HomeMy WebLinkAbout2018-02-27 Councl Package Amended
KNEEHILL COUNTY
REGULAR COUNCIL MEETING
AGENDA
Tuesday, February 27, 2018
8:30 a.m.
Kneehill County Council Chambers
1600- 2ND Street NE
Three Hills, Alberta
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of February 13, 2018
3.0 Delegations
No Delegations Scheduled
4.0 Public Hearings
No Public Hearings Scheduled
5.0 Corporate Services
5.1 Bank Reconciliation – November and January 2017
5.2 Policy #16-12, County Credit, Debit, and Fuel Cards
5.3 Reserve Reallocation
5.4 Policy #16-2, Accounts Receivable Collection Process
5.5 User Fee Review
6.0 Municipal Services
6.1 Transportation
No Report
6.2 Water/Wastewater/Environment
6.2.1 Churchill Water System
6.3 Planning
No Report
6.4 Agricultural Service Board & Parks
No Report
6.5 Protective Services
6.5.1 Peace Officer Rural Crime Deterrent Initiative Proposal
6.5.2 Kneehill County Rural Fire Strategy- Fire Chief Proposal
7.0 Business Arising from Previous Minutes
No Report
Regular Council Meeting Agenda February 27, 2018 Page | 2
8.0 New Business
8.1
9.0 Disposition of Delegation Business
10.0 Council and Committee Reports
10.1 Drumheller RCMP Statistics
11.0 Council Follow-up Action List
12.0 In Camera
12.1
13.0 Motions from In Camera
Adjournment
1
________
Initials
MINUTES OF THE FEBRUARY 13, 2018 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE,
1600- 2ND STREET NE, THREE HILLS, ALBERTA.
PRESENT:
Division No. 1 Faye McGhee, Councillor
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve (Video Conference)
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Deputy Reeve
ADMINISTRATION PRESENT:
Chief Administrative Officer Al Hoggan
Director Municipal Services Laurie Watt
Director Corporate Services Mike Morton
Protective Services Manager &
Communications Officer Debra Grosfield
Manager of Planning and Development Barb Hazelton
Recording Secretary Carolyn Van der Kuil
CALL TO ORDER Deputy Reeve King in the Chair
Deputy Reeve King called the meeting to order at 8:30 a.m.
The Chair called for a recess at 8:30 a.m. due to technical difficulties
and called the meeting back to order at 8:44 a.m. with all previously
mentioned members present.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Additions under Business Arising from Previous Minutes
7.2 March 8, 2018 Regional Partnership Meeting
Additions under New Business
8.4 Strategic Priorities Chart
8.5 Centralized Assessment-Hybrid Contract
8.6 Community Futures Petition
ADOPTION OF
AGENDA
1.2 Adoption of Agenda
40/18 Councillor Keiver moved approval of the agenda as amended.
CARRIED
COUNCIL MINUTES OF FEBRUARY 13, 2018
2
_________
Initials
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of January 23rd, 2018
41/18 Councillor Christie moved approval of the January 23, 2018 Council
Meeting minutes as presented.
CARRIED
MUNICIPAL SERV 5.0 Municipal Services
PLANNING 5.3 Planning
5.3.1 Intermunicipal Development Plan Committee Appointment
Town of Trochu
42/18 Councillor McGhee moved to appoint Councillor Christie to replace
Deputy Reeve King on the IDP Committee with the Town of Trochu.
CARRIED
BUSINESS ARISING 7.0 Business Arising from Previous Minutes
7.1 Policy #15-13, Rural Community Halls
43/18 Reeve Wittstock moved to accept Policy #15-13, Rural Community
Halls with the removal of the Crossroads Community Centre and
Funding Level C as presented.
CARRIED UNANIMOUSLY
7.2 Kneehill Regional Partnership Meeting March 8, 2018
Item of Information: Very important meeting for all of Council to
attend.
NEW BUSINESS 8.0 New Business
8.1 Elected Officials Education Program Course
44/18 Councillor Penner moved to receive for information the Elected
Officials Education Program opportunity being held on March 19,
2018, as part of the pre-conference program at the AAMDC
Convention.
CARRIED
8.2 Three Hills Arts Academy Society Request
45/18 Councillor Christie moved that Council donate $1,000.00 per year for
the next four years beginning in the 2018 budget year, to the Three
Hills Arts Academy.
CARRIED UNANIMOUSLY
8.3 Kneehill Regional FCSS Community Discovery Night
46/18 Reeve Wittstock moved to authorize the attendance of Councillors
wishing to attend the Kneehill Area Community Discovery Nights
2018.
CARRIED UNANIMOUSLY
COUNCIL MINUTES OF FEBRUARY 13, 2018
3
_________
Initials
8.4 Strategic Priorities Chart
47/18 Reeve Wittstock moved that Council approves the 2018-2021Strategic
Priorities Chart.
AMENDED MOTION 50/18
48/18 Councillor Christie moved to amend the motion to have the Rural Fire
Strategy timeline moved from March 2018 to June 2018 in the Strategic
Priorities Chart.
DEFEATED
49/18 Deputy Reeve King moved to amend the motion to move the
Wimborne Hamlet Strategy from the “Later Column” to “Next
Column” and rename it Hamlet Strategy.
CARRIED UNANIMOUSLY
50/18 Original Motion 47/18
Reeve Wittstock moved that Council approves the 2018-2021 Strategic
Priorities Chart with the amendment from motion 49/18.
CARRIED UNANIMOUSLY
8.5 Centralized Assessment-Hybrid Contract
51/18 Reeve Wittstock moved that Council directs Administration to enter
into the hybrid model contract with the Province of Alberta in regards
to Designated Industrial Properties Assessment
CARRIED UNANIMOUSLY
The Chair called for a recess at 9:42 a.m. and called the meeting back
to order at 9:48 a.m. with all previously mentioned members present.
When the meeting reconvened Sgt. Gabe Graham, Mark Grunert, Neil
Weins and Stephen Raymer were present.
DELEGATIONS 3.0 Delegations
3.1 Sgt. Gabe Graham, Three Hills RCMP
Sgt. Graham presented to Council statistics for the Three Hills RCMP
Detachment and a request to have the Kneehill County Peace Officers
to attend the Community Action Committee.
Sgt. Graham left the meeting at 10:05 a.m.
3.2 GFL Compost Facility, Mark Grunert
Mark Grunert and Neil Weins from GFL Compost Facility provided
Council with an update on the odour concerns from that facility.
Mark Grunert and Neil Weins left the meeting at 10:33 a.m.
COUNCIL MINUTES OF FEBRUARY 13, 2018
4
_________
Initials
3.3 AgriTek Humanitar, Stephen Raymer
Stephen Raymer presented to Council the idea to create a closed-loop
system of Energy-Food-Water production.
The Chair called for a recess at 10:50 a.m. and called the meeting back
to order at 11:02 a.m. with all previously mentioned members present.
Stephen Raymer not present when the meeting reconvened.
NEW BUSINESS 8.0 New Business Cont’d
8.6 Community Futures Petition
52/18 Councillor Christie moved that Council approve to signing of the
Community Futures Petition.
CARRIED
COUNCIL REPORTS 10.0 Council and Committee Reports
10.1 Kneehill Regional Family & Community Support Services-
Unapproved minutes were provided from the January 9, 2018 meeting.
10.2 Red Deer River Municipal Users Group – Highlights of the Red
Deer River Municipal Users Group meeting from January 18, 2018
were provided.
10.3 Drumheller RCMP Provincial Statistics- Drumheller RCMP
Detachment statistics from January 2013-2017 were provided.
53/18 Councillor Keiver moved that Council receive the Council and
Committee reports as presented.
CARRIED UNANIMOUSLY
COUNCIL ACT LIST 11.0 Council Follow-Up Action List
54/18 Reeve Wittstock moved that Council receive the February 13, 2018
Council Follow-Up Action List as presented for information.
CARRIED
IN-CAMERA 12.0 In-Camera
55/18 Deputy Reeve King moved that Council go into closed session to
discuss Legal matters as per section 20, FOIP at 11:13 a.m.
CARRIED
56/18 Councillor Hugo moved that Council return to an open meeting at
12:09 p.m.
CARRIED
COUNCIL MINUTES OF FEBRUARY 13, 2018
5
_________
Initials
12:09 p.m. – meeting recessed to allow return of public.
12:09 p.m. - meeting resumed, no public present.
ADJOURNMENT Adjournment
The meeting adjourned at 12:10 p.m.
________________________
Ken King
Deputy Reeve
_______________________
Al Hoggan
CAO
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
5.1
SUBJECT:
Bank Reconciliation – November and January 2017
MEETING DATE:
2018-02-27
PRESENTED BY:
Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
To request Council’s acceptance of the November and December 2017 Bank
Reconciliation.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The Bank Reconciliation has been completed for the period indicated.
A total of $30,000,000 has been invested into 5 GIC’s starting November 14,
2017 to August 11, 2018. Interest rates range from 1.81 to 1.91%. Total
earned interest at maturity is $282,863.02. Details as per Bank
Reconciliation.
COSTS/SOURCE OF
FUNDING:
N/A
COMMUNICATIONS:
N/A
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
November and December 2017 Bank Reconciliation.
RECOMMENDED ACTION:
Council accepts the November and December 2017 Bank Reconciliation as
information.
COUNCIL OPTIONS:
1. Receive the November and December 2017 Bank Reconciliation
as information.
2. Council provides further direction.
MOTION:
That Council receives for information the November and December 2017
Bank Reconciliation.
Prepared By: Will Wolfe Approved By: Mike Morton Reviewed By: Al Hoggan
Manager of Financial Services Director of Corporate Services Chief Administrative Officer
12-000-00-31200 12-000-00-33210 12-000-00-34700
GENERAL ACCT GICs TAX TRUST TOTALS
BANK
End of Month Balance 44,669,230.47 5,004,186.30 34,760.91
ADD:Outstanding Deposits 80,948.81
Outstanding Adjustments
SUBTOTAL 44,750,179.28 5,004,186.30 34,760.91
LESS:Outstanding Cheques 586,657.26
Outstanding Adjustment
SUBTOTAL 586,657.26 0.00 0.00
RECONCILED BANK BALANCE 44,163,522.02$ 5,004,186.30$ 34,760.91$ 49,202,469.23$
GL BALANCE 44,163,522.02$ 5,004,186.30$ 34,760.91$ 30/Nov/16 $41,521,481.48
0.00 0.00 0.00
GIC Issuer Term Length Term Days Amount Rate Maturity Value
#10 Servus Credit Union
Nov 14, 2017 to Aug 11,
2018 270.00 5,000,000.00 1.91%5,070,643.84
5,000,000.00 5,070,643.84
BANK RECONCILIATION
November 2017
GIC DETAIL
12-000-00-31200 12-000-00-33210 12-000-00-34700
GENERAL ACCT GICs TAX TRUST TOTALS
BANK
End of Month Balance 16,556,960.96 30,042,576.71 34,803.72
ADD:Outstanding Deposits 459,680.64
Outstanding Adjustments
SUBTOTAL 17,016,641.60 30,042,576.71 34,803.72
LESS:Outstanding Cheques 525,879.86
Outstanding Adjustment
SUBTOTAL 525,879.86 0.00 0.00
RECONCILED BANK BALANCE 16,490,761.74$ 30,042,576.71$ 34,803.72$ 46,568,142.17$
GL BALANCE 16,490,761.74$ 30,042,576.71$ 34,803.72$ 31/Dec/16 $38,552,613.01
0.00 0.00 0.00
GIC Issuer Term Length Term Days Amount Rate Maturity Value
#10 Servus Credit Union
Nov 14, 2017 to Aug 11,
2018 270.00 5,000,000.00 1.91%5,070,643.84
#11 Servus Credit Union
Dec 7, 2017 to Apr 6,
2018 120.00 5,000,000.00 1.81%5,029,753.42
#12 Servus Credit Union
Dec 7, 2017 to June 5,
2018 180.00 5,000,000.00 1.85%5,045,616.44
#13 Servus Credit Union
Dec 7, 2017 to June 5,
2018 180.00 5,000,000.00 1.85%5,045,616.44
#14 Servus Credit Union
Dec 7, 2017 to June 5,
2018 180.00 5,000,000.00 1.85%5,045,616.44
#15 Servus Credit Union
Dec 7, 2017 to June 5,
2018 180.00 5,000,000.00 1.85%5,045,616.44
30,000,000.00 30,282,863.02
BANK RECONCILIATION
December 2017
GIC DETAIL
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
5.2
SUBJECT:
Financial Policy 16-12: County Credit, Debit, and Fuel Cards
MEETING DATE:
2018-02-13
PRESENTED BY:
Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
A review of the current policy identified there is an unutilized corporate credit
card.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
January was a month of heavy utilization in terms of booking future and
attending current conferences and workshops for the Director of Municipal
Services, for which many department’s reports to.
After reviewing usage of that particular card, it was apparent that the Manager
of Parks and Agricultural Services was the Manager that used the Director
card the most, primarily due to conference commitments and administering
responsibilities with the Agricultural Services Board.
The proposed change is simply approving a card for the position of Manager
of Parks & Agricultural Services and deleting the card for the vacant Economic
Development Officer. The overall corporate limit would stay intact. The policy
is attached.
COSTS/SOURCE OF
FUNDING:
None.
COMMUNICATIONS:
N/A
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
County Credit, Debit, and Fuel Cards Policy 16-12
RECOMMENDED ACTION:
That Council approve County Credit, Debit, and Fuel Cards Policy 16-12
COUNCIL OPTIONS:
1. Approve County Credit, Debit, and Fuel Cards Policy 16-12
2. Accept as information
MOTION:
Council approves approve County Credit, Debit, and Fuel Cards Policy 16-12
Prepared By: Mike Morton Approved By: Mike Morton Reviewed By: Al Hoggan
Director of Corporate Services Director of Corporate Services Chief Administrative Officer
POLICY
Section Policy No. Page
Financial 16‐12 1 of 3
Policy Title Date: Resolution
No.
County Credit, Debit and Fuel Cards February 13, 2018
Purpose:
To establish a policy and procedures for the acquisition and use of credit cards and debit cards in the name of
the Kneehill County for Authorized Holders.
Objective:
To set out reasonable and responsible parameters for the use of Kneehill County credit, debit and fuel cards and
to ensure users are aware of the privileges and duty of care associated with such use.
Policy Statement:
The Council recognizes the importance of providing controls to ensure all financial transactions are properly
accounted for and administered in a timely manner to reduce liability exposure to Kneehill County and
Authorized Holders of County credit cards and debit cards.
Definitions:
Authorized Holder means any person who holds the position of Reeve, Chief Administrative Officer
(CAO), or any Director and includes any other person authorized by the CAO or Operations Director,
Directors, or Senior Manager of Transportation and Facilities for the use of fuel cards.
Card means a credit card, debit card or fuel card.
County means Kneehill County, a municipal corporation in the Province of Alberta.
Credit Card means any card issued by a financial institution, bank or corporation to the County for any
Authorized Holder, authorizing the holder to buy goods or services on credit on behalf of the County.
Debit Card means any card issued by a financial institution or bank to the County for any Authorized
Holder, authorizing the holder to buy goods or services by electronic withdrawal of funds on deposit in
a bank on behalf of the County.
Goods and Services means any goods or services which would normally be required by the Authorized
Holder as part of normal County operations as approved within the annual County Budget, but does
not include cash withdrawals.
Procedures:
1. The total corporate Council approved limit is $40,000. The following positions will be eligible as
Authorized Holders of a County card for payment or charge of legitimately budgeted items with the
following limits:
POLICY
Section Policy No. Page
Financial 16‐12 2 of 3
Policy Title Date: Resolution
No.
