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Home My WebLink About2013-09-24 Council MinutesPRESENT CALL TO ORDER COUNCIL MINUTES OF SEPTEMBER 24, 2013 MINUTES OF THE SEPTEMBER 24, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 5 Bob Long, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 2 Carol Calhoun, Councillor Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Al Hoggan Assistant CAO Laurie Watt Recording Secretary Carolyn Van der Kuil Director of Operations Pete McRae Director of Planning and Protective Services Jerry Brett (Regrets) Director of Finance Mike Morton Reeve Long in the Chair Reeve Long called the meeting to order at 8:34 a.m. AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda Additions under In -Camera 14.2 AAMDC Convention ADOPTION OF 1.2 Adoption of Agenda AGENDA 424/13 Councillor Calhoun moved approval of the agenda as amended. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Approval of the September 10, 2013 Regular Meeting Minutes 425/13 Councillor Hoppins moved approval of the September 10, 2013 Council Meeting minutes as presented. CARRIED UNANIMOUSLY Debi Moon, reporter for the Capital, entered the meeting at 8:39 a.m. Initials FINANCE ASSESSMENT SERVICE 426/13 IN -CAMERA 427/13 428/13 COUNCIL MINUTES OF SEPTEMBER 24, 2013 5.0 Finance 5.5 Assessment Services Councilor Hoppins moved to Contract assessment services and award a five year contract to Accurate Assessment. CARRIED UNANIMOUSLY 14.0 In Camera Councillor Calhoun moved that Council go into In -Camera at 8:43 a.m. .:C.I • 1►:� u• Debi Moon left the meeting at 8:43 a.m. Councillor Painter moved the meeting out of In -Camera at 9:32 a.m. CARRIED UNANIMOUSLY The meeting recessed from 9:33 a.m. to 9:44 a.m. Debi Moon was present when the meeting reconvened. FINANCE 5.0 Finance Cont'd FINANCE REPORT 5.1 Financial Report 429/13 Councillor Holsworth moved that Council receive the July 2013 Financial Report as presented. CARRIED UNANIMOUSLY 2013 DISASTER 5.2 2013 Disaster Financial Statement 430/13 Councillor Calhoun moved that Council hereby accepts the Disaster Recovery Expense Statement as information. CARRIED UNANIMOUSLY CARB EXPENSE 5.3 Composite Assessment Review Board Hearing Expenses 431/13 Councillor Wittstock moved that Council receive the accounting for the well site land lease valuation cost report for information. CARRIED UNANIMOUSLY BANK REC 5.4 Bank Reconciliation —August 31, 2013 432/13 Councillor Calhoun moved that Council receive the August 31, 2013 Bank Reconciliation Report as presented. W CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF SEPTEMBER 24, 2013 OPERATIONS 4.0 Operations CARBON GARAGE 4.1 Village of Carbon Request to use Grader/Bus Garage in Carbon REQUEST 433/13 Councillor Calhoun moved that Council enter into a lease agreement with the Village of Carbon for the use of the Kneehill County Shop space for the remainder of 2013 once the school division has vacated and for the entire year of 2014. CARRIED UNANIMOUSLY SALE USED EQUIP 4.2 Sale of Used Capital Equipment 434/13 Councillor Hoppins moved that Council approve the Used Equipment and Vehicles list to be sold at an auction service. CARRIED H2O EXTENSION 4.3 Waterline Extension- Mt. Vernon Water Service Area 435/13 Councillor Calhoun moved that Council approves the line extension to SW 5-32-22 W4 in the Mt. Vernon Water Service Area with construction of the waterline extension be awarded to DJ Directional Drilling Ltd., with a cost to be approximately $13,612.20 + GST, which will be shared 50/50 with the applicant. Funds for this project will come out of the water reserves account. CARRIED UNANIMOUSLY The meeting recessed from 10:27 a.m. to 10:32 a.m. NEW BUSINESS 8.0 New Business COMM GRANTS 8.12013 Community Grants — Round Two 436/13 Councillor Painter moved that Council approve the September 2013 Community Grants to Non Profit Organizations funding allocations as per the recommendations of the Community Grants Committee. CARRIED UNANIMOUSLY CDN LEGION 8.2 Royal Canadian Legion Military Service Recognition Books 437/13 Councillor Hoppins moved that Council provide support to the Annual Alberta/Northwest Territory Royal Canadian Legion "Military Service Recognition Book" with the purchase of a business card size advertisement at a cost of $275.00. CARRIED UNANIMOUSLY THRASHER 8.3 Three Hills Thrashers Junior Hockey Club HOCKEY CLUB 438/13 Councillor Calhoun moved that Council provide support to the Three Hills Thrashers Junior `B" Hockey Club, by purchasing a half page advertisement in their program at a cost of $350.00. CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF SEPTEMBER 24, 2013 CARBON SUPPORT 8.4 Village of Carbon Regional Support Request REQUEST 439/13 Councillor Hollsworth moved that Council directs Administration to provide the Village of Carbon with a letter of support to apply for the Regional Collaboration Program for a Regional Recreation Area Concept Design Study. CARRIED 2014 STRAT PLAN 8.5 2014 Strategic Planning Report 440/13 Councillor Calhoun moved that Council table this agenda item until next Council meeting. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports MARIGOLD LIBR 10.1 Marigold Library- Written report from Councillor Keiver on the meeting he attended on August 24, 2013 in Canmore. FCSS 441/13 CORRESPONDENCE 442/13 10.2 Kneehill Regional FCSS — Written report from Councillor Calhoun on the meeting she attended on August 29, 2013. Councillor Wittstock moved that Council receive the Council and Committee reports as presented. ,tk\:\:llIND1164/_\kII�[�1�1.yrl•1 11.0 Correspondence Report Councillor Wittstock moved that Council receive the Correspondence Report as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 12.0 Council Follow-up Action List 443/13 Councillor Holsworth moved that Council receive the September 24, 2013 Council Follow -Up Action List as presented for information. CARRIED UNANIMOUSLY Debi Moon left the meeting at 10:59 a.m. IN -CAMERA 15.0 Motions from In -Camera MOTIONS 444/13 Councillor Hoppins moved that Council invite the Three Hills Mayor, to the Fall AAMDC meeting, with Kneehill County covering the cost of his hotel, meals and registration. CARRIED UNANIMOUSLY rd Initials COUNCIL MINUTES OF SEPTEMBER 24, 2013 ADJOURNMENT Adjournment The meeting adjourned at 11:07 a.m. Bob Long Reeve Al Hoggan CAO Initials