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HomeMy WebLinkAbout2018-06-12 Amended Council Package KNEEHILL COUNTY REGULAR COUNCIL MEETING AGENDA Tuesday, June 12, 2018 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of May 22, 2018 3.0 Delegations 3.1 Village of Linden- Mayor Kelly Klassen, Councillor Darwin Moon & Councillor Flo Robinson @ 9:30 a.m. 3.2 Three Hills Golf Club- Nicki Bernier & Norm Campion @10:00 a.m. 4.0 Public Hearings 4.1 Bylaw 1755 – Road Closure Bylaw @11:00 am 5.0 Municipal Services 5.0 Introduction of New Employee 5.1 Transportation 5.1.1 Dunphy Road Bank Protection Project 5.2 Water/Wastewater/Environment No Report 5.3 Planning No Report 5.4 Agricultural Service Board & Parks 5.4.1 Policy #2-1, Cemetery Policy 5.5 Protective Services 5.5.1 Bylaw 1770- Fire Bylaw 5.5.2 Appointment of Fire Guardian 6.0 Corporate Services 6.1 Bank Reconciliation – January to March 2018 6.2 Federation of Canadian Municipalities (FCM) Municipal Asset Management Program Funding 6.3 2018 First Quarter Financial Report 7.0 Business Arising from Previous Minutes 7.1 Regular Council Meeting Agenda June 12, 2018 Page | 2 8.0 New Business 8.1 B is for Brady Memorial Golf Tournament 2018 8.2 Annual Fire and Ambulance Appreciation BBQ 8.3 Levy Rates for Marigold Library System 8.4 Strategic Planning Day 9.0 Disposition of Delegation Business 10.0 Council and Committee Reports 10.1 Committee of the Whole Meeting Minutes April 24, 2018 10.2 Drumheller RCMP Statistics April 2018 10.3 Drumheller Solid Waste Association 11.0 Council Follow-up Action List 12.0 In Camera 12.1 Intermunicipal Collaboration Framework- Section 21 12.2 Labour- Section 17 13.0 Motions from In Camera Adjournment 1 ________ Initials MINUTES OF THE MAY 22, 2018 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA. PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Protective Services Manager & Communications Officer Debra Grosfield Manager of Planning and Development Barb Hazelton Manager of ASB & Parks Bowen Clausen Information Management Supervisor Will Nyman Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under In-Camera 12.1 Disclosure Harmful to Intergovernmental Relations Section 21 & Privileged Information Section 27 FOIP ADOPTION OF AGENDA 1.2 Adoption of Agenda 214/18 Councillor Christie moved approval of the agenda as presented. CARRIED COUNCIL MINUTES OF MAY 22, 2018 2 _________ Initials MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of May 8, 2018 215/18 Deputy Reeve King moved approval of the May 8, 2018 Council Meeting minutes as presented. CARRIED PLANNING 5.3 Planning 5.3.1 Policy #5-17, Food Truck & Mobile Vendor Policy 216/18 Councillor Penner moved that Council move to approve the Food Truck & Mobile Vendor Policy as presented. CARRIED 5.3.2 Subdivision Extension: KNE160126, KNE160127, KNE160128, KNE160129 Due to pecuniary interest Councillor Penner removed herself from the discussion. Councillor Penner left the meeting at 8:38 a.m. 217/18 Deputy Reeve King moved that Council grant a 1-year extension to KNE160126, KNE160127, KNE160128, KNE160129 until May 29, 2019. CARRIED Councillor Penner returned to the meeting at 8:42 a.m. PROTECTIVE SERV 5.5 Protective Services 5.5.1 Policy #8-21, Use of Force, Enforcement Tools 218/18 Councillor McGhee moved that Council approve the recommended changes to Policy 8-21 Use of Force, as presented. CARRIED 5.5.2 Policy #8-22, Traffic, Pursuit and ER Responses 219/18 Councillor McGhee moved that Council approve the recommended changes to Policy 8-22 Traffic, Pursuit and Emergency Responses as presented. CARRIED CORPORATE SERV 6.0 Corporate Services 6.1 Bylaw 1758- Linden Water Service Area 220/18 Deputy Reeve King moved that Council give first reading to Bylaw #1758 that being for the Linden Water Service Area Project, replacing Schedule B of Bylaw 1686 due to subdivision activity. CARRIED COUNCIL MINUTES OF MAY 22, 2018 3 _________ Initials 221/18 Councillor Keiver moved that second reading be given to Bylaw #1758. CARRIED 222/18 Councillor Penner moved that consideration to hold third reading be given to Bylaw #1758. CARRIED UNANIMOUSLY 223/18 Councillor Christie moved that third reading be given to Bylaw #1758. CARRIED 6.2 Bylaw 1769- Master Rates Bylaw 224/18 Councillor Penner moved that Council give first reading to Bylaw #1769 that being a bylaw to establish rates, fees, and charges for various goods, licenses, permits and services. CARRIED 225/18 Deputy Reeve King moved that second reading be given to Bylaw #1769. CARRIED 226/18 Councillor McGhee moved that consideration to hold third reading be given to Bylaw #1769. CARRIED UNANIMOUSLY 227/18 Councillor Christie moved that third reading be given to Bylaw #1769. CARRIED The Chair called for a recess at 8:58 a.m. and called the meeting back to order at 9:19 a.m. with all previously mentioned members present. Shelley Jackson-Berry was present and Bowen Clausen, Debra Grosfield and Barb Hazelton were absent when the meeting reconvened. DELEGATIONS 3.0 Delegations 3.1 Kneehill Regional Family & Community Support Services 2017 Annual Report Shelley Jackson-Berry, Kneehill Regional FCSS Director, presented to Council highlights, short term outcomes, outputs and financial summary of the 2017 Annual Report. COUNCIL MINUTES OF MAY 22, 2018 4 _________ Initials The Chair called for a recess at 9:40 a.m. and called the meeting back to order at 9:58 a.m. with all previously mentioned members present. Barb Hazelton, Wendy Gerbrandt and David Petrovich from Community Futures Wildrose were present when the meeting reconvened. 3.2 Community Futures Wildrose Wendy Gerbrandt and David Petrovich updated Council on the programming provided by Community Futures Wildrose. Wendy Gerbrandt and David Petrovich left the meeting at 10:18 a.m. CORPORATE SERV 6.0 Corporate Services Cont’d 6.3 Policy #16-21, Strategic Asset Management 228/18 Councillor McGhee moved that Council approve the Financial Policy 16-21, Strategic Asset Management as presented. CARRIED NEW BUSINESS 8.0 New Business 8.1 Seniors Outreach Annual General Meeting 229/18 Councillor McGhee moved that Council authorize the attendance of the Reeve or alternate to attend the Seniors Outreach Annual General Meeting being held at the Three Hills Community Drop In Centre from 11:00 a.m. to 12:45 p.m. CARRIED 8.2 Carbon Citizens on Patrol Request 230/18 Councillor Penner moved to invite the Carbon Citizens on Patrol to a future Council meeting as a delegation to Council. CARRIED COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Three Hills Graduation- Reeve Wittstock provided an update on the Three Hills Graduation ceremony he attended on May 19, 2018. COUNCIL ACT LIST 11.0 Council Follow-Up Action List 231/18 Councillor McGhee moved that Council receive the May 8, 2018 Council Follow-Up Action List as presented for information. CARRIED COUNCIL MINUTES OF MAY 22, 2018 5 _________ Initials IN-CAMERA 12.0 In-Camera 232/18 Councillor Christie moved that Council convene in-camera to discuss disclosure harmful to intergovernmental relations section 21 and privileged information section 27 of the Freedom of Information and Protection of Privacy Act, at 11:17 a.m. CARRIED 233/18 Councillor Penner moved that Council return to open meeting at 11:33 a.m. CARRIED 11:33 a.m. – meeting recessed to allow return of public. 11:33 a.m. - meeting resumed. ADJOURNMENT Adjournment The meeting adjourned at 11:33 a.m. ________________________ Jerry Wittstock Reeve _______________________ Al Hoggan CAO Document Last Updated April 15, 2014    PUBLIC HEARING  ADMINISTRATION REPORT          SUBJECT:    Application for Road Closure; SE 30-33-26 W4M   MEETING DATE:    2018-06-12   PRESENTED BY:    Laurie Watt, Director Municipal Services   BACKGROUND/  PROPOSAL    Bylaw #461 Road was closed due to a realignment (May 1965), and a new road plan was registered on title. In 1996, the closed road allowance was sold to the adjacent landowner with the intent to consolidate it into the quarter, however this has yet to be completed. Two smaller portions of road allowance have since been identified that were not included in the 1965 road closure. Bylaw 1755 will complete this process. It is the County’s intent to consolidate these closed road allowances back into the quarter.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Road closures are governed by the Municipal Government Act, Section 22 which states that a road must be closed by bylaw, must be advertised and must be approved by the Minister of Transportation prior to receiving second and subsequent readings. Additionally, a person who claims to be affected prejudicially by the bylaw (or that person’s agent) must be given an opportunity to be hear by Council. At the conclusion of the public hearing, the proposed bylaw, along with minutes from the public hearing will be forwarded to the Minister of Transportation for approval. Council may consider second and subsequent readings upon Ministerial approval.   COSTS/SOURCE OF  FUNDING:    All costs associated with survey, transfer and registration All costs associated with public hearing process   ENGAGEMENT:    Pursuant to Section 606 of the Municipal Government Act, notifications were sent to adjacent landowners and affected agencies. Notice was posted in the Three Hills Capital on May 16, 23, 30, 2018.   ATTACHMENTS:     Power Point Presentation ______________________  ____________________  ___________________  Prepared By: Laurie Watt Approved By: Laurie Watt Reviewed By: Al Hoggan Director Municipal Services Director Municipal Services Chief Administrative Officer            BYLAW NO 1755    ROAD CLOSURE BYLAW – SE 30‐33‐26 W4M      BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, FOR THE  PURPOSE OF CLOSING TO PUBLIC TRAVEL IN ACCORDANCE WITH SECTION 22 OF THE MUNICIPAL  GOVERNMENT ACT.    WHEREAS, pursuant to the Municipal Government Act, Chapter M‐26, Revised Statutes of Alberta 2000,  as amended, a Municipal Council has authority to govern and the authority to pass Bylaws respecting  the municipality, including the closure of lands no longer required for public travel; and  WHEREAS, pursuant to the Municipal Government Act, Chapter M‐26, Revised Statutes of Alberta 2000,  as amended, a Municipal Council has authority to govern and the authority to pass Bylaws respecting  the municipality, including the purpose of closing to public travel certain roads or portions thereof,  situated in the said municipality; and  WHEREAS, notice of the intention of Council to pass a bylaw has been given in accordance with Section  606 of the Municipal Government Act; and  NOW THEREFORE, The Council of Kneehill County, in the Province of Alberta, duly assembled, does  hereby close to public travel the following described road allowances, subject to right of access granted  by other legislation:    1. “All that portion of the road allowance adjacent to the east boundary of south east quarter  section 30 township 33 range 26 west of the fourth meridian which lies to the south of the  curvilinear production of the south westerly boundary of road plan 161 2780 and to the north of  the north westerly production of the south westerly boundary of road plan 1749 JK  Containing 0.282 hectares. “  2. “All that portion of road plan 1749 JK which lies to the west of the westerly boundary of road  plan 161 2780 and to the east of the road allowance adjacent to the east boundary of south east  quarter section 30 township 33 range 26 west of the fourth meridian, which lies north east of  the line joining iron post R 11A and iron post R 3 as shown on road plan 1749 JK  Containing 0.178 hectares. “          Bylaw No. 1755,  Road Closure SE 30‐33‐26 W4M Page 2 of 3                                          READ a first time on this 8th day of May, 2018.  PUBLIC HEARING was held on the 12th day of June, 2018.    Reeve   Jerry Wittstock  Date Bylaw Signed   Chief Administrative Officer   Al Hoggan    1  2    Bylaw No. 1755,  Road Closure SE 30‐33‐26 W4M Page 3 of 3      APPROVED this _____ day of _______________, 2018.          ______________________________          Minister of Transportation              READ a second time on this      day of               , 2018.  READ a third time and final time on this        day of               , 2018.   Reeve   Jerry Wittstock  Date Bylaw Signed   Chief Administrative Officer   Al Hoggan    PUBLIC HEARING FOR ROAD  CLOSURE Bylaw No. 1755 SE 30‐33‐26 W4M (West of Wimborne) JUNE 12, 2018 11:00 AM PRESENTED BY  BARB HAZELTON MANAGER PLANNING AND DEVELOPMENT 1 MGA Section 606 Notifications Three Hills Capital –May 16, 2018,  May 23, 2018, and May 30, 2018 Notice was placed on Kneehill County website Notices were sent to adjacent landowners and referral agencies 2 Purpose The purpose of the proposed road  closure is to  close two portions of undeveloped road  allowance.  Once these portions have been closed, they will be  consolidated with the adjacent parcels of land.  3 Summary of the Location 4 Summary of the Location Summary “All  that portion of the road allowance adjacent to the  east boundary of south east quarter section 30 township  33 range 26 west of fourth meridian which lies to the  south of the curvilinear production of the south westerly  boundary of road plan 161 2780 and to the north of the  north westerly production of the south westerly boundary  of road plan 1749 JK Containing 0.282 hectares.” “All  that portion of road plan 1749 JK which lied to the  west of the westerly boundary of road plan 161 2780 and  to the east of the road allowance adjacent to the east  boundary of south east quarter section 30 township 33  range 26 west of the fourth meridian, which lied north  east of the line joining iron post R 11A and iron post R 3 as  shown on road plan 1749 JK Containing 0.178 hectares.”  5 Written  Submissions Letters Received ‐ATCO  Electric No Concern ‐ATCO  Gas No Concern ‐Federation of Alberta Gas CO‐OPS Ltd. No Concern ‐Fortis Alberta No Concern ‐ATCO  Pipelines No Concern 6 Next Steps Package including responses, and minutes of the Public Hearing as well as proposed Bylaw      1755 are forwarded  to the Minister of Transportation for  approval; Once approval from the Province is granted, Council may consider 2nd and 3rd readings; Final survey, registration at Land Titles and consolidation of land. 7 Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  5.1.1    SUBJECT:    Dunphy Road Bank Protection Project   MEETING DATE:    2018-06-12   PRESENTED BY:    Brad Buchert, Sr. Manager Transportation and Facilities   BACKGROUND/  PROPOSAL    The Kneehills Creek in the Dunphy area has caused significant bank erosion over several years, to the point that our only access/egress road (Range Road 21-1A) is in jeopardy. Transportation is proposing to move the roadway in this area to the northwest into the county right of way, however the eroding bank on the southeast in in need or an armor rip rap to protect the road infrastructure. The section of road is approximately 225 meters in length.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    With the high water levels on the Kneehills Creek this spring, Administration had WSP Engineering review the damage and provide recommendations for mitigation. The project would include armoring the bank along the south east side of the road. Due to the sensitivity of the project area, significant approvals such as environmental, water, public lands, historical and cultural resources, fisheries and paleontological will be required. WSP estimates the total project cost including detailed design and project supervision will be $550,000. There is an opportunity for Kneehill County to apply for funding under the Alberta Community Resilience Program. This grant program supports the development of long-term resilience to flood and drought events. The program focuses on mitigation efforts that promote the protection of critical facilities such as the maintenance of access and egress routes. Should Kneehill County be successful in their application, they could receive up to 90% of eligible project costs. Preliminary engineering must be included with the application. The bank armor project would not proceed until a determination on the grant application is received, however internal resources will proceed with the road relocation during the 2018 construction season.   COSTS/SOURCE OF  FUNDING:    Total cost of the bank armor project is estimated at $550,000. Funds are available within the road reserve, however funding could be provided under the Alberta Community Resilience Program. No project costs were included in the 2018 budget with the exception costs to relocate the road to the northwest utilizing internal resources. COMMUNICATIONS:    Application to Alberta Community Resilience Program Approvals with Agencies and Partners Residents of Dunphy LINK TO STRATEGIC PLAN:    Safe and Viable Communities Protection of Infrastructure ATTACHMENTS:    Photos of Dunphy Road REQUEST FOR DECISION   Agenda Item # 5.1.1 2 | Page  RECOMMENDED ACTION: Council approved the Dunphy Road Bank Protection Project in the amount of $550,000 for 2018 with funds to be allocated for this project from the Road Reserve and apply for grant funding under the Alberta Community Resilience Program. COUNCIL OPTIONS: 1. Approve the Dunphy Road Bank Protection Project for 2018. 2. Consider the project for 2019 budget year and apply for funding at that time. MOTION: Council approved the Dunphy Road Bank Protection Project in the amount of $550,000 for 2018 with funds to be allocated for this project from the Road Reserve and apply for grant funding under the Alberta Community Resilience Program.          Approved By: Brad Buchert Approved By: Laurie Watt Reviewed By: Al Hoggan Sr. Manager of Transportation & Facilities Director of Municipal Services Chief Administrative Officer       Document Last Updated August 15/13   REQUEST FOR DECISION     Agenda Item #   5.4.1    SUBJECT:    Policy #2-1, Cemetery Policy   MEETING DATE:    2018-06-12   PRESENTED BY:    Bowen Clausen, Manager Parks & Agricultural Services   BACKGROUND/  PROPOSAL    As part of Council’s ongoing review of current policies and those that have not been reviewed for periods over 3 years. The following policy is being presented for review: Cemetery Policy   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Review the policy and recommended amendments to ensure that the policy remains the direction of the Kneehill County Council. ENGAGEMENT    Directive COSTS/SOURCE OF  FUNDING:  N/A ATTACHMENTS: Proposed Cemetery Policy   RECOMMENDED ACTION:  That Council approve the Cemetery Policy as proposed and presented.   COUNCIL OPTIONS:  1. Council moves to accept policy as presented & recommended. 2. Council moves to accept policy with amendments. 3. Council moves to not accept policy amendments.   MOTION:    Council moves to accept as presented Policy #2-1, Cemetery Policy.          Prepared By: Bowen Claūsen Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Parks & Agricultural Services Director of Municipal Services Chief Administrative Officer       POLICY Section Policy No. Page Cemetery 2.1 1 of 5    Policy Title Date: Resolution  No.  