County Credit, Debit and Fuel Cards February 13, 2018
Card Type Department Position Limit
Credit/Debit Card Legislative Reeve $2,500.00
Administration CAO $10,000.00
Director of Municipal
Services
$8,000.00
Director of Corporate
Services
Executive Assistant
Economic Development
Officer
$5,500.00
$5,500.00
$2,500.00
Operations Senior Manager of
Transportation and
Facilities
Manager of Parks &
Agricultural Services
$6,000.00
$2,500.00
Fuel Cards Administration CAO, Director of Municipal
Services, Senior Manager
of Transportation and
Facilities, Director of
Corporate Services
Per Corporate Agreement
2. The charge or purchase of personal expenses, alcoholic beverages or any item or event not related to
County duties or employment is not allowed.
3. Authorized Holders will be responsible to:
a. safeguard any card issued to them by the County from use by unauthorized individuals;
b. abide by the terms and conditions of this policy and procedures and any agreement required by
a financial institution, bank or corporation for a card;
c. turn credit slips and debit slips, along with an appropriate vendor invoice, complete with GST
number, into the Accounts Payable Clerk after the expense is incurred if it was local or upon
return from a workshop, conference or convention.
d. review and sign any agreements required by the County or a financial institution, bank or
corporation for the card;
e. provide any personal information as required by a financial institution, bank or corporation,
within the limits of any Provincial or Federal law which may apply, for the card;
f. forfeit the card upon:
i) suspension or termination of employment with the County
ii) failure to adhere to the terms and conditions of use of a County card.
POLICY
Section Policy No. Page
Financial 16‐12 3 of 3
Policy Title Date: Resolution
No.
County Credit, Debit and Fuel Cards February 13, 2018
4. The CAO, or designate, will cause an investigation upon any allegation of inappropriate expenditure or
charge. Use of the card is considered a privilege and all Authorized Holders will respect the fact the
card provides access to public funds. The Council, CAO, or designate, may take any of the following
actions in the event any expenditure is found to be inappropriate:
g. issue a warning and seek reimbursement;
h. suspend or terminate employment;
i. proceed with legal action in a court of jurisdiction;
j. recall the card.
Al Hoggan
CAO
Jerry Wittstock
Reeve
Approved: March 30, 2006 138/06
Amended: May 11, 2010 231/10
Amended: August 20, 2013 373/13
Review Date: August 2016
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
5.3
SUBJECT:
Reserve Reallocation
MEETING DATE:
2018-02-27
PRESENTED BY: Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
Kneehill County Council at the recent Strategic Planning Session determined
to make several changes to long term strategies. Among those strategic plans
were to reallocate certain Council Reserves. As per Financial Policy 16-1,
policy guideline 1 states that Council may make reserve transfers by way of
Council motion.
At the 2018 Strategic Planning Session, Council also made future water
expansion as a strategic priority.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
1) Rural Internet Reserve – current balance = $1,301,528.04. Council
determined that these reserve funds could be better prioritized to
other capital projects. This was direction from the 2018 Strategic
Planning Sessions.
2) Revenue Stabilization – current balance $2,590,000.00. This reserve
was established from 2016 Year End process whereby there was a
motion to establish this reserve and to transfer $2.59 million into the
newly established reserve, when it was anticipated that the very early
preliminary assessment for 2018 was going to decline significantly.
Only after the interim budget was passed in December 2017 was the
County aware assessment was not going to decline to that anticipated
level. Those funds could then be allocated to other capital projects
related to the reserve to which it could be transferred.
COSTS/SOURCE OF
FUNDING:
None.
ENGAGEMENT: Council Notes, Website, Social Media
LINK TO STRATEGIC PLAN: Fiscal Sustainability
ATTACHMENTS: Policy 16-1, 2018 Strategic Chart, current and proposed Reserve Balances
spreadsheet.
RECOMMENDED ACTION:
That Council transfer $1,301,528.04 from Rural Internet Reserve and
$2,590,000.00 from Revenue Stabilization Reserve to Water Reserve.
COUNCIL OPTIONS: 1. Council transfer $1,301,528.04 from Rural Internet Reserve
and/or $2,590,000.00 from Revenue Stabilization Reserve to
Water Reserve.
2. Receive as information
MOTION: That Council directs Administration to transfer the remaining balance in the
Rural Internet reserve of $1,301,528.04 and $2,590,000.00 from the Revenue
Stabilization Reserve to the Water Reserve.
Prepared By: Mike Morton Approved By: Mike Morton Reviewed By: Al Hoggan
Director of Corporate Services Director of Corporate Services Chief Administrative Officer
Kneehill County
Reserves Continuity As of As of As of
2017 Budget Sept 30, 2017 Sept 30, 2017 Sept 30, 2017
Budget Budget Budget Actual Actual Actual
Decrease Increase Balance Decrease Increase Balance
IT Reserve 218,419.87- 218,419.87-
TOTAL 100,300.00 131,233.00 249,352.87- 83,047.69 131,233.00 266,605.18-
Strat Plan 330,652.26- 330,652.26-
TOTAL 71,072.56 - 259,579.70- 17,190.00 - 313,462.26-
Special Projects 1,726,868.06- 1,726,868.06-
TOTAL 857,761.92 55,000.00 924,106.14- 314,696.21 55,000.00 1,467,171.85-
Capital Equipment Replacement 3,640,120.08- 3,640,120.08-
TOTAL 1,952,100.00 2,391,595.63 4,079,615.71- 1,839,048.13 2,052,515.79 3,853,587.74-
Buildings - -
TOTAL - - - - - -
Emergency Disaster - -
TOTAL - - - - - -
Fuel Stabilization 312,765.90- 312,765.90-
TOTAL - - 312,765.90- - - 312,765.90-
Gravel 1,678,045.58- 1,678,045.58-
TOTAL - 400,000.00 2,078,045.58- - 425,000.00 2,103,045.58-
1
Kneehill County
Reserves Continuity As of As of As of
2017 Budget Sept 30, 2017 Sept 30, 2017 Sept 30, 2017
Budget Budget Budget Actual Actual Actual
Decrease Increase Balance Decrease Increase Balance
Roads 8,199,403.50- 8,199,403.50-
TOTAL 2,965,000.00 562,500.00 5,796,903.50- 46,163.50 562,500.00 8,715,740.00-
Bridges 4,978,694.56- 4,978,694.56-
TOTAL - - 4,978,694.56- - - 4,978,694.56-
Water 3,587,107.29- 3,587,107.29-
TOTAL 623,217.35 - 2,963,889.94- - - 3,587,107.29-
Water Service Area 2,955,004.39- 2,955,004.39-
TOTAL - 1,418,108.94 4,373,113.33- - 1,418,108.94 4,373,113.33-
Environmental 322,975.99- 322,975.99-
TOTAL - - 322,975.99- - - 322,975.99-
FCSS 85,162.40- 85,162.40-
TOTAL 20,350.00 - 64,812.40- - - 85,162.40-
Parent Link 127.41- 127.41-
TOTAL - - 127.41- - - 127.41-
KCRP 130,029.99- 130,029.99-
TOTAL 5,603.00 - 124,426.99- 1,314.22 - 128,715.77-
2
Kneehill County
Reserves Continuity As of As of As of
2017 Budget Sept 30, 2017 Sept 30, 2017 Sept 30, 2017
Budget Budget Budget Actual Actual Actual
Decrease Increase Balance Decrease Increase Balance
Medical 250,000.00- 250,000.00-
TOTAL 250,000.00 - - - - 250,000.00-
Cemeteries 36,421.56- 36,421.56-
TOTAL 33,771.99 - 2,649.57- 14,439.30 - 21,982.26-
Municipal Reserve 113,361.48- 113,361.48-
TOTAL - - 113,361.48- - 4,015.89 117,377.37-
Parks 25,952.87- 25,952.87-
TOTAL 13,253.72 - 12,699.15- 13,238.16 - 12,714.71-
Recreation and Leisure 38,728.00- 38,728.00-
TOTAL - - 38,728.00- - - 38,728.00-
Contingency Reserve 2,446,740.40- 2,446,740.40-
TOTAL 34,660.00 292,937.63 2,705,018.03- 14,314.00 292,937.63 2,725,364.03-
Joint Community Summit 32,422.92- 32,422.92-
TOTAL - - 32,422.92- - - 32,422.92-
Doctor Recruitment 169,557.65- 169,557.65-
TOTAL - 50,000.00 219,557.65- 1,178.20 - 168,379.45-
3
Kneehill County
Reserves Continuity As of As of As of
2017 Budget Sept 30, 2017 Sept 30, 2017 Sept 30, 2017
Budget Budget Budget Actual Actual Actual
Decrease Increase Balance Decrease Increase Balance
Urban Sustainability 1,268,392.32- 1,268,392.32-
TOTAL - - 1,268,392.32- - - 1,268,392.32-
Hamlet Infrastructure 300,000.00- 300,000.00-
TOTAL - 100,000.00 400,000.00- - 100,000.00 400,000.00-
Revenue Stabilization Reserve 2,590,000.00- 2,590,000.00-
TOTAL - - 2,590,000.00- - - 2,590,000.00-
Rural Internet Reserve - -
TOTAL - 1,301,528.04 1,301,528.04- - 1,301,528.04 1,301,528.04-
TOTAL OF ALL RESERVES Dec 31 2016 35,436,954.48- 35,436,954.48-
TOTAL OF ALL RESERVES Dec 31 2017 6,927,090.54 6,702,903.24 35,212,767.18- 2,344,629.41 6,342,839.29 39,435,164.36-
NET CHANGE IN RESERVES 224,187.30- 3,998,209.88
4
STRATEGIC PRIORITIES CHART February 2018
CORPORATE PRIORITIES (Council/CAO)
NOW TIMELINE
1. CHURCHILL WATER LINE: Council Direction Feb.
2. 2018 BUDGET: Scenarios April
3. RURAL FIRE STRATEGY: Position Proposal March
4. COMMUNITY PEACE OFFICER: Position Proposal March
5. USER FEE REVIEW: Targeted Services Feb.
NEXT
INTER‐MUN. COLLABORATION FRAMEWORKS
ECONOMIC DEVELOPMENT STRATEGY
TOURISM & RECREATION MASTER PLAN:
Review
INTER‐MUNICIPAL DEVELOPMENT PLANS (IDP)
HAMLET STRATEGY
ADVOCACY
Three Hills Water
GFL: Aerator Evaluation
Regional Partnership Forum
Trochu Senior Housing
Doctor Recruitment & Retention: Support
LATER
ASSET MANAGEMENT PLAN
LONG TERM FINANCIAL PLAN
MDP/LUB: Review
INDUSTRIAL AREA: Zoning
THREE HILLS EAST WATER: Options
INFRASTRUCTURE FINANCING STRATEGY
HUMAN RESOURCE POLICY
RURAL FIRE SERVICE STRATEGY
COMMUNITY STANDARDS BYLAW: Update
YOUTH SPONSORSHIP: Policy Review
OPERATIONAL STRATEGIES (CAO/STAFF)
CHIEF ADMINISTRATIVE OFFICER
1. CPO: Position Proposal – Mar.
2. ICF Program: Approach – Mar.
3. ECONOMIC DEVELOPMENT STRATEGY: ToR – Apr.
YOUTH SPONSORSHIP: Policy Review
Regional Partnership Forum
CORPORATE
1. 2018 BUDGET: Scenarios – April
2. HUMAN RESOURCE POLICY: Update – Mar.
3. USER FEE REVIEW: Targeted Services – Mar.
LONG TERM FINANCIAL PLAN
ASSET MANAGEMENT PLAN
PROTECTIVE SERVICES
1. RURAL FIRE STRATEGY: Position Proposal – Mar.
2. COMMUNITY STANDARDS BYLAW: Update
3. OH & S: Legislative Compliance ‐ May
RURAL FIRE SERVICE STRATEGY
PLANNING
1. IDP: Completion – May
2. MDP/LUB: Review ‐ June
3. INDUSTRIAL AREA: Zoning – June
HAMLET STRATEGY
TRANSPORTATION & ENVIRONMENT
1. CHURCHILL WATER LINE: Council Direction – Feb.
2. HAMLET STRATEGY – Sept.
3. SOLID WASTE STRAEGY – Sept.
THREE HILLS EAST WATER: Options
AGRICULTURE & PARKS
1. TOURISM & RECREATION MASTER PLAN: Review –
Apr.
2. HORSESHOE CANYON ENHANCEMENTS – Aug.
CODES: BOLD CAPITALS = NOW Priorities; CAPITALS = NEXT Priorities; Italics = Advocacy; Regular Title Case = Operational
Strategies
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
5.4
SUBJECT:
Policy #16-2, Accounts Receivable Collection Process
MEETING DATE:
2018-02-27
PRESENTED BY:
Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
Administration is reviewing policies that were last approved by Council that are
three years and older.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The changes are noted in red on the attached policy document. Improvements
were made to policy by adding stronger definitions and better clarification that
better outlines the intent of the actual procedures Administration follows.
Notes:
Better definition of Account Receivable by adding “not being paid at the point
of sale”.
Policy Guideline 3 - Better defining when penalties apply and when there is a
rare exemption from penalties. (Typically granted when another agreement
takes precedent)
Policy Guidelines 5, 6, and 7 are progressive collection letters which are a
more practical process and components of the old policy sections 6 and 7 are
now rolled into current section 8 to allow a better practical flow.
Policy Guideline 8 is now the punitive stage at the Administrative level and
procedures outlined the same as the old policy (#7 of old policy)
New Policy Guideline 9 is now separate and indicate the last stage of the
collection process where the CAO and Council become involved (#7 of old
policy).
New guidelines 8 and 9 were all part of guideline 7 of the old policy which you
can see are now separate. This makes it much more practical.
Policy guidelines 10-12 include a timeframe and a title change.
COSTS/SOURCE OF
FUNDING:
Policy changes will not affect penalty revenue.
COMMUNICATIONS:
N/A
LINK TO STRATEGIC PLAN:
Fiscal Sustainability
ATTACHMENTS:
Accounts Receivable Collection Process Policy 16-2
Collection Letters 1-3
REQUEST FOR DECISION Agenda Item # 5.4 2 | Page
RECOMMENDED ACTION:
That Council approve Accounts Receivable Collection Process Policy 16-2
COUNCIL OPTIONS:
1. Approve Accounts Receivable Collection Process Policy 16-2
2. Accept as information
MOTION:
That Council approves as presented Policy #16‐2, Accounts Receivable
Collection Process.
Prepared By: Mike Morton Approved By: Mike Morton Reviewed By: Al Hoggan
Director of Corporate Services Director of Corporate Services Chief Administrative Officer
POLICY
Section Policy No. Page
Financial 16‐2 1 of 2
Policy Title Date: Resolution
No.
Accounts Receivable Collection Process February 27, 2018
Purpose:
To establish uniform guidelines for the collection of accounts receivable. The County shall promote and
encourage the timely payment of accounts receivable and pursue delinquent accounts in a prudent and diligent
manner.
Policy Definitions:
Accounts Receivable: An amount owed to Kneehill County that is not being paid immediately at the point of
sale, other than utilities or property taxes.
Policy Guidelines:
1. All invoices are prepared by the Accounts Receivable Clerk and will be reviewed to ensure that they
are complete. Name, address, and contact information has to be provided from the invoicing source or
department at a minimum.
2. Submitted request to invoice that are incomplete will be returned to the originator or clarification will
be obtained by phone.
