HomeMy WebLinkAbout2018-01-09 Council Package
KNEEHILL COUNTY
REGULAR COUNCIL MEETING
AGENDA
Tuesday, January 9, 2018
8:30 a.m.
Kneehill County Council Chambers
1600- 2ND Street NE
Three Hills, Alberta
1.0 Agenda
1.1 Additions to the Agenda
1.2 Adoption of the Agenda
2.0 Approval of Minutes
2.1 Regular Council Meeting Minutes of December 12, 2017
3.0 Delegations
3.1 BDO Canada LLP, Alan Litster and Ryan Wachter @ 9:00 a.m.
3.2 Canadian Badlands Ltd., Lonna Hoggan @ 10:00 a.m.
4.0 Public Hearings
No Public Hearings Scheduled
5.0 Municipal Services
5.1 Transportation
No Report
5.2 Water/Wastewater/Environment
No Report
5.3 Planning
5.3.1 IDP Committee Appointment Town of Trochu
5.3.2 IDP Committee Appointment Village of Acme
5.3.3 IDP Committee Appointment Village of Linden
5.4 Agricultural Service Board & Parks
No Report
5.5 Protective Services
No Report
6.0 Corporate Services
6.1 No Report
7.0 Business Arising from Previous Minutes
7.1 No Report
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Regular Council Meeting Agenda January 9, 2018 Page | 2
8.0 New Business
8.1 Policy #15-13, Rural Community Halls
8.2 Policy #3-6, Convention Attendance/Overnight Allowance/Partner Program and
Policy #3-8, Convention/Conference/Meeting Automatically Approved Attendance
8.3 Policy #3-19-4, Reimbursement- Attendance at Community and Invitational
Events and Policy #3-19, Reimbursement Council Per Diem and Salary
8.4 Policy #-3-3, Board and Committee Appointments
8.5 Health Advisory Council Meeting
9.0 Disposition of Delegation Business
10.0 Council and Committee Reports
10.1 Drumheller Provincial Policing Reports
10.2 Canadian Badlands Ltd.
10.3 Southern Alberta Energy from Waste (SAWEA)
10.4 Kneehill Regional Doctor Recruitment and Retention Task Force
11.0 Council Follow-up Action List
12.0 In Camera
12.1
13.0 Motions from In Camera
Adjournment
2 2018.01.09
1
________
Initials
MINUTES OF THE DECEMBER 12, 2017 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE,
1600- 2ND STREET NE, THREE HILLS, ALBERTA
PRESENT:
Division No. 1 Faye McGhee, Councillor
Division No. 2 Debbie Penner, Councillor
Division No. 3 Jerry Wittstock, Reeve
Division No. 4 Glen Keiver, Councillor
Division No. 5 Jim Hugo, Councillor
Division No. 6 Wade Christie, Councillor
Division No. 7 Kenneth King, Deputy Reeve
ADMINISTRATION PRESENT:
Chief Administrative Officer Al Hoggan
Director Municipal Services Laurie Watt
Director Corporate Services Mike Morton
Protective Services Manager &
Communications Officer Debra Grosfield
Sr. Manager of Transportation and Facilities Brad Buchert
Environmental Services Manager John McKiernan
Manager of Planning and Development Barb Hazelton
Manager of Financial Services Will Wolfe
Human Resource Coordinator Jessie Kasha
Recording Secretary Carolyn Van der Kuil
CALL TO ORDER Reeve Wittstock in the Chair
Reeve Wittstock called the meeting to order at 8:30 a.m.
AGENDA 1.0 Agenda
1.1 Additions to the Agenda
Additions under Council and Committee Reports
10.7 Kneehill Housing
10.8 Red Deer River Municipal User Group (RDRMUG)
ADOPTION OF
AGENDA
1.2 Adoption of Agenda
539/17 Councillor Christie moved approval of the agenda as amended.
CARRIED
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COUNCIL MINUTES OF DECEMBER 12, 2017
2
_________
Initials
MINUTES 2.0 Minutes
2.1 Regular Council Meeting Minutes of November 28, 2017
540/17 Councillor Hugo moved approval of the November 28, 2017 Council
Meeting minutes as presented.
CARRIED
CORPORATE SERV 6.0 Corporate Services
6.1 2018 Operating Budget
541/17 Councillor King moved to approve the 2018 Operating Budget as
presented.
CARRIED UNANIMOUSLY
6.2 2018 Capital Budget
542/17 Councillor McGhee moved to approve the 2018 Capital Budget as
presented.
CARRIED UNANIMOUSLY
6.3 September 30 Financial Report
543/17 Councillor Penner moved to receive the January 2017 to September
2017 Financial Reports as presented.
CARRIED UNANIMOUSLY
6.4 Project and Capital Report
544/17 Councillor McGhee moved to approve the 2017 Project and Capital
Budget Variance Report as of November 24, 2017 as presented.
CARRIED
The meeting recessed from 9:50 a.m. to 10:03 a.m.
DELEGATIONS 3.0 Delegations
3.1 GFL Compost Facility
Don Francis and Bob Thompson from GFL Compost Facility, located
approximately 3 miles south of Linden at the northeast intersection of
Range Road 254 and Township Road, provided Council with an update
on how they are dealing with the odour concerns from that facility.
The meeting recessed from 10:37 a.m. to 11:02 a.m.
Brad Buchert, John McKiernan and Barb Hazelton were not present
when the meeting reconvened.
CORPORATE SERV 6.0 Corporate Services Cont’d
6.5 Human Resource Policy
545/17 Councillor King moved to approve the Human Resources Policy as
amended with the deletion of the three Christmas Days and amend 16.9
to read four (4) personal days off.
CARRIED UNANIMOUSLY
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COUNCIL MINUTES OF DECEMBER 12, 2017
3
_________
Initials
Jessie Kasha left the meeting at 11:30 a.m.
6.6 Bylaw 1753– Master Rates
546/17 Councillor Christie moved that Council give first reading to Bylaw
#1753, that being a bylaw to establish rates, fees, and charges for
various goods, licenses, permits and services.
CARRIED
547/17 Councillor Keiver moved that second reading be given to Bylaw #1753.
CARRIED
548/17 Councillor King moved that consideration to hold third reading be
given to Bylaw #1753.
CARRIED UNANIMOUSLY
549/17 Councillor McGhee moved that third reading be given to Bylaw #1753.
CARRIED UNANIMOUSLY
NEW BUSINESS 8.0 New Business
8.1 Subdivision & Development Appeal Board Chairperson
Appointment
550/17 Councillor Penner moved to appoint Maureen Chalack as Chairperson
to the Subdivision and Development Appeal Board and Bill Zens as
Vice Chairperson to the Subdivision and Development Appeal Board.
CARRIED UNANIMOUSLY
IN-CAMERA 12.0 In-Camera
551/17 Councillor Wittstock moved that Council go into In-Camera to discuss
Legal matters at 11:53 a.m.
CARRIED
552/17 Councillor King moved that Council go out of In-Camera at 12:08 p.m.
CARRIED
MUNICIPAL SERV 5.0 Municipal Services
ASB 5.4 Agricultural Service Board
5.4.1 Stampede Farm Family 2018
553/17 Councillor King moved that Council nominate Hoppins Farms to
receive the 2018 BMO Calgary Stampede Farm Family Award as
recommended by the Agricultural Service Board.
CARRIED
5 2018.01.09
COUNCIL MINUTES OF DECEMBER 12, 2017
4
_________
Initials
5.4.2 ASB Member 2018-2020
554/17 Councillor Christie moved that Council appoint Bruce Jensen to serve
as the Agricultural Service Board Member at Large from January 1,
2018 to December 31, 2020.
CARRIED
The meeting recessed from 12:13 p.m. to 1:34 p.m.
Bowen Clausen, Mike Morton, Will Wolfe were not present when the
meeting reconvened.
COUNCIL REPORTS 10.0 Council and Committee Reports
10.1 Ag Service Board Meeting- Written report was provided by
Councillor Christie on the meeting he attended on November 24, 2017.
10.2 Central Region Agricultural Service Board Conference-
Written report was provided by Councillor Christie on the meeting he
attended on November 9, 2017.