Cemetery Policy May 13, 2014 193/14    Purpose:PURPOSE:  Kneehill County shall have the sole control of all matters within the cemetery that are concerned with  maintaining the grounds in a neat and pleasing condition, and to that end must regulate and control cemetery  grounds in accordance with Provincial statutes, regulations, and this policy. It is also recogniozed that there is a  requirement to name all cemetery sites which are owned and are the responsibility of the County and those  which are not owned but have agreements in place.    Policy Guidelines/Procedures:POLICY GUIDELINES/PROCEDURES:    CEMETERY PLOT RESTRICTIONS, RESPONSIBILTY AND MAINTANENCE REQUIREMENTS    1. No personOnly the CAO or Designate shall erect upon a plot, any covers, bench, fence, railing, wall,  stone, coping, hedge, tree, or plants;  2. Only the CAO or Designate No person shall make any walk, cut any sod, or move or place corner posts  or grave markers;  3. While Kneehill County will take reasonable precautions to protect the property of the owner, it  assumes no responsibility for loss of or damage to any monument, marker or part thereof or any  article of any type that may be placed on the plot;  4. All plots must be opened and properly closed accounting for future settling and subsidence through  the funeral home and/or their recommend contractors.   5. Where plots have subsided within 1 (one) year from the date of burial in excess of 5 cm (2”) it shall be  the reponsibilty of the family and or funeral home to fill and level the plot.  6. Kneehill County must have a minimum of 72 hours’ notice prior to any burials or monument  placements.  7. All applicable paper work and fees must be completed and paid in full prior to any burial or monument  placement.  8. All plots and monuments must be marked by authorized County staff prior to their burial or  placement.  9. Only the funeral home, memorial service or contractors there of may place monuments in compliance  with the other requirements of this policy.   10. No plot shall contain more than two (2) dead human bodies and four (4) sets of cremated remains. All  other plots shall only contain one (1) dead human body or two (2) set of cremated remains.   11. No plot shall contain more than four (4) sets of cremated remains unless prior written permission has  been received from the CAO or Designate.  12. Each Interment in Grave Lot shall provide for not less than 0.9 (3 ft.) of earth between the general  surface level of the ground at the Grave Lot and the upper surface level of the casket containing the  human remains.   13. All double depth interments will require a concrete outer receptacle, or liner, for the lower interment.     POLICY Section Policy No. Page Cemetery 2 2 of 5    Policy Title Date: Resolution  No.  Cemetery Policy May 13, 2014     14. Each Interment of cremated remains, in an area so designated, shall provide for not less than 0.3 (1 ft)  of earth between the general surface level of the ground at the Grave Lot and the upper surface level  of the container.  4.15. Vegetation:  a. No person shall plant any tree, shrub or herbaceous perennial inside or outside any plot. All  Permitted permitted planting of trees, Shrubs within the cemetery grounds shall be the  responsibility of Kneehill County;  b. No person shall tamper with or remove any flowers, plant, trees or monuments located within  the cemetery nor touch any monument nor any fence or other structure belonging to the  cemetery;  c. Cut flowers shall be removed from plots by Kneehill County Staff as soon as they become wilted  or unsightly and persons wishing to retain same must remove them within forty‐eight (48) hours  after internment;  d. Artificial flowers shall be allowed on plots until they become unsightly and/or until they become  a significant maintenance problem. Once artificial flowers are removed they will be retained for  thirty (30) days so the owner has time to claim them;  e. Annual flowers shall not be planted on any plot.  5.16. The responsibility for fixing grave covers and headstones is to remain that of the family. In the  event a family member cannot be located, the County will proceed with the necessary maintenance  work.  6.17. Maintenance will comply with the requirements of all Provincial Statutes and regulations  where at a minimum shall consist of mowing grass, trimming trees, repairing and painting fences and  filling minor sunken holes subsidence and settling less than 5 cm (2”) if as necessary to keep the grass  growing and for public safety.  7.18. Straightening headstones and leveling grave covers will be the responsibility of the families  involved and will not be done by the cemetery crew unless a form releasing the County employees  from of any liability for damage of headstones and grave covers is signed by the families responsible.  19. Commencing with the year 1991 the County will charge a fee as per the Master Rates Bylaw for annual  maintenance fee to those organizations who have retained title to cemeteries but in which the County  does maintenance work. This includes Arthurvale, Lumni, Trochu Catholic Church (St. Ann's Cemetery  next to Meehan Cemetery) and Trochu Lutheran (St. John's Evangelical).  8.20. Knehill County with Council approval may complete, for a fee as per the Master Rates Bylaw,  annual grounds maintence, which shall consit of general cemetery mowing operations. This may be  offered only to those organizations who retain title to their cemeteries, and have formally requested  Council for such assistance.  9. Kneehill County reserves the right to alter its regulations set out in this policy.  21. With respect to itmes identified in item #1 of this policy, that being existing covers, bench, fence, railin,  wall, stone, coping, hedge, tree or plants will not be removed and will be grandfathered as of the  approval date of this amended policy.  DISINTERMENT     POLICY Section Policy No. Page Cemetery 2 3 of 5    Policy Title Date: Resolution  No.  Cemetery Policy May 13, 2014     1. No human remains or cremated remains shall be Disinterred from Cemetery unless the County:  a. has received written request for Disinterment from the funeral home in compliance with the  Cemeteries Act, R.S.A. 2000, c. C‐3 and all ammendents theretoo and regulations passed  thereunder;  b. has received payment of all applicable Fees and Charges; and  c. has received Disinterment Permit from the Authorized Person.  2. The funeral home requesting Disinterment on behalf of the Authorized family representative shall  give complete and precise written instructions.  3. The County shall not be liable nor responsible forany errors or omissions in relation to Disinterment.  4. No person other than the funeral home and their contractors acting on behalf of the Authorized  family representative shall open Grave Lot or Niche, or make Disinterment in the Cemetery with out  prior approval from the CAO or Designate and all legislated forms have been completed and  approved.  5. No casket, container or shroud may be opened without a Court Order or the written consent of the  Authorized family representative and the funeral home.  6. No Disinterment shall be made of the first Interment from any double depth Grave Lot in which  second Interment has been made, unless the second Interment is disinterred at the same time at fee  as specified in the Master Rates Bylaw.  7. The County is not responsible for damage to any casket, urn or other container sustained during  Disinterment  8. A replacement casket/container may be required when Disinterring remains, the cost of which shall  be payable by the Authorized family representative.  9. The Authorized family representative shall be responsible for all costs associated with Disinterment.  10.   Notwithstanding the aforementioned, from time to time human remains may be encountered, given  that the Cemetery lands may have been used as pioneer cemeteries. In that event, and assuming no  record of the decedent exists, remains shall be respectfully relocated to location prepared and  designated on the site for the purposes of re‐interring remains that are unexpectedly encountered.     SCATTERING OF CREMATED REMAINS   11. Cremated remains shall be:   a. permitted on the surface of the Cemetery in designated areas as approved by the CAO or  Designate;   b. covered with ground cover by the CAO or Desigante; and  c. non‐recoverable.   1. 12. If all cremated remains are not scattered, the remaining cremated remains shall be interred in a  plot purchased by the family, without container or in biodegradable urn minimum of .3 (1 ft) below the  general surface level of the ground.       POLICY Section Policy No. Page Cemetery 2 4 of 5    Policy Title Date: Resolution  No.  Cemetery Policy May 13, 2014     CEMETERIES OWNED BY KNEEHILL COUNTY   Kneehill County will coordinate the maintenance of the following cemeteries:   1. Gaetz Cemetery ‐ Center of Section 12‐33‐27‐W4 ‐ 1.0 acre in size ‐ Access to Cemetery is gained by  means of a registered easement across S.W. 12‐33‐27‐4 ‐ Title #761120721. Note: No further burials  allowed at this cemetery, per Alberta Regulation #238/90.  2. Huxley Cemetery ‐ Pt. S.W. 17‐34‐23‐4 ‐ 3.27 acres ‐ Title #31W 37.   3. Wimborne Cemetery ‐ Pt. S.W. 26‐33‐26‐W4 ‐ 0.91 of an acre ‐ Title 75 V 158.   4. Wimborne Cemetery Expansion ‐ Pt. N.W. 26‐33‐26‐W4 ‐ 2.06 acres ‐ Title # 931 315 467.   5. Sarcee Butte Cemetery ‐‐ Pt. S.E. 11‐31‐22‐W4 ‐ 4.00 +/‐ ‐ Title 153 I 57.   6. Swalwell Cemetery: ‐ Catholic Portion ‐ Pt. S.W. 34‐29‐24‐W4 ‐ 1.0 acres ‐ Title #741045218 Protestant  Portion ‐ Rawdonville Union Cemetery ‐ Titles 781057038A and 781057038.   7. Manor Cemetery ‐ (Anglican) Pt. N.W. 32‐31‐22‐W4 ‐ The westerly 165 feet of the Northerly 264 feet  of the N.W. 32‐31‐22‐W4 ‐ 1 acre more or less ‐ Title #163 D 248.   8. Meehan Cemetery ‐ Protestant Cemetery ‐ Pt. S.E. 8‐33‐23‐W4 ‐ Title 781039182 ‐ Protestant portion  is in the name of the County The adjacent area is St. Ann's Catholic Cemetery and is looked after by the  Trochu Catholic Church.   9. Torrington West Cemetery (Baptist) ‐ Pt. S.W. 4‐33‐26‐W4 ‐ 2.77 acres ‐ Two Titles 791069693 and  791069693A.   10. Torrington East Cemetery and Mayton Salam Cemetery ‐ Pt. S.W. 2‐33‐26‐W4   11. ‐ 2.20 acres ‐ Two Titles 791069699 and 791069699.   12. Mt. Davis Cemetery ‐ Pt. S.W. 30‐31‐24‐W4 ‐ 1 acre ‐ Title 791097999.   13. Maerz Cemetery ‐ Pt. N.W. 36‐31‐25‐W4 ‐ 2.2 acres ‐ Title 881000758.   14.1. Dunphy Cemetery (Homeland Cemetery) ‐ Pt. N.W. 14‐29‐21‐W4 ‐ Lot 1 Plan 9311075 ‐ Title  931 118424. .  THIRD PARTY OWNED CEMETERIES MAINTAINED BY KNEEHILL COUNTY   1. St. Ann's Cemetery ‐ S.E. 8‐33‐23‐W4 ‐ There are two sections to this cemetery. Kneehill County owns  the Meehan Cemetery portion and the Catholic Archdiocese of Edmonton owns St. Ann's Cemetery. ‐  The County does some maintenance work in the St. Ann's Cemetery but the Catholic Church looks  after the records and is responsible for this cemetery.   2. Arthurvale Cemetery ‐ Pt. N.E. 36‐34‐25‐W4 ‐ Title HG 204‐ 2 acres ‐ Title held by Church of England,  Parish St. Hildas' ‐ County has letter of permission on file to do maintenance work. ‐ Parish looks after  the cemetery and records.      POLICY Section Policy No. Page Cemetery 2 5 of 5    Policy Title Date: Resolution  No.  Cemetery Policy May 13, 2014     3. Lumni Cemetery (Catholic) Pt. S.W. 11‐32‐22‐W4 ‐ 2 acres ‐ Title #83 S 180 ‐ Owner is Catholic  Archdiocese of Edmonton ‐ County has letter of permission on file March 8th, 1978 to do maintenance  work. ‐ Catholic Church looks after the records and is responsible for the cemetery.   4. St. John's Evangelical Lutheran Cemetery Pt. N.E. 30‐33‐23‐W4 ‐ 1 acre ‐ Title XZ 22 Title in name of 3  Trustees Contact Lutheran Church in Trochu ‐ County has letter of permission on file ‐ June 19th, 1978  to do maintenance work in the cemetery. ‐ Parish looks after the records and is responsible for the  cemetery.   5.1. Torrington Zion Lutheran Cemetery (Rempfer Cemetery) ‐ 1/2 acre in size ‐ Title in name of Torrington  Trinity Lutheran Church ‐ Title #791175634 ‐ County has letter of permission on file ‐ May 3rd, 1978 to  do maintenance work in the cemetery. ‐ Torrington Lutheran Church looks after records and is  responsible for the cemetery ‐ Church has requested County no longer do maintenance work (1996).     Records for the cemeteries are maintained in accordance with Bylaw 1530 and amendments there to.         Bob LongJerry Wittstock  Reeve  Al Hoggan  CAO    Approved: May 13, 2014   Amended:   Amended:   Review Date: May 2018  Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  5.5.1    SUBJECT:    Bylaw #1770- Fire Bylaw   MEETING DATE:    2018-06-12   PRESENTED BY:    Debra Grosfield, Communications & Protective Services   BACKGROUND/  PROPOSAL    After review of the Fire Services Bylaw #1712, changes are being proposed to recognize the position of County Fire Chief.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    The edits outlined in red from the previous bylaw provide a clear definition of County Fire Chief, District Fire Chief and Fire Chief. Clarifies the reporting structure of District Fire Chief for the County to County Fire Chief. Clarifies the issuing of, modifying or lifting of fire bans for the County. Current Bylaw 1712 rescinded in its entirety.   COSTS/SOURCE OF  FUNDING:    No costs associated.   COMMUNICATIONS:    With the fire departments in our area.   LINK TO STRATEGIC PLAN:    Safe Community   ATTACHMENTS:    Bylaw Proposed #1770   RECOMMENDED ACTION:    That Council approve the following: 1. Council approve (three readings) as presented.   COUNCIL OPTIONS:  That Council approve the following: 1. Council approve (three readings) as presented. 2. Council send back to Administration for more research. 3. Council receive as information.    REQUEST FOR DECISION   Agenda Item # 5.5.1 2 | Page  MOTION:    That first reading be given to Bylaw #1770, that being a bylaw for the purpose of establishing Fire Protection Services. That second reading be given to Bylaw #1770. Consideration to hold third reading be given to Bylaw #1770. That third reading be given to Bylaw #1770.          Prepared By: Debra Grosfield Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Protective Services and Communications Officer Director of Municipal Services Chief Administrative Officer   BYLAW NO. 1770 FIRE PROTECTION SERVICES A BYLAW OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, FOR THE PURPOSE OF ESTABLISHING FIRE PROTECTION SERVICES WHEREAS the Municipal Government Act, R.S.A. 2000, as amended, provides that a Council of a municipality may pass bylaws for municipal purposes, including the safety, health and welfare of people and the protection of people and property; AND WHEREAS the Forest and Prairie Protection Act, R.S.A. 2000, as amended, requires that the Council of a municipal district fight and control all fires within its boundaries, except within those areas of the municipal district designated a forest protection area; AND WHEREAS the Soil Conservation Act and Kneehill County Stubble Burning Bylaw, as amended, provides that permits for burning stubble are not to be issued without the approval of the Soil Conservation Officer, upon completion of an inspection; AND WHEREAS Kneehill County has been accredited by the Safety Codes Council pursuant to the Safety Codes Act, RSA 2000, in the fire discipline. AND WHEREAS the Council of Kneehill County wishes to regulate the use and setting of fires; NOW THEREFORE the Council of Kneehill County, duly assembled, enacts the following: SECTION 1 DEFINITIONS 1.1 In this Bylaw: a. “Acceptable Fire Pit” means an outdoor receptacle that meets the following specifications: i A minimum of 3 meters clearance, measure from the nearest fire pit edge to the nearest edge or a building, property line, or other combustible material; ii A height not exceeding 0.6 meters when measured from the surrounding grade to the top of the pit opening; iii Equipped with a mesh screen with openings no larger than 12.5 mm; iv Enclosed sides made from bricks, concrete blocks, heavy gauge metal, or other non-combustible materials; and v Not located over any underground utilities or under and aboveground wires. b. “Agreement” means any agreement entered into by Kneehill County and another municipality or agency for the provision of fire protection services. Bylaw No. 1770, Fire Protection Bylaw Page 2 of 16 c. “Apparatus” means any vehicle used by the Service whether on land, water or in the air, and includes vehicles used to transport fire fighters, supplies or any hired equipment. d. “Building” means a structure that is used, or intended to be used, for supporting or sheltering persons or animals or property, except those prescribed by regulation as exempted from the National Building Code. e. “Burning Barrel” means an outdoor receptacle that meets the following specifications: i A minimum of 3 meters clearance measured from the nearest edge to a building or other combustible materials; ii Equipped with a mesh screen with opening no larger than 12.5 mm, secured in place with latches or weights; iii Constructed of non-combustible material; iv Not located over underground utility services or under aboveground wires; and v Not located within any Hamlet District, or as per the Kneehill County Land Use Bylaw. f. “CAO” means Chief Administrative Officer of Kneehill County or designate to act on their behalf. g. “County” means Kneehill County. h. “County Fire Chief” means that person hired by Kneehill County as such who is responsible for County fire resources, operations and oversees management of Fire Departments operated by the County. i. “Council” means the Council of Kneehill County. j. “District Fire Chief” means that person duly appointed as such who is responsible for the resources, operation and management of a District Fire Department in a designated Fire District including any person appointed or designated by the District Fire Chief to act on their behalf. k. “District Fire Department” means a fire department established and operated by a municipality or agency other than the County that provides Fire Protection Services to a Fire District pursuant to a formal Agreement. l. “Enforcement Officer” means a member of the Royal Canadian Mounted Police, a Municipal Bylaw Officer, a Peace Officer, or any person designated by Kneehill County to enforce this Bylaw. m. “Equipment” means any tools, contrivances, devices or materials used by the Service to combat an Incident or other emergency. n. “Fire Ban” means any order from the Province or the CAO/designate in consultation with the Chair of the Fire Management Committee County Fire Bylaw No. 1770, Fire Protection Bylaw Page 3 of 16 Chief in accordance with Section 13 of this Bylaw which prohibits fires in all or in any part of the County’s jurisdiction. o. “Fire Chief” shall mean County Fire Chief or District Fire Chief as identified in the definitions of this bylaw p. “Fire Department” shall mean a division of the Service that is created and owned by Council and capable of delivering Fire Protection services q. “Fire District” means that geographical portion of the County designated by Council as such from time to time. (see Appendix C) r. “Fire Guardian” means that person named or appointed by Council as a Fire Guardian pursuant to the Forest and Prairie Protection Act. s. “Fire Management Committee” means a group of Fire Chiefs and CAO/designate and any others persons recommended by the CAO. That recommend policy and procedures concerning the fire service. t. “Fire Permit” means a permit issued pursuant to the Forest and Prairie Protection Act or