3. An interest penalty of 1.5% per month will be added to invoices past due 30 days as per Master Rates
By‐Law will be added to outstanding amounts over thirty days. Penalty only applicable to invoices as
determined by the accounting supervisors discretion. All invoices will be subject to penalties, with rare
exception where it forms part of another agreement i.e. cost sharing where Director approves
exemption. In rare exceptions, there may be cases where there may be exemptions as part of another
agreement (Roadata, cost sharing with another municipality, etc), the CAO or Director, may approve
the exemption of penalties.
4. All accounts with a balance owing will be issued a monthly customer statement. After 30 days letter
#1 will be sent at the Accounts Receivable Clerk's discretion.
5. Upon 30 days overdue letter #1 will be mailed as a reminder to the customer. An invoice unpaid after
60 days requires letter #2.
6. Upon 60 days overdue letter #2 will be mailed as a second reminder to the customer. An invoice
unpaid after from 90 days. requires telephone contact and letter #3 or #4 (transfer to taxes) will be
sent by registered mail. AR clerk shall by email advise department head, director and originator of
invoice about account status and the service may be restricted.
7. Upon 90 days overdue letter #3 will be mailed as a warning to the customer. An invoice unpaid after
120 days. and after procedures 1 to 6 have been completed requires review by the CAO. Appropriate
letters based on the CAO’s decision will be written as in letter #5. Options available at the discretion
by the CAO but are not restricted to one option:
i. Account will be referred to the collection agency.
ii. Court actions will be authorized for any account deemed appropriate by the CAO.
iii. Account will be written off (with authorization of Council).
iv. Other appropriate options.
POLICY
Section Policy No. Page
Financial 16‐2 2 of 2
Policy Title Date: Resolution
No.
Accounts Receivable Collection Process February 27, 2018
8. If an invoice is overdue by 120 days, and after procedures 1 to 7 have been completed, a full account
review by the Director of Corporate Services will be conducted. Options available at the discretion by
the Director of Corporate Services, but are not restricted to one option:
i. Account will be referred to the collection agency.
ii. Account will be transferred to taxes if applicable (MGA Section 553(1))
iii. The department from which the good or service provided to the customer (who’s account
is now 120 overdue) will be notified and further goods or services requested, may be
restricted until paid.
9. At any point after account is overdue by 120 days, the CAO may:
v. Authorize court actions for any account deemed appropriate.
vi. Write off the account (with authorization of Council).
vii. Other appropriate options available as feasible.
10. At least annually, accounts that have been referred to a collection agency and still prove to be
uncollectable shall be written off one year after they have been referred to the collection agency, and
if not already been done so in 7(c), will be written off through the approval of Council. Should the
account be collected within the seven‐year period the file remains active, the collected amount will be
applied to a general collection or recovery account.
11. The account holder will continue to be on the restricted services delinquent list until either the account
is paid up or the expiry of the seven‐year active collection period. The CAO may exercise judgment
contrary to this if deemed appropriate.
12. An account balance of less than $10.00 at month end can be written off at the accounting supervisor’s
Manager of Financial Services’ discretion. The basis will be if it is cost effective to do or as a result of
timing differences.
Al Hoggan,
CAO
Jerry Wittstock
Reeve
Approved: January 22, 2001 606/06
Amended: August 26, 2008 397/08
Amended: November 29, 2011 570/11
Review Date: November 29, 2014
Collection Letter #1
Date
DOE, JOHN
DOE, JOHN
BOX 1234
ANYWHERE, AB A1A 1A1
RE: OVERDUE ACCOUNT
Dear DOE, JOHN,
Just a reminder that you have an over 30 days past due invoice(s) with a balance of
$100.00. Total due is $101.50 including finance charge. We would be happy to discuss
any questions you may have regarding this subject. If payment has already been sent,
please disregard this reminder. We accept payment by credit card, online through most
financial institutions, cash or cheque.
We appreciate your business, and we look forward to hearing from you soon. Please
contact the undersigned should you have any questions.
Sincerely,
Elizabeth Hall
Accounts Receivable Clerk
(403) 443-5541 ext 206
(403) 443-5515
elizabeth.hall@kneehillcounty.com
Collection Letter #2
Date
DOE, JOHN
DOE, JOHN
BOX 1234
ANYWHERE, AB A1A 1A1
RE: OVERDUE ACCOUNT
Dear DOE, JOHN,
We have previously contacted you about the outstanding invoice(s) on your account, and we
have not received a response from you. Your account has an over 60 days past due balance of
$100.00. Total due is $105.00 including finance charges. The following invoice(s) are past due:
Document # Date Terms Due Date
Amount Due
IVC0009999 4/30/2017 Net 30 5/30/2017
$100.00
Please call the undersigned immediately to discuss your account or to let us know that you have
sent your payment. Thank you for your prompt response to this matter. We accept payment by
credit card, online through most financial institutions, cash or cheque.
Sincerely,
Will Wolfe
Manager of Financial Services
(403) 443-5541
(403) 443-5515
will.wolfe@kneehillcounty.com
/eh
Collection Letter #3
Date
DOE, JOHN
DOE, JOHN
BOX 1234
ANYWHERE, AB A1A 1A1
RE: OVERDUE ACCOUNT
Dear DOE, JOHN,
Please contact us immediately regarding your over 90 days past due invoice(s).
Your account will be turned over to a collection agency if payment arrangements are not
made within seven days. This will have a negative effect on your credit rating.
Please send your payment in full or contact the undersigned to make payment
arrangements. We will be required to take further action if you do not contact us
regarding your account. We accept payment by credit card, online through most financial
institutions, cash or cheque.
Sincerely,
Mike Morton
Director Corporate Services
(403) 443-5541
(403) 443-5515
mike.morton@kneehillcounty.com
/eh
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
5.5
SUBJECT:
User Fee Review
MEETING DATE:
2018-02-27
PRESENTED BY:
Mike Morton, Director of Corporate Services
BACKGROUND/
PROPOSAL
Review Kneehill County services and User Fees
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
As per the Feb 13, 2018 Council meeting discussion regarding Strategic
Initiatives. Council directed administration to provide an overall review of
services offered and the level of cost recovery for these services. This report
shows a high level estimate of cost recovery put together with Operation
Managers. Additional financial analysis may be required on some of these
services to bring out greater detail and accuracy.
COSTS/SOURCE OF
FUNDING:
N/A
COMMUNICATIONS:
N/A
LINK TO STRATEGIC PLAN:
Fiscal Sustainability
ATTACHMENTS:
User Fee Review Report
RECOMMENDED ACTION:
That Council accept the User Fee Review Report as information
COUNCIL OPTIONS:
1. Receive the User Fee Review Report as information.
2. Council provides further direction.
MOTION:
1. Receive the User Fee Review Report as information.
Prepared By: Will Wolfe Approved By: Mike Morton Reviewed By: Al Hoggan
Manager of Financial Services Director of Corporate Services Chief Administrative Officer
ADMINISTRATION
Required as part
of Provincial
Statutes
Approximate
Municipal
Tax Dollars
Subsidized
Approximate
Cost
Recovery ADMINISTRATION & FINANCE Master Rate Bylaw 1753
Arial Photos No 0% 100%
Arial Photos
Geo-Referenced Photos No 0% 100%
Description Fee
Kneehill County Maps Yes 0% 100%
Land Owners No Fee
Custom Plotter (Scanned) No 0% 100%
Others $0.25 each
Fax Charges No 0% 100%
Geo-Referenced Photos
Photocopies No 0% 100%
Description Fee
Flags Set up fee & first 1/4 50.00
NSF Returned Cheque No 55% 45%
Additional quarters 25.00
Tax Certificates Yes 0% 100%
Kneehill County Maps
Tax Registration Yes 75% 25%
Description Fee
Assessment Sheets Yes 60% 40%
24 inch - regular $10.00 each
Well Drilling Equipment Tax Yes N/A N/A
32 inch - regular $15.00 each
Assessment Appeal Fees 32 inch - laminated $35.00 each
FOIP Services 33% 67%
42 inch - regular $20.00 each
42 inch - laminated $40.00 each
60 inch - regular $30.00 each
On CD $10.00 each
Map Book $25.00 each
Mailing Tube $10.00 each
Shipping Charges $10.00 each
Custom Plotter (Scanned)
Description Fee
24 inch $50.00 each
32 inch $75.00 each
42 inch $100.00 each
60 inch $150.00 each
Map scanned and put on CD $75.00 each
Fax Charges
Description Fee
Alberta(Local) $0.50 per page
Out of province $1 per page
Flags
Description Fee
County $70 each
Photocopies
Description Fee
Ratepayers/Non- staff $0.50 per page
Staff $0.10 per page
Late Penalty Charges
Description Fee
Account Receivable Billings 1.5% per month
NSF Returned Cheque
Description Fee
NSF Returned Cheque $30.00 each
Tax Certificates
Description Fee
Tax Certificate $20.00 each
Tax Registration $100.00/file
Well Drilling Equipment Tax
Description Fee
As per Municipal Government Act http://www.qp.alberta.ca
Assessment Sheets
Description Fee
Assessment Summary or Detail Sheet
(Free to Landowner) $5.00 each
Additional pages $1.00 each
Appeal Fees
Description Fee
Residential & Farm (Refundable if
Successful) $50.00 each
Non-Residential (Refundable if
Successful):
Assessment Value of $1.00 to
$500,000 $100.00 each
Assessment value of $500,001 to
$5,000,000 $200.00 each
Assessment value of $5,000,001 and
above $500.00 each
Reports/Details/Photocopies $5.00 each
Election
Description Fee
Nomination Paper Filing Fee 100.00
FOIP Services
Description Fee
Searching for, locating and retrieving a
record $7.50 per 1/4 hour
Producing a copy of a record:
i) Paper copies $0.50 per page
ii) Electronic copies (i.e. USB) Cost
iii) Large Format (i.e. maps) Cost
Preparing and handling a record for
disclosure $7.50 per 1/4 hour
Supervising the examination of a
record $7.50 per 1/4 hour
Shipping a record or a copy of a record Cost
AG SERVICES
Required as part
of Provincial
Statutes
Approximate
Municipal
Tax Dollars
Subsidized
Approximate
Cost
Recovery
ASB or
Environ
mental
Grant
Funded AGRICULTURAL SERVICE BOARD Master Rate Bylaw 1753
Rental Equipment No 70% 30%
ASB Rental Equipment
Weed Inspections Rural Yes 77% 23%
Description Fee
Weed Inspections Urban Yes 100%
Cattle Scale (Free to 4-H) $100.00 per day min.
Weed Control Public Lands Yes 77% 23%
Brillion Grass Seeder $175.00 per day min.
Weed Control Private Lands No 100%
Hayland / Pasture Float $225.00 per day min.
Weed Control Enforcement Private Lands Yes 100%No Till Drill - 15'
$17/acre $300 per day
min.
Roadside Mowing Yes 77% 23%
Pasture Sprayer $150.00 per day min.
Roadside Spraying Yes 77% 23%
Portable 12" Loading Chute (Free to 4-
H) $100.00 per day min.
Roadside Shoulder Spraying (Gravel Recovery) No 100%Private Land Weed Control $75.00/acre plus chemicals
Pest Control (2% Gopher Poison) No 100%
Solar Watering System (First Time
Users; Free 2 Week Trial) $150.00 per week min.
Environmental Farm Plan No 71% 29%
Sprayer Rental $30.00 per day min.
Water Well Abandonment No 71% 29%
- Handguns (herbicide 80 gal,
insecticide 30 gal.)
Producer Workshops No 51% 20% 29%
Spreaders (skid mount pneumatic,
mechanical) $30.00 per day min.
Riparian Restoration program No 71% 29%
Forage Probe Free- use agreement
Newsletters No 71% 29%
Hand Crank Spreader Free- use agreement
Pest Inspections Yes 77% 23%
Livestock Tag Reader Free- use agreement
Canola Clubroot Survey No 100%
AG. Plastic Recycling Roller $50.00 per day
Alberta Ag Pest Surveys No 77% 23%
Urban Weed & Pest Inspection Fee $30.00/hr + $0.55/km
ASB County Summer Tour No 78% 22%
Pasture Land Lease Tendered
Mowing for hire No 100%
* There will be an additional cleaning
fee of $75 for any rental equipment
returned unclean subject to
Management discretion
Gopher Poison
2% Liquid Strychnine
Current market price plus
10%
Mowing
Mowing (per unit per hour)
Per Province of Alberta
Rates
CEMETERY
Required as part
of Provincial
Statutes
Approximate
Municipal
Tax Dollars
Subsidized
Approximate
Cost
Recovery
Grant
Funded
Master Rate Bylaw 1753
Commemorative Bench No 25% 75%
Description Fee
Resident Cemetery Plot No 50% 50%
Commemorative Bench $1500.00 per bench
Non- Resident Cemetery Plot No 0% 100%
Cemetery Plot (2 plot limit)
Cemetery Maintenance Yes 99.999% 0.001% 0%
Description Fee
Resident, Property Owner, former
County resident $350.00 each
Non-County Resident-Outside
geographic area $1500.00 each
Cemetery Maintenance
Description Fee
Trochu Catholic $200.00 per year
Roman Catholic Cemetery $200.00 per year
Torrington Trinity Lutheran Cemetery $200.00 per year
Trochu St. John’s Lutheran $200.00 per year
Parks
Required as part
of Provincial
Statutes
Approximate
Municipal
Tax Dollars
Subsidized
Approximate
Cost
Recovery
ASB or
Environ
mental
Grant
Funded PARKS Master Rate Bylaw 1753
Parks Maintenance No 100%
Description Fee
Public Lands & Parks Mowing No 100%
Braconnier Campground Fees
Horseshoe Canyon No 93% 7%
Tenting per night 15.00
Keivers Lake Campground No 35% 65%
RV/Trailer per night 20.00
Swalwell Dam Campground No 91% 9%
Torrington Campground Fees
Braconnier Campground No 87% 13%
Tenting per night 15.00
Torrington Campground No 97% 3%
RV/Trailer per night 20.00
Swalwell Campground Fees
Tenting per night 15.00
RV/Trailer per night 20.00
Keiver’s Lake Campground Fees
Tenting per unit per night (non-
reservable stalls)20.00
Un-serviced sites per unit per night
(non-reservable stalls)25.00
Serviced Sites per unit per night (non-
reservable)30.00
Serviced Site (reservable)30.00
Group Site- RV/Trailer Group per night
(minimum of 4 @ $25/unit per night)25.00
Reservation Deposit for RV Group
Site(minimum of 4 units @ $25/unit
per night)100.00
Group Site- Tents per night (minimum
of 4 units @ $20/unit per night)20.00
Reservation Deposit for Tent Group
Site (minimum of 4 @ $20/unit per
night)80.00
Changes to campsite reservations (no
charge for address/name changes-non
refundable)5.00
Reservation for Day Use Area (not
including playground area)50.00
* Prepayments and deposits only
refunded with 72 hours’ notice.
