programs of the Commission; ii. To approve an operating and capital budget presented by the Manager for the forthcoming year; iii. To maintain the operations of the Commission in a manner which benefits its Members; iv. To safeguard the storage and use of the seal of the Commission; v. To maintain the minute books and financial records of the Commission and to make the same available to the Members; vi. To acquire funds and approve financing arrangements. 18 AQ U A 7 R e g i o n a l W a t e r C o m m i s s i o n M e e t i n g P a c k a g e 77 2018.10.09 V. MEETINGS 5.1 Each year the Board shall call the Annual Meeting. 5.2 The Annual Meeting shall be held no later than December 31st of each calendar year. 5.3 Each Member shall be provided written notice of the Annual Meeting not less than thirty (30) days prior to the date of the Annual Meeting. 5.5 The Board shall appoint an Auditor at the Annual Meeting for the following year. 5.6 The Chair or the Manager shall establish the agenda for any meeting of the Board. A matter may be added to or deleted from the agenda for any meeting of the Board by the Board. 5.7 In the absence of the Chair at any meeting, the Vice-Chair shall preside over the meeting for that meeting only. In the absence of the Chair or Vice-Chair the Directors in attendance shall appoint an acting Chair for that meeting only. 5.8 The Board, by resolution, may establish the date and number of Regular Meetings held during a year, however, there shall be not less than four (4) Regular Meetings per year. 5.9 The Chair may call a Special Meeting of the Board upon no less than forty-eight (48) hours written notice to each Director. 5.10 Meetings of the Board may be held in conjunction with, preceding or following any Annual Meeting of the Commission. 5.11 Five (5) Directors present in any Board meeting shall constitute a quorum. 5.12 Any matter except the amendment of this bylaw shall be decided by the majority vote of the Directors in attendance at the Board Meeting. 5.13 The Directors shall receive for attendance at any Board meeting or for carrying out any Director responsibilities, meeting fees established by the Board from time to time and any expenses, including mileage permitted by the Board. 5.14 The Conflict of Interest provision in the Municipal Government Act will apply to the Board of Directors. 19 AQ U A 7 R e g i o n a l W a t e r C o m m i s s i o n M e e t i n g P a c k a g e 78 2018.10.09 VI. ADMINISTRATION 6.1 One of the Chair or Vice-Chair together with one of the Manager or Secretary/Treasurer shall have signing authority on behalf of the Commission and are authorized to execute and deliver any cheques, promissory notes and bills of exchange and other instruments whether negotiable or not, on behalf of the Commission. 6.2 The Manager shall have custody of the corporate seal. Whenever used, the Seal shall be authenticated by the Chair, Vice-Chair, Manager or Secretary/Treasurer. 6.3 The Manager shall act as the administrative head of the Commission and without limiting the foregoing, the Manager shall: a) Ensure that the policies and programs of the Commission are implemented; b) Advise and inform the Board on the operations and affairs of the Commission; c) Maintain custody of the seal of the Commission and when affix the same, together with the signature of one of the Commission’s corporate officers being the Manager or Secretary/Treasurer and one of the signatures of the Chair or the Vice-Chair; d) Perform the duties and exercise the powers assigned to the Manager in the Act or any other applicable legislation; e) Perform the duties and exercise the powers assigned to the Manager in this Bylaw; f) Subject to this Bylaw, cause the funds of the Commission to be received and disbursed in accordance with the direction of the Board; g) Cause to be kept detailed accounts of all income and expenditures including proper vouchers for all disbursements of the Commission; h) Cause to be rendered to the Board at Regular Meetings or whenever required by the Board an account of all transactions of the Commission and the financial position of the Commission; i) Cause all facts and minutes of all proceeding to be kept on all meetings of the Commission; 20 AQ U A 7 R e g i o n a l W a t e r C o m m i s s i o n M e e t i n g P a c k a g e 79 2018.10.09 j) Cause all notices to be given to Members and to Directors required by this Bylaw; k) Cause to be kept all books, papers records, correspondence, contracts, and other documents belonging to the Commission and shall cause the same to be delivered up when required by the Act or when authorized by the Board to such person as may be named by the Board; l) Shall carry out any lawful direction of the Board. 