HomeMy WebLinkAbout2013-04-23 Council MinutesCOUNCIL MINUTES OF APRIL 23, 2013
MINUTES OF THE APRIL 23, 2013 REGULAR MEETING
OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL
COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA.
PRESENT:
Division No. 5
Bob Long, Reeve
Division No. 1
Brian Holsworth, Deputy Reeve
Division No. 2
Carol Calhoun, Councillor
PRESENT Division No. 3
Jerry Wittstock, Councillor (by video conferencing)
Division No. 6
Ken Hoppins, Councillor
Division No. 7
Bobby Painter, Councillor
ABSENT:
ABSENT Division No. 4 Glen Keiver, Councillor
ADMINISTRATION PRESENT:
Interim CAO Laurie Watt
Recording Secretary Carolyn Van der Kuil
CALL TO ORDER Reeve Long in the Chair
Reeve Long called the meeting to order at 8:32 a.m.
AGENDA 1.0 Adoption of Agenda
Under Operations
4.4 Swalwell Cemetery
Under Council and Committee Reports
8.4 Restorative Justice
8.5 Drumheller and District Solid Waste
8.6 Marigold Library
160/13 Councillor Wittstock moved approval of the agenda as amended.
CARRIED
MINUTES 2.0 Minutes
REGULAR MTG 2.1 Approval of the April 9, 2013 Regular Meeting Minutes
161/13 Councillor Calhoun moved approval of the April 9, 2013 Council
Meeting minutes as presented.
CARRIED
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COUNCIL MINUTES OF APRIL 23, 2013
NEW BUSINESS 7.0 New Business
NEON'S SWIM CLUB 7.3Three Hills Neon's Swim Club
162/13 Councillor Calhoun moved that Council approve a $60 (sixty) dollar
advertising sponsorship to the Three Hills Neon's Swim Club.
CARRIED
MUD STOMP 2013 7.4 Carbon Mud Stomp 2013 Sponsorship
163/13 Councillor Hoppins moved that Council approve a donation of $250.00
to the Carbon Mud Stomp 2013 being held June 22, 2013.
CARRIED
AG HELDMAN 7.5 Appointment of Fallon Sherlock to Agricultural Fieldman
POSITIONS Positions
Councillor Hoppins moved that Council approve the appointment of
164/13 Kneehill County Assistant Agricultural Fieldman, Fallon Sherlock, as the
Weed Inspector, Pest Inspector, and Conservation Officer for Kneehill
County.
CARRIED
THILLS GRAD 7.6 Three Hills High School Graduation Invitation
165/13 Councillor Calhoun moved that Council authorize the attendance of Reeve
Long or alternate to the Three Hills Graduation dinner and ceremony
being held on Saturday, May 18th, 2013.
CARRIED
FINANCIAL 5.0 Financial Reports
BANK REC 5.6 Bank Reconciliation March 31, 2013
166/13 Councillor Holsworth moved that Council receive the March 31, 2013
Bank Reconciliation as presented.
CARRIED
Jerry Brett, Sr. Planner and Development Officer entered the meeting at
8:40 a.m.
NEW BUSINESS 7.0 New Business Cont'd
EVENTS BYLAW 7.2 Events Bylaw
167/13 Councillor Holsworth moved that Council consent to the Drag Racing
event being proposed at the Three Hills Airport on Sunday, June 2, 2013
by the Three Hills Cruise Weekend Committee.
CARRIED
Jerry Brett left the meeting at 8:58 a.m.
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COUNCIL MINUTES OF APRIL 23, 2013
Pete McRae, Director of Operations and Brandy Hay Evans, Operations
Executive Assistant entered the meeting at 8:58 a.m.
The meeting recessed from 8:59 a.m. to 9:06 a.m.
Debi Moon, reporter for the Capital, entered the meeting at 9:07 a.m.
OPERATIONS 4.0 Operations
4.1 Operations Summary
OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation
(Roads), Water and Miscellaneous updates. The following items were
also addressed.
• Good participation in the road construction tenders. Still
reviewing with the consultant but will have a report for Council at
next meeting.
168/13 Councillor Calhoun moved that Council receive the Operations
Summary report as presented.
