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HomeMy WebLinkAbout2018-02-13 Council Package Amended KNEEHILL COUNTY REGULAR COUNCIL MEETING AGENDA Tuesday, February 13, 2018 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of January 23, 2018 3.0 Delegations 3.1 Sgt. Gabe Graham, Three Hills RCMP @ 9:45 a.m. 3.2 GFL Compost Facility, Mark Grunert @ 10:00 a.m. 3.3 AgriTek Humanitar, Stephen Raymer @ 10:30 a.m. 4.0 Public Hearings No Public Hearings Scheduled 5.0 Municipal Services 5.1 Transportation No Report 5.2 Water/Wastewater/Environment No Report 5.3 Planning 5.3.1 Intermunicipal Development Plan Committee Appointment Town of Trochu 5.4 Agricultural Service Board & Parks No Report 5.5 Protective Services No Report 6.0 Corporate Services No Report 7.0 Business Arising from Previous Minutes 7.1 Policy #15-13, Rural Community Halls 8.0 New Business 8.1 Elected Officials Education Program Course 8.2 Three Hills Arts Academy Society Request 8.3 Kneehill Regional FCSS Community Discovery Night Regular Council Meeting Agenda February 13, 2018 Page | 2 9.0 Disposition of Delegation Business 10.0 Council and Committee Reports 10.1 Kneehill Regional Family and Community Support Services 10.2 Red Deer River Municipal Users Group 10.3 Drumheller RCMP Provincial Statistics 11.0 Council Follow-up Action List 12.0 In Camera 12.1 13.0 Motions from In Camera Adjournment 1 ________ Initials MINUTES OF THE JANUARY 23, 2018 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA. PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Protective Services Manager & Communications Officer Debra Grosfield Manager of Agricultural Services and Parks Bowen Clausen Environmental Services Manager John McKiernan Manager of Planning and Development Barb Hazelton Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under New Business 8.6 Coffee with Council, Policy Recommendation 8.7 Churchill Water Service Area Additions under Council and Committee Reports 10.1 Coffee with Council 10.2 Red Deer River Municipal Users Group 10.3 ASB Convention ADOPTION OF AGENDA 1.2 Adoption of Agenda 18/18 Deputy Reeve King moved approval of the agenda as amended. CARRIED COUNCIL MINUTES OF JANUARY 23, 2018 2 _________ Initials MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of January 9, 2018 19/18 Councillor Christie moved approval of the January 9, 2018 Council Meeting minutes as presented. CARRIED MUNICIPAL SERV 5.0 Municipal Services PLANNING 5.3 Planning 5.3.1 Three Hills Cruise Weekend-Use of Airport for Bracket Racing 20/18 Councillor Keiver moved that Council consent to the Drag Racing event being proposed at the Three Hills Airport on Saturday, June 2 and Sunday, June 3, 2018 by the Three Hills Cruise Weekend Committee with the required insurance coverage and Emergency Plan. CARRIED ASB 5.4 Agricultural Service Board 5.4.1 Three Hills Airport Cruise Weekend Mowing 21/18 Deputy Reeve King moved that Council direct administration to provide landscaping services at the Three Hills Airport for the 2018 Three Hills Cruise Weekend at no charge as per the request from the Three Hills Cruise Weekend Committee. CARRIED CORPORATE SERV 6.0 Corporate Services 6.1 Policy #11-7 Office: Newspaper Subscriptions 22/18 Councillor McGhee moved that Council approve Newspaper Subscription Policy #11-7 as presented. CARRIED 6.2 Bylaw 1756, Borrowing Bylaw to Finance Operating Expenditures 23/18 Councillor Christie moved that Council give first reading to Bylaw #1756 that being a bylaw authorizing borrowing for the purpose of financing operating expenditures for the 2018 year. CARRIED 24/18 Councillor Keiver moved that second reading be given to Bylaw #1756. CARRIED 25/18 Deputy Reeve King moved that consideration to hold third reading be given to Bylaw #1756. CARRIED UNANIMOUSLY COUNCIL MINUTES OF JANUARY 23, 2018 3 _________ Initials 26/18 Councillor McGhee moved that third reading be given to Bylaw #1756. CARRIED NEW BUSINESS 8.0 New Business 8.1 Assessment Year Modifiers for Wells & Pipeline Assessments 27/18 Councillor McGhee moved that Council direct Administration to draft a letter, signed by the Reeve, to the Minister of Municipal Affairs regarding the Assessment Year Modifiers for Wells and Pipeline Assessments. CARRIED 8.2 Kneehill Regional Partnership Dinner Meeting 28/18 Councillor Christie moved that Council receives for information the Kneehill Regional Partnership Dinner Meeting information. CARRIED The Chair called for a recess at 8:55 a.m. and called the meeting back to order at 9:07 a.m. with all previously mentioned Council members present. Bowen Clausen and Barb Hazleton were not present when the meeting reconvened. 8.3 2018 RMRF LLP Annual Municipal Law Seminars 29/18 Councillor McGhee moved that Council receives as information the 2018 Reynold Mirth Richards and Farmer LLP Annual Law Seminar update. CARRIED 8.4 Revenue Canada Automobile Rate for 2018 30/18 Councillor Penner moved that Council receives for information the Revenue Canada Automobile Allowance rate for 2018. CARRIED 8.5 Kneehill Regional Partnership & Kneehill Regional Doctor Recruitment & Retention Task Force 31/18 Deputy Reeve King moved that Council approve the review of the Protocol and the Terms of Reference for the Kneehill Regional Partnership and the Kneehill Regional Doctor Recruitment and Retention Task Force by the Kneehill Regional Partnership Steering Committee with recommendations presented to the Kneehill Regional Partnership Committee. CARRIED COUNCIL MINUTES OF JANUARY 23, 2018 4 _________ Initials 8.6 Coffee with Council 32/18 Councillor McGhee moved that Council direct Administration to create a draft Communications policy to better define the parameters of the Coffee with Council meetings, and to present it at the last Council meeting in February. CARRIED 8.7 Churchill Water Service Area The Chair called for a deferral of this agenda item until after our scheduled 10:00 a.m. delegation and called for a recess at 10:03 a.m. and then called the meeting back to order at 10:11a.m. with all previously mentioned members present. Glenda Farnden, STARS Foundation was present when the meeting reconvened. DELEGATIONS 3.0 Delegations 3.1 STARS Foundation, Glenda Farnden @ 10:00am Glenda Farnden presented to Council with an oversight of the leading edge technology STARS provides to their patients, a breakdown on the types of missions flown, funding breakdown and mission breakdown for Kneehill County. Glenda Farnden also requested that Council consider a $1 to $2 per capita amendment to our current 5 year pledge at $3,000 per year. The Chair called for a recess at 10:40 a.m. and called the meeting back to order at 10:54 a.m. with all previously mentioned members present. NEW BUSINESS 8.0 New Business Cont’d 8.7 Churchill Water Service Area 33/18 Councillor Christie moved to receive for information the Churchill Water Service Area Verbal report. CARRIED DISPOSITION OF DELEGATION BUSINESS 9.0 Disposition of Delegation Business 9.1 STARS Foundation 34/18 Councillor McGhee moved to receive for information the STARS Foundation request to amend our current 5 year pledge at $3,000.00 per year to $2.00 per capita pledge. CARRIED COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Coffee with Council- Verbal report was provided by Reeve Wittstock. COUNCIL MINUTES OF JANUARY 23, 2018 5 _________ Initials 10.2 Red Deer River Municipal Users Group- Verbal report was provided by Councillor Keiver. 10.3 Agricultural Service Board Convention- Verbal report was provided by Councillor Christie. 35/18 Deputy Reeve King moved that Council receive the Council and Committee reports as presented. CARRIED COUNCIL ACT LIST 11.0 Council Follow-Up Action List 36/18 Councillor McGhee moved that Council receive the January 23, 2018 Council Follow-Up Action List as presented for information. CARRIED IN-CAMERA 12.0 In-Camera 37/18 Councillor McGhee moved that Council go into closed session to discuss Legal matters as per section 20, FOIP at 11:04 a.m. CARRIED 38/18 Deputy Reeve King moved that Council return to open meeting at 11:54 a.m. CARRIED 11:54 a.m. – meeting recessed to allow return of public. 11:54 a.m. - meeting resumed. MOTIONS FROM IN- CAMERA 13.0 Motions from In-Camera 39/18 Councillor Penner moved to direct administration to seek legal advice on the BitFury Technology Inc. Assessment issue. CARRIED ADJOURNMENT Adjournment The meeting adjourned at 11:56 a.m. ________________________ Jerry Wittstock Reeve _______________________ Al Hoggan CAO “Where Imagination Meets Your World” The world now has the ability to grow 12x the amount of nutrient-rich (organic) food PER ACRE compared to conventional outdoor farming, at half the cost Itinerary:  Kneehill County Council  (Feb. 13, 2018)  Overview‐    Hello, I am Stephen Raymer (from Three Hills) consulting for AgriTek  Humanitar whose President and Technical Advisor is Kerry SimsHauser.  Kerry is an inventor from Washington State, USA.   What follows is from his first hand perspective:  Over 20+ years ago, I invented a unique Energy storage system with the goal  of utilizing inexpensive power/electricity to not only furnish home and  industrial needs, but also benefit indoor/outdoor farming, and purifying  water cheaply (even seawater).  The idea was to create a “closed‐loop” system  of Energy‐Food‐Water production, that would sustain any civilization,  anywhere on the globe, in any environment; desert or polar‐like.  This system will help to transition or even eliminate the need for fossil fuels,  with cheap energy, being the key player, that would be abundant, and also  create “Abundance” in the rest of the economic loop.   Well, 20+ years later, this reality has come to fruition, as my partner and I  have sold a super‐team of scientists into jumping on‐board to bring their  technologies under one umbrella company, AgriTek Humanitar Inc.  (ATH), to fulfill the closed‐loop dream.  This company is underway next month with funding from Top‐25 Banks.   Four overseas locations already await the ATH closed‐loop technology  package, each site ranging from Euro$ 250 Million  to  Euro$ 500 Million.  Purpose of Meeting‐  As was recommended by my long‐term friend, Stephen Raymer, Kneehill  County will be provided information on just a FEW of these technologies.  If  applied to the County’s current system, there would be great economic  benefit to the area and Treasury.  ALL technologies are also non‐polluting  and GREEN.  ATH Agridome technologies are…….. 1) Monolithic Domes for housing  crops. Domes can withstand 500 mph winds and 10.0 earthquakes. Domes  have been around for over 20 years, mainly used for storage of grains.  2) Advanced grow‐light systems for growing ORGANIC crops 24/7 inside  the domes. High‐tech and extremely efficient, with long life‐span.  3) Super‐Tech Hydroponics (NASA Team) that creates an enhanced  energized water for crops inside the domes…. the water is the way Mother  Nature intended water to be, and will grow crops much, much, faster than  chemical‐based hydroponics.  The nutrient profile of Super Hydroponic  crops are 5x higher than that of chemical hydroponics and chemical farming.  4)  The “TITAN” Power Generation technology supplies ALL power for  grow lights and EVERYTHING else. The technology creates GREEN power  which is cheap and abundant... (Three Hills has been offered this technology  for potential implementation around the sewage ponds)  5)  Syn‐X Kinetic Plasma Reactor will “vaporize” all garbage, sewage, toxic  waste, rubber tires, etc..  With Syn‐X, nothing is left behind.  A twenty‐five  year inventive process that has been perfected. Syn‐X is revolutionary, as it  operates fully with only waste streams, needing ZERO fossil fuel co‐ generation input.  The main by‐product of vaporization is a non‐polluting  synthetic gas that can be converted into electricity.  Inexpensive electricity is  produced, and calculations demonstrate that the average city or town can  generate 75% of its needed electricity from its own garbage and sewage.  You  will note the brochure produced in Vietnam…. although written in  “broken English” by our Vietnamese partners, you will see that this particular  group is moving forward to utilize ATH’s Syn‐X Reactor, as waste issues in  Asia are crippling their economies.   This “initial project plan” will also open the door for Kneehill county to  involve itself in future ATH projects, which are all GREEN and profitable.     