6.4 Members acting reasonably shall have the right to inspect and may obtain extracts or copies of all books and records of the Commission subject to the provisions in the Freedom of Information and Protection of Privacy Act. VII. FINANCIAL 7.1 The financial year of the Commission shall be the calendar year. 7.2 Without limiting the requirements for the budget pursuant to the Act, the Board in the fall of each year will prepare the financial plan for the forthcoming three (3) financial years and the budget for the next financial year will set out the: a) Expected consumption requirements of the Members; b) Estimate expenditures for the: (i) Operations of the Board and Manager; (ii) Operations of the pipeline system; (iii) Purchase of water; (iv) Repayment of debt obligations; (v) Non-cash expenditures; and (vi) Return on equity and investments. c) Estimated revenue requirements to meet the expenditures of the Commission and the rates and fees to be charged to Members and Customers of the Commission; d) Second and third year projections of operating expenditure, revenue requirements and rate trends; 21 AQ U A 7 R e g i o n a l W a t e r C o m m i s s i o n M e e t i n g P a c k a g e 80 2018.10.09 e) Capital projects planned and expected to be completed in the forth- coming financial year and the second and third financial years of the Financial Plan; f) Estimated costs and sources of revenue for each year of the Financial Plan; g) Rates of remuneration and expenses to be provided to the Directors. VIII. SERVICE FEE 8.1 The aggregate annual service fees charged by the Commission to its Members and Non-Members shall not be less than the estimated aggregate amount required to cover all costs or other commitments of the Commission less any grants, transfers from reserves, interests, rents and other revenue. 8.2 All service fees shall be established by the Board by by-law and approved at the time the annual budgets for the Commission are approved. 8.3 A rate structure will be established on a user basis, calculated by volume. All members will pay the same rate based on volume. 8.4 A decision to change the rates or rate structure must receive seventy-five (75) percent consent of the Board. 8.5 Commission operational costs, including booster stations, will be levied through the fee and rate structure. 8.6 New facilities and add-on lines will be granted reasonable access given regard for long-term capacity. Any costs to operate the system beyond the trunk line will be borne by the individual user and not included in the Commission operating costs. 8.7 Funds required for the operation of the Commission shall be recovered as per the annual budget. Revenue sources may include but not limited to: sale of water, administration fee, and allocation charges. 8.8 The past operating deficit shall be expensed on the allocation formula and is in addition to the yearly balanced budget. Once the Aqua 7 Regional Water Commission bank balance remains positive for an entire calendar year, the Board may decide to discontinue the payment by simple majority. This is anticipated in 2015. 22 AQ U A 7 R e g i o n a l W a t e r C o m m i s s i o n M e e t i n g P a c k a g e 81 2018.10.09 8.9 Should new members or Customers be accepted by the Board, the present allocation formula between the Village of Acme, Village of Beiseker, Village of Carbon, Village of Linden, Town of Irricana, Kneehill County, and Rocky View County shall be altered accordingly. a) Allocations are valued as a percentage of the Aqua 7 Regional Water Commission total Commission value. b) Any new member will be required to pay the current Commission member that is losing allocation, the value of the allocation they are transferring, plus an additional amount equal to 2 times the new member’s estimated annual usage which shall be paid to the Aqua 7 Regional Water Commission. c) In certain circumstances the Aqua 7 Regional Water Commission may consider an “in kind” payment to the Commission in lieu of the two times annual usage. This consideration is solely at the discretion of the Aqua 7 Regional Water Commission. 