Firewood
Description Fee
Firewood per bundle 5.00
TRANSPORATATION
Required as part
of Provincial
Statutes
Approximate
Municipal
Tax Dollars
Subsidized
Approximate
Cost
Recovery Master Rate Bylaw 1753
Approach/Crossing Description Fee
assuming same as charged for commercial 100%
Approach/Crossing
Residential/Farm No Fee
Application Fees Application Fees
two inspections for commercial only 100%
Description Fee
Commercial: staked $300.00 each
Pipeline Crossing Application $300.00 each
Grader Grader
$209 per hour (AB Road Bldg Rate) No 55% 45%
Description Fee
Snowplowing Services per half hour $55.00 per half hour
Snowplowing Services exceeding ½
hour $95.00 exceeding ½ hour
Blading Services (other than snow) $55.00 per half hour
Blading Services (other than snow)
exceeding ½ hour
$95.00 exceeding ½ hour
to a maximum of 3
hours/year
Remediation Blading
Current AB Road Builders
Construction Association
Rig Moves Rig Moves
Road Data Fee 100%
Description Fee
Rig Moves-Inspection Overweight &
Moves $200.00 each
Dust Control Dust Control
Calcium - 46 applications in 2017 No 50% 50%
Description Fee
Spec - 0 applications in 2017 No 13% 87%
Calcium Chloride $5.35/metre
Municipal Partners No 100%
Spec Crude $32.50 /metre
Road Permit Fixed Fee
Road Permit Fixed Fee Description Fee
Road Data Fee 100%
Road Permit Fixed Fee $20.00 each
Road Bonds
Road Bonds Description Fee
Road Bonds As per Agreement
PROTECTIVE SERVICES
Required as part
of Provincial
Statutes
Approximate
Municipal
Tax Dollars
Subsidized
Approximate
Cost
Recovery Master Rate Bylaw 1753
Burn Permit no 0% 0
Description Fee
Burn Permit No Fee
Inspections for Licensing and Insurance yes 100% 100%
Inspections for Licensing and
Insurance
Description Fee
Small Business
$75.00 (plus travel @KC
rates)
Multiple Occupancy
$150.00 (plus travel @KC
rates)
All Other Occupancies
$150.00 (plus travel @KC
rates)
Occupant Load Calculation and Report yes 100% 100%
Occupant Load Calculation and
Report
Description Fee
Small Business
$75.00 (plus travel @KC
rates)
Multiple Occupancy
$150.00 (plus travel @KC
rates)
All Other Occupancies
$150.00 (plus travel @KC
rates)
Fireworks yes 0% 0
Fireworks
Description Fee
Fireworks Discharge Permit
No Fee – In Burn Permit
Process
Fire Investigation Services yes 100% 70%
Fire Investigation Services
Description Fee
Each Safety Codes Officer
$75.00 per hour (plus
travel @KC rates)
Witness Services- Each Safety Codes
Officer
$100.00 per hour (plus
travel @KC rates)
Witness - Civil Litigation $100.00 per hour
Fire Services Fees no 0% 0
Fire Services Fees
Motor Vehicle Collision Rate -
Equipment Charges
Current AB Infrastructure
Rate Per unit Per Hour
Fee for Service Recovery – Per Unit Per
Hour AB Infrastructure Rates
Fee for Service Recovery- Materials Actual Expenses/Costs
Mutual Aid Responses- Equipment, Manpower
or Other Resources no 0 100%
Mutual Aid Responses- Equipment,
Manpower or Other Resources
Description Fee
Mutual Aid Responses- Equipment,
Manpower or Other Resources
Pursuant to Mutual Aid
Agreements
Animal Control no 100% 0%
Animal Control
Kennel Fees no 100% 100%
Description Fee
Annual License Fee - Unaltered or
Altered Dog No Fee each
Replacement Tag $2.00 each
Impound Fee Cost
Boarding Fee Cost
Veterinarian Fee Cost
Kennel License Fee 100.00
Peace Officer Bylaw Enforcement no 100% 10%
Peace Officer Bylaw Enforcement
Contracts to other municipalities no 0% 100%
Description Fee
Peace Officer Bylaw Enforcement As per Agreement
Unsightly Properties – Cost of Ordered
Clean-Up
As per Municipal
Government Act
Mowing Properties (per unit per hour)
Per Province of Alberta
Rates
SAFETY CODE FEES
Required as part
of Provincial
Statutes
Approximate
Municipal
Tax Dollars
Subsidized
Approximate
Cost
Recovery Master Rate Bylaw 1753
General General
Description Fee
Minimum Fee (Will be charged if not a
specific fee for permit) 100.00
Penalty for no Safety Code Permit Double applicable fee
Project Cancelled Prior To Inspections 75% Refund
Building Permit Fees yes 100%Building Permit Fees
Description Fee
New Single Family Dwellings- Floor
Area Sq. Ft.
$0.40 per sq. ft.- total of
main, 2nd and additional
floors does not include
basement.
(Does not include attached garages)
Garage - detached/attached Less than
800 sq. ft. 120.00
Garage - detached/attached Greater
than 800 sq. ft. 160.00
Mobile/Manufactured Homes includes
Move-on and RTM's 100.00
Homes With Basement $0.25/ft2- min $100
Basement Development .20¢/ft² - min $95.00
Additions .40¢/ft² - min $100.00
Decks greater than 2 ft. above grade or
100 ft² $100 flat fee
Fire places/Wood Burning Stove 100.00
Small Accessory Building 100 – 200 ft² 90.00
Non-Ag. Building <2500 ft² 250.00
Non-Ag. Building >2500 ft² 500.00
Commercial/Industrial yes 100%Commercial/Industrial
Commercial - hotels, warehouses,
stores, etc.
Industrial - waste transfer buildings,
water treatment plants, etc.
Description Fee
$1 - $1 million project value
$5.00 /$1,000 - min
$150.00
Over $1 million project value
$4.00/$1,000 project
value
Portion over $1 million
project value $4/$1000
Oilfield - compressor stations,
dehydrator, separator $5.00/$1000
bldgs., motor control center
office/bldg.
min. $250.00 max SCC fee
$500.00
Demolition Permit - use building
permit (not needed if replacing) 95.00
SCC Levy is 4% of the permit fee with a
minimum of $4.50 & maximum of
$560.00
Electrical-Plumbing-Gas-PSDS Permit Fees-
Homeowner Fee Schedule yes 100%
Electrical Installations- New Residential
Installations Only yes 100%Electrical Installations- New Residential Installations Only
Description Fee
Less than 1500 sq. ft. 190.00
1501-3000 sq. ft. 215.00
3001-5000 sq. ft. 230.00
5001+ sq. ft. 250.00
with attached garage add $50.00
Detached garage 150.00
Mobile Home Connection 105.00
Temporary Service 90.00
Electrical Installations- Small Electrical
Installations- Value of Material yes 100%Electrical Installations- Small Electrical Installations- Value of Mate
Description Fee
$0 - $250 90.00
$251 - $500 150.00
$501 - $1000 175.00
$1001 - $2000 190.00
$2001 - $3000 210.00
$3001 - $4000 230.00
$4001 - $5000 240.00
$5001 - $6000 250.00
$6001 - $7000 260.00
$7001 - $8000 270.00
$8001 - $9000 280.00
Add $10 fee for every $1000
installation cost over $9000
Electrical-Plumbing-Gas-PSDS Permit Fees- Homeowner Fee
Schedule
Sewer Systems- Private Sewer Disposal System yes 100%Sewer Systems- Private Sewer Disposal System
Description – Homeowner Fees Fee
Open Discharge 300.00
Disposal Field 300.00
Treatment Mound 300.00
Septic Tank Only 200.00
Holding Tank 150.00
Plumbing Installations yes 100%Plumbing Installations
Description Permit Fee
1-6 fixtures 100.00
7-12 fixtures 175.00
13-20 fixtures 250.00
20+ fixtures
$250.00 + $10/fixture
over 20
Gas Installations yes 100%Gas Installations
Description Permit Fee
1 Outlet 90.00
2 Outlet 90.00
3 Outlet 100.00
4 Outlet 110.00
5 Outlet 120.00
$10 per additional outlet
Propane Tank only 75.00
Gas Furnace Replacement- No Permit
unless Replacing Meter then 90.00
Gas Fire Place- Permit needed if
venting & piping has changed
Contractor Fee Schedule Contractor Fee Schedule
Electrical Permit Fees Yes 100%Electrical Permit Fees
Installation Costs Permit Fee
$0-$1000 80.00
$1001 - $2000 100.00
$2001 - $3000 120.00
$3001 - $4000 140.00
$4001 - $5000 160.00
Add $10 fee for every additional $1000
installation cost (Example $1000,000
cost fee= $160=950=$1110.00
Mobile Home Connection 80.00
Temporary Service 70.00
Annual Electric Permit and $10.50 SCC
levy on each application 300.00
SCC Levy is 4% of the permit fee with a
minimum of $4.50 & maximum of
$560.00
Plumbing Installations Yes 100%Plumbing Installations
1-10 fixtures 100.00
11-20 fixtures 150.00
20+ fixtures
$150.00 + $5.00/fixture
over 20
Gas Installations yes 100%Gas Installations
BTU Input Permit Fee
10-150,000 75.00
170-190,000 85.00
210-300,000 95.00
350,000.00 105.00
400,000.00 110.00
450,000.00 115.00
500,000.00 120.00
550,000.00 125.00
600,000.00 130.00
650,000.00 135.00
700,000.00 140.00
750,000.00 145.00
800,000.00 150.00
850,000.00 155.00
900,000.00 160.00
1,000,000.00 165.00
Add $6 /100,000 BTU over 1,000,000
Other Gas Installations yes 100%Other Gas Installations
Description Permit Fee
Man. Home on Basement 130.00
Man. Home w/o Basement 100.00
Propane Tank Set (new or
replacement) 75.00
Temporary 100.00
Gas Line (Gas Provider) 80.00
Gas line Retest 75.00
Alternative Energy yes 100%Alternative Energy
Residential
Industrial/Commercial
Private Sewage Disposal Fees yes 100%Private Sewage Disposal Fees
Description Fee
Open Discharge (includes tank) 250.00
Disposal Field/Treatment Mound
(includes tank) 250.00
Septic Tank Only 150.00
Holding Tank 100.00
SCC Levy is 4% of the permit fee with a
minimum of $4.50 & maximum of
$560.00
PLANNING
Required as part
of Provincial
Statutes
Approximate
Municipal
Tax Dollars
Subsidized
Approximate
Cost
Recovery PLANNING AND DEVELOPMENT Master Rate Bylaw 1753
General General
Appeal Yes 90% 10%
Description Fee
ASP 100%Appeal Fees- owners/adjacent $300.00 each
Outline Plan 100%
ASP - New Specific Proposal $5000.00 each
ASP 100%ASP/LUB Amendment /Review $2000.00 each
Caveat Discharge 100%
Outline/Concept Plan $2000.00 each
Rural Address Sign 50% 50%
Outline/Concept Plan Amendment $1000.00 each
Certificate of Compliance 20% 80%
Municipal Development Plan Amendme $2000.00 each
Rezoning 100%Inter-municipal Development Plan Ame $2000.00 each
Road Closure 100%
Caveat Discharge $100.00 each
Rural Address Sign $90.00 each
Request For File Search (1/2 hr. min.) $50.00 per hour
Land Use By-Law $20.00 each
Land Use By-Law Maps $25.00 each
Municipal Development Plan $15.00 each
Area Structure Plan - electronic copy $25.00 each
Certificate of Compliance- Residential/F $75.00 each
Certificate of Compliance- Non-Residen $100.00 each
Rezoning / Re-designation $800.00 each
Road Closure Request Application $800.00 each
Contravention to Land Use By-Law 1,600.00
Development Permits- Class 1 – Minor Development
Development Permits- Class 1 – Minor
Development 100%Description Fee
Additions to Buildings $75.00 each
Porches $75.00 each
Fences $20.00 each
Signs $75.00 each
Accessory Buildings $75.00 each
Temporary Buildings $75.00 > 200 sq. ft. each
Minor Home Occupation $75.00 each
Revision to Active DP (Discretionary use $75.00 each
Alternative Energy Residential $50.00 each
Unlisted Similar Use $75.00 each
Development Permits- Class 2- Residential,
Minor Commercial and Change in Land Use
Class 2 40% 60%
Description Fee
Development Permits- Class 2- Residential, Minor Commercial
and Change in Land Use
Major Home Occupations 150.00
Single Family Dwelling Unit $200.00 Discretionary
Duplex (2 dwelling units) $250.00 flat fee
Multi-Attached Dwelling (3 or more dw $300.00 flat fee plus $50.00
Maximum $15,000.00
Bed and Breakfast $150.00 plus $50.00/unit
Change in use of land or intensity of use,
where a permit is required 150.00
Livestock Development Permit 100.00
Agricultural Business Use 200.00
Filming Fee - Minor 200.00
Filming Fee - Major 500.00
Development Permits- Class 3- Institutional,
Commercial and Light Industrial
Class 3 100%Description Fee
Compressor Stations, Oilfield Buildings 400.00
Chemical Storage 400.00
Telecommunication towers 300.00
Single wind turbine 400.00
Kennels 250.00
Fertilizer blending plants 400.00
Grain elevators 400.00
Greenhouse 400.00
Private Schools and churches 400.00
Machinery repair and/or sales 400.00
Restaurants, service stations, hotels, ret 400.00
Unlisted Similar Use 400.00
Development Permits- Class 4- Major
Commercial, Industrial and Recreation
Class 4 100%Description Fee
Sand or gravel extraction $750.00 each
Wind Farm Towers $500.00 each
Golf Courses $500.00 each
Campsites (Campgrounds) $500.00 each
Work Camp $500.00 each
Alternative Energy $500.00 each
Unlisted Similar Use $500.00 each
Major Industrial or Processing $1000.00 each
Development Permits- Class 5- Exceptions Development Permits- Class 5- Exceptions
Class 5 - no fee 100%
Description Fee
Double permit fee 100%
Non-profit public or community building No Fee
Public utility buildings No Fee
Fee For Development Permit After the F Double Permit Fee
Variance/Relaxation to Development Ap 75.00
Development Permits- Class 3- Institutional, Commercial and
Light Industrial
Development Permits- Class 4- Major Commercial, Industrial and
Recreation
Subdivision Fees 100%
Subdivision Fees
Description Fee
One Parcel $650.00 for 1st parcel
Two Plus Parcels
$200.00 Per each
additional parcel
Time Extensions 250.00
Endorsement Fees 100%
Endorsement Fees
Description Fee
For Each Parcel Created $300.00 For each parcel
Engineering Review 100%
Legal Fees 100%
Compliance 100%
Notes to Planning recovery cost:
Information does not factor in additional work required after a permit has been issued.
Does not include process for planning documents or the administration of day to day enquiries.
Does not include compliance issues.