10.3 FCSS Conference- Written report was provided by Councillor
King on the conference he attended in November.
10.4 Marigold Library- Minutes were provided from the August 26,
2017 meeting and the September 20, 2017 Marigold meetings.
10.5 FCSS Committee Meeting – Written report was provided by
Councillor King on the meeting he attended on November 28, 2017.
10.6 Canadian Badlands- Minutes were provided from the
September 7, 2017 meeting.
10.7 Kneehill Housing Corporation- Verbal report was provided by
Councillor McGhee on the meeting that she attended.
10.8 Red Deer River Municipal Users Group- Verbal report was
provided by Councillor Keiver on the meeting he attended.
555/17 Councillor McGhee moved that Council receive the reports as
information.
CARRIED
COUNCIL ACT LIST 11.0 Council Follow-Up Action List
556/17 Councillor Christie moved that Council receive the December 12, 2017
Council Follow-Up Action List as presented for information.
CARRIED
6 2018.01.09
COUNCIL MINUTES OF DECEMBER 12, 2017
5
_________
Initials
ADJOURNMENT Adjournment
The meeting adjourned at 1:59 p.m.
________________________
Jerry Wittstock
Reeve
_______________________
Al Hoggan
CAO
7 2018.01.09
REQUEST FOR DECISION
Agenda Item #
5.3.1
SUBJECT:
Intermunicipal Development Plan Committee Appointment
Town of Trochu
MEETING DATE: 2018-01-09
PRESENTED BY:
Laurie Watt, Director of Municipal Services
BACKGROUND/
PROPOSAL:
Kneehill County currently has IDPs with the Town of Three Hills and the
Village of Carbon. The proposed process to complete IDPs with the remaining
urban municipalities within our boundaries is similar.
The IDP Agreement aims to address the following items:
The future land use within the area
The manner of and the proposals for future development in the area
The provision of transportation systems for the area, either generally
or specifically,
Proposals for the financing and programming of intermunicipal
infrastructure for the area,
Environmental matters within the area, either generally or specifically
Any other matter related to the physical, social or economic
development of the area that the councils consider necessary.
The plan will address:
A procedure to be used to resolve or attempt to resolve any conflict
between the municipalities that have adopted the plan,
A procedure to be used by one or more municipalities to amend or
repeal the plan
Provisions relating to the administration of the plan.
The new Municipal Government Act requires all municipalities that share a
common border to adopt an intermunicipal collaboration framework (ICF) by
April 1, 2020, of which the IDP is one component.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Council will review the draft agreement prepared by Administration at the
Committee of the Whole meeting on February 20, 2018.
As part of the review process with the Town of Trochu, a Council Committee
and the CAO will meet with the Village and their appointed Council. Once this
committee has met and provided recommendations on any amendments, the
IDP Bylaw with attached agreement will be presented to each Council for first
reading. Following the public hearing process, 2nd and 3rd reading of the IDP
Bylaw may be considered.
With the Village of Carbon, the Chairperson (Vice Chairperson as alternate) of
the MPC and the Divisional Councillor were appointed to the committee.
COSTS/SOURCE OF
FUNDING:
Public Hearing process and attendance by Council
Committee attendance with the Town of Trochu
COMMUNICATIONS:
With the Town of Trochu
8 2018.01.09
REQUEST FOR DECISION 2 | Page
Through public hearing process
LINK TO STRATEGIC PLAN:
Think, Act Regionally
ATTACHMENTS:
Intermunicipal Collaboration Frameworks Implementation Fact Sheet
RECOMMENDED ACTION:
That Council appoint two members to the IDP Committee with the Town of
Trochu.
COUNCIL OPTIONS:
1. Council appoint Councillor Hugo, (Reeve Wittstock as alternate) and
Councillor King to the Town of Trochu IDP Committee.
2. Council appoint _____________ (____________as alternate) and
____________ to the Town of Trochu IDP Committee.
3. Council receive as information.
MOTION:
Council appoint Councillor Hugo (Reeve Wittstock as alternate) and
Councillor King to the Town of Trochu Intermunicipal Development
Plan Committee.
____________________
Prepared By: Laurie Watt
_______________________
Approved By: Laurie Watt
______________________
Reviewed By: Al Hoggan
Director of Municipal Services Director of Municipal Services Chief Administrative Officer
9 2018.01.09
10 2018.01.09
11 2018.01.09
12 2018.01.09
REQUEST FOR DECISION
Agenda Item #
5.3.2
SUBJECT:
Intermunicipal Development Plan Committee Appointment
Village of Acme
MEETING DATE: 2018-01-09
PRESENTED BY:
Laurie Watt, Director of Municipal Services
BACKGROUND/
PROPOSAL:
Kneehill County currently has IDPs with the Town of Three Hills and the
Village of Carbon. The proposed process to complete IDPs with the remaining
urban municipalities within our boundaries is similar.
The IDP Agreement aims to address the following items:
The future land use within the area
The manner of and the proposals for future development in the area
The provision of transportation systems for the area, either generally
or specifically,
Proposals for the financing and programming of intermunicipal
infrastructure for the area,
Environmental matters within the area, either generally or specifically
Any other matter related to the physical, social or economic
development of the area that the councils consider necessary.
The plan will address:
A procedure to be used to resolve or attempt to resolve any conflict
between the municipalities that have adopted the plan,
A procedure to be used by one or more municipalities to amend or
repeal the plan
Provisions relating to the administration of the plan.
The new Municipal Government Act requires all municipalities that share a
common border to adopt an intermunicipal collaboration framework (ICF) by
April 1, 2020, of which the IDP is one component.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Council will review the draft agreement prepared by Administration at the
Committee of the Whole meeting on February 20, 2018.
As part of the review process with the Village of Acme, a Council Committee
and the CAO will meet with the Village and their appointed Council. Once this
committee has met and provided recommendations on any amendments, the
IDP Bylaw with attached agreement will be presented to each Council for first
reading. Following the public hearing process, 2nd and 3rd reading of the IDP
Bylaw may be considered.
With the Village of Carbon, the Chairperson (Vice Chairperson as alternate) of
the MPC and the Divisional Councillor were appointed to the committee. As
the Vice Chairperson of the MPC is the Divisional 3 Councillor, Council should
consider appointing another Councillor as alternate.
COSTS/SOURCE OF
FUNDING:
Public Hearing process and attendance by Council
Committee attendance with the Village of Acme
13 2018.01.09
REQUEST FOR DECISION 2 | Page
COMMUNICATIONS:
With the Village of Acme
Through public hearing process
LINK TO STRATEGIC PLAN:
Think, Act Regionally
ATTACHMENTS:
Intermunicipal Collaboration Frameworks Implementation Fact Sheet
RECOMMENDED ACTION:
That Council appoint two members to the IDP Committee with the Village of
Acme.
COUNCIL OPTIONS:
1. Council appoint Councillor Hugo, (Councillor ____________ as
alternate) and Reeve Wittstock to the Village of Acme IDP Committee.
2. Council appoint _____________ (____________as alternate) and
____________ to the Village of Acme IDP Committee.
3. Council receive as information.
MOTION:
Council appoint Councillor Hugo (Councillor ________ as alternate)
and Reeve Wittstock to the Village of Acme Intermunicipal
Development Plan Committee.
____________________
Prepared By: Laurie Watt
_______________________
Approved By: Laurie Watt
______________________
Reviewed By: Al Hoggan
Director of Municipal Services Director of Municipal Services Chief Administrative Officer
14 2018.01.09
15 2018.01.09
16 2018.01.09
17 2018.01.09
REQUEST FOR DECISION
Agenda Item #
5.3.3
SUBJECT:
Intermunicipal Development Plan Committee Appointment
Village of Linden
MEETING DATE: 2018-01-09
PRESENTED BY:
Laurie Watt, Director of Municipal Services
BACKGROUND/
PROPOSAL:
Kneehill County currently has IDPs with the Town of Three Hills and the
Village of Carbon. The proposed process to complete IDPs with the remaining
urban municipalities within our boundaries is similar.