NOT Monolithic domes: completely protected growing area for crops Climate-controlled environment : optimum growing conditions year-round ATH technologies: 1) green, inexpensive power generation 2) proprietary surface-tension hydroponic technologies 3) advanced grow lighting 4) 100% organic fertilizer system…. all crops ORGANIC 5) Crops sold with 50% margins   7 production floors, totaling 143,225 sq/ft x 3 levels/floor (13 acres) of growing floor space per dome. Average NET profit = $10 Mil /yr     Suspended Vertical Growing and Energized Water – Not only does the Titan System power indoor lighting, but also creates electricity for high-energy hydroponics Titan Solar Collector Overview- #1 The Titan Solar Collector (TSC) is a completely new innovation in solar power generation, as it is NOT photovoltaic, rather a solar light collector & concentrator, creating thermal intensity up to 3000-degrees C. Costs to install the Titan Solar Collector roughly equates to U.S.$ 1.2 Million per MwH. In comparison with FOSSIL FUEL and SOLAR power generation systems, great advantages are realized with the TSC over these conventional technologies:  The TSC is Non-polluting (100% Green Energy)  The TSC can receive “carbon credits”  The TSC requires only limited sunlight (no fuel needed)  The TSC can create power for industry, businesses and homes 24/7 for 365 days per year, with the aid of its high-tech “Thermal Storage Container”  The TSC’s per-KwH construction costs are LOWER than conventional Fossil Fuel and Solar panel systems  The TSC’s efficiency is much, much greater than today’s solar  The TSC’s footprint is 8x smaller than conventional solar  The TSC can also incorporate a new state-of-the-art high capacity battery, if needed #2 Limited Sunny Days? No problem - Because of its efficiencies, and unique year-round thermal storage containment, the TSC can be utilized in virtually any climate; areas with over 250 days of annual sunshine, as well as cloudy climates such as the USA’s Pacific Northwest and Great Lakes states, where sunshine takes place only 45% - 50% of the time. The TSC’s efficiencies can still concentrate solar light into heat, even during overcast periods. #3 The Thermal Containment Unit is the key to year-round energy supply… producing at peak performance during warmer/sunnier months, yet storing excess during this same time-frame for winter use. Heat collected, then contained, can be held for 365 days while only experiencing a 10% heat loss. #4 Utilization…. Once the solar heat is collected, it can be utilized for a variety of needs; direct heat for industry, direct hot water supply for home-heating or water usage, hot-air turbine power generation (electricity), or even steam-related power generation (water) for electricity. The TSC’s storage mechanism can hold this heat for months, and can even be utilized to desalinate seawater, providing massive amounts of fresh drinking water to communities, cost-effectively. #5 Advanced Battery Storage- The TSC is also combined with an advanced battery that is capable of a holding capacity many times that of conventional battery systems. Given the TSC’s efficiencies and non-polluting nature, it can be utilized year- round by office buildings & skyscrapers, homes, industrial parks, apartment complexes, desalination systems, and even garbage/waste incineration locations. #6 Footprint- The footprint for a 1-MwH TSC system, is equal to 25,000-30,000 square feet., and a 1-MwH system can supply all the energy needs for a town of approximately 4,000 residents…. and with ZERO carbon footprint. #7 Economics- Average ROI for the TSC and land = 3 years (NOTE: The TSC economics are based on a 12-hour collection average, but 24-hour power generation, due to its unique heat- storage capability) For those individuals serious about this opportunity, this technology can be openly viewed operating at full scale, demonstrating that it does indeed work as advertised. The viewing of TSC operation will be conducted in Europe.   REQUEST FOR DECISION   Agenda Item #  5.3.1    SUBJECT:    Intermunicipal Development Plan Committee Appointment Town of Trochu MEETING DATE: 2018-02-13   PRESENTED BY:    Laurie Watt, Director of Municipal Services   BACKGROUND/  PROPOSAL:    Kneehill County is currently in the process of developing an IDP with the Town of Trochu. At the January 9, 2018 Council meeting, motion 3/18 approved the appointment of Councillor Hugo and Deputy Reeve King to the IDP Committee.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    In working through the draft document with administration, it was noted that Deputy Reeve King owns property adjacent to the Town of Trochu that will most likely be within the IDP area. To allow full participation from Kneehill County, it is recommended an alternate Councillor be appointed to the Committee.   COSTS/SOURCE OF  FUNDING:    Committee fees   COMMUNICATIONS:    With the Town of Trochu Through public hearing process   LINK TO STRATEGIC PLAN:    Think, Act Regionally   ATTACHMENTS:      RECOMMENDED ACTION:    That Council appoint Councillor Christie to replace Deputy Reeve King on the IDP Committee with the Town of Trochu.   COUNCIL OPTIONS:  1. Council appoint Councillor Christie to replace Deputy Reeve King on the IDP Committee with the Town of Trochu. 2. Council appoint Councillor _________________ to replace Deputy Reeve King on the IDP Committee with the Town of Trochu. 3. Council receive as information. MOTION:    Council appoint Councillor Christie to replace Deputy Reeve King on the IDP Committee with the Town of Trochu ____________________ Prepared By: Laurie Watt _______________________ Approved By: Laurie Watt ______________________ Reviewed By: Al Hoggan Director of Municipal Services Director of Municipal Services Chief Administrative Officer   Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  7.1    SUBJECT:    Policy #15-13, Rural Community Halls   MEETING DATE:    2018-02-13   PRESENTED BY:    Al Hoggan, CAO   BACKGROUND/  PROPOSAL    At the January 9, 2018 Council meeting Council directed Administration to provide Council a report on how many times our Rural Community Halls are being used and a report on how the removal of this Rural Community Hall grant funding will affect the Crossroads Community Hall.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Level A- 20 or more times per year Level B- 10-20 times per year Level C- Less than 10 times per year Rural Hall Current Level 2017 USAGE Huxley Community Association A 21 times Sunnyslope Community Association A 33 Rentals booked for 70 days Wimborne Community Centre A 74 times Torrington Community Centre A 25 times Swalwell Community Association A 60 times Three Hills Rural Community Association A 34 Times Orkney Athletic Association A 33 times after church 6-10 other bookings Mt. Vernon Community Association B 3 times Hesketh Community Hall Association C 7 times Crossroads Community Hall C 0 times The land and building in which the Crossroads Community Centre resides on is privately owned. When the Crossroads Community Centre had a society and board they would lease this property from the owners. The land owner would receive a tax exemption for this as per Section 362 (10)(n)(i) of the Municipal Government Act. The land owner is taking care of this facility by paying for the heat and electricity. This expense is around $2,000 per year. They do let community groups use the chairs for functions. This facility is not rented out. REQUEST FOR DECISION   Agenda Item # 7.1 2 | Page  At the January 9th Council Meeting there was also a question regarding the funding model if Council removed the Crossroads Community Hall. Option A- listed below shows the funding if we kept it the same, and removed Crossroads Community Hall. Option B- funding option shows the money allocated for the Crossroads Community Hall disbursed evenly between all 9 halls. Option C- listed below shows the funding if we move Mount Vernon to Level C funding as they only had 3 rentals in 2017 and keep the rest the same. Option D- funding option shows the difference from moving Mount Vernon to Level C and disbursing it evenly between all 9 halls.      Funding Options  Community  Hall  Current  Funding  Levels A B C D  Huxley 2896.93 2896.93 3012.81 2896.93 3128.68 Sunnyslope 2896.93 2896.93 3012.81 2896.93 3128.68 Wimborne 2896.93 2896.93 3012.81 2896.93 3128.68 Torrington 2896.93 2896.93 3012.81 2896.93 3128.68 Swalwell 2896.93 2896.93 3012.81 2896.93 3128.68 Three Hills  Rural  2896.93 2896.93 3012.81 2896.93 3128.68 Orkney 2896.93 2896.93 3012.81 2896.93 3128.68 Mount  Vernon 2085.77 2085.77 2201.65 1042.91 1274.66 Hesketh 1042.91 1042.91 1158.79 1042.91 1274.66 Crossroads 1042.91 0 0 0 0 Totals 24450.11 23407.19 24450.11 22364.33 24450.08   COSTS/SOURCE OF  FUNDING:    Grant Funding for the Rural Community Halls is accounted for annually in the Operating Budget under General Ledger Account # 97-000-00-27710.   COMMUNICATIONS:    N/A    Document Last Updated April 15, 2014    LINK TO STRATEGIC PLAN:    N/A   ATTACHMENTS:    Policy #15-13   RECOMMENDED ACTION:    That Council accept Policy # 15-13 with the removal of the Crossroads Community Centre and with funding level D.   COUNCIL OPTIONS:  1. That Council accept Policy #15-13 as presented with Funding Level D. 2. That Council accept Policy #15-13 as presented with a different Funding Level. 3. That Council accept Policy #15-13 as presented. 4. That Council amend Policy #15-13. 5. That Council receive as information.   MOTION:    That Council accept Policy #15-13, Rural Community Halls with the removal of the Crossroads Community Centre and Funding Level D as presented.              Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer       POLICY Section Policy No. Page Grants/Scholarships/Awards/Donations 15‐13 1 of 2    Policy Title Date: Resolution  No.  Rural Community Halls      Purpose:  To provide grant funding to Hall boards, who have been operating a Community Hall within Kneehill County.  Policy Guidelines/Procedures:  1. Eligibility:  1.1 Rural Community Halls operating within Kneehill County including:  a. Huxley Community Association  b. Sunnyslope Community Association  c. Wimborne Community Centre  d. Torrington Community Centre  e. Swalwell Community Association  f. Three Hills Rural Community Association  g. Orkney Athletic Association  h. Mt. Vernon Community Association  i. Hesketh Community Hall Association  j. Crossroads Community Hall    2. Funding Allotment & Allocation:  2.1 The amount and availability of grants will be determined by Council at the annual budget  deliberations and shall be counted for through General Ledger Account # 97‐000‐00‐27710.  2.2 The amount the Hall is used per year determines the funding level.  a. Level A‐ 20 or more times per year  b. Level B‐ 10‐20 times per year  c. Level C‐ Less than 10 times per year  2.3  Funding level amendments need to be approved by Council.  2.4 Allocation Amounts will be indexed annually with the October Consumer Price Index.  2.5 Funding Allocation is as follows:  Level A Used year Round:  20 or more  times per year  2018 Annual Rate:  $2,896.93      2017‐$2,859.75 X 1.3%  Huxley Community Association  Sunnyslope Community Association  Wimborne Community Centre  Torrington Community Centre  Swalwell Community Association  Three Hills Rural Community Association  Orkney Athletic Association  Level B Used Year round or seasonally:   10‐20 times per year  2018 Annual Rate:  $2,085.77  2017‐$2,059.00 X 1.3%  Mount Vernon Community Association  Level C Used Year Round or Season less  than 10 times per year  2018 Annual Rate:  $1,042.91  2017‐$1,029.53 X 1.3%    Hesketh Community Hall Association  Crossroads Community Hall  Mount Vernon Community Association     POLICY Section Policy No. Page Grants/Scholarships/Awards/Donations 15‐13 2 of 2    Policy Title Date: Resolution  No.  Rural Community Halls          3.  Disbursement of Funds  3.1 The Rural Community Hall Grant funds will be disbursed in one lump sum by February 1     Jerry Wittstock,  Reeve    Al Hoggan,  CAO        Approved: February 25, 2014 68/14  Amendment: November 25, 2014 422/14  Amendment:   Review Date: November 2017    Document Last Updated August 15/13    REQUEST FOR DECISION   Agenda Item #  8.1    SUBJECT:    Elected Officials Education Program   MEETING DATE:    2018-02-13   PRESENTED BY:    Al Hoggan, CAO   BACKGROUND/  PROPOSAL    The Elected Officials Education Program will be hosting a Regional Partnerships and Collaboration Course on Monday, March 19, 2018 from 8:30 a.m. to 4:30 p.m. This seminar is part of the pre-conference program at the AAMDC Convention. If Council was interested in attendance an extra night hotel reservation would need to be made. Attendance is already approved through Policy #3-8. Administration needs to know who is interested in attending so they can make the appropriate arrangements.