WATER
Required as part
of Provincial
Statutes
Approximate
Municipal
Tax Dollars
Subsidized
Approximate
Cost
Recovery Master Rate Bylaw 1753
Service Charges & Installation Service Charges & Installation
Extra Meter Installation No 57% 43%
Description Fee
Meter Installation: More than one
meter Meter Cost plus $40.00
Private Meter Accuracy Test No Unknown Unknown
Meter Test - accuracy within 98.5% to
101.5% $40.00 per meter
Additional Meter Read No 78% 22%
Additional Meter Read 20.00
Charge to attend a Premise No 57% 43%
Service Charge to Attend a Premise 40.00
After Hours Call No 57% 43%
After Hours Call $40.00/hr with 3hr min
Disconnection Service Charge No 73% 27%
Disconnection Service Charge -
Customer Request 25.00
Reconnection Service Charge No 73% 27%
Reconnection Service Charge -
Customer Request 25.00
Disconnection Service Charge No 73% 27%Disconnection Service Charge - Breach 25.00
Reconnection Service Charge No 73% 27%Reconnection Service Charge - Breach 25.00
Damaged Meter Replacement No 78% 22%
Damaged Meter Replacement Meter Cost plus $40.00
Late Payment Penalty Late Payment Penalty 1.50% monthly
Temporary Service No 78% 22%
Temporary Service Meter Cost plus $40.00
Contractor Operator Call out Rates and Mileage
Contractor Operator Call Out Rates
and Mileage As per agreement
Water Charges & Rates - Department as a
whole 57% 43%Water Charges
Water Rates only - resale rate at 3.15 per cube,
same rate as Aqua 7 cost 0% 100%Description Fee
Bulk Water Stations $3.15 per cubic meter
Account Administration Reactivation
Fee (Bulk Water) 25.00
Base Rate for all Hamlets, WSA's and
Co-ops $25.00 per month
New Waterline Connections No 6% 94%
Riser Fee $6,000.00 per riser
Increased Water volume No 0% 100%
Approved Increase For Rural Water
Volume 6,000.00
Hamlet Utility Connections (was based on
missing information. Believe it would be
subsidized if all information available)
No 0% 100%
Hamlet Utility Service For Un-serviced
Lots 2,500.00
"Hamlet" means the communities of
Huxley, Swalwell, Torrington and
Wimborne
Water Modeling Water Modeling
Adjacent to line No 0% 100%
Description Fee
Non-adjacent to line 0% 100%
Adjacent to Line 750.00
Non-adjacent to line for multiple developments 0% 100%Non-Adjacent to Line 1,000.00
Non-Adjacent to Line for Multiple
Developments $1,000.00 per request
Water Rates 40% 60%Water Rates
Description Fee
Base Rate for Hydrant Service/
Maintenance $ 9.75 per month
Huxley $ 1.64 per cubic metre
Swalwell $3.15 per cubic metre
Torrington $3.15 per cubic metre
Wimborne $ 1.64 per cubic metre
Sunnyslope WSA $3.15 per cubic metre
Churchill Water Co-op $3.15 per cubic metre
Equity WSA $ 1.64 per cubic metre
Gamble WSA $3.15 per cubic metre
Grainger/Hesketh $3.15 per cubic metre
Kirkpatrick WSA $3.15 per cubic metre
Mt. Vernon Co-op $ 1.64 per cubic metre
Selkirk WSA $3.15 per cubic metre
WASTE WATER
Required as part
of Provincial
Statutes
Approximate
Municipal
Tax Dollars
Subsidized
Approximate
Cost
Recovery Master Rate Bylaw 1753
Sewage Charges Sewage Charges
Description Fee
Huxley 87% 13%
Huxley $2.33 per house/month
Swalwell 86% 14%
Swalwell $6.12 per house/month
Torrington 86% 14%
Torrington $3.45 per house/month
Wimborne 74% 26%Mobile Home Parks
$3.45 per occupied
lot/month
Wimborne $14.54 per house/month
WASTE MANAGEMENT
Required as part
of Provincial
Statutes
Approximate
Municipal
Tax Dollars
Subsidized
Approximate
Cost
Recovery Master Rate Bylaw 1753
Garbage Garbage
Hamlet Garbage Collection No 100% 0%
Description Fee
Freon Appliances yes 0% 100%
Residents No Charge
Acme Transfer Site No 100% 0%
Non-Resident Tipping Fee -1/2 Ton
Truck $20.00 each
Trochu Transfer Site No 100% 0%Non-Resident Tipping Fee -1 Ton Truck $40.00 each
Carbon Transfer Site No 85% 15%
Non-Resident Tipping Fee- Trailer 8-20
feet $50.00 each
Three Hills Transfer Site No 100% 0%
Non-Resident Tipping Fee -Loads
larger than specified $80.00 each
Linden Transfer Site No 60% 40%
Torrington Transfer Site No 75% 25%
Drumheller Solid Waste Requisition No 100% 0
Freon Appliance $15.00 each
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
6.2.1
Amended
SUBJECT:
Churchill Water System
MEETING DATE:
2018-02-27
PRESENTED BY:
John McKiernan
BACKGROUND/
PROPOSAL
As part of council’s strategic plan the Churchill rural water system was an
important component to address.
WSP has completed conceptual engineering to 90% to upgrade and improve
the Churchill rural water system in 2017. The engineering includes the
design layout for the distribution system, pumphouse, reservoir and bulk fill
station. The engineering addressed two alternate designs; 1) a system for
residential use only and, 2) a system that includes both commercial and
residential use.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
‐ Improving the water delivery to the existing users
‐ Expand and make available water service to other residences within
the system (a total of 78 identified connections, including existing 37
users)
‐ Will Include a bulk water system located at reservoir/pumphouse
‐ A reservoir/pumphouse will be constructed to provide water storage
for the system and fire protection (if commercial accepted)
‐ Size of waterlines will be constructed to offer a full flow service to
users (4 igpm at 40 psi)
‐ The upgraded system will enable development around Horseshoe
Canyon
‐ 2 scenarios are being presented – a system for residential use only
and a system that would accommodate a commercial zone as well
as residential
‐ The upgrade will include a direct feed line to the reservoir from the
Aqua 7 Water Commission
‐ The direct feed line will require easements through privately owned
property
‐ The majority of waterlines will be directionally drilled in road
allowance
‐ The history of previous waterlines constructed had all identified
users within the system paying a fee to have a riser installed at
property line. There was no option to opt out.
‐ Some existing users may be required to realign their service line due
to some alterations to the main distribution line layout
‐ The old distribution lines would be abandoned in place
REQUEST FOR DECISION Agenda Item # 6.2.1 2 | Page
COSTS/SOURCE OF
FUNDING:
Project estimated costs:
Engineering:
Project Engineering - $ 1,173,090
+ 15% contingency $ 175,963.50
$ 1,349,053.50
Construction:
Residential Only – $ 14,185,000
+ 10% contingency $ 1,418,500
$ 15,603,500
Commercial and
Residential - $ 19,385,000
+ 10% contingency $ 1,938,500
$ 21,323,500
The proposed source of funding would be from operating funds allocated to
existing Churchill projects, existing cash reserves and local improvement tax.
If a local improvement is approved, that funding source takes priority over
existing reserves.
Administration will continue to explore grant funding options.
COMMUNICATIONS:
Website
LINK TO STRATEGIC PLAN:
Viable Communities
ATTACHMENTS:
Power Point presentation
Project Letter from Engineer
RECOMMENDED ACTION:
1. Council to postpone any further discussion regarding Churchill Water
until a Committee of the Whole meeting in which all options can be
presented and discussed.
2. Council to choose either existing Committee of the Whole dates or
choose a new date to discuss the Churchill Water options.
COUNCIL OPTIONS:
1. Council to postpone discussion until Committee of the Whole.
2. Council to not postpone discussion to a Committee of the Whole.
3. Direct administration to pursue the construction/upgrade of the Churchill
water system to include residential design only, funds from current
allocation of budget projects (B1606, B1747), funding from existing Water
reserve, WSA reserve and local improvement tax.
4. Direct administration to pursue the construction/upgrade of the Churchill
water system to include both residential and commercial design
5. Accept as information.
MOTION:
That Council moves to postpone further discussion on the Churchill Water
System until the _________ Committee of the Whole.
___________________________
Prepared By: John McKiernan
____________________________
Approved By: Laurie Watt
______________________
Reviewed By: Al Hoggan
Manager of Environmental Services Director of Municipal Services Chief Administrative Officer
Page 1 of 4
Kneehilll County
Churchill Water Distribution and Reservoir
February 18, 2018 WSP File: 161-09918-00
Kneehill County
Box 400
Three Hills, AB
T0M 2A0
ATTENTION: John McKiernan, Manager, Environmental Services
RE: Churchill Water Service / Reservoir and Waterline Upgrade Project Update
As requested by County representatives, WSP has compiled this letter to update the
construction estimate and schedule to complete the Churchill Reservoir and Water
Distribution System Project.
Background
Originally the County requested that WSP take a look at the existing Churchill water service
area and complete a Feasibility Study to review various options for upgrade. In consultation
with the County, WSP proposed two options for the upgrade of the system.
Option 1 was based off of a residential and commercial/industrial growth analysis. This
option included a 3000m3 reservoir, approximately 14km of large waterline for a commercial
development, as well as some replacements and additions to the existing distribution system.
Option 2 was based off of residential growth projections. This option included a 450m3
reservoir and some replacements and additions to the existing distribution system.
Also, provided as part of the original proposed system design was multiple options for water
supply to the proposed reservoir. The options presented included a connection from
Kirkpatrick Reservoir, a connection from the Hesketh/Grainger System, and a connection
from the existing Churchill Booster Station.
After all items were reviewed with the County it was decided to proceed with the design of
Option 1, with a slight change. In order to maximize the lifespan of the system the County
decided that instead of a partial replacement of the existing distribution system they would
like to replace all of the distribution system with new piping. The County also selected the
Page 2 of 4
Kneehilll County
Churchill Water Distribution and Reservoir
connection from the Kirkpatrick reservoir due to the potential for a better water supply than
the other options. WSP was asked to proceed with the design described above.
Estimated Project Costs
Estimated pricing is based on the 2 proposed options for the system. Option 1 is a Residential
and Commercial/Industrial Growth and option 2 is just Residential Growth. The provided
estimates include the full distribution system piping replacement and the Kirkpatrick water
supply connection. The below chart outlines the estimated costs:
Current Design Status and Schedule
Distribution System
Currently the chosen distribution system design is close to being completed, the plans will
need to be finalized to incorporate the described information and prepare them for tendering.
Also, the specification document will need to be prepared in order to fulfill the tendering
requirements.
Multiple approvals are still required before the design can be finalized, such as Alberta
Transportation and CPR right of way approval, and purchasing the required land and
easements. Alberta Transportation has explained that they do not see any issue with the
waterline being installed in their right of way, but they will require additional information in
order to gain full approval. CPR will need to be contacted, currently there is no confirmation
that they will allow the line in their right of way. There is a small area for the proposed fill
Description Option 1 (R+C/I) Option 2 (R)
Proposed Churchill Distribution System
Estimated Construction Cost $12,300,000.00 $11,300,000.00
Proposed Churchill Reservoir Estimated
Construction Cost $6,100,000.00 $2,000,000.00
Proposed Kirkpatrick Reservoir Water Supply
Connection Estimated Construction Costs $735,000.00 $735,000.00
Proposed Estimated Land Costs $250,000.00 $150,000.00
Total Construction Cost $19,385,000.00 $14,185,000.00
Page 3 of 4
Kneehilll County
Churchill Water Distribution and Reservoir
line as well as some commercial line that will require easement on private land, this can be
time consuming depending on the landowner negotiations. There will be some delay in the
schedule due to waiting for responses from Alberta Transportation, CPR, and Landowners
regarding permission to install the waterline in their right of way or on their land. WSP along
with the County will begin working with all required parties if the project is approved to
proceed.
In addition to the required approvals, the Geotechnical drilling will still need to be finalized
for the distribution system. The County requested that we hold off on drilling until it is
confirmed that the project will be going to construction. This drilling can be scheduled once
the project is approved to proceed.
Reservoir
The current Reservoir drawings and design are based on Option 1, which includes a 3000 m3
tank, these drawings are at approximately 90% complete. In order to prepare these drawings
for tendering we would need to complete a final review and edit of the drawing set. In
addition to the drawing edits, WSP and the County will need to finalize the land purchase,
Process Narrative, and complete the specification document in order to tender the reservoir
project.
All Geotechnical drilling for the reservoir site has been completed. The holes for the
Geotechnical information were drilled in the ditch next to the site, because the county had not
yet acquired the required property. No additional Geotechnical drilling will be required,
unless the reservoir site location changes.
Schedule
WSP is proposing a schedule of a minimum of 12 weeks from project approval to prepare the
project for tendering. We recommend that the project be out for tender for a minimum of 4
weeks in order to give contractors enough time to prepare their bids. This schedule could
change if the scope of the project changes or the land acquisitions take longer than estimated.
Page 4 of 4
Kneehilll County
Churchill Water Distribution and Reservoir
WSP is committed to working with Kneehill County towards the successful completion of the
Churchill Water System Upgrades. Should you have any additional questions or concerns,
please do not hesitate to contact me.
Sincerely,
Marty Rowley, C.E.T., Project Manager
WSP
Attachments
CC: Mike Minshall C.E.T, – WSP
CHURCHILL RURAL
WATER SYSTEM
CHURCHILL WATER SERVICE
SCOPE OF PRESENTATION
Provide scenarios to upgrade water system
Provide estimates for system upgrades
Provide financial information
CURRENT SYSTEM
The water supply is connected through the distribution system of the Town of Drumheller
No water storage
Currently services 37 users, more than the original design of the system
Booster station upgraded in 2013
Level of service to users is generally satisfied but, does not allow for expansion of system and development
at Horseshoe Canyon
Does not have a bulk water system to serve agriculture or commercial users
MAP OF EXISTING CHURCHILL SYSTEM
PROPOSED DISTRIBUTION SCENARIOS
Reservoir and Pumping Facilities
To accommodate future growth demands a new reservoir and pump station to be constructed
Reservoir site is being proposed at a strategically location at a high point in the distribution (SW 30 -28-20
W4). The site for the reservoir will be determined on the success of purchasing land.
Dedicated fill line to proposed reservoir from Aqua 7 Regional Commission distribution line. This will
require easements on privately owned land.
Bulk fill station will be available at new reservoir/pumphouse
A total of 78 water connections identified including existing users and future new users
Existing users on the system may need a new water service to house constructed due to the re-alignment
of distribution lines
5 Existing users are non-county residents, actually residing in the boundaries of Drumheller
The majority of waterlines will be directionally drilled in road allowance
Scenario #1
Residential and Commercial with Fire Flow
Reservoir would need to be designed and constructed for fire flow capacity 3,000 m3
Would include a pumphouse with 4 pumps
1 Dedicated fire pump
2 Distribution pumps (capable of delivering 53 L/s
1 Jockey pump (3 L/s)
A looped piping system along Highway 9 for commercial use
Would accommodate development around Horseshoe Canyon
Would provide potential full flow for residential users (4 igpm @ 40 psi)
All waterlines would be new construction and existing waterlines would be abandoned in place
Proposed network of piping ranges in diameter sizes of 50mm to 300mm
MAP OF PROPOSED RESIDENTIAL AND COMMERCIAL
OPTION
COMMERCIAL WATER LINE
Noted oil and gas pipelines through properties located along proposed commercial water line
Setbacks required for potential service road off of highway to access commercial zone
Setbacks required to be a certain distance from oil and gas pipelines for construction of buildings
No area structure plan for commercial development has been completed
No engineered proposal to accommodate wastewater from commercial development
Re-zoning of potential commercial sites has not begun
AREA MAP OF OIL AND GAS PIPELINES
Scenario #2
Residential Only
Smaller 450 m3 reservoir would be constructed. Reservoir would be designed to accommodate future
expansion if/when needed.
A bulk water system would be available at the reservoir/pumphouse
Proposed pipe sizing would range from 50mm to 100mm
Would include a pumphouse with two pumps
2 distribution pumps with VFD. (Capable of 5.5 L/s)
Would provide the water system users with the potential maximum of 4 igpm at 40 psi. This would be
the same service provided to other rural water users within the County
Would accommodate for development around Horseshoe Canyon
MAP OF PROPOSED RESIDENTIAL ONLY OPTION
PROPOSED RESERVOIR FILL LINE SCENARIOS
Option 1 –Connection to Aqua 7
•Would be most desirable option for a feed line due to the fact of the availability of the
water to the County, as well, the Kirkpatrick reservoir would be able to accommodate
a pumping system to be used and operated by the County to distribute to the new
Churchill reservoir
Option 2 –Provide a Dedicated Feed Line or Extend The
Current Distribution Line From the Booster Station
•Does not address the concerns of maintaining adequate supply pressure when users
on the Drumheller distribution are drawing water before the booster station
•The agreement in place with Drumheller for supplying water to the Churchill system
has a limit of 10,000 igpd would not satisfy the residential demand and commercial
use is unknown at this time. A new supply agreement would be necessary.
