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Home My WebLink About2013-10-08 Council MinutesCOUNCIL MINUTES OF OCTOBER 8, 2013 MINUTES OF THE OCTOBER 8, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 5 Bob Long, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 2 Carol Calhoun, Councillor PRESENT Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Al Hoggan Assistant CAO Laurie Watt Recording Secretary Carolyn Van der Kuil Director of Operations Pete McRae Director of Planning and Protective Services Jerry Brett Director of Finance Mike Morton (Regrets) CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:32 a.m. AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda Additions under New Business 8.19 Medical Clinic Building Additions under Council and Committee Reports 10.3 Agriculture Service Board 10.4 Community Action 10.5 FCSS 10.6 Kneehill Housing 10.7 Doctor Recruitment and Retention Barbeque Additions under In -Camera 14.3 Land 14.4 Labour ADOPTION OF 1.2 Adoption of Agenda AGENDA 445/13 Councillor Wittsock moved approval of the agenda as amended. CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF OCTOBER 8, 2013 MINUTES 2.0 Minutes 2.1 Approval of the September 24, 2013 Regular Meeting Minutes 446/13 Councillor Hoppins moved approval of the September 24, 2013 Council Meeting minutes as presented. CARRIED UNANIMOUSLY OPERATIONS 4.0 Operations OPER REPORT 4.1 Operations Report 447/13 Councillor Wittstock moved that Council receive the Operations Report as presented. CARRIED UNANIMOUSLY RESTRUCTURE 4.2 Restructure Position POSITION 448/13 Councilor Calhoun moved that Council approve the reclassification of one of the Mechanic positions to that of Municipal Assistant — Purchasing and Procurement. CARRIED UNANIMOUSLY CASE TRACTOR 4.3 Case STX-335 4 -WD Tractor 449/13 Councillor Holsworth moved that Council direct Administration to retain the Case STX-335, and remove from sale list. CARRIED UNANIMOUSLY FINANCE 5.0 Finance RESERVES 5.12013 Reserve Reappropriation 450/13 Councillor Calhoun moved that Council approve the reappropriation of reserves: • $200,000 from Strategic Plan to Parks • $990,513 from Buildings to Bridges • $5,763,190 from WSA to Medical Facility $4,000,000 and Roads $1,763,190 CARRIED UNANIMOUSLY Debi Moon, reporter for the Capital, entered the meeting at 8:56 a.m. BYLAW #1664 5.2 Bylaw #1664- Assessor Designation 451/13 Councillor Wittstock moved that first reading of Bylaw 1664, being a Bylaw to appoint an Assessor as a Designated Officer. CARRIED UNANIMOUSLY 452/13 That Councillor Hoppins moved second reading of Bylaw 1664. CARRIED UNANIMOUSLY W Initials COUNCIL MINUTES OF OCTOBER 8, 2013 453/13 That Councillor Holsworth moved consideration to hold third reading be given to Bylaw 1664. CARRIED UNANIMOUSLY 454/13 That Councillor Calhoun moved third reading to Bylaw 1664. CARRIED UNANIMOUSLY TAX SALE 5.3 Tax Sale Property Appraisals 455/13 Councillor Wittstock moved that Council set the reserve bids for the properties listed as per the appraisals done by the County Senior Assessor. CARRIED UNANIMOUSLY BUS ARISING 7.0 Business Arising from Previous Minutes 2014 STRAT PLAN 7.12014 Strategic Planning Report 456/13 Councillor Holsworth moved that Council receive the 2014 Strategic Action Summary Report and Strategic Action Chart. CARRIED UNANIMOUSLY The meeting recessed from 9:15 a.m. to 9:27 a.m. When meeting reconvened the Grade 6 class from Three Hill School was in attendance. NEW BUSINESS 8.0 New Business CAO REPORT 8.1 CAO Report 457/13 Councillor Holsworth moved that the CAO Report for September 2013 be received for information. CARRIED UNANIMOUSLY WAGE & SALARY 8.2 2014 Wage and Salary Grid 458/13 Councillor