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    EOEP Course Description In life, and in the municipal world, working with your neighbours is not always easy. If done right, it can provide major benefits. The EOEP's Regional Partnerships and Collaboration will provide participants with an opportunity to learn about required collaborative tools such as intermunicipal collaboration frameworks and intermunicipal development plans, as well as other approaches municipalities can take to build meaningful partnerships with their municipal neighbours in a way that is fair and mutually beneficial. In addition to intermunicipal collaboration, the course will examine ways that municipalities can work with organizations within their community to provide strong and sustainable services.   COSTS/SOURCE OF  FUNDING:  2018 Operating Budget $340.00/Registration ATTACHMENTS:    None RECOMMENDED ACTION:    Receive as information.     COUNCIL OPTIONS:  1. Receive as information     MOTION:  That Council receives for information the Elected Officials Education Program Opportunity being held on March 19, 2018, as part of the pre-conference program at the AAMDC Convention.        Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer   Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  8.2    SUBJECT:    Three Hill Art Academy Society Request   MEETING DATE:    2018-02-13   PRESENTED BY:    Al Hoggan, CAO   BACKGROUND/  PROPOSAL    The Three Hills Arts Academy Society will be performing Mary Poppins and are asking Council to consider sponsoring a portion of this production. Sponsorship would include complimentary tickets, Kneehill County’s logo on their advertising and a full page ad in the playbill. They are also requesting that Council consider budgeting annually to the Arts Academy to ensure the society’s long term sustainability and success in Kneehill County. In the letter it states that 30% of the people who attend their shows are Kneehill County residents. Administration clarified with The Three Hills Arts Academy and should read that 30% of the people reside in the Kneehill County area including villages and towns. Kneehill County has contributed the following over the years to the Three Hills Arts Academy: 2011- $5,000.00 for Sound System 2013- $1,200.00 for Camera 2015- $2,019.00 For Digital Camera   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    The cost of the Spring Musical is: Advertising 2000 Costumes 1500 Music/Scripts 2000 Royalties 8000 Printing 1500 Stage/Props 2200 Rent 4000 Tech Equipment 1000 Total $22,200 Does Council wish to sponsor this event?   COSTS/SOURCE OF  FUNDING:    2018 – 97-000-00-27700- Transfers to Individuals/Organizations   COMMUNICATIONS:    N/A    REQUEST FOR DECISION   Agenda Item # 8.2 2 | Page    LINK TO STRATEGIC PLAN:    Think Act Regionally   ATTACHMENTS:    Three Hills Arts Academy Letter   RECOMMENDED ACTION:    Council Decision   COUNCIL OPTIONS:  1. Donate to Mary Poppins Production & Donate a certain amount for 3 years (End of Council Term). 2. Donate just to Mary Poppins Production 3. Donate a certain amount in the annual budget and not to the Mary Poppins Production 4. Receive for information   MOTION:    Council Decision         Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer   Document Last Updated August 15/13    REQUEST FOR DECISION   Agenda Item #  8.3    SUBJECT:    Kneehill Area Community Discovery Nights 2018   MEETING DATE:    2018-02-13   PRESENTED BY:    Al Hoggan, CAO   BACKGROUND/  PROPOSAL    An invitation has been received to attend the Kneehill Area Community Discovery Nights 2018.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Scheduled dates are: Carbon Tuesday March 6, 2018 5:30p.m.- 7:00 p.m. Carbon Community Hall Acme Thursday March 1, 2018 6:30 p.m.- 8:00 p.m. Acme Community Hall Linden Thursday March 8, 2018 6:30 p.m.- 8:00 p.m. Linden Cultural Centre   COSTS/SOURCE OF  FUNDING:    N/A   ATTACHMENTS:    Invitation letter from Kneehill Regional FCSS   RECOMMENDED ACTION:    That Council authorize the attendance to the Kneehill Area Community Discovery Nights and to advise Administration who will be attending each event.       COUNCIL OPTIONS:  1. That Council approve the attendance to the Discovery Nights. 2. That Council does not approve attendance to the Discovery Nights.     MOTION:      That Council authorize the attendance of Councillors wishing to attend the Kneehill Area Community Discovery Nights 2018.                 Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer   779 2nd St NE, Box 400 Three Hills, AB T0M 2A0 Tel: (403) 443-3800 Email: programassist@krfcss.com January 26, 2018 RE: Kneehill Area Community Discovery Nights 2018 Please join us at this year’s Acme, Carbon and Linden Community Discovery Nights scheduled for March. By providing residents with information about resources and programs available to them, your involvement will assist us in sharing information with our community residents. We ask that your organization prepare a display and provide personnel to staff your booth, as it will be advertised that resource people will be available for information. A table will be provided for you. Please specify additional needs at the time of registration (power, table location request). The doors will be open 1 hour in advance for you to set up your display. Listed below are the details for each evening: Location: Acme Community Hall (139 Allison St.) Thursday, March 1, 2018 6:30 – 8:00 pm Carbon Community Hall (718 Glengarry St.) Tuesday, March 6, 2018 5:30 – 7:00 pm Linden Cultural Center (215 1st St. SE) Thursday, March 8, 2017 6:30 – 8:00 pm Participants: All ages of community members RSVP deadline: Friday, February 23rd at 4:00 pm You must RSVP for a table. To register, please contact Angie Stewart at 403-443-3800 or programassist@krfcss.com. Sincerely, Angie Stewart Kneehill Regional FCSS Program Assistant Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  8.4    SUBJECT:    STRATEGIC PRIORITIES CHART   MEETING DATE:    2016-12-13   PRESENTED BY:  Al Hoggan   BACKGROUND/  PROPOSAL    Kneehill County Council engaged in lengthy Strategic Planning sessions in early February of 2018. The culmination of the sessions was the creation of the Kneehill County Strategic Priorities Chart. As this document was created by Council, with facilitation assistance, official acceptance by way of a resolution of Council is required to continue the process.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    The Strategic Priorities Chart indicates those NOW, LATER, and advocacy matters that Council has deemed imperative and important for the next several years. Using this Strategic Priorities Chart as the foundation of the Kneehill County 2018-2021 Strategic Plan, will enable Administration to bring back to Council a public document detailing Kneehill County Council’s strategic direction. It is likely that this document will be available for Council to approve by the end of March 2018.   COSTS/SOURCE OF  FUNDING:  2018 Operating Budget   ENGAGEMENT:  Website, Social Media, Published Document   LINK TO STRATEGIC PLAN:  2018 Strategic Plan   ATTACHMENTS:  Strategic Priority Chart   RECOMMENDED ACTION:    1. That Council accepts the 2018-2021 Strategic Priorities Chart 2. That council directs Administration to complete the Strategic Planning public document.   COUNCIL OPTIONS:  1. Approve the request as presented 2. Deny the request as presented 3. Amend the request as presented 4. Receive for information   MOTION:    1. That Council approves the 2018-2021 Strategic Priority Chart. 2. That Council directs Administration to complete the 2018-2021 Strategic Planning public document with a draft to be presented to Council by March 30, 2018. ______________________ Prepared By: Al Hoggan ___________________ Approved By: Al Hoggan ______________________ Reviewed By: Al Hoggan Chief Administrative Officer Chief Administrative Officer Chief Administrative Officer   STRATEGIC PRIORITIES CHART February 2018 CORPORATE PRIORITIES (Council/CAO)  NOW TIMELINE  1. CHURCHILL WATER LINE: Council Direction Feb.  2. 2018 BUDGET: Scenarios  April  3. RURAL FIRE STRATEGY: Position Proposal  March  4. COMMUNITY PEACE OFFICER: Position Proposal  March  5. USER FEE REVIEW: Targeted Services Feb.  NEXT   INTER‐MUN. COLLABORATION FRAMEWORKS   ECONOMIC DEVELOPMENT STRATEGY   TOURISM & RECREATION MASTER PLAN:  Review   INTER‐MUNICIPAL DEVELOPMENT PLANS (IDP)  HAMLET STRATEGY    ADVOCACY   Three Hills Water   GFL: Aerator Evaluation   Regional Partnership Forum   Trochu Senior Housing   Doctor Recruitment & Retention: Support    LATER  ASSET MANAGEMENT PLAN   LONG TERM FINANCIAL PLAN   MDP/LUB: Review    INDUSTRIAL AREA: Zoning   THREE HILLS EAST WATER: Options   INFRASTRUCTURE FINANCING STRATEGY   HUMAN RESOURCE POLICY   WIMBORNE HAMLET STRATEGY   RURAL FIRE SERVICE STRATEGY   COMMUNITY STANDARDS BYLAW: Update   YOUTH SPONSORSHIP: Policy Review  OPERATIONAL STRATEGIES (CAO/STAFF)  CHIEF ADMINISTRATIVE OFFICER  1. CPO: Position Proposal – Mar.  2. ICF Program: Approach – Mar.  3. ECONOMIC DEVELOPMENT STRATEGY: ToR – Apr.   YOUTH SPONSORSHIP: Policy Review    Regional Partnership Forum  CORPORATE 1. 2018 BUDGET: Scenarios – April   2. HUMAN RESOURCE POLICY: Update – Mar.  3. USER FEE REVIEW: Targeted Services – Mar.   LONG TERM FINANCIAL PLAN   ASSET MANAGEMENT PLAN  PROTECTIVE SERVICES   1. RURAL FIRE STRATEGY: Position Proposal – Mar.  2. COMMUNITY STANDARDS BYLAW: Update  3. OH & S: Legislative Compliance ‐ May   RURAL FIRE SERVICE STRATEGY     PLANNING 1. IDP: Completion – May  2. MDP/LUB: Review ‐ June  3. INDUSTRIAL AREA: Zoning – June     WINBORNE HAMLET STRATEGY       TRANSPORTATION & ENVIRONMENT 1. CHURCHILL WATER LINE: Council Direction – Feb.  2.  WINBORNE HAMLET STRATEGY – Sept.  3. SOLID WASTE STRAEGY – Sept.    THREE HILLS EAST WATER: Options    AGRICULTURE & PARKS  1. TOURISM & RECREATION MASTER PLAN: Review –  Apr.  2. HORSESHOE CANYON ENHANCEMENTS – Aug.        CODES: BOLD CAPITALS = NOW Priorities; CAPITALS = NEXT Priorities; Italics = Advocacy; Regular Title Case = Operational Strategies   Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  8.5    SUBJECT:    CENTRALIZED ASSESSMENT – HYBRID CONTRACT   MEETING DATE:    2018-02-13 PRESENTED BY: Al Hoggan   BACKGROUND/  PROPOSAL    The Province of Alberta legislated the change from local Industrial Assessment to a centralized form of assessment with the Province completing Industrial assessments. This change to “Designated Industrial Properties” and the centralization of the assessment has created the need for the province to assume control of the industrial portion of the assessment on the Designated Industrial Properties. As a result of the legislation, the Province has allowed for two contractual possibilities for municipalities for a transition period of three years at which point regardless of the choice, the Province will assume assessment responsibilities. The first option is for the Province to assume immediate control of the DIP assessments or secondly, to allow for a hybrid contract where the municipalities’ current assessors would continue to provide DIP assessments but the province would reimburse the municipality for the service. Kneehill County administration is recommending the hybrid contract DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    The hybrid contract has the advantage of allowing some continuity of industrial assessments throughout the transition period. All of the County’s assessment costs are covered as well as a small portion of our own internal costs. Continuity in the assessment will smooth out possible “ups’ and “downs” in the transition assessments. The costs are outlined below and the final contract requires Provincial approval. COSTS/SOURCE OF  FUNDING:  2018 Operating Budget. Assessment contract 2018: $108,500 $104,000. 2019: $109,000. 2019: $111,000. $7,000 per year County costs. ENGAGEMENT: Website, Social Media   LINK TO STRATEGIC PLAN:  ATTACHMENTS: Government of Alberta Draft Contract RECOMMENDED ACTION:    That Council direct Administration to enter into a hybrid contract in regards to DIP assessments.   