Option 3 –Connection to Kneehill County Phase II Pipeline
•Was determined to be the least desirable as it would negatively impact 80% of users
connected to the Grainger water system during times when the Churchill system is
drawing water
PROPOSED RESERVOIR TIE-IN OPTIONS
COST ESTIMATIONS
DESCRIPTION
(RESIDENTIAL AND COMMERCIAL)
SUPPLY AND INSTALL
1 3,000m3 RESERVOIR, PUMP STATION AND TRUCK FILL $ 6,100,000
2 DISTRIBUTION SYSTEM UPGRADE, INCLUDING 300mm SUPPLY
LINE FOR COMMERCIAL DEVELOPMENT. (all pipe directionally
drilled)
$ 12,300,00
3 DEDICATED RESERVOIR FILL LINE, CONNECTED TO AQUA 7 $ 735,000
4 PROPOSED ESTIMATED LAND COSTS $ 250,000
TOTAL CONSTRUCTION ESTIMATE $ 19,385,000
DESCRIPTION
(RESIDENTIAL ONLY)
SUPPLY AND
INSTALL
1 450m3 RESERVOIR, PUMP STATION AND TRUCK FILL $ 2,000,000
2 DISTRIBUTION SYSTEM UPGRADE (all piped directionally drilled)$ 11,300,000
3 DEDICATED RESERVOIR FILL LINE, CONNECTED TO AQUA 7 $ 735,000
4 PROPOSED ESTIMATED LAND COSTS $ 150,000
TOTAL CONSTRUCTION ESTIMATE $ 14,185,000
The Distribution portion of the project design phase is close to being completed, the plans will
just need to be finalized to incorporate the described information and prepare them for tendering.
Multiple approvals are still required before the final design can be finalized, such as Alberta Transportation
and CPR right of way approval
o Alberta Transportation has explained that they do not see any issue with the waterline being
installed in there right of way, but they will require additional information in order to gain full
approval.
o CPR will need to be contacted, currently there is no confirmation that they will allow the
waterline in their right of way.
There is a small area for the proposed fill line as well as some commercial line that will require easement on
private land this can be time consuming depending on the negotiations with the land owners.
Geotechnical drilling that is required for the distribution system will need to be finalized.
* A minimum of 12 weeks from project approval would be required in order to finalize and
prepare the project for tendering. It would be recommended that the tender be out for a
minimum of 4 weeks in order to give contractors enough time to prepare their bids.
** This schedule of 12 weeks could change if the scope of the project changes or the land
acquisitions take longer than estimated.
TIMELINES
FINANCIAL CONSIDERATIONS
1)Current Allocation of Project
→B1606 Churchill Water Engineering = $967,000 approximately
→B1747 Churchill Water Storage = $99,000 approximately
** Funds remaining for these projects can be applied directly to the new project if Council
approved
2) Reserves
→Current unrestricted funds available approximately up to $11.2 million coming from
reserves (Water-$6.8 mill. and Water Service Area-$4.4 mill.)
→Current Water Service Area reserve ($4.4 million approx.) accumulation from unrestricted
general taxation as interim financing from previous WSA project.
→Reserves currently backed by cash but will need to look at overall cash financial position
when heavy project expenditures occur and consider 2019 overall budget
→$6.8 million in Water reserve accumulated from net operating and surplus funds
3) Local Improvement Taxes
→Used If landowner expected to pay portion of cost
→Rules to impose this tax outlined in Section 391, Part 10, Division 7 of the Municipal
Government Act, including requirement of Local Improvement Plan
→A Local Improvement Tax is subject to a petition right in Section 396 of the MGA if
residents in that area are opposed
→ Question For Council To Consider: Is the amount to charge Churchill residents to be the
same for those charged in the other WSA project ($6,000 up front/resident) or ($563 annually
paid over 15 years) ?
→Of the previous WSA project expenditures of approx. $49.3 million, this source contributed
approx. $6.8 million of total (approximately 14%)
→On estimated $14.2 million project total = (14%) $2,000,000 in revenue raised / 78 residents =
$25,500 per resident –approximately. With assumption made the 37 existing treated the
same as new
*** Scenario: At $10,000 per resident, that would generate $780,000 if paid up front.
*** Scenario: Another option would be to allow residences to pay annually approximately $840
over 15 years, similar to the amortization schedule of the other WSA project. Interest rate
would be used as ACFA rate as of date approved
FINANCIAL CONSIDERATIONS
4) Grants –MSI Capital
→No allocation of funds towards 2019 project
→Not yet confirmed by Province, approval only on year by year basis. Although according to
Provincial plan notes, MSI expected to carry forward into 2019
→Estimated funds = $2.6 million
5) Special Tax
→Rules apply as per Section 382 Part 10, Division 5 of the MGA, and are very specific.
→Total assessment in that designated area that is not already on the WSA = approximately
$12,934,050. If same tax rate used as WSA (.00022) total taxation would be $2,845 (@ 20
years = $56,900 projected revenue)
*** Scenario: Continue to apply special tax rate (.007) to all non-residential properties and
(.0022) to residential/farmland properties within the designated water service area which
has been done in prior years. The annual by-law included “WHEREAS a special tax bylaw
authorizes the Council to impose the tax in respect of property in any area of the municipality that
will benefit from the specific service or purpose stated in the bylaw”
6) Operating Funds –General Taxation
→This option would mean every taxable property in the County would pay for this water
project
→Used in the old Water Service Area (WSA) as an interim method to raise revenue before
grant revenue funds were sourced. When those grant funds were received, those general tax
dollars were allocated to other projects
→In the end, zero general taxation dollars were intended to be paid for the old Water Service
Area (WSA) project.
FINANCIAL CONSIDERATIONS
7) Short Term Borrowing
→This is NOT a revenue source, but is a cash flow tool
→Cash is not anticipated to be an issue, but wont know for sure until the 2019 budget
deliberations
→Servus Line of Credit available = $2.5 million
→Would be paid back using any of the revenue sources in options 1-6
8) Long Term Debt
→This is NOT a revenue source, but is a cash flow tool
→Cash is not anticipated to be an issue, but wont know for sure until the 2019 budget
deliberations
→Alberta Capital Finance Authority (ACFA) published rate as of Feb 1, 2018 on 10 year term is
2.937%
**** Scenario: 10 years at 2.937% on 10,000,000 principle equals 1,634,797.80 total interest
payable and on 5,000,000 principle equals 817,399.00 total interest payable.
On the old Water Service Area (WSA) project $17.3 million was borrowed through
debentures ($11 million for 10 years, $6.3 million for 5 years).
Cashflow never ended up being issue as grants were available that were not anticipated
in the original project planning
→Would be paid back using revenue sources in options 1-6
Document Last Updated March 3, 2015
REQUEST FOR DECISION
Agenda Item #
6.5.1
SUBJECT:
Peace Officer Rural Crime Deterrent Initiative Proposal
MEETING DATE:
2018-02-27
PRESENTED BY:
Debra Grosfield, Manager of Protective Services, Communications Officer
BACKGROUND/
PROPOSAL
At the Kneehill County Council Strategic Planning Session in February 2018, Council set
as a significant priority, a strategy to assist in deterring rural crime, by the addition of one
or more Community Peace Officers to patrol rural areas on a regular and frequent basis.
We currently have two Level 1 Community Peace Officers at 37.5 hours per week.
Winter and summer shifts will vary in order to cover longer hours.
CURRENT ALLOCATIONS
PROPOSED (Addition of two Level 2 CPO’s)
Duties
CPO 1 CPO 2 CPO 3 CPO 4
Municipal Contract Patrols 10
Hamlet Patrols 2.5 5 5
Road Patrols Highway(s) 10
Road Patrols local 3 28 28
Bylaw, Contact Reports with Public 5 1 1
Administrative Functions 1 1.5 1.5 1.5
Assisting Other Departments .5 1.5
Park Patrols 1 1.5 2 2
Community Related (Parades, Events) 5 2.5
School Resource (In Schools) 15
School Program Administration 15
Total Weekly Hours per CPO 37.5 37.5 37.5 37.5
Community Peace Officers cannot engage in enforcing criminal code violations.
Level 1 Community Peace Officer can enforce moving traffic violations, a Level 2
Officer cannot.
REQUEST FOR DECISION Agenda Item # 6.5.1 2 | Page
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
There are a several options:
1. Hire ONE Level 2 Peace Officer
2. Hire TWO Level 2 Peace Officers
3. Hire ONE Level 1 Peace Officer
4. Hire ONE Level 1 Peace Officer and ONE Level 2 Peace Officer
5. Hire TWO Level 1 Peace Officers
The Protective Services Department Organizational Chart should two Community Peace
Officers be approved:
With a two Community Peace Officer scenario we would assign roles and duties
differently to ensure there is a reporting structure. Also it should be noted that by
approving two Community Peace Officers, there would be added ability to create the
Community Resource Officer role, expanding our visibility in the schools and in the
community.
Scenario with four Officers:
1. Community Resource Officer – Level 1 (school programs, community
engagement and public engagement, patrols)
2. Community Peace Officer Supervisor – Level 1 (bylaw enforcement, patrols,
organize patrol services to ensure goals are being met, safety, back up for
resource officer)
3. Community Peace Officer – Level 1 or 2 (patrols, bylaw enforcement)
4. Community Peace Officer – Level 1 or 2 (patrols, bylaw enforcement)
The Protective Services Department Organizational Chart should ONE Peace Officer be
approved:
Document Last Updated March 3, 2015
COSTS/SOURCE OF
FUNDING:
Option 1:
LEVEL 2 PEACE OFFICER: TOTAL $256,770 (Annually)(2018 impact $198,380)
Wage level 6 ($56,972-70,068), plus benefits
Computer, cell phone: $9,350
Camera equipment (per officer): $5,500
Uniforms, PPE, Radio: $6,000
Capital: $50,000 (truck with decals, radios, lights)
Fuel: $6,000
Equipment/Vehicles Repair and Maintenance: $4,750
Option 2:
LEVEL 1 PEACE OFFICER: TOTAL $293,680 (Annually)(2018 impact $224,987)
Wage level 8 ($67,025-82,432), plus benefits
Computer, cell phone: $9,350
Camera equipment (per officer): $5,500
Uniforms, PPE, Radio: $6,000
Capital: $50,000 (truck with decals, radios, lights)
Radar: $6,000
Fuel: $6,000
Equipment/Vehicles Repair and Maintenance: $4,750
*Note: Option 1 2018 budget impact reduced by $58,390 due to reduced year.
Option 2 2018 budget impact reduced by $68,693 due to reduced year.
Funding options:
1. Collapse the Economic Development Budget ($207,491 budgeted in 2018 and
currently not staffed) and redistribute the funds to the Enforcement specific GL’s.
2. Amend the 2018 Operating Budget to reflect the increase. (funded through new
tax dollars)
3. Fund through the Contingency budget
ENGAGEMENT:
Consultative: Within Protective Services Department, Public Education
Informative: Municipalities in area, as well as shared information with Kneehill County
staff, Public Education, Schools
LINK TO
STRATEGIC PLAN:
Priority 3 of February 2018 Strategic Plan
Safe and Viable Communities, Strategic Plan 2015-2018
ATTACHMENTS:
RECOMMENDED
ACTION:
1. Kneehill County Council adds two Level 2 Peace Officers in 2018 budget.
2. Amend the 2018 Operating Budget and fund through tax dollars.
COUNCIL
OPTIONS:
1. Approve the recommendation as presented.
2. Amend the recommendation as presented.
3. Administration to research other options.
MOTION:
Kneehill County Council directs Administration to add two Level 2 Community Peace
Officers for the Kneehill County Rural Crime Deterrent Initiative and to amend the 2018
Operating and Capital Budget.
Prepared By: Debra Grosfield Approved By: Laurie Watt Reviewed By: Al Hoggan
Manager of Protective Services and
Communications Officer
Director of Municipal Services Chief Administrative Officer
Document Last Updated March 3, 2015
REQUEST FOR DECISION
Agenda Item #
6.5.2
SUBJECT:
Kneehill County Rural Fire Strategy- Fire Chief Proposal
MEETING DATE: 2018-02-27
PRESENTED BY: Debra Grosfield, Manager of Protective Services, Communications Officer
BACKGROUND/
PROPOSAL
At the Kneehill County Council Strategic Planning Session in February 2018,
Council set the priority to create a Rural Fire Strategy through the hiring of a Fire
Chief to accomplish this task and other duties.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
The Fire Chief position description has been attached, including key duties of
developing a long term strategy for County rural fire services, managing Kneehill
County’s Fire Department, working with our municipally contracted fire departments,
managing the regional fire training structure, and emergency management roles.
COSTS/SOURCE OF
FUNDING:
Fire Chief Wage Grid Proposal: $136,367.50 (Salary including benefits)
Fire Services vehicle: $32,500 (capital budget) utilizing existing vehicle up for
replacement
Fire Services equipment: uniform, firefighting gear, cell phone, computer: 9,000
Fuel: $6,000
Vehicle Repair and Maintenance: $4,500
Total: $188, 367.50
Funding Options:
1. Collapse the Economic Development Budget (currently not staffed) and
transfer funds to the Fire Chief specific budget
2. Amend the 2018 Operating Budget to fund position out of tax dollars.
3. Fund the position out of the contingency fund.
ENGAGEMENT:
Consultative: Within Protective Services Department, Torrington Fire
Informative: FMC committee and all other Fire Departments/Municipalities in area,
as well as shared information with Kneehill County staff.
LINK TO STRATEGIC
PLAN:
Priority 2 of February 2018 Strategic Plan
Safe and Viable Communities, Strategic Plan 2015-2018
ATTACHMENTS: Fire Chief Position Profile
RECOMMENDED
ACTION:
Kneehill County adds a Fire Chief to the Organizational Chart, and funds the
position through collapsing the Economic Development Budget and transferring the
funds to the appropriate budget line items.
REQUEST FOR DECISION Agenda Item # 6.5.2 2 | Page
COUNCIL OPTIONS:
1. Approve the recommendation as presented.
2. Amend the recommendation as presented.
3. Administration to research other options.
MOTION:
Kneehill County Council directs Administration to add a Fire Chief to the
Organizational Chart, and funds the position through collapsing the Economic
Development budget and transferring the funds to the appropriate budget line items.
Prepared By: Debra Grosfield Approved By: Laurie Watt Reviewed By: Al Hoggan
Manager of Protective Services and
Communications Officer
Director of Municipal Services Chief Administrative Officer
Position Description
POSITION TITLE: Fire Services Coordinator
DEPARTMENT: Protective Services
GRID PLACEMENT: Level 10
REPORTS TO: Manager Protective Services
POSITION SUMMARY
Under the direction of the Manager Protective Services, this position is accountable for
the effective planning, development, coordination, implementation and delivery of fire
programs and services to the County. This position will play a key role in the
development and implementation of a rural fire service strategy for the County.
KEY DUTIES AND RESPONSIBILITIES
a. Key Responsibilities
Creation of a long-term rural fire service strategy for Council approval.
Administers Fire Service Agreements, Mutual Aid Agreements and other
associated contracts and agreements.
Enforces the Alberta Fire Code as required by the Safety Codes Act and
the Joint Quality Management Plan. Conducts fire investigations and site
inspections as required.
Provide input to the Manager of Protective Services in the preparation of
annual operation and capital budgets for fire services; assists in the
administration of annual operating budget along with capital projects and
purchases.
Coordinates required inspections and performance testing for fire
apparatus and equipment owned by the County.
When required, provides fire service and emergency scene command
including scene evaluation, strategy and tactics to be employed, direction
of emergency personnel and resources to effectively and efficiently bring
the situation to a safe conclusion, while ensuring compliance with the
standard operating guidelines of the County. May be required to assume
the role of Director of Emergency Management or other positions as
required.