this Bylaw. u. “Fire Protection” means those aspects of fire safety as Council may from time to time authorize the Service to perform, including but not limited to fire suppression, investigation, public education, public training and the dissemination of fire safety information. v. “Hamlet District” means an unincorporated community administered by and within the boundaries of Kneehill County. w. “Incident” means a fire or other emergency situation to which the Service has responded or any other class of circumstance where the Service has responded and where a perception of harm to persons or property exists or existed. x. “Incident Commander” means the first qualified Member of the Service in attendance at an Incident who assumes command in accordance with policies and procedures of the Service. y. “Incinerator Fire” means a fire i which is set for the purpose of burning refuse; ii that is confined within a non-combustible structure or container that has the draft and smoke vents thereof covered with a heavy gauge metal screen not exceeding a mesh size of 12.5 millimeters; and iii which is ventilated in such a manner as to preclude the escape of combustible materials, including ash. z. “Member” means any person or officer that is duly appointed by a Fire Chief as a member of a District Fire Department or any person or member or Bylaw No. 1770, Fire Protection Bylaw Page 4 of 16 employee of an agency asked by the Fire Chief to assist at an Incident. aa. “Outdoor Fire” means all fires except vehicle fires, structural fires, an Incinerator Fire, or a Recreational Fire. An Incinerator Fire without the required metal screen, or a Recreational Fire not contained within an Acceptable Fire Pit shall be deemed an Outdoor Fire. bb. “Prohibited Debris” means any material that when burned, will result in the release to the atmosphere of dense smoke, offensive odors or a substance, the release of which is regulated, prohibited or controlled by the Environmental Protection and Enhancement Act, R.S.A. 2000, or regulations thereunder and includes but is not limited to: i animal carcasses; ii animal manure; iii chemicals, and chemical containers; iv combustible material in automobile bodies; v combustible material in automobiles; vi household refuse; vii non-wooden materials; viii paints and painting materials ix pathological waste; x rubber or plastic or anything containing or coated with rubber or plastic or similar substances; xi solid waste from sawmills or planning mills with an annual production in excess of 3500 cubic meters of lumber, unless an authorized Fire Permit has been approved; xii tires; xiii used oil; or xiv wood or wood products containing substances for the purposes of preserving wood. cc. “Property” means any real or personal property, which without limiting the generality of the foregoing includes land and structures. dd. “Public Building” includes any building where the public has general access, whether held under lease or strata title, other than a private dwelling house. ee. “Recreational Fire” means a fire contained within an Acceptable Fire Pit and is set for the purpose of cooking, obtaining warmth or viewing for pleasure. Such fire may only be fueled with seasoned non-treated wood, charcoal, natural gas or propane. ff. “Running Fire” means any fire burning outside of a confined container without being under proper control of any person. gg. “Service” Includes all Fire Departments and District Fire Departments or any other agency, which provides emergency services to the County. Bylaw No. 1770, Fire Protection Bylaw Page 5 of 16 hh. “Smudge Fire” means a fire confined within a non-combustible structure or container that is set on land of one half (1/2) hectare or more in area for the purpose of protecting livestock from insects. ii. “Stubble Burning Permit” means a permit issued by a Soil Conservation Officer under the Kneehill County Stubble Burning Bylaw, as amended. jj. “Structure Fire” means a fire confined to and/or within any building, structure, machine or vehicle which will or is likely to cause the destruction of or damage to such building, structure, machine or vehicle. kk. “Summons” means a summons as defined in the Provincial Offences Procedure Act. SECTION 2 INTERPRETATION 2.1 Wherever the provisions of this Bylaw are at variance with each other, the more restrictive of the two (2) provisions shall apply. 2.2 Where there is any conflict between the provisions of this Bylaw and any other Bylaw of the County, the provisions of this Bylaw shall prevail. SECTION 3 DUTIES AND RESPONSIBILITIES 3.1 The Service shall provide Fire Protection as deemed necessary by Council to safeguard the safety, lives and health of people and to protect people and property. 3.2 The County may be divided into Fire Districts. The CAO may recommend appropriate Fire Districts and emergency response station locations for the control and prevention of emergencies. 3.3 The CAO may recommend to Council agreements with other fire service agencies for the provision of Fire Protection in the whole or any part of the County or a Fire District. 3.4 Where the County is divided into Fire Districts, the CAO may arrange for Fire Protection in each Fire District pursuant to Section 3.2 or by recommending to Council the establishment of a Fire Department for that area or any combination of the foregoing. 3.5 Where Council establishes a Fire Department to provide Fire Protection in a Fire District, Council will appoint a District Fire Chief and a District Deputy Fire Chief of that Fire Department, as may be recommended by the CAO. The appointment will be reviewed on a two (2) year basis. The District Fire Chief will report directly to the County Fire Chief. 3.6 The District Fire Chief shall be responsible for the management of fire fighters, Apparatus and Equipment, first alarm response to Incidents and the provision of fire prevention, education and suppression activities within that Fire District. Bylaw No. 1770, Fire Protection Bylaw Page 6 of 16 3.7 The County may establish a Fire Management Committee consisting of Fire Chiefs and any other persons recommended by the CAO. The Fire Management Committee, if established, shall recommend uniform policy & procedure concerning the Service including but not limited to rules & regulations governing the use and care of Service property, the appointment, recruiting, conduct, discipline and responsibility of Members and any other matter affecting the efficient operation of the Service and Fire Protection in the County. SECTION 4 DELEGATION OF AUTHORITY OF FIRE CHIEF OR INCIDENT COMMANDER 4.1 The Fire Chief, or any Member acting as Incident Commander at an Incident, is empowered to enter or pass through or cause any Member, Apparatus or Equipment of the Service to enter or pass through any Building or premise adjacent or near the scene of an Incident, or to convey through or to use to operate through, in, or from such adjacent or nearby Building or premise any emergency units or Equipment which is deemed necessary. 4.2 The Fire Chief, or any Member acting as Incident Commander at an Incident, is empowered to enter premises or Property where the Incident occurred and to cause any Member, Apparatus or Equipment of the Service to enter, as deemed necessary, in order to combat, control or deal with the Incident. 4.3 The Fire Chief, or any Member acting as Incident Commander at an Incident may prescribe limits in the vicinity of the Incident within which no person or vehicle shall be permitted to come or to remain, unless such person is admitted by order of the Fire Chief or Incident Commander. 4.4 The Fire Chief, or any member acting as the Incident Commander, shall be authorized to call upon Enforcement Officers to enforce restrictions on persons entering within boundaries or limits established as outlined in section 4.3 above. 4.5 The Fire Chief, or any member acting as the Incident Commander, at any Incident is hereby empowered to cause to be pulled down or demolished Buildings or other structures adjacent an Incident when it is considered necessary in order to prevent the spread of any fire or to otherwise mitigate any other emergency. 4.6 The Fire Chief, or any member acting as the Incident Commander, at any Incident is hereby empowered to request equipment or technical expertise when, it is considered necessary to do so to deal with an Incident and to authorize payment for the use of such Equipment. SECTION 5 FIRE GUARDIANS 5.1 The Reeve, Councilors and the CAO by virtue of their office are Fire Guardians for the County, as per the Forest and Prairie Protection Act. 5.2 Each year before the 1st day of April, Council shall appoint a sufficient number of Fire Guardians, for a term not exceeding one year, in accordance with the provisions of the Forest and Prairie Protection Act to carry out provisions of the Forest and Prairie Bylaw No. 1770, Fire Protection Bylaw Page 7 of 16 Protection Act and this Bylaw within the boundaries of the County. SECTION 6 OPEN BURNING AND FIRE PERMITS 6.1 No person shall set, cause to be set, or maintain any Outdoor Fire except in accordance with the provisions of this Bylaw. 6.2 In addition to any Fire Permit required under the Forest and Prairie Protection Act, an additional Fire Permit will be required year-round under this Bylaw. 6.3 Notwithstanding clause 6.2 of this section, any Fire Permit issued pursuant to the Forest and Prairie Protection Act, shall be deemed for all purposes to be a Fire Permit issued pursuant to this Bylaw. 6.4 An application for a Fire Permit for an Outdoor Fire or a Structure Fire shall be made to a Fire Guardian and the Fire Guardian may, with absolute discretion, issue the applicant a Fire Permit. 6.5 Fire Permits issued pursuant to this Bylaw are valid for such period as shall be determined and set by the Fire Guardian issuing the permit and the Fire Permit shall have endorsed thereon the period of time for which said permit is valid. 6.6 Each Fire Permit shall contain the following information: a. the name, legal land address and signature of the applicant and the Fire Guardian; b. the legal and municipal description of the land on which the applicant proposes to set a fire; c. the type and description of material which the applicant proposes to burn; d. the requirements set out by the Fire Guardian that will be taken by the applicant to ensure that the proposed fire remains under control; e. the period of time that the applicant proposes to burn. 6.7 A Fire Permit is not required under this Bylaw for the following: a. an Incinerator Fire or b. a Recreational Fire; or c. a Burning Barrel; or d. fires for the purpose of training firefighters; or e. controlled burns conducted by the County. SECTION 7 JURISDICTION 7.1 The limits of the jurisdiction of the Services will extend to the area and boundaries of Kneehill County and no part of the fire Apparatus or Service shall be used beyond the limits of the County without the express authority of a written contract or mutual aid agreement providing for the supply of firefighting services or other Incident response outside the County boundaries. The CAO may authorize the Service or any portion of it to assist neighboring communities who may be experiencing an emergency. Bylaw No. 1770, Fire Protection Bylaw Page 8 of 16 SECTION 8 REQUIREMENTS TO REPORT / INSPECTIONS 8.1 The owner or authorized agent of any property damaged by fire shall immediately report to the County Fire Chief or the District Fire Chief in the Fire District where the fire occurred and of the particulars of the fire in a form which is satisfactory to the Fire Chief or designate. 8.2 The owner or authorized agent of any person who has experienced a spill or release of a dangerous good as defined in the Transportation of Dangerous Goods Act which is owned, transported or otherwise under their control, shall immediately report to the County Fire Chief or the District Fire Chief in the Fire District where the spill or release occurred and of the particulars of the spill or release in a form which is satisfactory to the Fire Chief or designate. SECTION 9 DISCHARGE OF DUTIES 9.1 Any person charged with the enforcement of this Bylaw, acting in good faith, and without malice for the County in the discharge of their duties, shall hereby not render themselves liable personally and they are hereby relieved from all personal liability for any damage that may occur to persons or property as a result of any act or omission of the Person in the discharge of those duties. 9.2 Any suit brought against a Fire Chief or a Member of the Service, as a result of any personal act or omission performed in the exercise of the duties under this Bylaw shall be legally defended by the County until the final determination of the matter. SECTION 10 FEE FOR SERVICE 10.1 In the event the County directs resources, including fire services, to respond to, to suppress, to extinguish, to control, or to contain any fire, hazardous materials or other incident within the County, including any such action taken by fire services on a false alarm, the CAO may grant approval to the County to charge any costs and expenses incurred by the County in taking such action to: a. The owner or the occupant of the land to which the services were provided; b. The person that is in control of the land to which the services were provided; c. The person who ignited, maintained or allowed the fire, or otherwise caused or created the need for the services. d. The person to whom any Fire Permit was issued, in the case of a fire. 10.2 In respect of the fees or charges described in Appendix B: a. The County may recover such fees or charges as a debt due and owing to the County; or b. In the case of action taken by Services in respect of land within the County, where the fees or charges are not paid upon demand by the County, the amount levied and unpaid shall be charged against the land upon which the fire was started as taxes due and owing in respect of that land. Bylaw No. 1770, Fire Protection Bylaw Page 9 of 16 10.3 Notwithstanding Section 10.1 above, the County may charge fees on a cost recovery basis for any other service provided by the Service in accordance with any policy Council may from time to time make. SECTION 11 PROHIBITIONS 11.1 No person shall impede, obstruct, abuse or in any way hinder a Fire Chief, Incident Commander, or any officer or Member of the Service at any Incident, or any other person in attendance at any Incident who is under the direction of the Fire Chief or Incident Commander. 11.2 No person shall place or leave in place any vehicles, article, thing or matter in such a manner as to interfere with free access or approach to any fire hydrant or service connections. 11.3 No person shall obstruct or otherwise interfere with access roads or streets or other approaches to any fire hydrants, or bodies of water designated for firefighting purposes. 11.4 No person shall in any way impact or hinder any Member of the Service or any person who may be assisting in extinguishing any fire or otherwise acting under the directions of a Fire Chief, or performing any other duties provided for in this Bylaw, and no person shall move any fire hose, or drive a vehicle over any fire hose at any fire without permission of a Fire Chief, or the Incident Commander in charge. 11.5 No person shall place or cause to be placed, any matter or thing, so as to obstruct or interfere with the operation or use of any fire hydrant, service water inlet, or outlet connections on Buildings, fire alarm control panels, manual alarm stations, or any fire detection device, or Equipment. 11.6 No person shall, either directly or indirectly, personally or through an agent, servant or employee kindle a fire and let it become a running fire on any land not their own property, or allow a running fire to pass from their property to the property of another. 11.7 No person or Member of the Service shall light any fire in an area subject to a Fire Ban. A District Fire Department must obtain approval from the CAO to conduct any burn for training purposes during a Fire Ban. 11.8 No person shall light a fire without a Fire Permit pursuant to this Bylaw. 11.9 With the exception of Recreational Fires or Incinerator Fires, no person shall set or maintain an Outdoor Fire whether under permit or otherwise within 15 meters of a structure. 11.10 No person shall allow his or her property, whether owned or occupied, to become a fire hazard through: a. the accumulation of combustible materials, or Bylaw No. 1770, Fire Protection Bylaw Page 10 of 16 b. the lack of maintenance to the property or the structures upon it, or c. any contravention of municipal, provincial or federal regulations 11.11 No person, other than an employee of the County Operations Department or a Member of the Service, shall use a fire hydrant for the purpose of obtaining or discharging water from such hydrant without first receiving permission from the CAO an official of the County or the Service. 11.12 Any person who in any way obstructs, prevents, or refuses to admit a Safety Codes Officer, Fire Inspector or Investigator in, to or upon any land, premises, yards or buildings for the purpose of inspecting or investigating the same, or who incites or abets such action shall be considered in breach of this Bylaw. The Safety Codes Officer(s) for the County shall have all powers as provided for in the Safety Codes Act with reference to the fire discipline. 11.13 No person shall willfully or maliciously destroy or injure any Property at a fire or any Apparatus or Equipment belonging to the Service. 11.14 No person shall falsely represent themselves as an employee or Member of, or connected with the Service. 11.15 No person shall wear, use or possess or have control of any official badge, identification or uniform of the Service except with the consent of a Fire Chief of the Service. 11.16 No person shall use, or have possession or control of any key for any service vehicle or Building unless specifically authorized by the CAO or a Fire Chief of the Service. 11.17 No person shall falsely claim sanction of the Service in soliciting any person, agency, society or company on any matter. 11.18 Any person who refuses to provide or furnish any information required under this Bylaw, when requested by a Member of the Service, or who encourages such, shall be in breach of this Bylaw. 11.19 No person shall burn or cause to be burned Prohibited Debris. 11.20 No person shall operate a Burning Barrel or burn any refuse, garbage, compost, or other materials within a Hamlet District SECTION 12 PENALTIES 12.1 At the discretion of an Enforcement Officer, a Summons may be issued in respect of a Bylaw offence. 12.2 If a Summons is issued in respect of an offence, the Summons must specify the fine amount established by the Bylaw for the offence. 12.3 A person who is charged with an offence may, if a Summons is issued in respect of Bylaw No. 1770, Fire Protection Bylaw Page 11 of 16 the offence, pay the fine amount established by the Bylaw for the offence as enumerated on Appendix B attached hereto and if the amount is paid on or before the required date the person will not be prosecuted for the offence. 