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Home My WebLink About2018-01-23 Council Package KNEEHILL COUNTY REGULAR COUNCIL MEETING AGENDA Tuesday, January 23, 2018 8:30 a.m. Kneehill County Council Chambers 1600- 2ND Street NE Three Hills, Alberta 1.0 Agenda 1.1 Additions to the Agenda 1.2 Adoption of the Agenda 2.0 Approval of Minutes 2.1 Regular Council Meeting Minutes of January 9, 2018 3.0 Delegations 3.1 Stars Foundation, Glenda Farnden @ 10:00 a.m. 4.0 Public Hearings No Public Hearings Scheduled 5.0 Municipal Services 5.1 Transportation No Report 5.2 Water/Wastewater/Environment No Report 5.3 Planning 5.3.1 Three Hills Cruise Weekend – Use of Airport for Bracket Racing 5.4 Agricultural Service Board & Parks 5.4.1 Three Hills Airport Cruise Weekend Mowing 5.5 Protective Services No Report 6.0 Corporate Services 6.1 Policy # 11-7, Office: Newspaper Subscriptions 6.2 Bylaw 1756- Borrowing Bylaw to Finance Operating Expenditures 7.0 Business Arising from Previous Minutes 7.1 No Report 8.0 New Business 8.1 Assessment Year Modifiers for Wells and Pipeline Assessments 8.2 Kneehill Regional Partnership Dinner Meeting 8.3 2018 RMRF LLP Annual Municipal Law Seminars 8.4 Revenue Canada Automobile Rate for 2018 8.5 Kneehill Regional Partnership and Kneehill Regional Doctor Recruitment & Retention Task Force 1 2018.01.23 Regular Council Meeting Agenda January 23, 2018 Page | 2 9.0 Disposition of Delegation Business 10.0 Council and Committee Reports 10.1 11.0 Council Follow-up Action List 12.0 In Camera 12.1 Legal (Section 25- FOIP) 13.0 Motions from In Camera Adjournment 2 2018.01.23 1 ________ Initials MINUTES OF THE JANUARY 9, 2018 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 1600- 2ND STREET NE, THREE HILLS, ALBERTA. PRESENT: Division No. 1 Faye McGhee, Councillor Division No. 2 Debbie Penner, Councillor (Absent) Division No. 3 Jerry Wittstock, Reeve Division No. 4 Glen Keiver, Councillor Division No. 5 Jim Hugo, Councillor (Absent) Division No. 6 Wade Christie, Councillor Division No. 7 Kenneth King, Deputy Reeve ADMINISTRATION PRESENT: Chief Administrative Officer Al Hoggan Director Municipal Services Laurie Watt Director Corporate Services Mike Morton Protective Services Manager & Communications Officer Debra Grosfield Manager of Planning and Development Barb Hazelton Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Wittstock in the Chair Reeve Wittstock called the meeting to order at 8:30 a.m. AGENDA 1.0 Agenda 1.1 Additions to the Agenda Additions under Council and Committee Reports 10.5 Trochu Fire Hall Tour Additions under Business Arising from Previous Minutes 7.1 Request for Additional Funding- Live Streaming Initiative ADOPTION OF AGENDA 1.2 Adoption of Agenda 1/18 Deputy Reeve King moved approval of the agenda as amended. CARRIED 3 2018.01.23 COUNCIL MINUTES OF JANUARY 9, 2018 2 _________ Initials MINUTES 2.0 Minutes 2.1 Regular Council Meeting Minutes of December 12, 2017 2/18 Councillor Christie moved that the minutes of the Regular Meeting of Council held on December 12, 2017, be approved with the following amendment: Add Township Road #30-0 to 3.1 GFL Compost Facility. CARRIED MUNICIPAL SERV 5.0 Municipal Services PLANNING 5.3 Planning 5.3.1 IDP Committee Appointment Town of Trochu 3/18 Councillor Christie moved that Council appoint Councillor Hugo (Reeve Wittstock as alternate) and Deputy Reeve King to the Town of Trochu Intermunicipal Development Plan Committee. CARRIED 5.3.2 IDP Committee Appointment Village of Acme 4/18 Councillor Christie moved that Council appoint Councillor Hugo (Councillor Penner as alternate) and Reeve Wittstock to the Village of Acme Intermunicipal Development Plan Committee. CARRIED 5.3.3 IDP Committee Appointment Village of Linden 5/18 Deputy Reeve King moved that Council appoint Councillor Hugo (Councillor Keiver as alternate) and Reeve Wittstock to the Village of Linden Intermunicipal Development Plan Committee. CARRIED The Chair called for a recess at 8:50 a.m. and called the meeting back to order at 9:02 a.m. with all previously mentioned Council members present. Alan Litster and Ryan Wachter were present and Barb Hazleton was not present when the meeting reconvened. DELEGATIONS 3.0 Delegations 3.1 BDO Canada LLP @ 9:00 a.m. Alan Litster and Ryan Wachter gave a brief pre-audit presentation to Council. Alan Litster and Ryan Wachter left the meeting at 9:18 a.m. 4 2018.01.23 COUNCIL MINUTES OF JANUARY 9, 2018 3 _________ Initials BUSINESS ARISING 7.0 Business Arising from Previous Minutes 7.1 Request for Additional Funding – Live Streaming Initiative 6/18 Deputy Reeve King moved that Council approve a $4,500.00 increase to the budgeted amount of $15,500 originally allocated to the live streaming initiative. CARRIED NEW BUSINESS 8.0 New Business 8.1 Policy # 15-13, Rural Community Halls 7/18 Deputy Reeve King moved to direct Administration to bring back more information regarding the Crossroads Community Hall and how the removal of this funding would affect the hall. CARRIED 8/18 Deputy Reeve King moved to research usage of the Rural Community Hall listed in Policy #15-13, Rural Community Halls. CARRIED The Chair called for a recess at 9:50 a.m. and called the meeting back to order at 10:02 a.m. with all previously mentioned Council members present. Lonna Hoggan and George Glazier were present when the meeting reconvened. DELEGATIONS 3.0 Delegations Cont’d 3.2 Canadian Badlands Ltd. @ 10:00 a.m. Lonna Hoggan and George Glazier provided Council an overview of the Canadian Badlands Ltd. program. Lonna Hoggan and George Glazier left the meeting at 10:14 a.m. NEW BUSINESS 8.0 New Business Cont’d 8.2 Policy #3-6, Convention Attendance/Overnight Allowance/Partner Program and Policy #3-8, Convention /Conference/Meeting Automatically Approved Attendance 9/18 Councillor Christie moved that Policy 3-6, Overnight Allowance/Partner Program be amended to include that Kneehill County will pay for the Partners Program for FCM and reimburse Kneehill County Councillor’s partners their travel expenses to FCM. CARRIED 10/18 Deputy Reeve King moved that Policy 3-8, Convention/Conference/Meeting Automatically Approved Attendance, be accepted as proposed and presented. CARRIED 5 2018.01.23 COUNCIL MINUTES OF JANUARY 9, 2018 4 _________ Initials 8.3 Policy #3-19-4, Reimbursement- Attendance at Community and Invitational Events and Policy #3-19, Reimbursement Council Per Diem and Salary 11/18 Councillor Christie moved that Council delete Policy 3-19-4, Reimbursement- Attendance at Community and Invitational Events and approve Policy 3-19, Reimbursement- Council Per Diem and Salary as presented. CARRIED 8.4 Policy #3-3, Board and Committee Appointments 12/18 Councillor McGhee moved that Policy 3-3, Board and Committee Appointments, be accepted as proposed and presented. CARRIED 8.5 Alberta Health Services, Health Advisory Meeting 13/18 Councillor Keiver moved that Council authorize the attendance of Councillor McGhee to attend the Alberta Health Services Health Advisory Council meeting being held in Three Hills on Thursday, January 11, 2018 at the Three Hills Hospital. CARRIED COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Drumheller Provincial Policing Reports- January to October reports were provided. 