Administers the emergency 911 contract for the County and partnering
member fire departments.
Processes requests for fire permits, oversees and monitors enforcement
and ensure provisions of the fire Bylaw are enacted.
Maintains records as required to meet OH&S regulatory requirements and
the statistical reporting requirements of the Office of the Fire
Commissioner.
Acts as Chairperson of the Fire Management Committee. Promotes and
maintains harmonious and cooperative working relationships between the
fire departments as well as with other public safety agencies, other
municipal and provincial department, and the public in general.
Coordinates the use of the Regional Fire Training Facility; associated
policies and guidelines for use by fire departments within our boundaries.
Coordinate training opportunities for member departments and provides
guidance with pre-incident planning and fire prevention activities.
Work with County CAO to set County fire bans when appropriate.
Provides administrative direction and leadership to by way of policy and
bylaw recommendations and the development of standard operating
guidelines of the service. Provides ongoing support in the development
and implementation of the County’s rural fire service strategy.
Promote awareness of fire prevention programs, and work with member
fire departments in the delivery of programs to the communities.
b. Decision Making and Accountability
This position reports directly to the Manager of Protective Services. It requires
the ability to work independently, yet cooperatively in addressing the fire service
obligations of the municipality while working with the partnering member fire
departments throughout the County.
c. Administrative Responsibility
This position is also responsible for providing fire services leadership and
guidance to Kneehill County public and volunteer members of the Torrington Fire
Department. Key attributes include demonstrated liaison experience, strategic
thinker and history of promoting a collaborative approach.
d. Contact
Works closely with the partnering member Fire Chiefs in coordinating and
planning activities in addition to required training. Develops and maintains
external relationships with public and private sector professionals and
colleagues, including that of the Provincial Fire Commissioners Office and the
Alberta Fire Chief’s Association.
e. Working Conditions
This position can involve extensive outside travel in addressing the needs and
requirements of rural fire services. This includes attendance at emergencies
located throughout the County and conducting inspections and investigations
under the Safety Codes Discipline.
POSITION REQUIREMENTS
NFPA 10-01 Firefighter Level 2
NFPA 10-21 Fire Officer Level 1 Certificate or combination of relevant experience
NFPA 10-41 Fire Service Instructor Level 2 desired
Alberta Safety Codes Officer in Fire Discipline Level B2 and C2 desired
NFPA 10-51 Wildland Firefighting desired
Proven training and operational experience of not less than 5 years with
firefighting experience.
ICS 300 Incident Command System
Class 3 Alberta Driver’s License with Q (air brake) endorsement
Working knowledge of the AB Building Code, AB Safety Codes Act and the
Forest and Prairie Protection Act.
Strong cognitive ability to balance the big picture while focusing on the details of
process and systems, demonstrates commitment to public service
Strong communication, problem solving, interpersonal and conciliatory skills.
Commitment to building a strong team-oriented corporate culture.
For Office Administration Use Only
Last updated: February 12, 2018
Current Incumbent:
1
Carolyn Van der Kuil
From:Al Hoggan
Sent:Thursday, February 08, 2018 12:36 PM
To:Carolyn Van der Kuil
Subject:Fwd: Drumheller RCMP Mayor Report - January 2018
Attachments:Drumheller Provincial January 2018.pdf; ATT00001.htm
Al Hoggan, CLGM
Chief Administrative Officer
Kneehill County
Begin forwarded message:
From: Kevin CHARLES <Kevin.Charles@rcmp-grc.gc.ca>
Date: February 8, 2018 at 12:35:38 PM MST
To: Margaret McClarty <carbon.cao@gmail.com>, <al.hoggan@kneehillcounty.com>,
<cao.delia@netago.ca>, <morrin@netago.ca>, "munson@netago.ca" <munson@netago.ca>,
<shirley@starlandcounty.com>, Alan Parkin <alan.parkin@wheatlandcounty.ca>
Subject: Drumheller RCMP Mayor Report - January 2018
Good afternoon,
January 2018 shows crime to be at the one of the lowest when compared to January over the past
5 years. There is a reduction in both crimes against persons and substantially in crimes against
property compared to previous years. There was a rise in false alarm calls to police and motor
vehicle collisions remain consistent. I am pleased to see an increase in suspicious
persons/property/vehicles being reported for us to investigate. There was also a substantial
increase in traffic tickets handed out in the rural areas. We continue to strive to change driving
behaviours for the better and keep our roads safe.
I am pleased to announce Cpl Trent Sperlie was the successful candidate for the Hanna
Detachment Commander competition. I am currently working with Staffing to fill his pending
vacant position in Drumheller as the rural supervisor.
Cst Daryn Pysklywyc will be transferring into Drumheller very soon. He brings with him eight
years of policing experience. We anticipate he will be joining us around mid-March.
As always, please let me know if you have any questions or concerns.
Kind regards,
Kevin
S/Sgt. Kevin Charles
Detachment Commander
2
Royal Canadian Mounted Police
P.O. Box 1030; 75 Riverside Drive East
Drumheller, AB T0J 0Y0
Admin Tel: (403) 823-7590
Complaints: (403) 823-2630
Fax: (403) 823-7505
Email: Kevin.Charles@rcmp-grc.gc.ca
This e-mail may be privileged and/or confidential, and the sender does not waive any related
rights and obligations. Any distribution, use or copying of this e-mail or the information it
contains by other than an intended recipient is unauthorized. If you received this e-mail in error,
please advise me (by return e-mail or otherwise) immediately.
Ce courrier électronique est confidentiel et protégé. L'expéditeur ne renonce pas aux droits et
obligations qui s'y rapportent. Toute diffusion, utilisation ou copie de ce message ou des
renseignements qu'il contient par une personne autre que le (les) destinataire(s)
désigné(s) est interdite. Si vous recevez ce courrier électronique par erreur, veuillez m'en aviser
immédiatement, par retour de courrier électronique ou par un autre moyen.
This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report.
All categories contain "Attempted" and/or "Completed"
CATEGORY Trend 2014 2015 2016 2017 2018
Homicides & Offences Related to Death 0 0 0 0 0
Robbery 0 0 0 0 0
Sexual Assaults 0 0 1 0 0
Other Sexual Offences 0 0 1 0 0
Assault 2 0 0 1 0
Kidnapping/Hostage/Abduction 0 0 0 0 0
Extortion 0 0 0 0 0
Criminal Harassment 1 0 0 3 1
Uttering Threats 0 0 0 0 0
Other Persons 0 0 0 0 0
TOTAL PERSONS 3 0 2 4 1
Break & Enter 0 1 0 4 2
Theft of Motor Vehicle 0 0 0 1 1
Theft Over $5,000 1 0 0 1 0
Theft Under $5,000 0 2 2 20 2
Possn Stn Goods 0 1 0 0 0
Fraud 0 1 2 2 1
Arson 0 0 0 0 0
Mischief To Property 0 3 3 3 2
TOTAL PROPERTY 1 8 7 31 8
Offensive Weapons 0 0 0 0 0
Public Order 0 0 0 0 0
Disturbing the peace 2 0 2 0 0
OTHER CRIMINAL CODE 4 0 0 0 0
TOTAL OTHER CRIMINAL CODE 6 0 2 0 0
TOTAL CRIMINAL CODE 10 8 11 35 9
February-08-18
Drumheller Provincial Detachment
Statistical Comparison
January to January: 2014 - 2018
This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report.
All categories contain "Attempted" and/or "Completed"
CATEGORY Trend 2014 2015 2016 2017 2018
Drug Enforcement - Production 0 0 0 0 0
Drug Enforcement - Possession 0 0 0 0 0
Drug Enforcement - Trafficking 0 0 0 0 0
Drug Enforcement - Other 0 0 0 0 0
Total Drugs 0 0 0 0 0
Federal - General 0 0 0 0 0
TOTAL FEDERAL 0 0 0 0 0
Liquor Act 2 0 0 0 0
Other Provincial Stats 2 4 3 4 1
Total Provincial Stats 4 4 3 4 1
Municipal By-laws Traffic 0 0 0 0 0
Municipal By-laws 0 0 0 0 0
Total Municipal 0 0 0 0 0
Fatals 0 1 0 0 0
Injury MVC 0 2 0 0 0
Property Damage MVC (Reportable)14 14 17 15 16
Property Damage MVC (Non Reportable)6 2 2 3 2
TOTAL MVC 20 19 19 18 18
Provincial Traffic 26 14 18 12 66
Other Traffic 0 0 0 0 0
Criminal Code Traffic 2 1 2 0 1
Common Police Activities
False Alarms 2 1 0 2 5
False/Abandoned 911 Call and 911 Act 1 12 2 5 1
Suspicious Person/Vehicle/Property 0 1 0 0 4
Persons Reported Missing 0 0 0 1 0
Spousal Abuse - Survey Code 0 1 0 2 1
Drumheller Provincial Detachment
Statistical Comparison
January to January: 2014 - 2018
This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report.
All categories contain "Attempted" and/or "Completed"
CATEGORY Trend 2014 2015 2016 2017 2018
Homicides & Offences Related to Death 0 0 0 0 0
Robbery 0 0 0 0 0
Sexual Assaults 0 0 1 0 0
Other Sexual Offences 0 0 1 0 0
Assault 2 0 0 1 0
Kidnapping/Hostage/Abduction 0 0 0 0 0
Extortion 0 0 0 0 0
Criminal Harassment 1 0 0 3 1
Uttering Threats 0 0 0 0 0
Other Persons 0 0 0 0 0
TOTAL PERSONS 3 0 2 4 1
Break & Enter 0 1 0 4 2
Theft of Motor Vehicle 0 0 0 1 1
Theft Over $5,000 1 0 0 1 0
Theft Under $5,000 0 2 2 20 2
Possn Stn Goods 0 1 0 0 0
Fraud 0 1 2 2 1
Arson 0 0 0 0 0
Mischief To Property 0 3 3 3 2
TOTAL PROPERTY 1 8 7 31 8
Offensive Weapons 0 0 0 0 0
Public Order 0 0 0 0 0
Disturbing the peace 0 0 2 0 0
OTHER CRIMINAL CODE 6 0 0 0 0
TOTAL OTHER CRIMINAL CODE 6 0 2 0 0
TOTAL CRIMINAL CODE 10 8 11 35 9
February-08-18
Drumheller Provincial Detachment
Statistical Comparison
January: 2014 - 2018
This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report.
All categories contain "Attempted" and/or "Completed"
CATEGORY Trend 2014 2015 2016 2017 2018
Drug Enforcement - Production 0 0 0 0 0
Drug Enforcement - Possession 0 0 0 0 0
Drug Enforcement - Trafficking 0 0 0 0 0
Drug Enforcement - Other 0 0 0 0 0
Total Drugs 0 0 0 0 0
Federal - General 0 0 0 0 0
TOTAL FEDERAL 0 0 0 0 0
Liquor Act 2 0 0 0 0
Other Provincial Stats 2 4 3 4 1
Total Provincial Stats 4 4 3 4 1
Municipal By-laws Traffic 0 0 0 0 0
Municipal By-laws 0 0 0 0 0
Total Municipal 0 0 0 0 0
Fatals 0 1 0 0 0
Injury MVC 0 2 0 0 0
Property Damage MVC (Reportable)14 14 17 15 16
Property Damage MVC (Non Reportable)6 2 2 3 2
TOTAL MVC 20 19 19 18 18
Provincial Traffic 26 14 18 12 66
Other Traffic 0 0 0 0 0
Criminal Code Traffic 2 1 2 0 1
Common Police Activities
False Alarms 2 1 0 2 5
False/Abandoned 911 Call and 911 Act 1 12 2 5 1
Suspicious Person/Vehicle/Property 0 1 0 0 4
Persons Reported Missing 0 0 0 1 0
Spousal Abuse - Survey Code 0 1 0 2 1
Drumheller Provincial Detachment
Statistical Comparison
January: 2014 - 2018
1
Carolyn Van der Kuil
From:Al Hoggan
Sent:Thursday, February 15, 2018 3:30 PM
To:Carolyn Van der Kuil
Subject:Fwd: Drumheller Rural Detachment 2017 Year End CompStat Report
Attachments:Drumheller Provincial Detachment CompStat Report - January - December 2017.pdf;
ATT00001.htm
Follow Up Flag:Follow up
Flag Status:Flagged
Al Hoggan, CLGM
Chief Administrative Officer
Kneehill County
(403)-443-5541
(403)-443-1643 (cell)
Begin forwarded message:
From: Kevin CHARLES <Kevin.Charles@rcmp-grc.gc.ca>
Date: February 15, 2018 at 3:18:40 PM MST
To: Margaret McClarty <carbon.cao@gmail.com>, <al.hoggan@kneehillcounty.com>,
<cao.delia@netago.ca>, <morrin@netago.ca>, "munson@netago.ca" <munson@netago.ca>,
<shirley@starlandcounty.com>, Alan Parkin <alan.parkin@wheatlandcounty.ca>
Subject: Drumheller Rural Detachment 2017 Year End CompStat Report
Good afternoon everyone,
Attached please find our 2017 year-end CompStat Report for Drumheller RCMP Rural
Detachment.
A few highlights:
- We had 1021 calls for service in 2017, an increase of 17% from 2016.
- October had the most files; April had the least.
- Mondays are our busiest days; Sundays are our quietest.
- Approximately 25% of our files are received at the front counter or self-generated by members.
This report will be considered heavily when I am determining our Annual Priorities for this
upcoming fiscal year.
Should you or anyone else have any questions about the report, please let me know.
Thanks
Kevin
2
S/Sgt. Kevin Charles
Detachment Commander
Royal Canadian Mounted Police
P.O. Box 1030; 75 Riverside Drive East
Drumheller, AB T0J 0Y0
Admin Tel: (403) 823-7590
Complaints: (403) 823-2630
Fax: (403) 823-7505
Email: Kevin.Charles@rcmp-grc.gc.ca
This e-mail may be privileged and/or confidential, and the sender does not waive any related
rights and obligations. Any distribution, use or copying of this e-mail or the information it
contains by other than an intended recipient is unauthorized. If you received this e-mail in error,
please advise me (by return e-mail or otherwise) immediately.
Ce courrier électronique est confidentiel et protégé. L'expéditeur ne renonce pas aux droits et
obligations qui s'y rapportent. Toute diffusion, utilisation ou copie de ce message ou des
renseignements qu'il contient par une personne autre que le (les) destinataire(s)
désigné(s) est interdite. Si vous recevez ce courrier électronique par erreur, veuillez m'en aviser
immédiatement, par retour de courrier électronique ou par un autre moyen.
Date:
C o m p S t a t
Strategic and Performance Planning
February 14, 2018
Drumheller Provincial Detachment
Operations
Strategy
Branch
"K" Division
January - December, 2017
Drumheller Provincial Detachment
File Counts
In 2017 October had the most files generated (2016: September) , while April had the least. (2016: January).
Based on PROS data, the Drumheller Provincial Detachment generated 1,021 files between January -
December, 2017. This includes calls for service from the public as well as self-generated and proactive files.
There was an increase of 17.2% in 2017 when compared to 2016.
997
860 822 871
1,021
0
200
400
600
800
1,000
1,200
2013 2014 2015 2016 2017
Drumheller Provincial Detachment -PROS Files by Year
0
50
100
150
200
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Drumheller Provincial Detachment -PROS Files by
Month
2016 2017
"K" Division OSB - CompStat Report Page 2 of 11
Drumheller Provincial Detachment
Generated file times:
Monday had the most files generated, while Sunday had the least.
