The URL can be used to link to this page

Home My WebLink About2013-09-10 Council MinutesCOUNCIL MINUTES OF SEPTEMBER 10, 2013 MINUTES OF THE SEPTEMBER 10, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Al Hoggan Division No. 5 Bob Long, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 2 Carol Calhoun, Councillor PRESENT Division No. 3 Jerry Wittstock, Councillor (video Conferencing) Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Al Hoggan Assistant CAO Laurie Watt Recording Secretary Carolyn Van der Kuil Director of Operations Pete McRae Director of Planning and Protective Services Jerry Brett (Regrets) Director of Finance Mike Morton CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:34 a.m. AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda Additions under Council & Committee 10.4 - Alberta Bike Tour — Verbal Additions under New Business 8.9 -Town of Three Hills- Anderson Park ADOPTION OF 1.2 Adoption of Agenda AGENDA 393/13 Councillor Holsworth moved approval of the agenda as amended. CARRIED UNANIMOUSLY IN -CAMERA 14.0 In Camera 394/13 Councillor Hoppins moved that Council go into In -Camera at 8:37 a.m. CARRIED UNANIMOUSLY 1 Initials COUNCIL MINUTES OF SEPTEMBER 10, 2013 Councillor Wittstock left the meeting at 8:37 a.m. Mike Morton, Pete McRae, Laurie Watt and Carolyn Van der Kuil left the meeting at 8:55 a.m. 395/13 Councillor Calhoun moved the meeting out of In -Camera at 9:43 a.m. CARRIED UNANIMOUSLY The meeting recessed from 9:43 a.m. to 9:52 a.m. Present when the meeting reconvened was Debi Moon, reporter from the Capital, Councillor Wittstock, Pete McRae, Mike Morton, Laurie Watt and Carolyn Vander Kuil MINUTES 2.0 Minutes 2.1 Approval of the August 20, 2013 Regular Meeting Minutes 396/13 Councillor Calhoun moved approval of the August 20, 2013 Council Meeting minutes as presented. CARRIED UNANIMOUSLY OPERATIONS 4.0 Operations OPER SUMMARY 4.1 Operations Summary 397/13 Councillor Holsworth moved that Council receive the Operations Report as presented. CARRIED Russ Watts, Tony Chelick, and Denette Leask from Alberta Transportation enetered the meeting at 9:59 a.m. DELEGATONS 3.0 Delegations 3.1 Alberta Transportation Russ Watts, Infrastructure Manager, Tony Chelick, Operations Manager, and Denette Leask, Grants Technologist discussed with Council the Highway 21 and 9 intersection. The meeting recessed from 10:56 a.m. to 11:01 a.m. Russ Watt, Tony Chelick and Denette Leask were not present when the meeting reconvened. POLICY #14-11 4.2 Policy Review #14-11, Water Long Service Connections: Pre - Design Councillor Wittstock excused himself from the meeting due to a possible perceived pecuniary interest. Time: 11:03 a.m. Initials COUNCIL MINUTES OF SEPTEMBER 10, 2013 398/13 Councillor Calhoun moved that Policy 14-11, Water Long Service Connections: Pre Design, be amended as presented. CARRIED APPROACHES 4.3 Grading/Maintenance of Approaches 399/13 Councillor Hoppins moved that the current approach grading practices be received for information. CARRIED Councillor Wittstock re-entered the meeting at 11:09 a.m. PLAN & PROT 6.0 Planning and Protective Services SERVICES POLICY #14-12B 6.1 Policy Review- Policy #14-12b 400/13 Councillor Painter moved that Kneehill County Council amend Policy 14-12b as proposed by Administration. CARRIED UNANIMOUSLY ROAD DEV COST 6.2 Road Development Cost Sharing SHARING Councillor Hoppins excused himself from the meeting due to a possible perceived pecuniary interest. Time: 11:17 a.m. 401/13 Councillor Calhoun moved that Council receive the Road Development Cost Sharing Report as information. CARRIED Councillor Hoppins re-entered the meeting at 11:19 a.m. NEW BUSINESS 8.0 New Business MAINTENANCE 8.4 Maintenance Shop Upper Floor Development & Administration SHOP/ADMIN BLDG Building Modernization 402/13 Councillor Hoppins moved that Administration continue with the development of the Shop Upper Floor and the modernization of the County Administration Building with an estimated cost of $2.5 million and that Administration bring back detailed pre -tender estimates prior construction tenders being published. CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF SEPTEMBER 10, 2013 BYLAW 1663 8.5 Bylaw 1663, Amendment to Bylaw 1654- Intermunicipal Assessment Review Board Bylaw 403/13 That Councillor Holsworth moved first reading of Bylaw 1663 to amend Bylaw 1654, being a Bylaw to establish an Intermunicipal Assessment Review Board with the Town of Three Hills, Town of Trochu, Village of Carbon, Village of Linden, Village