COUNCIL OPTIONS:  1. Approve the request as presented 2. Deny the request as presented 3. Amend the request as presented 4. Receive for information   MOTION:  That Council directs Administration to enter into the hybrid model contract with the Province of Alberta in regards to DIP assessments. ______________________ Prepared By: Al Hoggan ___________________ Approved By: Al Hoggan ______________________ Reviewed By: Al Hoggan Chief Administrative Officer Chief Administrative Officer Chief Administrative Officer     Page 1   CONTRACT NUMBER: ________________________ THIS CONTRACT MADE EFFECTIVE THE _____ DAY OF ________________, _2018___ BETWEEN: HER MAJESTY THE QUEEN IN RIGHT OF ALBERTA, as represented by the Minister of Municipal Affairs (the “Province”) - and - Municipality (Contractor) (the “Contractor”) BACKGROUND The provincial assessor requires services to be provided and materials delivered related to the assessment of Designated Industrial Properties (DI Properties) and associated undertakings including defense of appeals and the Contractor agrees to provide these services and materials. Therefore the parties agree as follows: DEFINITIONS 1. In this Contract: (a) “Assessment Area” means the geographic location in which the Contractor is responsible for preparing DI Property assessments as set out in Schedule A; (b) “Business Day” means 8:15 am to 4:30 pm in Alberta from Monday through Friday excluding holidays observed by the Province; (c) “Contract” means this document, Schedules A, B, C, and D; (d) “DI Property” means designated industrial property, as defined in section 284(1)(f.01) of the Municipal Government Act as amended by section 21(a)(ii) of the Modernized Municipal Government Act), but for the purpose of this contract, does not include linear property; (e) Municipal Assessor” means the individual appointed through municipal bylaw or resolution to be the Municipal Assessor described in Schedule C; (f) “Effective Date” means the date first above written;   Page 2   (g) “FOIP Act” means the Freedom of Information and Protection of Privacy Act (Alberta), as amended from time to time; (h) “Major Plants” means the DI Properties listed in the Alberta Machinery and Equipment Assessment Minister’s Guidelines. (i) “Materials” means any work, information, records or materials, regardless of form, which are made, generated, produced or acquired by the Contractor or its employees, subcontractors or agents in the course of performing the Services; (j) “Municipality ” has the meaning given in the Municipal Government Act, Section (1)(s) (k) “Personal Information” means personal information as defined in the FOIP Act; (l) “provincial assessor” means the person designated to be the provincial assessor under section 284.1 of the Municipal Government Act; (m) “Services” means the work, duties, functions, and deliverables described in Schedule A; (n) “RFI” means a request for information prepared by an Appointed Assessor and sent to an assessed person; (o) “Tax Year” means each calendar year during the term of this contract; (p) “Term” means the contract period specified in clause 2. TERM OF CONTRACT 2. This Contract shall be effective from January 1, 2018 to December 31, 2020, unless terminated in accordance with this Contract and may be extended for up to two, one-year terms. 3. Either party in this contract may request in writing a one-time review of the terms in Schedule A and Schedule D only, such request must be received by December 1, 2018. The timeframe for the review period shall be January 1, 2019 to February 28, 2019. No further reviews or amendments will be considered for the balance of the term of the contract unless agreed to by both parties. PERFORMANCE OF SERVICES 4. The Contractor agrees to perform the Services in accordance with the provisions of this Contract and follow any directions from the provincial assessor regarding the performance of the Services. The Contractor represents and warrants that it will have on staff (or under contract) an assessor with the qualifications and expertise to fully perform the Services within the timelines required. PAYMENT   Page 3   5. The provincial assessor agrees to pay the Contractor a sum in compliance with schedule D in (Canadian funds) to perform the Services. (a) The Contractor shall be paid: i. the rates specified in Schedule D for completion of the Services in accordance with this Contract; ii. for pre-approved additional expenses actually incurred by the Contractor in performance of Services as set out in Schedule D; and iii. upon submitting an invoice and other supporting documentation required by the provincial assessor describing the Services for which payment is claimed. (b) The provincial assessor shall pay the Contractor within 30 days of receipt of an invoice provided the requirements of clause 4(a) have been met. (c) The provincial assessor represents and warrants that, as the purchaser of the Services provided under this Contract, no amount payable under this Contract is subject to the Goods and Services Tax (GST) or Harmonized Sales Tax (HST) under Part IX of the Excise Tax Act (Canada) as amended. The Government of Alberta’s GST Registration Number is 1240 72513 RT0001. 6. Where necessary, the provincial assessor may order the re-execution of any Services or Materials which are not performed in accordance with the provisions of this Contract, in which case the Contractor shall re-execute the Services or Materials at the Contractor’s expense in accordance with this Contract. RECORDS AND REPORTING 7. The Contractor shall: (a) keep and maintain in accordance with Canadian generally accepted accounting principles complete and accurate accounting books, accounting records and accounts relating to this Contract and, on demand, provide to the provincial assessor these documents to examine, audit and make copies and take extracts; and (b) keep the documents referred to in clause 7(a) for three years following the completion or termination of this Contract. 8. The Contractor shall submit to the provincial assessor, a copy of any written report on DI property: (a) any time the municipal assessor sends such reports to the municipal administration in accordance with (Delegation of Authority). (b) upon request by the provincial assessor. In this case, such reports will include information on:   Page 4   i. the services completed during that reporting period; ii. the time schedule for those portions which are not completed; and iii. any other information requested by the provincial assessor in relation to the completion of this Contract. NON-ASSIGNABILITY AND SUBCONTRACTING 9. (a) The Contractor shall not: i. assign or otherwise dispose of any of its rights, obligations or interests in this Contract; or ii. subcontract the Services (other than as specified in Schedule C) without the prior written consent of the provincial assessor. The response from the provincial assessor shall be supplied within 30 days of the request, and will not be unreasonably withheld. (b) When the Contractor retains any subcontractor(s) in connection with performance of the Services, the Contractor shall: i. be responsible for remunerating the subcontractor(s); ii. be responsible for the performance and activities of the subcontractor(s); and iii. contractually obligate the subcontractor(s) to take action, or refrain from taking action, as necessary to enable the Contractor to fulfill its obligations under this Contract. PERSONNEL REPLACEMENT 10. (a) The Contractor shall not replace the Municipal Assessor, subcontractor or agent identified in Schedule C, or appoint a new Municipal Assessor, subcontractor or agent, to perform the Services without the prior written approval of the provincial assessor, which approval shall not be unreasonably withheld.   Page 5   COMPLIANCE 11. The Contractor shall: (a) comply with the provisions of all laws, now in force or in force after the signing of this Contract, that expressly or by implication apply to the Contractor in performing the Services; and (b) when the Workers’ Compensation Act (Alberta), as amended from time to time, applies, and upon request from the Province, deliver to the Province a certificate from the Workers’ Compensation Board showing that the Contractor is registered and in good standing with the Board. MATERIAL OWNERSHIP 12. (a) Ownership of all Materials including any associated copyright, patent, trade secret, industrial design or trade mark rights belongs to the provincial assessor as they are made, prepared, developed, generated, produced or acquired under this Contract. The Materials shall be delivered to the provincial assessor upon completion or termination of this Contract, or upon request by the provincial assessor. (b) Ownership of any work, information, records or materials, regardless of form, including copyright, patent, industrial design or trademark which was owned by the provincial assessor, the Contractor or a third party prior to the Effective Date remain the property of each party respectively. This does not apply to DI property assessment records under clause 3(a) of Schedule A1 of this contract. (c) Where any work, information, records or materials, regardless of form, including copyright, patent, industrial design or trademark owned by the Contractor prior to the Effective Date (“Contractor Materials”) is reproduced or incorporated in the Materials, the Contractor grants to the provincial assessor a perpetual, irrevocable, non-exclusive, royalty-free license to use, reproduce or distribute those Contractor Materials, for any purpose. (d) The Contractor i. irrevocably waives in whole all moral rights, and ii. shall ensure that its employees, subcontractors and agents irrevocably waive in whole all moral rights, in and to the Materials in favor of the provincial assessor and the provincial assessor’s assignees and licensees. Upon request by the provincial assessor, the Contractor shall deliver to the provincial assessor copies of the waivers obtained from its employees, subcontractors and agents engaged in providing the Services.   Page 6   (e) Prior to reproducing or incorporating any third party copyright materials into the Materials, the Contractor must obtain adequate and satisfactory written permission from the copyright holder and be held on file and upon request copies must be provided to the provincial assessor. The Contractor shall cooperate with the provincial assessor in protecting the Province’s ownership or intellectual property rights in the Materials. NON-DISCLOSURE OF INFORMATION 13. (a) Except as provided in clauses 12 and 13, all information, regardless of form, including Personal Information, that is obtained, generated, provided or collected by the Contractor in the performance of the Services (the “provincial assessor’s Information"), shall not be disclosed or published by the Contractor without the prior written consent of the provincial assessor. The provincial assessor will respond to the written request within 30 calendar days. The Contractor may disclose the provincial assessor’s Information to employees, subcontractors or agents of the Contractor, to the extent of their need to know and for the purpose of performing the Services, provided that the Contractor has a confidentiality agreement with the agent or permitted subcontractor containing confidentiality provisions substantially similar to this Contract. (b) Subject to clause 14(b), the Contractor’s obligations in clause 13(a) do not apply to information or documents which: i. are or become publicly available through no act or omission of the Contractor; ii. are independently developed without benefit of the provincial assessor’s Information; iii. are received by or from a third party without restriction and without a breach of an obligation of confidentiality; or iv. are requested pursuant to Sections 299.1, 299.2 and 300.1 of the MGA. Requests made under these sections of the MGA shall be responded to by the municipal assessor on behalf of the provincial assessor. (c) The Contractor shall retain the provincial assessor’s Information as confidential and shall make reasonable security arrangements against unauthorized access, use, disclosure, loss, destruction or alteration of the provincial assessor’s Information. The Contractor shall immediately advise the provincial assessor of any unauthorized access, use, disclosure, loss or destruction of the provincial assessor’s Information, and shall provide the provincial assessor any assistance reasonably required to rectify such a situation. (d) The Contractor shall return or deliver the provincial assessor’s Information to the provincial assessor upon completion or termination of this Contract, or upon request of the provincial assessor.   