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Home My WebLink About2013-11-19 Council MinutesMINUTES OF THE NOVEMBER 19, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 5 Bob Long, Reeve Division No. 3 Jerry Wittstock, Deputy Reeve (Video Conf) Division No. 1 Brian Holsworth, Councillor Division No. 2 Carol Calhoun, Councillor Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Al Hoggan Assistant CAO Laurie Watt Recording Secretary Carolyn Van der Kuil Director of Operations Pete McRae Director of Planning and Protective Services Jerry Brett Director of Finance Mike Morton CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:33 a.m. AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda Additions under New Business 8.10 Village of Linden Community Grant Additions under Council and Committee Reports 10.11 FCSS Report Additions under In -Camera 14.1 Leases ADOPTION OF 1.2 Adoption of Agenda AGENDA 507/13 Councillor Keiver moved approval of the agenda as amended. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Approval of the October 29, 2013 Organizational Meeting Minutes 508/13 Councillor Calhoun moved approval of the October 29, 2013 Organizational Meeting minutes as presented. CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF NOVEMBER 19, 2013 2.2 Approval of the October 29, 2013 Regular Meeting Minutes 509/13 Councillor Calhoun moved approval of the October 29, 2013 Council Meeting minutes as amended. CARRIED UNANIMOUSLY OPERATIONS 4.0 Operations REPORT 4.1 Operations Report Debi Moon, reporter for the Capital, entered the meeting at 8:49 a.m. 510/13 Councillor Hoppins moved that Council direct Administration to draft a letter to the Minister of Transportation, regarding the condition of our Provincial highways. CARRIED UNANIMOUSLY 511/13 Councillor Calhoun moved that Council receive the Operations Report as presented. CARRIED UNANIMOUSLY FINANCE 5.0 Finance FINANCE REPORT 5.1 Financial Report 512/13 Councillor Holsworth moved that Council receive the September 2013 Financial Report as presented. CARRIED UNANIMOUSLY SEPTEMBER BANK 5.2 September Bank Reconciliation RECONCILIATION 513/13 Councillor Hoppins moved that Council receive the September 30, 2013 Bank Reconciliation Report as presented. CARRIED UNANIMOUSLY OCTOBER BANK 5.3 October Bank Reconciliation RECONCILIATION 514/13 Councillor Calhoun moved that Council receive the October 31, 2013 Bank Reconciliation Report as presented. CARRIED UNANIMOUSLY DAIMOND UPDATE 5.4 Diamond Conversion Update 515/13 Councillor Holsworth moved that Council hereby approves the revised project expenditures for the Diamond Project of $229,000 with funds to come from contingency reserve. CARRIED UNANIMOUSLY The meeting recessed from 9:32 a.m. to 9:42 a.m. 2 Initials COUNCIL MINUTES OF NOVEMBER 19, 2013 PLAN & PROTECT 6.0 Planning and Protective Services SUBDIVISION EXT 6.1 Subdivision Extension 516/13 Councillor Calhoun moved that Council hereby approves the extension of the registration timeframe for subdivision approval KNE 120107 until December 26, 2013. CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business HR POLICY 8.1 Human Resource Policy Amendments 517/13 Councillor Holsworth moved that Council approve the amendment to Item 14 of the Human Resource Policy as amended. CARRIED UNANIMOUSLY COMM MEMBER 8.2 Committee Membership Amendments AMENDMENTS 518/13 Councillor Calhoun moved that the following Committees be changed to the following: • That Councillor Wittstock becomes a Council Member Representative on the Agricultural Service Board and Councillor Hoppins becomes the Alternate. • That Councillor Hoppins becomes a Council Member Representative on the Municipal Planning Commission. CARRIED UNANIMOUSLY REC & LEISURE 8.3 Recreational and Leisure Capital Funding Grant CAPITAL FUNDING 519/13 Councillor Hoppins moved that Council approve funding from the Recreational and Leisure Capital Funding Grant to the following Committees: Carbon Outdoor Recreation Facility/Skate Park Committee- $30,000 Torrington Community Centre- $22,400 Three Hills Elks- $20,875 Town of Three Hills - $25,900 Councillor Hoppins moved to amend his original motion 519/13 to accept all four applications but withhold the funds to the Carbon Outdoor Recreation Facility/Skate Park Committee and the Three Hills Elks until they can provide Kneehill County with a sustainable operation plan and provide us details where the other funds will be coming from. CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF NOVEMBER 19, 2013 MEMBER AT LARGE 8.4 Member at Large Annointments to Boards 520/13 Councillor Calhoun moved that Council re -appoint Rick Vickery and Doug Herman as Members at Large, for a further one-year term on the Municipal Planning Commission and to re -appoint the following Members at Large to the Subdivision