The IDP Agreement aims to address the following items:
The future land use within the area
The manner of and the proposals for future development in the area
The provision of transportation systems for the area, either generally
or specifically,
Proposals for the financing and programming of intermunicipal
infrastructure for the area,
Environmental matters within the area, either generally or specifically
Any other matter related to the physical, social or economic
development of the area that the councils consider necessary.
The plan will address:
A procedure to be used to resolve or attempt to resolve any conflict
between the municipalities that have adopted the plan,
A procedure to be used by one or more municipalities to amend or
repeal the plan
Provisions relating to the administration of the plan.
The new Municipal Government Act requires all municipalities that share a
common border to adopt an intermunicipal collaboration framework (ICF) by
April 1, 2020, of which the IDP is one component.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Council will review the draft agreement prepared by Administration at the
Committee of the Whole meeting on February 20, 2018.
As part of the review process with the Village of Linden, a Council Committee
and the CAO will meet with the Village and their appointed Council. Once this
committee has met and provided recommendations on any amendments, the
IDP Bylaw with attached agreement will be presented to each Council for first
reading. Following the public hearing process, 2nd and 3rd reading of the IDP
Bylaw may be considered.
With the Village of Carbon, the Chairperson (Vice Chairperson as alternate) of
the MPC and the Divisional Councillor were appointed to the committee. As
the Vice Chairperson of the MPC is the Divisional 3 Councillor, Council should
consider appointing another Councillor as alternate.
COSTS/SOURCE OF
FUNDING:
Public Hearing process and attendance by Council
Committee attendance with the Village of Linden
18 2018.01.09
REQUEST FOR DECISION 2 | Page
COMMUNICATIONS:
With the Village of Linden
Through public hearing process
LINK TO STRATEGIC PLAN:
Think, Act Regionally
ATTACHMENTS:
Intermunicipal Collaboration Frameworks Implementation Fact Sheet
RECOMMENDED ACTION:
That Council appoint two members to the IDP Committee with the Village of
Linden.
COUNCIL OPTIONS:
1. Council appoint Councillor Hugo, (Councillor ____________ as
alternate) and Reeve Wittstock to the Village of Linden IDP
Committee.
2. Council appoint _____________ (____________as alternate) and
____________ to the Village of Linden IDP Committee.
3. Council receive as information.
MOTION:
Council appoint Councillor Hugo (Councillor ________ as alternate)
and Reeve Wittstock to the Village of Linden Intermunicipal
Development Plan Committee.
____________________
Prepared By: Laurie Watt
_______________________
Approved By: Laurie Watt
______________________
Reviewed By: Al Hoggan
Director of Municipal Services Director of Municipal Services Chief Administrative Officer
19 2018.01.09
20 2018.01.09
21 2018.01.09
22 2018.01.09
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
8.1
SUBJECT:
Policy # 15-13, Rural Community Halls
MEETING DATE:
2017-12-12
PRESENTED BY:
Al Hoggan, CAO
BACKGROUND/
PROPOSAL
As part of Council’s ongoing review of current policies and in particular policies
that have not been reviewed for a period of time exceeding three years,
Policy #15-13 is presented for Council review.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Review of current and existing policy to ensure that the policy remains the
direction of Kneehill County Council.
Administration recommends that the Crossroads Community Hall be removed
from the policy. In 2017, the Crossroads Community Hall lost its tax
exemption status as it is no longer considered a community organization. The
Crossroads Community Hall does not take any rentals.
COSTS/SOURCE OF
FUNDING:
Grant Funding for the Rural Community Halls is accounted for annually in the
Operating Budget under GL account # 97-000-00-27710.
COMMUNICATIONS:
N/A
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
Policy #15-13
RECOMMENDED ACTION:
That Council accept Policy #15-13 as presented.
COUNCIL OPTIONS:
1. That Council accept the policy as proposed.
2. That Council amend the policy as proposed.
3. That Council receive as information.
MOTION:
That Policy #15-13, Rural Community Halls, be accepted as presented.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan
Executive Assistant Chief Administrative Officer Chief Administrative Officer
23 2018.01.09
POLICY
Section Policy No. Page
Grants/Scholarships/Awards/Donations 15‐13 1 of 2
Policy Title Date: Resolution
No.
Rural Community Halls
Purpose:
To provide grant funding to Hall boards, who have been operating a Community Hall within Kneehill County.
Policy Guidelines/Procedures:
1. Eligibility:
1.1 Rural Community Halls operating within Kneehill County including:
a. Huxley Community Association
b. Sunnyslope Community Association
c. Wimborne Community Centre
d. Torrington Community Centre
e. Swalwell Community Association
f. Three Hills Rural Community Association
g. Orkney Athletic Association
h. Mt. Vernon Community Association
i. Hesketh Community Hall Association
j. Crossroads Community Hall
2. Funding Allotment & Allocation:
2.1 The amount and availability of grants will be determined by Council at the annual budget
deliberations and shall be counted for through General Ledger Account # 72‐000‐00‐27710.
2.2 The amount the Hall is used per year determines the funding level.
a. Level A‐ 20 or more times per year
b. Level B‐ 10‐20 times per year
c. Level C‐ Less than 10 times per year
2.3 Funding level amendments need to be approved by Council.
2.4 Allocation Amounts will be indexed annually with the October Consumer Price Index.
2.5 Funding Allocation is as follows:
Level A Used year Round: 20 or more
times per year
2018 Annual Rate:
$2,896.93
2017‐$2,859.75 X 1.3%
Huxley Community Association
Sunnyslope Community Association
Wimborne Community Centre
Torrington Community Centre
Swalwell Community Association
Three Hills Rural Community Association
Orkney Athletic Association
Level B Used Year round or seasonally:
10‐20 times per year
2018 Annual Rate:
$2,085.77
2017‐$2,059.00 X 1.3%
Mount Vernon Community Association
Level C Used Year Round or Season less
than 10 times per year
2018 Annual Rate:
$1,042.91
2017‐$1,029.53 X 1.3%
Hesketh Community Hall Association
Crossroads Community Hall
24 2018.01.09
POLICY
Section Policy No. Page
Grants/Scholarships/Awards/Donations 15‐13 2 of 2
Policy Title Date: Resolution
No.
Rural Community Halls
3. Disbursement of Funds
3.1 The Rural Community Hall Grant funds will be disbursed in one lump sum by February 1
Jerry Wittstock,
Reeve
Al Hoggan,
CAO
Approved: February 25, 2014 68/14
Amendment: November 25, 2014 422/14
Amendment:
Review Date: November 2017
25 2018.01.09
REQUEST FOR DECISION
Agenda Item #
8.2
SUBJECT:
Policy Review, Council Policy 3-6 and New Council Policy 3-8
MEETING DATE:
2018-01-09
PRESENTED BY:
Al Hoggan
BACKGROUND/
PROPOSAL
As part of Council’s ongoing review of current policies and in particular
policies that have not been reviewed for a period of time exceeding three
years, the Council Policy 3-6 is presented for Council review.
To clarify and separate two separate concepts one being overnight/partner
allowances and programs and the other being those conferences or other
meetings that Council could automatically approve for Councillor attendance,
this revised Policy 3-6 and new Policy 3-8 have been created.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Policy 3-6 is essentially identical to the current 3-6 with the exception of the
removal of Part 1. Part 1 has been revised and re-located to new Council
Policy 3-8.
Policy 3-8 has added several routine and ongoing functions of Council.
COSTS/SOURCE OF
FUNDING:
Operating Budgets
ATTACHMENTS:
Proposed Policy 3-6, 3-8
RECOMMENDED ACTION:
That Council accept the Policy 3-6, and 3-8 as proposed and presented.
COUNCIL OPTIONS 1. That Council accept the policy 3-6 and 3-8 as proposed.
2. That Council amend either policy as proposed.
3. That Council reject either policy as proposed.
MOTION: That, Policy 3-6, Overnight Allowance/Partner Program, and Policy 3-8,
Convention/Conference/Meeting Automatically Approved Attendance, be
accepted as proposed and presented.