8.10 The present allocation is as follows: Village of Acme 5.68% Village of Beiseker 6.83% Village of Carbon 6.83% Village of Linden 8.56% Town of Irricana 17.10% Kneehill County 36.24% Rocky View County 18.76% The above is the current and existing allocation to Aqua 7 regional Water Commission members. This Bylaw supercedes any other allocation agreement and forms the official basis for Commission member allocations. Any other agreement must conform to this Bylaw. 8.11 New members, shall be solely responsible for all costs incurred to place the waterline in the ground. 8.12 Upon application, the Board must receive seventy-five (75) percent consent of the Board to accept a new member. 8.13 Upon application, the Board requires simple majority to accept a new Customer. 8.14 Commission Members wishing to leave the Aqua 7 Regional Water Commission shall: a) Be required to give 12 months written notice of their intent to leave. 23 AQ U A 7 R e g i o n a l W a t e r C o m m i s s i o n M e e t i n g P a c k a g e 82 2018.10.09 b)Upon leaving the Aqua 7 Regional Water Commission, all allocation associated with the departed Commission Member will become the property of the Aqua 7 Regional Water Commission and such allocation may be transferred at current valuation to any other Commission member or held for future use. c)Upon departure from the Aqua 7 Regional Water Commission, the departing municipality will be required to pay to the Aqua 7 Regional Water Commission a payment two times the value of their allocation. 8.15 The Commission shall sell water services to its Members only. IX. AMENDMENTS 9.1 An amendment to this Bylaw may be passed by the Board when there is a three quarters (3/4) majority of the Directors present. 9.2 Written notice of a proposed amendment to this Bylaw shall be provided to each Member not less than thirty (30) days in advance of the meeting at which the amendment is to be considered. X. EFFECTIVE DATE AND REPEAL 10.1 This Bylaw shall come into force and effect upon the date of the third and final reading. 10.2 Aqua 7 Regional Water Commission Bylaw 2013-2 is hereby repealed. READ A FIRST TIME THIS ______ DAY OF __________________. READ A SECOND TIME THIS ______ DAY OF__________________. READ A THIRD TIME THIS AND FINALLY PASSED THIS______ DAY OF __________________. ________________________________ CHAIRMAN ________________________________________________ MANAGER 24 AQ U A 7 R e g i o n a l W a t e r C o m m i s s i o n M e e t i n g P a c k a g e 83 2018.10.09 Page 1 of 5 DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION REGULAR MEETING AUGUST 16, 2018, 1:30 pm COUNCIL CHAMBERS, TOWN HALL PRESENT: B. ARMSTRONG, CHAIR WHEATLAND COUNTY S. WANNSTROM, VICE CHAIR STARLAND COUNTY D. DROHOMERSKI, SECRETARY/TREASURER TOWN OF DRUMHELLER T. FRANK, MEMBER AT LARGE VILLAGE OF HUSSAR D. PENNER, MEMBER AT LARGE KNEEHILL COUNTY B. MCLEOD VILLAGE OF ACME W. WISE VILLAGE OF BEISEKER D. SISLEY VILLAGE OF DELIA D. MOON VILLAGE OF LINDEN H. HELTON VILLAGE OF MORRIN B. GOODFELLOW VILLAGE OF ROCKYFORD B. DUFFALA VILLAGE OF STANDARD B. MUNRO TOWN OF TROCHU F. MAKOWECKI TOWN OF DRUMHELLER B. PEEVER VILLAGE OF CARBON T. NYGAARD OPERATIONS MANAGER L. HANDY RECORDING SECRETARY ABSENT: K. MCLELLAN VILLAGE OF MUNSON 1.0 CALL TO ORDER B. Armstrong called the meeting to order at 1:30 PM 2.0 APODTION OF AGENDA MOTION B. Duffala moved to accept the agenda as presented. Carried. 3.0 MINUTES 3.1 Regular Meeting Minutes of June 21, 2018 MOTION B. Peever moved to accept the minutes of the Regular Meeting of June 21, 2018 as presented. Carried. 3.2 Delegation – Ian Guldberg (resident from the Dalum area) was in attendance to express his concerns regarding the Association’s policy to charge disposal fees at the Drumheller Landfill versus no disposal fees at the transfer stations in Wheatland County. His concerns result from an incident whereby he took a truck load of material to the Drumheller landfill and it was determined by the scale staff that the waste on his truck was a mix of unsorted household and industrial type material and as such, would be subject to a disposal fee. He stated that he accepted the ruling and left the Drumheller landfill to dispose of his waste at a transfer station where there was no charge. He stated that the policy encourages individuals to go to the transfer stations in a county to avoid fees rather than bringing the waste directly to the Drumheller landfill. He further explained that this policy also encourages use of incinerators and private burial pits. He recommended that County residents be given an identification card which would also track the amount of waste up to a specific maximum that they would be permitted