Page 7   (e) The provincial assessor’s information may be disclosed to the extent required by law or court order, provided that the provincial assessor is given reasonable notice and opportunity to seek to prevent or limit its disclosure. (f) No press release, public announcement or other public commentary relating to this Contract and the contractor’s duties under this Contract shall be made by the Contractor without the prior written approval of the provincial assessor. FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY 14. (a) The Contractor acknowledges that this Contract, including without limitation the name of the Contractor, fees payable, the Term, and details of the Services may be subject to disclosure under the FOIP Act. The Contractor further acknowledges that the FOIP Act applies to the provincial assessor’s Information collected, used or disclosed in the performance of Services, and the Contractor shall adhere to the FOIP Act in its collection, use and disclosure of any Personal Information. (b) The Contractor shall not collect, use or disclose any Personal Information under this Contract except as reasonably required to fulfill its obligations under this Contract, or as otherwise expressly authorized in writing by the provincial assessor. Personal information means any recorded information about an identifiable individual and includes information identified under Section 1 of the FOIP Act (c) Upon request, the Contractor shall, within five Business Days, provide to the provincial assessor any records that are requested under the access provisions of the FOIP Act that are in the custody or under the control of the Contractor. Should the Contractor receive an access request under the FOIP Act, the Contractor shall not respond to it, but shall immediately forward the access request to the provincial assessor for further handling. (d) In providing the Services the Contractor shall make every reasonable effort to ensure that Personal Information that is to be or is actually used to make a decision that directly affects an individual, is both complete and accurate. At the provincial assessor’s request, the Contractor must correct, within five Business Days of the request, Personal Information that the Contractor may have either collected or compiled about an individual pursuant to this Contract. (e) The Contractor shall: i. protect Personal Information against any unauthorized access, use, disclosure, loss, destruction or alteration; ii. immediately advise the provincial assessor of any actual or potential unauthorized access, use, disclosure, destruction or alteration of Personal Information and provide all reasonable assistance to the provincial assessor to prevent or remedy the same; and   Page 8   iii. provide the provincial assessor with any information regarding the Contractor’s security measures that the provincial assessor may require to verify compliance with the FOIP Act. (f) The Contractor shall store only in Canada all records of Personal Information which are disclosed to the Contractor under this Contract, including records that are collected, used or stored on behalf of the provincial assessor. (g) The Contractor shall act on any direction that the provincial assessor may provide with regard to the use, collection, access, security, disclosure, alteration, loss or destruction of the Personal Information. INDEMNITY AND LIABILITY 15. (a) Each party shall indemnify and hold harmless the other, its employees and agents against and from any and all third party claims, demands, actions, or costs (including legal costs on a solicitor-client basis) to the extent arising from i. that party’s breach of this Contract, or ii. the negligence, other tortious act or willful misconduct of that party, or those for whom it is legally responsible, in relation to the performance of its obligations under this Contract. (b) The Contractor shall indemnify and hold harmless the provincial assessor against and from any loss or damage to the real or personal property of the provincial assessor to the extent arising from the Contractor’s breach of this Contract or from the negligence, other tortious act or willful misconduct of the Contractor, or those for whom it is legally responsible. (c) The Contractor shall indemnify and hold harmless the province against any third party claim, whether or not the Contractor is in breach of this Contract INSURANCE 16. (a) The Contractor shall, at its own expense, and without limiting its liabilities or obligations under this Contract, insure its operations under a contract of general liability insurance in an amount not less than $2,000,000 inclusive per occurrence, insuring against bodily injury, personal injury, and property damage including loss of use thereof. (b) The Contractor shall maintain automobile liability insurance on all vehicles owned, operated or licensed in the name of the Contractor and used in the performance of the Services in an amount not less than $2,000,000.   Page 9   (c) The Contractor shall provide the provincial assessor with acceptable evidence of insurance, in the form of a detailed certificate of insurance, prior to commencing the Services and at any other time upon request of the provincial assessor. (d) The Contractor shall ensure that all its subcontractors obtain and maintain general liability insurance sufficient to meet the requirements in clause 16(a). (e) When requested by the provincial assessor, the Contractor shall provide evidence of endorsement to provide the provincial assessor with 30 days advance written notice of cancellation of insurance coverage. RELATIONSHIP OF PARTIES 17. The relationship of the Contractor to the provincial assessor in performing the Services under this Contract is that of an independent contractor, and nothing in this Contract is to be construed as creating an agency, partnership, joint venture or employment relationship between the Contractor and the provincial assessor. NOTICES 18. (a) Any notice to be made under this Contract is to be made in writing, and is effective when delivered to the address or transmitted by fax to the fax number, as follows: The Province: Municipal Affairs, Assessment Services Branch Address: 15th Floor, Commerce Place 10155-102nd Street Edmonton, AB T5J 4L4 Attention: Manager of Transitional Initiatives Centralized Industrial Property Assessment Unit Fax: 780-422-3110 Email: ma.asbcia.asmt@gov.ab.ca The Contractor: __________________________ Address: __________________________ __________________________ Attention: __________________________ Fax/Email: __________________________ The parties respectively designate for the time being, the individuals identified in this clause as having the authority to give notice, and notice given by these individuals is binding on the party giving the notice.   Page 10   (b) Either party may change its information in clause 18(a) by giving notice to the other in the manner described in clause 18(a). (c) Any notice personally served or sent by fax shall be deemed received when actually delivered or received, if delivery or fax transmission is on a Business Day, or if not on a Business Day, on the following Business Day. TERMINATION 19. (a) Either Party may at any time terminate this Contract, without cause, upon one hundred eighty (180) days written notice to the other Party. (b) If this Contract is terminated: i. all Materials made, prepared, developed, generated, produced or acquired by the Contractor, or its employees, subcontractors or agents under this Contract are the property of the provincial assessor; and ii. the provincial assessor shall only have to pay the Contractor for the Services completed in accordance with this Contract up to the effective date of termination. SAFETY AND SECURITY 20. The Contractor, its employees, subcontractors and agents when using any of the Province’s buildings, premises, equipment, hardware or software shall comply with all safety and security policies, regulations or directives relating to those buildings, premises, equipment, hardware or software. PARTIES’ REPRESENTATIVES 21. (a) The Province designates the Manager of Transitional Initiatives of the Department of Municipal Affairs as the Province’s representative for communications and ongoing contact between the Province and the Contractor in matters relating to this Contract, other than giving notice pursuant to clause 18(a). (b) The Contractor designates as the Contractor’s representative for communications and ongoing contact between the Province and the Contractor in matters relating to this Contract, other than giving notice pursuant to clause 18(a). (c) Either party may change its designated representative above by sending written notice to the other party of such change.   Page 11   CONFLICT OF INTEREST AND ETHICAL CONDUCT 22. (a) The Contractor shall ensure that nothing appears to be a conflict of interest or an apparent conflict of interest on the part of the Contractor or its employees, subcontractors or agents in relation to the Services, and all Services shall be performed in a manner consistent with high ethical standards, including without limitation to the following: i. the Contractor and its employees, subcontractors and agents shall not influence, or seek to influence, or otherwise take part in a decision of the Province knowing that the decision might further their private interests; ii. where the Services involve providing advice, making recommendations to the provincial assessor or exercising discretionary authority regarding a right, permission, privilege, status, contract or benefit, then such advice, recommendations or discretion must be provided, made or carried out impartially and without bias; iii. except for payment as set out in this Contract, the Contractor and its employees subcontractors or agents shall not give or accept any collateral gift, payment, commission or other direct benefit arising from or connected to the performance of the Services; iv. the Contractor and its employees, subcontractors and agents shall not have any financial interest in the business of a third party that causes, or would appear to cause, a conflict of interest in connection with the performance of the Services; v. the Contractor, upon request by the provincial assessor, shall deliver copies of all written ethical standards, conflict of interest policies and codes of conduct established or observed by the Contractor in its business practices or in relation to its employees, subcontractors or agents; and vi. the Contractor shall comply with, and ensure that, its employees, subcontractors and agents comply with, the Lobbyists Act (Alberta), as amended from time to time. (b) In the event the Contractor becomes aware of any matter that causes or is likely to cause a conflict of interest in relation to the performance of the Services, the Contractor shall immediately disclose such matter to the provincial assessor in writing. Upon such disclosure, the Contractor shall not commence or continue performance of the Services without the prior written consent of the provincial assessor. If the provincial assessor is of the opinion the Contractor or its employees, subcontractors or agents are in a conflict of interest, the provincial assessor may immediately terminate this Contract. SURVIVAL OF TERMS 23. Notwithstanding any other provision of this Contract, those clauses which by their nature continue after the conclusion or termination of this Contract shall continue after such completion or termination, including without limitation the following:   Page 12   (a) clause 7 Records and Reporting; (b) clause 12 Material Ownership; (c) clause 13 Non-Disclosure of Information; (d) clause 14 Freedom of Information and Protection of Privacy; and (e) clause 15 Indemnity and Liability. GENERAL 24. In the case of conflicts or discrepancies among this document and the Schedules attached to this document, the documents shall take precedence and govern in the following order: (a) The body of this document, and (b) The Schedules to this document. 25. Time is of the essence of this Contract. 26. This Contract contains the entire agreement of the parties concerning the subject matter of this Contract and except as expressed in this Contract, there are no other understandings or agreements, verbal or otherwise, that exist between the parties. 27. Any waiver by either party of the performance by the other of an obligation under this Contract must be in writing, and such waiver does not constitute a continuing waiver of the performance of that obligation unless a contrary intention is expressed in writing. 28. The rights and remedies of the provincial assessor under this Contract are cumulative and any one or more may be exercised. 29. The Parties may amend this Contract only by mutual written agreement signed by the parties. 30. This Contract shall be governed by and interpreted in accordance with the laws in force in Alberta, and the parties irrevocably attorn to the exclusive jurisdiction of courts in Alberta. 31. This Contract shall be for the benefit of and binds the successors and assigns of the parties. 32. The headings in this Contract are inserted for convenience of reference only and shall not affect the meaning or construction of this Contract. 33. In this Contract words in the singular include the plural and words in the plural include the singular. 