___________________
Prepared By: Al Hoggan
___________________
Approved By: Al Hoggan
______________________
Reviewed By: Al Hoggan
Chief Administrative Officer Chief Administrative Officer Chief Administrative Officer
26 2018.01.09
POLICY
Section Policy No. Page
Councillor 3‐6 1 of 1
Policy Title Date: Resolution
No.
Overnight Allowance/Partner Program January 9, 2018
Purpose:
To establish guidelines on what expenses that may be reimbursed when attending conventions overnight and
to clarify Partner Allowance/Program expenses.
Policy Guidelines/Procedures:
1. Overnight Allowance
All Councillors and Kneehill County appointed Members at Large members will receive an
additional Overnight Allowance of $30.00 per night for the actual nights spent at the
convention, conference, seminar or workshop.
2. Partner Allowance
An additional $30.00 per night can be claimed by all Councillors or Kneehill County appointed
Members at Large members who bring their significant other to convention.
3. Partner Programs
Kneehill County will pay for the Partners’ Programs attended during the Alberta Association of
Municipal Districts and County’s Conventions and the Agricultural Service Board Summer Tour.
No Partners’ Programs will be covered at the Federation of Canadian Municipalities
Conference.
Jerry Wittstock
Reeve
Al Hoggan
CAO
Approved: January 9, 2018
Review Date: January 9, 2021
27 2018.01.09
POLICY
Section Policy No. Page
Councillor 3‐8 1 of 1
Policy Title Date: Resolution
No.
Convention/Conference/Meeting
Automatically Approved Attendance
January 9, 2018
Purpose:
To confirm which conventions/conferences/meetings/other programs that are automatically approved for
Council to attend annually, without a motion of Council.
Policy Guidelines/Procedures:
1. Conventions/Conferences/Meetings that are Approved for Council to Attend Annually
The fall and spring AAMDC Conventions.
The fall and spring Central Zone AAMDC General Meeting.
The fall and spring Central Zone Directors Meeting. (Reeve or Designate)
The Agricultural Service Board Convention. (Councillor members of the ASB)
The Agricultural Service Board Summer Tour. (Councillor members of the ASB)
The Federation of Canadian Municipalities Conference.
The annual Alberta Urban Municipalities Conference. (Reeve or designate)
Elected Official Educational Program.
Annual Brownlee Law Seminar.
Annual RMRF Law seminar.
Jerry Wittstock
Reeve
Al Hoggan
CAO
Approved: January 9, 2018
Review Date: January 9, 2021
28 2018.01.09
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
8.3
SUBJECT:
Policy # 3-19-4, Reimbursement- Attendance at Community and
Invitational Events and Policy # 3-19, Reimbursement- Council Per Diem
and Salary
MEETING DATE:
2018-01-09
PRESENTED BY:
Al Hoggan, CAO
BACKGROUND/
PROPOSAL
As part of Council’s ongoing review of current policies and in particular policies
that have not been reviewed for a period of time exceeding three years,
Policy #3-19-4, is presented for Council review.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Review of current and existing policy to ensure that the policy remains the
direction of Kneehill County Council.
Administration recommends to move this policy into Policy #3-19 to make one
cohesive policy on Councillor remuneration.
Administration also recommends to also broaden the wording from Policy 3-
19-4 for not only remuneration to attend invitational and community events but
for any events that is approved by Council resolution.
There are three ways to get paid by Per-Diem Remuneration and they are for
attending Council Meetings, Committee Meetings and all other events that are
approved by Council resolution.
Administration also included in the policy that it is the responsibility of the
Councillor to ensure a motion of Council for the Councillor’s attendance is
made prior to the Councillor claiming it on their monthly time sheet and
expense report.
Thirdly, Administration changed the date (October to September) that COLA is
calculated to coincide with the Human Resources Policy. (amended 2017/12/12)
COLA September Cost of Living index for Alberta 1.3%.
COSTS/SOURCE OF
FUNDING:
Council reimbursement is budgeted annually in the Operating Budget.
COMMUNICATIONS: N/A
LINK TO STRATEGIC PLAN: N/A
ATTACHMENTS:
Policy #3-19-4
Policy # 3-19
RECOMMENDED ACTION: That Council delete Policy #3-19-4 and approve Policy #3-19 as presented.
COUNCIL OPTIONS:
1. That Council delete Policy #3-19-4 and accept Policy#3-19 as proposed.
2. That Council amend the policies as proposed.
3. That Council receive as information.
MOTION:
That Council delete Policy #3-19-4, Reimbursement- Attendance at
Community and Invitational Events and approve Policy #3-19-
Reimbursement- Council Per Diem and Salary as presented.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan
Executive Assistant Chief Administrative Officer Chief Administrative Officer
29 2018.01.09
POLICY
Section Policy No. Page
Councillor 3‐19 1 of 2
Policy Title Date: Resolution
No.
Reimbursement‐ Council Per Diem and Salary
Purpose:
To adequately reimburse County elected officials for their time spent engaged in official duty to Kneehill
County and specifically for those duties not directly attached to a particular committee or approved
internal/external meeting for or on behalf of Kneehill County.
Policy Guidelines:
1. Basic Salary
Each Councillor will receive a basic salary of $1550.07 per month. Effective January 1, 2018.
2. Reeve Salary
The Reeve will receive $692.60 per month in addition to the basic salary. and per diem. Effective
January 1, 2018.
3. Deputy Reeve Salary
The Deputy Reeve will receive $277.06 per month in addition to the basic salary and per diem,
effective January 1, 2018. following the October 21st Municipal Election.
4. Per‐Diem Remuneration for Council Meetings, Board & Committee Meetings and Approved Events by
Council Resolution
Each Councillor will receive a per diem of $277.06 per day and $138.53 per half day effective January 1,
2018 to attend Council Meetings, Board and Committee Meetings listed in Policy 3‐3, approved
conventions/conferences/meetings and other programs automatically approved for Council that are
listed in Policy 3‐8 and all other events that are approved by Council resolution.
Each Councillor will receive a basic salary of $1443.39 per month plus a per diem of $257.98 per day and
$128.99 per half day effective November 1, 2013, following the October 21st Municipal Election.
Half Day Remuneration is considered under four (4) hours away from home for a meeting or
committee work or participation in a meeting by use of communication facility.
Full Day Remuneration is considered over four (4) hours away from home or participation by using
a communication facility.
All Council meetings are considered a full day.
If a Kneehill County Councillor is a Chair of a Committee meeting then that meeting shall be
considered to be a full day for that Councillor.
It is the responsibility of the Councillor to ensure a motion of Council for the Councillor’s
attendance is made prior to the Councillor claiming it on their monthly expense report.
The per diem rate for Councillors does not include meals; meals are covered under the meal policy.
1. Additional Remuneration:
Reeve will receive $644.93 per month in addition to the basic salary and per diem. Deputy Reeve will
receive $257.98 per month in addition to the basic salary and per diem, effective November 1, 2013
following the October 21st Municipal Election.
5. Time Sheets/Expense Reports:
All Councillors shall submit a monthly timesheet and expense report for reimbursement by the fourth
30 2018.01.09
POLICY
Section Policy No. Page
Councillor 3‐19 2 of 2
Policy Title Date: Resolution
No.
Reimbursement‐ Council Per Diem and Salary
business day of the following month.
6. Cost of Living Allowance (COLA)
In 2014 2018 and subsequent years the pay rates will be adjusted by the previous annual average of the
Alberta Consumer Price Index as determined in October September of each year. This means the 2014
2018 pay rates will increase by the October 2013 September 2017 Alberta COLA. In years of negative
COLA, the rate will remain the same.
2017 COLA Adjusted Rates (.5%):
Councillor Base $1,530.18
Per Diem Full Day $ 273.50
Half Day $ 136.75
Reeve $ 683.71
Deputy Reeve $ 273.50
2018 COLA Adjusted Rates (1.3%):
Councillor Base $1,550.07
Per Diem Full Day $ 277.06
Half Day $ 138.53
Reeve $ 692.60
Deputy Reeve $ 277.06
Jerry Wittstock,
Reeve
Al Hoggan,
CAO
Approved: October 24, 1995
Amended: October 26, 1998
Amended: June 22, 2004 323/04
Amended: March 27, 2007 123/07
Amended: June 22, 2010 300/10
Amended: November 29, 2011 576/11
Amended: July 30, 2013 355/13
Amended: October 13, 2015 410/15
Reviewed: March 28, 2017 154/17
Amended: January 9, 2018
Review Date:
31 2018.01.09
POLICY
Section Policy No. Page
COUNCIL POLICIES 3‐19‐4 1 of 1
Policy Title Date: Resolution
No.