to bring into the Drumheller landfill at no charge. B. Armstrong explained that although it appears there are no disposal fees being charged at the transfer stations, the member municipalities pay a requisition fee which is transferred to the ratepayers within the Counties. He further explained that it costs Wheatland County just under $2M to run the eight (8) transfer sites and the member municipalities’ per capita fee goes towards the landfill and recycling operations. He stated that when a resident hauls their waste to the transfer station, it is then taken to the Drumheller landfill and is tracked when it goes across the 84 2018.10.09 Page 2 of 5 scale. He stated that when residents do not separate their waste, there is a cost to the landfill to undertake this work and these costs are transferred to the member municipalities. T. Nygaard explained that all rural household waste under 250 kg is included as part of the fees Wheatland County pays. She further explained that the disposal fee results from residents not sorting their household waste. She stated that in I. Guldberg’s waste there was a mix of household and industrial type materials. She further stated that the transfer station attendants are responsible for making sure the waste is separated and there are incidents where 40 yard roll off bins get hauled to the landfill with unsorted waste. In these incidents, there is a charge to that member municipality for the disposal of the material at the landfill. I. Guldberg requested a transfer station in Dalum. B. Armstrong explained that it would cost $0.5M to set up a transfer site in Dalum with the costs being borne by Wheatland County. B. Armstrong thanked I. Guldberg for bringing his concerns to the Association’s attention and his recommendation for identification cards would be researched. MOTION D. Penner moved to accept I. Guldberg’s presentation as information. Carried. 4.0 DISCUSSION ARISING FROM THE MINUTES T. Nygaard provided an update on the following items: - Delivery date for the new Transtor in Gleichen is mid-September; - East Slope work to be completed by the end of October; and - Brian Yanish, Marketing Hits, will have website information uploaded within 30 days after receipt of the content. 5.0 UNFINISHED BUSINESS 5.1 SOUTHERN ALBERTA ENERGY FROM WASTE ASSOCIATION B. Armstrong advised that SAEWA has forwarded packages to all member municipalities’ CAOs relating to SAEWA Annual General Meeting scheduled for September 14th. B. Armstrong stated that he is the Association’s and Wheatland counties representative; with each member municipality having their own vote and the right to speak to any motion on the floor at the Annual Meeting. He further noted any per diems for the member’s attendance at SAEWA’s Annual Meeting must be paid for by their respective municipality, not the Association. MOTION B. Armstrong moved to accept the report as information. Carried. 5.2 COMMERCIAL TIPPING FEES D. Drohomerski advised that the Executive Committee has discussed options to charge a separate commercial tipping fee for the member municipalities. He further explained that the proposal would be to exclude commercial businesses from the per capita formula and charge a fee based on an assessment method. He further explained that Drumheller, as an example, pays a requisition based on a 8029 per capita formula and that fee subsidizes the waste disposal for the commercial businesses who have a GFL bin service. He explained that there are some commercial properties that haul their own waste such as the Drumheller Institution, and the Dinosaur RV Park. He further explained that for those commercial businesses that have a GFL bin service within the Town, there can be weight variances depending on the nature of the business and that of residential properties; and the only equitable solution is to charge these businesses a different rate. Questions from members that require further research: How do you distinguish between the size of businesses, i.e. property assessment for the family run restaurant differs from that of McDonalds. How to deal with a large commercial property that may not generate a lot of waste or even “light” waste? How do you ensure the rates are equitable amongst all the various sized businesses within the region? T. Nygaard advised that some landfills charge based on the user pay system, with no requisitions and that it would not be feasible to install scales at every transfer station. 