and Development Appeal Board: Paul Devos Bill Zens Vern Crawford Charlie Christie Bert Jackson Kent Knudsen Angus Park Steve Cullum Dallas Dau Dale Cameron Dale Moran Greg Cole CARRIED UNANIMOUSLY CAO REPORT 8.5 CAO Report 521/13 Councillor Holsworth moved that the CAO Report for October 2013 be received for information. CARRIED UNANIMOUSLY SR'S OUTREACH 8.6 Seniors Outreach Request for Letter of Support Councillor Hoppins excused himself from the meeting due to a possible fiduciary interest. Councillor Hoppins left the meeting 10:29 a.m. 522/13 Councillor Holsworth moved that Council provides support to the Seniors Outreach Program in applying for the "New Horizons for Seniors Program" grant and direct administration to create a letter of support. CARRIED UNANIMOUSLY Councillor Hoppins re-entered the meeting at 10:31 a.m. The meeting recessed from 10:31 a.m. to 10:42 a.m. ASB POLICIES 8.7 ASB Policy Amendments 523/13 Councillor Keiver moved that Council approve amendments to ASB Policies 1-1, 1-1-1 and 1-2 as presented. al CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF NOVEMBER 19, 2013 Councillor Wittstock and Debi Moon left the meeting at 11:11 a.m. C.O.W. 8.8 Committee of Whole 524/13 Councillor Holsworth moved that Council select November 19th, 2013 at 1:00 p.m. for a Committee of the Whole meeting. CARRIED UNANIMOUSLY STRAT PLANNING 8.9 Strategic Planning Date Councillor Wittstock re-entered meeting at 11:20 a.m. 525/13 Councillor Painter moved that Council select April 15th and 16th, 2014 as the dates for the 2014 Strategic Planning Meeting. CARRIED UNANIMOUSLY LINDEN COMM 8.10 Village of Linden Community Grant GRANT 526/13 Councillor Holsworth moved that Council request the Village of Linden to return the $4,895.00 (four thousand eight hundred and ninety five dollars) in Community Grant money to Kneehill County. CARRIED COUNCIL REPORTS 10.0 Council and Committee Reports COM ACTION 10.1 Community Action Committee- Written report was submitted from Councillor Calhoun on the meeting she attended in Delbume on September 19, 2013. DR R&R BBQ 10.2 Doctor Recruitment and Retention BBQ— Written report was submitted from Councillor Calhoun on the barbeque that was held at Keivers Lake on September 21, 2013. KNEEHILL 10.3 Kneehill Housing -Written report was submitted from Councillor HOUSING Calhoun on the meeting she attended on September 25, 2013 and a report was submitted from Councillor Holsworth on the meeting he attended on November 6, 2013. FOSS 10.4 Kneehill Regional FCSS- Written report was submitted from Councillor Calhoun on the meeting she attended on September 24, 2013. DRUM WASTE 10.5 Drumheller Solid Waste- Written report was submitted from Councillor Calhoun on the meeting she attended on October 17, 2013. 5 Initials COUNCIL MINUTES OF NOVEMBER 19, 2013 T -HILL AIRPORT 10.6 Three Hills Airport Operating Committee- Written report was submitted from Councillor Keiver on the meeting he attended on September 26, 2013. BOOMTOWN TRAIL 10.7 Boomtown Trail- Written report was submitted from Councillor Keiver on the meeting he attended on September 30, 2013. REMEMBRANCE 10.8 Remembrance Day Ceremony- Written report was submitted from DAY Councillor Painter on the Remembrance Day Ceremony he attended in Huxley, AB. SEED CLEANING 10.9 Seed Cleaning Plant- Written report was submitted from PLANT Councillor Painter on the Annual General Meeting he attended for the Three Hills Seed Cleaning Plant. ASB CONFERENCE 10.10 Agricultural Service Board Central Regional Conference - Written report was submitted from Councillor Holsworth. KNEEHILL FCSS 10.11 Kneehill Regional FCSS- Verbal report was provided by Reeve Long. Chairman of the Board is Flo Robinson, Village of Linden. FCSS will be moving to Provincial building on Thursday November 21, 2013. 527/13 Councillor Wittstock moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY CORRESPONDENCE 11.0 Correspondence Report 528/13 Councillor Holsworth moved that Council receive the Correspondence Report as presented. CARRIED UNANIMOUSLY 529/13 Reeve Long moved that Council accept Councillor Calhoun to attend the November 27, 2013 CAEP Annual General Meeting. CARRIED UNANIMOUSLY COUNCIL ACT LIST 12.0 Council Follow-up Action List 530/13 Councillor Painter moved that Council receive the November 19th, 2013 Council Follow -Up Action List as presented for information. CARRIED UNANIMOUSLY Councillor Wittstock left the meeting at 11:48 a. m. Co Initials COUNCIL MINUTES OF NOVEMBER 19, 2013 IN -CAMERA 14.0 In -Camera 531/13 Councillor Hoppins moved that Council go into In -camera at 11:48 a.m. CARRIED UNANIMOUSLY 532/13 Councillor Calhoun moved that Council go out of In -camera at 12:02 p.m. CARRIED UNANIMOUSLY ADJOURNMENT Adjournment The meeting adjourned at 12:02 p.m. 7 Bob Long Reeve Al Hoggan CAO Initials