10.2 Canadian Badlands Ltd.- Unapproved minutes were provided from the November 30, 2017 meeting. 10.3 Southern Alberta Energy from Waste (SAWEA)- Summary Sheet from the November 30, 2017 meeting was provided. 10.4 Kneehill Regional Doctor Recruitment and Retention Task Force- Unapproved minutes were provided from December 13, 2017 Organizational and Regular meeting. 10.5 Trochu Fire Hall Visit- Discussion on Kneehill County Fire Services. 14/18 Councillor Keiver moved that Council receive the Council and Committee reports as presented. CARRIED 6 2018.01.23 COUNCIL MINUTES OF JANUARY 9, 2018 5 _________ Initials COUNCIL ACT LIST 11.0 Council Follow-Up Action List 15/18 Councillor Keiver moved that Council receive the January 9, 2018 Council Follow-Up Action List as presented for information. CARRIED IN-CAMERA 12.0 In-Camera 16/18 Councillor Wittstock moved that Council go into closed session to discuss legal matters as per Section 20, FOIP Act at 11:52 a.m. CARRIED 17/18 Councillor King moved that Council return to open meeting at 12:03 p.m. CARRIED 12:03 p.m. – meeting recessed to allow return of public. 12:04 p.m. - meeting resumed. ADJOURNMENT Adjournment The meeting adjourned at 12:04 p.m. ________________________ Jerry Wittstock Reeve _______________________ Al Hoggan CAO 7 2018.01.23 8 2018.01.23 9 2018.01.23 TIME –TOOLS -TALENT Critical care begins as soon as we reach the patient 10 2018.01.23 LEADING EDGE TECHNOLOGY Bringing critical care to the patient Hamilton T-1 Transport Ventilator Fully featured Adult / Pediatric / Neonatal EZ-IO Drill Time-sensitive Life threatening Severe trauma Immediate I.V. access I-Stat Lab Hemoglobin Blood Gases Electrolytes Universal Blood Onboard Improving Patient Outcomes! STARS -1st in Canada! Saving Lives!!11 2018.01.23 LEADING EDGE TECHNOLOGY Bringing critical care to the patient Medications Narcotics Thrombolytics Physicians Kit •Central Lines •Pacemaker 12 Lead ECG Defibrillator 3-in-1 I.V. Pump Oxygen Resuscitation Suction Video Laryngoscope Advancing patient care Improving safety Portable Ultrasound Diag. Collapsed lungs Diag. Internal bleeding 12 2018.01.23 TYPES OF MISSIONS FLOWN Need and Demand Types of Missions Medical Emergencies 55% Motor Vehicle Collisions 19% Trauma Related 14% Recreational Accidents 7% Industry/Workplace Accidents 2% Agricultural Accidents 3% 55% Medical Emergencies Includes Industry-related19% Motor Vehicle Collisions Includes Industry-related 14% Trauma Includes Industry-related 7% Recreation 2% On-site Workplace 3% Agricultural Accidents 13 2018.01.23 KNEEHILL COUNTY Averaging 1 mission every month Mission Breakdown 2013 2014 2015 2016 2017 Total Near Acme scene call 2 1 3 Near Carbon scene call 1 1 2 Near Linden scene call 1 1 2 Three Hills Critical Transfers 5 7 8 7 9 36 Near Three Hills scene call 4 2 2 2 5 15 Near Torrington scene call 2 2 Near Trochu scene call 1 1 2 Total avg. 12+ per year 13 11 12 11 15 62 * Mission costs only represent approx. $80K service value per year based on 12 missions annual 14 2018.01.23 OUR NEIGHBORHOOD Mission Breakdown 2013 2014 2015 2016 2017 Total Rocky View County 33 33 30 23 24 143 Mountain View County 57 77 55 58 48 295 Red Deer County 68 75 83 96 95 417 Stettler County 10 16 16 16 12 70 Kneehill County 13 11 12 11 15 62 Wheatland County 29 24 32 31 27 143 Starland County 2 1 1 --4 Total Averages 227 missions per year 212 237 229 235 221 1134 Averaging 4 –5 missions every week 15 2018.01.23 Funding in Thousands AB Government Funding 7,099$ Total Operating Costs /Capital Expenditures 35,737$ AB Government Funding as a Percent of Costs 20% STARS Gross Fundraising 16,010$ AB Lottery 12,263$ Calendar 1,014$ Site Registration / Emergency Contact Centre 3,311$ 16 2018.01.23 Mackenzie County Special Areas Municipal Initiative Strathcona Rural Municipalities •Up to $65 per capita Urban Sturgeon Lake Cree Nation 6 Municipal Leaders reaching over $1M United effort = $1.7M annually (rural & urban) Sturgeon Lake Cree Nation City of Grande Prairie (7) Northern B.C. Peace River Regional District Crowsnest Pass17 2018.01.23 RURAL MUNICIPALITIES Per Capita Contributions (approx. 90%) RURAL Municipalities $2 per capita Up to $5 per capita Over $5 to $65 per capita Less than $2 per capita $2 per capita Up to $5 per capita Less than $2 per capita Over $5 to $65 per capita 18 2018.01.23 URBAN MUNICIPALITIES Per Capita Contributions URBAN Municipalities $2 per capita Over $2 per capita Over $3 per capita Less than $2 per capita $2 per capita Over $2 per capita Less than $2 per capita Over $3 per capita 19 2018.01.23 KNEEHILL COUNTY Long-term life-saving partner since 1988! OUR REQUEST Currently in a 5 year pledge @ $3000 per year (.61 per capita) / 2016 –2020 Consideration of amendment: $1 -$2 per capita (2018-2021) •In accordance with new council term •Represent approx. 1-1/2 missions per year (based on $2 per capita) Ensure safety and a quality of life for your residents Protect and preserve STARS for future generations 20 2018.01.23 REQUEST FOR DECISION Agenda Item # 5.3.1 SUBJECT: Three Hills Cruise Weekend – Use of Airport for Bracket Racing MEETING DATE: 2018-02-13 PRESENTED BY: Barb Hazelton, Manager of Planning and Development BACKGROUND/ PROPOSAL Over the past six years the Three Hills Cruise Weekend has included a 1/8th Mile Bracket Racing Event at the Three Hills Airport. This year, the Three Hills Cruise Weekend Committee wishes, once again, to host this extended Cruise weekend event at the Three Hills Airport on Saturday Afternoon June 2nd and Sunday, June 3rd, 2018. Section 4 of the Amusement Bylaw (Bylaw 899 as amended by Bylaw 945), also known as the Outdoor Festival Control Bylaw, allows: “The Municipal Administrator (CAO), upon receiving written application in such form as shall be from time to time prescribed by resolution of Council, may authorize the holding of amusements, entertainments or athletic contests of any kind or description, in a public place.” The Cruise Committee has made a formal request to Kneehill County Council to authorize the holding of this event at the Three Hills Airport. DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: Bracket Racing (or any racing event) is not a listed use within the Agriculture District of the Land Use Bylaw, and neither is it pursuant to any Aviation or Federal Aviation uses. The Committee’s request letter has outlined that risks are mitigated with proper insurance, there are sanctioned inspections and a site emergency plan has been reviewed with all event coordinators. The Emergency Plan as provided to the Council by the organizing committee is well-conceived and consistent with similar, sanctioned events held in Alberta. COSTS/SOURCE OF FUNDING: No cost. COMMUNICATIONS: n/a LINK TO STRATEGIC PLAN: Safe and Viable Communities 21 2018.01.23 REQUEST FOR DECISION Agenda Item # 5.3.1 2 | Page ATTACHMENTS: Three Hills Cruise Weekend Request Proposed Letter of reply from the CAO. Bylaw #899 RECOMMENDED ACTION: Kneehill County Council to prescribe, by resolution, to authorize the holding of the 1/8th Mile Drag Race at the Three Hills Airport. COUNCIL OPTIONS: 1. Council consent to the Drag Racing event being proposed at the Three Hills Airport on Saturday June 2 and Sunday, June 3, 2018 by the Three Hills Cruise Weekend Committee. 