85 2018.10.09 Page 3 of 5 D. Drohomerski explained that usually commercial haulers have a set rate for a commercial business - i.e. shoe store, restaurant, etc. for collection and disposal. He further explained that in Drumheller, the commercial business selects the bin size they need and there is an established rental and pickup charge for that size of bin, with the disposal of the waste being subsidized by Drumheller residents through the per capita formula. D. Penner explained that the simplest way to address any operational shortfall would be to increase the per capita requisition. She explained that Kneehill County would prefer to levy any commercial tipping fees internally rather than establishing a separate commercial tipping fee. She further explained that she doesn't see the smaller sized communities as being the problem as the majority of small communities have very few commercial businesses. B. Armstrong recommended that T. Nygaard research comparisons with like-size landfills and provide a report to the Executive Committee. Any recommendation will be brought back to the Association for further consideration. 5.3 TRANSTOR INSPECTIONS & REPLACEMENT T. Nygaard presented videos of Transtors needing servicing in the communities of Carsland, Craigmyle, Rosebud and Gleichen. She also presented the transfer station inspection reports for the members' information. She stated that members need to review the report with their municipality; the municipality needs to respond to the Association on when they will carry out their repairs to avoid any due diligence / liability issues with Environment. T. Nygaard explained that the membership agreement states that; should it be required; written notice can be given on repairs and the repairs must be completed within 15 days (T. Nygaard advised that she will allow up to 30 days for the repairs to be completed). She further explained that if repairs are not carried out, the Association has the right under the agreement with the member municipalities, to undertake the repairs and bill the municipality accordingly. Members asked that T. Nygaard forward a letter and the maintenance manual to the member municipalities explaining the requirement for regular maintenance by the municipality. Municipalities are required to send a letter to the Association outlining when the repairs are / will be carried out. It was agreed that member municipalities, on an annual basis, provide the Association with a letter stating that they carried out their due diligence with regards to repairs at the transfer sites; transfer stations are to maintain their own maintenance records. It was confirmed that the Association holds the EIL and public liability insurance for the transfer stations; the property insurance is the responsibility of the municipality. T. Nygaard explained that replacement of the Transtor’s (which differs from repairs) is a cost borne by the Association. She explained that the inspection report as presented is a good reference tool to establish a priority list for equipment / Transtor replacements. The membership asked T. Nygaard to prepare a priority listing for replacement of all of the Transtors in the system. MOTION. B. McLeod moved to accept the report as information. Carried. 5.4 MUNSON TRANSFER STATION T. Nygaard presented a letter to the Village of Munson advising of the necessary cleanup, repairs and maintenance requirements at the Munson transfer station. She explained that the municipality has until September 21st at which time a follow-up inspection of the transfer station will be conducted. MOTION T. Frank moved to accept the report as information. Carried. 5.5 2017 SURPLUS / DEFICIT ALLOCATION / FINANCIAL STRATEGY POLICY T. Nygaard presented a memo outlining the recommendation from the Associations’ Auditors, Collins Barrow, and the Towns Corporate Services Director. They recommend that the Association ensure a minimum of three (3) months operating expenses in the Contingency Reserve for each business unit. Based on the 2017 year-end financial statement and the proposed three month 86 2018.10.09 Page 4 of 5 contingency policy; the Recycling Contingency Reserve should have approximately $160,500 and the Landfill Contingency Reserve should have approximately $330,000. At the end of 2017, the Landfill Contingency Reserve totaled $30,701 and the Recycling Contingency Reserve totaled $35,818. The membership reviewed the options to fund the contingency reserve accounts to the recommended 3-month level. The membership agreed that dollars should be put aside for specific reserves for future generations; the 3-month contingency funds and capital replacement (by reviewing the transtor replacement priority list and scheduled costs including inflation costs). It was agreed that some of the unrestricted reserves of $924,186 should be allocated for a purpose. MOTION B. McLeod moved that the Executive Committee prepare a Financial Strategy recommendation for the Association’s approval. Carried. 