REIMBURSEMENT‐ Attendance at Community &
Invitational Events
October 14, 2014 373/14
Purpose:
To provide consistent reimbursement Councillor attendance at community and other invitational events.
Policy Statement:
Remuneration for attendance at invitational and community events using the per diem rates, including travel
time, as specified under Policy # 3‐19, mileage and meal reimbursement as specified under Policy #3‐19‐1 and
#3‐19‐2.
Policy Guidelines/Procedures:
Members of Council will be reimbursed the per diem rate as specified under Policy #3‐19, only when approval
for attendance has been received from Council prior to the event.
Bob Long
Reeve
Al Hoggan
CAO
Approved: July 17, 2007 305/07
Amended: October 14, 2014 373/14
Review Date: October 14, 2017
32 2018.01.09
33 2018.01.09
34 2018.01.09
REQUEST FOR DECISION
Agenda Item #
8.4
SUBJECT:
Policy Review, Council Policy 3-3, Board and Committee Appointments
MEETING DATE:
2018-01-09
PRESENTED BY:
Al Hoggan
BACKGROUND/
PROPOSAL
As part of Council’s ongoing review of current policies and in particular
policies that have not been reviewed for a period of time exceeding three
years, the Council Policy 3-3 is presented for Council review.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Administration included Committee of the Whole to the Board and Committee
Appointments to clarify that when Council attends a Committee of the Whole
meeting it is a Committee meeting therefore Council members are approved
to attend and be reimbursed for their time.
COSTS/SOURCE OF
FUNDING:
Operating Budgets
ATTACHMENTS:
Proposed Policy 3-3
RECOMMENDED ACTION:
That Council accept the Policy 3-3 as proposed and presented.
COUNCIL OPTIONS 1. That Council accept the policy 3-3 as proposed.
2. That Council amend policy as proposed.
3. That Council reject policy as proposed.
MOTION: That, Policy 3-3, Board and Committee Appointments, be accepted as
proposed and presented.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan
Executive Assistant Chief Administrative Officer Chief Administrative Officer
35 2018.01.09
POLICY
Section Policy No. Page
COUNCILLOR 3‐3 1 of 3
Policy Title Date: Resolution
No.
Board and Committee Appointments January 9, 2018
Purpose:
Kneehill County Council appoints members of Council to serve on boards and committees to which Kneehill
County is a member. The role of Council is to sustain an on‐going relationship with these various organizations
and groups and to provide a means for communication between the organization and Council. Councillors are
encouraged to provide a written report along with the minutes and financial statements on any meetings
attended on behalf of Council.
Appointments of elected members are made annually at the organizational meeting of Council. For the 2017‐
2018 term, appointments have been made as follows:
COUNCIL MEMBERS
Division One: Faye McGhee
Division Two: Debbie Penner
Division Three: Jerry Wittstock, Reeve
Division Four: Glen Keiver
Division Five: Jim Hugo
Division Six: Wade Christie
Division Seven: Kenneth King, Deputy Reeve
1. COMMITTEE OF THE WHOLE
Division One: Faye McGhee
Division Two: Debbie Penner
Division Three: Jerry Wittstock, Reeve
Division Four: Glen Keiver
Division Five: Jim Hugo
Division Six: Wade Christie
Division Seven: Kenneth King, Deputy Reeve
2. AGRICULTURAL SERVICE BOARD
(Appointments effective January 1st)
Chairman: Wade Christie
Council Member: Debbie Penner
Council Member: Jim Hugo
Council Member: Glen Keiver
Alternate Member: Kenneth King
Rate Payer Member: Rick Vickery
Term Expires Dec 31, 2018
Rate Payer Member: Matt Sawyer
Term Expires Dec 31, 2019
Rate Payer Member: Bruce Jensen
Term Expires Dec 31, 2020
Secretary to the Board: CAO Designation
3. AGRICULTURAL APPEAL BOARD
Same as SDAB
4. KNEEHILL REGIONAL EMERGENCY MANAGEMENT
COMMITTEE
Composition: Reeve, Deputy Reeve and CAO
5. AQUA 7 WATER SERVICES COMMISSION
Formerly Kneehill Regional Water Services
Commission
Council Member: Jerry Wittstock
Alternate Member: Debbie Penner
36 2018.01.09
POLICY
Section Policy No. Page
COUNCILLOR 3‐3 2 of 3
Policy Title Date: Resolution
No.
Board and Committee Appointments January 9, 2018
6. CANADIAN BADLANDS LTD.
Council Member: Faye McGhee
Council Member or
Member at Large: Kenneth King
Council Member or
Member at Large: Jim Hugo
7. CENTRAL ALBERTA ECONOMIC PARTNERSHIP
(CAEP)
Council Member: Jerry Wittstock
Alternate Member: Kenneth King
8. CENTRAL ASSOCIATION OF MUNICIPAL DISTRICTS
AND COUNTIES (CAAMD&C) EXECUTIVE
Composition: Reeve or Deputy Reeve & CAO
9. COMMUNITY ACTION COMMITTEE
(Three Hills/Trochu/Elnora/Delburne/RCMP)
Council Member: Jim Hugo
Alternate Member: Faye McGhee
10. COMMUNITY FUTURES WILD ROSE
Council Member: Wade Christie
Alternate Member: Glen Keiver
11. DOCTOR RECRUITMENT & RETENTION
COMMITTEE
Council Member: Jerry Wittstock
Alternate Member: Faye McGhee
Secretary: CAO Designation
12. DRUMHELLER AND DISTRICT SOLID WASTE
MANAGEMENT ASSOCIATION
Council Member: Debbie Penner
Alternate Member: Faye McGhee
13. INTER‐MUNICIPAL LOCAL ASSESSMENT REVIEW
BOARD BYLAW #1746
Member at Large: Dennis Dey
Term Expires Oct. 31, 2020
Member at Large: Maureen Chalack
Term Expires Oct. 2018
Clerk: Mary Lou Willis
Alternate Clerk: CAO Designation
14. KNEEHILL HOUSING CORPORATION
Council Member: Faye McGhee
Council Member: Glen Keiver
Alternate Member: Jerry Wittstock
15. KNEEHILL REGIONAL FAMILY & COMMUNITY
SUPPORT SERVICES BOARD
Council Member: Kenneth King
Alternate Member: Jerry Wittstock
16. KNEEHILL REGIONAL PARTNERSHIP STEERING
COMMITTEE
Council Member: Faye McGhee
Alternate Member: Wade Christie
17. MARIGOLD LIBRARY SYSTEM
Council Member: Glen Keiver
Alternate Member: Jim Hugo
18. MAYORS/REEVES LIASON COMMITTEE
Composition: Reeve or Deputy Reeve and CAO
19. MEDICAL CLINIC ENHANCED SERVICES REVIEW
COMMITTEE
Reeve: Jerry Wittstock
Council Member: Kenneth King
Council Member: Wade Christie
CAO or Designate in an advisory capacity
37 2018.01.09
POLICY
Section Policy No. Page
COUNCILLOR 3‐3 3 of 3
Policy Title Date: Resolution
No.
