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HomeMy WebLinkAbout2018-04-10 Council Package KNEEHILL COUNTY REGULAR COUNCIL MEETING AGENDA Tuesday, April 10, 2018 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of March 27, 2018 3.0 Delegations 3.1 Accurate Assessment- Troy Birtles @ 10:30 a.m. 4.0 Public Hearings 4.1 Bylaw 1757- Land Use Bylaw Amendment - NE 3-34-26 W4 @ 10:00 a.m. 5.0 Municipal Services 5.1 Transportation 5.1.1 Municipal Services Summary 5.2 Water/Wastewater/Environment No Report 5.3 Planning 5.3.1 Bylaw 1757-Land Use Bylaw Amendment- NE 3-34-26 W4 5.4 Agricultural Service Board & Parks 5.4.1 Stampede Farm Family Council Representative 5.5 Protective Services No Report 6.0 Corporate Services 6.1 Write-Offs/Doubtful Accounts 6.2 Tax Accounts Cancellation and Removal 6.3 Collection of Pre & Post Receivership Tax Debt 6.4 4th Quarter Report 2017 6.5 2017 Budget Surplus 6.6 Policy #3-16, Organizational Chart for the Municipality 7.0 Business Arising from Previous Minutes No Report 1 2018.04.10 Regular Council Meeting Agenda April 10, 2018 Page | 2 8.0 New Business 8.1 Kneehill Wellness Centre AGM 8.2 Linden Benevolent Society for Seniors AGM 8.3 Village of Acme Waste Water Lagoon 9.0 Disposition of Delegation Business 10.0 Council and Committee Reports 10.1 Community Action Committee 10.2 Wildrose Community Futures 11.0 Council Follow-up Action List 12.0 In Camera 12.1 13.0 Motions from In Camera Adjournment 2 2018.04.10 1 ________ Initials MINUTES OF THE MARCH 27, 2018 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA. PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve (Video Conference) Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Protective Services Manager & Communications Officer Debra Grosfield Recording Secretary Carolyn Van der Kuil CALL TO ORDER Deputy Reeve King in the Chair Deputy Reeve King called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda No additions were made to the agenda. ADOPTION OF AGENDA 1.2 Adoption of Agenda 91/18 Councillor Keiver moved approval of the agenda as presented. CARRIED MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of March 13, 2018 92/18 Councillor Christie moved approval of the March 13, 2018 Council Meeting minutes as presented. CARRIED 3 2018.04.10 COUNCIL MINUTES OF MARCH 27, 2018 2 _________ Initials MUNICIPAL SERV 5.0 Municipal Services PROTECTIVE SERV 5.5 Protective Services 5.5.1 Annual Appointment of Fire Guardians 93/18 Councillor McGhee moved to appoint the following as Fire Guardians for the issuance of Fire Permits to April 2019:  Three Hills Fire Department: Art Creasser & Bob Leuf  Acme Fire Department: Brian Fradgley, Bert Jackson, John Tersteeg  Carbon Fire Department: Jody Kranzler, Dan Clow, Jordan Reed  Linden Fire Department: Shawn Klassen, Jeremy Regehr, Darin Wiebe, Tristan Klassen, Kenton Klassen.  Torrington Fire Department: Doug Fretz, Jason Michielsen, Derek Benedict  Trochu Fire Department: Richard Hoppins, Alan Adam, Lawrence Hogg  Kneehill County Administrative: CAO, Director of Municipal Services, Manager of Protective Services, County Fire Chief  Kneehill County (by virtue of position): All of Council. Should any of the appointed Fire Guardians leave their respective fire department, or leave their position at Kneehill County, their appointment will be revoked immediately. CARRIED NEW BUSINESS 8.0 New Business 8.1 2019 Canada Winter Games Host Society Red Deer 94/18 Councillor Wittstock moved for information the 2019 Canada Winter Games Host Society Red Deer sponsorship request. CARRIED 8.2 2018 Parade Season 95/18 Reeve Wittstock moved to authorize attendance of Council to participate in the Linden, Carbon, Acme, Trochu, Torrington and Three Hills 2018 parades. CARRIED 8.3 First Round Community Grants The Chair called for a recess at 8:46 a.m. and called the meeting back to order at 9:04 a.m. with all previously mentioned members present. Don Kimmell and David Paige were present when the meeting reconvened. 4 2018.04.10 COUNCIL MINUTES OF MARCH 27, 2018 3 _________ Initials DELEGATIONS 3.0 Delegations 3.1 Sunnyslope Community Association-Kneehill Community Grant @ 9am, Don Kimmell & David Paige Don Kimmell and David Paige presented to Council the Sunnyslope Community Association’s Community Grant application, as their request was over $5,000. Don Kimmell and David Paige left the meeting at 9:09 a.m. 96/18 Councillor Hugo moved that Council transfer the Kneehill Valley Constituency- Alberta Women’s Institute Community Grant application to Policy #15-7, Recreation, Culture and Funding Stream. CARRIED 97/18 Councillor McGhee moved that Council approve the March 2018 Community Grants to Non-Profit Organizations funding to the following organizations:  Sunnyslope Community Association- $10,814.75  Three Hills Health Care Center Auxiliary Society- $975.00  Trochu & District Ag Society- $5,000.00  Hesketh Community Hall- $4,800.00  Three Hills Area Food Bank Society- $4,000.00 CARRIED UNANIMOUSLY Deputy Reeve King declared a conflict of interest and recused himself from the meeting and appointed Councillor Christie as Chair in his absence. Deputy Reeve King left Council Chambers at 9:50 a.m. Councillor Christie called for nominations for Chairperson. Councillor McGhee nominated Councillor Christie as Chairman. Councillor Christie asked two more times if there were any further nominations. Councillor Christie was acclaimed Chairperson and assumed the role of Chair. 98/18 Councillor McGhee moved that Council transfer the Trochu Baptist Church Community Grant application to Policy #15-10 Youth Sponsorship funding stream. CARRIED Deputy Reeve King returned to Council Chambers at 9:56 a.m. and assumed the Chair. 5 2018.04.10 COUNCIL MINUTES OF MARCH 27, 2018 4 _________ Initials 99/18 Councillor Christie moved to approve sponsorship to the Kneehill Valley Constituency- Alberta Women’s Institute with funding to come from Policy #15-7, Recreation, Community, Arts & Cultural Events in the amount of $1500.00. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Kneehill Region Doctor Recruitment & Retention Task Force- Unapproved minutes were provided from the March 14, 2018 Council Meeting. 10.2 Drumheller RCMP Statistics- February 2018 Drumheller RCMP statistics were provided. 100/18 Councillor McGhee moved that Council receive the Council and Committee reports as presented. CARRIED COUNCIL ACT LIST 11.0 Council Follow-Up Action List 101/18 Councillor Penner moved that Council receive the March 27, 2018 Council Follow-Up Action List as presented for information. CARRIED ADJOURNMENT Adjournment The meeting adjourned at 10:05 a.m. ________________________ Kenneth King Deputy Reeve _______________________ Al Hoggan CAO 6 2018.04.10 7 2018.04.10 Agenda Accurate Assessment Group Ltd. Highlights of the Municipality’s Assessment 8 2018.04.10 FOUNDED IN 1997 9 2018.04.10 Where We are Located Head Office 10 2018.04.10 AAG’s Client Partners 19 Rural Municipalities 4 Cities 7 Towns 8 Metis Settlements 11 2018.04.10 12 2018.04.10 Residential AssessorKrisMeadows, AMAA Farmland Assessment Specialist Assessment Specialist Senior Assessor Assessment Coordinator Residential Assessor Residential Assessor Residential Assessor Bob Daudelin, AMAA Alison Reid, AMAA Troy Birtles, AMAA Josh McMillan Jesse Nelson Cory Allen Sean Cosens, Bsc. Ag Non-Residential FarmlandResidential 13 2018.04.10 2016 Compared to 2017 Assessment 2016 2017 Difference Totals Totals $% Residential $447,016,650 $467,045,330 $20,028,680 104% Non-Residential $108,802,070 $63,715,240 -$45,086,830 59% Designated Industrial Property (DIP)$352,944,050 $383,512,090 $30,568,040 109% Linear $999,835,240 $980,012,860 -$19,822,380 98% Farmland $151,793,360 $151,742,930 -$50,430 100% Exempt $212,781,580 $217,119,270 $4,337,690 102% Grand Total:$2,273,172,950 $2,263,147,720 -$10,025,230 100% 14 2018.04.10 Assessment Class History Comparison $- $200,000,000 $400,000,000 $600,000,000 $800,000,000 $1,000,000,000 $1,200,000,000 $1,400,000,000 To t a l A s s e s s m e n t Assessment Class 2013 2014 2015 2016 2017 15 2018.04.10 Assessment Total History Compare $- $500,000,000 $1,000,000,000 $1,500,000,000 $2,000,000,000 $2,500,000,000 $3,000,000,000 2013 2014 2015 2016 2017 To t a l A s s e s s m e n t Assessment Year 16 2018.04.10 Range Properties % -25% to -100% -10% to -25% -1% to -10% No Change 1% to 10% 10% to 25% 25% to 100% Over 100% New Roll #’s Inactive Roll #’s 112 129 1,404 5,632 1,205 101 48 32 45 34 1.3% 1.5% 16.1% 64.4% 13.8% 1.2% 0.5% 0.4% 0.5% 0.4% Total Properties 8,742 100% Taxable Assessment Change Compare by % 94% 17 2018.04.10 Range Properties % Over -$1,000,000 -$100,000 to -$999,999 -$25,000 to -$99,999 -$10,000 to -$24,999 -$1,000 to -$9,999 -$999 to $999 $1,000 to $9,999 $10,000 to $24,999 $25,000 to $99,999 $100,000 to $999,999 Over $1,000,000 New Roll #’s Inactive Roll #’s 11 70 124 370 1,069 5,766 579 400 213 57 4 45 34 0.1% 0.8% 1.4% 4.2% 12.2% 66.0% 6.6% 4.6% 2.4% 0.7% 0.0% 0.5% 0.4% Total Properties 8,742 100% Taxable Assessment Change Compare by $ 94% 18 2018.04.10 New Roll #’s & Permit Comparison New Roll #’s Summary 2013 2014 2015 2016 2017 Residential/Non-Res 63 49 51 42 32 Development Permit 2013 2014 2015 2016 2017 Development Permits 57 42 58 73 85 19 2018.04.10 Overview (NOT including Industrial or Linear) Residential (Rural) Land Slight Increase Improvements Minimal Change Total Slight Increase Residential (Hamlets) Land Minimal Change Improvements Slight Increase Total Slight Increase 20 2018.04.10 Overview (NOT including Industrial or Linear) New Residential Growth Assessment 2015 2016 2017 New Construction $6.4M (1.4%)$10.5M (2.1%)$13.8M (3.1%) Residential Inflation 2015 2016 2017 Market Change -$70M (-15%)-$15M (-3%)$6.5M (1.5%) 21 2018.04.10 Residential / Non-Residential Re-inspection Cycle 22 2018.04.10 Moving Forward –Residential / Non-Residential Continue with Global Inspections in the North All new construction to be reviewed Stabilizing Oil Price has resulted in signs of economic growth resulting in minor increases to market values.We will continue to monitor into 2018 23 2018.04.10 Harry Schmidt, AMAA Industrial Assessment Specialist Industrial Coordinator Industrial Assessor Industrial Assessor Industrial Assessor Sean Barrett, AMAA Kent Smith, AMAA *Chad Nelson *Steve Sawatsky Ray Fortin,AMAA Industrial Assessment Team Ally Dittrick *Chris Smith Industrial Assessor Industrial Assessor Specialty Assessment Services *Denotes Assessors currently working towards AMAA accreditation 24 2018.04.10 Designated Industrial Property Designated Industrial property includes: •Properties regulated by the Alberta Energy Regulator, National Energy Board, Alberta Utilities Commission. •Linear property (wells, pipeline, railways, telecommunications and electric power systems) assessed by the province. Note that railway became linear on January 1, 2018. •Property designated as a “major plant” by the 2017 Alberta Machinery and Equipment Minister’s Guidelines regulation; for example, large refineries, upgraders, pulp and paper mills. •Land and improvements associated with property regulated by the Alberta Energy Regulator, Alberta Utilities Commission or National Energy Board and major plants. 25 2018.04.10 Designated Industrial Property 2017 DIP Assessment: •AAG has spent a considerable amount of time during the 2017 DI property assessment creating new processes and procedures in order to adhere to DIP requirements and legislative MGA changes. •In your municipality AAG has identified 1,611 Designated Industrial Properties 26 2018.04.10 In The Field 27 2018.04.10 28 2018.04.10 Geographic Information System for DIP 29 2018.04.10 DIP Re-Inspection Cycle Re-inspect 33% of all existing DIP parcels Inspect 100% of new Well sites and Facilities 30 2018.04.10 *Please Note –The above totals exclude Linear Assessment Historical DIP Assessment Comparison -$100,000,000 -$50,000,000 $0 $50,000,000 $100,000,000 $150,000,000 $200,000,000 $250,000,000 $300,000,000 $350,000,000 $400,000,000 $450,000,000 2015 2016 2017 To t a l A s s e s s m e n t V a l u e ( $ ) Assessment Year Increase / Decrease in DIP Assessment Total DIP Assessment 31 2018.04.10 New DIP Roll #’s vs. New Wells Drilled 23 16 13 29 11 19 0 5 10 15 20 25 30 35 2015 2016 2017 Assessment Year New DIP Roll#'s # of Wells Drilled To t a l I n d u s t r i a l Ro l l # ’ s v s . N e w W e l l s 32 2018.04.10 Designated Industrial Property Moving Forward 2018 DIP Assessment – •AAG will continue to inspect DI properties throughout Kneehill County 2019 & 2020 DIP Assessment – •Changes to the regulations and Ministers Guidelines are anticipated •Possible changes to DI properties will be necessary to adhere to the new regulations and ministers guidelines •It is currently unknown with regard to the required time and resources and potentially the impacts to the municipalities DIP assessment moving forward AAG will continue to be involved in stakeholder consultations and advise the municipality of any legislative changes or impacts as we move forward. 33 2018.04.10 QUESTIONS? 34 2018.04.10 35 2018.04.10 Document Last Updated April 15, 2014   PUBLIC HEARING  ADMINISTRATION REPORT    Agenda Item #  4.1    SUBJECT:    Land Use Bylaw 1718 - Amendment from Agriculture District to Agriculture Business District   MEETING DATE:    2018-04-10   PRESENTED BY:    Barb Hazelton, Manager, Planning & Development   BACKGROUND/  PROPOSAL    Ross & Ray Ann Benedict’s daughter (Stephanie Fakner) have submitted an application to redesignate approximately 23 ± acres from Agriculture to Agriculture Business District on the NE 3-34-26 W4 located approximately 2 miles north of Wimborne. If approved, this portion of land would be subdivided to operate an equine business and commercial riding arena. The business, (Fired Up Performance Horses) would involve horse training, breeding, and riding lessons. The applicants have already submitted their application to subdivide the 23 ± acre parcel should the redesignation pass third reading.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    The subject parcel is bound by Highway 805 on the east. Section 85 of the Land Use Bylaw 1718 notes the purpose of the Agriculture Business District to be: “To provide areas where specific agricultural uses for commercial purposes can be accommodated on a smaller scale. Uses within this district further the Municipal Development Plan’s goals of maintaining a rural and agricultural focus for the County through allowing for businesses that are related to agricultural pursuits and are an appropriate adjacent use to agricultural operations.”   