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Home My WebLink About2013-08-20 Council MinutesCOUNCIL MINUTES OF AUGUST 20, 2013 MINUTES OF THE AUGUST 20, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Al Hoggan Division No. 5 Bob Long, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 2 Carol Calhoun, Councillor PRESENT Division No. 3 Jerry Wittstock, Councillor Division No. 4 Glen Keiver, Councillor Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ADMINISTRATION PRESENT: CAO Al Hoggan Assistant CAO Laurie Watt Recording Secretary Carolyn Van der Kuil Director of Operations Pete McRae (Regrets) Director of Planning and Protective Services Jerry Brett Director of Finance Mike Morton CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:33 a.m. AGENDA 1.0 Agenda ADDITIONS 1.1 Additions to the Agenda Additions under Council & Committee Repc 10.1 Drumheller & District Solid Waste 10.2 AQUA 7 10.3 Kneehill Regional FCSS ADOPTION OF 1.2 Adoption of Agenda AGENDA 364/13 Councillor Wittstock moved approval of the agenda as amended. CARRIED UNANIMOUSLY MINUTES 2.0 Minutes 2.1 Approval of the July 30, 2013 Regular Meeting Minutes 365/13 Councillor Calhoun moved approval of the July 30, 2013 Council Meeting minutes as presented. 1 CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF AUGUST 20, 2013 OPERATIONS 4.0 Operations RR 25-2 CREEK 4.1 Low Level Creek Crossing East of RR 25-2 CROSSING 366/13 Councillor Holsworth moved that the report on the low level creek crossing east of RR 25-2 be received for information. CARRIED UNANIMOUSLY LINDEN WEST 4.2 Repair to the Linden West Pavement PAVEMENT 367/13 Councillor Hoppins moved that the Linden west pavement repair summary be received for information. CARRIED UNANIMOUSLY MOWING 4.3 Mowing Procedures in Cemeteries CEMETERIES 368/13 Councillor Painter moved that the Mowing Procedures in Cemeteries report be received for information. CARRIED UNANIMOUSLY TROCHU TRANSFER 4.4 Trochu Transfer Station STATION 369/13 Councillor Calhoun moved that the Trochu Transfer Station Update be received for information. Debi Moon, reporter for the Capital, entered the meeting at 8:53 a.m. FINANCE 5.0 Finance SUMMARY 5.1 Financial Summary 370/13 Councillor Wittstock moved that Council receive the June 2013 Financial Summary report for information. CARRIED UNANIMOUSLY WATER DEPT 5.2 Water Department Financial Summary SUMMARY 371/13 Councillor Hoppins moved that Council receive the June 2013 Water Financial Summary Report for information. CARRIED UNANIMOUSLY The meeting recessed from 9:32 a.m. to 9:44 a.m. POLICY #11-20 5.3 Purchasing and Procurement Policy # 11-20 372/13 Councillor Holsworth moved that Administration amend Policy 11-20 to reflect the new Purchase Order threshold, rules, and TILMA thresholds as of August 20, 2013. CARRIED UNANIMOUSLY 2 Initials COUNCIL MINUTES OF AUGUST 20, 2013 POLICY #-16-12 5.4 Credit Card Policy #16-12 373/13 Councillor Holsworth moved that Administration amend Policy 16-12 to reflect the new credit card and fuel card authorizations and limits for those positions listed as amended in the policy. CARRIED UNANIMOUSLY PLAN & PROT 6.0 Planning and Protective Services SERVICES EMER MNGMT ACT 6.1 Emergency Management Act — Appointment of a Director 374/13 Councillor Calhoun moved that Council approves, by resolution, that the Kneehill County Chief Administrative Officer, Al Hoggan be appointed Director of Emergency Management of the Emergency Management Agency. CARRIED UNANIMOUSLY The meeting recessed from 10:23 a.m. to 10:34 a.m. NEW BUSINESS 8.0 New Business CAO REPORT 8.1 CAO Report — July 2013 375/13 Reeve Long moved that the CAO Report for July 2013 be received for information. CARRIED UNANIMOUSLY TOUR OF ALBERTA 8,2 Tour of Alberta — September 3 to 8, 2013 376/13 Councillor Wittstock moved that Council receive the information provided on the upcoming Tour of Alberta World -Class Cycling Event being held through parts of Kneehill County on September 6, 2013. CARRIED UNANIMOUSLY 377/13 Councillor Calhoun moved that Council approve the attendance of Deputy Reeve Holsworth to attend and represent Kneehill County at the September 6, 2013 Tour of Alberta awards ceremony in Drumheller. CARRIED UNANIMOUSLY POLICY #3-1 8.4 Council Policy #3-1, Bylaw Readings and Passage 378/13 Councillor