34. This Contract may be executed in counterparts, in which case (i) the counterparts together shall constitute one agreement, and (ii) communication of execution by fax transmission or e-mailed in PDF shall constitute good delivery.   Page 13   HER MAJESTY THE QUEEN IN RIGHT OF ALBERTA, as represented by the Minister of Municipal Affairs Per: _________________________________ Signature _________________________________ Print Name _________________________________ Title _________________________________ Date (Name of Contractor) Per: _________________________________ Signature _________________________________ Print Name _________________________________ Title _________________________________ Signature _________________________________ Print Name _________________________________ Title _________________________________ Date   Page 14     Page 15 Schedule A – Services to be Provided by the Contractor 1. The Contractor will provide the Services under this Contract for the following Assessment Area(s): a. The municipal boundary of [Municipality] 2. With respect to DI Property in the municipality for the Tax Year, the Municipal Assessor shall (a) Conduct pre-assessment consultations with DI Property owners and their agents; (b) Determine the inventory of DI Properties in accordance with clause 2(a) of this Schedule; (c) Obtain all of the information necessary to assess DI Properties and to prepare assessment roll entries for DI Properties, including by issuing RFIs to DI Properties owners and reviewing RFI responses, and by inspecting DI Properties, where necessary; (d) Prepare annual and supplementary assessments for DI Properties, this includes amended assessments under s.305 of the MGA; a. Supplementary assessments are only prepared if a Supplementary Assessment Bylaw for the municipality has been established. (e) Provide all necessary DI Property assessment information to the provincial assessor for the purposes of preparing; a. annual DI Property assessment notices, and b. supplementary assessment notices, in accordance with clause 3 of this Schedule; (f) Identify assessment-relevant changes to DI Properties, and a. advise which annual assessments for DI Properties defined as major plants should be amended, if any, b. must consult with and obtain written approval from the provincial assessor before working on an amended assessment for DI properties defined as major plants, c. if approval is granted under subsection b., prepare the amended DI Property assessments, and d. provide all necessary information to the provincial assessor in accordance with clause 3 of this Schedule for the purposes of preparing the amended DI Property assessment notices; (g) Provide any information required by the provincial assessor for the purposes of quality assurance of DI Property assessments;   Page 16 (h) Provide communications services in accordance with clause 5 of this Schedule; (i) Provide information to the provincial assessor or on the provincial assessor’s behalf, to meet the requirements of any access to information requests that may be made to the provincial assessor; and (j) Provide complaint support services in accordance with clause 4 of this Schedule. 3. The Contractor shall determine the completeness of the DI Property assessment roll by identifying all assessable DI Properties in the municipality for the Term of the Contract, as well as assessment-relevant changes to DI Properties. The Contractor shall inspect (a) existing DI Properties, and (b) new development and newly constructed properties, as may be required, to determine whether these properties are assessable as DI Property, and whether any changes are required to their assessments due to additions, changes or subtractions to the property, or changes as a result of legislation or policy changes which would result in a change to the property’s assessment, as per the time table in Schedule B. 4. The Contractor shall provide all necessary support to the provincial assessor’s response to assessment complaints respecting assessments prepared by the Contractor, in accordance with the provincial assessor’s directions. Necessary support shall include: (a) Appearing before and giving evidence to the Municipal Government Board (MGB), including by employees, subcontractors and agents, as may be required, arising from the Contractor’s preparation of assessments; (b) Preparing documents as may be required for the purposes of responding to the assessment complaints, including the production of evidence and will-say statements, according to the timelines established by the legislation; (c) Provide advice to the provincial assessor with respect to the settlement of assessment complaints, including any amended assessments; and (d) Take no action to unduly expose the provincial assessor to an award of costs against the provincial assessor for the conduct of the Contractor. 5. The Contractor will provide support for the following stakeholder/ratepayer communications services: (a) Any routine stakeholder/ratepayer inquiries related to the preparation of the DI Property assessments; (b) Any information requested by the municipality required to support administration of the municipal budget process.   Page 17 (c) Any requests for access to assessment records under section 299.1 of the Municipal Government Act (d) Any requests for access to summary of the assessment under section 300.1 of the Municipal Government Act. (e) Any requests for access to assessment record under section 299.2 of the Municipal Government Act. Information will be provided to the municipal assessor on behalf of the provincial assessor, in accordance with s.301(2) of the Municipal Government Act, the regulations and the Delegation of Authority from the provincial assessor. (f) The provision of access to information under this section must be in accordance with the Freedom of Information and Protection of Privacy Act as described under clause 14 of this contract.   Page 18 Schedule A1 – Standards to be met by the Contractor 1. Standards of Practice The Contractor will adhere to (a) all of the legislative requirements, and (b) the directions provided by the provincial assessor, for assessing DI Properties and adherence to performance standards in performing other services in accordance with this Schedule. 2. Health and Safety (a) The Contractor is responsible for the health and safety of its staff while on sites, including providing proper training and ensuring appropriate personal protective equipment is used. (b) The Contractor must provide health and safety training as required by property owners for access to DI properties and as required to meet industry standards and provisions the Workers Compensation Act and its associated regulations. 3. Ownership of Records (a) All DI Property assessment records for the [Municipality] in the possession of the Contractor or [Municipality] become the property of the provincial assessor. (b) Where possible digital photographs of all buildings and facilities should be taken and stored in the Contractor’s office. (c) Upon completion of the Contract the Contractor shall provide all digital and hard copy DI property assessment records to the provincial assessor. 4. Quality Management (a) The Contractor shall perform the Services with reasonable skill, care and diligence and in accordance with any applicable industry standards of suppliers of services similar to, or the same as, the Services described in this Contract. 5. Independence of Municipal Assessor (a) The Municipal Assessor and its staff will undertake the services free from interference, influence, and duress from external parties, including those within the municipal administration or elected officials. (b) Appropriate information barriers will be utilized to protect the municipal assessor from actual or perceived conflicts of interest arising from proximity of the Contractor and those within the administration or elected officials.   Page 19  Materials pertaining to the services are to be insulated from unnecessary access. This includes electronically through the use of passwords, or through the use of private lockable offices or storage cabinets. 6. Complaint by a Municipality (a) The Municipal Assessor and any municipal employee, subcontractor, or agent as a participant in the preparation of the Services in this Contract may not be involved in or participate in any manner, in any complaint filed by the municipality on the assessment of a DI property in the municipality. (b) If a municipality files a complaint against a DI Property assessment and the Municipal Assessor believes he or she is in a conflict, they will have the option to recuse himself or herself from the complaint process. The Municipal Assessor must provide notification and evidence of such conflict in writing to the provincial assessor.     Page 20 Schedule B – Services Timetable 1. The Contractor will perform the Services in accordance with the schedule specified as follows: Service/Deliverable Completion Date (a) Annual assessments due to the provincial assessor January 15 annually (b) Provide supplementary and amended assessments to the provincial assessor Note: Supplementary only if Supplementary Assessment Bylaw established. End of the month in which the assessment has been completed (c) Inspections of existing DI properties 5-year cycle (20% annually) (d) Inspections of all new or upgraded DI properties Annually (e) Inspections of Major Plants As required based on information provided in the RFI   Page 21 Schedule C –Contractor Personnel 1. Human Resource Requirements Municipal Assessor The individual appointed as the Municipal Assessor must meet the following: (a) be appointed as the Municipal Assessor by bylaw or municipal council resolution for the [municipality]. (b) meet the provisions set out in the Qualifications of Assessor Regulation, AR 233/2005 and hold the qualifications for the position and hold the certifications, education, and experience required to provide the Services. The above two requirements must be met in order for the Municipal Assessor to be formally delegated the authority from the provincial assessor to prepare assessments for DI Properties. The Municipal Assessor is authorized to engage such other staff resources as required to provide the Services, subject to Clause 10 of this Contract. 2. Training The Contractor will: (a) Provide continuing education for those working on the assessments of DI Properties within the [Municipality]. Any training of Contractor’s staff is the sole responsibility of the Contractor. (b) The provincial assessor may provide procedures, best practices, manuals, bulletins, standards of practice, and the like to the Contractor for dissemination to the staff involved in providing the Services. The Contractor is required to incorporate these materials into their assessment practices and ongoing training. (c) The provincial assessor’s office may facilitate and provide training at its discretion, including providing a facility for the training, but the travel and other associated costs for the Contractor’s staff to attend the training will be at the Contractor’s expense. 3. Facilities and Equipment The Contractor will provide the Facilities in order to perform the Services including office space for staff, storage of materials, and IT infrastructure as required. 4. Computer Systems and Software The Contractor will: (a) Provide appropriate computer assisted mass appraisal (CAMA) software, the pro-rated cost of which shall be reimbursed in accordance with Schedule D.   Page 22 (b) Provide other appropriate software, and all required hardware, at the Contractor’s sole expense, required to provide the DI Property assessment services. (c) Provide the annual property assessment electronically in a format compatible with the Municipal Affairs’ assessment software. (d) Provide security for all property assessment data through regular backups. Any system malfunctions resulting in a loss of assessment data or requiring re-entry of assessment data will be remedied at the sole expense of the Contractor.   