COSTS/SOURCE OF  FUNDING:    $800 Application Fee   ENGAGEMENT:    Pursuant to Section 606 of the Municipal Government Act, notifications were sent to adjacent landowners and affected agencies. Notice was posted in the Three Hills Capital on March 21, March 28 and April 4, 2018 as well as on the Kneehill County website.   ATTACHMENTS:     Site Plan  Proposed Bylaw 1757 36 2018.04.10 ADMINISTRATION REPORT   Agenda Item # 4.1 2 | Page   Application and Letter of Intent               Prepared By: Barb Hazleton Approved By: Laurie Watt Reviewed By: Al Hoggan Manager Planning & Development Director of Municipal Services Chief Administrative Officer                        37 2018.04.10       BYLAW NO. 1757  REDESIGNATION FROM AGRICULTURE DISTRICT   TO AGRICULTURE BUSINESS DISTRICT    BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND  LAND USE BYLAW NO. 1718  WHEREAS, pursuant to the Municipal Government Act, Chapter M‐26, Revised Statutes of Alberta 2000,  as amended, a Municipal Council has authority to govern and to pass bylaws respecting the municipality;  and  WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1718 in the manner hereinafter.  NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, and  under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M‐26,  and amendment thereto, enacts as follows:  1. THAT in PART XIV‐ LAND USE MAPS, the relevant 23 +/‐ acres of NE 3 ‐034‐26 W4 shown  on the sketch below are to be redesignated from A‐ Agricultural District to AB‐  Agriculture Business District.      2. EFFECTIVE DATE    (1) This bylaw comes into effect upon third reading.    READ a first time on this 13 day of March, 2018.  READ a second time on this XX day of April, 2018.  READ a third time and final time of this XX day of April, 2018.    38 2018.04.10   Bylaw No. 1757, Agriculture District to  Agriculture Business District Bylaw Page 2 of 2     Reeve   Jerry Wittstock  Date Bylaw Signed   Chief Administrative Officer   Al Hoggan      39 2018.04.10 40 2018.04.10 41 2018.04.10 42 2018.04.10 43 2018.04.10 Document Last Updated April 15, 2017   REQUEST FOR DECISION   Agenda Item #  5.1.1   SUBJECT:    Municipal Services Summary   MEETING DATE:    2018-04-10   PRESENTED BY:    Laurie Watt, Director of Municipal Services   BACKGROUND/  PROPOSAL    To request Council’s acceptance of the Municipal Services Summary   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    This presentation will be a summary of activities over the first quarter of 2018 as well as proposed upcoming projects for the departments of Transportation (Roads), Protective Services, Planning and Development, Environmental Services, and Agricultural Services, Cemeteries and Parks   COSTS/SOURCE OF FUNDING:    N/A   COMMUNICATIONS:    N/A   LINK TO STRATEGIC PLAN:    N/A   ATTACHMENTS:    Power Point presentation   RECOMMENDED ACTION:    Receive as information.   COUNCIL OPTIONS:  1. Receive as information 2. Council provide further direction or request for information   MOTION:    1. Council receive the Municipal Services Summary Report as presented          Prepared By: Jenna Kester Approved By: Laurie Watt Reviewed By: Al Hoggan Municipal Services Exec. Assist. Director of Municipal Services Chief Administrative Officer   44 2018.04.10 Municipal Services Summary Tuesday April 10th 2018 45 2018.04.10 Planning 2013 2014 2015 2016 2017 2018 Subdivisions 23 13 23 19 33 6 Developments 56 43 58 62 87 15 Redesignations 1 2 1 2 7 1 Safety Codes 200 193 202 236 283 45 46 2018.04.10 PERMITS ISSUED IN 2016-2018 12—second residence 10—additions 2—gravel pits 17—shop buildings 2—kennels 43—single family homes 2—private riding arena 7—mobile homes in Torrington (MHP) 1—multi-attached dwelling 28—accessory buildings 5—relaxations 21—garages 1 Sign 3—bat tower/ meteorological (data collection) 1—grader shed 8—businesses 7—other 2—barns 1—tiny home 4—alternative energy 15—home occupations 3—campgrounds 1—church 1—telecommunication tower 1—business license 47 2018.04.10 New Businesses in Kneehill County Brewery Vehicle Safety Dog Groomer Caterer –Taste of Ukraine Two Bakeries Graphic Design Bed & Breakfast Seed, Agrichemical Storage & Agronomy Store RV Repair Goat Creamery Solterra Wedding Barn Campground by Horseshoe Canyon (Dekeyser) Good Knights Medieval Encampment (Smith) Welding/Metal Fabrication Manufacture Ag Equipment Grainsconnect Canada 2 Market Gardens Custom Cabinets & Kitchen Cabinets 48 2018.04.10 49 2018.04.10 ASB: Co-Hosted Ranching Opportunities (119 Attended, 35 no shows due to weather). Co-Hosted Ladies Livestock Lessons (107 Attended). Hosted Septic Sense Workshop (23 Attended). Hosted Environmental Farm Plan Workshop (26 Attended). Began sales of 2% liquid strychnine gopher poison. Developing Growing Kneehill Tour plan, sponsorship and advertising. Awarded Roadside mowing Tender to Bedrock Energy Services. Hired and confirmed all seasonal staff. Parks & Agricultural Services 50 2018.04.10 Parks & Agricultural Services continued… Cemeteries: Awaiting three cemetery boundary surveys with province for completion. Arthurvale Cemetery waiting for registration of title and transfer. Completed Arthurvale Cemetery records mapping and transfer into our program. Parks: Keivers -Successfully implemented online booking for Keivers Lake. -Awarded Park Host RFP to Nannette Goodinson and Richard Mcinnis. -Site was broken into in early December. Damage to chalet doors and shed door which were repaired. Horseshoe -Awarded Tourism Growth and Innovation Fund grant for creation for a Horseshoe Canyon Masterplan. -Posted RFP for Horseshoe Masterplan. -Received timber for completion of shelter at main lookout. Parks General -All seasonal staff have been hired and confirmed for the season. -All sites will remain closed until seasonal staff begin and weather permits. 51 2018.04.10 Environmental Services Annual reports for all water and wastewater systems operated by Kneehill County were submitted to Alberta Environment and Parks as required under the code of practices. Annual report for the class III landfill operated by Kneehill County was submitted to Alberta Environment and Parks as required under the code of practice. 2 operators attended the annual water operators seminar where many career related topics were presented. Operators have been diligent in responding in a quick fashion to resident’s issues and concerns with the water and wastewater services. Over the winter months operators replaced 7 meters; 5 meters were frozen and 2 were deemed to be unable to record flow. 52 2018.04.10 Environmental Services continued… Since the last report, 7 new connections to various water systems were completed: 2 on Gamble WSA 2 on Selkirk WSA 2 on Sunnyslope Gravity WSA 1 on Sunnyslope Pressure WSA Operators located and repaired 3 rural waterline breaks: 1 on Grainger WSA 1 on Mt. Vernon WSA 1 on Sunnyslope Gravity WSA Mt. Vernon WSA experienced a severe water disruption that was due to a waterline break within the Town of Three Hills distribution network. Experienced a high chlorine residual event on the Sunnyslope Gravity WSA. Action by operators contained and remedied the situation fairly quickly.53 2018.04.10 More Environmental Services updates A pressure reducing valve on the Mt. Vernon WSA, an integral component of the distribution network, was replaced. A curb stop was replaced within the Hamlet of Torrington. Alarms upgraded at Hamlet of Huxley’s pumphouse. The Hamlet of Torrington’s wastewater lagoon was released from Oct. 23 –Oct. 30, 2017. The Hamlet of Swalwell’s wastewater lagoon sustained some minor damage due to surface ice movement within the lagoon. Construction of a water storage cistern for the Churchill WSA was cancelled due to complications with contractor awarded project. Highway signs and entrance signs for all transfer stations are to be placed this summer. A back-up generator will be installed for the pumphouse and reservoir in the Hamlet of Wimborne. 2 Kneehill County Transfer Stations are scheduled to have fence replacement done this summer –Carbon and Three Hills. WSP has been contacted to prepare a landfill air space study at the County landfill located at the Torrington site.54 2018.04.10 Protective Services Jan to March –First Quarter Protective Services: Citizens in Action Program throughout the schools has over 200 kids signed up, keeping Peace Officer Chubala busy! Community Standards Draft Bylaw, Traffic Draft Bylaw both in progress by Peace Officer Curwin. Peace Officer Policies have been adapted to include provisions of having a Level 2 CPO join our team. Policies will be going to Council in April. Peace Officers, Ag Services and Commercial Vehicles hosted 2 sessions on Traffic Safety Act and how it relates to farming on March 12 and 14 with total attendance of 17 people (in conjunction with Ag Safety Week). Peace Officers attended the CAC meeting in Trochu in March. Peace Officers attended the Acme, Carbon, and Linden Community Discovery Nights. Assisted on 6 Fire and/or RCMP calls.55 2018.04.10 Protective Services continued… Emergency Management: Kneehill Regional Emergency Management Agency (KREMA) partners met on March 6 with Alberta Emergency Management Agency (AEMA). Audit completed by AEMA. Received provincial grant to host a training session for the Region, working with partners on expectations. May 28, 29 planning a “soft” opening of our Emergency Operations Centre (EOC) at the Shop to train Elected Officials and Staff from partner municipalities, small table top exercises. More details coming soon. Fire Services: Working on Torrington fire hall renovations. Rural Fire Chief advertising completed, interviews in April. Attended Mutual Aid Wildfire seminar and Women in Fire and Emergency Services (provincial group). Working with new Torrington Fire Chief and Deputy. Peace Officer Curwin transported 10 out of 12 fire trucks to County Shop to complete their Cvips. 56 2018.04.10 More Protective Services updates Safety: Updated Contractor Safety Manual, rolled out in January. Health and Safety Manual completed, internal training to come. Communications: Both employees in Communications roles have now completed the International Association of Public Participation training (IAP2), as well as attended Crisis Communications seminar. Newsletter out in April. 57 2018.04.10 Transportation Gravel crew stockpiled approximately 47,000 tonnes of clay for upcoming RR 25-1. This was completed for an internal cost of approx $147,000, a savings of over $229,000 compared to an outside contract. Winter Season Gravel Crew has also stockpiled gravel from the Lafarge Gravel Pit to locations of Linden Transfer Site, Grainger site, & Marshman Site. Two inch gravel has also been stockpiled at our Three Hills site to reduce delivery time to south part of the County when required. This gravel is used mainly used for road washouts or soft spot repairs due to increase in traffic. Likely will see some of this with the spring thaw. 58 2018.04.10 Transportation Winter Season continued… o Due to an increase of snow this year compared to the last 2 years, Graders and Plow trucks have been putting in the extra effort on weekends to keep up to the demand of snow removal on local roads along with the hamlets. o Torrington and Huxley have had ditches and culverts cleaned to reduce any possible flooding this spring. Winter Brushing took place in late November and December 2017, and into January before the snow accumulations. Brushing looks at the site line issues from intersections, laneways, signage and also snow drifts that cause plugged roads. Snow Removal 2017/2018 59 2018.04.10 Transportation in 2018 Contract Gravel supply of 180,000 tonnes to the Berreth stockpile site is scheduled this year. The contractor has until Dec.21, 2018 to fullfill this contract at a price of $13.80/tonne. Contract Shoulder Pull program this year will start in May. Approx 50 miles of shoulder pull will happen in the Three Hills West and North areas. Time frame of approx. 30 days weather permitting for this to take place. Rge Rd 25-1 Contract Road Rebuild north of Hwy 587 was awarded last fall and the estimated rebuild is scheduled for the fall. Rge Rd 22-5 Sharples Road design is complete and awaiting approvals from Alberta Environment before this can go to tender. No time frame from Alberta Environment has been given as of yet. Rge Rd 24-4/5 South of Hwy 582 Engineering is taking place so that we may have the design and approvals from Alberta Environment before the end of this coming year making this project shelf ready for 2019. 60 2018.04.10 Transportation in 2018 continued… Huxley road improvements this summer: Road will be pulverizered followed by a gravel application to reshape and crown the road prior to the chipseal and microsurface finish. Torrington is scheduled this summer for a street improvement on 3rd Ave. On 2nd street will be an application of ACP pavement as there is no storm water management and chipseal deteriorates quickly. Will also address other street repairs, along with some repairs to water and sewer services at the same time. BF78558 located on Rge Rd 25-5 south of Hwy 582 AND BF72145 located on Twp Rd 33-4 between Rge Rd 27-0 /26-5 –Both of these structures are single span. Replacement is being engineered at the moment and approvals from Alberta Environment are expected to be received early July. Both structures will be replaced with a culvert using in-house resources late this fall. 61 2018.04.10 Transportation in 2018 continued… Rge Rd 21-1A Dunphy Roadway: This has been an ongoing concern for Kneehill County as the banks along the Kneehill Creek have been eroding away at the current road slope. A survey completed last fall shows 1.5 to 2 meters of the roadtop is encroaching onto Alberta Trailnet. With inhouse resources, we plan to move the roadtop to the North, back into the County road right of way and away from the danger of the eroding bank. There are a couple more slides to repair this year and some reclamation at the clay borrow area by Wimborne. This will take place early spring. Dirt Trail improvements will take place around the area of shoulder pulls and we are planning to complete 12-15 miles this year. 62 2018.04.10 Document Last Updated August 15/13   Request for Decision       Agenda Item #   5.3.1  SUBJECT: Bylaw 1757- Land Use Bylaw 1718 – Amendment from Agriculture District to Agriculture Business District MEETING DATE:   2018-04-10 PRESENTED BY:    Barb Hazelton, Manager, Planning and Development BACKGROUND/  PROPOSAL    Bylaw 1757 proposes to re-designate approximately 23+ acres from Agriculture to Agriculture Business District on the NE 3-34-26 W4 located approximately 2 miles north of Wimborne. DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:  Kneehill County approved first reading of the re-designation bylaw on March 13, 2018, and scheduled the required public hearing for April 10, 2018. Notifications of the proposed re-designation were sent to adjacent landowners and affected agencies as well as advertised in the Three Hills Capital on March 21, 28 and April 4, 2018. COSTS/SOURCE OF  FUNDING:    Re-designation fee paid by the applicant of $800.00 ENGAGEMENT: With applicant LINK TO STRATEGIC PLAN: Think Act Regionally ATTACHMENTS: Bylaw 1757   RECOMMENDED ACTION:  Council considers second and third reading of Bylaw 1757.   