2. Council consent with additional requirements. 3. Council direct Administration to provide more information. 4. Council refuse request. MOTION: Council consent to the Drag Racing event being proposed at the Three Hills Airport on Saturday, June 2 and Sunday, June 3, 2018 by the Three Hills Cruise Weekend Committee with the required insurance coverage and Emergency Plan. Prepared By: Barb Hazleton Approved By: Laurie Watt Reviewed By: Al Hoggan Manager Planning & Development Director of Municipal Services Chief Administrative Officer 22 2018.01.23 23 2018.01.23 MUNICIPAL DISTRICT OF KNEEHILL #48 BY-LAW NUMBER 899 V A ,e t WHEREAS Section 2-68 of the Municipal Government Act, being Chapter 246 of the Revised Statutes of Alberta, 1970, and amendments thereto provides that: 1. The Council may pass by-laws licensing and regulating all places of amusement, entertainment or athletic contests of every kind and description, or athletic contests of every kind and description and may by law prohibit amusements, entertainment or athletic contests as considered necessary in the public interest and may provide for penalties for breaches of any by-laws passed under this Section. 2. Without restricting the generality of sub-section (1) , the Council may pass by-laws to control and regulate or may appoint a board or commission to control and regulate sparring exhibitions, boxing matches, and wrestling matches, and may prohibit such exhibitions or matches without the written authority of the Council or the Board or Commission. NOW THEREFORE, The Council of the Municipal District of Kneehill #48 being duly assembled, HEREBY ENACTS AS FOLLOWS: 1. This by-law may be cited as the Municipal District of Kneehill No. 48 Amusement By-law. 2. In this By-law: a) Council means the Council of the Municipal District of Kneehill #48 b) Peace Officer means a member of the Royal Canadian Mounted Police or a Constable appointed by the Municipal District of Kneehill No. 48 pursuant to the Police Act, 1973. c) Public Place includes any place to which the public has access as of right or by invitation, express or implied, and without restricting the generality of the foregoing to constitute a public place it is not necessary that all segments of the public shall have a right of access thereto. means d) Municipal Administrator / the Municipal-Administrate he Municipal District of Kneehill No. 48. e) Summary Conviction means a summary conviction under and by virtue of Part XXIV of the Criminal Code. 3. Except as hereinafter provided, no person shall hold any amusement, entertainment or athletic contest of any kind or description within the boundaries of the Municipal District of Kneehill No. 48. 4. The Municipal Administrator, upon receiving written application in such form as shall be from time to time prescribed by resolution of Council, may authorize the holding of amusements, entertainments or athletic contests of any kind or description, in a public place. 5. (a) Such application shall be made to the Municipal Administrator at least thirty (30) days prior to the time indicated for the commencement of the amusement, entertainment or athletic contest, and shall be accompanied by a non-refundable application fee of One Hundred ($100.00) Dollars and shall contain the following information: i) The name, age, residence and mailing address of the person or persons making such application. If the application is made by a partnership, the names and addressed of the partners shall appear. Where the applicant i s a corporation, the application shall be signed by the President and Vice President or Secretary-Treasurer of such corporation and shall contain the addresses of such corporate officers and the registered office of the corporation. ii) A written description of the kind, character or type of amusement, entertainment or athletic contests which the applicant proposes to conduct, operate or carry on. iii) The address or legal description of the place where the proposed activity is to be conducted, operated or carried on. Additionally, the applicant shall submit proof of ownership of the place where the activity is to be conducted or a statement signed by the owner of the premises indicating his consent to the conduct, operation or carrying on of the amusement, entertainment or athletic contest on that site. 24 2018.01.23 BY-LAW NUMBER 899 CONTINUED PAGE 2 iv) The date or dates and hours during which the amusement, entertainment or athletic contest is to be conducted, operated or carried on. v) An estimate of the number of customers, spectators, participants or other persons expected to attend the activity for each day upon which it is to be conducted operated or carried on, together with a statement of the number of tickets offered for sale. B) The applicant shall further submit to the Municipal Administrator a detailed written statement of the applicant's plans to provide security and fire protection, water supplies and facilities, sanitation facilities, medical facilities and services, vehicle parking spaces, vehicle access and on site traffic control, and if it is proposed or expected that customers, spectators or participants will remain at night or overnight, the arrangements which have been made for illuminating the site and for camping or similar facilities. The plans should further include information as to what provisions shall be made for numbers of spectators in excess of the estimate, provisions for the clean up of the site and provisions for the removal of rubbish from the site after the event is concluded. C) Failure to submit proof that all statutory obligations have been satisfied by the applicant shall render authorization for the conduct, operation or carrying on of the amusement, entertainment or athletic contest null and void. D) Any person who conducts, operates or carries on an amusement, entertainment or athletic contest within the boundaries of the Municipal District of Kneehill NO. 48 without authorization of the Municipal Administrator, is in violation of this by-law and guilty of an offence punishable on summary conviction. 