Page 23 Schedule D – Contractor Fees 1. Pricing – Annual Assessment Functions Payments under the Contract will be as follows for Annual Assessment Functions: Service or Deliverable Year one (2018) Municipal cost of preparing DI Property Assessments Fixed Price $ Rate Maximum CAMA Costs CAMA licensing reimbursement Per Parcel 1.25 $ Per Major Plant $500 $ Year one only One time Data conversion and system consolidation $ Total: Fixed Price, one time data conversion plus Maximum CAMA Reimbursement $ CAMA licensing and Data Conversion amounts for year one shall be invoiced in the first quarterly payment (March 15, 2018) Service or Deliverable Year 2 and 3 (2019 & 2020) Municipal cost of preparing DI Property Assessments Fixed Price $ Rate Maximum CAMA Costs CAMA licensing reimbursement Per Parcel 1.25 $ Per Major Plant $500 $ Total: Annual Fixed Price plus Maximum CAMA Reimbursement $   Page 24 CAMA licensing amounts for year two and three shall be invoiced in the first quarterly payments (March 15, 2019 and March 15, 2020) All other payments in the schedule shall be invoiced quarterly in each year of the contract on the following dates: March 15, June 15, September 15, & December 15. Pricing for Annual DI Property Assessment functions as listed in Schedule A is inclusive of all costs to complete the Services, including: (a) Staff resourcing (b) Travel (c) Overhead (d) Staff training (e) Field inspections (f) Issuance of correspondence (g) Analysis of provided information (h) IT costs including maintenance, licensing, and fees (i) Preparation of assessments 2. Pricing – Non-Routine Assessment Functions All additional expenses for non-routine assessment functions must be pre-approved by the provincial assessor and will be reimbursed if incurred by the contractor in performance of the services. This provision pertains to Services including: (a) The costs associated with the preparation and appearance on complaints filed to the Municipal Government Board or escalated to a judicial review and higher. (b) The costs associated with assessing new or significant additions to DI property defined as major plants. (c) The provincial assessor will pay all pre-approved additional expenses actually incurred by the Contractor in the performance of the Services.   Page 25 (d) Expenses contemplated under this provision include: i. Pre-approved legal support for DI property assessment complaints ii. Pre-approved specialist consultant(s) support for new DI property, additions to DI property or assessment complaints filed against DI property. THE CHALLENGE The challenge Canada faces is to ensure that all of our entrepreneurs, in all regions of the country, have ready access to the level of financing and support they need to build businesses that can compete in today’s challenging business environment. Canada’s entrepreneurs need a sufficient supply of capital to start and grow enterprises that can commercialize new ideas into valuable products and services. We need to encourage and nurture that development to ensure we can create the high-quality jobs that are needed throughout the country. Unless we are able to grow and sustain a diverse group of strong, innovative and productive businesses in both urban and rural Canada, our long-term ability to provide quality products, on time and at a competitive price to world markets will be seriously compromised. Created or maintained an average of 4.1 jobs per business supported (8.4 jobs in 2014); Helped businesses perform better, create more jobs and pay better wages than non CFO-assisted businesses; Helped generate additional federal tax dollars; Addressed broad local and regional economic challenges through community economic development (CED) initiatives. MAXIMIZING THE POTENTIAL OF THE COMMUNITY FUTURES PROGRAM PROPOSAL FOR A RENEWED PARTNERSHIP WITH THE FEDERAL GOVERNMENT COMMUNITY FUTURES: A PROVEN MODEL OF SUSTAINABLE DEVELOPMENT The success of the Community Futures Program (CFP) has been nothing short of phenomenal. Since 1985, Community Futures Organizations (CFOs) have: Disbursed over 125,000 small business loans for a total investment of $4.8 billion; Created well over 500,000 jobs across Canada; Grown their initial investment funds from $570 million to over $1.2 billion; From April 1, 2002 to March 31, 2014, leveraged $6 billion through their investments to make a total investment of $9.2 billion into Canada’s rural economy; MINISTERIAL BRIEF Community Futures is capable of much more. But, to be able to perform at maximum capacity and achieve its full potential, the Community Futures Program needs to be strengthened. 1. MODERNIZATION OF THE COMMUNITY FUTURES PROGRAM CFOs need to be given greater freedom to help build a business community that embraces change, is willing to take smart risks and is sufficiently resourceful to create new products and services. We need greater autonomy and flexibility regarding the use of our investment funds: CFOs need to be given the freedom to use the interest that has been generated through the use of their investment funds in the ways that they feel will best serve the communities in their service area. CFOs should have the opportunity to provide financial assistance to any SME or social enterprise, up to a limit of $300,000. CFOs should have the ability to charge a rate of interest that they feel is appropriate, while ensuring they are not in competition with private sector lenders. The CFOassisted clients should not be penalized for their inability to access financing from traditional lenders. 2. APPROPRIATE, EQUITABLE AND STABLE PROGRAM FUNDING a. Funding caps applied more than ten years ago, combined with inflation, have served to seriously reduce the capacity of the CFOs to provide the level of service that their clients and communities require. As such, the current level of funding that is being applied to the operation of CFOs is insufficient. We need adequate, equitable and indexed five-year funding agreements for CFOs, in all regions of the country. A minimum, average operational funding level of $400,000, with a maximum limit of $600,000, should be established across Canada. b. CFO-assisted entrepreneurs need to be encouraged to invest in growing their business operations. To be able to properly support the growth and expansion plans of our clients, the maximum total amount of contributions that may be made to CFOs for their Investment Fund should be increased from $6 million to $10 million. The maximum cumulative amount of contribution funding for any Investment Fund Pool (i.e., Common Fund) should also be increased from $35 million to $50 million. c. Insufficient funding has been allocated for local community economic development (CED) initiatives. A special Sustainable Community Fund of $100 million should be established for use by CFOs to support local projects that promote innovation and resilience in their regions. The Sustainable Community Fund would be administered by the Regional Development Agencies (RDAs) in partnership with the CFOs. 3. INTEGRATED PROGRAM POLICY DEVELOPMENT AND EVALUATION a. We are eager to assist Minister Bains and his Department in fulfilling the mandate to improve the quality and impact of federal programs that support innovation, scientific research and entrepreneurship. This can be more effectively achieved during this important period of program revitalization and renewal through the establishment of a direct and open channel of communication between the Community Futures Network of Canada and Innovation, Science and Economic Development Canada. b. CFOs and their networks need to be directly involved in all aspects of the CFPs’ evaluation process. An open and inclusive process, involving all of the expertise that we have available to us, will help ensure that the efforts applied to evaluating our accomplishments are the most effective. 4. COLLABORATION IN FEDERAL PROGRAM DELIVERY We believe that the CFOs and their networks represent a valuable infrastructure that can be of assistance to the Government of Canada and should be considered as well-suited delivery agents for a broad range of other federal programs and services across Canada, particularly those that relate, in one way or another, to Canada’s Innovation Agenda. Please accept these proposals as a list of positive and constructive ways we feel the Community Futures Program can be strengthened so that we can work more effectively with the federal government in helping to build Canada as a global centre for innovation. We trust they will receive a favourable response. ACHIEVING THE FULL POTENTIAL OF THE COMMUNITY FUTURES PROGRAM FEBRUARY2017 Kneehill Regional Family and Community Support Services January 9, 2018 Meeting Minutes 1 A Regular Meeting of the Kneehill Regional Family and Community Support Services (FCSS) was held at the Kneehill Regional FCSS Office in Three Hills, Alberta on January 9, 2018, commencing at 6:58 p.m. PRESENT: Kenneth King Kneehill County Councilor Representative and Chairperson Cheryl Lumley Town of Trochu Councilor Representative and Vice Chairperson Sonia Ens Village of Linden Councilor Representative Marilyn Sept Town of Three Hills Councilor Alternate Representative Lucy Ann Daubert Village of Acme Councilor Alternate Representative Shelley Jackson Berry Kneehill Regional FCSS Director Angie Stewart Recording Secretary ABSENT: Kelly Garret Village of Carbon Councilor Representative Board Package (attached and forming part of the minutes) BOARD PACKAGE The following documentation has been distributed to the Board:  Agenda  KCRP Quick Reference Summary  November 28, 2017 organization meeting minutes  November 28, 2017 regular meeting minutes  Kneehill Regional FCSS Director Board Report  Correspondence  KRFCSS YTD financials  KCRP YTD financials  CBI YTD financials  PLC YTD financials  ECD YTD financials  Volunteer Week Enhancement Funding letter  KRFCSS Policy and Procedure Manual  Service Capacity Review CALL TO ORDER Mr. King called the meeting to order at 6:58 p.m. AGENDA 1.0 Adoption of Agenda Mrs. Jackson-Berry requested the addition of 7.4 KCRP Policy Review. Documents have been added to board package. 01/18 Mrs. Ens moved approval of the agenda as amended. CARRIED DELEGATION 2.0 Delegation 2.1 Kneehill Community Resource Program Family Resource Workers Yvonne Wilson and Ashley Campbell from the Kneehill Community Resource Program MINUTES 3.0 Approval of Minutes 02/18 Mrs. Lumley moved approval of the November 8, 2017 organizational meeting minutes. CARRIED 03/18 Mrs. Sept moved approval of the November 8, 2017 regular meeting minutes. UN A P P R O V E D Kneehill Regional Family and Community Support Services January 9, 2018 Meeting Minutes 2 CARRIED BUSINESS 4.0 Business Pending from the Minutes ARISING No business pending DIRECTOR’S 5.1 Director’s Report REPORT FCSS  Written report attached.  FCSS was approached by the Three Hills Food Bank with a request for FCSS to take over the intake and screening process. After review, and concerns over the amount of time involved, the board has directed FCSS staff to develop a toolkit of resources with a regional focus. CORRESPONDENCE  Written report attached. KNEEHILL COMMUNITY RESOURCE PROGRAM KCRP)  Written report attached COMMUNITY BUILDING INITIATIVE (CBI)  Written report attached PARENT LINK CENTRE (PLC)  Written report attached SENIORS OUTREACH  Written report attached  The board has directed Mrs. Jackson-Berry to arrange a time with Seniors Outreach to have a picture of Kneehill Regional FCSS presenting a funding cheque to the Seniors Outreach board. 04/18 Mrs. Ens moved to receive the Director’s report. CARRIED FIN REPORTS 6.0 Financial Reports The Board reviewed the financial reports. 05/18 Mrs. Lumley moved acceptance of the financial reports. CARRIED NEW BUSINESS 7.0 New Business 7.2 Kneehill Regional FCSS Policy Review Full policy review was tabled until next meeting. Due to new Employment Standards policies implemented by the Alberta Government on January 1, hours of work and overtime policies were amended and presented to the board for approval. 06/18 Mrs. Ens accepted the changes to the Kneehill Regional FCSS Policy Review as presented. CARRIED 7.4 KCRP Policy Review Due to new Employment Standards policies implemented by the Alberta Government on January 1, hours of work and overtime policies were amended. and presented to the board for approval. 07/18 Mrs. Sept accepted the changes to the Kneehill Regional FCSS Policy Review as presented. CARRIED UN A P P R O V E D Kneehill Regional Family and Community Support Services January 9, 2018 Meeting Minutes 3 7.1 Volunteer Alberta – Volunteer Week Grant 08/18 Mrs. Lumley moved that Kneehill Regional FCSS apply for the 2018 Volunteer Week Enhancement Fund Grant on behalf of Acme, Carbon, Linden, Three Hills, Trochu and Kneehill County. CARRIED 7.3 Kneehill Regional FCSS Service Capacity Review 09/18 Mrs. Daubert accepted the service capacity review as information CARRIED NEXT MEETING 8.0 Next Meeting The next meeting date was scheduled for Tuesday, March 13, 2018 at the Kneehill Regional FCSS office in Three Hills, Alberta, commencing at 7:00 p.m. ADJOURNMENT 9.0 Adjournment The meeting adjourned at 8:45 p.m. Kenneth King, Chairperson Angie Stewart, Recording Secretary UN A P P R O V E D HIGHLIGTS OF MEETINGS: January 18, 2018 1. AGM 1.1. Election of Officers – 2018 Executive Committee Rural Co-Chair: Councillor Jean Bota, Red Deer County Urban Co-Chair: Mayor Terr y Leslie, Town of Sundre Board of Directors/Executive Committee: Mr. T. Ainscough, City of Red Deer (Resource) Councillor G. Bates, Town of Innisfail Councillor A. Campbell, Town of Stettler Councillor B. Campion, Town of Hanna Councillor M. Dawe, City of Red Deer Councillor B. Knight, Lacombe County Mayor R. Poole, Town of Blackfalds Mr. B. Shaw, City of Red Deer (Water Advisor/RDRMUG Resource) Mr. J. Slemp, Special Areas (Council Appointment) 1.2. 