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Home My WebLink About2013-12-17 Council MinutesMINUTES OF THE DECEMBER 17, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 5 Bob Long, Reeve Division No. 3 Jerry Wittstock, Deputy Reeve Division No. 1 Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Al Hoggan Assistant CAO Laurie Watt Recording Secretary Carolyn Van der Kuil Director of Operations Pete McRae Director of Planning and Protective Services Jerry Brett Director of Finance Mike Morton CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:33 a.m. AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda Additions under New Business 10.2 Doctor Recruitment and Retention/Medical Building ADOPTION OF 1.2 Adoption of Agenda AGENDA 537/13 Councillor Calhoun moved approval of the agenda as amended. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Approval of the November 19, 2013 Regular Meeting Minutes 538/13 Councillor Wittstock moved approval of the November 19, 2013 Council Meeting minutes as presented. CARRIED UNANIMOUSLY Debi Moon, reporter for the Capital, entered the meeting at 8:39 a.m. Initials COUNCIL MINUTES OF DECEMBER 17, 2013 NEW BUS 8.0 New Business BMO FARM 8.8 BMO Bank of Montreal Farm Family Award FAMIILY AWARD 539/13 Councillor Hoppins moved to table this agenda item until later in the meeting. CARRIED OPERATIONS 4.0 Operations POLICY #14-1 4.1 Policy # 14-1, Compensation for Crop and Land Damage 540/13 Councillor Wittstock moved that Council approve Policy# 14-1, Water and Utilities, Compensation for Crop and Land Damages as amended. CARRIED UNANIMOUSLY POLICY #14-2 4.2 Policy # 14-2, Equity Water -Excess Costs 541/13 Councillor Calhoun moved that Council delete Policy #14-2, Equity Water- Excess Costs from the Water and Utilities list of policies. CARRIED UNANIMOUSLY POLICY #14-3 4.3 Policy # 14-3, Equity Water -Hook Up Costs 542/13 Councillor Keiver moved that Council delete Policy #14-3, Equity Water- Hook Up Costs from the Water and Utilities list of policies. CARRIED UNANIMOUSLY POLICY #14-4 4.4 Policy # 14-4, Equity — Original Boundaries 543/13 Councillor Hoppins moved that Council delete Policy #14-4, Equity - Original Boundaries from the Water and Utilities list of policies. CARRIED UNANIMOUSLY POLICY #14-5 4.5 Policy # 14-5, Equity Phase I Boundaries 544/13 Councillor Calhoun moved that Council delete Policy #14-5, Equity Phase I Boundaries from the Water and Utilities list of policies. CARRIED UNANIMOUSLY OPER REPORT 4.6 Operations Report Council directed Administration to formulate a letter to water users that if there should be a power outage, water will be available because all of the water reservoirs in Kneehill County now have back- up generators but if your home has a power outage it may affect the operation of your home sewage septic system. 545/13 Councillor Holsworth moved that Council receive the Operations Report as presented. CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF DECEMBER 17, 2013 2014 ROAD STUDY 4.7 2014 Road Master Study 546/13 Councillor Wittstock moved that Council receive for information. CARRIED UNANIMOUSLY The meeting recessed from 9:15 a.m. to 9:24 a.m. FINANCE 5.0 Finance CAPITAL EQUIP 5.12014 Capital Equipment Replacement Plan PLAN 547/13 Councillor Holsworth moved that Council hereby approves the 2014 Capital Equipment Replacement Plan as presented. CAPTIAL BUDGET 5.2 Capital Budget 548/13 Councillor Holsworth moved that Council hereby approves the 2014 Capital Budget as presented. CARRIED UNANIMOUSLY BYLAW# 1666 5.3 Bylaw #1666- Gamble Benefitting Service Connection Fee 549/13 That Councillor Calhoun moved first reading of Bylaw 1666, repealing Bylaw 1659 and amending Bylaw 1590 the Benefitting Service Connection Fee for the Gamble Water Service Area project by amending Schedule `B". CARRIED UNANIMOUSLY 550/13 That Councillor Wittstock moved second reading of Bylaw 1666. CARRIED UNANIMOUSLY 551/13 That Councillor Hoppins moved consideration to hold third reading be given to Bylaw 1666. CARRIED UNANIMOUSLY 552/13 That Councillor Calhoun moved third reading to Bylaw 1666. CARRIED UNANIMOUSLY 553/13 That Councillor Calhoun moved that Council approve the refund of the special benefitting tax for 2013 to Roll # 2923361200. 