6. (a) After considering the nature of the intended amusement, entertainment or athletic event, Council may, by resolution: i) Fix a licence fee for the conducting, operating or carrying on of the amusement, entertainment or athletic contest, and ii) Require the applicant to post a cash bond or such other form of security as may reasonably be required, to cover any damages or out-of-pocket expenses (hereinafter referred to as "Claims") which may arise out of the conduct, operation or carrying on of the amusement, entertainment or athletic contest, whether or not the damage or out - of - pocket expense relates to private or public property. b) Cash bonds or other security held or collected and-er this section may be disposed of by the Municipal Administrator in amounts and in the manner he may deem proper and on the basis of legitimate claims against the cash bonds or other security. c) In the event that the applicant disputes liablity for or the quantum of, any claims, the Municipal Administrator may hold the cash bond or other security until such time as the dispute is resolved and thereafter the cash bond or other security may be disposed of by the Municipal Administrator on the basis of such claim. d) Failure to pay a licence fee or post a cash bond or other security, as the case may be, within the period of time stipulated by the Municipal Administrator, shall render authorization for the conduct, operation and carrying on of the event null and void. 7. (a) Section 4 shall not apply to bona fide community , service clubs, agricultural societies, employees, clubs, religious organizations 4-H Clubs, Scou ts, Guides Cubs, Brownies, Home and School Associations, Fraternal Societies and Motion Picture Theatres established within the Municipal District of Kneehill No. 48 at the time of the making of this by-law. b) Any dispute arising from sub-section (a) shall be determined by the Council whose ruling on the matter shall be final and binding on the applicant. 8. (a) No persons shall install or use a loud-speaker system or other device for the amplfication of sound in any public place. b) Sub-section (a) does not apply to the use of sound amplfication devices used by ambulance, police, fire-fighting or other emergency services or for the carrying on of an auctioneering operation. c) Council, upon application made by any person, may waive the prohibition contained 25 2018.01.23 BY-LAW NUMBER 899 CONTINUED P. 3 in sub-section (a) . d) Use, intended number and volume of loud speakers or other devices for the amplification of sound shall be factors considered by Council when dealing with an application for a waiver of the prohibition contained in sub-section (a) . 9. Pursuant to the authority conferred by the Alberta Lords Day Act, and subject to this by-law, it shall be lawful for any person to provide, engage in or be present at: a) Any game, contest or sport; b) Any exhibition of an educational, artistic or cultural nature; c) Any theatrical performance, concert, recital, lecture or other performance, and d) Any exhibition of moving pictures: after 1:30 O'CLOCK in the afternoon on a Sunday. 10. Every person who is convicted of an offence under this By-Law is liable to a fine of not less than Two Hundred ($200.00) Dollars and not more than Five Hundred ($500.00) Dollars or to imprisonment for six (6) months or both fine and imprisonment. 11. If any provision contained within this by-law is found to be void or unlawful by any Court of competent jurisdiction, such provision shall be severed from this By-Law and the remainder of this By-Law shall continue in full force and effect. COUNCILLOR FERGUSON MOVED first reading to this by-law. Carried COUNCILLOR POOLE MOVED second reading to this by-law. Carried Councillor Campbell moved that third reading be given to this by-law at this time. Carried Unanimously. COUNCILLOR BAUER moved third reading to this by-law. Carried DONE AND PASSED IN REGULAR MEETING OF COUNCIL THIS 10th day of March, A.D. 1980. JReeveMuna'cip 1 Ad inistrator 26 2018.01.23 Three Hills Cruise Weekend 1/8 mile bracket race Emergency Plan Location: Three Hills Municipal Airport Site: SW33 - 31 – 23 – W4 911 All emergency Numbers RCMP 911 or 403-443-5538 Fire Department 911 Ambulance 911 Hospital 403-443-2444 Poison Centre 1-800-332-1414 Town of Three Hills 403-443-5822 Committee Chair Person – John Dorn – Mobile 587 321 3127 Race Event Coordinator – Dennis Fox – Mobile 403-443-8434 Created May 2012 1 27 2018.01.23 With all emergencies the main objective is everyone’s safety Fire Evacuation Plan What to do if a fire is found: 1 – Advise Fire department which will be present during event 2 – Remain calm and focused and stop the event immediately 3 – If possible try to extinguish with out endangering yourself or others. 4 – Keep all spectators away from the area. 5 – Have pathway clear for emergency personnel 6 – Dennis Fox will be our point person in this event After emergency crews arrive: 1 – Continue to keep area clear 2 – Listen for directions from Fire Chief or other fire personnel 3 – Dennis Fox will direct all other Committee members Explosions and or bomb threats 1 - Notify Fire department and RCMP immediately 2 – Confirm gas plant and gas line operators are notified 3 – Evacuate all patrons calmly and volunteers to safe location 4 – Follow all directions of emergency personnel Injuries and first aid response 1 –EMS contact on site 2 – Keep all spectators away from incident 3 – Assist EMS as required 4 – Keep access to area clear for EMS to enter and exit 5 – Ensure reporting for critical incidences is collected Created May 2012 2 28 2018.01.23 Environmental safety 1 – Ensure personal safety 2 – Secure site and spill area 3 – Notify proper authorities 4 – Follow directions of proper authorities Robbery or theft 1 – Conform to all robbery requests; “give them the money” do not risk personal safety 2 – Report to RCMP as soon as possible 3 – Try to write down description of perpetrators 4 – DO NOT discuss details to anyone other than RCMP 5 – DO NOT mention amount taken to anyone other than RCMP Extreme weather conditions 1 – Keep weather conditions monitored 2 – Use PA system to announce weather conditions to evacuate all persons 3 – Send everyone to the muster point (the PMSA hanger), concession area 4 – Use site coordinator to ensure proper evacuation of site Emergency personnel on site: RCMP EMS Fire Department All qualified first aid individuals (card holding) All committee members and volunteers will be identified by shirts logos Equipment on site for use: Tow truck, Bob