Calhoun moved that, Policy 3-1 Bylaw Readings and Passage, be accepted as proposed and presented. CARRIED UNANIMOUSLY POLICY #3-2 8.5 Council Policy #3-2, Chief Elected Official Referred to as Reeve 379/13 Councillor Wittstock moved that, Policy 3-2 Chief Elected Official Referred To As Reeve, be accepted as proposed and presented. CARRIED UNANIMOUSLY POLICY #34 8.6 Council Policy #34, Committee Members/Alternate Attending Initials COUNCIL MINUTES OF AUGUST 20, 2013 Meetings 380/13 Councillor Painter moved that, Policy 3-4 Committee Members/Alternate Attending Meetings, be accepted as proposed and presented. CARRIED UNANIMOUSLY POLICY #3-5 8.7 Council Policy #3-5, Committee Pay Differential 381/13 Councillor Calhoun moved that, Policy 3-5 Committee Pay Differential, be accepted as proposed and presented. CARRIED UNANIMOUSLY AAMDC 8.8 Fall 2013 AAMDC Convention Ministerial Meetings MINISTERIAL MTG 382/13 Reeve Long moved that agenda item 8.8 Fall 2013 AAMDC Convention Ministerial Meetings be deferred to the September 10, 2013 Council meeting. CARRIED UNANIMOUSLY MTG WHEATLAND 8.9 Reeve and CAO Meeting with Wheatland County COUNTY 383/13 Councillor Wittstock moved that Reeve Long and CAO Hoggan be approved to attend this meeting with the Reeve and CAO of Wheatland County on September 12, 2013 specifically to discuss issues regarding infra -structure pressures resulting from the proposed Badlands Motor Sports Development. CARRIED UNANIMOUSLY COUNCIL/DIRECTOR 8.10 Council/Director Workshop WORKSHOP 384/13 Councillor Calhoun moved that Council approves the Council/Director Workshop for the dates of December 9, 10 and 11, 2013 and that Administration be directed to complete all necessary arrangements for this scheduled workshop. Debi Moon left the meeting at 11:29 a.m. 2 CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF AUGUST 20, 2013 REGIONAL FIRE & 8.11 Regional Fire QMP and Fire Safety Codes Sub -Contract SAFETY CODES SUB CONTRACT 385/13 Councillor Holsworth moved that Administration be directed to prepare a contract, for the sub -contracting of all the related fire services as stated in the Master Fire Protection Agreement, Fire QMP, and fire safety codes, for signature by the Town of Trochu, and that Kneehill County Council approve the funding recommendation of $60,000 annually for this service. CARRIED UNANIMOUSLY COUNCIL REPORTS 10.0 Council and Committee Reports DRUM WASTE 10.1 Drumheller and District Solid Waste- Verbal report from Councillor Calhoun on the meeting she attended on August 15, 2013. AQUA 7 10.2 AQUA 7- Verbal report from Councillor Wittstock on the meeting he attended on August 15, 2013. A new water rate will be implemented by the AQUA 7 effective July 1st, 2013. FOSS 10.3 Kneehill Regional FCSS- Verbal update from Councillor Calhoun on the FCSS move to the Provincial Building. 386/13 Councillor Hoppins moved that Councillor Calhoun attend the September 13, 2013 FCSS Kneehill Regional Community Discussion Invitation meeting. CARRIED UNANIMOUSLY 387/13 Councillor Calhoun moved that Council receive the Council and Committee reports as presented. CARRIED UNANIMOUSLY The meeting recessed from 12:08 p.m. to 12:49 p.m. Councillor Painter was not present when the meeting reconvened. CORRESPONDENCE 11.0 Correspondence Report 388/13 Councillor Calhoun moved that Council receive the Correspondence Report as presented. CARRIED UNANIMOUSLY COUNCIL ACTION 12.0 Council Follow-up Action List LIST 389/13 Councillor Holsworth moved that Council receive the August 20, 2013 Council Follow -Up Action List as presented for information. 5 CARRIED UNANIMOUSLY Initials COUNCIL MINUTES OF AUGUST 20, 2013 IN -CAMERA 13.0 In Camera 390/13 Councillor Hoppins moved that Council go into In -Camera at 1:14 p.m. CARRIED UNANIMOUSLY Councillor Painter returned to the meeting at 2:00 p.m. 391/13 Councillor Painter moved the meeting out of In -Camera at 2:15 p.m. CARRIED UNANIMOUSLY COUNTY 8.3 Kneehill County Scholarship 2013 SCHOLARSHIP 392/13 Councillor Calhoun moved that Shane Moldrup be awarded the 2013 Academic Achievement Scholarship and Kristi Ann Bell be awarded the 2013 Community and Leadership Scholarship in the amount of $1500 each. CARRIED UNANIMOUSLY ADJOURNMENT Adjournment The meeting adjourned at 2:17 p.m. no Bob Long Reeve Al Hoggan CAO Initials