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HomeMy WebLinkAbout2013-04-23 Council MinutesCOUNCIL MINUTES OF APRIL 23, 2013 MINUTES OF THE APRIL 23, 2013 REGULAR MEETING OF THE COUNCIL OF KNEEHILL COUNTY AT THE KNEEHILL COUNTY OFFICE, 232 MAIN STREET, THREE HILLS, ALBERTA. PRESENT: Division No. 5 Bob Long, Reeve Division No. 1 Brian Holsworth, Deputy Reeve Division No. 2 Carol Calhoun, Councillor PRESENT Division No. 3 Jerry Wittstock, Councillor (by video conferencing) Division No. 6 Ken Hoppins, Councillor Division No. 7 Bobby Painter, Councillor ABSENT: ABSENT Division No. 4 Glen Keiver, Councillor ADMINISTRATION PRESENT: Interim CAO Laurie Watt Recording Secretary Carolyn Van der Kuil CALL TO ORDER Reeve Long in the Chair Reeve Long called the meeting to order at 8:32 a.m. AGENDA 1.0 Adoption of Agenda Under Operations 4.4 Swalwell Cemetery Under Council and Committee Reports 8.4 Restorative Justice 8.5 Drumheller and District Solid Waste 8.6 Marigold Library 160/13 Councillor Wittstock moved approval of the agenda as amended. CARRIED MINUTES 2.0 Minutes REGULAR MTG 2.1 Approval of the April 9, 2013 Regular Meeting Minutes 161/13 Councillor Calhoun moved approval of the April 9, 2013 Council Meeting minutes as presented. CARRIED 1 Initials COUNCIL MINUTES OF APRIL 23, 2013 NEW BUSINESS 7.0 New Business NEON'S SWIM CLUB 7.3Three Hills Neon's Swim Club 162/13 Councillor Calhoun moved that Council approve a $60 (sixty) dollar advertising sponsorship to the Three Hills Neon's Swim Club. CARRIED MUD STOMP 2013 7.4 Carbon Mud Stomp 2013 Sponsorship 163/13 Councillor Hoppins moved that Council approve a donation of $250.00 to the Carbon Mud Stomp 2013 being held June 22, 2013. CARRIED AG HELDMAN 7.5 Appointment of Fallon Sherlock to Agricultural Fieldman POSITIONS Positions Councillor Hoppins moved that Council approve the appointment of 164/13 Kneehill County Assistant Agricultural Fieldman, Fallon Sherlock, as the Weed Inspector, Pest Inspector, and Conservation Officer for Kneehill County. CARRIED THILLS GRAD 7.6 Three Hills High School Graduation Invitation 165/13 Councillor Calhoun moved that Council authorize the attendance of Reeve Long or alternate to the Three Hills Graduation dinner and ceremony being held on Saturday, May 18th, 2013. CARRIED FINANCIAL 5.0 Financial Reports BANK REC 5.6 Bank Reconciliation March 31, 2013 166/13 Councillor Holsworth moved that Council receive the March 31, 2013 Bank Reconciliation as presented. CARRIED Jerry Brett, Sr. Planner and Development Officer entered the meeting at 8:40 a.m. NEW BUSINESS 7.0 New Business Cont'd EVENTS BYLAW 7.2 Events Bylaw 167/13 Councillor Holsworth moved that Council consent to the Drag Racing event being proposed at the Three Hills Airport on Sunday, June 2, 2013 by the Three Hills Cruise Weekend Committee. CARRIED Jerry Brett left the meeting at 8:58 a.m. 2 Initials COUNCIL MINUTES OF APRIL 23, 2013 Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant entered the meeting at 8:58 a.m. The meeting recessed from 8:59 a.m. to 9:06 a.m. Debi Moon, reporter for the Capital, entered the meeting at 9:07 a.m. OPERATIONS 4.0 Operations 4.1 Operations Summary OPR SUMMARY Pete McRae presented the Operations Report comprised of Transportation (Roads), Water and Miscellaneous updates. The following items were also addressed. • Good participation in the road construction tenders. Still reviewing with the consultant but will have a report for Council at next meeting. 