Cats, Tanker truck, Steam Vac System, lighting, PA System, Fire truck, ambulance, RCMP vehicle, Licensed ATV and golf carts. ETC. Created May 2012 3 29 2018.01.23 Document Last Updated August 15/13 Request for Decision Agenda Item # 5.4.1 SUBJECT: Three Hills Airport Cruise Weekend Mowing MEETING DATE: 2018-01-23 PRESENTED BY: Bowen Claūsen– Manager of Parks & Agriculture Services BACKGROUND/ PROPOSAL The Three Hills Cruise Weekend Committee has requested that the County complete mowing at no cost for the 2018 Cruise Weekend being held June 1st to 3rd. The County has been mowing for the Cruise Weekend since at least 2013. DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: Kneehill County has an agreement with the Town of Three Hills to provide annual financial funding in the amount of $25,000. In addition to this, clause 3 states “The County may provide additional services for special activities such as, but not limited to “Cruise Weekend”, on a request basis, the approval of which will not be unreasonably withheld. COSTS/SOURCE OF FUNDING: The cost to the County is roughly broken down below: Race Weekend mowing requires a minimum 2-3 8 hr days to mow the 20 acres:  2 Riding mowers $ 20.96/hr  4 County mowing staff for mowing job $ 17.00/hr  2 Landscape Technicians mowing with large equipment $ 22.50/hr  2 Mowing truck, trailers and weed whacking equipment $ 9.50/hr  1 Tractor and large mower $162.50/hr Per mow = $3719.36 COMMUNICATIONS: LINK TO STRATEGIC PLAN: Think Act Regionally ATTACHMENTS: Request Letter RECOMMENDED ACTION: Council moves to direct administration to provide landscaping services as per the request from the Three Hills Cruise Weekend Committee for the 2018 Cruise Weekend. COUNCIL OPTIONS: 1. Provide landscaping services to the Three Hills Airport for the 2018 Cruise Weekend 2. Council moves to receive as information MOTION: Council moves to direct administration to provide landscaping services at the Three Hills Airport for the 2018 Three Hills Cruise Weekend at no charge as per the request from the Three Hills Cruise Weekend Committee. Prepared By: Bowen Claūsen Approved By: Laurie Watt Reviewed By: Al Hoggan Manager of Parks & Agricultural Services Director Municipal Services Chief Administrative Officer 30 2018.01.23 31 2018.01.23 Document Last Updated April 15, 2014 REQUEST FOR DECISION Agenda Item # 6.1 SUBJECT: Policy # 11-7, Office: Newspaper Subscriptions MEETING DATE: 2018-01-23 PRESENTED BY: Mike Morton, Director of Corporate Services BACKGROUND/ PROPOSAL Administration is reviewing policies that were last approved by Council that are three years and older. The County provides a subscription to ratepayers within the County so that they are informed of important dates, public hearings, tax deadlines, etc. The County utilizes the Three Hills Capital for this information and we have a 5 year contract with them to provide this service at a flat rate. The contract was renewed for 2016 – 2020 beginning at a rate of $11.00 (per landowner) and increasing by $1.00 per year until 2020. For 2017 we were invoiced for 1991 subscriptions. DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: There is only one change as noted in red on the attached document. This change is made due to the fact that we can have a fee simple owner change their ownership to a life estate interest when transferring lands to family members. There has been some dissatisfaction when removing them from the subscription listing after receiving the paper for many, many years already. Life estate titles are cancelled when the parties are deceased. Any person can request to cancel their subscription at any time. Approximately 2009 subscriptions are currently sent out each month on behalf of our ratepayers. COSTS/SOURCE OF FUNDING: Annual subscription payment to Three Hills Capital is completed at the end of each contract year (April 1 - March 31) and is an operational expense in the budget. 2018 is year 3 of the 5 year contract. COMMUNICATIONS: N/A LINK TO STRATEGIC PLAN: Citizen Engagement ATTACHMENTS: Policy #11-7, Newspaper Subscriptions RECOMMENDED ACTION: That Council approve the revised Newspaper Subscription Policy 11-7 COUNCIL OPTIONS: 1. Approve the revised Newspaper Subscription Policy. 2. Accept as information. MOTION: Council approves Newspaper Subscription Policy 11‐7 as presented. Prepared By: Caroline Siverson Approved By: Mike Morton Reviewed By: Al Hoggan Tax & Assessment Administrator Director of Finance Chief Administrative Officer 32 2018.01.23 POLICY Section Policy No. Page Office 11‐7 1 of 2 Policy Title Date: Resolution No. Newspaper Subscriptions January 2018 Purpose: The County, as a means of notifying its ratepayers of important County matters, will provide newspaper subscriptions from the Three Hills Capital for its ratepayers. Policy Guidelines/Procedures: Kneehill County utilizes the Three Hills Capital for all its advertising needs with matters relating to elections, public hearings, planning and development requirements, tax notice mailings, public tax sale notifications, grant & scholarship applications, community grant programs and many other miscellaneous items required by Council and/or the Municipal Government Act and other legislative bodies. Kneehill County maintains a database of all County ratepayers (both individuals and corporations) that receive a paid subscription of the Three Hills Capital. Ratepayers who do not want a subscription may contact the Tax Administrator to be removed from the subscription list. To avoid unwanted duplication those individuals or corporations sharing a mailing address will only receive one subscription. 1. Only those ratepayers residing in Alberta will receive a paid subscription to the newspaper. 2. Only those persons owning land will receive a subscription to the newspaper. Renters are not eligible. 3. Those ratepayers that reside outside of Alberta will be informed by the Tax & Assessment Administrator that all municipal minutes, notices and advertisements will be placed in the newspaper and advise them of the contact information for the Three Hills Capital to request a subscription at their cost. This will be completed when the County is notified of title transfer. 4. There is criteria for receiving a subscription and they are: a. A husband/wife unit will receive a subscription if they own land jointly and/or individually, and a second subscription may be requested. b. A parent/child unit that own all land jointly will have one subscription in the primary owner name, and the secondary owner may receive one on request. c. A parent/child unit that own land jointly and separately will each receive a subscription. d. The County will provide a subscription to all individuals holding an undivided interest upon request, providing they are Alberta residents. e. The County will provide one subscription per corporation for those corporations that own land within the County; this includes the Hutterite Colonies. f. Large corporations such as oil companies, grain elevators, gas and power companies may receive a subscription upon request. “Large corporations” are defined as not having a head office within the County limits. g. The County will not provide a subscription to persons with only a Life Estate interest. 