Board and Committee Appointments January 9, 2018
20. MUNICIPAL PLANNING COMMISSION (BYLAW
#1340)
Chairman: Jim Hugo
Vice‐Chairman: Jerry Wittstock
Council Member: Faye McGhee
Council Member: Debbie Penner
Council Member: Glen Keiver
Council Member: Wade Christie
Council Member: Kenneth King
Member at Large: Rick Vickery
Secretary to the Commission: CAO Designation
21. PARKS AND RECREATION COMMITTEE
Composition: All of Council
Chairman: Kenneth King
22. JOINT INTER‐MUNICIPAL MUNICIPAL PLANNING
COMMISSION (JMPC) BYLAW 1615
(Three Hills/Kneehill County)
Council Member: Jerry Wittstock
Council Member: Glen Keiver
Alternate: Wade Christie
23. JOINT INTER‐MUNICIPAL MUNICIPAL PLANNING
COMMISSION (JMPC) BYLAW 1744
(Carbon/Kneehill County)
Council Member: Faye McGhee
Council Member: Debbie Penner
Alternate: Jerry Wittstock
Secretary to the Commission: CAO Designation
24. RED DEER RIVER MUNICIPAL USERS GROUP/
RED DEER RIVER WATERSHED ALLIANCE
Council Member: Glen Keiver
Alternate Member: Kenneth King
25. SUBDIVISION AND DEVELOPMENT APPEAL
BOARD (BYLAW #1754)
Chairperson: Maureen Chalack
Vice –Chairperson: Bill Zens
Members at Large:
Dennis Dey
Kent Knudsen
Robert Jackson
Angus Park
Steve Cullum
Secretary to the Board: CAO Designation
26. JOINT INTER‐MUNICIPAL SUBDIVISION AND
DEVELOPMENT APPEAL BOARD (ISDAB) BYLAW
1616 Three Hills/Kneehill County
BYLAW 1745 Carbon/Kneehill County
Same as SDAB Members
Secretary: CAO Designation
Jerry Wittstock
Reeve
Al Hoggan
CAO
Approved: November 7, 2017 506/17
Amended: December 12, 2017 550/17
Amended: December 12, 2017 554/17
Review Date: October 2018
38 2018.01.09
Document Last Updated August 15/13
REQUEST FOR DECISION
Agenda Item #
8.5
SUBJECT:
Health Advisory Council Meeting Invitation
MEETING DATE:
2018-01-09
PRESENTED BY:
Al Hoggan, CAO
BACKGROUND/
PROPOSAL
An invitation has been received inviting Council to attend the Alberta Health
Services Health Advisory Council meeting being held in Three Hills on
Thursday, January 11, 2018 at the Three Hills Hospital.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Does Council wish to authorize the Reeve or designate to attend?
COSTS/SOURCE OF
FUNDING:
2018 Operating Budget
ATTACHMENTS:
AHS Health Advisory Invitation
RECOMMENDED ACTION:
That Council authorize attendance to the Reeve.
COUNCIL OPTIONS:
1. That Council authorize attendance to the Reeve
2. That Council authorize attendance to designate
3. That Council deny authorization to this event
MOTION:
That Council authorize the attendance of the Reeve to attend the Alberta
Health Services Health Advisory Council meeting being held in Three Hills on
Thursday, January 11, 2018 at the Three Hills Hospital.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan
Executive Assistant Chief Administrative Officer Chief Administrative Officer
39 2018.01.09
1
Carolyn Van der Kuil
From:Al Hoggan
Sent:Wednesday, January 03, 2018 7:48 AM
To:Carolyn Van der Kuil
Subject:FW: Invitation to Health Advisory Council Meeting - Jan. 11
This should go to Council to see who Council wants to attend these meetings.
Al Hoggan,CLGM
Chief Administrative Officer
Office: 1-866-443-5541 Cell: 1-403-443-1643
Fax: 403-443-5115 al.hoggan@kneehillcounty.com
PO Box 400 Three Hills, Alberta,
T0M2A0 www.kneehillcounty.com
IMPORTANT: The contents of this email and any attachments are confidential. They are intended for the named recipient(s) only. If
you have received this email by mistake, please notify the sender immediately and do not disclose the contents to anyone or make
copies thereof. Although taking reasonable precautions to ensure no viruses or malicious softwares are present in this email, the sender
cannot accept responsibility for any loss or damage arising from the use of this email or attachments
From: Andrea Jackson (CAL) [mailto:Andrea.Jackson2@albertahealthservices.ca]
Sent: Tuesday, January 2, 2018 4:08 PM
To: Al Hoggan <Al.Hoggan@kneehillcounty.com>
Subject: Invitation to Health Advisory Council Meeting ‐ Jan. 11
Good afternoon,
My name is Andrea Jackson and I am the Advisory Council Coordinator for the David Thompson Health Advisory Council.
Health Advisory Councils (HAC) consist of local volunteers who engage their communities and Alberta Health Services
leadership, to contribute to improving quality healthcare service delivery in Alberta. They meet five times per year, with
the next meeting being held in Three Hills on Thursday January 11. To learn more about HACs, please visit our website.
On behalf of the HAC, I would like to extend an invitation to you to attend. Details are as follows:
Date: Thursday January 11, 2018
Time: 1‐4 p.m.
Location: Health Centre ‐ Activity Centre, Lower Level
Please advise if you or a colleague will attend.
Sincerely,
____________________ _
Andrea Jackson
Advisory Council Coordinator, Community Engagement
Alberta Health Services
10301 Southport Lane SW
Calgary, AB. T2W 3N2
Ph: 403.943.1217 (C) 403.681.3711
40 2018.01.09
This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report.
All categories contain "Attempted" and/or "Completed"
CATEGORY Trend 2013 2014 2015 2016 2017
Homicides & Offences Related to Death 0 0 0 0 0
Robbery 0 0 0 0 0
Sexual Assaults 3 0 3 3 1
Other Sexual Offences 1 0 1 1 0
Assault 14 7 11 13 20
Kidnapping/Hostage/Abduction 0 0 1 2 0
Extortion 0 0 0 0 0
Criminal Harassment 11 5 6 5 11
Uttering Threats 8 7 2 10 4
Other Persons 0 1 0 0 0
TOTAL PERSONS 37 20 24 34 36
Break & Enter 5 14 8 14 25
Theft of Motor Vehicle 6 9 5 14 13
Theft Over $5,000 4 8 3 4 4
Theft Under $5,000 29 19 30 35 48
Possn Stn Goods 4 4 4 2 9
Fraud 7 11 7 14 5
Arson 1 1 1 3 2
Mischief To Property 29 24 20 26 27
TOTAL PROPERTY 85 90 78 112 133
Offensive Weapons 2 3 2 3 2
Public Order 0 0 0 0 0
Disturbing the peace 5 9 4 8 8
OTHER CRIMINAL CODE 11 20 6 10 12
TOTAL OTHER CRIMINAL CODE 18 32 12 21 22
TOTAL CRIMINAL CODE 140 142 114 167 191
November-02-17
Drumheller Provincial Detachment
Statistical Comparison
January to October: 2013 - 2017
41 2018.01.09
This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report.
All categories contain "Attempted" and/or "Completed"
CATEGORY Trend 2013 2014 2015 2016 2017
Drug Enforcement - Production 0 3 0 0 0
Drug Enforcement - Possession 23 13 3 1 1
Drug Enforcement - Trafficking 7 4 4 3 0
Drug Enforcement - Other 0 0 0 0 0
Total Drugs 30 20 7 4 1
Federal - General 2 3 0 1 1
TOTAL FEDERAL 32 23 7 5 2
Liquor Act 6 2 2 1 4
Other Provincial Stats 23 26 25 30 40
Total Provincial Stats 29 28 27 31 44
Municipal By-laws Traffic 1 0 0 1 1
Municipal By-laws 7 5 2 3 9
Total Municipal 8 5 2 4 10
Fatals 1 3 1 1 1
Injury MVC 15 9 16 2 4
Property Damage MVC (Reportable)122 101 98 118 140
Property Damage MVC (Non Reportable)23 28 15 10 15
TOTAL MVC 161 141 130 131 160
Provincial Traffic 613 358 433 309 435
Other Traffic 1 2 3 2 3
Criminal Code Traffic 35 20 15 20 15
Common Police Activities
False Alarms 28 24 36 26 30
False/Abandoned 911 Call and 911 Act 68 60 47 54 71
Suspicious Person/Vehicle/Property 16 32 30 30 51
Persons Reported Missing 5 0 2 4 5
Spousal Abuse - Survey Code 9 8 18 19 17
January to October: 2013 - 2017
Drumheller Provincial Detachment
Statistical Comparison
42 2018.01.09
This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report.