2017 Audit of RDRMUG Financials approved to be “piggybacked” with the Town of Drumheller 1.3. Town of Drumheller approved as Administrative Authority for 2018 1.4. Signing Authority: Any two of the following signatures were approved as signing authorities for RDRMUG Cheques – Mr. D. Drohomerski, CAO Town of Drumheller, Councillor J. Garbutt, Town of Drumheller, Mr. T. Fox, CAO - County of Stettler, Ms. Y. Cassidy, Asst. CAO – County of Stettler. 1.5. No changes to RDRMUG Bylaws. 2. REGULAR MEETING HIGHLIGHTS: 2.1. Presentation: Mr. A. Asselin, Executive Director, Alberta Water Council provided an update on the work being done by the Alberta Water Council along with an introduction to Clean Air Strategies Alliance. (presentation will be on RDRMUG www site) 2.2. 2018 RDRMUG Operating Budget Approved. 2.3. Adoption of Toolkit for Source Water Protection in the Red Deer River Basin – Copy on RDRMUG www site, hard copies available on request. 2.4. Adoption of Toolkit Implementation as presented. 2.5. Confirmation of 2018 Meeting Dates are: March 15, May 17, July 19, September 20 and November 15 2.6. Executive Director’s contract renewed for 2018 at same rate as 2017. This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. All categories contain "Attempted" and/or "Completed" CATEGORY Trend 2013 2014 2015 2016 2017 Homicides & Offences Related to Death 0 0 0 0 1 Robbery 0 0 0 0 0 Sexual Assaults 3 0 7 3 2 Other Sexual Offences 1 0 1 1 0 Assault 15 8 13 15 21 Kidnapping/Hostage/Abduction 0 0 1 2 0 Extortion 0 0 0 0 0 Criminal Harassment 11 5 6 5 14 Uttering Threats 8 7 2 10 4 Other Persons 0 1 0 0 0 TOTAL PERSONS 38 21 30 36 42 Break & Enter 7 15 10 15 31 Theft of Motor Vehicle 6 10 5 16 17 Theft Over $5,000 4 9 4 5 4 Theft Under $5,000 31 21 39 46 68 Possn Stn Goods 5 4 4 2 9 Fraud 10 12 11 14 6 Arson 1 1 1 3 2 Mischief To Property 34 26 23 30 27 TOTAL PROPERTY 98 98 97 131 164 Offensive Weapons 4 3 2 4 2 Public Order 0 0 0 0 0 Disturbing the peace 5 10 6 8 7 OTHER CRIMINAL CODE 13 20 11 12 16 TOTAL OTHER CRIMINAL CODE 22 33 19 24 25 TOTAL CRIMINAL CODE 158 152 146 191 231 January-05-18 Drumheller Provincial Detachment Statistical Comparison January to December: 2013 - 2017 This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. All categories contain "Attempted" and/or "Completed" CATEGORY Trend 2013 2014 2015 2016 2017 Drug Enforcement - Production 0 3 0 0 0 Drug Enforcement - Possession 23 13 6 1 1 Drug Enforcement - Trafficking 7 4 4 3 2 Drug Enforcement - Other 0 0 0 0 0 Total Drugs 30 20 10 4 3 Federal - General 2 3 0 1 1 TOTAL FEDERAL 32 23 10 5 4 Liquor Act 6 3 3 3 5 Other Provincial Stats 31 28 31 38 49 Total Provincial Stats 37 31 34 41 54 Municipal By-laws Traffic 1 0 0 1 1 Municipal By-laws 10 5 3 3 10 Total Municipal 11 5 3 4 11 Fatals 1 4 1 1 1 Injury MVC 18 15 19 6 5 Property Damage MVC (Reportable)170 137 129 153 172 Property Damage MVC (Non Reportable)47 34 22 14 18 TOTAL MVC 236 190 171 174 196 Provincial Traffic 672 431 509 338 415 Other Traffic 1 2 3 2 3 Criminal Code Traffic 39 22 19 29 17 Common Police Activities False Alarms 32 30 45 31 31 False/Abandoned 911 Call and 911 Act 71 69 53 59 81 Suspicious Person/Vehicle/Property 17 32 35 37 62 Persons Reported Missing 7 1 2 4 6 Spousal Abuse - Survey Code 10 10 19 23 20 January to December: 2013 - 2017 Drumheller Provincial Detachment Statistical Comparison This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. All categories contain "Attempted" and/or "Completed" CATEGORY Trend 2013 2014 2015 2016 2017 Homicides & Offences Related to Death 0 0 0 0 0 Robbery 0 0 0 0 0 Sexual Assaults 0 0 4 0 0 Other Sexual Offences 0 0 0 0 0 Assault 0 0 2 2 1 Kidnapping/Hostage/Abduction 0 0 0 0 0 Extortion 0 0 0 0 0 Criminal Harassment 0 0 0 0 0 Uttering Threats 0 0 0 0 0 Other Persons 0 0 0 0 0 TOTAL PERSONS 0 0 6 2 1 Break & Enter 1 0 2 1 2 Theft of Motor Vehicle 0 0 0 0 1 Theft Over $5,000 0 1 1 1 0 Theft Under $5,000 2 1 2 5 3 Possn Stn Goods 0 0 0 0 0 Fraud 1 0 2 0 0 Arson 0 0 0 0 0 Mischief To Property 2 1 3 2 2 TOTAL PROPERTY 6 3 10 9 8 Offensive Weapons 1 0 0 0 0 Public Order 0 0 0 0 0 Disturbing the peace 0 1 0 0 0 OTHER CRIMINAL CODE 2 0 4 0 2 TOTAL OTHER CRIMINAL CODE 3 1 4 0 2 TOTAL CRIMINAL CODE 9 4 20 11 11 January-05-18 Drumheller Provincial Detachment Statistical Comparison December: 2013 - 2017 This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. All categories contain "Attempted" and/or "Completed" CATEGORY Trend 2013 2014 2015 2016 2017 Drug Enforcement - Production 0 0 0 0 0 Drug Enforcement - Possession 0 0 2 0 0 Drug Enforcement - Trafficking 0 0 0 0 0 Drug Enforcement - Other 0 0 0 0 0 Total Drugs 0 0 2 0 0 Federal - General 0 0 0 0 0 TOTAL FEDERAL 0 0 2 0 0 Liquor Act 0 1 1 1 1 Other Provincial Stats 4 2 3 5 6 Total Provincial Stats 4 3 4 6 7 Municipal By-laws Traffic 0 0 0 0 0 Municipal By-laws 1 0 0 0 2 Total Municipal 1 0 0 0 2 Fatals 0 1 0 0 0 Injury MVC 2 2 2 3 0 Property Damage MVC (Reportable)19 17 15 12 11 Property Damage MVC (Non Reportable)14 3 5 2 2 TOTAL MVC 35 23 22 17 13 Provincial Traffic 28 48 47 14 13 Other Traffic 0 0 0 0 0 Criminal Code Traffic 3 2 3 3 0 Common Police Activities False Alarms 2 0 5 4 2 False/Abandoned 911 Call and 911 Act 1 3 4 2 5 Suspicious Person/Vehicle/Property 0 0 3 5 4 Persons Reported Missing 0 0 0 0 0 Spousal Abuse - Survey Code 0 0 0 3 0 December: 2013 - 2017 Drumheller Provincial Detachment Statistical Comparison This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. All categories contain "Attempted" and/or "Completed" CATEGORY Trend 2013 2014 2015 2016 2017 Homicides & Offences Related to Death 0 0 0 0 1 Robbery 0 0 0 0 0 Sexual Assaults 0 0 4 0 0 Other Sexual Offences 0 0 0 0 0 Assault 3 2 5 5 6 Kidnapping/Hostage/Abduction 0 0 0 0 0 Extortion 0 0 0 0 0 Criminal Harassment 2 0 0 1 2 Uttering Threats 1 1 0 2 2 Other Persons 0 0 0 0 0 TOTAL PERSONS 6 3 9 8 11 Break & Enter 2 1 2 2 6 Theft of Motor Vehicle 1 3 0 3 4 Theft Over $5,000 0 2 1 1 0 Theft Under $5,000 2 7 12 13 8 Possn Stn Goods 2 0 0 0 0 Fraud 3 1 4 0 2 Arson 0 1 0 2 0 Mischief To Property 12 4 3 5 3 TOTAL PROPERTY 22 19 22 26 23 Offensive Weapons 2 0 0 1 0 Public Order 0 0 0 0 0 Disturbing the peace 0 1 3 1 0 OTHER CRIMINAL CODE 3 1 6 2 7 TOTAL OTHER CRIMINAL CODE 5 2 9 4 7 TOTAL CRIMINAL CODE 33 24 40 38 41 January-05-18 Drumheller Provincial Detachment Statistical Comparison Drumheller Provincial Detachment Statistical Comparison Q4: 2013 - 2017 This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. All categories contain "Attempted" and/or "Completed" CATEGORY Trend 2013 2014 2015 2016 2017 Drug Enforcement - Production 0 0 0 0 0 Drug Enforcement - Possession 5 2 4 0 0 Drug Enforcement - Trafficking 1 0 0 0 0 Drug Enforcement - Other 0 0 0 0 0 Total Drugs 6 2 4 0 0 Federal - General 0 0 0 0 1 TOTAL FEDERAL 6 2 4 0 1 Liquor Act 0 1 2 2 1 Other Provincial Stats 11 3 9 14 13 Total Provincial Stats 11 4 11 16 14 Municipal By-laws Traffic 0 0 0 0 0 Municipal By-laws 4 0 1 1 2 Total Municipal 4 0 1 1 2 Fatals 0 1 0 1 1 Injury MVC 7 8 4 5 2 Property Damage MVC (Reportable)65 53 41 52 57 Property Damage MVC (Non Reportable)27 11 8 6 8 TOTAL MVC 99 73 53 64 68 Provincial Traffic 119 109 143 59 66 Other Traffic 0 0 2 1 1 Criminal Code Traffic 4 5 5 11 2 Common Police Activities False Alarms 7 7 14 7 7 False/Abandoned 911 Call and 911 Act 8 13 10 7 26 Suspicious Person/Vehicle/Property 0 6 11 12 24 Persons Reported Missing 2 1 0 1 2 Spousal Abuse - Survey Code 2 3 2 7 10 Q4 Trend 2013 2014 2015 2016 2017 Fatals 0 1 0 1 1 Injury MVC 7 8 4 5 2 Q4: 2013 - 2017 Drumheller Provincial Detachment 5 Year Traffic Summary - Month of Q4 This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report. Property Damage MVC (Reportable)65 53 41 52 57 Property Damage MVC (Non Reportable)27 11 8 6 8 Total MVC 99 73 53 64 68 Q4 Trend 2013 2014 2015 2016 2017 Impaired Operation* Roadside Suspensions - alcohol related - No charge**0 0 2 1 1 Occupant Restraint/Seatbelt Violations**0 0 1 0 0 Speeding Violations**0 44 90 30 20 Intersection Related Violations**1 0 2 3 0 Driving without Due Care or Attention* Other Moving Traffic* Other Non-Moving Violation**0 14 25 7 29 Other CC Traffic***1 2 1 3 0 *include "Cleared by Charge" and "Cleared Other" **"Actual" ***"Reported" Currently Not Available Currently Not Available Currently Not Available Document Last Updated April 15, 2014    REQUEST FOR DECISION   Agenda Item #  11.0    SUBJECT:    Council Follow-Up Action List   MEETING DATE:    2018-02-13   PRESENTED BY:    Al Hoggan, CAO   BACKGROUND/  PROPOSAL    To request Council’s acceptance of the Council Follow-Up Action List.   DISCUSSION/  OPTIONS/  BENEFITS/  DISADVANTAGES:    Please find attached the Council Follow-Up Action List. The Council Follow- up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting.   COSTS/SOURCE OF  FUNDING:    N/A   COMMUNICATIONS:    N/A   LINK TO STRATEGIC PLAN:    N/A   ATTACHMENTS:    February 13, 2018 Council Follow-Up Action List   RECOMMENDED ACTION:    Receive as information.     COUNCIL OPTIONS:  1. Receive as information 2. Council provide further direction or required changes/amendments. MOTION:    That Council receive for information the February 13, 2018 Council Follow-Up Action List as presented.              Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer    Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 09-Jan-18 7-18 Deputy Reeve King moved to direct Administration to bring back more information regarding the Crossroads Community Hall and how the removal of this funding would affect the hall.COMPLETED On Feb 13 Agenda 09-Jan-18 8-18 Deputy Reeve King moved to research usage of the Rural Community Hall listed in Policy #15-13, Rural Community Halls.COMPLETED On Feb 13 Agenda 23-Jan-18 20-18 Councillor Keiver moved that Council consent to the Drag Racing event being proposed at the Three Hills Airport on Saturday, June 2 and Sunday, June 3, 2018 by the Three Hills Cruise Weekend Committee with the required insurance coverage and Emergency Plan. COMPLETED 23-Jan-18 21-18 Deputy Reeve King moved that Council direct administration to provide landscaping services at the Three Hills Airport for the 2018 Three Hills Cruise Weekend at no charge as per the request from the Three Hills Cruise Weekend Committee.COMPLETED 23-Jan-18 22-18 Councillor McGhee moved that Council approve Newspaper Subscription Policy #11-7 as presented.COMPLETED 23-Jan-18 23-24-25- 26/18 Council moved all three readings to Bylaw #1756 that being a bylaw authorizing borrowing for the purpose of financing operating expenditures for the 2018 year.COMPLETED 23-Jan-18 27-18 Councillor McGhee moved that Council direct Administration to draft a letter, signed by the Reeve, to the Minister of Municipal Affairs regarding the Assessment Year Modifiers for Wells and Pipeline Assessments. 23-Jan-18 28-18 Councillor Christie moved that Council receives for information the Kneehill Regional Partnership Dinner Meeting information.COMPLETED 23-Jan-18 29-18 Councillor McGhee moved that Council receives as information the 2018 Reynold Mirth Richards and Farmer LLP Annual Law Seminar update.COMPLETED 23-Jan-18 30-18 Councillor Penner moved that Council receives for information the Revenue Canada Automobile Allowance rate for 2018.COMPLETED 23-Jan-18 31-18 Deputy Reeve King moved that Council approve the review of the Protocol and the Terms of Reference for the Kneehill Regional Partnership and the Kneehill Regional Doctor Recruitment and Retention Task Force by the Kneehill Regional Partnership Steering Committee with recommendations presented to the Kneehill Regional Partnership Committee.COMPLETED 23-Jan-18 32-18 Councillor McGhee moved that Council direct Administration to create a draft Communications policy to better define the parameters of the Coffee with Council meetings, and to present it at the last Council meeting in February.In Progress 23-Jan-18 33-18 Councillor Christie moved to receive for information the Churchill Water Service Area Verbal report.COMPLETED 23-Jan-18 34-18 Councillor McGhee moved to receive for information the STARS Foundation request to amend our current 5 year pledge at $3,000.00 per year to $2.00 per capita pledge.COMPLETED 23-Jan-18 39-18 Councillor Penner moved to direct administration to seek legal advice on the BitFury Technology Inc. Assessment issue.COMPLETED Council Action Items