33 2018.01.23 POLICY Section Policy No. Page Office 11‐7 2 of 2 Policy Title Date: Resolution No. Newspaper Subscriptions January 2018 Jerry Wittstock Reeve Al Hoggan CAO Approved: 34 2018.01.23 Document Last Updated April 15, 2014 REQUEST FOR DECISION Agenda Item # 6.2 SUBJECT: Bylaw #1756 For Borrowing to Finance Operating Expenditures MEETING DATE: 2018-01-23 PRESENTED BY: Mike Morton, Director of Corporate Services BACKGROUND/ PROPOSAL The last borrowing to finance operating expenditures (Bylaw 1677) was last approved in 2015 covering the period from 2015 and ending in 2017. Under section 251 of the MGA, all borrowing must be done through Bylaw, and Section 256 of the MGA outlines the requirements to borrow for operating purposes (short term). DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: The preliminary cash forecast or budget does not require the need to access short term operating credit in 2018, however should there be unforeseen timing of transfers or events, and the timing of expenditures to be paid become intense prior to taxes being collected in October, the County will be able to access this credit for short term purposes. The County has not needed to access this credit any time after 2008. COSTS/SOURCE OF FUNDING: No anticipated interest costs for 2018. COMMUNICATIONS: Update Bylaw index, forward copy to Servus CU Advertising not required as per MGA Section 256(3) LINK TO STRATEGIC PLAN: Fiscal Sustainability ATTACHMENTS: Bylaw #1756 RECOMMENDED ACTION: That Council give all three readings to Bylaw #1756 "Authorize Borrowing For The Purpose of Financing Operating Expenditures for 2018” COUNCIL OPTIONS: 1. That Council gives all three readings to Bylaw #1756. 2. That Council gives first and second reading to Bylaw #1756. 3. That Council receives for information. MOTION: That Council give first reading to Bylaw #1756 that being a bylaw to authorize borrowing for the purpose of financing operating expenditures for the 2018 year. That second reading be given to Bylaw #1756. Consideration to hold third reading be given to Bylaw #1756. That third reading be given to Bylaw #1756. Prepared By: Mike Morton Approved By: Mike Morton Reviewed By: Al Hoggan Director of Corporate Services Director of Corporate Services Chief Administrative Officer 35 2018.01.23 BYLAW NO 1756 BORROWING BYLAW BEING A BYLAW OF THE COUNCIL OF KNEEHILL COUNTY, IN THE PROVINCE OF ALBERTA, TO AUTHORIZE BORROWING FOR THE PURPOSE OF FINANCING OPERATING EXPENDITURES FOR THE 2018 YEAR WHEREAS pursuant to Section 251(1) of the Municipal Government Act, R.S.A. 2000 Chapter M‐26 as amended, a municipality may only make a borrowing if the borrowing is authorized by a borrowing by‐ law. AND WHEREAS pursuant to Section 256(2) of the Municipal Government Act, R.S.A. 2000 Chapter M‐26 as amended, gives authority to borrow for the purpose of financing operating expenditures by a municipality; AND WHEREAS the amount to be borrowed together with the unpaid principal of other borrowings made for the purpose of financing operating expenditures, must not exceed the amount the municipality estimates will be raised in taxes in the year the borrowing is made; AND WHEREAS the amount of taxes to be levied, or estimated to be levied, for the current year by Kneehill County for all purposes including ordinary current operating expenditures is the sum of Thirty Million One Hundred Thirty Five Thousand Two Hundred Forty One Dollars ($30,135,241); AND WHEREAS the Council of Kneehill County deems it necessary to arrange for borrowing up to the sum of TWO MILLION FIVE HUNDRED THOUSAND DOLLARS ($2,500,000.00) to meet its current expenditures and obligations of the County for the 2018 calendar year until the taxes levied or to be levied can be collected, of which a portion thereof is to be borrowed to meet the current Alberta School Foundation Fund and Kneehill Housing Corporation requisition; NOW THEREFORE BE IT ENACTED BY THE COUNCIL OF KNEEHILL COUNTY AS FOLLOWS: 1. That the Council of Kneehill County is authorized to borrow from Servus Credit Union, up to the sum of TWO MILLION FIVE HUNDRED THOUSAND DOLLARS ($2,500,000.00), as required, and which the Council deem necessary to meet the 2018 current expenditures and obligations of the municipality for the current year until such time as the 2018 taxes levied can be collected and agrees to pay interest thereon, either in advance of or at maturity, and in either case after maturity, at the rate of THREE QUARTERS OF ONE PERCENT (3/4%) BELOW PRIME per annum. 2. That such borrowing be done by promissory note or notes of Kneehill County under its corporate seal duly attested by the signatures of the Reeve, or his Deputy, and the Chief Administrative Officer or designate, be delivered to and in favour of the said Servus Credit Union. 3. That the Council of Kneehill County hereby pledges to the said Servus Credit Union as security for the payment of the monies to be borrowed hereunder and interest thereon as aforesaid the whole of the unpaid taxes and penalties on taxes levied by the municipality of Kneehill County in 37 2018.01.23 Bylaw No. 1756, Borrowing Bylaw Page 2 of 2 prior years, together with penalties thereon, and the whole of the taxes for the current year, but the said Servus Credit Union shall not be restricted to the said taxes and penalties, and other designated revenues for the payment of money borrowed as aforesaid. 4. That nothing herein contained shall waive, prejudicially affect or exclude any right, power, benefit or security, by statute, common law or otherwise given to or implied in favour of the said Servus Credit Union. 