12.4 If a Summons is issued in respect of a Bylaw offence, the Summons may: a. specify the fine amount established by the Bylaw for the offence in accordance with Appendix B attached hereto; OR b. require a person to appear in court without the alternative of making a voluntary payment OR c. if the Summons specifies the fine amount established by the Bylaw for the offence, make a voluntary payment equal to the specified fine. 12.5 Unless otherwise specified in this Bylaw, a person who is found guilty of an offence is liable to a fine in an amount not less than that specified in the Bylaw, and not exceeding $10,000.00, and to imprisonment for not more than one year for non-payment of the fine. 12.6 If a person is found guilty of an offence, the court may, in addition to any fine or other penalty imposed, order the person to comply with this Bylaw or a license, permit or other authorization issued under this Bylaw, or a condition of any of them. 12.7 In the case of an offence that is of a continuing nature a contravention constitutes a separate offence in respect of each day or part of a day on which it continues. 12.8 A person who is found guilty of an offence is liable to the imposition of a penalty for the offence that is in addition to a fine so long as the penalty relates to a fee, cost, rate, toll or charge that is associated with the conduct that gives rise to the offence. 12.9 Any person who violates any of the provisions of this Bylaw shall be deemed to be in contravention of this Bylaw. 12.10 Any person who contravenes or allows any other person to contravene any other of the terms, conditions or provisions of this Bylaw shall be deemed to be in contravention of this Bylaw. SECTION 13 FIRE BANS 13.1 For the purpose of fire control, the CAO in consultation with the Chair of the Fire Management Committee County Fire Chief may issue a Fire Ban: a. for all parts of the County; b. on all County issued Fire Permits; or c. to prohibit the lighting or require the extinguishing of any Outdoor Fire set. d. As per Appendix D, Fire Bans Chart 13.2 A Fire Ban made pursuant to this section shall be immediately published to media by the CAO to bring the matter to the attention of the public. 13.3 Fire bans will be lifted or modified at the discretion of the CAO in consultation with Bylaw No. 1770, Fire Protection Bylaw Page 12 of 16 the Chair of the Fire Management Committee County Fire Chief. SECTION 14 SEVERABILITY 14.1 If any provisions of this Bylaw are declared invalid because of any word, phrase, clause, sentence, paragraph, or section of this Bylaw, or any documents which form part of this Bylaw or an application to any person or circumstance is declared invalid, the remaining provisions shall not be affected thereby, but shall remain in force. SECTION 15 REPEAL 15.1 Bylaw number 1712 and all amendments thereto are hereby rescinded. SECTION 16 EFFECTIVE DATE 16.1 This Bylaw comes into effect upon third reading of this Bylaw. This Bylaw shall have force and take effect on the final reading thereof. READ a first time on this _____day of ____________, 2018. READ a second time on this _____ day of ____________, 2018. UNANIMOUS permission for third reading given in Council on the _____ day of _________, 2018. READ a third time and final time of this _______ day of ____________, 2018. Reeve Jerry Wittstock Chief Administrative Officer Al Hoggan Bylaw No. 1770, Fire Protection Bylaw Page 13 of 16 APPENDIX A FIRE PROTECTION SERVICE FEES A.1 Fire and Emergency Apparatus will be billed for at the current Alberta Transportation rate, with the exception of mutual aid apparatus, which will be billed for at the responding agency’s mutual aid rate. A.2 Any other fire related costs including, but not limited to, heavy equipment, private water haulers, specialty equipment and investigation costs, may be billed at the County’s cost for providing the service. Bylaw No. 1770, Fire Protection Bylaw Page 14 of 16 APPENDIX B KNEEHILL COUNTY’S SPECIFIED PENALTIES ALL PENALTIES ARE EXCLUSIVE OF COSTS Offence Under Offence Amount of Fine 11.1 / 11.4 impeding the efforts of persons authorized in this Bylaw to extinguish fire or preserve life or property. $1000.00 (1st offence) $1500.00 (2nd offence) $2500.00 (3rd offence) 11.2 interfering with the Service’s equipment or apparatus required to extinguish a fire or preserve live or property. $1000.00 (1st offence) $1500.00 (2nd offence) $2500.00 (3rd offence) 11.3 / 11.5 obstructing or interfering with access roads, streets, approaches to water supplies, or obstructing the operation or use of any source, connection, alarm control devises or detection equipment. $1000.00 (1st offence) $1500.00 (2nd offence) $2500.00 (3rd offence) 11.6 allowing a fire to become a running fire, or let a running fire pass from owned or occupied property to the property of another. $1500.00 11.7 conducting open burning within 15 meters of a structure $500.00 11.8 lighting a fire without a permit $500.00 (1st offence) $750.00 (2nd offence) $1,000.00 (3rd & subsequent offences) 11.9 light a fire in an area subject to a fire ban $1000.00 11.10 allowing property to become a fire hazard. $1000.00 11.11 use of fire hydrant without consent $1000.00 11.12 obstructing the efforts of a Safety Codes Officer, Fire Inspector or Investigator, or Enforcement Officer $1000.00 11.13 damaging or destroying the Service’s property $1000.00 11.14 false representation as a member $500.00 11.15 unauthorized wearing or possession of Service badge, $500.00 11.16 unauthorized use or possession of Service’s key for buildings, apparatus or equipment $500.00 11.17 falsely claiming sanction of the Service on any matter $500.00 11.18 refusing to provide information or providing false or misleading information to a Member $500.00 11.19 burning Prohibited Debris $1000.00 (1st offence) $1500.00 (2nd offence) $2000.00 (3rd offence) 11.20 operating a Burning Barrel or burning refuse, garbage, compost, or other materials within a Hamlet District $500.00 Bylaw No. 1770, Fire Protection Bylaw Page 15 of 16 APPENDIX C FIRE DISTRICT Bylaw No. 1770, Fire Protection Bylaw Page 16 of 16 APPENDIX D FIRE BANS CHART Document Last Updated February 3, 2016    REQUEST FOR DECISION   Agenda Item #  5.5.2    SUBJECT:    Appointment of Fire Guardian   MEETING DATE:    2018-06-12   PRESENTED BY:    Deb Grosfield, Communications & Protective Services   BACKGROUND/  PROPOSAL    The Forest and Prairie Protection Act requires that each year the Council of a municipal district shall appoint, for a term not exceeding one year with effect from the beginning of April, a sufficient number of fire guardians to enforce the Act within the boundaries of the municipal district.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    As per Bylaw 1712 and amendments there to, Council will appoint Fire Guardians to carry out the roles and responsibilities of the Bylaw. Council appointed Fire Guardians in April 2018 for each fire district as defined. With the addition of the Kneehill County Fire Chief to our organization, we would like to add Dan Ross as one of our Fire Guardians. Administrative staff are able to issue fire permits, should a volunteer fire department member not be available. COSTS/SOURCE OF  FUNDING:  N/A   COMMUNICATIONS:    Communicate with Fire Management Committee Internal with Customer Service   LINK TO STRATEGIC PLAN:    Safe Communities   ATTACHMENTS:    None   RECOMMENDED ACTION:    That Council adds Dan Ross, Kneehill County Fire Chief, as a Fire Guardian for the issuance of Fire Permits to April 2019.   COUNCIL OPTIONS:  1. Appoint Guardian as recommended 2. Send back to Administration for further research MOTION:    That Council adds Dan Ross as Kneehill County Fire Chief as a Fire Guardian for the issuance of Fire Permits to April 2019 for Kneehill County.        Prepared By: Debra Grosfield Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Protective Services and Communications Officer Director of Municipal Services Chief Administrative Officer   Document Last Updated February 27, 2018    REQUEST FOR DECISION   Agenda Item #  6.1    SUBJECT:    Bank Reconciliation – January to March 2018 MEETING DATE:    2018-06-12 PRESENTED BY:  Mike Morton, Director of Corporate Service   BACKGROUND/  PROPOSAL    To request Council’s acceptance of the January to March 2018 Bank Reconciliation.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    The Bank Reconciliation has been completed for the period indicated. A total of $30,000,000 has been invested into 5 GIC’s as per the report attached.   COSTS/SOURCE OF  FUNDING:  N/A   ENGAGEMENT:    Council information.   LINK TO STRATEGIC PLAN:    Fiscal Sustainability   ATTACHMENTS:    January to March 2018 Bank Reconciliation. RECOMMENDED ACTION:    Council accepts the January to March Bank Reconciliation as information. COUNCIL OPTIONS:  1. Receive the January to March 2018 Bank Reconciliation as information. 2. Council provides further direction. MOTION:  That Council receive for information the January to March 2018 Bank Reconciliation Report.      Prepared By: Will Wolfe Approved By: Mike Morton Reviewed By: Al Hoggan Manager of Financial Services Director of Corporate Services Chief Administrative Officer   12-000-00-31200 12-000-00-33210 12-000-00-34700 GENERAL ACCT GICs TAX TRUST TOTALS BANK End of Month Balance 15,740,113.62 30,089,798.63 34,849.92 ADD:Outstanding Deposits 83,856.13 Outstanding Adjustments 0.02 SUBTOTAL 15,823,969.75 30,089,798.65 34,849.92 LESS:Outstanding Cheques 955,313.80 Outstanding Adjustment SUBTOTAL 955,313.80 0.00 0.00 RECONCILED BANK BALANCE 14,868,655.95$ 30,089,798.65$ 34,849.92$ 44,993,304.52$ GL BALANCE 14,868,655.95$ 30,089,798.65$ 34,849.92$ 31/Jan/17 $37,469,981.51 0.00 0.00 0.00 GIC Issuer Term Length Term Days Amount Rate Maturity Value #10 Servus Credit Union Nov 14, 2017 to Aug 11, 2018 270.00 5,000,000.00 1.91%5,070,643.84 #11 Servus Credit Union Dec 7, 2017 to Apr 6, 2018 120.00 5,000,000.00 1.81%5,029,753.42 #12 Servus Credit Union Dec 7, 2017 to June 5, 2018 180.00 5,000,000.00 1.85%5,045,616.44 #13 Servus Credit Union Dec 7, 2017 to June 5, 2018 180.00 5,000,000.00 1.85%5,045,616.44 #14 Servus Credit Union Dec 7, 2017 to June 5, 2018 180.00 5,000,000.00 1.85%5,045,616.44 #15 Servus Credit Union Dec 7, 2017 to June 5, 2018 180.00 5,000,000.00 1.85%5,045,616.44 30,000,000.00 30,282,863.02 BANK RECONCILIATION January 2018 GIC DETAIL 12-000-00-31200 12-000-00-33210 12-000-00-34700 GENERAL ACCT GICs TAX TRUST TOTALS BANK End of Month Balance 13,947,674.78 30,132,450.68 34,895.37 ADD:Outstanding Deposits 213,638.87 Outstanding Adjustments SUBTOTAL 14,161,313.65 30,132,450.68 34,895.37 LESS:Outstanding Cheques 267,125.22 Outstanding Adjustment SUBTOTAL 267,125.22 0.00 0.00 RECONCILED BANK BALANCE 13,894,188.43$ 30,132,450.68$ 34,895.37$ 44,061,534.48$ GL BALANCE 13,894,188.43$ 30,132,450.68$ 34,895.37$ 28/Feb/17 $37,382,712.94 0.00 0.00 0.00 GIC Issuer Term Length Term Days Amount Rate Maturity Value #10 Servus Credit Union Nov 14, 2017 to Aug 11, 2018 270.00 5,000,000.00 1.91%5,070,643.84 #11 Servus Credit Union Dec 7, 2017 to Apr 6, 2018 120.00 5,000,000.00 1.81%5,029,753.42 #12 Servus Credit Union Dec 7, 2017 to June 5, 2018 180.00 5,000,000.00 1.85%5,045,616.44 #13 Servus Credit Union Dec 7, 2017 to June 5, 2018 180.00 5,000,000.00 1.85%5,045,616.44 #14 Servus Credit Union Dec 7, 2017 to June 5, 2018 180.00 5,000,000.00 1.85%5,045,616.44 #15 Servus Credit Union Dec 7, 2017 to June 5, 2018 180.00 5,000,000.00 1.85%5,045,616.44 30,000,000.00 30,282,863.02 BANK RECONCILIATION February 2018 GIC DETAIL 12-000-00-31200 12-000-00-33210 12-000-00-34700 GENERAL ACCT GICs TAX TRUST TOTALS BANK End of Month Balance 11,347,825.59 30,179,672.60 34,945.75 ADD:Outstanding Deposits 73,672.55 Outstanding Adjustments SUBTOTAL 11,421,498.14 30,179,672.60 34,945.75 LESS:Outstanding Cheques 214,573.93 Outstanding Adjustment SUBTOTAL 214,573.93 0.00 0.00 RECONCILED BANK BALANCE 11,206,924.21$ 30,179,672.60$ 34,945.75$ 41,421,542.56$ GL BALANCE 11,206,924.21$ 30,179,672.60$ 34,945.75$ 31/Mar/17 $34,592,981.40 0.00 0.00 0.00 GIC Issuer Term Length Term Days Amount Rate Maturity Value #10 Servus Credit Union Nov 14, 2017 to Aug 11, 2018 270.00 5,000,000.00 1.91%5,070,643.84 #11 Servus Credit Union Dec 7, 2017 to Apr 6, 2018 120.00 5,000,000.00 1.81%5,029,753.42 #12 Servus Credit Union Dec 7, 2017 to June 5, 2018 180.00 5,000,000.00 1.85%5,045,616.44 #13 Servus Credit Union Dec 7, 2017 to June 5, 2018 180.00 5,000,000.00 1.85%5,045,616.44 #14 Servus Credit Union Dec 7, 2017 to June 5, 2018 180.00 5,000,000.00 1.85%5,045,616.44 #15 Servus Credit Union Dec 7, 2017 to June 5, 2018 180.00 5,000,000.00 1.85%5,045,616.44 30,000,000.00 30,282,863.02 BANK RECONCILIATION March 2018 GIC DETAIL Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  6.2    SUBJECT:    Federation of Canadian Municipalities (FCM) Municipal Asset Management Program Funding   MEETING DATE:    2018-06-12   PRESENTED BY:    Mike Morton, Director of Corporate Services   BACKGROUND/  PROPOSAL    Council passed new Financial Policy 16-21: Strategic Asset Management at the Regular Meeting of Council on May 23, 2018. Council also passed Asset Management Program Non-TCA Project as part of the 2018 Capital Budget on May 9, 2018.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    FCM's Municipal Asset Management Program (MAMP) provides funding for projects that will help Canadian cities and communities of all sizes enhance their asset management practices. The goal of the program is to help municipalities make informed investment decisions for infrastructure assets, such as roads, buildings, water supply and sanitation systems, in order to deliver value for money while best serving citizens' needs. The next step in preparing the application is for Council to consider passing a motion to move ahead with the process.   COSTS/SOURCE OF  FUNDING:    Included in 2018 Capital Budget- Non-TCA Projects (B1824) Asset Management Program Project Costs = $65,000 FCM Grant Funding = $50,000 Municipal Funding = $15,000   COMMUNICATIONS:    Council Notes, Directive - Administration   LINK TO STRATEGIC PLAN:    Strategic Priorities Chart – “Next” Fiscal Sustainability   ATTACHMENTS:    Municipal Asset Management Program Guidelines    REQUEST FOR DECISION   Agenda Item # 6.2 2 | Page    RECOMMENDED ACTION:    That Council directs Administration to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for Asset Management Report and Program Development. Furthermore that Kneehill County commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:  Condition Assessment Program Development  Risk Framework Development  Lifecycle Strategy Development Furthermore that Kneehill County commits $15,000.00 from its budget toward the costs of this initiative.   COUNCIL OPTIONS:    (1) That Council direct recommended action. (2) That Council receive for information.   MOTION:    That Council directs Administration to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for Asset Management Report and Program Development; Furthermore, that Kneehill County commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program:  Condition Assessment Program Development  Risk Framework Development  Lifecycle Strategy Development Furthermore, that Kneehill County commits $15,000.00 from its budget toward the costs of this initiative.        Prepared By: Mike Morton Approved By: Mike Morton Reviewed By: Al Hoggan Director of Corporate Services Director of Corporate Services Chief Administrative Officer   Document Last Updated February 27, 2018    REQUEST FOR DECISION   Agenda Item #  6.3    SUBJECT:    2018 First Quarter Financial Report MEETING DATE:    2018-06-12 PRESENTED BY:  Mike Morton, Director of Corporate Services   BACKGROUND/  PROPOSAL  To request Council’s acceptance of the January to March 2018 Financial Reports. DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Notes accompanying the reports: 1. Report cut-off for actual expenses was March 31, 2018. Invoices and work orders received late for that period will be included in the next Quarterly Report. 2. Overall Operating Revenue is at 2.22% and Expenses are at 21.59% as of March 31, 2018. The Operating Report shows some expense variances as of March 31 due to the seasonal work that is completed from May to September. 3. The 2018 Tax Levy Revenue is not in this report and will be presented in the 2nd quarter. 4. Budget transfers to reserves have not been completed as per Note 3. 5. “Page 1” in the Project Report shows a net gravel expense of $698.50, which accounts for the gravel used. Budgeted gravel purchases are reported on the “Contract Purchases” line. 6. The Non TCA and TCA Projects have been funded as per the 2018 Budget. COSTS/SOURCE OF  FUNDING:  N/A   ENGAGEMENT:  Council information.   LINK TO STRATEGIC PLAN:  Fiscal Sustainability   ATTACHMENTS:  January to March 2018 Financial Reports. RECOMMENDED ACTION:    That Council accepts the report as information. COUNCIL OPTIONS: 1. Receive the January to March 2018 Financial Reports as presented. 2. Council provides further direction. MOTION: That Council receives the January to March 2018 Financial Reports as presented.        