CARRIED
CARBON APPROACH 4.2 Carbon Approach/Culvert Issue
169/13 Councillor Hoppins moved that Council assist the Village of Carbon with
the removal of culvert(s) and the construction of a swale at the location
described while Kneehill County crews are in the vicinity on another
project.
CARRIED
BACKUP GEN 4.3 Back -Up Generators
170/13 Councillor Calhoun moved that Council go into In -Camera at 9:40 a.m.
CARRIED
Councillor Wittstock and Debi Moon left the meeting at 9:40 a.m.
171/13 Councillor Calhoun moved the meeting out of In -Camera at 9:54 a.m.
CARRIED
Councillor Wittstock entered the meeting at 9:54 a.m.
172/13 Councillor Calhoun moved that Council proceed with the Request for
Quote for back-up generators for both the Office and Shop.
Pete McRae and Brandy Hay Evans left the meeting at 9:58 a.m.
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COUNCIL MINUTES OF APRIL 23, 2013
The meeting recessed from 9:58 a.m. to 10:05 a.m.
Present when the meeting reconvened were representatives from BDO
Canada LLP, Alan Lister and Dan Lyons.
Mike Morton, Director of Finance and Will Wolfe, Accounting Supervisor
for Kneehill County and Debi Moon were also present.
FINANCIAL 5.0 Financial Reports Cont'd
2012 FINANCIALS 5.12012 Financial Reports
173/13 Councillor Hoppins moved that Council go into In -Camera at 10:05 a.m.
CARRIED
Councillor Wittstock, Debi Moon, Laurie Watt, Carolyn Van der Kuil,
Mike Morton and Will Wolfe left the meeting at 10:05 a.m.
174/13 Councillor Calhoun moved the meeting out of In -Camera at 10:17a.m.
CARRIED
Councillor Wittstock, Laurie Watt, Carolyn Van der Kuil, Mike Morton,
Will Wolfe, and Debi Moon entered the meeting at 10:17 a.m.
Alan Lister reviewed the 2012 Audited Financial Statements expressing
appreciation for the cooperation and assistance received during the course
of the audit from Mike Morton, Will Wolfe and financial staff. The
auditor's Report indicated all was in good order again this year. There
were no issues and all procedures were in accordance with County policy.
175/13 Councillor Holsworth moved that Council accept the Kneehill County
2012 Audited Financial Statements as presented.
CARRIED
BDO representatives and Will Wolfe left the meeting at 10:46 a.m.
COUNCIL REPORTS 8.0 Council and Committee Reports
THILLS AIRPORT 8.1 Three Hills Municipal Airport ODeratina Committee - Written
report by Councillor Keiver on the meeting he attended on April 17tH,
2013.
FINANCIAL 5.0 Financial Reports Cont'd
OPERATING BUDGET 5.2 2013 Operating Budget
176/13 Councillor Hoppins moved that Council approve the 2013 Operating
Budget as presented.
CARRIED
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COUNCIL MINUTES OF APRIL 23, 2013
CAPITAL BUDGET 5.3 2013 Capital Budtet
177/13 Councillor Calhoun moved that Council approve the 2013 Capital
Budget as presented.
CARRIED
BYLAW #1655 5.4 2013 Tax Rate Bylaw # 1655
178/13 Councillor Holsworth moved first reading of Bylaw 1655 to authorize the
rates of taxation to be levied against assessable property within Kneehill
County for the 2013 taxation year.
CARRIED
179/13 Councillor Calhoun moved second reading of Bylaw 1655.
CARRIED
180/13 Councillor Hoppins moved consideration to hold third reading be given to
Bylaw 1655.
CARRIED UNANIMOUSLY
181/13 Councillor Holsworth moved third reading to Bylaw 1655.
CARRIED
BYLAW #1656 5.5 2013 Water Service Area Tax Bylaw #1656
182/13 Councillor Calhoun moved first reading of Bylaw 1656, that being the
bylaw to provide for a special tax to raise revenue to pay the associated
costs of the Kneehill County Water Service Area.
CARRIED
183/13 Councillor Wittstock moved second reading of Bylaw 1656.