COUNCIL OPTIONS:  1. Council considers second and third readings of Bylaw 1757. 2. Council defers second and third readings of Bylaw 1757 to a future Council reading.   MOTION:  Council moves second reading of Bylaw 1757, that being a bylaw to amend Land Use Bylaw 1718 by re-designating the relevant 23+ acres of NE 3-34-26 W4 from Agricultural District to Agriculture Business District. Council moves third reading of Bylaw 1757, that being a bylaw to amend Land Use Bylaw 1718 by re-designating the relevant 23+ acres of NE 3-34-26 W4 from Agricultural District to Agriculture Business District.           Prepared By: Barb Hazleton Approved By: Laurie Watt Reviewed By: Al Hoggan Manager Planning & Development Director of Municipal Services Chief Administrative Officer     63 2018.04.10       BYLAW NO. 1757  REDESIGNATION FROM AGRICULTURE DISTRICT   TO AGRICULTURE BUSINESS DISTRICT    BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AMEND  LAND USE BYLAW NO. 1718  WHEREAS, pursuant to the Municipal Government Act, Chapter M‐26, Revised Statutes of Alberta 2000,  as amended, a Municipal Council has authority to govern and to pass bylaws respecting the municipality;  and  WHEREAS, it is deemed necessary and expedient to amend Bylaw No. 1718 in the manner hereinafter.  NOW THEREFORE, the Council of Kneehill County, in the Province of Alberta, duly assembled, and  under the powers conferred upon it by the Municipal Government Act, RSA 2000, Chapter M‐26,  and amendment thereto, enacts as follows:  1. THAT in PART XIV‐ LAND USE MAPS, the relevant 23 +/‐ acres of NE 3 ‐034‐26 W4 shown  on the sketch below are to be redesignated from A‐ Agricultural District to AB‐  Agriculture Business District.      2. EFFECTIVE DATE    (1) This bylaw comes into effect upon third reading.    READ a first time on this 13 day of March, 2018.  READ a second time on this XX day of April, 2018.  READ a third time and final time of this XX day of April, 2018.    64 2018.04.10   Bylaw No. 1757, Agriculture District to  Agriculture Business District Bylaw Page 2 of 2     Reeve   Jerry Wittstock  Date Bylaw Signed   Chief Administrative Officer   Al Hoggan      65 2018.04.10 Document Last Updated August 15/13   Request for Discussion       Agenda Item #   5.4.1    SUBJECT:    Stampede Farm Family Council Representative   MEETING DATE:    2018-04-10   PRESENTED BY:    Bowen Claūsen– Manager of Agriculture Services & Parks   BACKGROUND/  PROPOSAL    BMO Calgary Stampede Farm family award is given out each year to recognize those families that ensure the agriculture industry and their respective rural communities continue to thrive. Council nominated the Hoppins Family for the 2018 Farm Family Award.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    The Calgary Stampede has sent an invitation for a County representative to also participate in the 2018 Farm Family Awards for the Hoppins Family on July 9th, 2018.   COSTS/SOURCE OF  FUNDING:  Per Diem for County Representative   ENGAGEMENT:  County Website, Social Media, Calgary Stampede publications, County Newsletter, Local Paper   LINK TO STRATEGIC PLAN:  ASB Act, Community engagement   ATTACHMENTS:  Calgary Stampede Farm Family Awards invitation and attendance form.   RECOMMENDED ACTION:    Council recommends the Division 6 Councilor attend the 2018 BMO Calgary Stampede Farm Family Award.     COUNCIL OPTIONS:      1. Council recommends the Division 6 Councilor attend the 2018 BMO Calgary Stampede Farm Family Award. 2. Council recommends Councilor __________attend the 2018 BMO Calgary Stampede Farm Family Award. 3. Council recommends __________attend the 2018 BMO Calgary Stampede Farm Family Award. 4. Council receives as information.   66 2018.04.10 REQUEST FOR DECISION   Agenda Item # 5.4.1 2 | Page    MOTION:  Council recommends the Division 6 Councilor attend the 2018 BMO Calgary Stampede Farm Family Award as the County representative on July 9th, 2018.           Prepared By: Bowen Claūsen Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Parks & Agricultural Services Director Municipal Services Chief Administrative Officer   67 2018.04.10 March 21, 2018 Kneehill County Bowen Clausen Box 400 Three Hills, AB T0M 2A0 Dear Bowen, Thank you for your submission to the Calgary Stampede BMO Bank of Montreal Farm Family Awards. We are pleased to inform you that the Hoppins family has been confirmed for this award. The time and effort that was put into the application is much appreciated; we would be unable to present these awards without the involvement and cooperation of the municipalities. We cordially invite you and a guest to join in on the festivities Monday, July 9 as we honor the 2017 BMO Bank of Montreal Farm Family Award recipients. The day’s activities begin at 9 a.m. for registration and a Champagne and Orange Juice reception. Brunch is served following some greetings at 10 a.m. followed by the award presentations. The rodeo begins at 1:15 p.m. and the Farm Family award recipients, bank representatives, event volunteer hosts and the municipality representatives spend the afternoon taking-in the rodeo. Of course following the rodeo, everyone is free to enjoy other Stampede activities at their leisure. We ask that you RSVP on the enclosed form by May 1 so that passes and further information on the day’s activities can be sent to you. Thank you again for your assistance in presenting the Calgary Stampede BMO Farm Family Award to a very worthy recipient. If you have any questions, comments or require further information please contact me at (403) 261-0193 or e-mail: kdennett@calgarystampede.com. We look forward to meeting a representative from your municipality on July 9. Sincerely, Kristin Dennett Agriculture Program Manager 68 2018.04.10 Farm Family Awards Brunch RSVP Kneehill County Will be sending ________________________ _______________________ First Name Last Name _______________________ ________________________ First Name Last Name To represent our Municipal District Office Please return this form no later than May 1, 2018 Kristin Dennett Calgary Stampede Agriculture Office Box 1060 Station M Calgary, AB T2P 2K8 Phone: 403-261-0193 Email: kdennett@calgarystampede.com Fax: 403-262-3067 69 2018.04.10 Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  6.1    SUBJECT:    WRITE-OFFS / DOUBTFUL ACCOUNTS   MEETING DATE:    2018-04-10   PRESENTED BY:    MIKE MORTON, DIRECTOR OF CORPORATE SERVICES   BACKGROUND/  PROPOSAL    Due to the drop in oil revenues and the down turn of the economy, the last 3 years have seen an increase in oil & gas companies entering into Receivership and Bankruptcy for failure to pay their creditors, including the County, for unpaid linear and non-linear property taxes. The purpose of a Receivership is to have a court or creditor appointed Receiver manage the debtor company to (1) liquidate assets or (2) restructure the business to make it viable. Restructuring may involve selling off corporate assets, entering into new commercial agreements and negotiating settlements with creditors. When assets are liquidated, funds are paid out to creditors based on the priority of the creditor’s security. During the time of the Receivership, the general rule is that creditors cannot sue the debtor company for outstanding amounts. Pursuant to section 348 of the Municipal Government Act, the County is given a high priority when it comes to payout: 348 Taxes due to a municipality (a) are an amount owing to the municipality, (b) are recoverable as a debt due to the municipality, (c) take priority over the claims of every person except the Crown, and (d) are a special lien (i) on land and any improvements to the land, if the tax is a property tax […] Traditionally, the County sued on the unpaid property accounts, through the Statement of Claim process. This process provided good results, with the County forcing debtor companies to pay through various civil remedies, like garnishing bank accounts. However, the County has reconsidered this approach in light of (1) a recent unfavorable decision from the Alberta Court of Queen’s Bench about a municipality’s priority for linear taxes (the largest source of tax revenue for the County); (2) the position of Receivers that linear taxes are not secured by the Municipal Government Act; (3) the increased size and number of debtor companies in Receivership; and (4) that the traditional approach may lower the County’s status from a secured to non-secured creditor. Currently $830,735.20 is owing to the County from eight (8) debtor companies for 2017. To deal with the unfavorable legal decisions by the Court of Queen’s Bench, our law firm is taking another municipality’s unfavorable Court of Queen’s Bench decision about the priority of municipal taxes to the Alberta Court of Appeal. The Court of Appeal should clarify the ultimate 70 2018.04.10 REQUEST FOR DECISION   Agenda Item # 6.1 2 | Page  priority of a municipality’s property taxes, including linear taxes in a Receivership. That appeal is expected to be heard in June 2018 with a decision rendered several months later. In the meantime, our law firm has been in contact with various Receivers to bring Post- Receivership taxes current. This has so far resulted in approximately $300,000 being paid to the County. Through the Court process, the Receiver has required that the County not apply those funds to Pre-Receivership taxes, despite the wording of the MGA which would require the County to do so. The law firm has had increasing success in having Receivers put aside money on the sale of corporate assets until the decision of the Court of Appeal is delivered. With some exceptions, if the law firm is fully successful at the Court of Appeal, the County should receive priority payout of those funds in the Receiverships it is involved in. In pursing unpaid accounts, the County has incurred legal costs which have been added to the tax roll, as per the Municipal Government Act, Section 553(1) “A council may add the following amounts to the tax roll of a parcel of land (f) costs associated with tax recovery proceedings related to the parcel.” These costs are charged the 2% penalty as well and the total costs to date are $22,378 which we may or may not expect to collect. Given that the work required to deal with the Receivers is the same for all municipalities, our law firm has offered, and the County has agreed, to split the costs of this work with other municipalities that have retained our law firm. This allows for our law firm to develop a consistent legal approach and lowers the costs for each municipality. In short, the County receives better service for less cost. Outside of our tax collection efforts, the Province has provided a grant program to municipalities which have been unable to collect taxes but are required to pay the Province education fees. We have done so for 2015, 2016 & anticipate the request for 2017 later this year. If payment is then received from the debtor companies, the education portion is returned to the Province.    71 2018.04.10 Document Last Updated April 15, 2014    DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    The following accounts have 2017 tax arrears that are doubtful for collection: Roll Municipal Levy Education Taxes Other Taxes Penalties & Costs Jan 1 to Dec 31, 2017 Total 28200631410 1,838.88 53.96 94.42 80.23 2,067.49 28200641010 1,319.79 87.57 67.73 59.59 1,534.68 28200710700 165.97 49.99 8.52 9.07 233.55 28200740900 168.22 50.67 8.63 9.19 236.71 28201220410 2,550.85 96.52 130.89 112.25 2,890.51 28201820500 8,249.17 708.14 423.29 378.97 9,759.57 28210241500 3,739.58 84.32 191.89 162.24 4,178.03 28210241510 4,999.80 86.64 256.74 215.68 5,558.86 28210310800 2,119.80 62.96 108.78 92.58 2,384.12 28211231100 12,209.39 789.26 626.50 550.45 14,175.60 28211841500 3,458.80 69.88 177.48 149.73 3,855.89 28212010200 1,601.70 81.54 82.19 71.32 1,836.75 28212010800 165,394.46 5,209.58 8,486.88 7,235.27 186,326.19 28212231400 3,355.35 55.27 172.17 144.75 3,727.54 28213431200 6,148.02 590.97 315.46 285.00 7,339.45 28221341000 2,489.00 92.01 127.75 109.44 2,818.20 28221610700 2,439.05 55.27 121.99 105.70 2,722.01 28222431100 4,159.71 123.25 213.45 181.66 4,678.07 28222431120 4,487.02 123.63 230.25 195.57 5,036.47 28222431400 183.05 55.27 9.86 10.02 258.20 28222541000 189.24 57.00 9.71 10.34 266.29 28241620600 977.33 37.92 50.15 43.04 1,108.44 29210910700 2,211.76 99.78 113.50 97.97 2,523.01 29210920600 1,483.53 144.87 76.12 68.86 1,773.38 29243131400 215.04 11.04 374.77 600.85 30230631400 373.30 21.20 19.16 5,680.13 6,093.79 30231141500 38,040.50 3,805.76 1,951.97 39,642.79 83,441.02 30232241500 1,808.46 127.22 92.80 1,282.22 3,310.70 30242920300 0.00 0.00 0.00 6,824.64 6,824.64 31231231100 1,581.37 68.74 81.14 1,288.25 3,019.50 31243441600 403.89 16.32 420.21 32232420600 2,495.76 52.06 165.73 6,511.67 9,225.22 32240810200 601.09 24.28 625.37 32252631410 3,643.04 147.18 3,790.22 72 2018.04.10 REQUEST FOR DECISION   Agenda Item # 6.1 4 | Page  33242220400 100.00 29.39 6.47 6,227.36 6,363.22 Roll Municipal Levy Education Taxes Other Taxes Penalties & Costs Jan 1 to Dec 31, 2017 Total 40000230000 134,148.74 134,148.74 40000370000 341.90 102.98 17.54 18.68 481.10 40001030000 17,301.72 5,211.53 887.81 4,066.30 27,467.36 40001620000 14,764.1 596.47 15,360.57 40001640000 1,196.16 360.30 61.38 1,826.80 3,444.64 40001680000 182,638.14 55,013.24 9,371.70 9,979.73 257,002.81 40001750000 1,297.79 390.81 66.60 70.92 1,826.22 Totals $502,741.73 $74,049.50 $24,837.69 $229,106.17 $830,735.20   COSTS/SOURCE OF  FUNDING:    The Doubtful Accounts for 2017 was budgeted at $800,000. The total of the above accounts to expense to this budget line is $830,735.20. When unanticipated payments are made to accounts that have already been written off in previous years, the financial statements will show the payments received in the financial statement for the current year. The 2017 Financial Statements will reflect a reduction (as a recoverable amount) to the doubtful accounts in the amount of $262,432. The total doubtful accounts indicated in the Note of Tax Receivables on the Statement of Financial Position for 2017 will be $1,737,728.73.   