1 2 3 4 5 6 7
Sun Mon Tue Wed Thu Fri Sat Total
0 1 3 8 7 1 3 11 34
1 2 1 2 0 4 1 8 18
2 4 2 3 2 2 2 9 24
3 4 0 3 2 0 5 5 19
4 1 2 5 2 1 0 2 13
5 0 3 1 1 0 1 0 6
6 2 3 3 1 6 1 1 17
7 1 12 10 3 5 7 0 38
8 5 15 8 9 6 4 7 54
9 8 8 16 7 11 7 5 62
10 4 8 19 7 5 10 3 56
11 3 14 9 16 15 5 6 68
12 6 15 8 7 6 7 3 52
13 4 19 14 12 6 3 8 66
14 1 13 10 13 8 14 5 64
15 10 6 10 16 9 7 9 67
16 7 12 9 7 7 6 4 52
17 9 13 13 7 7 11 5 65
18 6 6 8 4 5 10 12 51
19 2 13 4 8 4 5 11 47
20 7 5 4 11 5 7 8 47
21 5 5 5 5 4 13 7 44
22 6 8 7 5 3 5 2 36
23 4 5 2 4 2 2 2 21
Total 102 191 181 156 122 136 133
Day
H
o
u
r
o
f
t
h
e
D
a
y
The following chart illustrates when all PROS files were generated. The chart ranges from least calls for
service/files generated (green) to the highest number of calls for service/files generated (red) and is
broken down by day (columns) and each hour of the day (rows).
"K" Division OSB - CompStat Report Page 3 of 11
Drumheller Provincial Detachment
File Generation by Zone:
Zone 2013 2014 2015 2016 2017
SC 517 424 363 411 460
KC 178 130 155 185 230
WHC 211 210 193 195 197
Other 66 87 91 57 101
SA2 21 5 17 20 30
C6 4 4 3 3 3
The following graph and table shows a break-down of where files were generated in 2017 as well as a
comparison to previous years for how many files were generated in each. The zone 'Other' is used for files
that were improperly zoned. In 2017 the zone 'SC' had the most files generated.
Drumheller Provincial Detachment - PROS Files by Zone
SC
45.1%
KC
22.5%
WHC
19.3%
Other
9.9%
SA2
2.9%C6
0.3%
Drumheller Provincial Detachment -PROS Files
by Zone -2017
"K" Division OSB - CompStat Report Page 4 of 11
Drumheller Provincial Detachment
Public Calls for Service (CIIDS Files):
1 2 3 4 5 6 7
Sun Mon Tue Wed Thu Fri Sat Total
0 1 1 2 3 0 1 5 13
1 2 1 2 0 4 1 4 14
2 4 2 3 2 1 1 3 16
3 3 0 3 2 0 5 3 16
4 1 2 4 2 1 0 2 12
5 0 3 1 1 0 1 0 6
6 2 3 3 1 6 1 1 17
7 1 12 8 3 4 6 0 34
8 5 10 7 8 4 4 7 45
9 7 5 11 4 8 5 4 44
10 3 6 8 4 4 7 2 34
11 2 11 6 8 9 3 5 44
12 4 13 6 4 5 4 3 39
13 4 15 11 7 4 1 7 49
14 0 7 3 6 3 6 5 30
15 5 6 1 1 6 7 9 35
16 5 7 7 4 6 6 4 39
17 8 11 12 7 6 11 4 59
18 6 6 8 4 5 9 11 49
19 2 13 4 7 4 5 8 43
20 7 5 4 8 5 5 8 42
21 4 4 5 5 3 13 5 39
22 4 7 7 5 3 5 2 33
23 4 5 2 3 2 1 2 19
Total 84 155 128 99 93 108 104
Day
H
o
u
r
o
f
t
h
e
D
a
y
When just OCC calls for service are considered, Monday had the most calls for service while Sunday had the
least.
The following chart shows calls for service for 2017 broken down by day and hour of the day. There were
250 self-generated, front counter and proactive files created in 2017 accounting for 24.5% of all files
generated. There were 771 calls for service from the public through the OCC in 2017.
"K" Division OSB - CompStat Report Page 5 of 11
Drumheller Provincial Detachment
Top Ten File Types by Workload and by File Count:
The two graphs below show the top 10 files types that were generated in 2017 both by estimated workload
and by frequency.
18.01%
11.19%
5.43%
5.20%
4.78%
3.41%
3.41%
3.13%
2.62%
2.48%
Murder 1st Degree
MVC - Property Damage - Reportable
Criminal Harassment
Other theft under $5000
Mental Health Act - Other Activities
Animal Calls
Abandoned Vehicles
Other Moving Traffic Violations
Other Prov Statutes - Other Activities
Break and Enter - Business
Drumheller Provincial Detachment -Top Ten File Types by
Workload (2017)
161
62
61
60
52
49
33
31
31
30
MVC - Property Damage - Reportable
Other Moving Traffic Violations
Other theft under $5000
Suspicious Person/ Vehicle/ Property
911 Act - Other Activities
Assistance to General Public
Moving Traffic - Speeding Violations
False Alarms
Other Non-Moving Traffic
Animal Calls
Drumheller Provincial Detachment -Top Ten File Types by Count
(2017)
"K" Division OSB - CompStat Report Page 6 of 11
Drumheller Provincial Detachment
Distribution of Files
0
50
100
150
200
Ja
n
Fe
b
Ma
r
Ap
r
Ma
y
Ju
n
Ju
l
Au
g
Se
p
Oc
t
No
v
De
c
PROS Files by Month
0
50
100
150
200
250
Sun Mon Tues Weds Thurs Fri Sat
PROS files by Day of the Week
0
2
4
6
8
10
12
14
16
18
20
0 8 16 24 32 40 48 56 64 72 80 88 96
10
4
11
2
12
0
12
8
13
6
14
4
15
2
16
0
PROS Files by Hour of the Week
0
10
20
30
40
50
60
70
80
1 4 7 10 13 16 19 22 25 28 31 34 37 40 43 46 49 52
PROS Files Week of the Year
"K" Division OSB - CompStat Report Page 7 of 11
Drumheller Provincial Detachment - Files by Day
0
5
10
15
20
0 2 4 6 8 10 12 14 16 18 20 22
Sunday -PROS Files by Hour of Day
0
5
10
15
20
0 2 4 6 8 10 12 14 16 18 20 22
Monday -PROS Files by Hour of Day
0
5
10
15
20
0 2 4 6 8 10 12 14 16 18 20 22
Tuesday -PROS Files by Hour of Day
0
5
10
15
20
0 2 4 6 8 10 12 14 16 18 20 22
Wednesday -PROS FIles by Hour of Day
0
5
10
15
20
0 2 4 6 8 10 12 14 16 18 20 22
Thursday -PROS Files by Hour of Day
0
5
10
15
20
0 2 4 6 8 10 12 14 16 18 20 22
Friday -PROS Files by Hour of Day
0
5
10
15
20
0 2 4 6 8 10 12 14 16 18 20 22
Saturday -PROS Files by Hour of Day
0
20
40
60
80
0 2 4 6 8 10 12 14 16 18 20 22
PROS Files by Hour of Day
"K" Division OSB - CompStat Report Page 8 of 11
Drumheller Provincial Detachment - Criminal Code Traffic
1 2 3 4 5 6 7
Sun Mon Tue Wed Thu Fri Sat Total
0 1 1
1 0
2 0
3 0
4 0
5 0
6 0
7 0
8 0
9 0
10 0
11 1 1 2
12 0
13 1 1 2
14 0
15 1 1 2
16 0
17 1 1
18 1 1
19 0
20 1 1
21 0
22 1 1
23 0
Total 2 1 0 1 1 3 3
Criminal Code Traffic - Day of the Week
H
o
u
r
o
f
t
h
e
D
a
y
0
1
2
3
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
0
1
2
0
3
1 1
0
2
1
0 0
Criminal Code Traffic -Drumheller Provincial Detachment (2017)
"K" Division OSB - CompStat Report Page 9 of 11
Drumheller Provincial Detachment - Assaults (Excluding Sexual Assaults)
1 2 3 4 5 6 7
Sun Mon Tue Wed Thu Fri Sat Total
0 1 1
1 1 1
2 1 1 2
3 0
4 0
5 0
6 0
7 0
8 1 1
9 1 1
10 0
11 1 1
12 0
13 1 1
14 1 1 2
15 0
16 1 1 2
17 0
18 1 1
19 1 1
20 1 1 2
21 1 1
22 0
23 0
Total 2 5 1 4 2 2 1
Assaults (Excluding Sexual Assaults) - Day of the Week
H
o
u
r
o
f
t
h
e
D
a
y
0
5
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
0 0
1
0 0
5
3
0
3
2
1
2
Assaults (Excluding Sexual Assaults) -Drumheller Provincial
Detachment (2017)
"K" Division OSB - CompStat Report Page 10 of 11
Drumheller Provincial Detachment - Injury & Fatal MVCs
1 2 3 4 5 6 7
Sun Mon Tue Wed Thu Fri Sat Total
0 1 1
1 0
2 1 1
3 0
4 0
5 0
6 0
7 0
8 1 1
9 1 1
10 0
11 0
12 0
13 0
14 0
15 1 1
16 1 1
17 0
18 0
19 0
20 0
21 0
22 0
23 0
Total 1 1 0 0 2 0 2
Injury & Fatal MVCs - Day of the Week
H
o
u
r
o
f
t
h
e
D
a
y
0
1
1
2
2
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
0 0 0 0
1
0 0
2
0
2
1
0
Injury & Fatal MVCs -Drumheller Provincial Detachment (2017)
"K" Division OSB - CompStat Report Page 11 of 11
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
11.0
SUBJECT:
Council Follow-Up Action List
MEETING DATE:
2018-02-27
PRESENTED BY:
Al Hoggan, CAO
BACKGROUND/
PROPOSAL
To request Council’s acceptance of the Council Follow-Up Action List.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Please find attached the Council Follow-Up Action List. The Council Follow-
up Action list is a list of items from Council meetings that require follow-up.
This document is regularly updated after each Council meeting.
COSTS/SOURCE OF
FUNDING:
N/A
COMMUNICATIONS:
N/A
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
February 27, 2018 Council Follow-Up Action List
RECOMMENDED ACTION:
Receive as information.
COUNCIL OPTIONS:
1. Receive as information
2. Council provide further direction or required changes/amendments.
MOTION:
That Council receive for information the February 27, 2018 Council Follow-Up
Action List as presented.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan
Executive Assistant Chief Administrative Officer Chief Administrative Officer
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
23-Jan-18 27-18
Councillor McGhee moved that Council direct Administration
to draft a letter, signed by the Reeve, to the Minister of
Municipal Affairs regarding the Assessment Year Modifiers for
Wells and Pipeline Assessments.
23-Jan-18 32-18
Councillor McGhee moved that Council direct Administration
to create a draft Communications policy to better define the
parameters of the Coffee with Council meetings, and to
present it at the last Council meeting in February.In Progress
13-Feb-18 42-18
Councillor McGhee moved to appoint Councillor Christie to
replace Deputy Reeve King on the IDP Committee with the
Town of Trochu.COMPLETED
13-Feb-18 43-18
Reeve Wittstock moved to accept Policy #15-13, Rural
Community Halls with the removal of the Crossroads
Community Centre and Funding Level C as presented.COMPLETED
13-Feb-18 44-18
Councillor Penner moved to receive for information the
Elected Officials Education Program Opportunity being held
on March 19, 2018, as part of the pre-conference program at
the AAMDC Convention.COMPLETED
13-Feb-18 45-18
Councillor Christie moved that Council donate $1,000.00 per
year for the next four years beginning in the 2018 budget
year, to the Three Hills Arts Academy. COMPLETED
13-Feb-18 46-18
Reeve Wittstock moved to authorize the attendance of
Councillors wishing to attend the Kneehill Area Community
Discovery Nights 2018. COMPLETED
13-Feb-18 48-18
Councillor Christie moved to amend the motion to have the
Rural Fire Strategy timeline moved from March 2018 to June
2018 in the Strategic Priorities Chart.
DEFEATED COMPLETED
13-Feb-18 49-18
Deputy Reeve King moved to amend the motion to move the
Wimborne Hamlet Strategy from the “Later Column” to “Next
Column” and rename it Hamlet Strategy.COMPLETED
13-Feb-18
47-18
amended
50-18
Original Motion 47/18 Amended
Reeve Wittstock moved that Council approves the amended
2018-2021Strategic Priorities Chart.COMPLETED
13-Feb-18 51-18
Reeve Wittstock moved that Council directs Administration to
enter into the hybrid model contract with the Province of
Alberta in regards to Designated Industrial Properties
Assessment COMPLETED
13-Feb-18 52-18 Councillor Christie moved that Council approve to signing of
the Community Futures Petition.COMPLETED
Council Action Items
STRATEGIC PRIORITIES CHART February 2018
CORPORATE PRIORITIES (Council/CAO)
NOW TIMELINE
1. CHURCHILL WATER LINE: Council Direction Feb.
2. 2018 BUDGET: Scenarios April
3. RURAL FIRE STRATEGY: Position Proposal March
4. COMMUNITY PEACE OFFICER: Position Proposal March
5. USER FEE REVIEW: Targeted Services Feb.
NEXT
INTER‐MUN. COLLABORATION FRAMEWORKS
ECONOMIC DEVELOPMENT STRATEGY
TOURISM & RECREATION MASTER PLAN:
Review
INTER‐MUNICIPAL DEVELOPMENT PLANS (IDP)
HAMLET STRATEGY
ADVOCACY
Three Hills Water
GFL: Aerator Evaluation
Regional Partnership Forum
Trochu Senior Housing
Doctor Recruitment & Retention: Support
LATER
ASSET MANAGEMENT PLAN
LONG TERM FINANCIAL PLAN
MDP/LUB: Review
INDUSTRIAL AREA: Zoning
THREE HILLS EAST WATER: Options
INFRASTRUCTURE FINANCING STRATEGY
HUMAN RESOURCE POLICY
RURAL FIRE SERVICE STRATEGY
COMMUNITY STANDARDS BYLAW: Update
YOUTH SPONSORSHIP: Policy Review
OPERATIONAL STRATEGIES (CAO/STAFF)
CHIEF ADMINISTRATIVE OFFICER
1. CPO: Position Proposal – Mar.
2. ICF Program: Approach – Mar.
3. ECONOMIC DEVELOPMENT STRATEGY: ToR – Apr.
YOUTH SPONSORSHIP: Policy Review
Regional Partnership Forum
CORPORATE
1. 2018 BUDGET: Scenarios – April
2. HUMAN RESOURCE POLICY: Update – Mar.
3. USER FEE REVIEW: Targeted Services – Mar.
LONG TERM FINANCIAL PLAN
ASSET MANAGEMENT PLAN
PROTECTIVE SERVICES
1. RURAL FIRE STRATEGY: Position Proposal – Mar.
2. COMMUNITY STANDARDS BYLAW: Update
3. OH & S: Legislative Compliance ‐ May
RURAL FIRE SERVICE STRATEGY
PLANNING
1. IDP: Completion – May
2. MDP/LUB: Review ‐ June
3. INDUSTRIAL AREA: Zoning – June
HAMLET STRATEGY
TRANSPORTATION & ENVIRONMENT
1. CHURCHILL WATER LINE: Council Direction – Feb.
2. HAMLET STRATEGY – Sept.
3. SOLID WASTE STRAEGY – Sept.
THREE HILLS EAST WATER: Options
AGRICULTURE & PARKS
1. TOURISM & RECREATION MASTER PLAN: Review –
Apr.
2. HORSESHOE CANYON ENHANCEMENTS – Aug.
CODES: BOLD CAPITALS = NOW Priorities; CAPITALS = NEXT Priorities; Italics = Advocacy; Regular Title Case = Operational
Strategies