CARRIED
184/13 Reeve Long moved consideration to hold third reading be given to
Bylaw 1656.
CARRIED UNANIMOUSLY
185/13 Councillor Hoppins moved third reading to Bylaw 1656.
CARRIED
Mike Morton left the meeting at 11:08 a.m.
COUNCIL REPORTs 8.0 Council and Committee Reports Cont'd
AQUA 7 8.2 AQUA 7- Written report by Councillor Holsworth on the meeting he
attended on April 18, 2013.
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RADF 8.3 Rural Alberta Development Fund 2013 Spring Showcase Event —
Written report by Reeve Long on the conference he attended April 19tH
Organizations from around Alberta presented on the many programs that
have received RADF funding.
RESTORATIVE JUs 8.4 Restorative Justice- Written report by Councillor Calhoun on the
meeting she attended on April 9, 2013. The purpose of the evening was to
examine under what conditions a restorative justice model is an
appropriate alternative for managing crime for communities, within the
Three Hills area.
Pete McRae, Director of Operations and Brandy Hay Evans, Operations
Executive Assistant entered the meeting at 11:11 a.m.
DRUM SOLID WASTE 8.5 Drumheller & District Solid Waste - Written report by Councillor
Calhoun on the meeting she attended on April 181h, 2013.
MARIGOLD 8.6 Marigold Library- Written report by Councillor Keiver on the
meeting he attended on April 20th, 2013.
186/13 Councillor Hoppins moved that Council receive the Council and
Committee reports as presented.
CARRIED
OPERATIONS 4.0 Operations Cont'd
BACK UP GEN 4.3 Back -Up Generators
A vote was taken on motion 172/13.
CARRIED
SWALWL CEMETERY 4.4 Swalwell Cemetery
Council provided direction to Operations on how to address the damages
made to the Swalwell Cemetery.
NEW BUSINESS 7.0 New Business Cont'd
RTEPAYER MTG 7.1 Ratepayer Meeting Feedback
187/13 Councillor Calhoun moved that Council receive as information and defer
concerns to relevant departments for resolution.
CARRIED
The meeting recessed from 12:11 p.m. to 1:19 p.m.
When the meeting reconvened Pete McRae, Brandy Hay Evans and Debi
Moon were absent.
Co
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COUNCIL MINUTES OF APRIL 23, 2013
CORRESPONDENCE 9.0 Correspondence Report
188/13 Councillor Calhoun moved that Council receive the Correspondence
Report.
CARRIED
BUS PENDING 10.0 Council Business Pending & Summary Reports
10.1 Business Pending Report 2008/2009/2010/2011/2012
10.2 Business Pending Report 2013
189/13 Councillor Wittstock moved that Council receive the Business Pending
reports.
CARRIED
SUMMARY REPORT 10.3 Business Completed Items Summary Report 2013
190/13 Councillor Hoppins moved that Council receive the Business Summary
report.
CARRIED
The meeting recessed froml:25 p.m. to 1:32 p.m.
When the meeting reconvened Jerry Brett, Sr. Planner and Development
Officer was present.
3.0 Delegations:
PUBLIC HEARING 3.4 Rhino Enterprises — Bylaw 1652
191/13 Councillor Calhoun moved the meeting to recess to hear the public
hearing scheduled for 1:30 p.m. (Rhino Enterprises — Bylaw 1652 -
Amendments to the Land Use Bylaw 1564)
CARRIED
Time: 1:33 p.m.
192/13 Councillor Calhoun moved the meeting back in session.
CARRIED
Time: 1:59 p.m.
BUS ARISING 6.0 Business Arising
BYLAW #1652 6.1 Bylaw #1652 — Rhino Enterprises — Amendment to Land Use
Bylaw #1564
193/13 Councillor Calhoun moved second reading of Bylaw 1652 as amended.
This being a bylaw to amend land use Bylaw #1564 to include
amendments since first reading as follows:
• "Part 1— Purpose and Definitions": the new definition of "Gas and
Oilfield Business — Minor" will be inserted in the definitions section
of the LUB as follows: "Gas and Oilfield Services Business — Minor"
means a business that provides limited support services to oil field
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COUNCIL MINUTES OF APRIL 23, 2013
and pipeline operations. Typical services in this use include, but are
not limited to, hot shots, inspection, maintenance, testing, well
conditioning, well logging, x-ray and diagnostic, cathodic protection,
wireline services or other such similar services. This use does not
include the use or storage of toxic, explosive or radioactive materials.