ENGAGEMENT:    For financial statement preparation, auditors   LINK TO  STRATEGIC PLAN:    N/A   ATTACHMENTS:    NONE   RECOMMENDED  ACTION:    That Council approve the transfer of these doubtful accounts in the amount of $830,735.20 for 2017.   COUNCIL  OPTIONS:    1. That Council approve to transfer the total doubtful amount of $830,735.20 for the above tax rolls. 2. Accept as information.    73 2018.04.10 Document Last Updated April 15, 2014      MOTION:      Council approves the transfer of $830,735.20 to Doubtful Accounts for 2017 uncollected taxes, penalties and costs on rolls 28200631410, 28200641010, 28200710700, 28200740900, 28201220410, 28201820500, 28210241500, 28210241510, 28210310800, 28211231100, 28211841500, 28212010200, 28212010800, 28212231400, 28213431200, 28221341000, 28221610700, 28222431100, 28222431120, 28222431400, 28222541000, 28241620600, 29210910700, 29210920600, 29243131400, 30230631400, 30231141500, 30232241500, 30242920300, 31231231100, 31243441600, 32232420600, 32240810200, 32252631410, 33242220400, 40000230000, 40000370000, 40001030000, 40001620000, 40001640000, 40001680000, 40001750000.               Prepared By: Caroline Siverson Approved By: Mike Morton Reviewed By: Al Hoggan Tax & Assessment Administrator Director of Finance Chief Administrative Officer     74 2018.04.10 Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  6.2    SUBJECT:    TAX ACCOUNTS CANCELLATION AND REMOVAL   MEETING DATE:    2018-04-10   PRESENTED BY:    MIKE MORTON, DIRECTOR OF CORPORATE SERVICES   BACKGROUND/  PROPOSAL    There have been some industrial and linear accounts with tax arrears since 2014. We have attempted to collect for some time, however the companies went into bankruptcy and are no longer operating. Council resolved to place the 2015 and 2016 tax arrears for Roll 40001520000 as doubtful during year end procedures in Motion 119/16 and 148/17 for the amount of $2,053.03. A previous cancellation was completed by Council in 2015 by Motion 35/15 for Rolls 33250410100 & 40001360000 in the amount of $6,700.86 due to limitation periods for filing a Statement of Claim and the balance of $3,835.70 was transferred to doubtful accounts.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    We have exhausted all attempts to collect these tax arrears. Two accounts have had no assessment since 2014 and the other last assessment was in 2016. The Municipal Government Act, Section 347 states “if a council considers it equitable to do so, it may, generally or with respect to a particular taxable property…(a) cancel or reduce tax arrears.” This section provides Council with the authorization to cancel tax arrears.   COSTS/SOURCE OF  FUNDING:    The total amount of $5,888.73 was allocated to the Tax Cancellation expense in 2015 & 2016. There is no further financial cost by completing this process, we are inactivating the accounts in the subledger.   ENGAGEMENT:    Administrative, information sent to legal   LINK TO STRATEGIC PLAN:    n/a    75 2018.04.10 REQUEST FOR DECISION   Agenda Item # 6.2 2 | Page    ATTACHMENTS:    1. Copy of Request for Decision, dated February 10, 2015 2. Minutes showing Motion 35/15 for previous cancellation; 3. Copy of Request for Decision, dated March 22, 2016 4. Minutes showing Motion 119/16 for previous balance put to doubtful accounts 5. Copy of Request for Decision, dated March 23, 2017 6. Minutes showing Motion 148/17 for previous balance put to doubtful   RECOMMENDED ACTION:    That Council approve to cancel the outstanding tax arrears and inactivate Roll 33250410100, 40001360000 and 40001520000 pursuant to Section 347 of the Municipal Government Act.       COUNCIL OPTIONS:  1. That Council cancel the taxes and penalties as requested. 2. Accept as information.     MOTION:    Council approves the cancellation of outstanding tax arrears in the amount of $5,888.73 and request to inactivate Roll 33250410100, 40001360000 and 40001520000 pursuant to Section 347 of the Municipal Government Act based on the inability to collect due to corporate bankruptcy.                 Prepared By: Caroline Siverson Approved By: Mike Morton Reviewed By: Al Hoggan Tax & Assessment Administrator Director of Finance Chief Administrative Officer   76 2018.04.10 77 2018.04.10 78 2018.04.10 79 2018.04.10 80 2018.04.10 81 2018.04.10 82 2018.04.10 83 2018.04.10 84 2018.04.10 85 2018.04.10 86 2018.04.10 87 2018.04.10 88 2018.04.10 89 2018.04.10 90 2018.04.10 91 2018.04.10 92 2018.04.10 93 2018.04.10 94 2018.04.10 95 2018.04.10 Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  6.3    SUBJECT:    COLLECTION OF PRE & POST RECEIVERSHIP TAX DEBT   MEETING DATE:    2018-04-10   PRESENTED BY:    MIKE MORTON, DIRECTOR OF CORPORATE SERVICES   BACKGROUND/  PROPOSAL    A Receiver can be appointed by a Court to manage a company’s business when it fails to pay its creditors. The Receiver attempts to restructure the company and prevent it from entering bankruptcy. We have some industrial accounts that are held by companies under receivership. While the company is under receivership, the business is managed normally and payables are expected to be covered. What this means is that the Receiver is responsible to pay all outstanding payables while under their control, including property taxes. The issue, however, is that there are generally pre-receiver tax arrears and then current taxes accrue while the Receiver is managing being the post- receivership taxes. The Receiver has taken the position that at this time, it is only responsible for paying post-receivership taxes. Our legal team has reviewed this matter extensively as they have been receiving payments on our behalf from the Receiver. They have recommended that a resolution be passed to defer the pre-receivership tax arrears until the earlier of payment of all post-receivership tax or the disposition of the property that is subject to the tax assessment. The legal team is concerned that if the below resolution is not passed, the specific wording in the Municipal Government Act may allow the Receiver, other creditors or the debtor company to double count payments towards arrears. This would result in a tax loss to the municipality.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Municipal Government Act, Section 343 (1) “A tax payment must be applied first to tax arrears” and Section 347(1) “If a council considers it equitable to do so, it may, generally or with respect to a particular taxable property…(c) defer the collection of a tax”. The Municipal Government Act, Section 343 states that all tax payments shall be made firstly to the tax arrears however in Section 347 it authorizes Council to defer any and all tax where it is equitable to do so by resolution. In order to ensure that the receiver payments are handled as requested and that an issue does not arise in the future, a Council resolution is required. Assessment and tax rates change annually so the amounts owing will be different from year to year. 96 2018.04.10 REQUEST FOR DECISION   Agenda Item # 6.3 2 | Page  Penalties will continue to be assessed against pre-receiver taxes and any late payments on post-receiver tax amounts as required by our existing Tax Penalty Bylaw. The Municipal Government Act, Section 348(c) clearly states that “taxes due to a municipality take priority over the claims of every person except the crown” so the County can expect payment of any outstanding balance upon a sale of the assets. The receivers involved have already paid $287,271 towards post-receiver taxes and our legal firm is holding an additional $50,000 and will release it regardless of what Council decides. Pre-receivership tax arrears were transferred to the 2015 and 16 Doubtful Accounts for the following rolls, and were also included in the request for 2017 Doubtful Accounts: Taxes under Receivership Arrears Balances to be Deferred  31243441600 $420.21  32240810200 $625.37  32252631410 $3,790.22  40001620000 $15,360.58  30242920300 $359.10  31230541500 $2,012.70  31230931200 $1,987.63  31230940910 $30,497.92  31231031400 $1,860.14  31231510100 $4,382.91  31231520600 $4,883.13  31232220400 $2,813.11  34253631100 $4,466.43  40001610000 $131,443.12  TOTAL $204,902.57  Regardless, penalties will be calculated on these amounts and will be due and payable in addition to the arrears as per our Tax Penalty Bylaw.   COSTS/SOURCE OF  FUNDING:    This will only affect how to apply the payments received to the accounts.   ENGAGEMENT:    Motion will be forwarded to the legal team.    97 2018.04.10 Document Last Updated April 15, 2014    LINK TO STRATEGIC PLAN:    n/a   ATTACHMENTS:    Copy of letter from Reynolds Mirth Richards & Farmer LLP   RECOMMENDED ACTION:    That pursuant to section 347(c) of the Municipal Government Act, Council defers all pre-receivership tax arrears and accrued penalties owing on the above mentioned rolls until the earlier of payment of all post-receivership taxes or the disposition of the property that is subject to the tax assessment.    COUNCIL OPTIONS:  1. That Council defer the taxes and penalties as requested. 2. Accept as information.     MOTION:    As authorized by section 347(c) of the Municipal Government Act, that Council defers all pre-receivership tax arrears and accrued penalties owing on Rolls 31243441600, 32240810200, 32252631410, 40001620000, 30242920300, 31230541500, 31230931200, 31230940910, 31231031400, 31231510100, 31231520600, 31232220400, 34253631100, 40001610000 until the earlier of payment of all post-receivership taxes or the disposition of the property that is subject to the tax assessment.                Prepared By: Caroline Siverson Approved By: Mike Morton Reviewed By: Al Hoggan Tax & Assessment Administrator Director of Finance Chief Administrative Officer   98 2018.04.10 99 2018.04.10 100 2018.04.10 101 2018.04.10 Document Last Updated February 27, 2018    REQUEST FOR DECISION   Agenda Item #  6.4   SUBJECT:    Quarterly Financial Report MEETING DATE:    2018-04-10 PRESENTED BY:  Mike Morton, Director of Corporate Services   BACKGROUND/  PROPOSAL    To request Council’s acceptance of the January to December 2017 Financial Reports.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Notes accompanying the reports: 1. Overall Operating Revenue is at 103.80% and Expenses are at 92.96% as of December 31, 2017. 2. The Operating and Project Budgets together create a Budget Surplus of 3.25 million. Variance by %: Revenue 3.87%, Expense 6.60%, and current year tax funded Projects 9.40% 3. “Page 1” in the Project Report shows a net gravel expense of $1,983,542, which accounts for the gravel used. 4. Budgeted gravel purchases are reported on the “Contract Purchases” line. The amount of $448,309 is being carried forward to 2018. This is included in the $586,409 purchase variance 5. Transfers to and from reserves have been completed as per 2017 Budget. 6. The Non TCA and TCA Projects have been funded as per the 2017 Budget. This report also shows the Projects being carried forward from 2017 to 2018. The carry forward projects funded from 2017 Operating Tax dollars will require a transfer to a holding Reserve. The amount of 600,664.36 is being transferred to the Special Projects Reserve and reflected on these reports.   COSTS/SOURCE OF  FUNDING:  N/A   ENGAGEMENT:    N/A   LINK TO STRATEGIC PLAN:    Fiscal Sustainability   ATTACHMENTS:    January to December 2017 Financial Reports. RECOMMENDED ACTION:    That Council accepts the report as information. COUNCIL OPTIONS: 1. Receive the January to December 2017 Financial Reports as presented. 102 2018.04.10 REQUEST FOR DECISION   Agenda Item # 6.4 2 | Page  2. Council provides further direction. MOTION: 1. Council receives the January to December 2017 Financial Reports as presented.        Prepared By: Will Wolfe Approved By: Mike Morton Reviewed By: Al Hoggan Accounting Supervisor Director of Corporate Services Chief Administrative Officer                          103 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % REVENUE GENERAL REVENUE PROPERTY TAXES (22,834,961.12) (22,820,154.86) (14,806.26) 99.94% REQUISITIONS (5,897,074.17) (5,895,330.78) (1,743.39) 99.97% RURAL WATER AND WSA TAXES (1,094,728.94) (1,094,534.17) (194.77) 99.98% FRONTAGE/SPECIAL BENEFIT LEVY (323,380.00) (379,604.96) 56,224.96 117.39% OTHER TAXES (30,000.00) (240,095.29) 210,095.29 800.32% RETURN ON INVESTMENTS (252,000.00) (448,952.35) 196,952.35 178.16% PENALITES & FINES (85,000.00) (386,008.48) 301,008.48 454.13% SALES TO OTHER GOVERNMENTS (18,538.64) - (18,538.64) 0.00% OPERATING GRANTS - - - TRANSFER FROM RESERVES - (2,568.11) 2,568.11 TOTAL GENERAL REVENUE (30,535,682.87) (31,267,249.00) 731,566.13 102.40% ADMINISTRATION SALE OF GOODS AND SERVICES (29,150.00) (36,521.14) 7,371.14 125.29% OTHER REVENUE (4,450.00) (239,528.13) 235,078.13 5382.65% PENALTIES & FINES (2,000.00) (3,380.57) 1,380.57 169.03% OPERATING GRANTS (128,304.00) (149,334.32) 21,030.32 116.39% TRANSFER FROM RESERVES (100,300.00) (104,576.45) 4,276.45 104.26% TOTAL ADMINISTRATION (264,204.00) (533,340.61) 269,136.61 201.87% 1 104 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % ASSESSMENT SALE OF GOODS AND SERVICES (50.00) - (50.00) 0.00% TRANSFER FROM RESERVES - - - TOTAL ASSESSMENT (50.00) - (50.00) 0.00% FIRE SALE OF GOODS AND SERVICES (1,600.00) (210.00) (1,390.00) 13.13% SALES TO OTHER GOVERNMENTS - - - RENTAL INCOME (2,550.00) (6,371.16) 3,821.16 249.85% OTHER REVENUE - - - LICENSES & PERMITS (100.00) - (100.00) 0.00% PENALTIES & FINES - - - OPERATING GRANTS - - - TRANSFER FROM RESERVES - - - TOTAL FIRE (4,250.00) (6,581.16) 2,331.16 154.85% ENFORCEMENT SALES TO OTHER GOVERNMENTS (30,000.00) (30,542.00) 542.00 101.81% PENALTIES & FINES (30,000.00) (42,844.14) 12,844.14 142.81% TRANSFER FROM RESERVES - - - TOTAL ENFORCEMENT (61,000.00) (75,263.92) 14,263.92 123.38% 2 105 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % TRANSPORTATION SALE OF GOODS AND SERVICES (107,750.00) (90,541.43) (17,208.57) 84.03% RENTAL INCOME (22,000.00) (35,888.21) 13,888.21 163.13% OTHER REVENUE (600.00) (1,710.00) 1,110.00 285.00% OPERATING GRANTS - - - TRANSFER FROM RESERVES - - - TOTAL TRANSPORTATION (130,350.00) (128,139.64) (2,210.36) 98.30% WATER SALE OF GOODS AND SERVICES (556,820.00) (683,851.35) 127,031.35 122.81% SALES TO OTHER GOVERNMENTS (67,000.00) (65,879.19) (1,120.81) 98.33% OTHER REVENUE (2,000.00) (16,258.66) 14,258.66 812.93% PENALTIES & FINES (4,000.00) (3,386.00) (614.00) 84.65% TRANSFER FROM RESERVES - - - TOTAL WATER (629,820.00) (769,375.20) 139,555.20 122.16% WASTEWATER SALE OF GOODS AND SERVICES (13,692.00) (13,779.29) 87.29 100.64% TOTAL WASTEWATER (13,692.00) (13,779.29) 87.29 100.64% WASTE MANAGEMENT SALE OF GOODS AND SERVICES (7,000.00) (12,342.20) 5,342.20 176.32% SALES TO OTHER GOVERNMENTS (14,000.00) (14,280.00) 280.00 102.00% TOTAL WASTE MANAGEMENT (21,000.00) (26,622.20) 5,622.20 126.77% 3 106 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % HEALTH SERVICES RENTAL INCOME (41,667.00) - (41,667.00) 0.00% TOTAL HEALTH SERVICES (41,667.00) - (41,667.00) 0.00% CEMETERIES SALE OF GOODS AND SERVICES (6,000.00) (9,866.59) 3,866.59 164.44% TOTAL CEMETERIES (6,000.00) (9,866.59) 3,866.59 164.44% PLANNING SALE OF GOODS AND SERVICES (27,400.00) (44,512.66) 17,112.66 162.45% LICENSES & PERMITS (44,000.00) (122,500.03) 78,500.03 278.41% OPERATING GRANTS - - - TOTAL PLANNING (71,400.00) (167,012.69) 95,612.69 233.91% ECONOMIC DEVELOPMENT OTHER REVENUE (35,000.00) (6,356.00) (28,644.00) 18.16% TOTAL ECONOMIC DEVELOPMENT (35,000.00) (6,356.00) (28,644.00) 18.16% 4 107 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % AGRICULTURAL SERVICES SALE OF GOODS AND SERVICES (19,100.00) (13,237.87) (5,862.13) 69.31% RENTAL INCOME (9,000.00) (20,687.00) 11,687.00 229.86% OPERATING GRANTS (218,359.46) (218,359.00) (0.46) 100.00% TOTAL AGRICULTURAL SERVICES (246,459.46) (252,283.87) 5,824.41 102.36% RECREATION SALE OF GOODS AND SERVICES (58,400.00) (82,699.24) 24,299.24 141.61% OPERATING GRANTS - - - TRANSFER FROM RESERVES - - - TOTAL RECREATION (58,400.00) (82,699.24) 24,299.24 141.61% TOTAL REVENUE (32,118,975.33) (33,338,569.41) 1,219,594.08 103.80% 5 108 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % EXPENSES GENERAL EXPENSES SCHOOL FOUNDATION REQUISITION 5,810,903.96 5,810,903.96 - 100.00% SEPERATE SCHOOL REQUISISTION 46,368.54 46,368.55 (0.01) 100.00% KNEEHILL HOUSING AUTHORITY 39,801.67 39,801.85 (0.18) 100.00% DIP / LINEAR REQUISITION - - - TRANSFER TO OTHER GOVERNMENTS 1,099,835.24 1,034,174.74 65,660.50 94.03% TRANSFERS TO LOCAL BOARDS and AGENCIES 45,000.00 44,639.00 361.00 99.20% TRANSFERS TO INDIVIDUALS & ORGANIZATIONS 383,787.35 181,640.52 202,146.83 47.33% CONTRACT & GENERAL SERVICES 13,188.00 12,704.06 483.94 96.33% MATERIAL, GOODS, SUPPPLIES & UTILITIES - 1,468.11 (1,468.11) PROVISION FOR ALLOWANCES 800,000.00 571,813.38 228,186.62 71.48% AMORTIZATION OF TCA - - - LOSS ON DISPOSAL - - - OTHER EXPENSES - - - TRANSFER TO RESERVES 1,494,465.67 1,444,465.67 50,000.00 96.65% TOTAL GENERAL 9,733,350.43 9,187,979.84 545,370.59 94.40% LEGISLATIVE SALARIES, WAGES & BENEFITS 253,724.69 240,647.36 13,077.33 94.85% CONTRACT & GENERAL SERVICES 253,960.00 191,149.95 62,810.05 75.27% MATERIAL, GOODS, SUPPPLIES & UTILITIES 42,689.50 31,273.96 11,415.54 73.26% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE 15,750.00 15,750.00 - 100.00% TOTAL LEGISLATIVE 566,124.19 478,821.27 87,302.92 84.58% 6 109 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % ADMINISTRATION SALARIES, WAGES & BENEFITS 2,110,741.16 2,022,941.64 87,799.52 95.84% CONTRACT & GENERAL SERVICES 654,508.50 511,182.61 143,325.89 78.10% MATERIAL, GOODS, SUPPPLIES & UTILITIES 230,250.00 217,326.77 12,923.23 94.39% PURCHASES FROM OTHER GOVERNMENTS 3,600.00 2,467.57 1,132.43 68.54% OTHER EXPENSES 7,250.00 7,410.69 (160.69) 102.22% TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE 365,483.00 390,483.00 (25,000.00) 106.84% TOTAL ADMINISTRATION 3,371,832.66 3,151,812.28 220,020.38 93.47% ASSESSMENT SALARIES, WAGES & BENEFITS - 11.62 (11.62) CONTRACT & GENERAL SERVICES 202,867.00 200,061.26 2,805.74 98.62% MATERIAL, GOODS, SUPPPLIES & UTILITIES - - - PURCHASES FROM OTHER GOVERNMENTS 60,000.00 - 60,000.00 0.00% OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL ASSESSMENT 262,867.00 200,072.88 62,794.12 76.11% 7 110 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % FIRE SALARIES, WAGES & BENEFITS 65,056.08 68,285.79 (3,229.71) 104.96% CONTRACT & GENERAL SERVICES 278,627.00 237,249.56 41,377.44 85.15% MATERIAL, GOODS, SUPPPLIES & UTILITIES 21,000.00 25,841.96 (4,841.96) 123.06% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFERS TO INDIVIDUALS & ORGANIZATIONS 15,000.00 30,521.07 (15,521.07) 203.47% TRANSFER TO OTHER GOVERNMENTS 216,000.00 221,825.22 (5,825.22) 102.70% TRANSFER TO RESERVES - - - TOTAL FIRE 595,683.08 583,723.60 11,959.48 97.99% EMERGENCY MANAGEMENT SALARIES, WAGES & BENEFITS 12,919.13 16,055.77 (3,136.64) 124.28% CONTRACT & GENERAL SERVICES 5,600.00 2,310.27 3,289.73 41.25% MATERIAL, GOODS, SUPPPLIES & UTILITIES 1,000.00 436.95 563.05 43.70% TRANSFER TO RESERVES - - - TOTAL EMERGENCY MANAGEMENT 19,519.13 18,802.99 716.14 96.33% ENFORCEMENT SALARIES, WAGES & BENEFITS 190,580.63 193,192.86 (2,612.23) 101.37% CONTRACT & GENERAL SERVICES 34,359.00 24,563.60 9,795.40 71.49% MATERIAL, GOODS, SUPPPLIES & UTILITIES 23,000.00 15,201.62 7,798.38 66.09% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVES - - - TOTAL ENFORCEMENT 247,939.63 232,958.08 14,981.55 93.96% 8 111 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % HEALTH AND SAFETY SALARIES, WAGES & BENEFITS 95,060.82 95,868.59 (807.77) 100.85% CONTRACT & GENERAL SERVICES 15,540.00 14,640.75 899.25 94.21% MATERIAL, GOODS, SUPPPLIES & UTILITIES 9,750.00 4,188.82 5,561.18 42.96% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL HEALTH AND SAFETY 120,350.82 114,698.16 5,652.66 95.30% TRANSPORTATION SALARIES, WAGES & BENEFITS 3,484,835.40 3,361,750.92 123,084.48 96.47% CONTRACT & GENERAL SERVICES - ROAD PROJECTS 200,000.00 116,770.77 83,229.23 58.39% CONTRACT & GENERAL SERVICES - GRAVEL 4,000.00 3,375.00 625.00 84.38% CONTRACT & GENERAL SERVICES - GRADER 540,000.00 410,142.71 129,857.29 75.95% CONTRACT & GENERAL SERVICES 412,409.00 358,342.62 54,066.38 86.89% MATERIAL, GOODS, SUPPPLIES & UTILITIES - FUEL 900,000.00 774,720.79 125,279.21 86.08% MATERIAL, GOODS, SUPPPLIES & UTILITIES - GROUND 362,500.00 284,593.78 77,906.22 78.51% MATERIAL, GOODS, SUPPPLIES & UTILITIES- SHOP 671,250.00 665,997.16 5,252.84 99.22% MATERIAL, GOODS, SUPPPLIES & UTILITIES - UTILITIES 139,300.00 156,736.60 (17,436.60) 112.52% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL TRANSPORTATION 6,714,294.40 6,132,430.35 581,864.05 91.33% 9 112 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % BRIDGES SALARIES, WAGES & BENEFITS - - - CONTRACT & GENERAL SERVICES 145,000.00 92,416.35 52,583.65 63.74% MATERIAL, GOODS, SUPPPLIES & UTILITIES - - - PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL BRIDGES 145,000.00 92,416.35 52,583.65 63.74% WATER SALARIES, WAGES & BENEFITS 482,009.30 482,330.03 (320.73) 100.07% CONTRACT & GENERAL SERVICES 87,539.00 68,889.72 18,649.28 78.70% MATERIAL, GOODS, SUPPPLIES & UTILITIES 816,775.00 861,153.19 (44,378.19) 105.43% PURCHASES FROM OTHER GOVERNMENTS 72,660.00 69,199.00 3,461.00 95.24% OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - FINANCING - PRINCIPLE/INTEREST - - - TOTAL WATER 1,458,983.30 1,481,571.94 (22,588.64) 101.55% 10 113 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % WASTEWATER SALARIES, WAGES & BENEFITS 70,236.56 70,970.54 (733.98) 101.05% CONTRACT & GENERAL SERVICES - - - MATERIAL, GOODS, SUPPPLIES & UTILITIES 22,630.00 12,115.00 10,515.00 53.54% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL WASTEWATER 92,866.56 83,085.54 9,781.02 89.47% WASTE MANAGEMENT SALARIES, WAGES & BENEFITS 133,962.50 139,993.42 (6,030.92) 104.50% CONTRACT & GENERAL SERVICES 72,566.00 70,388.16 2,177.84 97.00% MATERIAL, GOODS, SUPPPLIES & UTILITIES 1,000.00 384.51 615.49 38.45% PURCHASES FROM OTHER GOVERNMENTS 194,540.00 189,360.00 5,180.00 97.34% OTHER EXPENSES 60,250.60 59,669.81 580.79 99.04% TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL WASTE MANAGEMENT 462,319.10 459,795.90 2,523.20 99.45% HEALTH SERVICES CONTRACT & GENERAL SERVICES 22,914.00 4,292.95 18,621.05 18.74% TRANSFER TO RESERVES - - - TOTAL HEALTH SERVICES 22,914.00 4,292.95 18,621.05 18.74% 11 114 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % CEMETERY SALARIES, WAGES & BENEFITS 84,454.61 71,229.29 13,225.32 84.34% CONTRACT & GENERAL SERVICES 10,000.00 7,350.00 2,650.00 73.50% MATERIAL, GOODS, SUPPPLIES & UTILITIES 5,000.00 4,488.35 511.65 89.77% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - - - TOTAL CEMETERY 99,454.61 83,067.64 16,386.97 83.52% PLANNING AND DEVELOPMENT SALARIES, WAGES & BENEFITS 375,450.00 338,987.69 36,462.31 90.29% CONTRACT & GENERAL SERVICES 77,709.00 45,824.71 31,884.29 58.97% MATERIAL, GOODS, SUPPPLIES & UTILITIES 1,000.00 669.91 330.09 66.99% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES 500.00 633.45 (133.45) 126.69% TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE - 6,752.40 (6,752.40) TOTAL PLANNING AND DEVELOPMENT 454,659.00 392,868.16 61,790.84 86.41% 12 115 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % ECONOMIC DEVELOPMENT SALARIES, WAGES & BENEFITS 121,893.58 82,948.26 38,945.32 68.05% CONTRACT & GENERAL SERVICES 73,340.00 40,738.16 32,601.84 55.55% MATERIAL, GOODS, SUPPPLIES & UTILITIES 5,000.00 52.85 4,947.15 1.06% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVE 55,000.00 55,000.00 - 100.00% TOTAL ECONOMIC DEVELOPMENT 255,233.58 178,739.27 76,494.31 70.03% AGRICULTURAL SALARIES, WAGES & BENEFITS 200,895.06 196,893.18 4,001.88 98.01% CONTRACT & GENERAL SERVICES 254,774.00 237,554.60 17,219.40 93.24% MATERIAL, GOODS, SUPPPLIES & UTILITIES 160,200.00 147,317.64 12,882.36 91.96% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES 20,000.00 19,657.53 342.47 98.29% TRANSFER TO OTHER GOVERNMENTS - - - TRANSFER TO RESERVES - - - TOTAL AGRICULTURAL 635,869.06 601,422.95 34,446.11 94.58% 13 116 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % RECREATION SALARIES, WAGES & BENEFITS 341,095.83 326,997.09 14,098.74 95.87% CONTRACT & GENERAL SERVICES 109,196.00 93,454.50 15,741.50 85.58% MATERIAL, GOODS, SUPPPLIES & UTILITIES 119,000.00 104,898.75 14,101.25 88.15% PURCHASES FROM OTHER GOVERNMENTS - - - OTHER EXPENSES - - - TRANSFER TO OTHER GOVERNMENTS 45,000.00 44,941.25 58.75 99.87% TRANSFERS TO LOCAL BOARDS and AGENCIES - - - TRANSFERS TO INDIVIDUALS & ORGANIZATIONS - - - TRANSFER TO RESERVE - - - TOTAL RECREATION 614,291.83 570,291.59 44,000.24 92.84% CULTURAL TRANSFERS TO LOCAL BOARDS and AGENCIES 48,275.01 48,275.01 - 100.00% TOTAL CULTURAL 48,275.01 48,275.01 - 100.00% TOTAL EXPENSES 25,921,827.39 24,097,126.75 1,824,700.64 92.96% 14 117 2018.04.10 KNEEHILL COUNTY OPERATING BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % NET REVENUE OVER EXPENSES BEFORE ADJUSTMENTS (6,197,147.94) (9,241,442.66) 3,044,294.72 149.12% CONTRA'S TO OPERATING - (476,284.66) 476,284.66 TOTAL TRANSFER TO GRAVEL INVENTORY PROJECTS 488,347.00 488,347.00 - 100.00% TOTAL TRANSFER TO NON TCA PROJECTS 277,429.00 275,724.47 1,704.53 99.39% TOTAL TRANSFER TO TCA PROJECTS 5,431,371.94 5,439,509.76 (8,137.82) 100.15% NET REVENUE OVER EXPENSES AFTER ADJUSTMENTS - (3,514,146.09) 3,514,146.09 15 118 2018.04.10 KNEEHILL COUNTY FINAL PROJECT AND CAPITAL BUDGET Year To Date Dec 31, 2017 2017 Fiscal Year 2017 Total Budget Description Amount Project Status Notes Carry forward to 2018 Budget # Year to Date Dec 31, 2017 Budget to actual variance TOTAL NET OPERATING BEFORE COMMITTED (6,197,147.94) CAPITAL EQUIPMENT PLAN CONTRIBUTION 1,892,796.00 1,892,795.63 0.37 (This is the annual funding contribution - new upfront purchases to plan are in TCA projects below) TOTAL CAPITAL EQUIPMENT REPLACEMENT PLAN 1,892,796.00 Transfer to reserve complete as per Budget No B1701 WATER SERVICE AREA TAX & SPECIAL BENEFITING LEVY 1,418,108.94 1,418,108.94 - WSA TAX & SPECIAL BENEFITING LEVY 1,418,108.94 Transfer to reserve complete as per Budget No B1702 TOTAL NET OPERATING AFTER COMMITTED (2,886,243.00) 3,310,904.57 0.37 GRAVEL ACQUISITION PROJECTS CONTRACT PURCHASES 3,153,100.00 Gravel Purchases - 3 year contract for 150,000 tonne / yr. 2016 to 2018. Plus 30,000 tonne 2,900,000.00 LaFarge gravel spring 2018. Peoples finished in January 2018 Yes B1710 2,451,690.17 448,309.83 Gravel Purchases - 2016 carry forward 253,100.00 Completed No B1603 115,000.00 138,100.00 TRANSFER TO RESERVE 400,000.00 Transfer to Gravel Reserve 400,000.00 Transfer to reserve complete as per Budget No B1711 400,000.00 - TOTAL GRAVEL ACQUISITION PROJECTS 3,553,100.00 2,966,690.17 586,409.83 1 2018-03-161192018.04.10 KNEEHILL COUNTY FINAL PROJECT AND CAPITAL BUDGET Year To Date Dec 31, 2017 2017 Fiscal Year 2017 Total Budget Description Amount Project Status Notes Carry forward to 2018 Budget # Year to Date Dec 31, 2017 Budget to actual variance NON TCA PROJECTS ADMINISTRATION 103,000.00 Budgeting Software 70,000.00 In progress. Completed 70% of operating and wages Yes B1720 13,845.26 56,154.74 Asset Management Plan 18,000.00 Complete - phases 1 and 2. Need to budget phases 3-7 under different project No B1721 17,500.00 500.00 Capital Planning Analysis Software 15,000.00 To be completed in Yes B1722 3,750.00 11,250.00 FIRE 49,614.00 ACP - Fire Department Training - 2015 carry forward 49,614.00 Completed No B1573 43,994.51 5,619.49 TRANSPORTATION 1,245,000.00 Contract Shoulder Pull - 68 miles south part of county 1,200,000.00 Completed No B1723 1,199,634.00 366.00 Keivers Lake Access Road & Upper Campground - Dust Control 45,000.00 Completed No B1724 44,161.47 838.53 WATER 1,156,852.00 Sunnyslope Engineering - System Upgrade 50,000.00 Still being completed by Engineer Yes B1725 13,141.25 36,858.75 Churchill Water Engineering - 2016 carry forward 1,106,852.00 Is being looked at it to be used for a future Churchill project No B1606 140,124.81 966,727.19 WASTEWATER 50,000.00 Engineering - Lagoon Easements (Torrington, Wimborne, Huxley, Swalwell) 50,000.00 Still being completed by Engineer Yes B1726 4,287.25 45,712.75 CEMETERY 33,772.00 Survey & Register Cemetery Boundaries - 2016 carry forward 17,772.00 95% Complete Yes B1607 9,100.00 8,672.00 Arthurville Cemetery Project 16,000.00 95% Complete Yes B1727 13,651.93 2,348.07 PLANNING 134,135.00 Development Agreement for BMR - 2016 carry forward 15,000.00 Funds moved to operating budget No B1608 10,852.54 4,147.46 Land services to consolidate various Kneehill County titles - 2016 carry forward 13,723.00 Completed No B1609 13,723.00 Expert Review on agreements - 2016 carry forward 34,660.00 Funds moved to operating budget No B1657 14,314.00 20,346.00 Planning & Development System - 2016 carry forward 30,116.00 To be completed in 2018 Yes B1658 21,120.00 8,996.00 GMSS - General Municipal Service Standard Policy - 2015 carry forward 40,636.00 Completed No B1510 40,636.00 TOTAL NON TCA PROJECTS 2,772,373.00 1,549,477.02 1,222,895.98 2 2018-03-161202018.04.10 KNEEHILL COUNTY FINAL PROJECT AND CAPITAL BUDGET Year To Date Dec 31, 2017 2017 Fiscal Year 2017 Total Budget