6.0 NEW BUSINESS 6.1 FINANCIAL STATEMENT JAN. – JUNE 2018 T. Nygaard presented the financial statement for January to June 2018; she reported that the revenues & expenditures should be at 50 % for this period and currently are on track. She highlighted the following: - Revenues to date (Landfill and Recycling): $836,701.69 - Expenses to date (Landfill and Recycling): $813,781.86 - Surplus to date (Landfill and Recycling): $22,919.83 MOTION S. Wannstrom moved to accept the report for information. Carried. 6.2 SEAGULL INCIDENT T. Nygaard reported that on July 17th staff arrived at the Landfill and found 12-13 dead seagulls on the site. She further advised that although not a requirement to notify Environment, she felt it was prudent to do so, AEP responded and sent out an officer from Fish and Wildlife to collect three of the birds and ship them to Edmonton for pathological testing. The test results identified insatiable consumption as the cause of death. MOTION B. Goodfellow moved to accept the report for information. Carried. 6.3 ADDITIONAL RECYCLING AT TRANSFER STATIONS T. Nygaard advised that not all transfer stations allow for the collection of all recycling products. She asked if the Association wants to standardize recycling across the area at the member municipalities' transfer stations? Currently, the Association picks up cardboard, batteries, paint and electronics. She explained that there are no dollars in glass or plastic recyclables and it will actually cost the Association to collect these products. She explained that there are some dollars in the recycling of tin. There are no Provincial dollars to assist municipalities with recycling of products. Questions from membership: Is it the Association's direction that transfer stations should be set up to allow for more recycling of products or up the individual municipality? It was agreed that the Association's obligation should handle all recycled products but not to direct member municipalities what products to collect. Member municipalities are different in what recyclables they collect based on what is affordable for that municipality however the Association is not prepared to accept recycled products if there is no market for the material. No motion was put forward however the membership agreed that a policy on Standardized Recycling of Products is to be developed for the member municipalities. 7.0 LANDFILL MANAGERS REPORT 7.1 MONIES AND TONNAGE REPORT JUNE & JULY 2018 T. Nygaard presented the Monies and Tonnage report for June and July 2018 for the Associations’ information. T. Nygaard noted that there are 2-3 loads of non regional hydrovac material per day in 87 2018.10.09 Page 5 of 5 addition to the local Hydrovac companies; this is becoming difficult to manage as the ponds reach capacity quickly. Hydrovac material cannot be accepted when the ponds are full. The Association either utilizes internal forces or contracts out the removal of material from the evaporation ponds. Discussion was held on the request for after hours operation by the Hydrovac companies however this is only feasible if Landfill staff agree to work the extra hours. 7.2 RECYCLING VOLUMES JUNE & JULY 2018 T. Nygaard presented the Recycling Volumes for June and July 2018. 7.3 CARDBOARD & NEWSPRINT VOLUMES FROM REGION 2018 T. Nygaard presented the Cardboard and Newsprint Volumes from the region. 7.4 COMMODITIES PRICING FOR AUGUST 2018 T. Nygaard presented the Commodities Pricing for August 2018. MOTION B. Munrow moved to approve the Landfill Manager’s report as presented. Carried. 8.0 INFORMATIONAL ITEMS 8.1 ALBERTA CARE CONFERENCE B. Armstrong presented information on the Alberta CARE Conference to be held in Fort McMurray from September 5th-7th for the members’ consideration. 9.0 IN CAMERA ITEMS 9.1 ACCRUED VACATION MOTION D. Drohomerski moved to go In Camera at 4:20 PM. Carried. MOTION B. Duffala moved to go Out of Camera at 4:40 PM. Carried. MOTION B. McLeod moved that the Solid Waste Executive Committee are requested to negotiate with T. Nygaard to find a balance of time off over a period ending December 31, 2020 as the Association does not support three payouts of accrued vacation. Carried. 