1AM-H 1a011010k\,0IILVA [SIM3 VA BYLAW# 1667 5.4 Bylaw #1667- Linden North, Benefitting Service Connection Fee 554/13 That Councillor Wittstock moved first reading of Bylaw 1667, repealing Bylaw 1660 and Bylaw 1623 and amending Bylaw 1533 the Benefitting Service Connection Fee for the Linden North- Phase 1 Water Service Area project by amending Schedule `B". CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF DECEMBER 17, 2013 555/13 That Councillor Calhoun moved second reading of Bylaw 1667. CARRIED UNANIMOUSLY 556/13 That Councillor Holsworth moved consideration to hold third reading be given to Bylaw 1667. CARRIED UNANIMOUSLY 557/13 That Councillor Calhoun moved third reading to Bylaw 1667. CARRIED UNANIMOUSLY POLICY #16-9 5.5 Policy #16-9, Signing Authorization Policy 558/13 Councillor Painter moved that Council approve Policy 16-9, Signing Authorization Policy as presented. CARRIED UNANIMOUSLY Norm Campion, Tim Shearlaw, Maureen Hussey and Olga Wilkinson entered the meeting at 10:03 a.m. DELEGATION 3.0 Delegations 3.1 Norm Campion, Town of Three Hills Norm Campion from the Town of Three Hills was invited to Council and was presented a cheque for $25,900. The Town of Three Hills is one of the recipients of the 2013 Kneehill County Recreational and Leisure Capital Funding grant. The Town of Three Hills will use the funds to upgrade the Tower Play Park in Three Hills. Mr. Campion thanked Council for their contribution to their project. 3.2 Maureen Hussey, Torrington Community Association Maureen Hussey and Olga Wilkinson representatives from the Torrington Community Centre was invited to Council and were presented with a cheque for $22,400. The Torrington Community Centre is one of the recipients of the 2013 Kneehill County Recreational and Leisure Capital Funding grant. The Torrington Community Association will use the funds to upgrade the Torrington Community Hall. Ms. Hussey thanked Council for their contribution to their project. The meeting recessed from 10:12 a.m. to 10:19 a.m. When the meeting reconvened Councillor Calhoun, Norm Campion, Tim Shearlaw, Maureen Hussey and Olga Wilkinson were not present. 2 Initials COUNCIL MINUTES OF DECEMBER 17, 2013 FINANCE 5.0 Finance Cont'd POLICY #16-2 5.6 Policy #16-2, Accounts Receivable Collection Policy 559/13 Councillor Holsworth moved that Council approve Policy 16-2, Accounts Receivable Collection Policy as presented. CARRIED UNANIMOUSLY FINANCIAL REPORT 5.7 October 2013- Financial Reports 560/13 Councillor Hoppins moved that Council receive the October 2013 Financial Reports as presented. PLAN & PROTECT 6.0 Planning and Protective Services BYLAW#1665 6.1 Bylaw # 1665, Redesignation from Agricultural to Local Rural Commercial 561/13 Councillor Holsworth moved to first reading of Bylaw #1665 to amend the Land -Use bylaw by re -designating the designated portion of Lot 3, Blockl, Plan 0710090 (Part of NW 15-30-21-W4M) from Agricultural (A) to Local Rural Commercial (LRC) . CARRIED UNANIMOUSLY 562/13 Councillor Wittstock moved that a Public Hearing be held for Bylaw #1665 at 10:00 a.m. on February 4, 2014. CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business Cont'd POLICY #3-9 8.1 Policy #3-9, Electronic Devices 563/13 Councillor Wittstock moved that, Policy 3-9 Electronic Devices, be accepted as proposed and amended. CARRIED UNANIMOUSLY Councillor Calhoun returned to the meeting at 11:05 a.m. The meeting recessed from 11:07a.m. to 11:16 a.m. POLICY #3-19-5 8.2 Policy #3-19-5, Rental of Vehicles 564/13 Councillor Calhoun moved that, Policy 3-19-5 Rental of Vehicles, be accepted as proposed and presented. CARRIED UNANIMOUSLY POLICY #3-21 8.3 Policy #3-21, Elected Official's Expense Allowance 565/13 Councilor Wittstock moved that Policy #3-21, Elected Official's Expense Allowance, be accepted as proposed and presented. CARRIED UNANIMOUSLY 5 Initials COUNCIL MINUTES OF DECEMBER 17, 2013 COUNCIL PRIORITY 8.4 Council's Priority List LIST 566/13 Councillor Calhoun moved that Council adopt the following as Council's priority list as a guideline. 