Description Amount Project Status Notes Carry forward to 2018 Budget # Year to Date Dec 31, 2017 Budget to actual variance TANGIBLE CAPITAL ASSET (TCA) PROJECTS ADMINISTRATION 115,000.00 Administration Parking Lot Chain Link Fence 15,000.00 Completed No B1740 9,930.00 5,070.00 Admin / Medical Sidewalk 100,000.00 Completed - external cost approx $32,000.00 No B1741 - 100,000.00 FIRE 31,984.00 Torrington - Move fuel tank - 2016 carry forward 7,198.00 Completed No B1611 3,102.86 4,095.14 Wimborne Fire Tower (replace) - 2015 carry forward 17,133.00 Completed, left over funds to structure project B1575 No B1574 5,758.21 11,374.79 Containerized Fire Training Structure - 2015 carry forward 7,653.00 Completed No B1575 24,647.27 (16,994.27) TRANSPORTATION 5,033,035.00 Huxley - Micro surface Roads 220,000.00 Move into spring 2018 - additional funding request 2018 Yes B1742 6,602.30 213,397.70 Buffalo Jump and Hastie Road - Micro surface, 17 & 4 KM 1,100,000.00 Completed No B1743 1,065,461.90 34,538.10 Buffalo Jump Road Operating Surplus to Reserve 562,500.00 Completed No B1743A 562,500.00 - Sharples Road Engineering for 2018 - #7 road plan 125,000.00 On going, carry forward into 2018 Yes B1744 103,078.70 21,921.30 Road Rebuild RR251 2,965,000.00 Carry forward to 2018 Yes B1754 65,508.42 2,899,491.58 2014 - Boulton - Eagleview Ranch - Road Development Cost Share - 2014 carry forward 25,000.00 Completed No B1407 25,000.00 - Fuel Tanks and meters (Gravel,Maintenance,Wimborne,Acme,Carbon) - 2015 carry forward 35,535.00 Completed No B1520 1,684.70 33,850.30 HEALTH SERVICES 250,000.00 Old Medical Clinic Renovations - 2016 carry forward 250,000.00 not completed spring 2018 Yes B1619 223,816.44 26,183.56 WATER 165,000.00 Cost Share Waterline Extensions (as per policy 14-12) 50,000.00 None done in 2017 No B1745 50,000.00 Replace PVC Header to Stainless Steel - Sunnyslope 15,000.00 Complete No B1746 9,173.00 5,827.00 Churchill Water Storage 100,000.00 Contract with contractor was cancelled due to lack of action and lack of submittal requests No B1747 - 100,000.00 WASTEWATER 42,000.00 Sewer Main Line Inspection Camera 42,000.00 Completed No B1748 42,000.00 - WASTE MANAGEMENT 45,000.00 Install / Repair Fencing (Linden Transfer Site) 45,000.00 Completed No B1749 39,470.00 5,530.00 AG SERVICES 9,875.00 Fencing of Clay Pit (Finn Hall Pit) - 2016 carry forward 9,875.00 Completed No B1625 6,400.00 3,475.00 PARKS and RECREATION 613,270.28 Horseshoe Canyon trail & site Development 500,000.00 In Progress Yes B1750 372,977.88 127,022.12 Orkney Lookout Washrooms 35,000.00 Completed No B1751 28,440.00 6,560.00 Keivers Lake Serviced Stall Expansion 50,000.00 Completed No B1752 41,127.50 8,872.50 New Recreation Site Phase 1 13,253.72 Completed No B1626 13,238.16 15.56 Keivers Lake Power & Water upgrade to stalls 15,016.56 Completed No B1627 14,390.00 626.56 TOTAL TCA WITHOUT CAPITAL EQUIPMENT PLAN 6,305,164.28 2,664,307.34 3,640,856.94 3 2018-03-161212018.04.10 KNEEHILL COUNTY FINAL PROJECT AND CAPITAL BUDGET Year To Date Dec 31, 2017 2017 Fiscal Year 2017 Total Budget Description Amount Project Status Notes Carry forward to 2018 Budget # Year to Date Dec 31, 2017 Budget to actual variance CAPITAL EQUIPMENT PLAN - NEW TO PLAN TO FUND UP FRONT PURCHASES 15,000.00 Parks Utility Trailer 15,000.00 Completed No B1753 11,099.81 3,900.19 TOTAL CAPITAL EQUIPMENT PLAN NEW TO PLAN 15,000.00 11,099.81 3,900.19 CAPITAL EQUIPMENT PLAN REPLACEMENT Capital Purchases for 2017 1,952,100.00 2012 Chev Tahoe and Special Equipment (E0112 -TBS) 45,000.00 Completed No B1760 45,242.25 (242.25) 2007 Extrication Rescue Tools (LFD) 40,000.00 Completed No B1761 36,714.00 3,286.00 2015 Bobcat S590 ACS (M6116) 65,000.00 Completed No B1762 60,773.00 4,227.00 2016 BOBCAT T870 and Engine Upgrade (M6416) 103,000.00 Completed No B1763 81,160.63 21,839.37 2011 John Deere 870 G Grader (Div 6) (M5611) 457,795.00 Completed No B1764 432,925.00 24,870.00 2007 CAT 966H LOADER (G5207) 525,000.00 Completed No B1765 513,440.00 11,560.00 2010 Dodge 1500 SLT QC 4x4 (M0310) 35,000.00 Completed No B1766 34,399.49 600.51 2010 Dodge 1500 SLT QC 4x4 (M0710) 35,000.00 Completed No B1767 34,252.07 747.93 2012 Freightliner M2 Hydrovac (M2012) 450,000.00 Completed No B1768 433,204.25 16,795.75 2012 Ford F150 XLT 4x4 (U0412) 35,000.00 Completed No B1769 34,882.72 117.28 2010 Ford F150 (U0511 TBS) 35,000.00 Completed No B1770 33,485.10 1,514.90 2002 Spray Truck System (A0702) - 2016 carry forward 22,805.00 Incomplete postponed until further notice No B1652 22,805.00 2014 John Deere 1025R Sub-Compact Utility Tractor w/ H120 Loader and 60D Deck (P7614) 20,000.00 Completed No B1771 19,940.48 59.52 2014 John Deere 1435 Series II Front Mower w/ 72" RD Deck (P7214) 40,000.00 Completed No B1772 39,802.14 197.86 2008 Double E Equipment Tag Trailer (Sold in 2014) 8,500.00 Completed No B1773 5,342.00 3,158.00 1/2 Tonne Extended Cab 35,000.00 Completed No B1774 33,485.10 1,514.90 TOTAL CAPITAL EQUIPMENT PLAN PURCHASES 1,952,100.00 1,839,048.23 113,051.77 PROJECT AND CAPITAL SUMMARY CAPITAL EQUIPMENT PLAN CONTRIBUTION 1,892,796.00 1,892,795.63 0.37 WSA TAX & SPECIAL BENEFITING LEVY 1,418,108.94 1,418,108.94 - GRAVEL 3,553,100.00 2,966,690.17 586,409.83 NON TCA 2,772,373.00 1,549,477.02 1,222,895.98 TCA WITHOUT CAPITAL EQUIPMENT PLAN 6,320,164.28 2,675,407.15 3,644,757.13 TCA CAPITAL EQUIPMENT PLAN 1,952,100.00 1,839,048.23 113,051.77 TOTAL OF ALL PROJECT EXPENDITURES 17,908,642.22 12,341,527.14 5,567,115.08 4 2018-03-161222018.04.10 KNEEHILL COUNTY FINAL PROJECT AND CAPITAL BUDGET Year To Date Dec 31, 2017 2017 Fiscal Year 2017 Total Budget Description Amount Project Status Notes Carry forward to 2018 Budget # Year to Date Dec 31, 2017 Budget to actual variance CAPITAL EQUIPMENT PLAN REPLACEMENT Capital Sales for 2017 498,800.00 2012 Chev Tahoe and Special Equipment (E0112 -TBS) 8,000.00 Completed No B1760S 9,280.00 (1,280.00) 2007 Extrication Rescue Tools (LFD) 5,000.00 Completed No B1761S 10,000.00 (5,000.00) 2015 Bobcat S590 ACS (M6116) 55,000.00 Completed No B1762S 38,750.00 16,250.00 2016 BOBCAT T870 and Engine Upgrade (M6416) 100,000.00 Completed No B1763S 77,160.63 22,839.37 2011 John Deere 870 G Grader (Div 6) (M5611) 130,000.00 Completed No B1764S 102,700.00 27,300.00 2007 CAT 966H LOADER (G5207) 100,000.00 Completed No B1765S 102,700.00 (2,700.00) 2010 Dodge 1500 SLT QC 4x4 (M0310) 4,000.00 Completed No B1766S 7,000.00 (3,000.00) 2010 Dodge 1500 SLT QC 4x4 (M0710) 4,000.00 Completed No B1767S 5,100.00 (1,100.00) 2012 Freightliner M2 Hydrovac (M2012) 60,000.00 Completed No B1768S 81,650.00 (21,650.00) 2012 Ford F150 XLT 4x4 (U0412) 4,000.00 Completed No B1769S 5,765.00 (1,765.00) 2010 Ford F150 (U0511 TBS) 4,000.00 Completed No B1770S 6,430.00 (2,430.00) 2014 John Deere 1025R Sub-Compact Utility Tractor w/ H120 Loader and 60D Deck (P7614) 5,000.00 Completed No B1771S 10,000.00 (5,000.00) 2014 John Deere 1435 Series II Front Mower w/ 72" RD Deck (P7214) 15,000.00 To be sold in 2018 Yes B1772S 15,000.00 2008 Double E Equipment Tag Trailer (Sold in 2014) 800.00 CEP timing - Sold in 2014 No B1773S 800.00 1/2 Tonne Extended Cab 4,000.00 B1774S 4,000.00 TOTAL CAPITAL EQUIPMENT PLAN SALES 498,800.00 456,535.63 42,264.37 5 2018-03-161232018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % GRAVEL ACQUISITION PROJECTS FUNDING: FROM OPERATING (488,347.00) (488,347.00) - 100.00% FROM GRANTS (2,811,653.00) (2,451,690.17) (359,962.83) 87.20% FROM RESERVES (253,100.00) (115,000.00) (138,100.00) 45.44% EXPENSES: PROJECTS - - - CONTRACT PURCHASES 3,153,100.00 2,566,690.17 586,409.83 81.40% GRAVEL USED FROM INVENTORY - 1,983,542.53 (1,983,542.53) TRANSFER TO RESERVES 400,000.00 488,347.00 (88,347.00) 122.09% NET GRAVEL ACQUISITION PROJECTS - 1,983,542.53 (1,983,542.53) 1 124 2018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % NON TCA PROJECTS ADMINISTRATION PROJECTS FUNDING PROJECTS: FROM OPERATING (103,000.00) (35,095.26) (67,904.74) 34.07% FROM RESERVES - - - PROJECT EXPENSES PROJECTS 103,000.00 35,095.26 67,904.74 34.07% ADMINISTRATION PROJECTS NET BALANCE - - - FIRE PROJECTS FUNDING PROJECTS: FROM OPERATING - - - FROM GRANTS (49,614.00) (43,994.51) (5,619.49) 88.67% FROM RESERVES - - - PROJECT EXPENSES PROJECTS 49,614.00 43,994.51 5,619.49 88.67% FIRE PROJECTS NET BALANCE - - - 2 125 2018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % TRANSPORTATION PROJECTS FUNDING PROJECTS: FROM OPERATING (74,429.00) (73,224.47) (1,204.53) 98.38% FROM GRANTS (1,170,571.00) (1,170,571.00) - 100.00% FROM RESERVES - - - PROJECT EXPENSES: PROJECTS 1,245,000.00 1,243,795.47 1,204.53 99.90% TRANSPORTATION PROJECTS NET BALANCE - - 0.00 WATER PROJECTS FUNDING PROJECTS: FROM OPERATING (50,000.00) (13,141.25) (36,858.75) 26.28% FROM RESERVES (1,106,852.00) (140,124.81) (966,727.19) 12.66% PROJECTS EXPENSES: PROJECTS 1,156,852.00 153,266.06 1,003,585.94 13.25% WATER PROJECTS NET BALANCE - - - WASTEWATER PROJECTS FUNDING PROJECTS: FROM OPERATING (50,000.00) (4,287.25) (45,712.75) 8.57% FROM RESERVES - - - PROJECTS EXPENSES: PROJECTS 50,000.00 4,287.25 45,712.75 8.57% WASTEWATER PROJECTS NET BALANCE - - - 3 126 2018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % CEMETERY PROJECTS FUNDING PROJECTS: FROM OPERATING - - - FROM RESERVES (33,772.00) (22,751.93) (11,020.07) 67.37% PROJECT EXPENSES: PROJECTS 33,772.00 22,751.93 11,020.07 67.37% CEMETERY PROJECTS NET BALANCE - - - PLANNING AND DEVELOPMENT PROJECTS FUNDING PROJECTS: FROM OPERATING - - - FROM GRANTS - - - FROM RESERVES (134,135.00) (46,286.54) (87,848.46) 34.51% PROJECT EXPENSES: PROJECTS 134,135.00 46,286.54 87,848.46 34.51% PLANNING AND DEVELOPMENT PROJECTS NET BALANCE - - - NON TCA PROJECTS TOTAL OF ALL DEPARTMENTS FUNDING PROJECTS: FROM OPERATING (277,429.00) (125,748.23) (151,680.77) 45.33% FROM GRANTS (1,220,185.00) (1,214,565.51) (5,619.49) 99.54% FROM RESERVES (1,274,759.00) (209,163.28) (1,065,595.72) 16.41% PROJECT EXPENSES: PROJECTS 2,772,373.00 1,549,477.02 1,222,895.98 55.89% ALL DEPARTMENTS NET BALANCE - - (0.00) 4 127 2018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % TANGIBLE CAPITAL ASSET (TCA) PROJECTS ADMINISTRATION FUNDING CAPITAL PROJECTS: FROM OPERATING (137,678.94) (32,608.57) (105,070.37) 23.68% GRANTS AND CONTRIBUTED - - - RESERVES (45,000.00) (45,242.25) 242.25 100.54% SALE OF TANGIBLE CAPTIAL ASSETS (8,000.00) (9,280.00) 1,280.00 116.00% CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES - BUILDINGS - - - LAND IMPROVEMENTS 115,000.00 9,930.00 105,070.00 8.63% LAND - - - MACHINERY AND EQUIPMENT - - - VEHICLES 45,000.00 45,242.25 (242.25) 100.54% TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE - - - CAPITAL EQUIPMENT PLAN 30,678.94 31,958.57 (1,279.63) 104.17% ADMINISTRATION NET BALANCE - - - 5 128 2018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % FIRE FUNDING CAPITAL PROJECTS: FROM OPERATING (366,310.00) (366,310.00) - 100.00% GRANTS AND CONTRIBUTED (24,786.00) (30,405.48) 5,619.48 122.67% RESERVES (47,198.00) (39,816.86) (7,381.14) 84.36% SALE OF TANGIBLE CAPTIAL ASSETS (5,000.00) (10,000.00) 5,000.00 200.00% CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES 17,133.00 5,758.21 11,374.79 33.61% BUILDINGS 7,653.00 24,647.27 (16,994.27) 322.06% LAND IMPROVEMENTS - - - LAND - - - MACHINERY AND EQUIPMENT 47,198.00 39,816.86 7,381.14 84.36% VEHICLES - - - TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE - - - CAPITAL EQUIPMENT PLAN 371,310.00 376,310.00 (5,000.00) 101.35% FIRE NET BALANCE - - - 6 129 2018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % ENFORCEMENT FUNDING CAPITAL PROJECTS: FROM OPERATING (32,660.00) (32,660.00) - 100.00% GRANTS AND CONTRIBUTED - - - RESERVES - - - SALE OF TANGIBLE CAPTIAL ASSETS - (23,809.53) 23,809.53 CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES - - - BUILDINGS - - - LAND IMPROVEMENTS - - - LAND - - - MACHINERY AND EQUIPMENT - - - VEHICLES - - - TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE - - - CAPITAL EQUIPMENT PLAN 32,660.00 56,469.53 (23,809.53) 172.90% ENFORCEMENT NET BALANCE - - - 7 130 2018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % TRANSPORTATION FUNDING CAPITAL PROJECTS: FROM OPERATING (2,407,201.05) (2,520,068.74) 112,867.69 104.69% GRANTS AND CONTRIBUTED (829,033.00) (892,418.96) 63,385.96 107.65% RESERVES (4,696,330.00) (1,682,347.56) (3,013,982.44) 35.82% SALE OF TANGIBLE CAPTIAL ASSETS (453,000.00) (415,060.63) (37,939.37) 91.62% CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES 4,435,000.00 1,476,442.07 2,958,557.93 33.29% BUILDINGS - - - LAND IMPROVEMENTS - - - LAND - 1.00 (1.00) MACHINERY AND EQUIPMENT 1,186,330.00 1,089,983.33 96,346.67 91.88% VEHICLES 520,000.00 501,855.81 18,144.19 96.51% TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE 562,500.00 797,819.00 (235,319.00) 141.83% CAPITAL EQUIPMENT PLAN 1,681,734.05 1,643,794.68 37,939.37 97.74% TRANSPORTATION NET BALANCE - - - 8 131 2018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % WATER FUNDING CAPITAL PROJECTS: FROM OPERATING (1,653,727.99) (1,553,931.18) (99,796.81) 93.97% GRANTS AND CONTRIBUTED - - - RESERVES (70,000.00) (68,367.82) (1,632.18) 97.67% SALE OF TANGIBLE CAPTIAL ASSETS (8,000.00) (12,195.00) 4,195.00 152.44% CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES 165,000.00 9,173.00 155,827.00 5.56% BUILDINGS - - - LAND IMPROVEMENTS - - - LAND - - - MACHINERY AND EQUIPMENT - - - VEHICLES 70,000.00 68,367.82 1,632.18 97.67% TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE 1,418,108.94 1,474,139.13 (56,030.19) 103.95% CAPITAL EQUIPMENT PLAN 78,619.05 82,814.05 (4,195.00) 105.34% WATER NET BALANCE - - - 9 132 2018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % WASTEWATER FUNDING CAPITAL PROJECTS: FROM OPERATING (42,000.00) (42,000.00) - 100.00% GRANTS AND CONTRIBUTED - - - RESERVES - - - SALE OF TANGIBLE CAPTIAL ASSETS - - - CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES - - - BUILDINGS - - - LAND IMPROVEMENTS - - - LAND - - - MACHINERY AND EQUIPMENT 42,000.00 42,000.00 - 100.00% VEHICLES - - - TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE - - - CAPITAL EQUIPMENT PLAN - - - WASTEWATER NET BALANCE - - - 10 133 2018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % WASTE MANAGEMENT FUNDING CAPITAL PROJECTS: FROM OPERATING (45,000.00) (39,470.00) (5,530.00) 87.71% GRANTS AND CONTRIBUTED - - - RESERVES - - - SALE OF TANGIBLE CAPTIAL ASSETS - - - CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES - - - BUILDINGS - - - LAND IMPROVEMENTS 45,000.00 39,470.00 5,530.00 87.71% LAND - - - MACHINERY AND EQUIPMENT - - - VEHICLES - - - TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE - - - CAPITAL EQUIPMENT PLAN - - - WASTE MANAGEMENT NET