Prepared By: Will Wolfe Approved By: Mike Morton Reviewed By: Al Hoggan Manager of Financial Services Director of Corporate Services Chief Administrative Officer   KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % REVENUE GENERAL REVENUE PROPERTY TAXES (22,450,764.40) - (22,450,764.40) 0.00% REQUISITIONS (5,471,091.29) - (5,471,091.29) 0.00% RURAL WATER AND WSA TAXES (1,078,042.17) - (1,078,042.17) 0.00% FRONTAGE/SPECIAL BENEFIT LEVY (325,619.00) (1,097.91) (324,521.09) 0.34% OTHER TAXES (100,000.00) (16,326.09) (83,673.91) 16.33% RETURN ON INVESTMENTS (212,000.00) (197,259.57) (14,740.43) 93.05% PENALITES & FINES (100,000.00) (144,867.28) 44,867.28 144.87% SALES TO OTHER GOVERNMENTS - - - OPERATING GRANTS - - - TRANSFER FROM RESERVES - (50,781.89) 50,781.89 TOTAL GENERAL REVENUE (29,737,516.86) (410,332.74) (29,327,184.12) 1.38% ADMINISTRATION SALE OF GOODS AND SERVICES (30,770.00) (4,055.74) (26,714.26) 13.18% OTHER REVENUE (10,300.00) (1,039.76) (9,260.24) 10.09% PENALTIES & FINES (3,500.00) (65.54) (3,434.46) 1.87% OPERATING GRANTS (124,726.00) - (124,726.00) 0.00% TRANSFER FROM RESERVES (159,961.00) (59,308.54) (100,652.46) 37.08% TOTAL ADMINISTRATION (329,257.00) (64,469.58) (264,787.42) 19.58% 1 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % ASSESSMENT SALE OF GOODS AND SERVICES (50.00) - (50.00) 0.00% TRANSFER FROM RESERVES - - - TOTAL ASSESSMENT (50.00) - (50.00) 0.00% FIRE SALE OF GOODS AND SERVICES (2,000.00) - (2,000.00) 0.00% SALES TO OTHER GOVERNMENTS - - - RENTAL INCOME (7,422.00) (4,542.00) (2,880.00) 61.20% OTHER REVENUE - - - LICENSES & PERMITS (100.00) - (100.00) 0.00% PENALTIES & FINES - - - OPERATING GRANTS - - - TRANSFER FROM RESERVES - - - TOTAL FIRE (9,522.00) (4,542.00) (4,980.00) 47.70% EMERGENCY MANAGEMENT OPERATING GRANT (4,000.00) - (4,000.00) 0.00% TOTAL EMERGENCY MANAGEMENT (4,000.00) - (4,000.00) 0.00% 2 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % ENFORCEMENT SALES TO OTHER GOVERNMENTS (30,000.00) (5,103.11) (24,896.89) 17.01% OTHER REVENUE (1,500.00) (384.00) (1,116.00) 25.60% PENALTIES & FINES (30,000.00) (5,762.56) (24,237.44) 19.21% TRANSFER FROM RESERVES - - - TOTAL ENFORCEMENT (61,500.00) (11,249.67) (50,250.33) 18.29% TRANSPORTATION SALE OF GOODS AND SERVICES (117,250.00) (21,318.74) (95,931.26) 18.18% RENTAL INCOME (34,000.00) (9,023.50) (24,976.50) 26.54% OTHER REVENUE (600.00) (90.00) (510.00) 15.00% OPERATING GRANTS - - - TRANSFER FROM RESERVES - - - TOTAL TRANSPORTATION (151,850.00) (30,432.24) (121,417.76) 20.04% WATER SALE OF GOODS AND SERVICES (666,036.00) (118,102.54) (547,933.46) 17.73% SALES TO OTHER GOVERNMENTS (66,000.00) (16,954.61) (49,045.39) 25.69% OTHER REVENUE (2,000.00) (145.00) (1,855.00) 7.25% PENALTIES & FINES (3,500.00) (855.28) (2,644.72) 24.44% TRANSFER FROM RESERVES - - - TOTAL WATER (737,536.00) (136,057.43) (601,478.57) 18.45% 3 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % WASTEWATER SALE OF GOODS AND SERVICES (13,500.00) (2,595.24) (10,904.76) 19.22% TOTAL WASTEWATER (13,500.00) (2,595.24) (10,904.76) 19.22% WASTE MANAGEMENT SALE OF GOODS AND SERVICES (7,000.00) (95.00) (6,905.00) 1.36% SALES TO OTHER GOVERNMENTS (14,000.00) - (14,000.00) 0.00% TOTAL WASTE MANAGEMENT (21,000.00) (95.00) (20,905.00) 0.45% HEALTH SERVICES RENTAL INCOME (41,667.00) - (41,667.00) 0.00% TOTAL HEALTH SERVICES (41,667.00) - (41,667.00) 0.00% CEMETERIES SALE OF GOODS AND SERVICES (5,800.00) (1,050.00) (4,750.00) 18.10% TOTAL CEMETERIES (5,800.00) (1,050.00) (4,750.00) 18.10% PLANNING SALE OF GOODS AND SERVICES (27,200.00) (7,990.00) (19,210.00) 29.38% LICENSES & PERMITS (50,000.00) (14,397.54) (35,602.46) 28.80% OPERATING GRANTS - - - TOTAL PLANNING (77,200.00) (22,387.54) (54,812.46) 29.00% 4 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % AGRICULTURAL SERVICES SALE OF GOODS AND SERVICES (19,000.00) (746.83) (18,253.17) 3.93% RENTAL INCOME (12,000.00) (450.00) (11,550.00) 3.75% OPERATING GRANTS (218,359.46) - (218,359.46) 0.00% TOTAL AGRICULTURAL SERVICES (249,359.46) (1,196.83) (248,162.63) 0.48% RECREATION SALE OF GOODS AND SERVICES (62,900.00) (15,766.62) (47,133.38) 25.07% OPERATING GRANTS - - - TRANSFER FROM RESERVES - - - TOTAL RECREATION (62,900.00) (15,766.62) (47,133.38) 25.07% TOTAL REVENUE (31,502,658.32) (700,174.89) (30,802,483.43) 2.22% 5 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % EXPENSES GENERAL EXPENSES SCHOOL FOUNDATION REQUISITION 5,333,019.82 1,452,725.98 3,880,293.84 27.24% SEPERATE SCHOOL REQUISITION 52,525.13 11,592.14 40,932.99 22.07% KNEEHILL HOUSING AUTHORITY 38,943.78 38,943.78 - 100.00% DIP / LINEAR REQUISITION 46,568.38 - 46,568.38 0.00% TRANSFER TO OTHER GOVERNMENTS 250,000.14 - 250,000.14 0.00% TRANSFERS TO LOCAL BOARDS & AGENCIES 45,000.00 - 45,000.00 0.00% TRANSFERS TO INDIVIDUALS & ORGANIZATIONS 247,119.07 82,004.08 165,114.99 33.18% CONTRACT & GENERAL SERVICES 13,847.00 13,472.69 374.31 97.30% MATERIAL, GOODS, SUPPLIES & UTILITIES - 50,000.00 (50,000.00) PROVISION FOR ALLOWANCES 400,000.00 - 400,000.00 0.00% AMORTIZATION OF TCA - - - LOSS ON DISPOSAL - - - OTHER EXPENSES - - - TRANSFER TO RESERVES 330,012.86 - 330,012.86 0.00% TOTAL GENERAL 6,757,036.18 1,648,738.67 5,108,297.51 24.40% 6 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % LEGISLATIVE SALARIES, WAGES & BENEFITS 262,633.28 45,958.89 216,674.39 17.50% CONTRACT & GENERAL SERVICES 266,720.00 82,982.24 183,737.76 31.11% MATERIAL, GOODS, SUPPLIES & UTILITIES 29,040.00 831.53 28,208.47 2.86% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE 3,500.00 - 3,500.00 0.00% TOTAL LEGISLATIVE 561,893.28 129,772.66 432,120.62 23.10% ADMINISTRATION SALARIES, WAGES & BENEFITS 2,151,320.79 437,035.86 1,714,284.93 20.31% CONTRACT & GENERAL SERVICES 683,138.30 191,519.24 491,619.06 28.04% MATERIAL, GOODS, SUPPLIES & UTILITIES 307,306.00 93,460.13 213,845.87 30.41% PURCHASES FROM OTHER GOVERNMENTS 4,080.00 657.56 3,422.44 16.12% OTHER EXPENSES 8,070.00 1,626.45 6,443.55 20.15% TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE 421,199.00 - 421,199.00 0.00% TOTAL ADMINISTRATION 3,575,114.09 724,299.24 2,850,814.85 20.26% 7 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % ASSESSMENT SALARIES, WAGES & BENEFITS - - - CONTRACT & GENERAL SERVICES 119,150.00 53,763.95 65,386.05 45.12% MATERIAL, GOODS, SUPPLIES & UTILITIES - - - PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL ASSESSMENT 119,150.00 53,763.95 65,386.05 45.12% FIRE SALARIES, WAGES & BENEFITS 138,848.73 14,490.69 124,358.04 10.44% CONTRACT & GENERAL SERVICES 323,631.00 82,547.14 241,083.86 25.51% MATERIAL, GOODS, SUPPLIES & UTILITIES 42,470.00 8,565.46 33,904.54 20.17% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFERS TO INDIVIDUALS & ORGANIZATIONS 25,000.00 - 25,000.00 0.00% TRANSFER TO OTHER GOVERNMENTS 224,000.00 - 224,000.00 0.00% TRANSFER TO RESERVES - - - TOTAL FIRE 753,949.73 105,603.29 648,346.44 14.01% 8 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % EMERGENCY MANAGEMENT SALARIES, WAGES & BENEFITS 13,321.40 2,886.68 10,434.72 21.67% CONTRACT & GENERAL SERVICES 9,400.00 - 9,400.00 0.00% MATERIAL, GOODS, SUPPLIES & UTILITIES 2,500.00 547.74 1,952.26 21.91% TRANSFER TO RESERVES - - - TOTAL EMERGENCY MANAGEMENT 25,221.40 3,434.42 21,786.98 13.62% ENFORCEMENT SALARIES, WAGES & BENEFITS 250,549.80 44,972.33 205,577.47 17.95% CONTRACT & GENERAL SERVICES 100,942.08 9,547.06 91,395.02 9.46% MATERIAL, GOODS, SUPPLIES & UTILITIES 33,000.00 3,666.96 29,333.04 11.11% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVES - - - TOTAL ENFORCEMENT 384,491.88 58,186.35 326,305.53 15.13% 9 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % HEALTH AND SAFETY SALARIES, WAGES & BENEFITS 97,999.58 21,364.06 76,635.52 21.80% CONTRACT & GENERAL SERVICES 19,950.00 3,714.82 16,235.18 18.62% MATERIAL, GOODS, SUPPLIES & UTILITIES 9,750.00 40.00 9,710.00 0.41% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL HEALTH AND SAFETY 127,699.58 25,118.88 102,580.70 19.67% TRANSPORTATION SALARIES, WAGES & BENEFITS 3,673,314.81 689,651.23 2,983,663.58 18.77% CONTRACT & GENERAL SERVICES - ROAD PROJECTS 113,500.00 3,269.00 110,231.00 2.88% CONTRACT & GENERAL SERVICES - GRAVEL 4,000.00 - 4,000.00 0.00% CONTRACT & GENERAL SERVICES - GRADER 560,000.00 72,042.02 487,957.98 12.86% CONTRACT & GENERAL SERVICES 351,812.55 147,714.61 204,097.94 41.99% MATERIAL, GOODS, SUPPLIES & UTILITIES - FUEL 815,000.00 190,029.11 624,970.89 23.32% MATERIAL, GOODS, SUPPLIES & UTILITIES - GROUND 362,500.00 15,226.56 347,273.44 4.20% MATERIAL, GOODS, SUPPLIES & UTILITIES- SHOP 702,250.00 210,025.13 492,224.87 29.91% MATERIAL, GOODS, SUPPLIES & UTILITIES - UTILITIES 173,195.00 50,948.33 122,246.67 29.42% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL TRANSPORTATION 6,755,572.36 1,378,905.99 5,376,666.37 20.41% 10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % BRIDGES SALARIES, WAGES & BENEFITS - - - CONTRACT & GENERAL SERVICES 145,000.00 - 145,000.00 0.00% MATERIAL, GOODS, SUPPLIES & UTILITIES - - - PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL BRIDGES 145,000.00 - 145,000.00 0.00% WATER SALARIES, WAGES & BENEFITS 507,863.50 102,609.31 405,254.19 20.20% CONTRACT & GENERAL SERVICES 79,967.69 24,873.42 55,094.27 31.10% MATERIAL, GOODS, SUPPLIES & UTILITIES 895,595.45 203,603.90 691,991.55 22.73% PURCHASES FROM OTHER GOVERNMENTS 69,199.00 - 69,199.00 0.00% OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - FINANCING - PRINCIPLE/INTEREST - - - TOTAL WATER 1,552,625.64 331,086.63 1,221,539.01 21.32% 11 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % WASTEWATER SALARIES, WAGES & BENEFITS 71,807.20 15,399.71 56,407.49 21.45% CONTRACT & GENERAL SERVICES - - - MATERIAL, GOODS, SUPPLIES & UTILITIES 22,630.00 262.20 22,367.80 1.16% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL WASTEWATER 94,437.20 15,661.91 78,775.29 16.58% WASTE MANAGEMENT SALARIES, WAGES & BENEFITS 142,816.68 29,779.78 113,036.90 20.85% CONTRACT & GENERAL SERVICES 74,175.69 34,600.45 39,575.24 46.65% MATERIAL, GOODS, SUPPLIES & UTILITIES 3,820.00 1,177.57 2,642.43 30.83% PURCHASES FROM OTHER GOVERNMENTS 204,267.00 195,239.00 9,028.00 95.58% OTHER EXPENSES 87,866.00 45,759.36 42,106.64 52.08% TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL WASTE MANAGEMENT 512,945.37 306,556.16 206,389.21 59.76% HEALTH SERVICES CONTRACT & GENERAL SERVICES 32,531.01 2,751.02 29,779.99 8.46% TRANSFER TO RESERVES - - - TOTAL HEALTH SERVICES 32,531.01 2,751.02 29,779.99 8.46% 12 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % CEMETERY SALARIES, WAGES & BENEFITS 92,579.19 7,037.31 85,541.88 7.60% CONTRACT & GENERAL SERVICES 10,000.00 - 10,000.00 0.00% MATERIAL, GOODS, SUPPLIES & UTILITIES 5,000.00 - 5,000.00 0.00% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL CEMETERY 107,579.19 7,037.31 100,541.88 6.54% PLANNING AND DEVELOPMENT SALARIES, WAGES & BENEFITS 378,102.43 75,421.66 302,680.77 19.95% CONTRACT & GENERAL SERVICES 115,076.12 24,554.37 90,521.75 21.34% MATERIAL, GOODS, SUPPLIES & UTILITIES 1,000.00 - 1,000.00 0.00% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL PLANNING AND DEVELOPMENT 494,178.55 99,976.03 394,202.52 20.23% 13 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % ECONOMIC DEVELOPMENT SALARIES, WAGES & BENEFITS - - - CONTRACT & GENERAL SERVICES - 437.32 (437.32) MATERIAL, GOODS, SUPPLIES & UTILITIES - - - PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL ECONOMIC DEVELOPMENT - 437.32 (437.32) AGRICULTURAL SALARIES, WAGES & BENEFITS 209,565.97 27,599.75 181,966.22 13.17% CONTRACT & GENERAL SERVICES 287,791.37 24,885.19 262,906.18 8.65% MATERIAL, GOODS, SUPPLIES & UTILITIES 171,000.00 13,162.70 157,837.30 7.70% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES 20,000.00 3,254.57 16,745.43 16.27% TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVES - - - TOTAL AGRICULTURAL 688,357.34 68,902.21 619,455.13 10.01% 14 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % RECREATION SALARIES, WAGES & BENEFITS 398,186.93 35,736.37 362,450.56 8.97% CONTRACT & GENERAL SERVICES 147,673.43 14,663.36 133,010.07 9.93% MATERIAL, GOODS, SUPPLIES & UTILITIES 130,810.00 2,579.28 128,230.72 1.97% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS 44,489.53 - 44,489.53 0.00% TRANSFERS TO LOCAL BOARDS and AGENCIES - - - TRANSFERS TO INDIVIDUALS & ORGANIZATIONS - - - TRANSFER TO RESERVE - - - TOTAL RECREATION 721,159.89 52,979.01 668,180.88 7.35% CULTURAL TRANSFERS TO LOCAL BOARDS and AGENCIES 50,489.46 51,310.26 (820.80) 101.63% TOTAL CULTURAL 50,489.46 51,310.26 (820.80) 101.63% TOTAL EXPENSES 23,459,432.15 5,064,521.31 18,394,910.84 21.59% 15 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % NET REVENUE OVER EXPENSES BEFORE ADJUSTMENTS (8,043,226.17) 4,364,346.42 (12,407,572.59) -54.26% CONTRA'S TO OPERATING - (209,011.64) 209,011.64 TOTAL TRANSFER TO GRAVEL INVENTORY PROJECTS 167,710.70 - 167,710.70 0.00% TOTAL TRANSFER TO NON TCA PROJECTS 1,380,000.00 - 1,380,000.00 0.00% TOTAL TRANSFER TO TCA PROJECTS 6,495,515.47 23,338.96 6,472,176.51 0.36% NET REVENUE OVER EXPENSES AFTER ADJUSTMENTS 0.00 4,178,673.74 (4,178,673.74) 16 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % GRAVEL ACQUISITION PROJECTS FUNDING: FROM OPERATING (167,710.70) - (167,710.70) 0.00% FROM GRANTS (2,843,962.83) (344,548.05) (2,499,414.78) 12.12% FROM RESERVES (88,347.00) - (88,347.00) 0.00% EXPENSES: PROJECTS - - - CONTRACT PURCHASES 2,932,309.83 344,548.05 2,587,761.78 11.75% GRAVEL USED FROM INVENTORY - 698.50 (698.50) TRANSFER TO RESERVES 167,710.70 - 167,710.70 0.00% NET GRAVEL ACQUISITION PROJECTS - 698.50 (698.50) 1 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % NON TCA PROJECTS ADMINISTRATION PROJECTS FUNDING PROJECTS: FROM OPERATING (55,000.00) - (55,000.00) 0.00% FROM GRANTS (50,000.00) - (50,000.00) 0.00% FROM RESERVES (67,404.74) (11,357.50) (56,047.24) 16.85% PROJECT EXPENSES PROJECTS 172,404.74 11,357.50 161,047.24 6.59% ADMINISTRATION PROJECTS NET BALANCE - - - TRANSPORTATION PROJECTS FUNDING PROJECTS: FROM OPERATING (1,250,000.00) - (1,250,000.00) 0.00% FROM GRANTS - - - FROM RESERVES (1,200,000.00) - (1,200,000.00) 0.00% PROJECT EXPENSES: PROJECTS 2,450,000.00 - 2,450,000.00 0.00% TRANSPORTATION PROJECTS NET BALANCE - - - 2 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % WATER PROJECTS FUNDING PROJECTS: FROM OPERATING (30,000.00) - (30,000.00) 0.00% FROM RESERVES (36,858.75) (6,592.00) (30,266.75) 17.88% PROJECTS EXPENSES: PROJECTS 66,858.75 6,592.00 60,266.75 9.86% WATER PROJECTS NET BALANCE - - - WASTEWATER PROJECTS FUNDING PROJECTS: FROM OPERATING - - - FROM RESERVES (45,712.75) (3,462.50) (42,250.25) 7.57% PROJECTS EXPENSES: PROJECTS 45,712.75 3,462.50 42,250.25 7.57% WASTEWATER PROJECTS NET BALANCE - - - 3 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % WASTE MANAGEMENT PROJECTS FUNDING PROJECTS: FROM OPERATING (20,000.00) - (20,000.00) 0.00% FROM RESERVES - - - PROJECTS EXPENSES: PROJECTS 20,000.00 - 20,000.00 0.00% WASTEWATER PROJECTS NET BALANCE - - - CEMETERY PROJECTS FUNDING PROJECTS: FROM OPERATING - - - FROM RESERVES (11,020.07) (665.85) (10,354.22) 6.04% PROJECT EXPENSES: PROJECTS 11,020.07 665.85 10,354.22 6.04% CEMETERY PROJECTS NET BALANCE - - - 4 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % PLANNING AND DEVELOPMENT PROJECTS FUNDING PROJECTS: FROM OPERATING - - - FROM GRANTS - - - FROM RESERVES (8,996.00) (1,812.00) (7,184.00) 20.14% PROJECT EXPENSES: PROJECTS 8,996.00 1,812.00 7,184.00 20.14% PLANNING AND DEVELOPMENT PROJECTS NET BALANCE - - - RECREATION PROJECTS FUNDING PROJECTS: FROM OPERATING (25,000.00) - (25,000.00) 0.00% FROM GRANTS (75,000.00) - (75,000.00) 0.00% FROM RESERVES - - - PROJECT EXPENSES: PROJECTS 100,000.00 - 100,000.00 0.00% RECREATION PROJECTS NET BALANCE - - - 5 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % NON TCA PROJECTS TOTAL OF ALL DEPARTMENTS FUNDING PROJECTS: FROM OPERATING (1,380,000.00) - (1,360,000.00) 0.00% FROM GRANTS (125,000.00) - (125,000.00) 0.00% FROM RESERVES (1,369,992.31) (23,889.85) (1,346,102.46) 1.74% PROJECT EXPENSES: PROJECTS 2,874,992.31 23,889.85 2,831,102.46 0.83% ALL DEPARTMENTS NET BALANCE - - 0.00 6 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % TANGIBLE CAPITAL ASSET (TCA) PROJECTS ADMINISTRATION FUNDING CAPITAL PROJECTS: FROM OPERATING (796,614.04) - (796,614.04) 0.00% RESERVES (80,000.00) - (80,000.00) 0.00% SALE OF TANGIBLE CAPTIAL ASSETS (4,000.00) - (4,000.00) 0.00% CAPITAL PROJECT EXPENSES: VEHICLES 80,000.00 - 80,000.00 0.00% TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE 773,935.47 - 773,935.47 0.00% CAPITAL EQUIPMENT PLAN 26,678.57 - 26,678.57 0.00% ADMINISTRATION NET BALANCE (0.00) - (0.00) 0.00% 7 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % FIRE FUNDING CAPITAL PROJECTS: FROM OPERATING (365,543.33) - (365,543.33) 0.00% RESERVES (100,000.00) - (100,000.00) 0.00% SALE OF TANGIBLE CAPTIAL ASSETS (1,000.00) - (1,000.00) 0.00% CAPITAL PROJECT EXPENSES: VEHICLES 100,000.00 - 100,000.00 0.00% TRANSFER TO CAPITAL RESERVE: CAPITAL EQUIPMENT PLAN 366,543.33 - 366,543.33 0.00% FIRE NET BALANCE - - - ENFORCEMENT FUNDING CAPITAL PROJECTS: FROM OPERATING (84,100.00) - (84,100.00) 0.00% CAPITAL PROJECT EXPENSES: VEHICLES 52,000.00 - 52,000.00 0.00% TRANSFER TO CAPITAL RESERVE: CAPITAL EQUIPMENT PLAN 32,100.00 - 32,100.00 0.00% ENFORCEMENT NET BALANCE - - - 8 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % TRANSPORTATION FUNDING CAPITAL PROJECTS: FROM OPERATING (1,868,212.48) (11,767.50) (1,856,444.98) 0.63% GRANTS AND CONTRIBUTED (401,703.00) - (401,703.00) 0.00% RESERVES (8,062,234.58) (451,123.00) (7,611,111.58) 5.60% SALE OF TANGIBLE CAPTIAL ASSETS (336,564.00) - (336,564.00) 0.00% CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES 8,024,810.58 35,011.50 7,989,799.08 0.44% MACHINERY AND EQUIPMENT 933,424.00 427,879.00 505,545.00 45.84% VEHICLES 129,000.00 - 129,000.00 0.00% TRANSFER TO CAPITAL RESERVE: CAPITAL EQUIPMENT PLAN 1,581,479.48 - 1,581,479.48 0.00% TRANSPORTATION NET BALANCE - - - BRIDGES FUNDING CAPITAL PROJECTS: FROM OPERATING (300,000.00) (1,343.00) (298,657.00) 0.45% CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES 300,000.00 1,343.00 298,657.00 0.45% TRANSFER TO CAPITAL RESERVE: BRIDGES NET BALANCE - - - 9 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % WATER FUNDING CAPITAL PROJECTS: FROM OPERATING (1,542,208.79) (5,988.46) (1,536,220.33) 0.39% RESERVES (4,710,048.00) (4,749.00) (4,705,299.00) 0.10% SALE OF TANGIBLE CAPTIAL ASSETS (8,000.00) - (8,000.00) 0.00% CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES 4,700,548.00 - 4,700,548.00 0.00% MACHINERY AND EQUIPMENT 6,000.00 4,749.00 1,251.00 79.15% VEHICLES 77,500.00 5,988.46 71,511.54 7.73% TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE 1,403,661.17 - 1,403,661.17 0.00% CAPITAL EQUIPMENT PLAN 72,547.62 - 72,547.62 0.00% WATER NET BALANCE - - - WASTE MANAGEMENT FUNDING CAPITAL PROJECTS: FROM OPERATING (40,000.00) - (40,000.00) 0.00% CAPITAL PROJECT EXPENSES: LAND IMPROVEMENTS 40,000.00 - 40,000.00 0.00% TRANSFER TO CAPITAL RESERVE: WASTE MANAGEMENT NET BALANCE - - - 10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % HEALTH SERVICES FUNDING CAPITAL PROJECTS: FROM OPERATING (50,000.00) - (50,000.00) 0.00% RESERVES (26,183.56) (1,869.97) (24,313.59) 7.14% CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES - - - BUILDINGS 76,183.56 1,869.97 74,313.59 2.45% TRANSFER TO CAPITAL RESERVE: HEALTH SERVICES NET BALANCE - - - CEMETERY FUNDING CAPITAL PROJECTS: FROM OPERATING (16,000.00) - (16,000.00) 0.00% CAPITAL PROJECT EXPENSES: LAND IMPROVEMENTS 16,000.00 - 16,000.00 0.00% TRANSFER TO CAPITAL RESERVE: CEMETERY NET BALANCE - - - 11 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % AGRICULTURAL FUNDING CAPITAL PROJECTS: FROM OPERATING (101,146.35) - (101,146.35) 0.00% RESERVES (52,000.00) - (52,000.00) 0.00% SALE OF TANGIBLE CAPTIAL ASSETS (10,000.00) - (10,000.00) 0.00% CAPITAL PROJECT EXPENSES: VEHICLES 52,000.00 - 52,000.00 0.00% TRANSFER TO CAPITAL RESERVE: CAPITAL EQUIPMENT PLAN 111,146.35 - 111,146.35 0.00% AGRICULTURAL NET BALANCE - - - 12 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % RECREATION FUNDING CAPITAL PROJECTS: FROM OPERATING (1,331,690.48) (4,240.00) (1,327,450.48) 0.32% RESERVES (287,022.12) - (287,022.12) 0.00% SALE OF TANGIBLE CAPTIAL ASSETS (52,500.00) - (52,500.00) 0.00% CAPITAL PROJECT EXPENSES: LAND IMPROVEMENTS 127,022.12 - 127,022.12 0.00% MACHINERY AND EQUIPMENT 545,000.00 4,240.00 540,760.00 0.78% VEHICLES 120,000.00 - 120,000.00 0.00% TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE 750,000.00 - 750,000.00 0.00% CAPITAL EQUIPMENT PLAN 129,190.48 - 129,190.48 0.00% RECREATION NET BALANCE - - - 13 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2018 Fiscal Year 2018 Budget As of March 31, 2018 Actual 2018 Budget vs Actual Variance 2018 Budget vs Actual Var % TANGIBLE CAPITAL ASSET (TCA) PROJECTS TOTAL OF ALL DEPARTMENTS FUNDING CAPITAL PROJECTS: FROM OPERATING (6,495,515.47) (23,338.96) (6,472,176.51) 0.36% GRANTS AND CONTRIBUTED (401,703.00) - (401,703.00) 0.00% RESERVES (13,317,488.26) (457,741.97) (12,859,746.29) 3.44% SALE OF TANGIBLE CAPTIAL ASSETS (412,064.00) - (412,064.00) 0.00% TOTAL FUNDING (20,626,770.73) (481,080.93) (20,145,689.80) 2.33% CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES 13,025,358.58 36,354.50 12,989,004.08 0.28% BUILDINGS 76,183.56 1,869.97 74,313.59 2.45% LAND IMPROVEMENTS 183,022.12 - 183,022.12 0.00% LAND - - - MACHINERY AND EQUIPMENT 1,484,424.00 436,868.00 1,047,556.00 29.43% VEHICLES 610,500.00 5,988.46 604,511.54 0.98% TOTAL PROJECTS 15,379,488.26 481,080.93 14,898,407.33 3.13% TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE 2,927,596.64 - 2,927,596.64 0.00% CAPITAL EQUIPMENT PLAN 2,319,685.83 - 2,319,685.83 0.00% ALL DEPARTMENTS NET BALANCE - - - 14 Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  8.1    SUBJECT:    B is for Brady Memorial Golf Tournament 2018   MEETING DATE:    2018-06-12   PRESENTED BY:    Al Hoggan, CAO   BACKGROUND/  PROPOSAL    Administration received a request from the B is for Brady Memorial Fund 2018 Golf Tournament organizers. They are raising funds for the Rotary Flames House. This is the 2nd year for this event. Last year they raised $15,000 for the B is for Brady Memorial Fund. Their goal is to raise $100,000 by November 13, 2018 (Brady’s 10th birthday) to be invested into the Investors Group Dividend Fund which invests 100% in Canadian companies. Long term average returns on the fund have been just over 7%/year. Every year the account will donate 5% of the total amount to the Rotary Flames House to help them with ongoing costs and operations. The golf tournament will be held on July 21, 2018 at the Three Hills Golf Course.