Calhoun moved that Council approve the wage and salary grid as presented with defined steps. CARRIED UNANIMOUSLY SRO REQUEST 8.3 School Resource Officer Request 459/13 Councillor Calhoun moved That Council provides support to the School Resource Officer Program, by donating $200.00 to have a Christmas Tree decorated for Kneehill County to be auctioned off at the School Resource Officer fundraiser on November 29th, 2013 at the Trochu Hall. CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF OCTOBER 8, 2013 COUNCILLOR 8.4 Councillor Orientation ORIENTATION 460/13 Councillor Wittstock moved that Council authorize the attendance of all Council members to attend the Councillor Orientation on October 31, 2013 in Linden facilitated by Gordon McIntosh. CARRIED UNANIMOUSLY COMM POLICY 8.5 Communication Policy 461/13 Councillor Holsworth moved that Council approve the Communications Policy as presented. CARRIED UNANIMOUSLY EOEP 8.6 Elected Officials Education Program 462/13 Councillor Calhoun moved that Council allow Council members who have not already attended the Elected Officials Education Program, Ethic seminar to attend the education program facilitated by Gord McIntosh on November 12th, 2013 at the Shaw Convention Centre in Edmonton. CARRIED UNANIMOUSLY The meeting recessed from 9:56 a.m. to 10:08 a.m. When the meeting reconvened Ed Miller, Lyle Miller and Norman Thum were in attendance. DELEGATION 3.0 Delegations 3.2 Ed Miller Ed Miller, Lyle Miller and Norman Thum presented to Council their concern regarding the black dirt trail road at Range Road 24-3, SW 34- 28-24 W4. Ed Miller, Lyle Miller and Norman Thum left the meeting at 10:29 a.m. The meeting recessed from 10:30 a.m. to 10:35 a.m. When the meeting reconvened the Grade Six Class from Three Hills School were not present. POLICY #3-11 8.7 Policy #3-11- Legal Costs Review 463/13 Councillor Calhoun moved that, Policy 3-11 Legal Costs, be accepted as proposed and presented. CARRIED UNANIMOUSLY 2 Initials COUNCIL MINUTES OF OCTOBER 8, 2013 POLICY #3-13 8.8 Policy #3-13- Media Policy Review 464/13 Councillor Wittstock moved that, Policy 3-13 Media Policy, be accepted as proposed and presented. CARRIED UNANIMOUSLY POLICY #3-14 8.9 Policy #3-14- Meeting Divisional Review 465/13 Councillor Calhoun moved that, Policy 3-14 Meetings -Divisional, be accepted as proposed and presented. POLICY #3-14-1 8.10 Policy #3-14-1- Meetings with Ratepayers Review 466/13 Councillor Calhoun moved that, Policy 3-14-1 Meetings -With Ratepayers, be accepted as proposed and presented. CARRIED UNANIMOUSLY 467/13 Councillor Holsworth moved that Administration investigate and bring back to Council a Councillor Terms of Reference for Council to review. CARRIED POLICY #3-15 8.11 Policy #3-15- Overnight Expenses Review 468/13 Councillor Wittstock moved that, Policy 3-15 Overnight Expenses, be accepted as proposed and presented. CARRIED UNANIMOUSLY POLICY #3-17-2 8.12 Policy #3-17-2- Council Appointments Review 469/13 Councillor Holsworth moved that, Policy 3-17-2 Council Appointments, be accepted as proposed and presented. CARRIED UNANIMOUSLY POLICY #3-19-1 8.13 Policy #3-19-1- Reimbursement Mileage Review 470/13 Councillor Hoppins moved that, Policy 3-19-1 Reimbursement - Mileage, be accepted as amended. CARRIED UNANIMOUSLY POLICY #3-19-2 8.14 Policy #3-19-2- Reimbursement Meals Review 471/13 Councillor Hoppins moved that, Policy 3-19-2 Reimbursement - Meals, be accepted as amended. CARRIED UNANIMOUSLY POLICY #3-19-3 8.15 Policy #3-19-3- Council Appointments Reimbursement Review 472/13 Councillor Hoppins moved that, Policy 3-19-3 Council Appointees Reimbursement, be accepted as proposed and presented. CARRIED 5 Initials COUNCIL MINUTES OF