BALANCE - - - 11 134 2018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % HEALTH SERVICES FUNDING CAPITAL PROJECTS: FROM OPERATING - - - GRANTS AND CONTRIBUTED - - - RESERVES (250,000.00) (223,816.44) (26,183.56) 89.53% SALE OF TANGIBLE CAPTIAL ASSETS - - - CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES - - - BUILDINGS 250,000.00 223,816.44 26,183.56 89.53% LAND IMPROVEMENTS - - - LAND - - - MACHINERY AND EQUIPMENT - - - VEHICLES - - - TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE - - - CAPITAL EQUIPMENT PLAN - - - HEALTH SERVICES NET BALANCE - - - 12 135 2018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % AGRICULTURAL FUNDING CAPITAL PROJECTS: FROM OPERATING (93,432.06) (93,432.06) - 100.00% GRANTS AND CONTRIBUTED - - - RESERVES (32,680.00) (6,400.00) (26,280.00) 19.58% SALE OF TANGIBLE CAPTIAL ASSETS - - - CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES - - - BUILDINGS - - - LAND IMPROVEMENTS - - - LAND 9,875.00 6,400.00 3,475.00 64.81% MACHINERY AND EQUIPMENT 22,805.00 - 22,805.00 0.00% VEHICLES - - - TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE - - - CAPITAL EQUIPMENT PLAN 93,432.06 93,432.06 - 100.00% AGRICULTURAL NET BALANCE - - - 13 136 2018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % RECREATION FUNDING CAPITAL PROJECTS: FROM OPERATING (653,361.90) (759,029.21) 105,667.31 116.17% GRANTS AND CONTRIBUTED (25,000.00) (25,000.00) - 100.00% RESERVES (131,770.28) (126,197.88) (5,572.40) 95.77% SALE OF TANGIBLE CAPTIAL ASSETS (24,800.00) (10,000.00) (14,800.00) 40.32% CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES - - - BUILDINGS 35,000.00 153,440.00 (118,440.00) 438.40% LAND IMPROVEMENTS 578,270.28 441,733.54 136,536.74 76.39% LAND - - - MACHINERY AND EQUIPMENT 60,000.00 59,742.62 257.38 99.57% VEHICLES 58,500.00 49,926.91 8,573.09 85.35% TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE - 127,022.12 (127,022.12) CAPITAL EQUIPMENT PLAN 103,161.90 88,361.90 14,800.00 85.65% RECREATION NET BALANCE - - - 14 137 2018.04.10 KNEEHILL COUNTY CAPITAL AND PROJECTS BUDGET SUMMARY 2017 Fiscal Year 2017 Budget As of Dec 31, 2017 Actual 2017 Budget vs Actual Variance 2017 Budget vs Actual Var % TANGIBLE CAPITAL ASSET (TCA) PROJECTS TOTAL OF ALL DEPARTMENTS FUNDING CAPITAL PROJECTS: FROM OPERATING (5,431,371.94) (5,439,509.76) 8,137.82 100.15% GRANTS AND CONTRIBUTED (878,819.00) (947,824.44) 69,005.44 107.85% RESERVES (5,272,978.28) (2,192,188.81) (3,080,789.47) 41.57% SALE OF TANGIBLE CAPTIAL ASSETS (498,800.00) (480,345.16) (18,454.84) 96.30% TOTAL FUNDING (12,081,969.22) (9,059,868.17) (3,022,101.05) 74.99% CAPITAL PROJECT EXPENSES: ENGINEERED STRUCTURES 4,617,133.00 1,491,373.28 3,125,759.72 32.30% BUILDINGS 292,653.00 401,903.71 (109,250.71) 137.33% LAND IMPROVEMENTS 738,270.28 491,133.54 247,136.74 66.52% LAND 9,875.00 6,401.00 3,474.00 64.82% MACHINERY AND EQUIPMENT 1,358,333.00 1,231,542.81 126,790.19 90.67% VEHICLES 693,500.00 665,392.79 28,107.21 95.95% TOTAL PROJECTS 7,709,764.28 4,287,747.13 3,422,017.15 55.61% TRANSFER TO CAPITAL RESERVE: PROJECT RESERVE 1,980,608.94 2,398,980.25 (418,371.31) 121.12% CAPITAL EQUIPMENT PLAN 2,391,596.00 2,373,140.79 18,455.21 99.23% ALL DEPARTMENTS NET BALANCE - - 0.00 15 138 2018.04.10 Kneehill County As of Dec 31, 2017 As of Dec 31, 2017 As of Dec 31, 2017 Reserves Continuity Budget Budget Budget Actual Actual Actual 2017 Budget Decrease Increase Balance Decrease Increase Balance ALLOCATED RESERVES IT Reserve 100,300.00 131,233.00 249,352.87 104,576.45 131,233.00 245,076.42 Strat Plan 71,072.56 - 259,579.70 17,190.00 - 313,462.26 Special Projects 857,761.92 55,000.00 924,106.14 320,484.91 655,664.36 2,062,047.51 Capital Equipment Replacement 1,952,100.00 2,391,595.63 4,079,615.71 1,839,048.23 2,373,140.79 4,174,212.64 Fuel Stabilization - - 312,765.90 - - 312,765.90 Gravel - 400,000.00 2,078,045.58 - 425,000.00 2,103,045.58 Roads 2,965,000.00 562,500.00 5,796,903.50 65,508.42 562,500.00 8,696,395.08 Bridges - - 4,978,694.56 - - 4,978,694.56 Water 623,217.35 - 2,963,889.94 - - 3,587,107.29 Environmental - - 322,975.99 - - 322,975.99 Medical (Building) 250,000.00 - - 223,816.44 - 26,183.56 Cemeteries 33,771.99 - 2,649.57 22,751.93 - 13,669.63 Parks 13,253.72 - 12,699.15 13,238.16 - 12,714.71 Recreation and Leisure - - 38,728.00 - - 38,728.00 Contingency Reserve 34,660.00 292,937.63 2,705,018.03 15,414.00 292,937.63 2,724,264.03 Urban Sustainability - - 1,268,392.32 - - 1,268,392.32 Hamlet Infrastructure - 100,000.00 400,000.00 - 100,000.00 400,000.00 Revenue Stabilization Reserve - - 2,590,000.00 - - 2,590,000.00 Rural Internet Reserve - 1,301,528.04 1,301,528.04 - 1,301,528.04 1,301,528.04 TOTAL ALLOCATED RESERVES 6,901,137.54 5,234,794.30 30,284,945.00 2,622,028.54 5,842,003.82 35,171,263.52 RESTRICTED Water Service Area - 1,418,108.94 4,373,113.33 - 1,474,139.13 4,429,143.52 Municipal Reserve - - 113,361.48 - 6,752.40 120,113.88 TOTAL RESTRICTED - 1,418,108.94 4,486,474.81 - 1,480,891.53 4,549,257.40 139 2018.04.10 Kneehill County Grants As of 2017 Budget Dec 31, 2017 Budget Actual Grant Source Amount Amount Applied To MSI operating 2016 128,304.00 128,304.00 EDO Projects MSI capital 2016 1,363,054.00 1,363,054.00 Shoulder Pull and Gravel Pruchase MSI capital 2017 2,619,170.00 2,259,207.17 Shoulder Pull and Gravel Pruchase Federal Gas Tax 2017 266,533.00 266,172.00 Chip Seal Program - Buffalo Jump Road ASB program 2017 168,359.00 168,359.00 ASB Operating ASB environmental 2017 50,000.00 50,000.00 ASB Environmental Alberta Community Partnership 2015 74,400.00 74,399.99 Fire training 49,614, Wimborne fire tower 17,133, containerized fire training structure 7,653 CN Grant 25,000.00 25,000.00 Horseshoe Canyon STIP Grant 562,500.00 562,500.00 B1743 Grant for Buffalo Jump Resurfacing 562,500 STEP Grant 21,000.00 New seasonal employee grant Total Before Deferred 5,257,320.00 4,917,996.16 MSI operating 2017 deferred 124,726.00 Deferred Total With Deferred 5,382,046.00 140 2018.04.10 Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  6.5    SUBJECT:    2017 Budget Surplus   MEETING DATE:    2018-04-10   PRESENTED BY:    Mike Morton, Director of Corporate Services   BACKGROUND/  PROPOSAL    Council directed Administration to transfer 2017 Budget Surplus funds to Reserves based on the recommendation provided at the Committee of the Whole Meeting held on April 5, 2018.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Administration is working with the Auditors to finalize the 2017 Financial Statements and require a Council Motion to transfer the 2017 Budget Surplus funds to reserves. The unaudited surplus is approximately $3.2 million. This will be the last financial transaction for 2017 and will thus complete the process. The 2017 Financial Statements will then be presented through a delegation by the County auditors, BDO Canada, at the next meeting of Council on April 24, 2018.   COSTS/SOURCE OF  FUNDING:    Transfer 2017 budget surplus to the following reserves: $1,000,000 to Environmental Reserve Remainder to Hamlet Infrastructure Reserve   ENGAGEMENT:    Direct Administration, Information to be provided to BDO Canada, General Public Communication   LINK TO STRATEGIC PLAN:    Fiscal Sustainability ATTACHMENTS:    None RECOMMENDED ACTION:    That Council transfer 2017 Budget Surplus funds to the following reserves: $1,000,000 to Environmental Reserve, Remainder to Hamlet Infrastructure     COUNCIL OPTIONS:  1. Transfer 2017 Budget Surplus To Reserves 2. Receive as information.   MOTION:    That Council transfer 2017 Budget Surplus funds to the following reserves: $1,000,000 to Environmental Reserve and the remainder to the Hamlet Infrastructure Reserves.         Prepared By: Mike Morton Approved By: Mike Morton Reviewed By: Al Hoggan Director of Corporate Services Director of Corporate Services Chief Administrative Officer   141 2018.04.10 Document Last Updated April 15, 2014    REQUEST FOR DECISION    Agenda Item # 6.6    SUBJECT:    Organizational Chart MEETING DATE:    2018-04-10 PRESENTED BY:    Mike Morton-Director Corporate Services Jessie Kasha-Human Resource Coordinator BACKGROUND/  PROPOSAL    As part of Council’s ongoing review of current policies which requires an annual review in March.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Addition of the Following Positions 1. Fire Chief 2. Community Peace Officer II Changed Title 1. Information Systems Supervisor to Information Management Supervisor 2. Project Accountant to Municipal Accountant Reduction of Position 1. Economic Development Officer   COSTS/SOURCE OF  FUNDING:    N/A   COMMUNICATIONS:    Communicate internally to Staff   LINK TO STRATEGIC PLAN:    N/A   ATTACHMENTS:    Organizational Charts (4 – Full Organizational Chart - followed by sections Legislative Services, Municipal Services, Corporate Services) Policy #3-16, Organizational Chart RECOMMENDED ACTION:    Review for information   COUNCIL OPTIONS:  1. That Council accept the Organizational Chart as presented. 2. That Council amend the Organizational Chart as presented. 3. That Council receive the Organizational Chart for information. MOTION:    Council accept the Organizational Chart as presented. ________________________ Prepared By: Mike Morton ___________________ Approved By: Al Hoggan ______________________ Reviewed By: Al Hoggan Director of Corporate Services Chief Administrative Officer Chief Administrative Officer   142 2018.04.10 Stakeholders Committees Chief Administrative Officer 1 FTE Director of Municipal Services 1 FTE Sr. Manager of Transportation and Facilities 1 FTE Road Supervisor -South 1 FTE Equipment Operators I 6 FTE Equipment Operators II 7 FTE Road Supervisor -North 1 FTE Equipment Operators I 5 FTE Equipment Operators II 6 FTE Municipal Assistant - Purchasing and Procurement 1 FTE Shop Supervisor 1 FTE Heavy Duty Mechanics 3 FTE Municipal Assistant- Operations 1 FTE Manager of Environmental Services 1 FTE Water/Wastewater Supervisor 1 FTE Utility Operators 3 FTE Solid Waste Operators 1 FTE 4 PT Manager of Parks and Agricultural Services 1 FTE Land Care Coordinator 1 FTE Public Lands Coordinator 1 FTE Manager of Protective Services 1 FTE Community Peace Officers I 2 FTE Occupational Health and Safety Officer 1 FTE Municipal Assistant -Communications and Protective Services 1 FTE Fire Chief 1 FTE Community Peace Oficer II 1 FTE Manager of Planning and Development 1 FTE Planning and Development Officer 2 FTE Municipal Assistant - Planning 1 FTE Municipal Services Executive Assistant 1 FTE Communications Officer/Legislative Services 1 FTE Executive Assistant to CAO and Customer Service Supervisor 1 FTE Office Coordinator 1 FTE Customer Service Specialist 1 FTE Director of Corporate Services 1 FTE Manager of Financial Services 1 FTE Municipal Assistant - Payroll , Benefits and Accounts Receivables 1 FTE Municipal Assistant - Acounting Technician 1 FTE Municipal Assistant - Accounts Payable 1 FTE Municipal Accountant 1 FTE Municipal Assistant - Taxes, Assesment and Utilities 1 FTE Human Resources Coordinator 1 FTE Information Management Supervisor 1 FTE Municipal Assistant -Records Management 1 FTE Geographical Infromation Systems Technician 1 Fte Council 143 2018.04.10 Director of Corporate Services 1 FTE Municipal Accountant 1 FTE Municipal Assistant-Taxes, Assessment and Utilities 1 FTE Human Resources Coordinator 1 FTE Manager of Financial Services 1 FTE Municipal Assistant -Payroll, Benefits and Accounts Receivables 1 FTE Municipal Assistant -Accounts Payable 1 FTE Municipal Assistant - Accounting Technician 1 FTE 144 2018.04.10 Stakeholders Council Chief Administrative Officer 1 FTE Director of Municipal Services 1 FTE Communications Officer/Legislative Services 1 FTE Executive Assistant to CAO and Customer Service Supervisor 1 FTE Office Coordinator 1 FTE Customer Service Specialist 1 FTE Director of Corporate Services 1 FTE Information Management Supervisor 1 FTE Geographical Information Services Tecnician 1 FTE Municipal Assistant - Records Management 1 FTE Committees 145 2018.04.10 Director of Municipal Services 1 FTE Sr. Manager of Transportation and Facilities 1 FTE Road Supervisor South 1 FTE Equipment Operator I 6 FTE Equipment Operator II 7 FTE Road Supervisor North 1 FTE Equipment Operators I 5 FTE Equipment Operators II 6 FTE Shop Supervisor 1 FTE Heavy Duty Mechanics 3 FTE Municipal Assistant - Purchasing and Procurement 1 FTE Municipal Assistant - Operations 1 FTE Manager of Environmental Services 1 FTE Water/Wastewater Supervisor 1 FTE Utility Operators 3 FTE Solid Waste Operators 1 FTE 4 PT Manager of Parks and Agricultural Services 1 FTE Land Care Coordinator 1 FTE Public Lands Coordinator 1 FTE Manager of Protective Services 1 FTE Community Peace Officer I 2 FTE Occupational Health and Safety Officer 1 FTE Municipal Assistant - Communications and Protective Services 1 FTE Fire Chief 1 FTE Community Peace Officer II 1 FTE Manager of Planning and Development 1 FTE Planning and Development Officer 2 FTE Municipal Assistant - Planning 1 FTE Municipal Services- Executive Assistant 1 FTE 146 2018.04.10 147 2018.04.10 Document Last Updated February 27, 2018    REQUEST FOR DECISION   Agenda Item #  8.1    SUBJECT:    Kneehill Wellness Centre AGM MEETING DATE:    2018-04-10 PRESENTED BY: Al Hoggan, CAO   BACKGROUND/  PROPOSAL    The Kneehill Area Wellness Centre Society is requesting attendance from a Kneehill County Representative to the Kneehill Area Wellness Centre Society AGM being held on April 21, 2018 at the Ron Gorr Arena from 2-4 p.m.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Does Council wish to authorize the Reeve or designate to attend?   COSTS/SOURCE OF  FUNDING:  2018 Operating Budget   ENGAGEMENT:    N/A   LINK TO STRATEGIC PLAN:    Safe & Viable Communities   ATTACHMENTS:    Kneehill Wellness Centre Invitation RECOMMENDED ACTION:    That Council authorize attendance to the Reeve. COUNCIL OPTIONS: 1. That Council authorize attendance to the Reeve 2. That Council authorize attendance to designate 3. That Council receive request for information MOTION: That Council authorize the attendance of the Reeve to attend the Kneehill Wellness Centre Annual General Meeting being held in Torrington on Saturday, April 21, 2018 at the Ron Gorr Arena from 2:00 p.m. to 4:00 p.m.        Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer   148 2018.04.10 149 2018.04.10 Document Last Updated February 27, 2018    REQUEST FOR DECISION   Agenda Item #  8.2    SUBJECT:    Linden Benevolent Society for Seniors AGM MEETING DATE:    2018-04-10 PRESENTED BY: Al Hoggan, CAO   BACKGROUND/  PROPOSAL    Administration received an invite from the Linden Benevolent Society for Seniors requesting attendance from a Kneehill County Representative to attend the Linden Lodge AGM being held on Tuesday, April 24th, 2018 at the Linden Lodge at 7:00 p.m.