All categories contain "Attempted" and/or "Completed"
CATEGORY Trend 2013 2014 2015 2016 2017
Homicides & Offences Related to Death 0 0 0 0 0
Robbery 0 0 0 0 0
Sexual Assaults 0 0 0 0 0
Other Sexual Offences 0 0 0 0 0
Assault 2 1 3 3 4
Kidnapping/Hostage/Abduction 0 0 0 0 0
Extortion 0 0 0 0 0
Criminal Harassment 2 0 0 1 1
Uttering Threats 1 1 0 2 2
Other Persons 0 0 0 0 0
TOTAL PERSONS 5 2 3 6 7
Break & Enter 0 0 0 1 1
Theft of Motor Vehicle 1 2 0 1 1
Theft Over $5,000 0 1 0 0 0
Theft Under $5,000 0 5 3 2 4
Possn Stn Goods 1 0 0 0 0
Fraud 0 0 0 0 0
Arson 0 1 0 2 0
Mischief To Property 7 2 0 1 0
TOTAL PROPERTY 9 11 3 7 6
Offensive Weapons 0 0 0 0 0
Public Order 0 0 0 0 0
Disturbing the peace 0 0 1 1 0
OTHER CRIMINAL CODE 1 1 1 0 2
TOTAL OTHER CRIMINAL CODE 1 1 2 1 2
TOTAL CRIMINAL CODE 15 14 8 14 15
November-02-17
Drumheller Provincial Detachment
Statistical Comparison
October: 2013 - 2017
43 2018.01.09
This Report is generated from the PROS database and current scoring of files. All homicide files are not included in this report.
All categories contain "Attempted" and/or "Completed"
CATEGORY Trend 2013 2014 2015 2016 2017
Drug Enforcement - Production 0 0 0 0 0
Drug Enforcement - Possession 5 2 1 0 0
Drug Enforcement - Trafficking 1 0 0 0 0
Drug Enforcement - Other 0 0 0 0 0
Total Drugs 6 2 1 0 0
Federal - General 0 0 0 0 1
TOTAL FEDERAL 6 2 1 0 1
Liquor Act 0 0 1 0 0
Other Provincial Stats 3 1 3 6 4
Total Provincial Stats 3 1 4 6 4
Municipal By-laws Traffic 0 0 0 0 0
Municipal By-laws 1 0 0 1 0
Total Municipal 1 0 0 1 0
Fatals 0 0 0 1 1
Injury MVC 4 2 1 1 1
Property Damage MVC (Reportable)17 17 10 17 25
Property Damage MVC (Non Reportable)3 5 1 2 4
TOTAL MVC 24 24 12 21 31
Provincial Traffic 60 36 67 30 29
Other Traffic 0 0 2 1 0
Criminal Code Traffic 0 3 1 2 0
Common Police Activities
False Alarms 3 1 5 2 6
False/Abandoned 911 Call and 911 Act 5 4 4 2 15
Suspicious Person/Vehicle/Property 0 6 6 5 11
Persons Reported Missing 0 0 0 1 1
Spousal Abuse - Survey Code 1 1 1 3 6
October: 2013 - 2017
Drumheller Provincial Detachment
Statistical Comparison
44 2018.01.09
45 2018.01.09
46 2018.01.09
47 2018.01.09
48 2018.01.09
49 2018.01.09
50 2018.01.09
BOARD ORIENTATION MEETING SUMMARY SHEET
SAEWA Board Orientation Meeting Date: November 30, 2017
Key Discussion Points:
1. Assembly and Introductions: SAEWA Board Chair, Ben Armstrong making formal
introductions, as well to newly appointed representatives in result of the October 2017
election.- Thank you to all our members, guests in attendance at the session.
2. Vice Chair, and Project Lead Paul Ryan introduced the Lead Engineering Firm, HDR
guest speaker Fred Kramer who presented his background report on the Transportation
and Site Study Project to date: this included a power point presentation referencing the
detailed business planning, waste collection data compiled (fall – winter 2016) which
was inputted into the University of Alberta data model, and the site analysis pre-
screening data, financial data for development of an EfW facility in Southern Alberta in
procurement, construction, and scalable output data where the audience group asked
questions regarding projected transportation and site costs, government support and the
challenges being overcome in accessing that support, and investment strategy which
was answered by Fred with interjection by Paul Ryan as the Project Lead.
3. The University of Alberta, represented by Prashant Patel and Teresa Morato presented
the Transportation Analysis Report findings in a power point visual and discussion in
addition to never before presented SAEWA case study that indicates the best site as it
has been scientifically identified by data input into the GIS Transportation & Siting
Modelling Tool, owned and operated in patent by the University. The audience then
presented back several questions regarding the reliability and sources of waste data as
referenced within the presentation which Prashant and Teresa were successful in
providing answer to. They also confirmed that the manual report as finalized will be
provided to SAEWA for them to publish to their members in the New Year as they
require.
In Summary:
1. SAEWA was presented with details of the Transportation and Site Study Analysis
outcomes accomplished by the University of Alberta over the course of the past 5
months which now informed the audience of membership waste outputs quantified by
the study that were inputted into the GIS modelling tool platform identifying feasibility for
development of an Energy-from-Waste facility in the prime location according to static
data inputs which are subject to any changes to membership as explained.
2. The Transportation and Site Study Analysis report will be made available to the
membership early 2018 meeting Board approval at the AGM (date to be advised).
3. SAEWA will hold the next Board Meeting on January 26, 2018 location to be determined
early 2018; the AGM (2017) date will officially be set at that meeting and informed to the
membership following. Note: The AGM (2017) was moved to allow for the November 30,
2017 Board Orientation Meeting Session and as a result the planning for the AGM
(2017) will resume early 2018 as indicated above.
SAEWA would like to take a moment to wish our Board of Directors and membership a happy,
safe and festive holiday season along with best wishes to welcome in the New Year.
51 2018.01.09
Page 1 of 2 Kneehill Region Doctor Recruitment and Retention Task Force Organizational Meeting Minutes December 13, 2017
MINUTES OF THE DECEMBER 13, 2017 KNEEHILL REGION
DOCTOR RECRUITMENT AND RETENTION TASK FORCE
ORGANIZATIONAL MEETING HELD AT THE KNEEHILL
COUNTY OFFICE, 1600 2ND STREET NW, THREE HILLS,
ALBERTA.
PRESENT:
Al Campbell, Councillor Town of Three Hills
Jerry Wittstock, Reeve Kneehill County
PRESENT Kelly Klassen, Deputy Mayor Village of Linden
Chris Armstrong, Councillor Town of Trochu
ABSENT Gus Nash, Mayor Village of Carbon
Robert Jackson, Councillor Village of Acme
ADVISORY Sharon Peters Kneehill Medical Clinic
MEMBERS Erin Calhoun Doctor’s Representative
Terry Schlinker Seniors Outreach
ADMINISTRATION Al Hoggan, CAO Kneehill County
Mary Lou Willis, Rec. Secretary Kneehill County
CALL TO ORDER Call to Order
Al Hoggan called the meeting to order at 6:30 p.m.
ELECT CHAIR Election of Chairman
Al Hoggan called for nominations for the position of Chairperson.
Kelly Klassen nominated Al Campbell for position of Chairperson.
Al Campbell accepted the nomination for the position of Chairperson.
Al Campbell was declared Chairperson of the Kneehill Region Doctor
Recruitment and Retention Committee.
VICE CHAIR Election of Vice Chairman
Al Campbell then assumed the Chairperson and called for nominations for
the position of Vice Chairperson.
Al Campbell nominated Jerry Wittstock for position of Vice Chairperson.
Jerry Wittstock accepted the nomination for the position of Vice
Chairperson.
52 2018.01.09
Page 2 of 2 Kneehill Region Doctor Recruitment and Retention Task Force Organizational Meeting Minutes December 13, 2017
Jerry Wittstock was declared Vice Chairperson of the Kneehill Region
Doctor Recruitment and Retention Committee.
Sub-Committees Reviewed
The Recruitment Committee and the Retention Committee were combined
into one committee.