1. Mill rate Adjustments- March deadline- December 17th, 2013 Meeting 2. Grant Funding Restructuring — December 17th, 2013 Meeting 3. Dirt Trails- Develop policy for administration to implement 4. Hamlet Strategies 5. Regional Collaboration 6. Churchill Water Service Area, possible development top of hill Drumheller 7. Peace Officer Program 8. Three Hills Municipal Airport 9. Regional Water 10. Transportation Master Plan — Spring (June) 2014 CARRIED UNANIMOUSLY POP MEETING 8.5 Policies or Priorities Meeting Dates DATES 567/13 That Council approve the third Tuesday of every month at 9:00 a.m. starting December 17th, 2013 for a Policies or Priorities meeting. CARRIED UNANIMOUSLY 568/13 Councillor Hoppins moved that Council meet with Acme Council on February 19, 2013 at 6:00 p.m. CARRIED UNANIMOUSLY ASB POLICIES 8.6 ASB Policy Amendments 569/13 Councillor Calhoun moved that Council approve the following policies Weed Control -Weed Inspection & Enforcement Weed Control- Public Land Weed Control Weed Control- Private Land Weed Control Weed Control- Seed Cleaning Plants Inspections and Licensing Weed Control- Brush & Tree Control Road Allowances Weed Control- Tree Removal from County Road Allowances as presented and recommended by the ASB. CARRIED UNANIMOUSLY ASB BUSINESS PLAN 8.7 ASB 2014-16 Business Plan 570/13 Councillor Wittstock moved that Council accept 2014-2016 ASB Business Plan as presented by the ASB. Co CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF DECEMBER 17, 2013 POLICY #1-1 8.9 ASB Structure and Remuneration Policy 571/13 Councillor Painter moved that Council approve the amendment of ASB Structure & Remuneration Policy as recommended and presented by the ASB. CARRIED UNANIMOUSLY ASB MEMBER TERM 8.10 ASB Member Term Replacement REPLACEMENT 572/13 Councillor Holsworth moved that Council appoint Charlotte Johnson as the new ASB Rate Payer Member as recommended by the ASB for the term commencing on January 1st 2014 ending December 31, 2016. CARRIED UNANIMOUSLY BIGELOW DAM 8.11 Bigelow Dam 573/13 Councillor Keiver moved that Motion 594/10 be removed and that Administration be directed to not continue pursuit of the Bigelow Dam site. CARRIED UNANIMOUSLY OH&S INTERNAL 8.12 Occupational Health and Safety Internal Annual Audit AUDIT 574/13 Councillor Wittstock moved that the 2013 Safety Audit be received for information. CARRIED UNANIMOUSLY UPPER SHOP 8.13 Upper Floor of Shop Tender TENDER 575/13 Councillor Calhoun moved that the Kneehill County Shop- Second Floor Development, tender results be awarded to the lowest qualified bidder. CARRIED UNANIMOUSLY The meeting recessed from 12:08 a.m. to 12:47 p.m. Councillor Hoppins and Debi Moon were not present when the meeting reconvened. SNOW PLOWING 8.14 Snowplowing School Bus Routes Council discussed Snowplowing School Bus Routes. CAO REPORT 8.15 CAO Report 576/13 Councillor Painter moved that the CAO Report for November 2013 be received for information. 7 Initials COUNCIL MINUTES OF DECEMBER 17, 2013 CARRIED UNANIMOUSLY BMO FARM 8.8 BMO Bank of Montreal Farm Family Award Cont'd FAMIILY AWARD Councillor Calhoun moved to lift this agenda item from the table. CARRIED UNANIMOUSLY 577/13 Councillor Wittstock moved that Council select Matt and Tara Sawyer for the 2014 BMO Bank of Montreal Farm Family Award. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports 10.1 Central Alberta Economic Partnership (CAEP)- Written report was submitted from Councillor Calhoun on the Central Alberta Economic Partnership AGM meeting she attended on November 271H, 2013. 10.2 Doctor Recruitment and Retention/Medical Clinic- Verbal report was presented by Reeve Long. Committee will be pursuing some new recruitment initiatives. 578/13 Councillor Holsworth moved that Council direct administration to create a letter to each of the physicians in the Three Hills and Trochu Medical Clinics advising them that the construction of the new medical clinic will be placed on hold until both clinics can agree on a consolidation plan and a binding commitment that both clinics will work under one clinic in Three Hills. CARRIED UNANIMOUSLY 579/13 Councillor Calhoun moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY CORRESPONDENCE 11.0 Correspondence Report 580/13 Councillor Calhoun moved that Council receive the Correspondence Report as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 12.0 Council Follow-up Action List 581/13 Councillor Painter moved that Council receive the November 28th, 2013 Council Follow -Up Action List as presented for information. Initials COUNCIL MINUTES OF DECEMBER 17, 2013 ADJOURNMENT Adjournment The meeting adjourned at 2:19 p.m. CARRIED UNANIMOUSLY Bob Long Reeve Al Hoggan CAO Initials