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Does Council wish to authorize the Reeve or designate to attend?   COSTS/SOURCE OF  FUNDING:  2018 Operating Budget Council Per Diem   ENGAGEMENT:    N/A   LINK TO STRATEGIC PLAN:    Safe & Viable Communities   ATTACHMENTS:    Linden Benevolent Society for Seniors RECOMMENDED ACTION:    That Council authorize attendance to the Reeve. COUNCIL OPTIONS: 1. That Council authorize attendance to the Reeve 2. That Council authorize attendance to designate 3. That Council receive request for information MOTION: That Council authorize the attendance of the Reeve to attend the Linden Benevolent Society for Seniors Annual General Meeting being held in Linden on Tuesday, April 24th, 2018 at the Linden Lodge at 7:00 p.m.        Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer   150 2018.04.10 151 2018.04.10 COMMUNITY ADVISORY COMMITTEE MEETING January 18, 2018 Three Hills Town Office PRESENT: Three Hills RCMP – Sgt. Gabe Graham, Daphne Warner – Delburne, Karen Fegan – Delburne, , Derek Emmott – Three Hills Bylaw Officer, Ray Wildeman – Three Hills, Kerrilyn Mose – Elnora, Carl Peterson – Trochu, Chris Armstrong – Trochu, Jim Hugo – Kneehill County, Natalie Chubala – Kneehill County Peace Officer, Matthew Curwin – Kneehill County Peace Officer 1. CALL TO ORDER: Karen Fegan brought the meeting to order at 7:05 pm. 2. ADDITIONS TO THE AGENDA: 3. BUSINESS: ❖ Sgt. Gabe Graham gave an update from the RCMP with the January & February 2018 stats. ❖ The detachment is at full strength right now with one surplus member which is a recruit to replace Cst. Clark. Cst. Clark still hasn’t sold his house yet. ❖ Every Sgt. Detachment will become a Sgt./Cpl detachment within the next 12 months. ❖ There were 146 community priority surveys that came back. The top three were: 1. Property Crime – Break & Enter; 2. Property Crime – theft of vehicles; 3. Police/Community Relations – lack of visibility. ❖ There is new money in the budget for more officers. There will be crime reduction units in each district. Front line officers will work directly to reduce property crime. ❖ There will also be a Call Management team to take the small calls that don’t need a member to attend. The RCMP will also be hiring more analysts. ❖ Sgt. Graham has become a mentor for the Duke of Edinburgh award program. Delburne – There was a threat with some of the high school girls from a male that was demanding to see nude pictures of them. The Florida school shooting incident was mentioned through the conversations that the girls taped. It’s being investigated which may take five to six months to complete. Elnora – things have been fairly quiet lately. They have three cameras up on the Village Office on Main Street. They also have signs up letting people know that there’s cameras up. They were also asking how the Rural Crime Watch group is coming along. The Restorative Justice program was mentioned. Kerrilyn mentioned she’d be interested in sitting on the Restorative Justice board if a spot opened up. Insurance for nasty dogs was discussed. Trochu – not aware of any major issues. 152 2018.04.10 Three Hills – the traffic bylaw is now passed. Derek Emmott has visited both Elnora and Delburne to have a look at their camera systems. Ray Wildeman asked if anyone else has a Citizens on Patrol group, but no one else in our committee has one. Alberta Traffic Safety grant was discussed to possibly obtain the devices that tell you your speed. Red Deer County – no one present from Red Deer County. Kneehill County – they’ll be hiring a new Level 2 Peace Officer which should be starting in May. They already have 2 – Level 1 Peace Officers. Officer Chubala has been working on a 12 year program for the school kids. She has the first year done and it looks like a wonderful program for the kids. She will be sharing it with everyone so it can be implemented in all the schools. 4. ADJOURNMENT: Next meeting will be Thursday, May 24, 2018 at 7:00 PM in Elnora at the Village Office. The meeting was adjourned at 8:50 pm. 153 2018.04.10 Three Hills RCMP Community Advisory Committee Establishment The Three Hills RCMP Community Advisory Committee (CAC) was established for the purpose of formalizing the process for receiving input from the community and the partnership between the community, the RCMP and local government. Objectives • To advise the Detachment Commander on policing priorities identified through community input, for Council consideration and approval. • To keep the Detachment Commander informed of emerging trends and issues within the community. • To make and/or implement recommendations on community policing initiatives based on identified trends and issues. The principal philosophy of the CAC is that “the police are the community and the community are the police,” a philosophy which is also reflected in the RCMP mission statement of providing a safe and secure community through community input. The CAC reflects the demographics of the community served by the RCMP and provides liaison among Councils, residents, community groups and the RCMP 154 2018.04.10 MINUTES REGULAR MEETING OF THE DIRECTORS OF COMMUNITY FUTURES WILD ROSE HELD MARCH 1, 2018 @ 7:00 P.M. AT THE CF WILD ROSE OFFICE, STRATHMORE, ALBERTA PRESENT REPRESENTING Vanessa Van der Meer Chair - Linden Corey Fisher Vice-Chair - Hussar Tari Cockx Secretary Treasurer - Strathmore Lucy Ann Daubert Director – Acme Lynn MacWilliam Director – Bassano Karen Ursu Director – Beiseker Bryan Peever Director - Carbon Wade Christie Director – Kneehill County Joe Pedersen Director – Standard Cheryl Lumley Director – Trochu Amber Link Director – Wheatland County Tim Shearlaw Director – Three Hills Ron Cox Manager Pat Grabo Business Analyst Wendy Gerbrandt CED Coordinator David Petrovich Business Analyst ABSENT Frank Friesen Director – Irricana Ritesh Narayan Director - Chestermere Dalia Cheshire Director - Rockyford 1. CALL TO ORDER The regular meeting of the Community Futures Wild Rose was called to order by Vanessa Van der Meer at 7:00 p.m. 2. APPROVAL OF AGENDA Chestermere was added as 5 (b) 01-03-18 Amber Link moved approval of the agenda as amended. CARRIED 155 2018.04.10 3. MINUTES a) Regular Meeting Minutes – February 1, 2018 Corey Fisher pointed out a couple of minor errors to the minutes of February 1, 2018, which will be changed. 02-03-18 Lucy Ann Daubert moved approval of the Regular Meeting Minutes of February 1, 2018 as amended. CARRIED 4. REPORTS a) Financial Variance Report – January 2018 03-03-18 Bryan Peever moved approval of the January 2018 financial variance reports CARRIED 5. NEW BUSINESS a) Strategic Overview – Foundation/Positioning/Options/Succession/Transition A discussion took place on the Strategic Planning session that took place on February 15, 2018. Joe Pedersen felt that we were working together as a team. CF Wild Rose is in a pretty good position financially to fund some other initiatives yet to be determined (with WD approval). We haven’t received the report as yet from Karen Blewett on Phase 1 of the planning session. Phase 2 of the Strategic Planning will be at our regular Board meeting on May 3, 2018. Wendy and David explained the differences between CED (Community Economic Development) and ED (Economic Development. David explained that ED has a Top Down approach which is driven by municipalities, actions of policy makers and communities to promote the economic health of a region. Whereby, Wendy explained that CED has a bottom up approach where community members come together to take collective action and generate solutions to common problems at the grassroots level. Ron explained what WD priorities currently are working with the Indigenous people, Women, Youth and those Entrepreneurs with Disabilities. 04-03-18 Vanessa Van der Meer moved that the Board of Directors go in camera at 7:45 p.m. CARRIED 156 2018.04.10 05-03-18 Amber Link moved that the Board of Directors come out of camera at 8:20 p.m. CARRIED b) Chestermere Ron explained that we have received communications from Ritesh concerning his attendance at Board meetings. One of the meetings missed was weather related, another was problems with a child and the other, he sent an alternate. There was a discussion that took place that in none of the cases did he let CF Wild Rose know that he wouldn’t be able to attend. 06-03-18 Corey Fisher moved that CF Wild Rose send a letter to the Mayor of Chestermere and the Alternate (of the CFWR Board) that we would like the Alternate to be appointed to the CF Wild Rose Board of Directors. CARRIED 07-03-18 Tim Shearlaw moved that CF Wild Rose also send a letter to Ritesh, letting him know that we have requested his Alternate be appointed to the Board of Directors with thanks and being empathetic to his situation and with a copy to the Mayor. CARRIED 6. DATE AND LOCATION OF NEXT MEETING The next regular meeting of the Directors of CF Wild Rose will be April 5, 2018 8. ADJOURNMENT The meeting was adjourned at 8:40 p.m. Signed Chairman Signed Vice Chairman 157 2018.04.10 Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  11.0    SUBJECT:    Council Follow-Up Action List   MEETING DATE:    2018-04-10   PRESENTED BY:    Al Hoggan, CAO   BACKGROUND/  PROPOSAL    To request Council’s acceptance of the Council Follow-Up Action List.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Please find attached the Council Follow-Up Action List. The Council Follow- up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting.   COSTS/SOURCE OF  FUNDING:    N/A   COMMUNICATIONS:    N/A   LINK TO STRATEGIC PLAN:    N/A   ATTACHMENTS:    April 10, 2018 Council Follow-Up Action List   RECOMMENDED ACTION:    Receive as information.     COUNCIL OPTIONS:  1. Receive as information 2. Council provide further direction or required changes/amendments. MOTION:    That Council receive for information the April 10, 2018 Council Follow-Up Action List as presented.              Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer    158 2018.04.10 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 13-Mar-18 79-18 Councillor Christie moved to schedule the Public Hearing, as per Section 606 of the Municipal Government Act, to be held on April 10, 2018 at 10:00 a.m. On agenda for April 10, 2018 27-Mar-18 93-18 Councillor McGhee moved to appoint the following as Fire Guardians for the issuance of Fire Permits to April 2019:Three Hills Fire Department: Art Creasser & Bob LeufAcme Fire Department: Brian Fradgley, Bert Jackson, John TersteegCarbon Fire Department: Jody Kranzler, Dan Clow, Jordan ReedLinden Fire Department: Shawn Klassen, Jeremy Regehr, Darin Wiebe, Tristan Klassen, Kenton Klassen.Torrington Fire Department: Doug Fretz, Jason Michielsen, Derek BenedictTrochu Fire Department: Richard Hoppins, Alan Adam, Lawrence Hogg Kneehill County Administrative: CAO, Director of Municipal Services, Manager of Protective Services, County Fire ChiefKneehill County (by virtue of position): All of Council.Should any of the appointed Fire Guardians leave their respective fire department, or leave their position at Kneehill County, their appointment will be revoked immediately.COMPLETED 27-Mar-18 94-18 Councillor Wittstock moved for information the 2019 Canada Winter Games Host Society Red Deer sponsorship request.COMPLETED 27-Mar-18 95-18 Reeve Wittstock moved to authorize attendance of Council to participate in the Linden, Carbon, Acme, Trochu, Torrington and Three Hills 2018 parades.COMPLETED 27-Mar-18 96-18 Councillor Hugo moved that Council transfer the Kneehill Valley Constituency- Alberta Women’s Institute Community Grant application to Policy #15-7, Recreation, Culture and Funding Stream COMPLETED 27-Mar-18 97-18 Councillor McGhee moved that Council approve the March 2018 Community Grants to Non-Profit Organizations funding to the following organizations:Sunnyslope Community Association- $10,814.75Three Hills Health Care Center Auxiliary Society- $975.00Trochu & District Ag Society- $5,000.00Hesketh Community Hall- $4,800.00Three Hills Area Food Bank Society- $4,000.00 COMPLETED 27-Mar-18 98-18 Councillor McGhee moved that Council transfer the Trochu Baptist Church Community Grant application to Policy #15-10 Youth Sponsorship funding stream.COMPLETED 27-Mar-18 99-18 Councillor Christie moved to approve sponsorship to the Kneehill Valley Constituency- Alberta Women’s Institute with funding to come from Policy #15-7, Recreation, Community, Arts & Cultural Events in the amount of $1500.00.COMPLETED Council Action Items 159 2018.04.10 STRATEGIC PRIORITIES CHART March 2018 CORPORATE PRIORITIES (Council/CAO)  NOW TIMELINE  1. CHURCHILL WATER LINE: Council Direction April 5, 2018 COW Meeting  2. 2018 BUDGET: Scenarios  April  3. USER FEE REVIEW: Targeted Services April 17, 2018 COW Meeting  4. INTER‐MUN. COLLABORATION FRAMEWORKS June  5. ECONOMIC DEVLOPMENT STRATEGY April  NEXT   TOURISM & RECREATION MASTER PLAN:  Review   INTER‐MUNICIPAL DEVELOPMENT PLANS (IDP)  HAMLET STRATEGY   ASSET MANAGEMENT PLAN   LONG TERM FINANCIAL PLAN    ADVOCACY   Three Hills Water   GFL: Aerator Evaluation   Regional Partnership Forum   Trochu Senior Housing   Doctor Recruitment & Retention: Support    LATER  MDP/LUB: Review    INDUSTRIAL AREA: Zoning   THREE HILLS EAST WATER: Options   INFRASTRUCTURE FINANCING STRATEGY   HUMAN RESOURCE POLICY   RURAL FIRE SERVICE STRATEGY   COMMUNITY STANDARDS BYLAW: Update   YOUTH SPONSORSHIP: Policy Review  OPERATIONAL STRATEGIES (CAO/STAFF)  CHIEF ADMINISTRATIVE OFFICER  1. ICF Program: Approach – Mar.  2. ECONOMIC DEVELOPMENT STRATEGY: ToR – Apr.   YOUTH SPONSORSHIP: Policy Review    Regional Partnership Forum  CORPORATE 1. 2018 BUDGET: Scenarios – April   2. HUMAN RESOURCE POLICY: Update – Mar.  3. USER FEE REVIEW: Targeted Services – Mar.   LONG TERM FINANCIAL PLAN   ASSET MANAGEMENT PLAN  PROTECTIVE SERVICES   1. COMMUNITY STANDARDS BYLAW: Update  2. OH & S: Legislative Compliance ‐ May   RURAL FIRE SERVICE STRATEGY     PLANNING 1. IDP: Completion – May  2. MDP/LUB: Review ‐ June  3. INDUSTRIAL AREA: Zoning – June    HAMLET STRATEGY      TRANSPORTATION & ENVIRONMENT 1. CHURCHILL WATER LINE: Council Direction – Feb.  2.  HAMLET STRATEGY – Sept.  3. SOLID WASTE STRAEGY – Sept.    THREE HILLS EAST WATER: Options    AGRICULTURE & PARKS  1. TOURISM & RECREATION MASTER PLAN: Review –  Apr.  2. HORSESHOE CANYON ENHANCEMENTS – Aug.        CODES: BOLD CAPITALS = NOW Priorities; CAPITALS = NEXT Priorities; Italics = Advocacy; Regular Title Case = Operational Strategies   160 2018.04.10