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    The levels of sponsorship are as follows: Supper Sponsorship- $1,000 Hole Sponsorship- $500 Prize Sponsorship- We have a Bernie Brown Print in stock valued at $150.00 Golf Package Sponsor- Need 72 branded items to be included in golfer supply package. We have in stock 72 Beverage Wrenches at a price of $61.20 (72 x $.85) Last year Kneehill County donated a Bernie Brown print and 72 Kneehill County Foam Can Coolers.   COSTS/SOURCE OF  FUNDING:    If Council decides on supper or hole sponsorship the funds could come from Recreation, Community, Arts & Cultural Events Policy # 15-7, G/L 97-000-00- 27740. If Council decides on Golf package or Prize sponsorship the funds would come from G/L 12-000-00-22210- Advertising/Public Relations. COMMUNICATIONS:    N/A LINK TO STRATEGIC PLAN:    N/A ATTACHMENTS:    B is for Brady Memorial Golf Tournament Sponsorship Request Letter. RECOMMENDED ACTION: Council Decision. COUNCIL OPTIONS: 1. Approve sponsorship 2. Receive as information. MOTION: Council Decision.        Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer   B is for Brady Memorial Golf Tournament 2018 July 21, 2018 2pm Three Hills Golf Course SPONSORSHIP PACKAGE Dear Supporter, It’s time for the 2nd annual B is for Brady Memorial Golf Tournament. This year’s tournament will be held on Saturday July 21, 2018 at the Three Hills Golf Course. The B is for Brady Memorial Golf Tournament raises funds to help support the Rotary Flames House, and we would like to give you this opportunity to support a very worthy cause and promote your business. Thanks to generous community support like yours, The Rotary Flames House – Alberta’s first pediatric hospice - has become a place of solace and comfort for families of children with progressive, life- threatening illness. Here, they can find the care they need during their child’s end-of-life journey and well before that point through much-needed respite care. Rotary Flames House offers rest and renewal for families dealing with the demands of caring for children with medically complex and incurable illness. At the same time, the team customizes programming for these special youngsters so they can make the most of every moment of their childhoods. We are very passionate about supporting the Rotary Flames House as our son Brady utilized both the respite services for 3 years, and the End of Life care for 3 months. The Rotary Flames House gave us the support we needed to ensure Brady had the best quality of life, while nurturing us as a family. In the 2016/2017 year The Rotary Flames House offered families 1,908 NIGHTS OF CARE 266 DAYS OF PROGRAMMING 7 FAMILY SUITES AVAILABLE FOR OVERNIGHT STAYS 4 -TO-5 CHILDREN PER DAY WHOM REQUIRE RESPITE CARE 1 -TO-2 THERAPEUTIC DAY PROGRAMS OFFERED PER WEEK 300+ TOTAL ROTARY/FLAMES HOUSE ADMISSIONS 235 ADMISSIONS FOR RESPITE CARE 44 ADMISSIONS FOR SYMPTOM MANAGEMENT AND TRANSITIONAL CARE 21 ADMISSIONS FOR END OF LIFE Currently all respite services and grief support services are donor funded. Last year we raised over $15,000 for the B is for Brady Memorial Fund, getting us closer to our $100,000 goal by Brady’s 10th birthday, which is on November 13, 2018. The B is for Brady Memorial Fund isn't your typical fundraising account. The account is through the Investors Group Charitable Giving Program. The investment fund used is the Investors Group Dividend Fund which invests 100% in Canadian companies. Long term average returns on the fund have been just over 7%/year. Each & every year the account will donate 5% of the total amount in the fund to the Rotary Flames H ouse to help them with ongoing costs & operations to as they help families with children in need. Your donation wouldn’t just impact the house this year, it’ll continue to impact the house each year moving forward. We look forward to this year’s event and hope you will take part, whether you play in the tournament, sponsor a hole, or simply make a donation you make a definite and immediate impact. Please find attached more information on the tournament as well as the sponsorship opportunities. If you have any questions regarding the tournament or sponsorship please contact Jacci Tainsh at 403-443-1420 or email forbrady7@gmail.com. Thank you for your support. I look forward to seeing you on July 21, 2018. Sincerely, Jacci Tainsh B is for Brady Memorial Golf Tournament • July 21, 2018 • 2 pm start • $60 per person, includes golf, cart and supper • $80 Super ticket, includes golf, cart, supper, 3 putting contest entries and 1 team mulligan • 9 holes, 4 person best ball format • Supper to follow • silent auction and 50/50 Sponsorship Opportunities Supper Sponsor $1000 - 2 available Benefits • Sponsor signs on tables at supper • Listed as supper sponsor on sponsorship board in prominent location • Recognition in the Three Hills Capital, as well as forbrady.ca • Tax receipt included (A representative from Investors Group will follow up after the event to issue tax receipt) • Opportunity to supply branded items in golfer package (72) Cheques can be made payable to: Strategic Charitable Giving Foundation Bank of Nova Scotia, Scotia Plaza 44 King Street West Toronto, Ontario Pick up can be arranged for cheques or they can be mailed to: B is for Brady 55 Tuscany Summit Bay NW Calgary, Alberta T3L 0B7 Hole Sponsor $500 – 18 available • Sponsor sign at hole • Listed as hole sponsor on sponsorship board in prominent location • Recognition in the Three Hills Capital, as well as forbrady.ca • Tax receipt included (A representative from Investors Group will follow up after the event to issue tax receipt) • Opportunity to supply branded items in golfer package (72) Cheques can be made out to: Strategic Charitable Giving Foundation Bank of Nova Scotia, Scotia Plaza 44 King Street West Toronto, Ontario Pick up can be arranged for cheques or they can be mailed to: B is for Brady 55 Tuscany Summit Bay NW Calgary, Alberta T3L 0B7 Prize Sponsor and Silent Auction Donors • Company name or donor name listed on the supporter board in a prominent location • Hole prize placement to be determined • Silent auction items minimum of $100. Smaller items will be bundled together Cheques for prizes can be made payable to: B is for Brady Pick up can be arranged for cheques, hole prizes and silent auction items or they can be mailed to: B is for Brady 55 Tuscany Summit Bay NW Calgary, Alberta T3L 0B7 Golfer Package Sponsor • Company name listed on supporter board in a prominent location • Must supply 72 branded items to be included in golfer supply package • Items must be ready to be picked up by July 13, 2018 Pick up can be arranged for golfer package items or can be mailed to: B is for Brady 55 Tuscany Summit Bay NW Calgary, Alberta T3L 0B7 To sign up for any of the above sponsorship opportunities or if you would like to make a donation please contact Jacci Tainsh at 403-443-1420 or email forbrady7@gmail.com Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  8.2    SUBJECT:    Linden Annual Fire and Ambulance Appreciation BBQ   MEETING DATE:    2018-06-12   PRESENTED BY:    Al Hoggan, CAO   BACKGROUND/  PROPOSAL    A letter was received from the Village of Linden inviting Council to attend the Annual Fire and Ambulance Appreciation BBQ. The event will be held on Thursday, June 21, 2018 at 6:00 p.m. The Village of Linden is also requesting financial support for this BBQ.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    In the past, Kneehill County has provided a donation of $350.00 and authorized attendance for Councillors. COSTS/SOURCE OF  FUNDING:    97-27740= Policy #15-7-Recreation, Community Arts and Culture ENGAGEMENT:    N/A LINK TO STRATEGIC PLAN:    Viable Communities and Think, Act Regionally ATTACHMENTS:    Village of Linden Request Letter RECOMMENDED ACTION:    Approve a donation of $350.00 and approve attendance.   COUNCIL OPTIONS:  1. Approve a donation of $350.00. 2. Approve a donation in the amount of $_______. 3. Receive for information.   MOTION:    That Council approve a donation of $350 and authorize attendance to all of Council to the Annual Fire and Ambulance Appreciation Barbeque being held on Thursday, June 21, 2018 at 6:00 p.m., with funds to come from Policy #15- 7, Recreation, Community, Arts and Culture Events.             Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer     Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  8.3  SUBJECT:    Levy Rates for Marigold Library System MEETING DATE:    2018-06-12 PRESENTED BY:    Al Hoggan, CAO   BACKGROUND/  PROPOSAL    Administration received an amendment to Schedule C to the Marigold Library Agreement. Schedule C is the amendment to the Marigold Agreement that outlines Marigold’s levy rates for municipalities and library boards for 2019 & 2020.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Schedule C shows that per capita levy rates will increase to $10.50 in 2019 and $10.74 in 2020. Year Levy Population Total Invoice 2020 10.74 5001 $53,710.74 2019 10.50 5001 $52,510.50 2018 10.26 5001 $51,310.26 2017 9.81 4921 $48,275.01 2016 9.39 4921 $46,208.19 The Marigold Agreement states that Schedule C shall be effective upon receipt of signed Schedule C amendments from 60% of the parties to this Agreement representing 60% of the people living within the boundaries of Marigold.   COSTS/SOURCE OF  FUNDING:    2019 & 2020 Operating Budgets   COMMUNICATIONS:    N/A LINK TO STRATEGIC PLAN:    Think, Act Regionally- Identify potential shared services and possible delivery options. ATTACHMENTS:    Marigold Library- Schedule C Marigold Library System Overview 2017 Marigold Financial Statements RECOMMENDED ACTION:    That Council approve the increase to the 2019 & 2020 levy.   COUNCIL OPTIONS:  1. Approve the increase to the 2019 and 2020 levy. 2. Not approve the increase to the 2019 and 2020 levy. MOTION:    That Council approve the Marigold Library Schedule C amendment to the Marigold Agreement that outlines Marigold’s levy rates for municipalities and library boards for 2019 and 2020.           Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer   Document Last Updated February 27, 2018    REQUEST FOR DECISION   Agenda Item #      SUBJECT:    Strategic Planning Day MEETING DATE:    2018-06-12 PRESENTED BY: Al Hoggan, CAO   BACKGROUND/  PROPOSAL    On May 1, 2018 Council met for a Strategic Planning Session. There is currently no resolution approving attendance for this session. As per Kneehill County’s Policy 3-19, Reimbursement- Council Per Diem and Salary, Councillors will receive a per diem to attend Council meetings, board and Committee meetings listed in Policy 3-3, approved conventions listed in Policy 3-8 and all other events that are approved by Council resolution.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Approve the May 1, 2018 Strategic Planning Session meeting with a resolution by Council.   COSTS/SOURCE OF  FUNDING:  2018 Operating Budget   ENGAGEMENT:      LINK TO STRATEGIC PLAN:      ATTACHMENTS:    Policy #3-19, Reimbursement- Council Per Diem and Salary Policy #3-3, Board and Committee Appointments Policy #3-8, Convention Conference Meeting Automatically Approved RECOMMENDED ACTION:    Council approve the May 1, 2018 Strategic Planning Session meeting. COUNCIL OPTIONS: 1. Approve Strategic Planning Session 2. Not Approve Strategic Planning Session MOTION: That Council approve the May 1, 2018 Strategic Planning Session for all Councillors in attendance.        Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer   MINUTES OF THE APRIL 17, 2018 COMMITTEE OF THE WHOLE MEETING   OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE,   1600‐ 2nd Street NE, THREE HILLS, ALBERTA.    PRESENT:      ADMINISTRATION PRESENT:   Chief Administrative Officer    Al Hoggan  Director Municipal Services Laurie Watt  Director Corporate Services Mike Morton  Environmental Services Manager John McKiernan  Manager of Protective Services and  Communications Officer  Deb Grosfield  Manager of Financial Services Will Wolfe  Manager of Planning & Development Barb Hazelton  Sr. Manager of Transportation & Facilities Brad Buchert  Recording Secretary Carolyn Van der Kuil       Deputy Reeve King called the meeting to order at 8:30 a.m.    1.0 Agenda  Remove from Agenda  6.0 Recreation Master Plan  Additions to Agenda  6.0 Acme Lagoon  7.0 Communications Strategy  8.0 Kneehill County Future Plans    Councillor Christie moved approval of the agenda as amended.  CARRIED    2.0 Approval of Minutes  Councillor Keiver moved approval of the minutes from the April 5, 2018 Committee of the Whole  meeting.  CARRIED       Division No. 1 Faye McGhee, Councillor  Division No. 2 Debbie Penner, Councillor  Division No. 3 Jerry Wittstock, Reeve (Video Conference)  Division No. 4 Glen Keiver, Councillor   Division No. 5 Jim Hugo, Councillor  Division No. 6 Wade Christie, Councillor  Division No. 7 Kenneth King, Deputy Reeve  3.0 User Fees  Mike Morton provided a presentation on User Fees highlighting the following:   Water Rates & Revenue   Waste Water Rates & Revenue   Solid Waste Rates & Revenue    Break at 9:30 a.m. to 9:45 a.m.   Dust Suppression Rates & Revenue   Commercial/Industrial Permit Fees   Fire Services Invoicing    Break at 10:30 a.m. to 10:41 a.m.  Barb Hazelton, Deb Grosfield and John McKiernan were not present when the meeting reconvened.    4.0 Reserves  Mike Morton provided Council with a Reserves Continuity History Report.    RECOMMENDATION:  Reserve Account Allocation  Amount  Transfer to  Special Projects  Revenue Stabilization  Rural Internet   $1,461,403,15 $2,590,000.00 $1,301,529.04 Roads Reserve  Strat Plan  Fuel Stabilization  $304,466.26 $312,765.90 Environmental  Buildings $750,000.00 Parks  Cemeteries  Recreation & Leisure  $2,649.56 $38,728.00 Hamlet  Strat Plan  Cemeteries  Medical Building  $8,996.00 $11,020.07 $26,183.56 Contingency    Change the names of Special Projects to Annual Transition and Buildings to Building Replacement.    Break 12:05 p.m. to 1:00 p.m.  Brad Buchert was not present when the meeting reconvened.    RECOMMENDATION:  To direct Administration to implement in the 2019 budget and bring back the Master Rates Bylaw for  review before 2019 the following:    Water Rates & Revenue  Water Rates‐ Increase all WSA to one water rate @ $3.50 per cubic meter.  Increase rate for Bulk Water for Commercial /Industry Accounts    Solid Waste Rates & Revenue  Hamlet Garbage Pick‐up‐ $25.00 per month to make it cost recovery    Break 3:13 p.m. to 3:22 p.m.    5.0 Taxation  Mike Morton presented Council with a couple of Tax Scenarios.   Discussion took place throughout the presentation.    RECOMMENDATION:  To direct Administration to bring back to a future Council meeting for approval the following:   Increase Residential taxes by ¼ mill   Increase Farmland taxes by 1 mill   Increase Non‐Residential taxes by ½ mill    6.0 Acme Lagoon  Council discussed the Acme Lagoon situation in regards to the existing and future developments in that  area.      RECOMMENDATION:  To direct Administration to bring back to a future Council meeting for approval:   A Request for Decision to rescind motion 118/18 cancelling the Urban Sustainability Grant to  Village of Acme.   A Request for Decision cancelling the Urban Sustainability Grant to all the Urban’s in Kneehill  County boundaries.     A Request for Decision to set aside $250,000.00 for Recreation Funding to the Towns and  Villages in Kneehill County boundaries for 2018.    7.0 Communications Strategy  Council discussed how to better communicate decisions made by Council.    RECOMMENDATION:  To have Communications Strategy added to a future Committee of the Whole Meeting.    Adjournment‐ 4:34 p.m.  1 Carolyn Van der Kuil From:Al Hoggan Sent:Friday, June 01, 2018 4:04 PM To:Carolyn Van der Kuil Subject:Fwd: Drumheller RCMP Mayor Report - April 2018 Attachments:Drumheller Provincial April 2018.pdf; ATT00001.htm Al Hoggan, CLGM Chief Administrative Officer Kneehill County Begin forwarded message: From: Kevin CHARLES <Kevin.Charles@rcmp-grc.gc.ca> Date: June 1, 2018 at 6:38:33 PM ADT To: <cao@delia.ca>, Margaret McClarty <carbon.cao@gmail.com>, <al.hoggan@kneehillcounty.com>, <morrin@netago.ca>, "munson@netago.ca" <munson@netago.ca>, <shirley@starlandcounty.com>, Alan Parkin <alan.parkin@wheatlandcounty.ca> Subject: Re: Drumheller RCMP Mayor Report - April 2018 Good afternoon, Attached please find our statistics for January through April, 2018 as well as for the month of April alone. Both persons crime and crimes against property remain consistent from last year's April, with a noticeable reduction in property crimes over the four month period this year. There are no alarming trends. There was a substantial increase in false/abandoned 9-1-1 calls which contributed to members' workloads. Cst Pergunas, Cst Stewart, and Cst Doucette have all had their pending transfers cancelled due to their inability to sell their respective residences over the past two years. They will be having conversations with Staffing to determine new transfers elsewhere. I am personally pleased to retain their knowledge and skills a little longer. Our vacant Corporal position has been advertised and I have fielded phone calls from interested members. I anticipate this will go to selection within the next 30 days or so. As always, I welcome your feedback, comments, and questions. Kind regards, Kevin S/Sgt. Kevin Charles Detachment Commander This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. All categories contain "Attempted" and/or "Completed" CATEGORY Trend 2014 2015 2016 2017 2018 Homicides & Offences Related to Death 0 0 0 0 0 Robbery 0 0 0 0 0 Sexual Assaults 0 1 1 0 1 Other Sexual Offences 0 1 1 0 0 Assault 2 3 5 3 3 Kidnapping/Hostage/Abduction 0 0 0 0 1 Extortion 0 0 0 0 0 Criminal Harassment 1 1 2 4 4 Uttering Threats 3 0 6 0 2 Other Persons 0 0 0 0 0 TOTAL PERSONS 6 6 15 7 11 Break & Enter 4 4 3 9 4 Theft of Motor Vehicle 0 1 0 6 4 Theft Over $5,000 3 0 2 2 0 Theft Under $5,000 1 8 8 42 8 Possn Stn Goods 1 3 2 2 2 Fraud 2 5 9 2 3 Arson 0 0 1 1 1 Mischief To Property 1 5 10 8 9 TOTAL PROPERTY 12 26 35 72 31 Offensive Weapons 0 2 1 0 0 Disturbing the peace 3 2 2 0 1 OTHER CRIMINAL CODE 9 3 7 2 1 TOTAL OTHER CRIMINAL CODE 12 7 10 2 2 TOTAL CRIMINAL CODE 30 39 60 81 44 May-08-18 Drumheller Provincial Detachment Crime Statistics (Actual) January to April: 2014 - 2018 This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. All categories contain "Attempted" and/or "Completed" CATEGORY Trend 2014 2015 2016 2017 2018 Drug Enforcement - Production 1 0 0 0 0 Drug Enforcement - Possession 8 2 1 0 1 Drug Enforcement - Trafficking 3 2 1 0 0 Drug Enforcement - Other 0 0 0 0 0 Total Drugs 12 4 2 0 1 Federal - General 1 0 0 0 0 TOTAL FEDERAL 13 4 2 0 1 Liquor Act 2 0 0 1 3 Other Provincial Stats 8 11 5 13 6 Total Provincial Stats 10 11 5 14 9 Municipal By-laws Traffic 0 0 0 0 0 Municipal By-laws 1 0 1 1 1 Total Municipal 1 0 1 1 1 Fatals 1 1 0 0 0 Injury MVC 1 7 0 0 1 Property Damage MVC (Reportable)39 36 41 44 41 Property Damage MVC (Non Reportable)17 10 3 6 5 TOTAL MVC 58 54 44 50 47 Provincial Traffic 137 129 91 138 299 Other Traffic 2 1 0 1 0 Criminal Code Traffic 4 5 7 5 13 Common Police Activities False Alarms 5 6 7 12 21 False/Abandoned 911 Call and 911 Act 12 28 18 26 21 Suspicious Person/Vehicle/Property 2 2 4 7 11 Persons Reported Missing 0 0 2 2 3 Spousal Abuse - Survey Code 2 9 8 2 3 Crime Statistics (Actual) January to April: 2014 - 2018 May-08-18 This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. All categories contain "Attempted" and/or "Completed" CATEGORY Trend 2014 2015 2016 2017 2018 Homicides & Offences Related to Death 0 0 0 0 0 Robbery 0 0 0 0 0 Sexual Assaults 0 0 0 0 0 Other Sexual Offences 0 0 0 0 0 Assault 0 2 1 0 1 Kidnapping/Hostage/Abduction 0 0 0 0 0 Extortion 0 0 0 0 0 Criminal Harassment 0 0 0 0 0 Uttering Threats 0 0 2 0 1 Other Persons 0 0 0 0 0 TOTAL PERSONS 0 2 3 0 2 Break & Enter 3 0 2 3 0 Theft of Motor Vehicle 0 1 0 3 0 Theft Over $5,000 0 0 2 1 0 Theft Under $5,000 0 2 2 3 2 Possn Stn Goods 0 0 0 0 1 Fraud 0 0 0 0 1 Arson 0 0 1 0 1 Mischief To Property 1 1 2 1 4 TOTAL PROPERTY 4 4 9 11 9 Offensive Weapons 0 0 0 0 0 Disturbing the peace 0 1 0 0 0 OTHER CRIMINAL CODE 0 2 0 0 0 TOTAL OTHER CRIMINAL CODE 0 3 0 0 0 TOTAL CRIMINAL CODE 4 9 12 11 11 May-08-18 Drumheller Provincial Detachment Crime Statistics (Actual) April: 2014 - 2018 This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. All categories contain "Attempted" and/or "Completed" CATEGORY Trend 2014 2015 2016 2017 2018 Drug Enforcement - Production 0 0 0 0 0 Drug Enforcement - Possession 0 0 1 0 1 Drug Enforcement - Trafficking 0 0 1 0 0 Drug Enforcement - Other 0 0 0 0 0 Total Drugs 0 0 2 0 1 Federal - General 0 0 0 0 0 TOTAL FEDERAL 0 0 2 0 1 Liquor Act 0 0 0 0 0 Other Provincial Stats 1 1 2 2 2 Total Provincial Stats 1 1 2 2 2 Municipal By-laws Traffic 0 0 0 0 0 Municipal By-laws 1 0 0 1 0 Total Municipal 1 0 0 1 0 Fatals 1 0 0 0 0 Injury MVC 0 2 0 0 0 Property Damage MVC (Reportable)9 9 3 5 6 Property Damage MVC (Non Reportable)3 0 0 0 0 TOTAL MVC 13 11 3 5 6 Provincial Traffic 45 34 52 54 72 Other Traffic 2 0 0 0 0 Criminal Code Traffic 0 2 1 0 1 Common Police Activities False Alarms 1 2 1 4 1 False/Abandoned 911 Call and 911 Act 8 6 3 7 12 Suspicious Person/Vehicle/Property 0 1 1 2 1 Persons Reported Missing 0 0 2 0 1 Spousal Abuse - Survey Code 0 4 3 0 1 Crime Statistics (Actual) April: 2014 - 2018 May-08-18       DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Financial Statements For the Year Ended December 31, 2017       DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Index to Financial Statements Year Ended December 31, 2017 INDEPENDENT AUDITORS’ REPORT 1 FINANCIAL STATEMENTS Statement of Financial Position 2 Statement of Operations 3 Statement of Changes in Net Financial Assets 4 Statement of Cash Flows 5 Notes to Financial Statements 6 – 12 Schedule A – Schedule of Landfill Revenues and Expenses 13 Schedule B – Schedule of Recycling Revenues and Expenses 14 Management's Responsibility for the Financial Statements The accompanying financial statements of the Drumheller & District Solid Waste Management Association (the "Association") are the responsibility of the Association 's management and have been prepared in accordance with Canadian Public Sector Accounting Standards established by the Public Sector Accounting Board of the Chartered Professional Accountants of Canada, as described in Note 1 of the financial statements. The preparation of financial statements necessarily involves the use of estimates based on management's judgement, particularly when transactions affecting the current accounting period cannot be finalized with certainty until future periods. The Association's management maintains a system of internal controls designed to provide reasonable assurance that assets are safeguarded, transactions are properly authorized and recorded in accordance with Canadian Public Sector Accounting Standards established by the Public Sector Accounting Board of the Chartered Professional Accountants of Canada, and reliable financial information is available on a timely basis for preparation of the financial statements. These systems are monitored and evaluated by management. The board of directors meets with management and the external auditor to review the financial statements and discuss any significant financial reporting or interna l control matters prior to their approval of the financial statements . The financial statements have been audited by Collins Barrow Edmonton LLP , independent external auditor appointed by the Association. The accompanying Independent Auditor's Report outlines their responsibilities , the scope of their examination and their opin ion on the Assoc iation's financial statements. Secretary/Treasurer April 30, 2018 Collins Barrow Edmonton LLP Bell Tower, Suite 2500 10104 – 103 Avenue NW Edmonton, Alberta, T5J 0H8 Canada T: 780.428.1522 F: 780.425.8189 www.collinsbarrow.com This office is independently owned and operated by Collins Barrow Edmonton LLP. The Collins Barrow trademarks are owned by Collins Barrow National Cooperative Incorporated and are used under license. INDEPENDENT AUDITORS’ REPORT To the Members of the Board of the Drumheller & District Solid Waste Management Association We have audited the accompanying financial statements of Drumheller & District Solid Waste Management Association, which comprise the statement of financial position as at December 31, 2017 and the statements of operations, changes in net financial assets and cash flows for the year then ended and a summary of significant accounting policies and other explanatory information. Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian Public Sector Accounting Standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors’ Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of Drumheller & District Solid Waste Management Association as at December 31, 2017, and the results of its operations, change in its net financial assets and its cash flows for the year then ended in accordance with Canadian Public Sector Accounting Standards. Other Matters Without modifying our opinion, we draw attention to the budget information displayed in the financial statements and the related disclosures. We were not engaged to report on the budget information, and as such, it is marked as unaudited. Edmonton, Alberta April 19, 2018 Chartered Professional Accountants   2    DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Statement of Financial Position December 31, 2017 2017 2016 Financial assets Cash (Note 3) $ 874,601 $ 4,123,645 Accounts receivable 100,633 71,488 Accrued investment income 32,836 --- Goods and Services Tax receivable 49,697 31,557 Investments (Note 3) (Note 4) 3,500,000 --- 4,557,767 4,226,690 Liabilities Accounts payable and accrued liabilities 168,186 9,660 Solid waste closure and post-closure liabilities (Note 5) 64,446 60,244 232,632 69,904 Net financial assets 4,325,135 4,156,786 Non-financial assets Tangible capital assets (Note 6) 8,218,423 8,430,021 Prepaid expenses and inventories of supplies 19,312 19,280 8,237,738 8,449,298 Accumulated surplus (Note 7) $ 12,562,873 $ 12,606,087 Approved on behalf of the Board Director Director See accompanying notes to the financial statements   3    DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Statement of Operations and Accumulated Surplus For the Year Ended December 31, 2017 Budget 2017 2017 2016 (Unaudited) (Note 10) Operating revenues (expenses) - net Landfill (Schedule A) $ 60,316 $ (149,392) $ (143,519) Recycling (Schedule B) (10) 47,099 39,125 60,306 (102,293) (104,394) Other revenues Interest 42,000 59,076 32,757 (Deficiency) excess of revenues over expenses 102,306 (43,217) (71,637) Accumulated surplus, beginning of year 12,606,087 12,606,087 12,677,724 Accumulated surplus, end of year $ 12,725,469 $ 12,562,870 $ 12,606,087 See accompanying notes to the financial statements   4    DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Statement of Changes in Net Financial Assets For the Year Ended December 31, 2017 Budget 2017 2017 2016 (Unaudited) (Note 10) (Deficiency) excess of revenues over (under) expenses $ 102,306 $ (43,217) $ (71,637) Acquisition of tangible capital assets (133,435) (245,984) Disposal of tangible capital assets --- 3,484 --- Amortization of tangible capital assets 341,549 341,549 334,174 443,855 168,381 16,553 Change in prepaid expenses and inventory of supplies --- (32) 772 Net change in net financial assets 443,855 168,349 17,325 Net financial assets, beginning of year 4,156,786 4,156,786 4,139,461 Net financial assets, end of year $ 4,600,641 $ 4,325,135 $ 4,156,786 See accompanying notes to the financial statements   5    DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Statement of Cash Flows For the Year Ended December 31, 2017 2017 2016 Operating transactions Deficiency of revenue over expenses $ (43,217) $ (71,637) Item not involving cash: Amortization of tangible capital assets 341,549 334,174 Gain on disposal of tangible capital asset (6,189) --- Changes in non-cash operating balances: Accounts receivable (29,145) (2,868) Accrued investment income (32,836) Goods and Service Tax receivable (18,140) 16,458 Prepaid expenses and inventories of supplies (29) 772 Accounts payable and accrued liabilities 158,526 (3,303) Solid waste closure and post-closure liabilities 4,202 6,579 374,721 280,175 Capital transactions Acquisition of tangible capital assets (133,438) (245,984) Proceeds on disposal of tangible capital assets 9,673 --- (123,765) (245,984) Investing activities Purchase of investments (3,500,000) --- (Decrease) increase in cash (3,249,044) 34,191 Cash, beginning of year 4,123,645 4,089,454 Cash, end of year $ 874,601 $ 4,123,645 See accompanying notes to the financial statements   6    DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Notes to the Financial Statements December 31, 2017 1. Management’s Responsibility for the Financial Statements The financial statements of the Drumheller & District Solid Waste Management Association (“the Association”) are the responsibility of management. They have been prepared in accordance with Canadian generally accepted accounting principles established by the Public Sector Accounting Board of the Chartered Professional Accountants of Canada. The purpose of the Association is to co-ordinate solid waste removal and disposal for Drumheller and surrounding area. The Association is comprised of member municipalities and requisitions funds from its members. 2. Summary of Significant Accounting Policies Cash Cash and cash equivalents is comprised of cash on hand and on deposit with banks and investment institutions. Investments Investments are recorded at amortized cost. Investment premiums and discounts are amortized on the straight-line basis over the term of the respective investments. When there has been a loss in value that is other than a temporary decline, the respective investment is written down to recognize the loss. Tangible Capital Assets Tangible capital assets are recorded at cost less accumulated amortization. Cost includes all costs directly attributable to acquisition or construction of the tangible capital asset including transportation costs, installation costs, design and engineering fees, legal fees and site preparation costs. Contributed tangible capital assets are recorded at fair value at the time of the donation, with a corresponding amount recorded as revenue. Amortization is recorded on a straight-line basis over the estimated life of the tangible capital asset commencing once the asset is available for productive use as follows: Transfer stations 25 years Buildings 50 years Machinery and equipment 10 to 50 years Land improvements 10 to 75 years One-half of the annual amortization is charged in the year of acquisition. Work in process (assets under construction) is not amortized until the asset is available for productive use. Non-Financial Assets Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the normal course of operations. The change in non-financial assets during the year, together with excess of revenue over expenses, provides the change in net financial assets for the year.   7    DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Notes to the Financial Statements December 31, 2017 2. Summary of Significant Accounting Policies (Continued) Revenue Recognition Municipal requisitions, disposal fees, municipal levies and program revenues are recognized as revenue in the period in which the service is delivered or in which transactions or events occurred that gave rise to the revenues. Donated Services The Association receives certain donated materials and services as part of its recycling operations. The value of donated services is recognized when the fair value can be reasonably estimated and when the materials and services are used in the normal course of the Association’s operations and would otherwise have been purchased. Solid Waste Landfills Pursuant to the Alberta Environmental Protection and Enhancement Act, the Association is required to fund costs of the closure and the post-closure costs of its active landfill site. The Association’s liability provision provides for the estimated closure and post closure costs of the active landfill site and the related waste management infrastructure. Closure activities include final cover and vegetation costs, removal of site infrastructure and the instalment and completion of facilities for drainage. Post-closure activities consist of two annual inspections and maintenance of the final cover, leachate monitoring, groundwater and surface water quality monitoring and landfill gas monitoring. The closure and post-closure costs are recognized as an accrued liability over the estimated remaining life of the landfill site. The liability is recognized using the net present value of the total estimated closure and post-closure costs, and is prorated for the percentage of the utilized capacity of the landfill site. The Association has calculated the net present value of the estimated closure and post-closure costs using an interest rate of 4.252% (2016 – 4.252%). Use of Estimates The preparation of financial statements in conformity with Canadian generally accepted accounting principles for local governments established by the Public Sector Accounting Board of the Chartered Professional Accountants of Canada requires management to make estimates and assumptions that affect the reported amount of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenue and expenses during the period. Where measurement uncertainty exists, the financial statements have been prepared within reasonable limits of materiality. Significant management estimates pertain to the collectability of accounts receivable, the estimated useful lives of tangible capital assets and related amortization, accrued liabilities and solid waste closure and post-closure liabilities and reserves. Actual results could differ from those estimates.   8    DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Notes to the Financial Statements December 31, 2017 2. Summary of Significant Accounting Policies (Continued) Future Accounting Pronouncements PS3210, Assets provides additional guidance on the definition of assets and new disclosure requirements for those assets not recognized in the government’s financial statements. This standard is applicable for fiscal years beginning on or after April 1, 2017. PS3320, Contingent Assets establishes standards on the reporting and disclosure of possible assets that may arise from existing conditions or situations involving uncertainty. This standard is applicable for fiscal years beginning on or after April 1, 2017. PS3380, Contractual Rights defines and establishes disclosure standards on contractual rights. Disclosure of the nature, extent, and timing of any contractual rights is required. This standard is applicable for fiscal years beginning on or after April 1, 2017. PS2200, Related Party Disclosures provides an updated definition for related parties and establishes new disclosure requirements for related party transactions. This standard is applicable for fiscal years beginning on or after April 1, 2017. PS3420, Inter-Entity Transactions specifically addresses the reporting of transactions between entities controlled by a government and that comprise the government’s reporting entity from both a provider and recipient perspective. This standard is applicable for fiscal years beginning on or after April 1, 2017. PS1201, Financial Statement Presentation, requires a new statement of re-measurement gains and losses separate from the statement of operations. Included in this new statement are the unrealized gains and losses arising from the re-measurement of financial instruments and items denominated in foreign currencies, as well as the government’s proportionate share of other comprehensive income that arises when a government includes the results of government business enterprises and partnerships. This standard is applicable for fiscal years beginning on or after April 1, 2019. PS3450 Financial Instruments, Financial Instruments establishes recognition, measurement, and disclosure requirements for derivative and non-derivative financial instruments. The standard requires fair value measurement of derivatives and equity instruments; all other financial instruments can be measured at cost/amortized cost or fair value at the election of the government. Unrealized gains and losses are presented in a new statement of re-measurement gains and losses. There is the requirement to disclose the nature and extent of risks arising from financial instruments and clarification is given for the de-recognition of financial liabilities. This standard is applicable for fiscal years beginning on or after April 1, 2019. PS3041 Portfolio Investments has removed the distinction between temporary and portfolio investments. This section was amended to conform to Financial Instruments (“PS 3450”), and now includes pooled investments in its scope. Upon adoption of PS 3450 and PS 3041, Temporary Investments (“PS 3030”) will no longer apply.   