168/13 Councillor Calhoun moved that Council receive the Operations Summary report as presented. CARRIED CARBON APPROACH 4.2 Carbon Approach/Culvert Issue 169/13 Councillor Hoppins moved that Council assist the Village of Carbon with the removal of culvert(s) and the construction of a swale at the location described while Kneehill County crews are in the vicinity on another project. CARRIED BACKUP GEN 4.3 Back -Up Generators 170/13 Councillor Calhoun moved that Council go into In -Camera at 9:40 a.m. CARRIED Councillor Wittstock and Debi Moon left the meeting at 9:40 a.m. 171/13 Councillor Calhoun moved the meeting out of In -Camera at 9:54 a.m. CARRIED Councillor Wittstock entered the meeting at 9:54 a.m. 172/13 Councillor Calhoun moved that Council proceed with the Request for Quote for back-up generators for both the Office and Shop. Pete McRae and Brandy Hay Evans left the meeting at 9:58 a.m. Initials COUNCIL MINUTES OF APRIL 23, 2013 The meeting recessed from 9:58 a.m. to 10:05 a.m. Present when the meeting reconvened were representatives from BDO Canada LLP, Alan Lister and Dan Lyons. Mike Morton, Director of Finance and Will Wolfe, Accounting Supervisor for Kneehill County and Debi Moon were also present. FINANCIAL 5.0 Financial Reports Cont'd 2012 FINANCIALS 5.12012 Financial Reports 173/13 Councillor Hoppins moved that Council go into In -Camera at 10:05 a.m. CARRIED Councillor Wittstock, Debi Moon, Laurie Watt, Carolyn Van der Kuil, Mike Morton and Will Wolfe left the meeting at 10:05 a.m. 174/13 Councillor Calhoun moved the meeting out of In -Camera at 10:17a.m. CARRIED Councillor Wittstock, Laurie Watt, Carolyn Van der Kuil, Mike Morton, Will Wolfe, and Debi Moon entered the meeting at 10:17 a.m. Alan Lister reviewed the 2012 Audited Financial Statements expressing appreciation for the cooperation and assistance received during the course of the audit from Mike Morton, Will Wolfe and financial staff. The auditor's Report indicated all was in good order again this year. There were no issues and all procedures were in accordance with County policy. 175/13 Councillor Holsworth moved that Council accept the Kneehill County 2012 Audited Financial Statements as presented. CARRIED BDO representatives and Will Wolfe left the meeting at 10:46 a.m. COUNCIL REPORTS 8.0 Council and Committee Reports THILLS AIRPORT 8.1 Three Hills Municipal Airport ODeratina Committee - Written report by Councillor Keiver on the meeting he attended on April 17tH, 2013. FINANCIAL 5.0 Financial Reports Cont'd OPERATING BUDGET 5.2 2013 Operating Budget 176/13 Councillor Hoppins moved that Council approve the 2013 Operating Budget as presented. CARRIED 2 Initials COUNCIL MINUTES OF APRIL 23, 2013 CAPITAL BUDGET 5.3 2013 Capital Budtet 177/13 Councillor Calhoun moved that Council approve the 2013 Capital Budget as presented. CARRIED BYLAW #1655 5.4 2013 Tax Rate Bylaw # 1655 178/13 Councillor Holsworth moved first reading of Bylaw 1655 to authorize the rates of taxation to be levied against assessable property within Kneehill County for the 2013 taxation year. CARRIED 179/13 Councillor Calhoun moved second reading of Bylaw 1655. CARRIED 180/13 Councillor Hoppins moved consideration to hold third reading be given to Bylaw 1655. CARRIED UNANIMOUSLY 181/13 Councillor Holsworth moved third reading to Bylaw 1655. CARRIED BYLAW #1656 5.5 2013 Water Service Area Tax Bylaw #1656 182/13 Councillor Calhoun moved first reading of Bylaw 1656, that being the bylaw to provide for a special tax to raise revenue to pay the associated costs of the Kneehill County Water Service Area. CARRIED 183/13 Councillor Wittstock moved second reading of Bylaw 1656. CARRIED 184/13 Reeve Long moved consideration to hold third reading be given to Bylaw 1656. CARRIED UNANIMOUSLY 185/13 Councillor Hoppins moved third reading to Bylaw 1656. CARRIED Mike Morton left the meeting at 11:08 a.m. COUNCIL REPORTs 8.0 Council and Committee Reports Cont'd AQUA 7 8.2 AQUA 7- Written report by Councillor Holsworth on the meeting he attended on April 18, 2013. 