of Acme, Village of Elnora and Kneehill County. CARRIED UNANIMOUSLY 404/13 That Councillor Calhoun moved second reading of Bylaw 1663. CARRIED UNANIMOUSLY 405/13 That Councillor Holsworth moved consideration to hold third reading be given to Bylaw 1663. CARRIED UNANIMOUSLY 406/13 That Councillor Wittstock moved third reading to Bylaw 1663. CARRIED UNANIMOUSLY BYLAW 1662 8.6 Bylaw 1662- Establishing Certain Designated Officer Positions 407/13 That Councillor Calhoun moved first reading of Bylaw 1662, being a Bylaw to establish certain designated officer positions. CARRIED UNANIMOUSLY 408/13 That Councillor Hoppins moved second reading of Bylaw 1662. CARRIED UNANIMOUSLY 409/13 That Councillor Holsworth moved consideration to hold third reading be given to Bylaw 1662. CARRIED UNANIMOUSLY 410/13 That Councillor Calhoun moved third reading to Bylaw 1662. CARRIED UNANIMOUSLY Acts CLERK 8.7 Assessment Review Board Clerk for Kneehill County 411/13 Councillor Calhoun moved that Council hereby appoints Laurie Watt, Assistant CAO as ARB Clerk for Kneehill County effective September 10, 2013. CARRIED UNANIMOUSLY The meeting recessed from 11:55 a.m. to 1:00 p.m. Councillor Holsworth, Councillor Hoppins, and Debi Moon were not present when the meeting reconvened. 2 Initials COUNCIL MINUTES OF SEPTEMBER 10, 2013 FINANCE 5.0 Finance IT PLAN 5.1 IT Plan 412/13 Councillor Calhoun moved that Council approve the 2014 IT Capital Replacement Plan as presented. CARRIED UNANIMOUSLY AQUA 7 WATER 5.2 AQUA 7 Water Rate Increase RATE INCREASE 413/13 Reeve Long moved that Council approve the rate charged by Aqua 7 to $2.76 per cubic metre and amend the Master Rates By -Law to reflect this charge applicable to those users that are on the Aqua 7 distribution system. CARRIED UNANIMOUSLY BANK REC 5.3 Bank Reconciliation — July 31, 2013 414/13 Councillor Calhoun moved that Council receive the July 31, 2013 Bank Reconciliation Report as presented. CARRIED UNANIMOUSLY BUS ARISING 7.0 Business Arising from Previous Minutes PREVIOUS MINUTES AAMDC 7.1 Fall 2013 AAMDC Convention Ministerial Meetings CONVENTION 415/13 Reeve Long moved to receive as information. CARRIED UNANIMOUSLY NEW BUSINESS 8.0 New Business Cont'd CAO REPORT 8.1 CAO Report — August 2013 416/13 Councillor Wittstock moved that the CAO Report for August 2013 be received for information. CARRIED UNANIMOUSLY CITIZEN ENGAGE 8.2 Citizen Engagement Meetings MTG 417/13 Councillor Painter moved that Administration be directed to bring back to Council proposed dates and locations for the 2014 Divisional Citizen Engagement Meetings, to the next Regular Council meeting. CARRIED EMERG MNGT ACT 8.3 Emer2encv Management Act — Abuoint Deuuty Director 418/13 Councillor Calhoun moved that Council appoint by resolution, Jamie Erickson to the position of Deputy Director of Emergency Management of the Emergency Management Agency. CARRIED UNANIMOUSLY 5 Initials COUNCIL MINUTES OF SEPTEMBER 10, 2013 STARLAND CNTY 8.8 Starland County Resolutions RESOLUTIONS 419/13 Councillor Painter moved that Council endorse the resolutions from Starland County and direct Administration to notify Starland County in order that it may be added to their upcoming CAAMDC Zone meeting. CARRIED UNANIMOUSLY ANDERSON PARK 8.9 Town of Three Hills -Anderson Park 420/13 Reeve Long moved to approve Councillor Keiver's attendance at the September 6, 2013, Anderson Park tree donation celebration. COUNCIL REPORTS 10.0 Council and Committee Reports DRUM WASTE 10.1 Drumheller and District Solid Waste- Written report from Councillor Calhoun on the meeting she attended on August 15ti', 2013. AQUA 7 10.2 AQUA 7- Written report from Councillor Wittstock on the meeting he attended on August 15, 2013. PARADE FLOAT 10.3 Parade Float - Written report from Councillor Hoppins on the meeting he had with Mr. Jim Christie regarding his parade float. AB BIKE TOUR 10.4 Alberta Bike Tour- Councillor Holsworth was absent from the meeting to report. 421/13 Councillor Calhoun moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY CORRESPONDENCE 11.0 Correspondence Report 422/13 Councillor Wittstock moved that Council receive the Correspondence Report as presented. CARRIED UNANIMOUSLY COUNCIL ACT LIST 12.0 Council Follow-up Action List 423/13 Councillor Painter moved that Council receive the September 10, 2013 Council Follow -Up Action List as presented for information. CARRIED Co Initials COUNCIL MINUTES OF SEPTEMBER 10, 2013 ADJOURNMENT Adjournment The meeting adjourned at 1:51 p.m. Bob Long Reeve Al Hoggan CAO Initials