9    DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Notes to the Financial Statements December 31, 2017 3. Cash and short-term investments 2017 2016 Cash $ 874,601 $ 4,123,645 Short term investments 3,500,000 --- $ 4,374,601 $ 4,123,645 Cash to fund Capital reserve 109,333 64,483 Cash to fund Closure and post-closure liability 64,446 60,244 Cash to fund Closure and post-closure reserve 622,599 681,119 Cash to fund Equipment reserve 122,580 145,254 Cash to fund Landfill contingency reserve 30,701 90,770 Cash to fund Landfill detention pond reserve 25,380 30,192 Cash to fund Landfill expansion reserve 1,789,097 1,652,498 Cash to fund Recycle capital reserve 116,097 71,553 Cash to fund Recycle contingency reserve 35,818 86,721 Cash to fund Recycle hauling reserve 138,227 20,105 Cash to fund Recycle trailer reserve 40,875 13,770 Cash to fund Transtor reserve 325,108 272,375 3,420,261 3,189,084 Unrestricted cash 954,340 934,561 Accounts receivable 100,633 71,488 Accrued investment income 32,836 --- Goods and Service Tax receivable 49,697 31,557 Prepaid expenses and inventories of supplies 19,312 19,280 Accounts payable (168,186) (9,660) Closure and post-closure liability (64,446) (60,244) Unrestricted surplus $ 924,186 $ 986,982 Included in cash are the following amounts that are internally restricted to fund the closure and post- closure liability and closure and post-closure reserve. Opening balance $ 741,363 $ 706,292 Transfers to reserves 30,000 30,000 Interest earned 6,898 5,071 Erosion control expenditures (91,216) --- Closing balance $ 687,045 $ 741,363 To fund liability $ 64,446 $ 60,244 To fund reserve 622,599 681,119 Total $ 687,045 $ 741,363   10    DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Notes to the Financial Statements December 31, 2017 4. Short-term Investments 2017 2016 Guaranteed investment certificates $ 3,500,000 $ --- Guaranteed investment certificates bear interest at 1.70% per annum and mature April to November 2018. Cost approximates fair value. 5. Solid Waste Closure and Post-Closure Liabilities The Association operates a Class II landfill which can accept most types of waste after testing. The landfill is expected to provide capacity to 2048. Closure activities occur on a stage by stage basis as the landfill reaches capacity. Post-closure activities will involve cover maintenance, groundwater and surface water monitoring and landfill gas monitoring. The monitoring and analysis costs remain consistent throughout the life of the waste management facility regardless of the number of active versus inactive stages as the same number of wells are monitored. Closure and post-closure costs are based on actual costs to complete those activities for the entire landfill for the 2016 year. Closure costs estimated below consist of the cost of closing the current stage (Stage 2). Post-closure costs estimated below consist of maintenance and monitoring costs described above for the entire landfill site. The landfill has an estimated remaining capacity of 695,821 cubic metres [58.57%] (2016 – 728,165 cubic meters [61.30%]). It is estimated that the post-closure care will be required for a period of 25 years from closure. A portion of the total annual requisition to the members of the Association is allocated to closure and post-closure care costs. These amounts are held in the Association’s bank account and are internally restricted (Note 3). 2017 2016 Estimated closure costs $ 275,000 $ 275,000 Estimated post-closure costs 325,000 325,000 Total estimated costs 600,000 600,000 Liability accrued (64,446) (60,244) Balance of estimated costs to accrue $ 535,554 $ 539,756 Solid waste closure and post-closure care requirements have been defined in accordance with industry standards and include final covering and landscaping of the landfill, removal of ground water and leachates, and ongoing environmental monitoring, site inspection and maintenance. The present value of the Association’s estimated future liability for this expense is recognized as the landfill site’s capacity is used. The liability and annual expense is calculated based on the ratio of utilization to total capacity of the landfill site. The design top of waste surface in Stages 2 and 3 was revised by the engineers in 2015. The slope of the northern face was increased from a 4H:1V into a 3H:1V, resulting in an increase in the total capacity of the landfill. This change has been accounted for as a change in estimate.   11    DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Notes to the Financial Statements December 31, 2017 6. Tangible Capital Assets 2017 Transfer Machinery and Land Stations Buildings Equipment Improvements Total Cost, beginning of year $ 3,327,973 $ 1,579,942 $ 865,032 $ 6,902,215 $ 12,675,162 Additions --- --- 40,026 93,412 133,438 Disposals --- --- (5,807) --- (5,807) Cost, end of year 3,327,973 1,579,942 899,251 6,995,627 12,802,793 Accumulated amortization, beginning of year 2,319,873 247,926 491,819 1,185,523 4,245,141 Amortization 104,905 32,653 72,716 131,275 341,549 Disposals --- --- (2,320) --- (2,320) Accumulated amortization, end of year 2,424,778 280,579 562,215 1,316,798 4,584,370 Net carrying amount, end of year $ 903,195 $ 1,299,363 $ 337,036 $ 5,678,829 $ 8,218,423 2016 Transfer Machinery and Land Stations Buildings Equipment Improvements Total Cost, beginning of year $ 3,248,485 $ 1,564,006 $ 847,600 $ 6,793,287 $ 12,453,375 Additions 103,688 15,936 17,432 108,928 245,984 Disposals (24,200) --- --- --- (24,200) Cost, end of year 3,327,973 1,579,942 865,032 6,902,215 12,675,165 Accumulated amortization, beginning of year 2,241,165 215,779 422,973 1,055,250 3,935,167 Amortization 102,908 32,147 68,846 130,273 334,174 Disposals (24,200) --- --- --- (24,200) Accumulated amortization, end of year 2,319,873 247,926 491,819 1,185,523 4,245,141 Net carrying amount, end of year $ 1,008,100 $ 1,332,016 $ 373,213 $ 5,716,692 $ 8,430,021   12    DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Notes to the Financial Statements December 31, 2017 7. Accumulated Surplus The Association segregates its accumulated surplus into the following categories: 2017 2016 Equity in tangible capital assets $ 8,218,423 $ 8,430,021 Unrestricted surplus 924,186 986,982 9,142,609 9,417,000 Restricted Surplus Capital reserve 109,333 64,483 Closure reserve 687,045 741,363 Equipment reserve 122,580 145,254 Landfill contingency reserve 30,701 90,770 Landfill detention pond reserve 25,380 30,192 Landfill expansion reserve 1,789,097 1,652,498 Recycle capital reserve 116,097 71,553 Recycle contingency reserve 35,818 86,721 Recycle hauling reserve 138,227 20,105 Recycle trailer reserve 40,875 13,770 Transtor reserve 325,108 272,375 3,420,261 3,189,084 $ 12,562,870 $ 12,606,087 The equity in tangible capital assets represents amounts already spent and invested in infrastructure. Restricted surplus represent funds set aside by the board for specific purposes. 8. Change in Accumulated Surplus Equity in Tangible Operating Restricted Capital Surplus Surplus Assets 2017 2016 Balance, beginning of year $ 986,982 $ 3,189,084 $ 8,430,021 $ 12,606,087 $ 12,677,724 (Deficiency) excess of revenue over expenses (43,217) --- --- (43,217) (71,637) Net transfers (to) from operations to restricted surplus (231,177) 231,177 --- --- --- Acquisition of tangible capital assets (133,438) --- 133,438 --- --- Disposal of tangible capital assets 3,487 --- (3,487) --- --- Amortization 341,549 --- (341,549) --- --- Change in accumulated surplus (62,796) 3,420,261 (211,598) (43,217) (71,637) Balance, end of year $ 924,186 $ 3,420,261 $ 8,218,423 $ 12,562,870 $ 12,606,087   13    DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Notes to the Financial Statements December 31, 2017 9. Related Party Transactions Members of the Association consist of several municipalities within Drumheller and district and as such, are identified as related parties. Members are requisitioned on a per capita basis of $38.48/capita (2016 – $37.65/capita) for administration, hauling, use of the landfill, capital contributions and use of the recycling facility. Some members provide their own hauling or recycling services and are not charged that portion of the requisition. Requisitions are allocated to both the landfill and recycling functions. Total requisitions for 2017 were $939,844 (2016 - $918,659). The Association relies on the requisitions received from its member municipalities and, without these requisitions, the ability of the Association to operate would be questionable. There were no outstanding receivables or payables between the Association and its members at year end. All related party transactions are in the normal course of operations and measured at the exchange amount which is the amount agreed to between the related parties. 10. Budget The budget was adopted by the Board on December 15, 2016 and was not prepared on a basis consistent with that used to report actual results (Public Sector Accounting Standards). The budget was prepared on a modified accrual basis while Public Sector Accounting Standards requires a full accrual basis. The budget figures anticipated a budget surplus after budgeted transfers to reserves. In addition, the budget expenses all tangible capital acquisitions rather than including an amortization expense. As a result, the budget figures presented in the statements of operations and changes in net financial assets represent the budget adopted by the Board on December 15, 2016, with adjustments as follows: 2017 Budget (deficit) surplus for the year $ 10 Add: Budgeted transfers to accumulated surplus 443,845 Less: Amortization (341,549) Budget deficit per statement of operations $ (102,306) The budget amounts are unaudited. 11. Approval of Financial Statements The Board and management have approved these financial statements.   14    DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Schedule of Landfill Revenues and Expenses Schedule A For the Year Ended December 31, 2017 Budget 2017 2017 2016 (Unaudited) (Note 10) Revenues Municipal requisitions (Note 9) $ 596,906 $ 598,801 $ 560,619 Disposal fees 541,000 530,836 537,726 Other 9,000 29,747 8,675 1,146,906 1,159,384 1,107,020 Expenses Administration 46,932 42,523 38,206 Advertising 9,200 9,692 12,514 Bobcat 4,200 4,413 4,278 Environment week 2,500 4,306 3,471 Equipment repairs 2,000 1,278 2,350 Evaporation pit 7,500 2,597 15,656 Grounds keeping/ landscaping 500 19 --- Gas monitoring 1,200 209 643 Groundwater monitoring 8,500 8,936 8,504 Internet/phone service 4,225 4,221 4,221 Laboratory testing 500 1,404 424 Metal removal 2,000 575 --- Membership, fees and dues 8,700 9,399 8,673 Recycling programs 10,000 12,190 9,020 Road access 10,000 9,930 8,517 Safety supplies 1,000 1,122 594 Security 500 479 304 Site development and survey 2,500 2,390 1,840 Site preparation 3,500 575 3,500 Site leases and taxes 1,000 3,750 600 Tools and supplies 500 363 484 Toxic waste roundup 7,000 9,713 9,080 Transtor repair 50,000 --- --- Truck 4,000 5,805 2,777 Utilities 5,100 5,918 4,767 Waste service contract 286,117 283,392 275,799 Winter cover 3,000 --- --- Detention pond 6,000 22,589 6,076 Miscellaneous 1,000 --- 384 Odour and pest control 100 --- 10 Professional engineering services 10,000 14,980 14,064 Leachate lift station 2,000 626 200 Staff appreciation 1,000 700 821 Amortization --- 256,033 251,353 Hauling 319,343 320,670 305,402 Scale House Wages and benefits 212,019 210,278 202,403 Operations 16,250 15,087 16,275 Change in closure and post-closure liabilities (Note 4) 4,202 6,579 Waste services contract fuel recovery 36,704 38,412 30,750 1,086,590 1,308,776 1,250,539 Landfill expenses (over) under revenues $ 60,316 $ (149,392) $ (143,519)   15    DRUMHELLER & DISTRICT SOLID WASTE MANAGEMENT ASSOCIATION Schedule of Recycling Revenues and Expenses Schedule B For the Year Ended December 31, 2017 Budget 2017 2017 2016 (Unaudited) (Note 10) Revenues Town of Drumheller, contributions to operations $ 12,000 $ 12,000 $ 12,000 Miscellaneous 2,250 3,063 2,292 Municipal levies (Note 9) 341,043 341,043 358,040 Program revenues – paper and electronics 77,580 177,382 120,401 Donated services --- 152,257 81,740 Plastics recycling revenue --- 3,091 --- Metal recycling revenue 1,800 --- 2,800 434,673 688,836 577,273 Expenses Advertising 1,000 916 172 Building – rental 12,000 12,000 12,000 Building – repairs and maintenance 4,500 5,826 4,528 Equipment rental and maintenance 7,000 4,126 12,496 Freight 1,000 118 2,162 Insurance 6,968 6,968 6,846 Legal and accounting (recovery) 1,500 1,000 (3,537) Membership, fees and dues 150 205 103 Miscellaneous 1,000 --- --- Office supplies 1,050 375 177 Propane 1,560 1,442 1,276 Security 500 759 596 Supplies 5,000 2,489 3,599 Safety supplies 2,000 899 1,387 Bin repair 2,000 441 51 Bobcat 4,200 8,223 4,278 Fencing drop off’s 500 --- --- Hauling recyclable contract 100,735 97,744 87,837 Recycling programs 250 65 65 Travel, education and training 2,500 --- --- Trailer 2,200 451 1,128 Truck 6,000 5,700 6,182 Utilities 16,000 20,660 15,465 Wages and benefits 253,520 233,557 216,072 Donated rental/hauling --- 152,257 --- Donated waste disposal --- --- 81,740 Amortization --- 85,516 82,821 Staff training 1,500 --- 699 Pest and odour control 50 --- 5 434,683 641,627 538,148 Recycling revenues over (under) expenses $ (10) $ 47,099 $ 39,125 Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  11.0    SUBJECT:    Council Follow-Up Action List   MEETING DATE:    2018-06-12   PRESENTED BY:    Al Hoggan, CAO   BACKGROUND/  PROPOSAL    To request Council’s acceptance of the Council Follow-Up Action List.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Please find attached the Council Follow-Up Action List. The Council Follow- up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting.   COSTS/SOURCE OF  FUNDING:    N/A   COMMUNICATIONS:    N/A   LINK TO STRATEGIC PLAN:    N/A   ATTACHMENTS:    June 12, 2018 Council Follow-Up Action List   RECOMMENDED ACTION:    Receive as information.     COUNCIL OPTIONS:  1. Receive as information 2. Council provide further direction or required changes/amendments. MOTION:    That Council receive for information the June 12, 2018 Council Follow-Up Action List as presented.              Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer    Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 24-Apr-18 127/18 Councillor Christie moved to amend the 2018 Capital Project Budget to include the environmental site reclamation of the Wimborne Inactive Fuel Station and the former Wimborne Grader Shed at a cost of $1.2 million dollars.Municipal Services Fall 2018 In Progress 24-Apr-18 128/18 Deputy Reeve King moved to amend the 2018 Capital Budget to accommodate funding in the amount of $500,000.00 to the Torrington Arena Project as presented.Municipal Services Fall 2018 In Progress 24-Apr-18 129/18 Councillor McGhee moved to direct administration to pursue the rehabilitation of the Churchill Water System by securing and acquiring land for pump house, reservoir and bulk fill, complete engineering, create tender documents and tender for construction as presented. Funding for the project to come from the Water Service Area Reserve and have the 2018 Capital Budget amended $4,634,048.00 for the Churchill Water System Rehabilitation. Municipal Services Fall 2019 In Progress 24-Apr-18 151/18 Councillor McGhee moved to direct administration to research the ability to identify Kneehill County residents at the Drumheller Solid Waste Landfill or any other recommendations that would deal with the concern identified.Administration 18-Jun 24-Apr-18 158/18 Councillor Penner moved to direct administration to deal with the Alberta Firefighter Curling Association Championship Sponsorship request internally.Municipal Services Jun-18 08-May-18 171/18 Councillor McGhee moved first reading of Bylaw #1755 for Road Closure, that being a bylaw for the purpose of closing to public travel in accordance with Section 22 of the Municipal Government Act and to set a Public Hearing date for Bylaw #1755 for June 12, 2018 at 11:00 a.m. Public Hearing on Agenda for June 12, 2018 08-May-18 172/18 Deputy Reeve King moved to schedule the Cannabis discussion to the May Committee of the Whole meeting.COMPLETED On COW agenda for May 22 08-May-18 184/18 Councillor McGhee moved to direct administration to bring to a future Committee of the Whole Meeting discussion regarding Hamlet Water Service Area Tax to potentially be implemented in the 2019 budget. Scheduled for Sept 18/18 COW Meeting 08-May-18 201/18 Councillor McGhee moved to set the 2018 Tax Sale date for Thursday, October 11, 2018 at 2:00 pm at Kneehill County Administration Building.COMPLETED 08-May-18 202/18 Councillor McGhee moved to direct administration to bring back a conceptual plan for a September Committee of the Whole meeting to decide what public participation will look like for the Churchill Water Service Area Project. Scheduled for Sept 18/18 COW Meeting 22-May-18 216/18 Councillor Penner moved that Council move to approve the Food Truck & Mobile Vendor Policy as presented.COMPLETED 22-May-18 217/18 Deputy Reeve King moved that Council grant a 1-year extension to KNE160126, KNE160127, KNE160128, KNE160129 until May 29, 2019.COMPLETED 22-May-18 218/18 Councillor McGhee moved that Council approve the recommended changes to Policy 8-21 Use of Force, as presented.COMPLETED Council Action Items Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status Council Action Items 22-May-18 219/18 Councillor McGhee moved that Council approve the recommended changes to Policy 8-22 Traffic, Pursuit and Emergency Responses as presented.COMPLETED 22-May-18 220/221/2 22/223/18 Deputy Reeve King moved that Council give first reading to Bylaw #1758 that being for the Linden Water Service Area Project, replacing Schedule B of Bylaw 1686 due to subdivision activity.COMPLETED 22-May-18 224/225/2 26/227/18 Councillor Penner moved that Council give first reading to Bylaw #1769 that being a bylaw to establish rates, fees, and charges for various goods, licenses, permits and services.COMPLETED 22-May-18 228/18 Councillor McGhee moved that Council approve the Financial Policy 16-21, Strategic Asset Management as presented.COMPLETED 22-May-18 229/18 Councillor McGhee moved that Council authorize the attendance of the Reeve or alternate to attend the Seniors Outreach Annual General Meeting being held at the Three Hills Community Drop In Centre from 11:00 a.m. to 12:45 p.m.COMPLETED 22-May-18 230/18 Councillor Penner moved to invite the Carbon Citizens on Patrol to a future Council meeting as a delegation to Council. COMPLETED Received correspondence from Committee and this is not the direction they are going right now. STRATEGIC PRIORITIES CHART May 8, 2018 CORPORATE PRIORITIES (Council/CAO) NOW TIMELINE 1. INTER-MUN. COLLABORATION FRAMEWORKS June 2. ECONOMIC DEVLOPMENT STRATEGY April 3. TOURISM & RECREATION MASTER PLAN: Review 4. INTER-MUNICIPAL DEVELOPMENT PLANS (IDP 5. HAMLET STRATEGY NEXT  ASSET MANAGEMENT PLAN  LONG TERM FINANCIAL PLAN  MDP/LUB: Review  INDUSTRIAL AREA: Zoning  THREE HILLS EAST WATER: Options ADVOCACY  Three Hills Water  GFL: Aerator Evaluation  Trochu Senior Housing  Doctor Recruitment & Retention: Support LATER  INFRASTRUCTURE FINANCING STRATEGY  HUMAN RESOURCE POLICY  RURAL FIRE SERVICE STRATEGY  COMMUNITY STANDARDS BYLAW: Update  YOUTH SPONSORSHIP: Policy Review OPERATIONAL STRATEGIES (CAO/STAFF) CHIEF ADMINISTRATIVE OFFICER 1. ICF Program: Approach – Mar. 2. ECONOMIC DEVELOPMENT STRATEGY: ToR – Apr.  YOUTH SPONSORSHIP: Policy Review  Regional Partnership Forum CORPORATE 1. LONG TERM FINANCIAL PLAN 2. ASSET MANAGEMENT PLAN PROTECTIVE SERVICES 1. COMMUNITY STANDARDS BYLAW: Update 2. OH & S: Legislative Compliance - May  RURAL FIRE SERVICE STRATEGY PLANNING 1. IDP: Completion – May 2. MDP/LUB: Review - June 3. INDUSTRIAL AREA: Zoning – June  HAMLET STRATEGY TRANSPORTATION & ENVIRONMENT 1. CHURCHILL WATER LINE: Council Direction – Feb. 2. HAMLET STRATEGY – Sept. 3. SOLID WASTE STRAEGY – Sept.  THREE HILLS EAST WATER: Options AGRICULTURE & PARKS 1. TOURISM & RECREATION MASTER PLAN: Review – Apr. 2. HORSESHOE CANYON ENHANCEMENTS – Aug. CODES: BOLD CAPITALS = NOW Priorities; CAPITALS = NEXT Priorities; Italics = Advocacy; Regular Title Case = Operational Strategies