5 Initials COUNCIL MINUTES OF APRIL 23, 2013 RADF 8.3 Rural Alberta Development Fund 2013 Spring Showcase Event — Written report by Reeve Long on the conference he attended April 19tH Organizations from around Alberta presented on the many programs that have received RADF funding. RESTORATIVE JUs 8.4 Restorative Justice- Written report by Councillor Calhoun on the meeting she attended on April 9, 2013. The purpose of the evening was to examine under what conditions a restorative justice model is an appropriate alternative for managing crime for communities, within the Three Hills area. Pete McRae, Director of Operations and Brandy Hay Evans, Operations Executive Assistant entered the meeting at 11:11 a.m. DRUM SOLID WASTE 8.5 Drumheller & District Solid Waste - Written report by Councillor Calhoun on the meeting she attended on April 181h, 2013. MARIGOLD 8.6 Marigold Library- Written report by Councillor Keiver on the meeting he attended on April 20th, 2013. 186/13 Councillor Hoppins moved that Council receive the Council and Committee reports as presented. CARRIED OPERATIONS 4.0 Operations Cont'd BACK UP GEN 4.3 Back -Up Generators A vote was taken on motion 172/13. CARRIED SWALWL CEMETERY 4.4 Swalwell Cemetery Council provided direction to Operations on how to address the damages made to the Swalwell Cemetery. NEW BUSINESS 7.0 New Business Cont'd RTEPAYER MTG 7.1 Ratepayer Meeting Feedback 187/13 Councillor Calhoun moved that Council receive as information and defer concerns to relevant departments for resolution. CARRIED The meeting recessed from 12:11 p.m. to 1:19 p.m. When the meeting reconvened Pete McRae, Brandy Hay Evans and Debi Moon were absent. Co Initials COUNCIL MINUTES OF APRIL 23, 2013 CORRESPONDENCE 9.0 Correspondence Report 188/13 Councillor Calhoun moved that Council receive the Correspondence Report. CARRIED BUS PENDING 10.0 Council Business Pending & Summary Reports 10.1 Business Pending Report 2008/2009/2010/2011/2012 10.2 Business Pending Report 2013 189/13 Councillor Wittstock moved that Council receive the Business Pending reports. CARRIED SUMMARY REPORT 10.3 Business Completed Items Summary Report 2013 190/13 Councillor Hoppins moved that Council receive the Business Summary report. CARRIED The meeting recessed froml:25 p.m. to 1:32 p.m. When the meeting reconvened Jerry Brett, Sr. Planner and Development Officer was present. 3.0 Delegations: PUBLIC HEARING 3.4 Rhino Enterprises — Bylaw 1652 191/13 Councillor Calhoun moved the meeting to recess to hear the public hearing scheduled for 1:30 p.m. (Rhino Enterprises — Bylaw 1652 - Amendments to the Land Use Bylaw 1564) CARRIED Time: 1:33 p.m. 192/13 Councillor Calhoun moved the meeting back in session. CARRIED Time: 1:59 p.m. BUS ARISING 6.0 Business Arising BYLAW #1652 6.1 Bylaw #1652 — Rhino Enterprises — Amendment to Land Use Bylaw #1564 193/13 Councillor Calhoun moved second reading of Bylaw 1652 as amended. This being a bylaw to amend land use Bylaw #1564 to include amendments since first reading as follows: • "Part 1— Purpose and Definitions": the new definition of "Gas and Oilfield Business — Minor" will be inserted in the definitions section of the LUB as follows: "Gas and Oilfield Services Business — Minor" means a business that provides limited support services to oil field 7 Initials COUNCIL MINUTES OF APRIL 23, 2013 and pipeline operations. Typical services in this use include, but are not limited to, hot shots, inspection, maintenance, testing, well conditioning, well logging, x-ray and diagnostic, cathodic protection, wireline services or other such similar services. This use does not include the use or storage of toxic, explosive or radioactive materials. • "Part VI, Land Use Districts, Section 19, A - Agricultural District": the new definition will be inserted under "Discretionary Uses" as follows: "Gas and Oilfield Business -Minor" ; • "Part VI, Land Use Districts, Section 27, LI — Light Industrial District": the new definition will be inserted under "Permitted Uses" as follows: "Gas and Oilfield Business -Minor"; • "Part VI, Land Use Districts, Section 23, HI -Hamlet Industrial District": the new definition will be inserted under "Discretionary Uses" as follows:"Gas and Oilfield Business -Minor" ; • "Part VI, Land Use Districts, Section 28, I -Industrial District": the new definition will be inserted under "permitted Uses" as follows: "Gas and Oilfield Business -Minor" ; • "Part VI, Land Use Districts Section 19, Subsection 6, Special Requirements, (K) Gas and Oilfield Business- Minor": (i) The business shall be contained within an enclosed building(s) and the outdoor storage of any materials, heavy vehicles, equipment and/or pipes is restricted to 20% of the total parcel size or an area within the subject Agriculture parcel of 1 hectare (2.5 Acres more or less) whichever is the lesser (excluding any access road required to access the same) (ii) Shall not include the use or storage of toxic, explosive or radioactive materials. (iii) The subject parcel and all outdoor storage shall be screened at the discretion and to the satisfaction of the Development Authority. (iv) At the discretion of the Development Authority, the developer may be required to landscape and screen the area in a similar fashion to those required in Light Industrial and Industrial Districts of this bylaw. (v) At the discretion of the Development Authority, the parking requirements shall be that as described in this bylaw's LI — Light Industrial and Industrial Districts. (vi) The landowner/applicant shall comply with all applicable Provincial and Federal legislation and regulations including but not limited to the Safety Codes Act; the Alberta Building Code, and the Alberta Private Sewage Disposal Systems Regulation. Initials COUNCIL MINUTES OF APRIL 23, 2013 (vii) Shall not generate a nuisance such as smell, smoke, dust, noise, traffic, vibrations, heat, and intense light sources and shall not be unsightly in appearance. (viii) Any intensification of use shall require a new development permit. Should the Development Authority consider an application for intensification as potentially generating a nuisance, the business may be required to relocated to more suitable non-agricultural lands. Will be inserted under Part VI, - Land Use Districts, Section 19, Subsection 6, Special Requirements, (K) Gas and Oilfield Business - Minor. 194/13 Councillor Holsworth moved third reading to Bylaw 1652. CARRIED CARRIED 195/13 Councillor Calhoun moved that Council approve reimbursing the rezoning application fee submitted by the applicant Ryan Smith of Rhino Enterprises, as due to the Land Use Bylaw amendment the applicant no longer required rezoning. Applicant will still need to apply for a development permit. CARRIED Jerry Brett left the meeting at 2:04 p.m. IN -CAMERA 11.0 In -Camera 196/13 Councillor Painter moved that Council go into In -Camera at 2:05 p.m. CARRIED Councillor Wittstock left the meeting at 2:05 p.m. Carolyn Van der Kuil left the meeting at 2:30 p.m. The remainder of the minutes were recorded by Reeve Long. Laurie Watt left the meeting at 2:50 p.m. 197/13 Councillor Painter moved the meeting out of In -Camera at 3:35 p.m. CARRIED IN -CAMERA MOTION 11.1 Motions from In -Camera 198/13 Councillor Holsworth moved that Council approve the adjustments to the 2013 Wage and Salary grid effective July 1 st, 2013. CARRIED 0 Initials COUNCIL MINUTES OF APRIL 23, 2013 Adjournment The meeting adjourned at 3:38 p.m. 10 Reeve Interim CAO Initials