10.0 DATE FOR NEXT MEETING – October 18, 2018 @ 1:30 pm Town Hall #224 Centre Street, Drumheller 11.0 ADJOURNMENT MOTION B. Duffala moved to adjourn the meeting at 4:41 PM. Carried. _________________________ ____________________________ Chairman Executive Director of Operations 88 2018.10.09 Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  11.0    SUBJECT:    Council Follow-Up Action List   MEETING DATE:    2018-10-09   PRESENTED BY:    Al Hoggan, CAO   BACKGROUND/  PROPOSAL    To request Council’s acceptance of the Council Follow-Up Action List.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Please find attached the Council Follow-Up Action List. The Council Follow- up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting.   COSTS/SOURCE OF  FUNDING:    N/A   COMMUNICATIONS:    N/A   LINK TO STRATEGIC PLAN:    N/A   ATTACHMENTS:    October 9, 2018 Council Follow-Up Action List   RECOMMENDED ACTION:    Receive as information.     COUNCIL OPTIONS:  1. Receive as information 2. Council provide further direction or required changes/amendments. MOTION:    That Council receive for information the October 9, 2018 Council Follow-Up Action List as presented.              Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer    89 2018.10.09 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 24-Apr-18 127/18 Councillor Christie moved to amend the 2018 Capital Project Budget to include the environmental site reclamation of the Wimborne Inactive Fuel Station and the former Wimborne Grader Shed at a cost of $1.2 million dollars.Municipal Services Fall 2018 In Progress 24-Apr-18 128/18 Deputy Reeve King moved to amend the 2018 Capital Budget to accommodate funding in the amount of $500,000.00 to the Torrington Arena Project as presented.Municipal Services Fall 2018 In Progress 24-Apr-18 129/18 Councillor McGhee moved to direct administration to pursue the rehabilitation of the Churchill Water System by securing and acquiring land for pump house, reservoir and bulk fill, complete engineering, create tender documents and tender for construction as presented. Funding for the project to come from the Water Service Area Reserve and have the 2018 Capital Budget amended $4,634,048.00 for the Churchill Water System Rehabilitation. Municipal Services Fall 2019 In Progress 24-Apr-18 151/18 Councillor McGhee moved to direct administration to research the ability to identify Kneehill County residents at the Drumheller Solid Waste Landfill or any other recommendations that would deal with the concern identified.COMPLETED Administration 18-Jun 24-Apr-18 158/18 Councillor Penner moved to direct administration to deal with the Alberta Firefighter Curling Association Championship Sponsorship request internally.COMPLETED Municipal Services Jun-18 08-May-18 171/18 Councillor McGhee moved first reading of Bylaw #1755 for Road Closure, that being a bylaw for the purpose of closing to public travel in accordance with Section 22 of the Municipal Government Act and to set a Public Hearing date for Bylaw #1755 for June 12, 2018 at 11:00 a.m.Municipal Services Waiting for Signature from Minister 12-Jun-18 236/18 Deputy Reeve King moved to approve the Dunphy Road Bank Protection Project in the amount of $550,000 for 2018 with funds to be allocated for this project from the Road Reserve and apply for grant funding under the Alberta Community Resilience Program.Municipal Services In Progress 17-Jul-18 274/18 Councillor Christie moved that Council pass 1st Reading of Bylaw 1771, and include public engagement in Land Use Bylaw Open House and on Website.COMPLETED Public Hearting set for September 25, 2018 17-Jul-18 283/18 Councillor Christie moved to direct administration to investigate further the possibility of joining with the Central Alberta Regional Assessment Review Board.Legislative Services On agenda for October 9, 2018 21-Aug-18 313/18 Deputy Reeve King moved to approve $8,000.00 out of contingency to invest in branding our organization, providing Council with options on designs by November 2018.Communications On agenda for either November 13th or 27th Council Meeting 11-Sep-18 322/18 Councillor Keiver moved to accept the draft IDP document as presented and plan for the legislated processes and appointment of committee member(s) at a future Council meeting. 11-Sep-18 323/18 Councillor McGhee moved to accept the draft changes as presented. 