5. This bylaw will take effect upon third reading. READ a first time on this XX day of January, 2018. READ a second time on this XX day of January, 2018. UNANIMOUS permission for third reading given in Council on the XX day of January, 2018. READ a third time and final time of this XX day of January, 2018. Reeve Jerry Wittstock Date Bylaw Signed Chief Administrative Officer Al Hoggan 38 2018.01.23 Document Last Updated April 15, 2014 REQUEST FOR DECISION Agenda Item # 8.1 SUBJECT: Letter to the Minister of Municipal Affairs MEETING DATE: 2018-01-23 PRESENTED BY: Al Hoggan BACKGROUND/ PROPOSAL Kneehill County Administration received a letter from the Alberta Rural Municipal Administrators Association (ARMAA) regarding Assessment Year Modifiers (AYM) for Wells and Pipeline Assessments. Municipal Affairs has decided not to implement the adjustment to the Assessment Year Modifiers (AYM) reflecting increases to 18.39% for well assessments and 10.22% for pipeline assessment in 2018. Municipal Affair has taken the position that they will not implement the AYM until a rate review is done in the upcoming years. DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: ARMAA is encouraging municipalities to look at their assessment roll’s to determine the impact this change will have and to voice their concerns to the Minister. COSTS/SOURCE OF FUNDING: N/A COMMUNICATIONS: Website, Social Media LINK TO STRATEGIC PLAN: N/A ATTACHMENTS: Letter from ARMAA RECOMMENDED ACTION: That Council directs Administration to draft a letter to the Minister of Municipal Affairs. COUNCIL OPTIONS: 1. Approve the request as presented 2. Deny the request as presented 3. Amend the request as presented 4. Receive for information MOTION: That Council directs Administration to draft a letter, signed by the Reeve, to the Minister of Municipal Affairs regarding the Assessment Year Modifiers for Wells and Pipeline Assessments. ______________________ Prepared By: Carolyn Van der Kuil ___________________ Approved By: Al Hoggan ______________________ Reviewed By: Al Hoggan Executive Assistant to CAO Chief Administrative Officer Chief Administrative Officer 39 2018.01.23 40 2018.01.23 Document Last Updated April 15, 2014 REQUEST FOR DECISION Agenda Item # 8.2 SUBJECT: Kneehill Regional Partnership Dinner Meeting MEETING DATE: 2018-01-23 PRESENTED BY: Al Hoggan, CAO BACKGROUND/ PROPOSAL There was a Kneehill Regional Partnership Steering Committee meeting held on January 10th, 2018. The Committee passed a resolution to have a Kneehill Regional Partnership Meeting on Thursday, March 8, 2018 at 5:00 p.m. with dinner to follow at the Three Hills Community Centre. DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: Administration needs to know who will be attending this event so they can get accurate numbers for the caterers. COSTS/SOURCE OF FUNDING: 2018 Operating Budget COMMUNICATIONS: N/A LINK TO STRATEGIC PLAN: Think, Act Regionally ATTACHMENTS: Invitation RECOMMENDED ACTION: Council receive as information. COUNCIL OPTIONS: 1. To receive as information MOTION: That Council receives for information the Kneehill Regional Partnership Dinner Meeting information. ______________________ Prepared By: Carolyn Van der Kuil ___________________ Approved By: Al Hoggan ______________________ Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer 41 2018.01.23 1 Carolyn Van der Kuil From:Kneehill County <christine.anderson@kneehillcounty.com> Sent:Monday, January 15, 2018 2:43 PM To:Carolyn Van der Kuil Subject:Kneehill Regional Partnership Meeting and Dinner You are invited... Kneehill Regional Partnership Meeting & Dinner For all Councillors and CAO's Thursday, March 8, 2018, at the Three Hills Community Centre Meeting at 5:00 pm Dinner to Follow Please RSVP to Carolyn Van der Kuil, by February 24, 2018. Kneehill County | 1600 2nd Street NE, Three Hills, Alberta T0M 2A0 Canada Unsubscribe carolyn.vanderkuil@kneehillcounty.com Update Profile | About our service provider Sent by christine.anderson@kneehillcounty.com in collaboration with 42 2018.01.23 Document Last Updated April 15, 2014 REQUEST FOR DECISION Agenda Item # 8.3 SUBJECT: 2018 RMRF LLP Annual Municipal Law Seminars MEETING DATE: 2018-01-23 PRESENTED BY: Al Hoggan, CAO BACKGROUND/ PROPOSAL Administration received an invitation inviting Council to attend the 2018 RMRF Law Seminar being held in Airdrie on Friday, March 2nd, 2018. Attendance is already approved through Policy # 3-8, Administration needs to know who is interested in attending, so they can make the appropriate arrangements. DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: This year’s topics will include: Assessment 101 Learn the basics of your property assessment which forms the lion’s share of municipal revenue and get caught up on the changes coming in force in 2018. The “Due” in Due Diligence: Changes To Minimum Employment Standards & Safety in 2018 Means Municipalities Have To Do a Lot More A discussion of changes to employment standards and safety laws. It’s a Joint Effort: Municipalities’ Roles in Regulating Recreational Cannabis Use The pending legalization of cannabis for recreational use raises challenging planning and development questions. This session will explore some of these questions. Do municipalities have the ability to prohibit cannabis related uses within their boundaries? What tools does a municipality have to restrict, regulate, and place conditions on cannabis related uses? What do municipalities need to do to prepare for the Cannabis Act coming into force? Topics of discussion will include creating and defining use classes and land use districts, the risk of lawful non-conforming uses, and the relationship between municipal and provincial jurisdiction over cannabis. Heightened Scrutiny: Mandatory Codes of Conduct and the Meaning of Harassment Members of Council are obliged by law to comply with mandatory codes of conduct under the Municipal Government Act, which include complaint mechanisms and sanctions. This section examines what is required for codes of conduct and tips for best practices. It also looks at the evolving definition of “harassment” from a legal perspective, and standards of conduct in an environment of heightened sensitivity regarding sexual and gender-based misconduct. The Bear Pit During the course of our seminar registrants will have the opportunity to submit legal questions on matters affecting municipalities, for discussion by our panel of lawyers. COSTS/SOURCE OF FUNDING: 2018 Operating Budget COMMUNICATIONS: N/A LINK TO STRATEGIC PLAN: N/A 43 2018.01.23 REQUEST FOR DECISION Agenda Item # 8.3 2 | Page ATTACHMENTS: Invitation RECOMMENDED ACTION: Council receive as information. COUNCIL OPTIONS: 1. To receive as information MOTION: That Council receives as information the 2018 Reynold Mirth Richards and Farmer LLP Annual Law Seminar update. ______________________ Prepared By: Carolyn Van der Kuil ___________________ Approved By: Al Hoggan ______________________ Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer 44 2018.01.23 Document Last Updated April 15, 2014 REQUEST FOR DECISION Agenda Item # 8.4 SUBJECT: Revenue Canada Automobile Rate for 2018 MEETING DATE: 2018-01-23 PRESENTED BY: Al Hoggan, CAO BACKGROUND/ PROPOSAL Policy #3-19-1, Reimbursement Mileage reads that mileage will be reimbursed at Revenue Canada Automobile Allowance Rates. The rate in 2017 was 54 cents per kilometer. DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: The Department of Finance Canada announced the