• "Part VI, Land Use Districts, Section 19, A - Agricultural
District": the new definition will be inserted under "Discretionary
Uses" as follows: "Gas and Oilfield Business -Minor" ;
• "Part VI, Land Use Districts, Section 27, LI — Light Industrial
District": the new definition will be inserted under "Permitted Uses"
as follows: "Gas and Oilfield Business -Minor";
• "Part VI, Land Use Districts, Section 23, HI -Hamlet Industrial
District": the new definition will be inserted under "Discretionary
Uses" as follows:"Gas and Oilfield Business -Minor" ;
• "Part VI, Land Use Districts, Section 28, I -Industrial District":
the new definition will be inserted under "permitted Uses" as follows:
"Gas and Oilfield Business -Minor" ;
• "Part VI, Land Use Districts Section 19, Subsection 6, Special
Requirements, (K) Gas and Oilfield Business- Minor":
(i) The business shall be contained within an enclosed
building(s) and the outdoor storage of any materials, heavy
vehicles, equipment and/or pipes is restricted to 20% of the
total parcel size or an area within the subject Agriculture
parcel of 1 hectare (2.5 Acres more or less) whichever is the
lesser (excluding any access road required to access the
same)
(ii) Shall not include the use or storage of toxic, explosive or
radioactive materials.
(iii) The subject parcel and all outdoor storage shall be screened
at the discretion and to the satisfaction of the Development
Authority.
(iv) At the discretion of the Development Authority, the
developer may be required to landscape and screen the area
in a similar fashion to those required in Light Industrial and
Industrial Districts of this bylaw.
(v) At the discretion of the Development Authority, the parking
requirements shall be that as described in this bylaw's LI —
Light Industrial and Industrial Districts.
(vi) The landowner/applicant shall comply with all applicable
Provincial and Federal legislation and regulations including
but not limited to the Safety Codes Act; the Alberta
Building Code, and the Alberta Private Sewage Disposal
Systems Regulation.
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COUNCIL MINUTES OF APRIL 23, 2013
(vii) Shall not generate a nuisance such as smell, smoke, dust,
noise, traffic, vibrations, heat, and intense light sources and
shall not be unsightly in appearance.
(viii) Any intensification of use shall require a new development
permit. Should the Development Authority consider an
application for intensification as potentially generating a
nuisance, the business may be required to relocated to more
suitable non-agricultural lands.
Will be inserted under Part VI, - Land Use Districts, Section 19,
Subsection 6, Special Requirements, (K) Gas and Oilfield Business -
Minor.
194/13 Councillor Holsworth moved third reading to Bylaw 1652.
CARRIED
CARRIED
195/13 Councillor Calhoun moved that Council approve reimbursing the rezoning
application fee submitted by the applicant Ryan Smith of Rhino
Enterprises, as due to the Land Use Bylaw amendment the applicant no
longer required rezoning. Applicant will still need to apply for a
development permit.
CARRIED
Jerry Brett left the meeting at 2:04 p.m.
IN -CAMERA 11.0 In -Camera
196/13 Councillor Painter moved that Council go into In -Camera at 2:05 p.m.
CARRIED
Councillor Wittstock left the meeting at 2:05 p.m.
Carolyn Van der Kuil left the meeting at 2:30 p.m. The remainder of the
minutes were recorded by Reeve Long.
Laurie Watt left the meeting at 2:50 p.m.
197/13 Councillor Painter moved the meeting out of In -Camera at 3:35 p.m.
CARRIED
IN -CAMERA MOTION 11.1 Motions from In -Camera
198/13 Councillor Holsworth moved that Council approve the adjustments to the
2013 Wage and Salary grid effective July 1 st, 2013.
CARRIED
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COUNCIL MINUTES OF APRIL 23, 2013
Adjournment
The meeting adjourned at 3:38 p.m.
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Reeve
Interim CAO
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