11-Sep-18 326/18 Councillor McGhee moved to have the amendments brought forward before 2nd Reading of Bylaw 1771.COMPLETED Council Action Items 90 2018.10.09 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 11-Sep-18 330/18 Deputy Reeve King moved second reading of proposed Bylaw 1774 for the purpose of amending the Land Use Bylaw 1718 by redesignating a portion of the NE 32-31-25-W4 from the Agriculture District to Recreation District.COMPLETED 11-Sep-18 Councillor Hugo read into the minutes the following Notice of Motion: “I would like to make a motion to put on the September 25, 2018 agenda, that Council directs Administration to report to Council the estimated costs, source of funding, and source of water for a waterline to residents east of Three Hills and particularly in the Ghost Pine and Orkney area.” COMPLETED 25-Sep-18 346/18 Deputy Reeve King moved to reconsider motion # 339/18: Councillor McGhee moved to table the Kneehill Regional Partnership discussion to the first Council meeting in September of 2019.COMPLETED 25-Sep-18 347/18 Councillor McGhee moved to withdraw motion #339/18, moved at the September 11, 2018 Council Meeting. COMPLETED 25-Sep-18 348/18 Councillor Christie moved approval of the September 11, 2018 Council Meeting minutes as corrected. COMPLETED 25-Sep-18 349/18 Councillor Keiver moved for information the Municipal Services Summary Report as presented.COMPLETED 25-Sep-18 350/18 Councillor McGhee moved third reading of proposed Bylaw 1774 for the purpose of amending the Land Use Bylaw 1718 by redesignating a 70 acre + portion of the NE 32-31-25-W4 from the Agriculture District to Recreation District.COMPLETED 25-Sep-18 351/18 Councillor Penner moved to approve second reading of Bylaw #1771 as presented.COMPLETED 25-Sep-18 352/18 Councillor Keiver moved to approve third reading of Bylaw #1771 as presented.COMPLETED 25-Sep-18 353/18 Deputy Reeve King moved to receive the April to June 2018 Bank Reconciliation as information.COMPLETED 25-Sep-18 354/18 Councillor Christie moved to receive the January to June 2018 Financial Reports as presented.COMPLETED 25-Sep-18 355/18 Councillor McGhee moved to approve the Marigold Library Schedule C amendment to the Marigold Agreement that outlines Marigold’s levy rates for municipalities and library boards for 2019 and 2020.COMPLETED 25-Sep-18 356/18 Deputy Reeve King moved to receive for information the Ghost Pine/Orkney Water report.COMPLETED 25-Sep-18 357/18 Councillor Keiver moved to authorize the attendance of Councillor Christie to attend the 2018 Trochu Flapjack Fiesta and Community Showcase.COMPLETED 25-Sep-18 358/18 Councillor Penner moved to approve a donation to the Town of Trochu in the amount of $200.00 with funds to come from the Recreation, Community, Arts and Cultural Events Policy.COMPLETED 25-Sep-18 365/18 Councillor Penner moved to direct administration to proceed with the land lease with Artis Exploration Ltd.COMPLETED 25-Sep-18 366/367/1 8 Council moved second and third reading to Bylaw #1773.COMPLETED 91 2018.10.09 STRATEGIC PRIORITIES CHART June 26, 2018 CORPORATE PRIORITIES (Council/CAO) NOW TIMELINE 1. INTER-MUN. COLLABORATION FRAMEWORKS June 2. ECONOMIC DEVLOPMENT STRATEGY April 3. INTER-MUNICIPAL DEVELOPMENT PLANS (IDP) 4. HAMLET STRATEGY 5. LONG TERM FINANCIAL PLAN NEXT  MDP/LUB: Review  INDUSTRIAL AREA: Zoning  THREE HILLS EAST WATER: Options  INFRASTRUCTURE FINANCING STRATEGY  HUMAN RESOURCE POLICY ADVOCACY  Three Hills Water  GFL: Aerator Evaluation  Trochu Senior Housing  Doctor Recruitment & Retention: Support LATER  RURAL FIRE SERVICE STRATEGY  COMMUNITY STANDARDS BYLAW: Update  YOUTH SPONSORSHIP: Policy Review OPERATIONAL STRATEGIES (CAO/STAFF) CHIEF ADMINISTRATIVE OFFICER 1. ICF Program: Approach – Mar. 2. ECONOMIC DEVELOPMENT STRATEGY: ToR – Apr.  YOUTH SPONSORSHIP: Policy Review  Regional Partnership Forum CORPORATE 1. LONG TERM FINANCIAL PLAN 2. ASSET MANAGEMENT PLAN PROTECTIVE SERVICES 1. COMMUNITY STANDARDS BYLAW: Update 2. OH & S: Legislative Compliance - May  RURAL FIRE SERVICE STRATEGY PLANNING 1. IDP: Completion – May 2. MDP/LUB: Review - June 3. INDUSTRIAL AREA: Zoning – June  HAMLET STRATEGY TRANSPORTATION & ENVIRONMENT 1. CHURCHILL WATER LINE: Council Direction – Feb. 2. HAMLET STRATEGY – Sept. 3. SOLID WASTE STRAEGY – Sept.  THREE HILLS EAST WATER: Options AGRICULTURE & PARKS 1. HORSESHOE CANYON ENHANCEMENTS – Aug. CODES: BOLD CAPITALS = NOW Priorities; CAPITALS = NEXT Priorities; Italics = Advocacy; Regular Title Case = Operational Strategies 92 2018.10.09