expense benefit rate that will apply in 2018 will increase by 1 cent to 55 cents per kilometer. COSTS/SOURCE OF FUNDING: 2018 Operating Budget COMMUNICATIONS: N/A LINK TO STRATEGIC PLAN: N/A ATTACHMENTS: N/A RECOMMENDED ACTION: Council receive as information. COUNCIL OPTIONS: 1. To receive as information MOTION: That Council receives for information the Revenue Canada Automobile Allowance rate for 2018. ______________________ Prepared By: Carolyn Van der Kuil ___________________ Approved By: Al Hoggan ______________________ Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer 45 2018.01.23 Document Last Updated April 15, 2014 REQUEST FOR DECISION Agenda Item # 8.5 SUBJECT: Kneehill Regional Partnership and Kneehill Regional Doctor Recruitment & Retention Task Force MEETING DATE: 2018-01-23 PRESENTED BY: Al Hoggan BACKGROUND/ PROPOSAL At the January 10, 2018 the Kneehill Regional Partnership Steering Committee, the Town of Three Hills presented the group with a letter stating that their Council would like a review of the protocol and Terms of Reference for both the Kneehill Regional Partnership and the Kneehill Regional Doctor Recruitment & Retention Task Force by a stakeholder committee comprised of Administration and two elected officials from each community. DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: Administration recommends that a review should be completed as the Protocol that we are currently following dates back to 2009. Administration also recommends that the stakeholder committee should be comprised of the current Kneehill Regional Partnership Steering Committee, which already comprises of Administration and one elected official from each community. The current protocol is cumbersome and the process is long and difficult to follow especially under Section 5.0, Project Process. Under section 5.2 there is a 45 day review period after an initiative is made (supported by a Council resolution). A clearer process on how initiatives get on and removed from the Strategic Action List needs to better defined. COSTS/SOURCE OF FUNDING: N/A COMMUNICATIONS: N/A LINK TO STRATEGIC PLAN: Think, Act Regionally ATTACHMENTS: Letter from Town of Three Hills Kneehill Regional Partnership Protocol RECOMMENDED ACTION: That Council approves the review of the Protocol and Terms of Reference for the two committees and recommends the review be completed by the Kneehill Regional Partnership Steering Committee. COUNCIL OPTIONS: 1. Approve the review, and be completed by the Kneehill Regional Partnership Steering Committee 2. Approve the review as presented by the Town of Three Hills 3. Amend the request from the Town of Three Hills 4. Receive for information MOTION: That Council approve the review of the Protocol and the Terms of Reference for the Kneehill Regional Partnership and the Kneehill Regional Doctor Recruitment and Retention Task Force by the Kneehill Regional Partnership Steering Committee with recommendations presented to the Kneehill Regional Partnership Committee. ______________________ Prepared By: Carolyn Van der Kuil ___________________ Approved By: Al Hoggan ______________________ Reviewed By: Al Hoggan Executive Assistant to CAO Chief Administrative Officer Chief Administrative Officer 46 2018.01.23 47 2018.01.23 48 2018.01.23 49 2018.01.23 50 2018.01.23 51 2018.01.23 52 2018.01.23 53 2018.01.23 54 2018.01.23 55 2018.01.23 56 2018.01.23 57 2018.01.23 Document Last Updated April 15, 2014 REQUEST FOR DECISION Agenda Item # 11.0 SUBJECT: Council Follow-Up Action List MEETING DATE: 2018-01-23 PRESENTED BY: Al Hoggan, CAO BACKGROUND/ PROPOSAL To request Council’s acceptance of the Council Follow-Up Action List. DISCUSSION/ OPTIONS/ BENEFITS/ DISADVANTAGES: Please find attached the Council Follow-Up Action List. The Council Follow- up Action list is a list of items from Council meetings that require follow-up. This document is regularly updated after each Council meeting. COSTS/SOURCE OF FUNDING: N/A COMMUNICATIONS: N/A LINK TO STRATEGIC PLAN: N/A ATTACHMENTS: January 23, 2018 Council Follow-Up Action List RECOMMENDED ACTION: Receive as information. COUNCIL OPTIONS: 1. Receive as information 2. Council provide further direction or required changes/amendments. MOTION: That Council receive for information the January 23, 2018 Council Follow-Up Action List as presented. Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan Executive Assistant Chief Administrative Officer Chief Administrative Officer 58 2018.01.23 Meeting Date Motion #Description/Motion Action Required Assigned To Due Date Status 09-Jan-18 3-18 Councillor Christie moved that Council appoint Councillor Hugo (Reeve Wittstock as alternate) and Deputy Reeve King to the Town of Trochu Intermunicipal Development Plan Committee.COMPLETED 4-18 Councillor Christie moved that Council appoint Councillor Hugo (Councillor Penner as alternate) and Reeve Wittstock to the Village of Acme Intermunicipal Development Plan Committee.COMPLETED 5-18 Deputy Reeve King moved that Council appoint Councillor Hugo (Councillor Keiver as alternate) and Reeve Wittstock to the Village of Linden Intermunicipal Development Plan Committee.COMPLETED 6-18 Deputy Reeve King moved that Council approve a $4,500.00 increase to the budgeted amount of $15,500 originally allocated to the live streaming initiative.COMPLETED 7-18 Deputy Reeve King moved to direct Administration to bring back more information regarding the Crossroads Community Hall and how the removal of this funding would affect the hall. Waiting to hear back from contact! 8-18 Deputy Reeve King moved to research usage of the Rural Community Hall listed in Policy #15-13, Rural Community Halls. Information gathered. Will report information with Crossroads Community Hall Information. 9-18 Councillor Christie moved that, Policy 3-6, Overnight Allowance/Partner Program be amended to include that Kneehill County will pay for the Partners Program for FCM and reimburse Kneehill County Councillor’s partners their travel expenses to FCM.COMPLETED 10-18 Deputy Reeve King moved that Policy 3-8, Convention/Conference/Meeting Automatically Approved Attendance, be accepted as proposed and presented.COMPLETED 11-18 Councillor Christie moved that Council delete Policy 3-19-4, Reimbursement- Attendance at Community and Invitational Events and approve Policy 3-19, Reimbursement- Council Per Diem and Salary as presented.COMPLETED 12-18 Councillor McGhee moved that Policy 3-3, Board and Committee Appointments, be accepted as proposed and presented.COMPLETED 13-18 Councillor Keiver moved that Council authorize the attendance to Councillor McGhee to attend the Alberta Health Services Health Advisory Council meeting being held in Three Hills on Thursday, January 11, 2018 at the Three Hills Hospital.COMPLETED Council Action Items 59 2018.01.23