OCTOBER 8, 2013 SPECIAL MTG 8.16 Special Meeting Request REQUEST 473/13 Councillor Painter moved that Council approve the Special Meeting dates of Monday, October 21St at 9:00 a.m. to discuss the draft 2014 budget, and the date be advertised to the public. CARRIED UNANIMOUSLY HR POLICY AMEND 8.17 Human Resource Policy Amendment 474/13 Councillor Calhoun moved that Council approve the amendment to Item 23 of the Human Resource Policy to Section 23.4 of the Early Retirement Incentive. CARRIED UNANIMOUSLY CITIZEN ENGAGE MTG DATES 475/13 MEDICAL CLINIC 476/13 477/13 8.18 Citizen Engagement Meeting Dates Reeve Long moved that Council receive this as information. CARRIED UNANIMOUSLY 8.19 Kneehill Medical Clinic Councillor Hoppins moved that Council go into In -Camera at 11:31 a.m. CARRIED UNANIMOUSLY Debi Moon left the meeting at 11:31 a.m. Councillor Holsworth moved the meeting out of In -Camera at 11:44 a.m. CARRIED UNANIMOUSLY 478/13 Reeve Long moved that Council approve the land acquisition and design phase in consultation with the Kneehill County Building Committee with funds to come from the Medical Capital Reserves fund. CARRIED UNANIMOUSLY The meeting recessed from 11:47 a.m. to 1:04 p.m. IN -CAMERA 14.0 In Camera 479/13 Reeve Long moved that Council go into In -Camera at 1:05 p.m. CARRIED UNANIMOUSLY Carolyn Van der Kuil, Laurie Watt, Jerry Brett and Pete McRae left the meeting at 2:10 p.m. Councillor Calhoun, and Al Hoggan left the meeting at 2:40 p.m. Al Hoggan, Carolyn Van der Kuil, Laurie Watt and Jerry Brett returned to the meeting at 3:25 p.m. Co Initials 480/13 IN -CAMERA MOTIONS COUNCIL MINUTES OF OCTOBER 8, 2013 Councillor Wittstock moved the meeting out of In -Camera at 3:25 p.m. CARRIED UNANIMOUSLY 15.0 Motions from In -Camera 481/13 Councillor Painter moved that December 4th, 2013 at 9:00 a.m. will be the date for the Public Hearing for Bylaw 1657 Badlands Motorsports Resort Redesignation from "A" Agriculture to "DC" Direct Control. The notice will also be advertised for four weeks in advance of the public hearing date. CARRIED UNANIMOUSLY 482/13 Councillor Holsworth moved that the Chief Administrator Officer probationary period be waived effectively immediately and that the salary increase that was agreed upon will be effective January 1, 2014. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports COM FUTURES 10.1 Community Futures Wildrose- Minutes from the September 5, 2013 meeting were submitted by Councillor Holsworth. RDRWA 10.2 Red Deer River Watershed Alliance Workshop— Written report was submitted from Councillor Painter on the Workshop he attended. ASB 10.3 Agricultural Service Board - 483/13 Councillor Hoppins moved that Council approve attendance of Council who would wish to attend the November 7, 2013 Central Region Agricultural Service Board Conference in Three Hills. CARRIED UNANIMOUSLY COMM ACTION 10.4 Community Action- No report. FOSS 10.5 Kneehill Regional FCSS- No report. KNEHILL HOUSING 10.6 Kneehill Housing- No report. DR. R&R 10.7 Kneehill Regional Doctor Recruitment and Retention BBQ- No report. 484/13 Councillor Painter moved that Council receive the Council and Committee reports as presented. 7 CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF OCTOBER 8, 2013 CORRESPONDENCE 11.0 Correspondence Report 485/13 Councillor Keiver moved that Council receive the Correspondence Report as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 12.0 Council Follow-up Action List 486/13 Councillor Painter moved that Council receive the October 81h, 2013 Council Follow -Up Action List as presented for information. CARRIED UNANIMOUSLY ADJOURNMENT Adjournment The meeting adjourned at 4:01 p.m. Bob Long Reeve Al Hoggan CAO Initials