Jerry Wittstock, Kelly Klassen, and Al Campbell appointed to the
Recruitment and Retention Committee.
Adjournment
The meeting adjourned at 6:40 p.m.
_____________________ __________________
Chairperson Recording Secretary
53 2018.01.09
Page 1 of 4 Kneehill Region Doctor Recruitment and Retention Task force Meeting Minutes December 13, 2017
MINUTES OF THE DECEMBER 13, 2017 KNEEHILL
REGION DOCTOR RECRUITMENT AND RETENTION TASK
FORCE MEETING HELD AT THE KNEEHILL COUNTY
OFFICE, 1600 2ND STREET NW, THREE HILLS, ALBERTA.
PRESENT:
Al Campbell, Chairperson Town of Three Hills
Jerry Wittstock, Reeve Kneehill County
PRESENT Kelly Klassen, Deputy Mayor Village of Linden
Chris Armstrong, Councillor Town of Trochu
ABSENT Gus Nash, Mayor Village of Carbon
Robert Jackson, Councillor Village of Acme
ADVISORY Sharon Peters Kneehill Medical Clinic
MEMBERS Erin Calhoun Doctor’s Representative
Terry Schlinker Seniors Outreach
ADMINISTRATION Al Hoggan, CAO Kneehill County
Mary Lou Willis, Rec. Secretary Kneehill County
CALL TO ORDER Call to Order
Al Campbell called the meeting to order at 6:40 p.m.
AGENDA 1.0 Adoption of the Agenda
Addition of item 5.1 Global Medics
Addition of item 6.7 Dr. Ubabukoh
Addition of item 6.7 Contract – Legal
Jerry Wittstock moved approval of the agenda as amended.
CARRIED
MINUTES 2.0 Minutes
2.1 Approval of the March 8, 2017 Meeting Minutes
Kelly Klassen moved approval of the March 8, 2017 meeting
minutes as presented.
CARRIED
DELEGATION 3.0 Delegations
No delegations were present.
FINANCIAL REPORT 4.0 Financial Summary
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Chris Armstrong moved acceptance of the December 5, 2017
Financial Report as presented.
CARRIED
BUSINESS ARISING 5.0 Business Arising from the Minutes
5.1 Global Medics
General discussions regarding refund of service fees for doctor that
is no longer coming to the clinic.
NEW BUSINESS 6.0 New Business
6.1 Doctor Appreciation Christmas Gifts
Kelly Klassen moved to purchase tickets for the theatre, or an Arts
Academy presentation, as appreciation gifts.
CARRIED
6.2 Committee Contract with New Doctors
Al Hoggan presented background information regarding legal
implications of contract.
Erin Calhoun presented information on procedures that are in place
for new doctors.
Jerry Wittstock moved to change contract to award a “return of
service bonus” after the specified time period is complete.
Payments to be scheduled at the end of the first, second, and third
year in the following amounts:
Year One: $15,000
Year Two: $17,500
Year Three: $17,500
CARRIED
6.3 Dr. Ojomu’s Contract
Chris Armstrong moved to pay bonus to Dr. Ojomu according to
the terms of the previous contract.
CARRIED
6.4 Recruitment of Locally Trained Doctors
Al Campbell presented information on general sessions that can be
scheduled to provide locally trained doctors an overview of
services/opportunities in the Kneehill County area. Sessions
focused on residents in Red Deer and Medicine Hat.
6.5 2018 RhPAP Conference
Jerry Wittstock moved that the committee send three people to the
RhPAP conference to be held April 10-12, 2018.
CARRIED
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6.6 Budget Items
Al Campbell requested that budgeted items for 2018 be set at the
same amounts allocated in 2017.
Budget amount of $2500 allocated for conferences in 2018.
Jerry Wittstock moved to approve the budget.
CARRIED
6.7 Dr. Ubabukoh
Dr. Ubabukoh met with Kneehill County administration and
Doctor’s Recruitment and Retention Committee representative to
discuss recovery/payment of bonus.
6.8 Contract – Legal
Discussed in agenda item 6.2 as part of background information
presented by Al Hoggan.
CLINIC REPTS 7.0 Clinic and Committee Reports
7.1 Recruitment and Retention Committee Report – Al
Campbell
Dinner with Dr. Ojomu and family.
Committee to arrange dinner(s) with locums.
7.3 Kneehill Medical Clinic – Erin Calhoun
Dr. McBain has commenced maternity leave. Locums to cover.
Locums regularly rotate through the clinic. This has improved
access for patients.
Dr. Joubert received privileges to perform low-risk obstetrics.
Advertising for two positions have been approved by Alberta
Health Services. Advertisements have been placed.
Residents continue to come to clinic.
Dr. Adebayo, Internal Medicine Specialist, has increased visits to
the clinic. He now comes twice a month.
CORRESPONDENCE 8.0 Correspondence
No correspondence.
NEXT MTG 9.0 Next Meeting
The next meeting scheduled for March 14, 2018 at 6:30 p.m. at the
Kneehill County Administration Building.
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11.0 Adjournment
The meeting adjourned at 8:03 p.m.
_____________________ __________________
Chairperson Recording Secretary
57 2018.01.09
Document Last Updated April 15, 2014
REQUEST FOR DECISION
Agenda Item #
11.0
SUBJECT:
Council Follow-Up Action List
MEETING DATE:
2018-01-09
PRESENTED BY:
Al Hoggan, CAO
BACKGROUND/
PROPOSAL
To request Council’s acceptance of the Council Follow-Up Action List.
DISCUSSION/
OPTIONS/
BENEFITS/
DISADVANTAGES:
Please find attached the Council Follow-Up Action List. The Council Follow-
up Action list is a list of items from Council meetings that require follow-up.
This document is regularly updated after each Council meeting.
COSTS/SOURCE OF
FUNDING:
N/A
COMMUNICATIONS:
N/A
LINK TO STRATEGIC PLAN:
N/A
ATTACHMENTS:
January 9, 2018 Council Follow-Up Action List
RECOMMENDED ACTION:
Receive as information.
COUNCIL OPTIONS:
1. Receive as information
2. Council provide further direction or required changes/amendments.
MOTION:
Council receive the January 9, 2018 Council Follow-Up Action List as
presented for information.
Prepared By: Carolyn Van der Kuil Approved By: Al Hoggan Reviewed By: Al Hoggan
Executive Assistant Chief Administrative Officer Chief Administrative Officer
58 2018.01.09
Meeting Date Motion #Description/Motion
Action Required Assigned To Due Date Status
12-Dec-17 541-17 Councillor King moved to approve the 2018 Operating Budget
as presented.COMPLETED
12-Dec-17 542-17 Councillor McGhee moved to approve the 2018 Capital
Budget as presented.COMPLETED
12-Dec-17 543-17 Councillor Penner moved to receive the January 2017 to
September 2017 Financial Reports as presented.COMPLETED
12-Dec-17 544-17
Councillor McGhee moved to approve the 2017 Project and
Capital Budget Variance Report as of November 24, 2017 as
presented.COMPLETED
12-Dec-17 545-17
Councillor King moved to approve the Human Resources
Policy as amended with the deletion of the three Christmas
Days and amend 16.9 to read four (4) personal days off. COMPLETED
12-Dec-17
546-547-
548-
549/17
Council moved all three readings to Bylaw #1753, that being
a bylaw to establish rates, fees, and charges for various
goods, licenses, permits and services.COMPLETED
12-Dec-17 550-17
Councillor Penner moved to appoint Maureen Chalack as
Chairperson to the Subdivision and Development Appeal
Board and Bill Zens as Vice Chairperson to the Subdivision and
Development Appeal Board.COMPLETED
12-Dec-17 553-17
Councillor King moved that Council nominate Hoppins Farms
to receive the 2018 BMO Calgary Stampede Farm Family
Award as recommended by the Agricultural Service Board. COMPLETED
12-Dec-17 554-17
Councillor Christie moved that Council appoint Bruce Jensen
to serve as the Agricultural Service Board Member at Large
from January 1, 2018 to December 31, 2020.COMPLETED
Council Action Items
59 2018.01.09